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HomeMy WebLinkAboutStaff Report 136-06TO: Cir./ f Palo Alto HONO1L4BLE CITY COUNCIL FRO M:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE:FEBRUARY 13, 2006 CMR:136:06 SUBJECT:APPROVAL OF A BUDGET .~MENDMENT ORDINANCE TO CIP PG- 06003 (BENCHES, SIGNAGE, FENCING, WALKWAYS, AND LANDSCAPING) TOT:MdNG $50,000 FOR THE INSTALLATION AND REFURBISHING OF EXISTING AMENITIES AT VARIOUS CITY- OWNED SITES ~COMMENDATION Staff requests that Council approve a Budget Amendlnent Ordinance (BAO) in the amount of $50,()00 to provide an appropriation of funds for CIP PG-06003: Benches, Signage,. Fencing, \Valkxx ays, and Landscaping. BACKGROUND [n order to make the most effective use of the Infrastructure Fund, staff implemented a procedure that requires capital projects to be funded within the year they are to be implemented. This concept is ca!led "just-in-time budgeting" and was presented to Council during the 2004-0(5 budget process. This recommendation is in keeping with this procedure and is a request to fund an infrastructure related capital project to be implemented this budget year. In Fiscal Year 2004-05, S50,000 that was earnaarl;ed for replacement or repair of City-owned landscape amenities was returned to the hafrastructure Reserve from PG-00010 (Park hnprovements) as it was not certain that the funding could be used for construction during the year it was budgeted. Subsequently, that CIP (PG-00010) was divided into individual capital projects, including a new CIP that split out funding for City-owned benches, signage, fencing, a alkways, and landscaping (CIP PG-06003). DISCUSSION City-owned benches, signage, fencing, walkways, and landscaping have been identified in the Infrastructure Management Plan (Adamson Report Module III). During the 2004-05 budget year, staff delayed implementing the project in order to complete further inventory, design and cost estimates. The requested BAO fnnds the project and its approval will allow staff to initiate necessary bids and plans to have the renovations completed by July 2006. CMR:136:06 Page t of 2 These projects include the replacement and renovation of site furniture at the Lucie Stem Community Center and Art Center and the replacement of seven signs at various sites including E1 Camino, Eleanor, Hoover, Jolmson, and Scott Parks. RESOURCE IMPACT The attached BAO .(Attaclmaent A) requests a transfer of funds from the Inflastructure Reserve of $50,000 to fund CIP PG-06003, Benches, Si~age, Fencing, Walkways, and Landscaping. This is a one-time expense and no future year resource needs are anticipated as a result of this B A O. POLICY IMPLICATIONS These reff~rbishment!reptacement projects are consistent with City policy, including implementation of Policy C-24 of the Cit??s Comprehensive Plan in that it reinvests in aging Ihcilities to improve their usefulness and appearance. PROJECT REVIEW 1. CIP PG-06003 was initially budgeted in Fiscal Year 2004-05. Council approved PG- 00010 on June 28, 2004. 2.This project does not contain any elements requiring review by Boards or Commissions. ENVIRONMENTAL REVIEW This project is exempt from review under the California Enviromnental Quality Act pursuant to Title i4 California Code of Regulations Sections 15301(existing facilities) and 15302 (replacement or reconstruction). ATTACHMENTS Attachment A: Budget :-Mnendment Ordinance Exhibit A: Budget Amendment Ordinances Impacting E~fl-astructure Reserve Approved To Date h~ 2005-06 Attachment B:CIP Description Page Attachment C:Schedule of CIP Project Balances to Return to their Respecti~ e Reserves PREPARED BY: /" / DEPARTMENT HEAD: ,~IT~ MANAGER APPROVAL: JEANETTE SERaNA ProD-am Assistant JANIES of Com~~ces EMILY HARRISON Assistant City Manager CMR:136:06 Page 2 of 2 ORD!N~CE NO. ORDINANCE OF THE COD~’CiL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 2005-06 TO PROVIDE AN-APPROPRIATION OF $50,000 FROM THE INFRASTRUCTURE RESERVE INTO CAPITAL IMPROVEMENT PROGF$~ (CIP) PROJECT NUMBER PG-06003, BENCHES, SiGNAGE, FENCING, WALKWAYS, AND LANDSCAPING The Council of the City of Palo Alto doesordain as fol!ows: SECTION !. The City Council of the City of Palo Alto finds and determines as follows: A. Pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Counci! on June 20, 2005 did adopt a budget for fiscal year 2005-06; and B. ClP Project Number PG-00010, Park Facilities Improvements had a remaining unspent appropriation of One Million Eighty Two Thousand Dollars ($i,082,000) of which, Fifty Thousand Dollars ($50,000) was al!ocated in fiscal year 2003-04 to restoration and replacement of benches, signage, fencing, walkways and landscaping; and C. This unspent appropriation was returned to the Infrastructure Reserve pursuant to Budget Amendment Ordinance 4834 approved on May 18, 2004 (CMR: 273:04); and D. CiP PG-06003 wil! restore and replace existing benches, signage, fencing, walkways and landscaping at various city facilities (~’Project"). This Project was not anticipated to be ready for implementation until fiscal year 2006-07 and the current budget does not contain funding for the Project; and E. The Community Services Department has completed all necessary preliminary work including inventory, design and cost estimates and is ready to implement the Project so it would be complete by the end of fiscal year 2005-06; and F. An appropriation of Fifty Thousand Dollars ($50,000) is needed to provide funds for the Project; and G. The appropriation of funds is for one-time expenditures and if General Fund ongoing costs wil! be incurred, they will be included in the operating budget; and H. City Council authorization is needed to amend the 2005-06 budget as hereinafter set forth. SECTION 2. The sum of Fifty Thousand Dollars ($50,000) is hereby appropriated to CIP PG-06003, Benches, Signage, Fencing, Walkways and Landscaping. SECTION 3. The Infrastructure Reserve is hereby decreased by Fifty Thousand Dollars ($50,000) with a remaining balance of Eighteen Million Four Hundred Seventeen Thousand Seven Hundred Eighty One Dollars ($18,417,781) as shown in Exhibit A. SECTION 4. As specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 5. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this ordinance wil! take effect upon its adoption. SECTION 6. The Council finds that CIP PG-06003, the Benches, Signage, Fencing, Wa!kways and Landscaping Project, restores and replaces existing facilities and is exempt from review under the California Environmental Quality Act pursuant to Title 14 California Code of Regulations Sections 15301(existing facilities) and 15302 (replacement or reconstruction). INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FORM: Mayor APPROVED: City Attorney City Manager Director of Community Services Director of Administrative Services Exhibit A Budget Amendment Ordinances Impacting Infrastructure Reserve Approved-To-Date in 2005-06 BAO Description Balance - July 1, 2005 05-06 Net change to reserve -adopted budget 2005-06 Projected ending Balance Before BAOs Cost Revenue Less: Additional Appropriation BAO# 4877 Duran & Venables for OS-00003 (Open Space Parking Improvement) BAO# PG-06003 Benches, Signage, Fencing Walkways and Landscaping Placeholders Already in j the 2005-06 [ Adopted t Budget I Impact on the Capital Fund Infrastructure Reserve $24,516,000 ($6,033,000) $18,483,000 Estimated Future Year ($15,219)I ($50,0001! Ongoing Costs Reserve Balance After BAO’s [ $18,417,781 Ci~’Works NEW LANDSCAPING (PGo06003) Attachment B Description: This project will restore and replace existing benches, signage, fencing, walkways, and landscaping at various city facilities. Justification: The amenities at these various sites are due for replacement or upgrade based on their age and!or condition as identified in the 1996 Infrastructure Management Plan. Supplemental Information: 2006-07-Replacement of signage -Art Center, Main Library,Mitchell Park Community Center, Mitchell Park Library,Downtown Library. Bench replacement at various facilities. 2007-08 To Be Determined 2008-09 To Be Determined 2009-10 To Be Determined CIP FACTS: ¯ New ¯ Project Status: Other ¯ Timeline: FY 2006-2010 ¯ Overall Project Completion: 0% ¯ Managing Department: Community Services ¯ Comprehensive Plan: Furthers policy C24 IMPACT ANALYSIS: ¯ Environmental: Exempt under section 15301 of CEQA ° Design Elements: NA ¯ Operating: Reduces future extensive mainte- nance costs. o Telecommunications: NA Pre-Design Costs Design Costs Construction Costs Other Total Budget Request $50,0001 $50,000 $50,000 $50,000 Revenues: Source of Funds:I Infrastructure Reserve $100,000 I $100,000 $100,000 I $100,000 $200,000 $500,000 $200,000 $500,000 9! Cio, of Pato AIw 2005-07 Bzulgef ¯ Attachment C ClP Project Balances to return to Reserves Fiscal Year 2003-04 General Fund Comrounitv See’ices Li-~hIin~ Enhancements Open Space Trails & Amenities Open Space Parkin~ Improvements ICi’,ic Center Plaza Waterproofing. Lucie Stero Communib’ Center Impro’,,em~nts ICubberle,v Bldg. I Air Conditionin~ Media ns.qslandAC’lanters Park Facilities Improvements El Caroino Mgdian Landscape Athletic Field .Artificial Turf,%i$-htin~ School Site Irri[.ation Mitchell Park Facilil{}es Improvements ECR!Ventura Sig.nal ..... CA-01014 32.458 OS-O0001 122,637 OS-00003 117,480 PE-95012 1 I8,021 PF-0!005 266.891 PF-04012 154.808 PG-00009 458.000 PGTO00]O 1,,.082.000 P~-o~o!3 948.ooo PG-04010 154.652 PG-98001 121.000 P6-98003 684.490 PL-02005 60.999 BSR infrastructure Reserve Infrastructure Reserve General Fund BSR Infrastructure Reserve l.nfrastrucmre Reserve Infrastructure Reserve Infrastructure ..... Resen’eInfrastructure Reserve infrastructure Reser~,e Infrastructure ...... Reservetnfrastrucmre Reserve Im-rastmcture Reserve Return unused budget to Genera{ Fund BSR. Return unused budget t,o Infrastructure R~s, erve. Return unused budget to Infrastructure Reserve. Return unused budget to General Fund BSR. 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