HomeMy WebLinkAboutStaff Report 319-06City of Palo Alto
Manager’s Report
TO:
FROM:
DATE:
HONORABLE CITY COUNCIL
CITY MANAGER
AUGUST 7, 2006
DEPARTMENT:
CMR:319:06
POLICE 16
SUBJECT:APPROVAL OF CONTRACT AMENDMENT EXTENDING
AGREEMENT WITH THE CITY OF INGLEWOOD FOR PARKING
CITATION PROCESSING FROM SEPTEMBER 1 TO OCTOBER 31,
2006
RECOMMENDATIONS
Staff recommends that the City Council approve and authorize the City Manager or his designee to
execute the attached amendment extending the agreement with the City of Inglewood for parking
citation processing services from September 1 to October 31~ 2006, in order to allow time to complete a
Request for Proposal (RFP) process.
DISCUSSION
Since 1992, .the City has had an agreement with the City of Inglewood for processing of parldng
citations. As a result of the last RFP, on August 6, 2001, Council approved a multi-year agreement with
the City of Inglewood and authorized the City Manager to renew the contract for up to an additional
four consecutive one-year terms. The current agreement, which expires August 31, 2006, is calculated
on a per citation basis to an amount not to exceed $95,000.
Police Department staff worked with the Purchasing Division to issue an RFP in time to have a new
agreement in place by September 1, 2006. However, due to workload issues, staff does not anticipate
bringing a new multi-year agreement to Council until mid October. By amending the current
agreement, staff will have additional time required to distribute a new RFP, evaluate the proposals and
recommend a vendor to Council.
RESOURCE IMPACT
Funds in the amount of $17,000 for the two-month extension are available in the Police Department’s
2006-07 budget.
CMR:319:06 Page 1 of 2
POLICY IMPLICATIONS
This plan is consistant with current City policies.
ENVIRONMENTAL ASSESSMENT
This is not a project under CEQA.
ATTACHMENTS
Attachment A:
PREPARED BY:
DEPARTMENT HEAD:
Agreement Amendment
PETE HAZARIAN
Senior Administrator
R~EACOM
Traffi Lieute ant
LYNNE JOHNSON
Police Chief
CITY MANAGER APPROVAL:
Assistant City Manager
CMR:319:06 Page 2 of 2
AMENDMENT NO.THREE TO AGREEMENT NO. C2133010
BETWEEN THE CITY OF PALO ALTO AND
CITY OF INGLEWOOD FOR NOTICE OF DELINQUENT PARKING VIOLATIONS
SYSTEM-ONLY SERVICES
This Amendment No. Three to Agreement No. C2133010
(~Agreement") is entered into August 7, 2006, by and between the
CITY OF PALO ALTO ("CITY"), and CITY OF INGLEWOOD, a charter city
in the state of California ("INGLEWOOD").
RECITALS:
WHEREAS, the Agreement was entered into between the
parties for utilization of INGLEWOOD’S computerizedparking
violations systems, including software, to process parking
violations issued by the CITY’s Police Department forillegal
parking in the City of Palo Alto in accordance with applicable
state, county and municipal laws; and
WHEREAS, the parties wish to amend the Agreement to
extend the term and increase the compensation;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
SECTION I. Subsection i.i of Section 1.0 entitled " Term
and Termination" is hereby amended to read as follows:
The term of this agreement shall be August i, 2001
through October 31, 2006.
SECTION 2. Article 5.0 entitled ~COMPENSATION" is hereby
amended, to read as follows:
5.1 In consideration of Inglewood’s
performance of its obligations under this
Agreement, including the mailing of any Notice
of Delinquent Parking Violation ("Notice"),
and the provision of access to the System and
related parking violation services during the
term of this Agreement, City agrees to
compensate Inglewood in amount not to exceed
Seventy-Seven Thousand Dollars ($77,000) for
the initial term of this agreement, Eighty-Six
Thousand Four Hundred Dollars ($86,400) for
the second contract year and the sum of
Ninety-Five Thousand Dollars ($95,000) for
each of the third and four term years and One
Hundred TwelveThousand Dollars ($112,000) for
the final term of July 31, 2005 through
October 31, 2006. The amount of compensation
will be calculated in accordance with the rate
060724 syn 0120138
schedule and terms set forth in Exhibit ~B" up
to a maximum amount set forth in this section.
5.2 At the end of each month, Inglewood
shall invoice City for services rendered in
the preceding month. Such invoices shall be
accompanied by any documentation as may be
requested by City. City agrees to pay such
verified invoices within thirty (30) calendar
days of receipt. Any and all costs to be
billed to and paid for by City shall to the
extent possible be verifiable by receipts or
other written documentation. City reserves
the right to inspect and copy any such
records, reports, receipts, or other
documentation substantiating such costs during
the regular business hours of Inglewood.
Inglewood, at its sole option, may assess
finance charges in an amount not to exceed~l-
1/2% per month on undisputed outstanding
unpaid balances of over 90 days.
SECTION 2. Except as herein modified, all other
provisions of the Agreement, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
CITY OF PALO ALTO CITY OF INGLEWOOD
Assistant City Manager
APPROVED AS TO FORM:
Mayor
ATTEST:
Sr. Deputy City Attorney
APPROVED:
City Clerk
APPROVED AS TO FORM:
Police Chief
Director of Administrative
Services
Insurance Review
City Attorney
Compliance with Corp. Code §313 is required if
the entity on whose behalf this contract is
signed is a corporation. In the alternative, a
certified corporate resolution attesting to the
signatory authority of the individuals signing
in their respective capacities is acceptable)
060724 syn 0120138