HomeMy WebLinkAboutStaff Report 247-06City of Palo
CITY OF
Memorandum
TO:
FROM:
DATE:
SL~JECT:
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: PLANNING AND
COMMUNITY ENWIRONM~NT
JUNE 5, 2006 CMR: 247:06
RESTRUCTURING PLAN FOR THE DEPARTMENT OF
PLANNING AND COMMUNITY ENVIRONMENT: APPROVAL OF
A BUDGET AMENDMENT ORDINANCE AMENDING TIlE TABLE OF
ORGANIZATION FOR THE DEPARTMENT OF PLANNING AND
COMMUNITY ENVIRONMENT AND TWO RESOLUTIONS
AMENDING THE COMPENSATION PLANS FOR THE SERVICE
EMPLOYEES INTERNATIONAL UNION AND MANAGEMENT AND
PROFESSIONAL GROUPS
_On May 8, 2006, the City Council reviewed the proposed restructuring plan for the Department
of Planning and,.~,ommunity Environment. Due to staff error, no official action could be taken.
Staff requests that the City Council ratify its action of that night, which consisted of the
following: ..
o
To direct staff to revise the proposal for the job description for either Deputy or Assistant
Director to have substantial planning credentials, which would include AICP certification as
a requirement, and experience in land use and transportation management.
To include timely evaluations of new hires at six-month periods and at 18 months, as well as
an evaluation of the department performance based upon the restructuring subsequent to
brinNng on new positions.
To approve Item 2a, b and c, from the staff recommendation, consistent with the actions in
numbers one and two above:
ao
No
Ordinance No. 4898 entitled "Ordinance of the City of Palo Alto Amending the
Budget for Fiscal Year 2005-06 for Reorganization of the Department of Planning
and Community Environment, Including Changes to the Table of Organization"
Resolution No. 8608 entitled "Resolution of the Council of the City of Palo Alto
Amending the Compensation Plan for Classified Personnel (SEIU) Adopted by
Resolution No. 8452, By Changing One Classification"
CMR:247:06 Page-1 of 2
Resolution No. 8609 entitled "Resolution of the Council of the City of Palo Alto
Amending the Compensation Plan for Management and Professional Personnel and
Council Appointees Adopted by Resolution No. 8554 to Add Two New
Classifications, Modify One Classification and Amend Compensation of One
Classification"
PREPARED BY:
JON ABENDSCHEIN
Ndministrator
DEPARTMENT HEAD REVIEW:
iTEVE EI~SLIE
Director of Planning and Community Environment
CITY MANAGER APPROVAL: .,~.~
EM!~~_. RRISON
Assistant City Manager
ATTACHMENTS
No Ordinance No. 4898, Ordinance amending the Table of Organization
Resolution No. 8608, Resolution amending the SEIU compensation plan
Resolution No. 8609, Resolution amending the Management and Professional
compensation plan
CMR:247:06 Page 2 of 2
ATTACHMENT
ORDINANCE OF THE COUNCIL OF THE CITY OF PAL0 ALTO
AMENDING THE BUDGET FOR FISCAL YEAR 2005-06 FOR
REORGANIZATION OF THE DEPARTMENT OF PLANNING AND
COKMUNITY ENVIRONMENT, INCLUDING C~hNGES TO THE TABLE OF
ORGANIZATION
The Council of the City of Palo Alto does ORDAIN as
follows:
SECTION i. The City Council of the City of Palo Alto
finds and determines as follows:
A. Pursuant to the provisions of Section 12 of Article !ii of
the Charter of the City of Palo Alto, the Council on June 20, 2005
did adopt a budget, including a table of organization for fiscal
year 2005-06; and
B. The 2005-06 adopted budget includes a table of organization
describing the staffing for each department of the City including
the Planning and Community Environment Department; and
C. Retirements and vacancies among the management staff of the
Planning and Community Environment Department has created an
opportunity to implement staffing adjustments that will restructure
department operations, improve reporting relationships, and expand
the supervisory span of control as recommended in the Auditor’s 2004
report; and
D. The staffing adjustments are shown on Exhibit A to this
ordinance and will: reclassify 1.0 Ful! Time Equivalent (FTE)
Transportation Projects Manager to Transportation Manager;
reclassify 1.0 FTE Engineering Technician II to Engineer; eliminate
1.0 FTE Transportation Projects Manager; add 1.0 FTE Associate
Engineer; reclassify !.0 FTE Chief Transportation Official to Chief
Planning and Transportation Official; eliminate 1.0 FTE Manager,
Planning; add 1.0 FTE Building/Planning Technician; eliminate 1.0
FTE Deputy Director, PCE/Chief Planning Officia!; and add 1.0 FTE
Deputy Director, PCE; and
E. The budget, including the table of organization must be
amended to make and fund the staffing adjustments; and
F. City Council authorization is needed to amend the 2005-06
budget as hereinafter set forth:
SECTION 2. The Table of Organization is hereby amended to
reflect the changes shown in Exhibit A, which is attached hereto and
incorporated herein by reference.
SECTION 3. As specified in Section 2.28.080(a) of the Palo Alto
Municipal Code, a two-thirds vote of the City Council is required to
adopt this ordinance.
SECTION 4. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmenta!
Quality Act and, therefore, no environmenta! impact assessment is
necessary.
SECTION 5. As provided in Section 2.04.330 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
City Attorney
Director of Planning
Community Environment
and
Director of
Services
Administrative
Exhibit A
2005-06 Table of Organization
2003-04 2004-05 2005-06 2005-06 2005-06
Adjusted Adjusted Adopted Budget Adjusted
Budget Budget Budget Change Budget
GENERAL FUND
Planning and CommuniU’ Environment
Administrative Assistant 1.00 1.00
Administrator, Planning & Comm. Env.1.00 1.00
Assistant Building Official 1.00 1.00
Associate EnNneer (3)0.00 0.00
Building Inspector 4.00 4.00
Building Inspector Specialist 3.00 3.00
Building/Planning Technician (5)3.00 3.00
Chief Building Official 1.00 1.00
Chief Planning and Transportation Official (4)1.00 1.00
Chief Transportation Official (4)1.00 1.00
City Traffic Engineer 1.00 1.00
Code Enforcement Officer 2.00 2.00
Coordinator, Transp. System Mgmt.1.00 1.00
Deputy D~rector, PCE (6)0~00 0:00
Depm3’ Director, PCF2Chief Plannfng Official (6)0.00 0.00
Director, Planning and Cormn. Env.1.00 1.00
Engineer (2)2.00 2.00
Engineering Technician II (2)1.00 1
Executive Secretarv 1.00 1.00
Manageri Planning (5)3.00 3.00
Managing Arborist 1.00 1.00
Office Specialist 3.00 2.00
Planner 7.00 7.00
Plan Chec "king Engineer 3.00 4.00
Senior Planner 6.00 6.00
Staff Secretary 4.80 4.80
Supervisor, Building Inspection 1.00 1.00
Transportation Projects Manager (1) (3)1.00 1.00
Transportation Manager (1)0.00 0.00
1.00 0.00 1.00
1.00 0.00 1.00
1.00 0.00 1.00
0.00 1.00 1~00
4.00 0,00 4.00
3.00 0.00 3.00
3.00 1.00 4.00
1.00 0.00 1.00
0:00 1.00 1.00
1.00 -1.00 0.00
0.00 0.00 0.00
2.00 0.00 2.00
0.50 0.00 0.50
0.00 1.00 i.00
1.00 -1.00 0.00
1.00 0.00 1.00
1.00 1.00 2.00
2.00 -i.00 1.00
1.00 0.00 1.00
3~00 -I.00 2,00
1.00 0.00 1.00
2.00 0.00 2.00
7.00 0.00 7.00
3.00 0.00 3.00
6.00 0.00 6.00
4.80 0.00 4.80
1.00 0.00 1.00
2.00 -2.00 .0:00
0.00 1.00 1:00
Footnotes:
(1) Reclassification of 1.0 PTE Transportation Projects Manager to Transportation Manager.
(2) Reclassification of 1.0 FIE Engineering Technician II to Engineer.
(3) Drop 1.0 FIE Transportation Projects Manager and Add 1.0 FFE Associate Engineer.
(4) Reclassification of 1.0 FIE Chief Transportation Official to Chief Planning and Transportation Official.
(5) Drop 1.0 FIE Manager, Planning and Add 1.0 FIE Building/Planning Technician.
(6) Drop 1.0 FTE Deputy Director, PCE/Chief Planning Official and Add 1.0 FIE Deputy Director, PCE.
1 of 1
** NOT YET APPROVED ..Attachment B
RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO
ALTO AMENDING THE COMPENSATION PLAN FOR
CLASSIFIED PERSONNEL (SEIU)ADOPTED BY
RESOLUTION NO.8452,BY CHANGING ONE
CLASSIFICATION
The Council of the City of Palo Alto does RESOLVE as
follows:
SECTION i.Pursuant to the provisions of Section 12 of
Article III of the Charter of the City of Palo Alto, the
Compensation Plan for Classified Personnel (SEIU), adopted by
Resolution 8452,is hereby amended by changing one emp!oyee
classification, as set forth in Exhibit "A," attached hereto and
incorporated herein by reference, effective July i, 2005.
SECTION 2.The Director of Administrative Services is
authorized to implement the amended compensation plan as set
forth in Section !.
SECTION 3. The Council finds that this is not a project
under the California Environmental Quality Act and, therefore,
no environmental impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Mayor
APPROVED:
Deputy City Attorney City Manager
Director of Administrative
Services
Director of Human Resources
060503 cs 8260261
* * NOT YET APPROVED * *
Job
Code
332
EXHIBIT A
2005-06 Budget SEIU Compensation Plan Changes
Planning & Community Environment
Classification Title
Engineer
(Reclass from Eng Tech
II)
Step Top Step
Monthly
5 $7,566
Approx.
Annual
$90,794
Hourly
$43.65
060503 cs 8260261
** NOT YET APPROVED **
ATTACHMENT C
RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO
ALTO AMENDING THE COMPENSATION PLAN FOR
MANAGEMENT AND PROFESSIONAL PERSONNEL AND
COUNCIL APPOINTEES ADOPTED BY RESOLUTION NO.
8554 TO ADD TWO NEW CLASSIFICATIONS, MODIFY ONE
CLASSIFICATION AND AMEND COMPENSATION OF ONE
CLASSIFICATION
The Council of the City of Palo Alto does RESOLVE as
follows:
SECTION i. Pursuant to the provisions of Section 12 of
Article III of the Charter of the City of Palo Alto, the
Management Compensation Plan, adopted by Resolution No. 8554, is
hereby amended to add two new classifications, modify one
classification and amend compensation of one classification, as
set forth in Exhibit "A," attached hereto and incorporated
herein by reference, effective July i, 2005.
SECTION 2. The Director of Administrative Services is
authorized to implement the amended compensation plan as set
forth in Section i.
SECTION 3. The Council finds that this is not a project
under the California Environmental Quality Act and, therefore,
no environmental impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Mayor
APPROVED:
Deputy City Attorney City Manager
Director of Administrative
Services
060503 sm 8260206
Director of Human Resources
** NOT YET APPROVED **
EXHIBIT A
2005-06 Budget Management/Professional Compensation Plan Changes
Planning & Community Environment
Job
Code
OO7
010
OO8
051
Classification Title
Chief Planning &
Transportation Official
(New Classification)
Deputy Director PCE/Chief
Planning Official to
Deputy Director, PCE
(Planning & Community
Environment)
(Add/Drop)
Transportation Manager
(New Classification)
Manager, Planning
(Change in compensation
from grade code 32,
$i05,4~)
Grade
Code
25
25
31
31
Control
Point
$10,499
$10,499
$9,019
$9,019
Approx.
Annual
$125,986
$125,986
$108,222
$108,222
Hourly
$60.57
$60.57
$52.03
$52.03
060503 cs 8260206