HomeMy WebLinkAboutStaff Report 124-06of PMo
epor
TO:
FROM:
DATE:
SUBJECT:
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: UTILITIES
JANUARY 30, 2006 CMR: 124:06
AUTHORIZATION TO PROCEED WITH THE
ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE 8-HR
EMERGENCY WATER suPPLY PROJECT; APPROVAL OF A
DRAFT NOTICE OF PREPARATION; APPROVAL OF A BUDGET
AMENDMENT ORDINANCE IN THE AMOUNT OF $350,000; AND
APPROVAL OF AMENDMENT NUMBER 3 TO THE PHASE I
WATER DISTRIBUTION SYSTEM IMPROVEMENTS CONTRACT
WITH CAROLLO ENGINEERS (CMR: 407:05) FOR ADDITIONAL
EIR SUPPORT SERVICES
RECOMMENDATION
Staff recommends that Council:
Two City Council members have conflicts of interest under the California Political Reform Act
with respect to the location of wells. Three different City Council members have conflicts of
interest with respect to the location of the reservoir. However, it is possible to seg-rnent the
decision on this matter because the well locations are not inextricably related to the reservoir
locations. Following a discussion and vote on the portion of the proposal related to wells, the
two Council Members with conflicts only on well locations may resume their seats and
participate in the remaining deliberations and votes.
1.Authorize staff to proceed with preparation of an Environmental Impact Report
analyzing rehabilitation of five existing wells and locating and constructing of up to
three new wells and vote to accept or modify that proposal related to those wells as
set forth in the Notice of Preparation.
2. Authorize staff to proceed with preparation of an Environmental Impact Report (EIR)
for the 8-Hour Emergency Water Supply Project consisting of (a) construction of a
new 2.5 million gallon reservoir and pump station, (b) improvements to the Mayfield
pump station, and (c) rehabilitation and construction of wells as approved by Council
in item 1.
CMR:124:06 Page 1 of 5
3.Approve the draft Notice of Preparation (NOP) for the EIR identifying Et Camino
Park as the preferred location for the reservoir and pump station, and three alternative
reservoir sites for further analysis.
4.Approve the attached Budget Amendment Ordinance (BAO) in the amount of
$350,000, transferring the funds from the Water Rate Stabilization Reserve (RSR) to
the Phase I Water Distribution System Improvements Project.
5. Approve Amendment No. 3 for additional EIR support services for the Phase I Water
Distribution System Improvements Project contract with CarolIo Engineers
(CMR:407:05) to study additional reservoir sites in the EIR process.
BACKGROUND
The 1999 Water Wells, Regional Storage, and Distribution System Study (I999 Study) analyzed
the impact of a severe emergency on Palo Alto’s water distribution system. A large earthquake
for instance, could result in shutdown of the City’g main water supply, the Hetch Hetchy water
system, for as long as 60 days. Coupled with the need to extinguish multiple fires in the hour
immediately following such an earthquake, the City’s water system would not be able to supply
sufficient water to meet demands, even if extensive water conservation measures were
implemented during the disaster. The study concluded that the best way to provide for basic
water needs would be to implement a dual approach to aug-menting the City’s existing
emergency water supply by constructing a subterranean 2.5 million gallon reservoir with pump
station; and rehabilitating 5 existing water wells and constructing a total of three new wells.
Reservoirs can provide a large volume of water to meet short-term fire suppression demand,
while water wells provide a smaller volume of water to sustain a basic level of service until the
water system is repaired. The study determined that the greatest shortfall in water supply would
be the areas west of Stanford Shopping Center and north Palo Alto/downtown. The 8-Hour
Emergency Water Supply Project was established to construct the additional emergency water
supply facilities, with E1 Camino Park as the preferred location. The 1999 Study also analyzed
alternatives to reservoir and well projects, including additional system interties with adjacent
utilities, construction of a direct pipeline to the SCVWD supply, and a desalination plant. The
alternatives to the project were found to have prohibitive environmental, construction and/or cost
constraints.
On May 20, 2002, Council awarded a contract to Carollo Engineers for the Phase I Water
Distribution System Improvements Project (CMR: 248:02). The request for proposals for this
project had been sent to six engineering consulting firms on July 25, 2001. Carollo Engineers
was selected because of its professional qualifications, strength of the proposed project team,
past successful experience with designing similar complex projects, familiarity with the project
design and construction issues and City procedures, and experience working with the City.
On March 15, 2004, Council approved Amendment No. 1 to Carollo Engineers’ contract, which
included Environmental Impact Report services for the 8-Hour Emergency Water Supply Project
(CMR:164:04). On November 14, 2005, the Council approved Amendment No. 2 to Carollo
CMR: 124:06 Page 2 of 5
Engineers’ contract (CMR: 407:05) and a Budget Amendment Ordinance to provide additional
funding for construction support services.
Two public involvement meetings were held in March 2005 with invited participants from
community and neighborhood groups, environmental groups and businesses (participants listed
in CMR:454:05). The purpose of the public involvement meetings was to elicit feedback from
the community on staff’s general approach to the project and on community reaction to potential
reservoir and well sites. The participants were advised of the issues pertaining to the 8-Hour
Emergency Water Supply project and were presented with a review of potential reservoir and
well sites. At the conclusion of the meetings the participants were asked to rank potential sites,
and to list any proposed new sites for consideration. Participants expressed a preference for E1
Camino Park and Heritage Park for the reservoir, and also proposed for consideration a parking
lot at Stanford Shopping Center. E1 Camino Park, Eleanor Pardee Park, Heritage Park, and
Middlefield Road were preferred well sites.
DISCUSSION
As an intermediate step in the planning process, the project team made a preliminary analysis of "
environmental constraints, identifying environmental issues at eight potential well sites and
seven potential reservoir sites identified in the 1999 Study. The analysis consisted of field
reconnaissance, review of environmental databases, identification of land uses, and analysis of
environmental constraints and potential impacts to geology and soils, surface water resources,
groundwater resources, biological resources, cultural/historical resources, land use, aesthetics,
traffic and circulation, and noise.
In response to input from the public involvement meetings referenced above, and further
engineering and environmental work, staff eliminated six of the 1999 Study reservoir sites and
identified 3 additional potential reservoir sites for inclusion in the EIR: 1) a parking lot near
Stanford Shopping Center - either the parking area bounded by E1 Camino Real, Sandhill Road,
the businesses facing E1 Camino Real and Quarry Road; or the parking area near the northeast
comer of Arboretum Road and Quarry Road, 2) a parking lot on the Town and Country Village
property; and 3) the Palo Alto High School property. Six of the 1999 Study reservoir sites were
eliminated because they presented significant environment constraints, were in the wrong area of
the city to provide effective emergency water service or added prohibitive additional project
expenses. The proposed Palo Alto High Schoo! site, potentially a mutual benefit to the School
District as well as the City, will be pursued only if the District wants the City to consider the site
for a reservoir. On December 12, 2005, Council authorized the City Manager to enter into
discussions with the Palo Alto Unified School District about the potential to construct a 2.5
million gallon underground emergency water reservoir, pump station and well at Palo Alto High
School as part of identifying preferred sites for study in the 8-hr Emergency Water Supply
Project Environmental Impact Report process (CMR: 454:05).
CMR: 124:06 Page 3 of 5
The EIR will study the environmental effects of constructing, operating and maintaining a 2.5
million gallon rese~woir/pump station!well and two additional new wells, as wel! as the
rehabilitation of 5 existing wells and the existing Mayfield Pump Station. The process will begin
on January 30th with Council’s authorization to proceed with the EK~ and approval of the draft
Notice of Preparation (NOP) contained in Attactm]ent A, which wilt be finalized and posted
following the Council meeting. The Notice of Preparation includes a sun]mary description of the
project, and a brief discussion of impacts to be addressed in theEIR. A proposed schedule for the
EIR process and for desiN] and construction of the facilities is provided in Attachment C, Exhibit
M revised.
Amendment No. 3
Amendment No. 3 amends Carollo’s contract to include analysis of the 3 additional reservoir
sites in the EIR process. The amount for EIR services currently in Cm’otlo’s Amendment No. 2
contract is $494,240. Amendment No. 3 increases the budget for EIR services by $350,000,
bringing the total cost for EK~ Services to $844,240, which is comparable to other local projects
of this magnitude. The proposed costs of including additional sites in the EIR are in line with the
recent expenses of other neighboring cities. In 2000, Motmtain View paid approximately
$75,000 per site carried through their E]]~ review process for reservoirs and a well. Palo Alto
will be paying on average approximately $77,000 per site included in this EIR.
RESOURCE IMPACT
The attached BAO, Attachment B, requests an additional appropriation of $350,000 for the 8-
Hour Emergency Water Supply Project, to be transferred from the Water Rate Stabilization
Reserve (RSR). Any ElY, process funding surplus will be returned to the RSR after the Final EIR
is certified by Council. This BAO will not affect the existing water rates. Current staffing levels,
and the need to maintain continuib~ in the EIR process, prevent City staff from doing the
additional EIR work. The BAO improves City responsiveness to community environmental
concerns and future council decision-making power in locating the needed facilities. The
Water CIP project descriptions receiving additional funding are attached in Attachment D.
POLICY IMPLICATIONS
This BAO and approval of Amendment No. 3 do not represent a change to existing City policies.
This recommendation is consistent with the Council-approved Utilities’ Strategic Plan,
especially supporting Key Strategy No. 1: Operate distribution systems in a cost effective
mariner, Objective No. 1: Enhance customer satisfaction by delivery valued products and
services, and Objective No. 2: Invest in utility infrastructure to deliver reliable service.
ENVIRONMENTAL REVIEW
Based on the findings of the pre-design and project enviromnental docmnentation included in the
contract scope of services, the eight-hour emergency water supply project is a project with a
potential for adverse effects on the environment for the purposes of the California Environmental
Quality Act (CEQA). Accordingly, an EIR will be prepared. No decision on whether or where
CMR: 124:06 Page 4 of 5
to build any of the project components and associated improvements will be made until the
enviromnental review is complete.
ATTACHMENTS
A: Draft Notice Of Preparation (NOP)
B: BAO
C: ~nendment No. 3 to Contract C2138257 and Revised Contract Exhibits A, K, L*, M* and N
D: Capital Project Descriptions
* Revisions to Exhibits L and M reflect changes in scope, Exhibit A, Enviro~m~ental hnpact
Report (EI2~) Services only. Amendment No. 3 will not change the contract Construction
Support Services (Exhibit D - Amendment No. 2) scope, budget or schedule.
PREPARED BY:Jim Flanigan, Project Engineer, WGWE
Romel Antonio, Sr. Project En~neer, WGWE
Roger Cwiak, WGW Engineering Manager
DEP.~RTMENT HEAD:
Assistant Director of Utilities Engineering
CITY MANAGER APPROV:--~L:
Assistant City Manager
CMR: 124:06 Page 5 of 5
CMR: 124:06 ATTACHMENT A
Notice of Preparation - DRAFT FOR INTERNAL REVIEW
Date January 31, 2006
Responsible and Trustee Agencies and Interested Parties
Subject Notice of Preparation of an Environmental Impact Report for the City of Palo Alto Utilities
8-Hour Emergency Water Supply Project
This Notice of Preparation (NOP) has been prepared to notify agencies and interested parties that the City,
of Palo Alto, as the lead agency pursuant to California Environmental Quality Act (CEQA), is beginning
preparation of an Environmental Impact Report (EIR) for the 8-Hour Emergency Water Supply Project.
Potable water is delivered to the City from the Hetch Hetchy system by the San Francisco Public Utility,
Commission (SFPUC). The proposed project would develop an eight-hour emergency water supply for
the City, in the event that the SFPUC Hetch Hetchy aqueducts were temporarily shut down. With the
proposed reliability project, the City would meet the California Department of Health Services’ requested
level of emergency water service.
The City is soliciting the views of interested persons and agencies as to the scope and content of the
environmental information to be studied in the EIR. In accordance with CEQA, agencies are requested to
review the project description attached to this NOP and provide comments on environmental issues
related to the statutory, responsibilities of the agency. The EIR will be used by the City when considering
approval of the Emergency Water Supply Project.
In accordance with the time limits mandated by CEQA, comments to the NOP must be received by the
City.’ no later than 30 days after receipt of this notice. We request that comments to this NOP be received
no later than September 22, 2006. Please send your comments to the address shown below. Please
include a return address and contact name with your comments.
One public scoping meeting will be held to receive public comments and suggestions on the project. The
first scooping meeting will be held during a Technical Advisory’ Committee meeting open to the public on
Thursday, April 8, 2006 at 7:00 PM at the City. Council Chamber located at 2151 Hamilton Avenue. Palo
Alto.
Project Title:City, of Palo Alto Utilities 8-Hour Emergency Water Supply Project EIR
Signature:
Title:
Address:City of Palo Alto
250 Hamilton Avenue
Palo Alto, CA 94303
Attn: Jim Flanigan
Telephone:(650) 566-4525
1
Preliminary - Subject to Revision
City of Palo Alto 8-Hour Emergency Water Supply Project ESA / 201490
Notice of Preparation Januaqt 2006
Notice of Preparation
INTRODUCTION
The City, of Palo Alto (City) currently relies on the San Francisco Public Utilities Commission (SFPUC)
Hetch Hetchy system for its water supply. Per California Department of Health Services (DHS)
requirements, the City must be able to provide an eight-hour emergency water supply in the event of a
temporary, shutdown of the Hetch Hetchy aqueducts. Currently, the City is unable to provide this
minimum level of emergency water to every zone within the City’s service area (see Figure 1), which is
divided into nine pressure areas. The emergency water supply is inadequate in pressure areas 1, 2, and 3,
in the northern half of the City.
The City, is proposing the 8-Hour Emergency Water Supply Project to correct this inadequacy. The
proposed project would upgrade existing groundwater wells, construct new wells, and construct a new’
storage reservoir.
PROJECT BACKGROUND
The City’s Utility Department supplies electric, fiber optic, natural gas, sewer, and water services to
approximately 61,200 customers in its 26 square mile service area demarcated by the city limits (see
Figure I). The City operates a number of water facilities, including reservoirs, pump stations, water
treatment plants, and distribution and transmission pipelines. The distribution system provides poiable
water to meet the CiD’s three categories of water demand: 1
Normal Use (residential, commercial, industrial, manufacturing, park irrigation)
Fire Suppression Use
Emergency, Use (earthquakes, extended power outages, water contamination, etc.)
In 1996, the City, used an average of appro,,dmately 13 million gallons of water per day, (mgd).2 The City,
purchases this water from the SFPUC, which obtains 85 percent of its water from the Hetch Hetchy
system.3 The Hetch Hetchy system is located in Hetch Hetchy Valley on the upper Tuolumne River in
Yosemite National Park. Water flows from Hetch Hetchy Valley to San Francisco and surrounding
communities through over 280 miles of pipeline in an almost completely gravity-driven system.
1 City of Palo Alto Utilities web site: http:i/xxs~v.ct~au.com/emer~_encvwater/operation.html, accessed June 20. 2005.2 Palo Alto Comprehensive Plan 1998-2010, Natural Resources Element.3 SFPUC Water System Improvement Pro~am, Pro~am Description, February 2005.
City of Palo Alto 2 ESA ! 201
8-Hour Emergency W~er Supply Project January, 200~
Prelim#~ary - Subject to Revision
Notice of Preparation
Currently, the City owns five groundwater wells, which are available for limited use during a drought or
emergency. The City’s well system dates back to 1896, when the entire water supply was derived from
groundwater. In 1938, the City started to receive supplemental water from the City and County of San
Francisco? In 1962, the imported water from San Francisco became the City’s primary source of supply
and the wells were maintained for emergency use only. The groundwater quality of the City’s wells is
considered fair to good quality, though significantly less desirable in comparison to the imported SFPUC
supply. The groundwater is approximately six times higher in total dissolved solids (TDS) and hardness
than the SFPUC water and exceeds the secondary (aesthetic) drinking water standards for iron and
manganese,s However, the water quality of the City’s wells is adequate for emergency use, and thus they
are considered a "standby source" by DHS.6 As such, the wells can beused for five consecutive days or
less and a maximum of 15 calendar days per year (California Code of Regulations, Title 22, Section
64414),
The proposed 8-Hour Emergency Water Supply Project is intended to correct the deficiency in the City’s
emergency water supply, as specified by DHS. The proposed project would support eight hours of
normal water use at the maximum day demand level and.four hours of fire suppression at the design fire
duration level. The proposed project is part of the City’s Water System Capital Improvement Plan (CIP).
The CIP suggests the construction of new wells, the rehabilitation of old wells, and the construction of a
new storage reservoir.
PROJECT OBJECTIVES
The City has developed the fol!owing objectives for the proposed 8-Hour Emergency Water Supply
Project:
Provide adequate supplies to meet DHS recommended eight-hour emergency supply to be provided in
the event of a SFPUC outage.
Design facilities that enable the City to meet fire flow requirements in every pressure area under
emergency water supply conditions.
Implement capital improvements to meet above objectives in the most cost effective manner
reasonably available.
Reduce or minimize environmental effects to the degee feasible.
Provide facilities that would allow for drought year supplemental production. This would include
provision of treatment or blending at one well site.
4 Carollo Engineers, Groandwater Supply Feasibility. Study, April 2003.5 Carollo, May 2000; CCR Title 22, Division 14, Chapter 15, Article 16, Section 64449, Secondary Maximum Contaminant
Levels and Compliance.6 Carollo, May 2000.
City of Pale Alto 4 ESA / 201490
8-Hour Emergency Water Supply Project January, 2006
Preliminary - Subject to Revision
Notice of Preparation
PROJECT DESCRIPTION
The goal of the proposed project is to provide 11,000 gpm of reliable well capacity and 2.5 million
gallons (MG) of water storage for emergency use in pressure areas 1, 2, and 3,7 To achieve this goal, the
City will:
Rehabilitate all five of its existing wells;
Construct up to three new wells and equip one well for use as a supplemental water supply; and
Construct a new 2.5 MG storage reservoir and associated pump station.
The City has identified seven potential locations for new wells, all of which will be evaluated in the
forthcoming Environmental Impact Report (EIR). The locations of existing and proposed well sites are
indicated in Figure 2. The City has identified four potential locations for the 2.5 MG storage reservoir:
1) E1 Camino Park, Palo Alto High School sports field, Town and Count~ Shopping Center parking lot,
and a parking lot near Stanford Shopping Center - either the parking area bounded by E1 Camino Real,
Sandhill Road, the businesses facing E1 Camino Real an~l Quarry Road; or the parking area near the
northeast comer of Arboretum Road and Quarry Road. All four potential reservoir locations are indicated
in Figure 2 and will be evaluated in the forthcoming EIR as well.
Rehabilitate Existing Wells
The existing wells will first be inspected to determine their condition. The scope of the rehabilitation
effort will depend on the water supply capacity generated by the three new wells (discussed below), and
the condition of the casings and mechanical and electrical equipment at each of the existing wells.
Rehabilitating the existing wells may include installing a new casing, pumps, motors, controls, and
wellhead treatment facilities. The upgrade would result in an increase in the volume of water produced at
each well. Accordingly, this may require modifications to the water distribution system. The five existing
well sites--Hale, Rinconada Park, Femando, Peers Park, and Matadero--are indicated in Figure 2.
All wells, both e~sting and new, would receive a wellhead chloramination facility for disinfection. All of
the goundwater extracted from the wells for emergency use would be chloraminated using chlorine and
ammonia. Sodium hypochlorite would first be blended with the well water then aqueous ammonia would
be added to form the chloramines. The chemicals would be stored off-site and transported to the well on
an as needed basis during water supply emergencies.
To meet the City’s objective to provide a supplemental water supply during drought years, one well
(either an existing or proposed well) would be equipped for extended operation (e.g., for supplemental
drought supply). This would be achieved by either adding additional wellhead treatment faciIities or
providing a pipeline connection to the proposed storage reservoir to blend goundwater from the well with
SFPUC water. Both options could up~ade the quality of the well water to meet DHS Secondary Drinking
Water Standards (CCR, Title 22, Division 4, Chapter 15, Article 16, Section 64449).
7 Carollo, 1999.
City of Palo Alto 5 ESA / 201490
8-Hour Emergency Water Supply Project January, 2006
Draft - Subject to Revision
z
Notice of Preparation
New Wells
The City. is proposing to construct up to three new wells. The following proposed well sites are indicated
in Figure 2:E1 Camino Park, Eleanor Pardee Park, Library/Community Center, Heritage Park,
Middlefield, Downtown Parking Lots, and California Avenue Parking Lots. Test wells have been
constructed at E1 Camin0 Park, Heritage Park, and Pardee Park to confirm the hydrogeological conditions
of the area. New well construction would involve site grading, drilling, well installation, and pump
testing.
Construction of new wells would take approximately six months per site. One to three weeks of this
duration would require continuous 24-hour construction, which is required for some activities associated
with drilling of the production well borehoIe and subsequent well construction, development, and pump
testing. It is assumed that one well would be installed and constructed at a time, and the City. would
phase well site development over the next three years. All disturbed areas caused by construction
activities would be restored to pre-construction condition.
New Storage Reservoir
The City is proposing to construct a new 2.5 MG storage reservoir, which would require initial clearing of
up to two acres. The reservoir would be a below-grade reinforced concrete structure with approximately
three feet of soil cover over the top of the structure. The design water depth would likely be 30 feet.
Excavation dimensions for the concrete reservoir would depend upon site selection, but could be 145 to
150 feet in diameter. Excavation depths are anticipated between 25 to 75 feet. All proposed sites would
accommodate the footprint of the reservoir and an above-grade pump station. New pipes would be
installed to connect the pump station to the existing water distribution system. Upon completion of
construction, the site would be restored to its original use.
In recent studies, the City. evaluated nine possible sites for the proposed storage reservoir.8 The following
four sites have been selected for final consideration and are indicated in Figure 2:E1 Cmnino Park, Palo
Alto High School sports field, Town and Country Shopping Center parking lot, and a parking lot near
Stanford Shopping Center - either the parking area bounded by El Camino Rea!, Sandhill Road, the
businesses facing E1 Camino Real and Quarry. Road; or the parking area near the northeast comer of
Arboretum Road and Quarry. Road. Construction activities would primarily involve excavation for the
reservoir and pipeline. Construction of the reservoir wouId take appro~mately twelve months. Twen~-
four-hour construction is not anticipated.
DISCUSSION OF IMPACTS
The EIR will assess the physical changes to the environment that would likely result from the
implementation of the 8-Hour Emergency Water Supply Project. The EIR will include setting
descriptions and a discussion of potential impacts to existing environmental conditions for resource
categories stipulated in Appendix G of the CEQA Guidelines. Much of the analysis will focus on
potential impacts resulting from construction of the proposed wells and reservoir, and subsequent
8 Carollo 2003; ESA, 2004.
City of Palo Alto 7 ESA / 201490
8-Hraur Emergency Water Supply Project January. 2006
Draft - Subject to Revision
Notice of Preparation
maintenance and operations. The EIR will identi~ mitigation measures that would minimize potentially
significant impacts of the project. The resource categories and potential impacts are summarized below.
Visual Resources
The existing visual quality of the general project area is dominated by urban uses associated with the City
of Palo Alto. Construction of the proposed project would temporarily affect visual conditions at each
potential site but would not have a long-term effect on visual resources or aesthetics. The only potential
above-~ound structures would be pump stations and wellhead treatment facilities. The EIR will
comprehensively evaluate the proposed project for impacts related to visual resources, including
consistency with the City of Palo Alto Comprehensive General Plan and City Ordinances.
Air Quality
Construction of the proposed project would involve drilling and excavation, which could result in
emissions generated by construction equipment exhaust, earth movement, construction workers’
commute, and material hauling. For well drilling, some ~onstruction activities and associated emissions
would occur 24 hours a day. The EIR will comprehensively evaluate the effects of construction activities
on air quality and wil! develop mitigation measures to reduce the level of impact.
Biological Resources
The proposed well and reservoir sites are located primarily within urban areas. Habitats along these routes
are generally limited. The EIR will comprehensively evaluate the potential for impacts to biological
resources, such as sensitive species and critical habitats, including the consistency of the proposed project
with the General Plan, City Ordinances, and state and federal regulations such as the Fndangered Species
Act.
Cultural Resources
Excavation activities could uncover previously unknown archaeological or paleontological resources.
The EIR will comprehensively assess the potential effects of the proposed project on cultural resources at
each potential well and reservoir site and will develop mitigation measures to reduce the level of impact
where possible.
Geology and Soils
The proposed project sites are located near the San Andreas fault, an active and potentially hazardous
fault zone. Other active or potentially active faults in the area include the Monte Vista-Shannon fault, the
Hayward fault, and the San Gregorio fault. Seismic activity along these faults could result in
considerable ground shaking. None of the project sites lie within the designated Alquist-Priolo
Earthquake Fault Zone for fault rupture hazard. The EIR will comprehensively evaluate the chosen sites
for impacts related to geology and soils, such as liquefaction, and will recommend mitigation measures to
minimize the level of impact where possible.
City of Pale Alto 8 ESA / 201490
8-Hour Emergency Water Supply Project January, 2006
Preliminary - Subject to Revision
Notice of Preparation
Hazards and Hazardous Materials
Excavation activities could uncover contaminated soils or hazardous substances that pose a substantial
hazard to human health or the environment. The EIR will assess the potential for encountering such
hazards at each proposed project site and will develop measures to ensure that any hazards encountered
during construction Would be handled in accordance with applicable regulations.
Hydrology and Water Quality
Construction of the proposed project requires excavation for new wells, pipeline, and the reservoir.
Excavation could encounter groundwater and thus require dewatering during construction. Excavation
also could expose soils to storm water erosion. The EIR will assess the potential effects of dewatering
and excavation on local hydrology and storm water quality and recommend mitigation measures that
would minimize the level of impact to comply with City" Ordinances and state regulations.
Land Use and Recreation
Development of the wells and reservoir would require approval from local planning agencies. The EIR
will evaluate compatibility of the proposed project with existing land uses. All well and reservoir sites
are either in residential areas or parks/recreation areas. The EIR wil! evaluate the potential sites for
impacts related to land use, including the consistency of the proposed project with the General Plan and
City, Ordinances. Measures to mitigate impacts to minimize their significance will be developed and
recommended.
Noise
Construction and operation of the proposed project would generate noise that could affect residences and
businesses near each potential site. Drilling of new wells requires 24-hours construction to avoid
borehole collapse and maintain well inte~ity. Such noise levels can be reduced through the use of onsite
engineered sound curtains, which act as a shield to both deflect and attenuate noise levels. The EIR will
comprehensively evaluate the proximity of neighboring residences to each potential site and recommend
mitigation measures that comply with local policies and City. Ordinances to minimize the significance of
noise impacts.
Population and Housing
Implementation of the proposed project will enhance reliability of the City"s water supply by providing a
short-term emergency water supply and supplemental water suppIy for use during drought conditions.
The emergency supply would not induce ~owth of population or housing in the City of Palo Alto. The
potential for the proposed project to induce growth will be evaIuated in the EIR.
Public Services and Utilities
Implementation of the proposed project would enhance reliability, of the City"’s water utility service and
thus result in an overall beneficial effect. However, construction of the proposed project could affect
underground public services and utilities, transportation routes, and emergency access routes. The EIR
City of Pelo Alto 9 ESA / 201490
8-Hour Emergency Water Supply Project January, 2006
Draft - Subject to Revision
Notice of Preparation
will evaluate the potential impacts of the proposed project and develop mitigation measures to minimize
the significance to local residents and businesses.
Traffic and Transportation
Construction of the proposed project could affect traffic and local transportation corridors. In general, the
proposed project would generate three Upes of temporary traffic impacts: generation of vehicle trips due
to construction worker and materials deliver,; loss of parking due to contractor staging or worker
parking; and disruption of access, including emergency, residential, and commercial access. Construction
is not expected to close streets, but pipeline excavation for the storage reservoir could require temporary.
lane closures. The EIR will evaluate the impact of the proposed project on traffic and circulation at each
potential site. The EIR will include mitigation measures to incorporate into the traffic control plan to
minimize potential unavoidable impacts.
REFERENCES
Carollo Engineers, Groundwater Supply FeasibiliO, Study, April 2003
Carollo Engineers, Long-Term Water Supply Stz@~, May 2000.
Carollo Engineers, Water Wells, Regional Storage, and Distribution Study, December 1999.
City’ of Palo Alto, Enhancing the New Centu~v Palo Alto Comprehensive General Plan 1998-2010,
December 1998.
City of Palo Alto, Natural Resources Element, Enhancing the New Century: Palo Alto Co~Nrehensive
General Plan 1998-2010, December 1998.
Jemaings, C.W. 1994. Fault Activi~ Map of California and Adjacent Areas with Sites and Ages of Recent
Volcanic Eruptions, California Division of Mines and Geology Geologic Data Map No. 6,
1:750,000 scale.
San Francisco Public Utilities Commission, Water System hnprovement Prog~’am, Prepared for the
Progammatic Environmental Impact Report, February~ 2005.
city of pe~e Atto 10 ESA / 201490
8-Hour Emergency Water Supply Project Janua~, 2006
Preliminary - Subject to Revision
CMR: 124:06 Attaclvnent B
ORDiN~_NCE NO.
ORD!N~_NCE OF THE COUNCIL OF THE CITY OF PALO ALTO
~MEN~iNG THE BUDGET FOR THE FISCAL YEAR 2005 -06 TO
PROVIDE ~D!TiONAL APPROPRIATION FROH THE WATER F-GND
K~TE STABILIZATION RESERVE OF $350,000 iNTO P~_SE i
PH$_SE !! WATER DISTRIBUT!ON ~STEH !HPROVEHENTS PROJECTS
The Council of ~h __~__e City of ~alo Alto does ordain as
follows:
SECTION !. The City Council of the City of Pa!o A!to finds
and determines as follows:
A. Pursuant to the provisions of Section 12 of Article !ii of
the Charter of the City of Pa!o Alto, the Council on June 20, 2005
did adopt a budget for fiscal year. 2005-06; and
B. The City Council of the City of Palo Alto did adopt in
fiscal year 2002 -03 and 2003 -04 the Phase ! and Phase !I Water
Distribution System i~Drovemets Projects which include C!P Project
Numbers WS-02004 (Existing Wel! Rehabilitation), C!P Project Number
ws-02005 (E! Camino Park Reservoir and Pump Station), CiP Project
Number WS-02006 (El Camino Park Wel!), CiP Project Number WS02007
(Hidd!efield Road Well Site), CtP Project Number 02008 (Eleanor
Pardee Park Well) and CiP Project Number WS -04004 (Hayfield Pump
Station). Portions of these CiP projects have been combz__e@ into a
project known as the 8-hour Emergency Water Supply Project; and
C. A consultant was engaged to provide design, engineering
and environmenta! review services in connection with ~__e 8 -Hour--
Emergency Water Supply Project; and
D. To support the environmental review process, an
Environmental Constraints Analysis (ECA) was prepa red for
addressing eight potential reservoir sites and eight potential
well sites; and
E. Two public involvement meetings were held and attended by
various stakeholders with respect to the Project, and as a result
of the meeting it was concluded that three additiona! reservoir
sites should be included in the environmental review process for
the Project; and
F. The addition of three potential sites in the environmenta!
review process requires amendment to the consultant contract to
expand the scope of wo rk and increase the maximum total
compensation by $350,000; and
G. Additional appropriations from the Water Fund rate
stabilization reserve of Fourteen Thousand Eight Hundred Forty
CMR: 124:06 Attaclm?ent B
Seven Dollars ($14,847) into CiP Project Number W802004, Existing
Well Rehabi!itation; Three Hundred Twelve Thousand One Hundred
Sixty Five Dollars ($312,165) into CIP Project Number W~02005, E1
Camino Park Reservoir and Pump Station; Six Thousand One Hundred
Sixty Dollars ($6,160) into CIP Project Number WS02006, E1 Camino
Park Well; Four Thousand Three Hundred Eighty Two Dollars(S4,382)
into CIP Project Number W&02007, Midd!efield Road Well Site; Four
Thousand Three Hundred Eighty Two Dollars ($4,382)into CIP Project
Number WS -02008, Eleanor Pardee Park Well; and Eight Thou sand
Sixty Four Dol!ars($8,064) into CIP Project Number WS -04004,
Mayfield Pump Station are needed to provide funds to compensate
the engineering firm for the additiona! services; and
H. The additional appropriation of funds is for one -time
expenditures and if future year ongoing costs wil! be incurred
they will included in the operating budget; and
!. City Counci! authorization is needed to amend the 200906
budget as hereinafter set forth.
SECTION 2. The sum of Fourteen Thousand Eight Hundred Forty
Seven Dollars ($14,847) is hereby appropriated to CIP Project
Number WS-02004, Existing Wel! Rehabilitation; the sum of Three
Hundred Twelve Thousand One Hundred Sixty Five Dollars
($312,!65)is hereby appropriated to CIP Project Number WS ~02005,
E1 Camino Park Reservoir and Pump Station; the sum of Six Thousand
One Hundred Sixty Dollars ($6,160)is hereby appropriated to CIP
Project Number WS -02006, E1 Camino Park Wel!; the sum of Four
Thousand Three Hundred Eighty Two Dol!ars($4,382)is hereby
appropriated to CIP Project Number W&02007, Middlefield Road Wel!
Site; the sum of Four Thousand Three Hundred Eighty Two Dollars
($4,382)is hereby appropriated to CIP Project Number WS -02008,
Eleanor Pardee Park Well; and the sum of Eight Thousand Sixty Four
($8,064)is hereby appropriated to CIP Project Number WS -04004,
Mayfie!d Pump Station.
SECTION 3 The Water Fund Rate Stabilization Reserve is
hereby decreased by Three Hundred Fifty Thousand Dollars
($350,000) with a remaining balance of Seven Million Sixty
Thousand Two Hundred Seventy Nine Dollars ($7,060,279) as shown in
Exhibit A.
SECTION 4. As specified in Section 2.28.080(a) of the Pa!o
Alto Municipa! Code, a two -thirds vote of the City Counci! is
required to adopt this ordinance.
SECTION 5. As provided in Section 2.04.330 of the Palo Alto
Municipa! Code, this ordinance wil! take effect upon its adoption.
SECTION 6. The Council finds that the 8-hour emergency water
supply project is a project with a potential for adverse effects
on the environment for the purposes of the California
Environmenta! Quality Act (CEQA) and that the project requires
preparation of an environmenta! impact report.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk
APPROVED AS TO FORH:
City Attorney
CMR: 124:06 Attaclm~ent B
Hayor
APPROVED:
City Hanager
Director of Utilities Department
Director of Administrative
Services
City of Palo Alto
ORDINANCE - EXHIBIT A
Amendment Ordim’mces Impacting ~. tflitfes Rnte S~abilization Reserves Api~roved To Date in 2005-06
01125/06
Placeholders EstimatedAlready in the Impact on the Future YearUTILITY FUNDS Revenue Net Cost 2005-06 Adopted RSR Ongoing CastsBudget
Water Fund
2004-05 CAFR balance
2005-06 budgeted changes
2005-06 Projected Endino. Balance before BAOs
C~ BAO #4885 - WS-OIOIO. \VS-010I I, WS-0i012
CI~P BAO - WS-02004, WS-02005. WS-02006, WS-02007. WS-02008,
WS-04004
Total BAOs
RSR Balance After BAO’s
SO
$5,217,000
$2,548,000
S7,76$,000
($354,721)
(S350,000)
SO ($704,721)
$7,060,279
CMR:124:06 Attachment C
AMENDMENT NO. THREE TO AGREEMENT N0. C2138257
BETWEEN THE CITY OF PALO ALTO AND
CAROLLO ENGINEERS, P. C.
Th±s Amendment No. Three to Agreement No. C2138257
("Agreement") is entered into ,2006, by and between
the CITY OF PAL0 ALTO (~CITY"), and CAROLLO ENGINEERS, P.C., an
Arizona Corporation, located at 2700 Ygnacio Va!ley Road, Suite
300, Walnut Creek, CA 94598 ("CONSULTANT").
RECITALS:
WHEREAS, the Agreement was entered into between the
parties for the provision of design, project management and
administration of Phase I: Water Distribution System Improvements
Project, and modified by Amendment No. Two, approved by the City
Council on November 14, 2005; and "
WHEREAS, the parties wish to further amend the Agreement
to revise the scope of services to add additional Environmental
Impact Report services,
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
SECTION i. Subsection 5.1 of Section 5 entitled
"COMPENSATION" is hereby amended, to read as fol!ows:
In consideration of the full performance of the Basic
Services as described in Exhibits ~A", including any
authorized reimbursable expenses, CITY will pay
CONSULTANT a fee not to exceed Two Million Five Hundred
Seventy-Six Thousand Four Hundred Sixty-Two Dollars
($2,576,462.00). The amount of compensation will be
calculated in accordance with the hourly rate schedule
set forth in Exhibit "K", on a time and materials basis,
up to the maximum amount set forth in this Section. The
fees of the consultants, who have direct contractual
relationships with CONSULTANT, wil! be approved, in
advance, by CITY. CITY reserves the right to refuse
payment of such fees, if such prior approval is not
obtained by CONSULTANT.
SECTION 2. Revised Exhibit "AH is deleted in its
entirety and amended to read as shown in Second Revised
Exhibit ~A", (Construction Support Services), attached hereto and
incorporated in full by this reference.
060125 syn 0091652
SECTION 3.Second Revised Exhibit ~L~ is deleted in
its entirety and amended to read as shown in Third Revised Exhibit
"L" (Project Budget Al!ocation), attached hereto and incorporated
in fu!! by this reference.
SECTION 4.Second Revised E~hibit ~M" is deleted in
its entirety and amended to read as sho%~ in Third Revised Exhibit
~M" (Project Schedule), attached hereto and incorporated in full by
this reference.
SECTION 5.Second Revised Exhibit "N" is deleted in
its entirety and amended to read as sho%~ in Third Revised Exhibit
~N" (Duties of the City of Pa!o Alto)
SECTION 6. Except as herein modified, all other
provisions of the Agreement, including any exhibits and subsequent
amendments thereto, shall remain in ful! force and effect.
IN WITNESS %~EREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
ATTEST:CITY OF PALO ALTO
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
Director of Administrative
Services
Assistant City Manager
CAROLLO ENGINEERS, P.C.
By :
Name :
Title.
By :
Name.
Title:
Taxpayer I.D. 86-0899222
(Compliance with Corp. Code § 313 is
required if the entity on whose behalf
this contract is signed is a corporation.
In the alternative, a certified corporate
resolution attesting to the signatory
authority of the individuals signing in
their respective capacities is acceptable)
060125 syn 0~91652
At tacb_ment s :
Second Revised Exhibit "A":
Third Revised Ey~ibit "L":
Third Revised Exhibit "M~:
Third Revised Exhibit
Environmental Impact Report
Services, Phase I Distribution
System Improvements Project and
Emergency Water Supply Project EIR
Project Budget Allocation
Project Schedule
Duties of the City of Palo Alto
060125 syn 0091652
AMENDED AGREEMENT EXHIBIT SUMMARY
BASIC SERVICES:
Second Revised Exhibit A Phase I Distribution System
Improvements and Project EIR
Second Revised Exhibit ~D" Construction Support Services,
Phase I Distribution System Improvements Project (Chloramine
Conversion Project)
SUPPORTING EXHIBITS:
Revised Exhibit "K" Consultant Staff Fee/Rate Schedule
Third Revised Exhibit ~L" Project Budget Allocation
Third Revised Exhibit "M~ Project Schedule
Third Revised Exhibit "N" Duties of the City of Paio Alto
060125 syn 0091652
4
REVISED EXHIBIT A
SCOPE OF SERVICES
DUTIES OF CONSULTANT
PHASE I DISTRIBUTION SYSTEM IMPROVEMENTS PROJECT
and EMERGENCY WATER SUPPLY PROJECT EIR
INTRODUCTION
In December 1999, the CITY completed the Water Wells, Regional Storage, and Distribution
System Study (1999 Study). The purpose of the 1999 Study was threefold:
o Analyze the water distribution system’s ability to supply the water demands of the City,
including demand for normal operation plus fire suppression, according to the
Comprehensive Plan dated 1998- 2010.
o Evaluate the City’s ability to meet water demands (maximum day plus fire flow) when the
SFPUC supply is shut down for eight hours. This is the water supply emergency defined by
the California Department of Health Services (DHS)in a letter to the City dated April 2, 1997.
o Assess how the SFPUC’s planned conversion to chloramine disinfection will impact water
quality in the City’s water distribution system.
The 1999 study recommended a suite of capital improvements to correct system deficiencies
that were identified in the study. In this Exhibit A Scope of Services, these have been divided
into two groups of improvements; the chloramine conversion-related improvements ("basic
improvements"), and the emergency water supply improvements. The chlorine conversion-
related grouping includes replacement of the booster pumps as the higher pumping capacity of
the new pumps will be needed during high demand periods to optimize pumping to control water
age.
The scope of services in this Exhibit A is comprised of the Environmental Impact Report for
improvements recommended in the 1999 Study related to emergency supply, and engineering
design for the chloramine conversion-related improvements. Several work elements for the
chloramine conversion project consist largely of upgrades to existing pump stations and
pressure regulating stations. The design of those elements will be completed in this Exhibit. The
construction management services for the chloramine conversion-related improvements are in
Exhibit D. The design and construction management of the emergency water supply project
components (i.e. rehabilitating the existing wells, constructing the new wells, and constructing
the new reservoir) are not included in this scope of work.
The emergency water supply project components contained in this Phase I, as wel! as those in
Phase II and Phase III require environmental review under the California Environmental Quality Act
(CEQA). The project for the purposes of CEQA is the entire 8-hour emergency water supply capital
improvements program. Environmental review under CEQA for all three phases of the project is to be
conducted under this Phase I contract. Specifically, the proposed facilities to be included in the
Environmental Constraints Analysis are as follows:
A new reservoir and pump station, including analysis of the following alternative sites and
reliability alternatives:
¯El Camino Park
¯Heritage Park Site
¯Old Quarry
¯Coyote Hill
1 Janua~ 16,2006
o
¯Esther Clark Park
o Terman Park
¯Juana Briones Park
¯Gunn High School
°Analysis of reliability alternatives (additional interties, desalination plant)
New well sites at three of the eight potential new sites identified in the 1999 Study.
Rehabilitation of up to five existing wells.
Upgrade/expansion to the existing Mayfield pump station.
The other basic improvements (listed in Task A3 below) in this Phase I contract are not part of the 8-
hour emergency water supply project. These projects consist largely of upgrades to existing foothill
pumping facilities to improve water quality following the SFPUC conversion from chlorine to
chloramine disinfectant in the Hetch Hetchy water supply. As such, they will undergo separate
environmental analysis that is also included in this Phase I contract (Exhibit A).
In the 1999 Study, the CONSULTANT reviewed a number of alternative sites for both reservoir and
well locations. To supplement this work, Consultant shall prepare an environmental constraints
analysis (Task A2.5) for the 8-hour emergency water supply project. The environmental constraints
analysis will be included as part of the public review for. this project. This approach would provide
several advantages for project completion:
1)
2)
3)
4)
it will provide for an integrated review (engineering and environmental factors) of proposed
project sites within the context of additional work conducted since the 1999 Study;
it will identify preferred sites for reservoir and well implementation based upon thesefactors;
it provides an opportunity to include additional sites not previously considered, and
it will develop a preferred project and alternatives for both public and CITY Council review
outside of and prior to the CEQA (EIR) process.
During the public involvement process (Task A2.3) CONSULTANT shall lead public meetings to
further prioritize the identified well and reservoir sites. The goal of these meetings will be to rank the
new wel! and reservoir sites in terms of which present the lowest aggregate level of public and
environmental impact. A presentation will be made to City Council on the public involvement process,
the ranking of the new well sites, and selection of up to four new reservoir sites for consideration in
the EIR (Task A4).
During the EIR process, all new well sites and up to four reservoir sites will be analyzed at an equal
level of detail, thereby allowing the CITY to implement at any of the identified sites. It is anticipated,
however, that preferred sites will be identified as part of the stakeholder involvement workshop, and
that project approval will include identification of those sites for implementation. In the event that
implementation cannot occur at an individual site due to geologic constraints (i.e., the water quality is
not favorable or the quantity of water at the site is insufficient to proceed with developing a well), this
approach will provide the CITY with the flexibility to return to the CITY Council with alternative sites
that can proceed under the analysis presented in the EIR.
The EIR wilt examine the improvement recommendations of the 1999 Study relating to emergency
supply reliability, delivered water quality, and groundwater effects, alternatives, and the potential
environmental impacts surrounding construction, and emergency operation, and maintenance issues
relating to the individual facilities. This approach provides the most flexibility with respect to well and
reservoir implementation, and will provide the CEQA foundation for construction at individual well and
reservoir sites. CONSULTANT’s environmental subconsultant will examine the construction-related
and operational impacts of individual well and reservoir sites using a performance standard approach
that will define the types of impacts anticipated, identify appropriate mitigation measures, and
establish a performance standard envelope. This can then be applied to individual sites as they are
identified by the CITY for implementation. If individual sites are within the "performance envelope"
established by the EIR, the City could then proceed using the EIR analysis and recommended
2 Janua~ 16,2006
mitigation measures. This approach will allow identification and disclosure of impacts, identification of
mitigation measures, and will provide the framework for implementation at individual well sites. The
key to the approach will be development of a detailed Mitigation Monitoring and Reporting Program
that identifies specific measures that that can be applied to the project sites to reduce or minimize
impacts to acceptable levels.
This Exhibit A consists of the following tasks:
Task A1 - Project Management
This task covers general project and quality management duties for the work covered in this
Exhibit A including:
a.Preliminary and final design services for the basic improvement projects to
support the chloramine conversion process..
b.The public/stakeholder involvement program.
c.The El Camino Park and Roth site test hole programs.
d.Preparation of the EIR for the 8-hour. emergency supply project.
The meetings for the construction management services are covered in Exhibit D for the
basic improvements to support the SFPUC chloramine conversion project.
Task A2 - Planning Considerations
This task includes tracking the project budget and progress, developing and assisting the
CITY with its public review for selecting a new reservoir site, and a limited amount of as-
needed services to further assist the CITY in selecting a new reservoir site. One of the key
elements of this task is to select a preferred new reservoir location.
Task A3 - Pre-Design, Design, And Cost Criteria of Improvements for the Chloramine
Conversion Project
This task includes performing preliminary design, final design, and cost estimates for the
following projects which support the SFPUC chloramine conversion:
a.Pump replacement and necessary mechanical, structural, electrical and
instrumentation upgrades at the Dahl, Park, Boronda, Corte Madera, and Quarry
pump stations.
b.A new pressure area 4 pressure regulating station near the intersection of Page Mill
Road and Coyote Hill Road.
c.Reservoir mixing systems at the Monte Bello, Dahl, Park, and Mayfield reservoirs.
d.Ammonia feed systems at the Hale, Peers Park, and Rinconada well sites.
e.A water quality monitoring program.
f.Mobile dechlorination equipment.
g.Pressure regulating station upgrades at the Quarry, Corte Madera, Boronda, Park,
and Dahl booster stations.
In addition to developing plans, specifications and cost estimates for the above-described
improvements, CONSULTANT shall also assist the CITY during the bid procurement
process by answering questions from the bidding contractors and preparing addenda to the
bid documents. The above improvements are not part of the 8-hour emergency system and
therefore are not included in the EIR. These projects are modifications to existing facilities to
support the SFPUC chloramine disinfectant conversion and will receive separate
environmental review as part of this Phase 1 contract.
3 Janua~ 16,2006
Task A4 - Environmental Impact Report for the 8-hour Emergency Water Supply Project
This task includes the effort involved developing the Environmental Impact Report and
associated public hearings for the new reservoir project, the new well projects, rehabilitating
the existing wells, and the Mayfield reservoir pump station upgrade/expansion project.
SCOPE OF SERVICES
The following sections describe the detailed scope of services covered in this exhibit.
Task A1 - PROJECT MANAGEMENT AND ADMINISTRATION
Task A1,1 - Project Management. Under this task, CONSULTANT will prepare a Project
Management Plan, manage CONSULTANT’s team, and monitor project schedule and budget as
described herein.
CONSULTANT shall:
1.Prepare a Project Management Plan with the following sections:
a.An introduction covering the project objectives and the project goals.
b.The scope of services and list of deliverables for all items included in this Exhibit A.
c.Key personnel assignments/organization chart.
d.Project schedule.
e.Project budget.
f.A description of the quality management procedures of the project.
g.A description of the monthly project reporting.
h.A description of team communication procedures and contact information.
2.Maintain coordination of the project team consisting of the CONSULTANT and its
SUBCONSULTANTS. This task includes internal team meetings, meetings with various
subconsultants, and regular correspondence with team members.
3.CONSULTANT shall prepare monthly progress reports that include a summary of the work
completed by task for the month, the work anticipated to be completed in the following month,
and a status report on the project schedule and budget. The budget for this task assumes a
total of 24 monthly project reports are generated. The progress reports will be drafted,
discussed, finalized, and delivered to the CITY within three weeks after the subject month.
This is to allow coordination with the CONSULTANT’s billing cycle.
Deliverables:
1.Project Management Plan as described above.
2.Up to 24 monthly progress reports.
4 Janua~ 16,2006
Task A1.2 - Project Meetings. Under this task, CONSULTANT will conduct project meetings as
described herein. Project meetings to be held during the construction phase of the basic
improvements to support the chloramine conversion are covered in Exhibit D. "
CONSULTANT shall:
1.Conduct the following project meetings:
a.Project kickoff meeting.
21 additional as-needed meetings. Meetings needed for construction phase services
for the Chloramine Conversion Project (Exhibit D) are included in that exhibit.
CONSULTANT shall prepare meeting summaries for the meetings conducted by the
CONSULTANT and provide them to the CITY within five working days following the meeting.
Deliverables:
Meeting agendas, and handout materials.
Meeting summaries of up to 22 meetings (the kickoff meeting and 21 additional meetings)
conducted by CONSULTANT.
Task A1.3 - Quality Management. CONSULTANT shall perform quality management reviews of
deliverables as described herein to maintain a standard of care consistent with other practicing
professional engineers performing the same or similar work at the time the notice to proceed is
issued.
CONSULTANT shall:
Dedicate senior staff with applicable experience to conduct quality management reviews of
each deliverable to the CITY. CONSULTANT shall provide the services of a senior-level
engineer for technical review of the project deliverables prior to submittal to the CITY.
Deliverables:
None.
Task A2 - PLANNING CONSIDERATIONS
Task A2.1 - Budget and Schedule Tracking. Under this task, CONSULTANT shall prepare and
maintain software tools for tracking the project schedule and budget.
CONSULTANT shall:
Prepare a project schedule using Microsoft Project with the critical milestones and estimated
duration for each of the CIP projects included under this agreement.
o Update the schedule monthly and provide a printout. The budget is based on an assumed
project duration of 24 months.
Deliverables:
1.Microsoft Project schedule updated each month for 24 months.
5 Janua~ 16,2006
Task A2.2 - Permit Assessment. Under this task, CONSULTANT shall identify the permits that are
necessary for completion of the design and construction phase services for the Chloramine
Conversion Project and the 8-hour Emergency Water Supply Project.
CONSULTANT shall:
1.Create a Permit "roadmap" that defines the regulatory requirements, contacts, time lines, and
subsequent documentation needs for final design. Obtaining right of way is not anticipated for
the project and is not included in this scope of services.
Deliverables:
1.A table summarizing the permit contacts and requirements.
Task A2.3 - Stakeholder Involvement. Under this task, CONSULTANT shall assist the CITY with
public review efforts. The focus of this task will be to involve the public and interested parties that may
be affected by the proposed new reservoir and new emergency water supply wells.
CONSULTANT shall:
Develop the public involvement program with CITY staff input. The program will include a
plan and schedule for meetings, workshops and other outreach.
Conduct one public review coordination meeting at the CITY’S offices to organize the CITY’s
efforts toward involving the public. The CONSULTANT and senior CITY officials involved in
the public involvement process will attend the meeting. It is assumed that the CITY will
provide a list of major and potential stakeholders including Stanford University, the public, and
the Architectural Review Board.
With CITY input, develop draft and final information packets and fact sheets for distribution to
the stakeholders. The draft packets will be presented at the first workshop and then finalized
based on comments received. The packets will contain some essential background material
defining the problem, various options, a proposed project schedule, and names and
telephone numbers of people to contact.
Conduct up to three (3) public involvement workshops with stakeholders. The first workshop
will be designed to provide the needed background information regarding the water supply
reliability problems the project is attempting to solve. The following meeting will be designed
to present the alternatives for consideration, elicit any new alternatives from the public, and
prepare an initial ranking of the alternatives. The third and final meeting will be designed to
prepare an opinion summary that captures the opinions of the public regarding the proposed
reservoir and well alternatives including the identification of a preferred alternative, if possible,
by the public. CITY staff will then present the opinion summary to the CITY Council and
recommend which reservoir site(s) (up to three) and the ranking of the well sites that should
be carried into the EIR phase. It is anticipated that these workshops will be held in the late
afternoon at the CITY’s offices.
Following completion of the EIR process including selection of a preferred reservoir site,
conduct up to three (3) public meetings near the selected new reservoir site. These meetings
will serve to provide technical detail and identify the concerns of the stakeholders to be
addressed during the preliminary design phases of the project. It is anticipated that these
meetings will be held in the late afternoon at the CITY’s offices.
6 Janua~ 16,2006
6.Following completion of the EIR process including selection of three preferred well sites,
conduct up to three (3) public meetings with stakeholders proximate to the selected sites.
These meetings will serve to provide technical detail and identify the concerns of the
stakeholders to be addressed during the preliminary design phases of the project. It is
anticipated that these workshops will be held in the late afternoon at the CITY’s offices.
7.Develop, host, and maintain a project website to provide project information to the public and
to collect public comments on the project. Public comments will be collected, tabulated, and
sent to the CITY in electronic form. Meeting minutes, action items, and recommendations
from the three public involvement workshops and the three public meetings will be
summarized, tabulated, and posted to the website at the CITY’s request. The website shall be
maintained for the duration of the project (estimated at two years).
Deliverables:
1.Meeting minutes of the internal public involvement coordination meeting.
2.Draft and final information packets.
3.Agenda, presentation materials and minutes for the three (3) public involvement workshops.
4.Ac~enda, materials, and minutes for the six (6) public meetings.
5.Project website.
6.Opinion summary resulting from the three workshops.
7.Final design recommendations resulting from the three public meetings.
Task A2..4 - Additional Assistance for Reservoir Site Selection. Under this task, CONSULTANT
shall provide additional as-needed technical support services in support of the CITY’s efforts to make
a final new reservoir site selection.
CONSULTANT shall:
1.Assist the CITY as needed to help facilitate the selection of the preferred reservoir site.
CONSULTANT shall provide technical assistance and information in response to the CITY’s
requests for information.
2.The budget for this task is limited to $3,000.
Deliverables:
1.As determined during the asmeeded services subject to the budget limitations of this task.
Task A2.5 - Environmental Constraints Analysis. Under this task, CONSULTANT’s environmental
subconsultant shall review proposed well site (eight total) and reservoir site (up to nine) locations for
environmental issue areas, and prepare a constraints report identifying environmental issues at each
well and reservoir site. This analysis will consist of site reconnaissance, review of site conditions,
review of appropriate environmental databases (CNDBB), and identification of land uses.
Subconsultant shall identify environmental constraints at each site location and rank each of the sites
with respect to potential environmental impact. Issue areas to be examined include: geology and
soils, surface water resources, groundwater resources, biological resources, cultural/historical
resources, land use, aesthetics, traffic and circulation, and noise.
7 Janua~ 16,2006
This analysis will also provide a discussion of other reliability alternatives including additional system
interties with adjacent utilities (e.g. Stanford, Mountain View), construction of a direct pipeline to the
SCVWD supply, and construction of a desalination plant. The scope of work assumes one round of
comments from the CITY will be addressed. Additional rounds of comments will be addressed on a
time and materials basis.
To address comments received in the March 2005 public involvement meetings, evaluate alternatives
for locating a new reservoir in or near the parking lot for the Stanford Shopping Center. Review
environmental constraints associated with an area bounded by Sand Hill Road, El Camino Real,
Quarry Road, and the shopping center businesses facing El Camino Real. Compare the
environmental constraints with this area to locating a reservoir in a parking lot near the northeast
corner of Arboretum Road and Quarry Road. Recommend to the CITY which site is preferred from an
environmental standpoint for inclusion in the EIR. Document this recommendation in a brief technical
memorandum (i.e. separate from the ECA). Conduct one meeting with the CITY to discuss this
recommendation.
Deliverables:
Draft Environmental Constraints Analysis reports (10 copies).
Draft technical memorandum on siting a reserVoir in the Stanford Shopping Center Parking
Lot.
Task A3 - PRE-DESIGN, DESIGN, AND COST CRITERIA FOR THE CHLORAMINE
CONVERSION PROJECT
Task A3.1 Pre-Design. Under this task, CONSULTANT shall perform the preliminary design work to
develop the basis for the final design efforts.
The following work is not part of the eight-hour emergency water supply project. This work is being
performed to repair or improve the foothill pump stations and reservoirs to maintain the distribution
system water quality. The City must operate the water distribution system differently with chloramine
being used as the disinfectant. Water in the foothill reservoirs will be used in the distribution system
on a daily basis to maintain water quality. This additional movement of the water into and out of the
reservoirs will require more distribution system pumping. The preliminary design for the replacement
of the existing sixty-year-old pumps and controls at the existing foothill pump stations will be
completed as part of this task. An ammonia feed system needs to be designed for use at the existing
well sites to allow the City to produce chloramine treated water that is compatible with the SFPUC
water supply which was recently converted to chloramine treatment.
CONSULTANT shall:
1.Prepare a maximum of three alternative conceptual designs for each of the following projects:
Pump replacement at the Dah!, Corte Madera, Quarry, Boronda and Park pump
stations as described in the 1999 Study.
A new pressure area 4 pressure regulating station in the vicinity of the Quarry pump
station, and the intersection of Page Mill Road and Coyote Hill Road.
Reservoir mixing systems at the Monte Bello, Dahl, Park, and Mayfield reservoirs.
Ammonia feed systems at the Hale, Peers Park, and Rinconada well sites.
A water quality monitoring program for monitoring the parameters related to the
SFPUC conversion to chloramine disinfection.
Mobile dechlorination equipment for neutralizing the disinfectant from hydrant flows
during water main flushes.
Pressure regulating station upgrades at the Quarry, Corte Madera, Boronda, Park,
8 Janua~ 16,2006
o
and Dahl booster stations as described in the 1999 Study.
The alternative conceptual designs will consist of a description, a simple graphic, a cost
estimate, and a listing of the pros and cons for each preliminary design. This predesign effort
will include the electrical, instrumentation, and SCADA considerations for each of the
improvement alternatives. Note that for some of the projects there may be only one alternative
conceptual design that is practical and feasible.
CONSULTANT will assist the CITY in obtaining the permits needed to complete the projects
described in this task.
Conduct a preliminary design meeting at the CITY’s offices where the CONSULTANT will
present the conceptual alternative designs. The meeting attendees will comment and select a
preferred alternative. The CITY will prepare an invitation list for the meeting consisting of
representatives from operations and engineering. CONSULTANT will document the decisions
in the meeting minutes.
CONSULTANT’s environmental subconsultant (ESA) will review each of the seven project
components, which are primarily improvements or upgrades to existing facilities, and
describe the CEQA review requirements of ea~;h. CONSULTANT’s environmental
subconsultant will conduct a site reconnaissance and environmental review of the existing
facilities where projects are proposed to determine if a CEQA Categorical Exemption under
Article 15301 (b) is appropriate. If CONSULTANT’s environmental subconsultant finds that
there are sensitive resources or environmental conditions that could raise the potential for
impact, further environmental review may be required.
If appropriate, ESA will prepare a Categorical Exemption under Article 15301 (b)for review
and comment by the City and CONSULTANT. ESA will respond to one round of comments on
the administrative draft documents and prepare the updated Categorical Exemption for
posting with the County clerk.
Geotechnical information shall be gathered to design the pipeline crossing under Page Mill
Road for the new redundant PA4 PRS. Perform a geologic site reconnaissance, and prepare
a geologic map showing the geologic units and/or hazards affecting construction. Drill, log,
and sample up to four (4) borings to depths up to 10 feet. Backfill the borings with cement
grout. Dispose of the cuttings in accordance with CITY standards. Perform laboratory tests on
the collected soil samples to evaluate the engineering characteristics of the subsurface soils.
Perform engineering analysis based on the results obtained from the above tests and develop
recommendations for design and construction.
Conduct a field survey at the site of the new PA4 pressure regulating station to establish
ground control for aerial photography, mapping, and field location (x,y) of surface utilities.
Horizontal coordinates will be referenced to the California Coordinate System of 1983,
1991.35 epoch (CCS83 (1991.35), Zone 3. Elevations will be based on the North American
Vertical Datum of 1988. Digital photogrammetric mapping will be compiled for the pipeline
route. A field survey will be performed in these areas to locate all surface utilities. The
CONSULTANT will perform potholing at selected utilities, and a survey crew will return to the
site for up to two (2) days to locate these potholes.
Prepare a basis of design document for the selected alternatives. This document will provide
the final facility configuration and design criteria to initiate final design efforts. The intent is for
the CITY to accept the basis of design in this task so that changes in concept, configuration,
and design criteria are avoided once the detailed design is in progress. This document will
include a brief summary of the selected alternatives, the final design criteria, the descriptions
of the alternatives, and a summary of the meeting where the alternatives were selected.
9 Janua~ 16,2006
Deliverables:
2.
3.
4.
5.
Conceptual design of the improvement projects.
Environmental review documents for the improvement projects.
Geotechnical report with recommendations needed for final design.
Aerial photograph of the new PA4 pressure regulating station site.
Basis of design document for the selected alternatives.
Task A3.2 - Final Design. CONSULTANT shall prepare final design documents for the Basic
Improvement alternatives selected in Task A3.1, with the addition of pump replacement (including
replacing associated mechanical, electrical, and control system equipment) at Park and Boronda
pump stations. The CONSULTANT’s level of effort budget allowance for this Task is limited to 3,362
hours as shown on Exhibit L. If additional level of effort is required to adequately design and describe
the work, and the work is due to unforeseen condition or developments and not to consultant error,
and the CITY desires to have the CONSULTANT proceed with the work the CITY will issue a change
order to the CONSULTANT for a mutually agreed amount.
CONSULTANT shall:
Prepare 35 percent design submittal package. The 35 percent drawings will include sufficient
dimensions and description of the selected components to illustrate how the concepts
developed in Task A3.1 will be implemented. The level of detail shall include such items as
facility siting, facility dimensions, equipment locations and relative size, piping and other
appurtenance locations, and proposed process and system control diagrams.
Specifications wil! not be developed at this stage of design. Draft control descriptions of the
new equipment will be prepared for review.
The 35 percent submittal package will also include the following:
Site plans
Piping and instrumentation diagrams.
Piping layout drawings.
Building floor plan.
Equipment locations for all major equipment.
Control descriptions.
Equipment data sheets for all major equipment.
Instrument lists.
Drawing list.
List of specific items requiring CITY decision.
Updated project cost estimate and project schedule.
The purpose of these documents is to provide sufficient information for CITY staff to assess
and identify potential impacts of the improvements on the project goals, operational
constraints, and maintenance issues including equipment experiences or preferences.
Prepare 65 percent design submittal package. The 65 percent drawings will include additional
dimensions and description of the selected components to illustrate how the concepts
developed in Task 3.1 will be implemented. The level of detail shall include such items as
facility siting, facility dimensions, equipment locations and relative size, piping and other
10 Janua~ 16,2006
appurtenance locations, and proposed process and system control diagrams. The 65 percent
submittal will account for the comments received from the CITY on the 35 percent submittal.
Specifications will include an outline of proposed construction sequencing and constraints;
general criteria, installation requirements and testing procedures for major equipment; and
listing of proposed bid item breakdown.
The 65 percent submittal package will also include the following:
Typical details.
Site plans
Piping and instrumentation diagrams.
Piping layout drawings.
Building elevations and floor plan (if applicable).
Equipment layouts for all major equipment.
Electrical single line drawings.
Control descriptions.
Control system architecture block diagrams (SCADA).
Equipment data sheets for all major equipment.
Instrument lists.
Drawing list. ’
Specification table of contents.
Specification sections for major equipment.
Draft standard and special provisions.
List of specific items requiring CITY decision.
Updated project cost estimate
Prepare 90 percent design submittal package. The 90 percent submittal package will address
all the CITY’s comments on the 65 percent submittal package as well as the comments
resulting from the CONSULTANT’S internal QA/QC program. This submittal will represent a
near-biddable set of construction documents. The purpose of this submittal is to allow the
CITY a final opportunity for comments.
Prepare a 100 percent design submittal package. The 100 percent submittal package will
address the final comments made by the CITY’s review team as well as the CONSULTANT’S
review team. The purpose of this submittal package is to present to the CITY how the final
comments were addressed and to obtain buy-in prior to preparing the bid package.
5.Prepare a bid package.
CONSULTANT shall assist the CITY during bidding by conducting one (1) omsite pre-bid
conference, answering bidding contractor’s questions during the bid period, and preparing up
to two (2) addenda, as needed.
CONSULTANT services such as conducting a preconstruction conference, preparing
co~formed drawings, inspection, construction management, and submittal review are included
under Exhibit D. CONSULTANT shall receive a separate notice to proceed from the CITY
when construction management services detailed in Exhibit D are to begin.
Deliverables:
1.2 full-size copies and 10 half-size copies of the 35 percent drawings.
2.10 copies of the 35 percent specifications.
3.35 percent design cost estimate.
11 January 16, 2006
4.2 full-size copies and 10 half-size copies of the 65 percent drawings.
5.10 copies of the 65 percent specifications.
6.65 percent design cost estimate.
7.2 full-size copies and 10 half-size copies of the 90 percent drawings.
8.10 copies of the 90 percent specifications.
9.90 percent design cost estimate.
10.1 full-size copy and 5 half-size copies of the 100 percent drawings.
11.5 copies of the 100 percent specifications.
12.100 percent design cost estimate.
13.Bid set documents: 1 CD of the final drawingsand specifications, 1 master full-size reverse-
plotted mylars, 1 print-ready master set of specifications, 100 half-size copies of the drawings,
and 100 copies of the project specifications.
Task A4 - ENVIRONMENTAL IMPACT REPORT FOR THE 8-HOUR EMERGENCY WATER
SUPPLY PROJECT
Task A4.1 Project Team Kickoff Meeting and Information Review. CONSULTANT’s
environmental subconsultant and CONSULTANT shall meet with CITY to review the following: 1)
analysis approach and strategy; 2) public outreach and NOP circulation; 3) preliminary CEQA project
objectives and alternatives; 4) site specific construction/operational information developed by the
CITY and CONSULTANT.
The project under CEQA is the 8-hour Emergency Water Supply Project which includes:
¯A new reservoir and pump station proposed to be located at one of eleven potential sites,
¯New well sites at three of the seven potential new sites identified in the 1999 Study,
¯Rehabilitation of up to five existing wells, and
o Upgrade/expansion to the existing Mayfield pump station.
Deliverables:
1.Meeting notes from the EIR Kick-off meeting.
Task A4.2 Notice of Preparation. Under this task, CONSULTANT’s environmental subconsultant
shall prepare and submit draft Notice of Preparation (NOP) and circulation list for review by CITY.
Subconsultant shall prepare a CEQA environmental checklist to support the NOP. If identified as
appropriate, Subconsultant shall use this mechanism to screen out those CEQA issues that do not
require additional analysis. Subconsultant shall assist in the coordination of scoping meeting dates
with staff. Following receipt of comments from CITY, subconsultant shall prepare and circulate NOP
to State Clearinghouse and circulation list.
beliverables:
1.Draft and Final NOP (10 copies).
12 Janua~ 16,2006
2.Draft Circulation List.
3.Circulation of NOP (50 copies).
Task A4.3 EIR Scoping Meeting and Agency Consultation. Under this task, CONSULTANT’s
environmental subconsultant shall develop scoping meeting materials to provide an overview of the
project for stakeholder and interested public. This presentation will incorporate previous efforts under
Task A2.5. Following the scoping meeting presentation, subconsultant shall prepare a scoping
meeting memo identifying key issues and the need for any adjustments to project approach. Agency
coordination will be focused on local agencies that could be affected by the project, such as other
pumpers. One (1) public scoping meeting and three (3) agency meetings are assumed for budgetary
purposes. Additional outreach tasks, such as preparation of an article for City of Palo Alto newsletter,
or project brochures can be developed with the project team if necessary, but have not been included
in this scope of work. CONSULTANT and environmental subconsultant shall attend both scoping and
agency meetings to provide technical assistance.
Deliverables:
1.Scoping meeting presentation.
2.Scoping meeting memo.
3.Agency coordination meeting notes.
Task A4.4 CEQA Project Description. Under this task, CONSULTANT’s environmental
subconsultant shall develop the CEQA project description, incorporating information developed by
CONSULTANT for the seven new well sites, up to four new reservoir and pump station sites, up to
five existing well rehabilitation sites, and the Mayfield pump stationsite. Information that will be
necessary to meet CEQA requirements for the well sites (new and existing) include: CEQA project
objectives, identification of operational scenarios, well locations, typical site layout, typical
construction scenarios (including 24-hour drilling), enclosure description, ancillary facility description,
typical connection piping, chemical storage, deliveries/maintenance, fencing/lighting, and operational
scenarios.
Information to complete the project description for reservoirs and pump stations will include: reservoir
site layout, identification of operational and maintenance scenarios, earthwork estimates, pump
station plan and elevation, typical construction scenarios, and construction trip estimates.
Subconsultant shall work closely with the CITY and CONSULTANT to develop a project description
that provides an appropriate level of detail, as well as a flexible design envelope that will allow for
onsite conditions at individual well and at up to four reservoir sites. CONSULTANT shall provide
information for and review of project description developed by subconsultant.
Deliverables:
1.Draft Project Description (10 copies).
Task A4.5 Administrative Draft EIR. Under this task, CONSULTANT’s environmental subconsultant
shall prepare Administrative Draft EIR (ADEIR) to include sections and issues identified as potentially
significant and requiring further analysis during the preparation of the Environmental Checklist.
CONSULTANT will provide information as stated and will provide review of the ADEIR.
The ADEIR will analyze potential impacts based upon the Project Description and initial analysis
(Environmental Checklist) prepared under Task A4.4 above. Subconsultant will describe the
environmental setting and prepare an analysis of the direct and indirect environmental impacts of the
13 Janua~ 16,2006
projects. Subconsultant will use tables, charts and graphics as appropriate to illustrate and help
communicate the impact analysis. Subconsultant will establish clear impact significance criteria for
each issue and clearly establish whether an impact is significant or less than significant. The ADEIR
will also identify feasible mitigation measures for significant impacts, clarify whether a mitigation
measure has been proposed as part of the project or identified through the EIR process and discuss
the effectiveness of the proposed mitigation measures. Based upon the understanding of the project,
it is anticipated that analysis in the following issue areas will be required. Additional issue areas may
be identified during the course of scoping or project development that may require adjustments to the
proposed scope of work and project budget.
Geology and Soils. The ADEIR will examine potential impacts associated with groundwater
pumpage scenarios and specific facility installation. Subconsultant will use information from
available sources, including previous analysis conducted by CONSULTANT and CITY
regarding subsidence, liquefaction and settlement potential, to address those issues required
by the CEQA checklist, including: fault proximity, ground shaking, liquefaction, landslides, soil
erosion, expansive soils, and soil instability. Appropriate operational measures, design
measures or mitigation will be identified as appropriate. With respect to reservoir locations,
preliminary geotechnical information from CONSULTANT will be used to assess the potential
for impact.
Water Resources. The analysis will summarize the results of groundwater information
prepared and provided by CONSULTANT, and will characterize potential changes in
groundwater elevations associated with proposed groundwater use during emergency
outages, or for use in more extended periods such as in droughts. Secondary impacts to
existing pumpers in the basin, including potential drawdown effects, will be examined. The
analysis will be based upon general drawdown parameters established by CONSULTANT
applied to a radius area of effect. CONSULTANT shall also perform two test holes: one at El
Camino Park and one at the Roth site.
CONSULTANT’s hydrogeologist subconsultant will hire a drilling contractor to construct test
holes at the El Camino Park and Roth sites. The test holes will each-be six-inches in diameter
and drilled to a depth of 800 feet or until refusal is reached. During drilling, litho!ogic samples
from the boreholes will be collected and logged by a qualified geologist. After reaching final
depth, the boreholes will be geophysically logged (resistivity, spontaneous potential and
natural gamma). Upon completion of the test holes boreholes will be. backfilled with concrete
in accordance with State law.
It is assumed that each test hole drilling can take place on an 8-hour daylight basis and can
be completed in approximately one (1) week. It is also assumed that required permits for test
hole drilling will be limited to a well construction permit. Special permitting or environmental
review should not be required. The budget for this task includes permitting of the test hole
drilling with Santa Clara County Health Department and Santa Clara Valley Water District,
contractor services, hydrogeologic supervision and data collection, and preparation of brief
data transmittal to City staff.
Data from the test holes will be compiled, reviewed, and compared with available proximate
hydrogeologic data. The compiled data will be utilized to prepare a draft basis-of-design for
the new wells. This document will recommend an overall well design, an approach to
construction techniques, and discuss well construction logistical issues.
The City has hydrogeologic data for two other potential well sites, the Middlefield Road well
site and Eleanor Pardee Park. These data will be used to assess the viability of these sites as
new emergency water resources. This will then be used to identify appropriate mitigation
measures in the event project implementation results in drawdown effect due to the
geographic relationship between wells. Subconsultant shall identify appropriate mitigation
14 Janua~ 16,2006
measures in the event that impacts are identified. Additionally, impacts to surface water
associated with well facilities, including discharge of well start up water, will be examined.
Appropriate Iocational measures and permit requirements wil! be identified, as necessary.
Potential impacts to surface and groundwater associated with well locations will be examined
based upon existing available information. The preliminary reservoir layout will identify
necessary drainage infrastructure.
Water Quality. Subconsultant shall use existing studies conducted by the CITY and others to
address potential impacts to groundwater quality, and will discuss delivered water quality
within the context of available information provided by CONSUTLANT and CITY. The data
gathered when performing the two new test holes (described under Water Resources above)
will be used to supplement the existing groundwater quality data.
Biological Resources. This analysis will review potential biologically sensitive areas at facility
locations, and will identify potential constraints for reservoir and well siting, which may include
impacts to wetlands. In addition, federal, state and local policies with respect to sensitive
species will be summarized and evaluated. The proposed scope of work includes
reconnaissance level surveys to assess potential habitat conditions, and to identify the need
for sensitive species surveys. Subconsultant is available to provide protocol level surveys on a
time and materials basis, but such surveys are not included in this scope of work. Responses
to the environmental checklist will be provided as well as mitigation measures for potentially
significant impacts relative to biological resources. Mitigation measures will be identified as
appropriate to reduce impacts to a less than significant level.
Land Use/Recreation. This section will address potential conflicts to surrounding land uses,
including short-term construction related impacts and long-term land use conflicts. Analysis
will include review and identification of surrounding land uses and future land use plans
governing reservoir, pump station, and well sites, and assessment of potential land use
impacts. This analysis will include review of existing land use and zoning ordinance
designations, integration of nuisance impacts, such as noise, dust generation, and light and
glare discussions, and will reference appropriate measures to minimize impacts to the degree
feasible. Potential impacts to recreational facilities will also be assessed and disclosed,
including short-term construction related impacts associated with facility access and use.
Subconsultant shall examine potential land use compatibility issues, and potential conflict
between recreational uses and groundwater infrastructure. Appropriate mitigation measures
will be identified to reduce potential impacts to the degree feasible.
Cultural Resources. Subconsultant will hire William Self and Associates to conduct a Phase
I archival records search of proposed facility locations to identify known cultural or historical
resources. Analysis will also include a discussion of potential methodology to be used for the
evaluation of any resources which may be accidentally discovered during project construction;
and a discussion of methods of mitigating impacts to these resources.
Hazards and Hazardous Materials. Subconsultant shall use exiting databases and existing
studies conducted by CONSULTANT, CITY and others to identify potential hazardous
materials release sites within the vicinity of proposed project locations. The proposed scope
of work will rely on existing compiled information, and does not provide for file review. Known
hazardous materials sites will be identified to provide a site screening tool for future property
acquisitions if any hazardous material is identified, soil sampling and further assessments are
not part of the scope of this contract. Analysis will also discuss storage of treatment
chemicals at individual facility sites, and will identify appropriate design measures to reduce
potential impacts to a less than significant level.
Air Quality. Subconsultant shall examine emissions during construction based on EPA
emission factors, identify "sensitive receptors" (e.g., residences, retirement homes, schools),
15 Janua~ 16,2006
o
10.
11.
12.
13.
14.
and evaluate air pollutant emissions associated with long term operations from a regional and
local standpoint. Standard Best Management Practices (BMPs) established by Bay Area Air
Quality Management District (BAAQMD) for construction activities will be identified and
applied as appropriate.
Noise. Sensitive receptors such as residences and schools will be considered in evaluating
construction .and operating impacts associated with implementing well facilities. Twenty-four
(24)-hour drilling scenarios will be examined, including their impact to adjacent sensitive
receptors. Standard BMPs, including varying levels of onsite noise control, such as setbacks
or engineered sound walls, will be identified. Subconsultant shall utilize data collected from
other well operators in the Bay Area, including ACWD and Zone 7 Water Agency, to
characterize pump station, well, and reservoir construction and operations. The significance
of any potential noise impacts will be determined by comparing projected levels with
applicable City noise ordinance requirements, and appropriate mitigation measures, such as
enclosure and noise reduction mechanisms, will be identified.
Transportation/Traffic. Subconsultant shall analyze impacts to local roadways during the
construction of proposed facilities and will identify suitable mitigation measures, such as
providing advance notification and establishing detours. Available traffic data will be relied on
for the analysis, which will focus on major roadways within the vicinity of identified facilities.
Aesthetics. Subconsultant shall qualitatively describe the potential visibility of project
components and the need for mitigation features to minimize adverse effects. Subconsultant
shall take photographs at select points and prepare finished photographic figures for use in
the EIR that illustrate representative and impact-sensitive land uses. Enhancement
opportunities such as revegetation, architectural features, and screening will be identified.
The scope of work includes five aesthetic renderings: one each for up to four reservoir (pump
station) sites and one of a typical well site. The scope of work limits the comments for these
renderings to one (1) set per drawing. Additional renderings or rounds of edits can be
provided on a time and materials basis.
Cumulative Effects. CONSULTANT will provide to subconsultant analysis identifying the
cumulative drawdown effect of individual wells by examining drawdown at worst case
emergency scenarios based on existing studies. Additionally, this section will address the
potential for environmental impact from continuous groundwater pumping and other
groundwater operations (if any), and discuss their relationship to the reliability project.
Potential cumulative effects of the proposed project with other groundwater management
programs or operations will be examined.
Growth Inducement. Proposed facilities will improve CITY water supply reliability, rather
than generate a new water supply source. However, growth remains a sensitive issue within
the area, and a discussion of the project as it relates to potential growth inducement will be
necessary. Analysis will rely on the previous growth discussions provided in the Palo Alto
General Plan, and will describe the proposed project within the context of that analysis.
Alternatives. After review of the environmental constraints analysis, which shall address all
(up to eleven) of the alternative reservoir sites, up to four feasible alternatives shall be
selected by CITY and CONSULTANT for analysis in the EIR. The alternatives analysis portion
of the EIR will incorporate the Environmental Constraints Analysis (Task A2.5), and will
include discussion of alternatives to provide reliability to the CITY, such as interties and
desalination, as well as Iocational alternatives for the reservoir and well facilities. The analysis
will examine these alternatives with respect to their ability to meet the proposed project
objectives, their environmental impacts and mitigation requirements, and other appropriate
comparative information, such as implementation costs and feasibility. Subconsultant shall
discuss the relative environmental effects and trade-offs of the various alternatives identified.
16 Janua~ 16,2006
It is assumed in the project budget that CONSULTANT will provide order of magnitude
engineering/construction costs for the alternatives examined and statements regarding
feasibility.
15.Summary. Subconsultant shall prepare a summary of the project description, impact
analysis, and alternatives discussion to provide for public review.
16.Subconsultant shall prepare initial Administrative Draft EIR and provide copies to CITY and
CONSULTANT for review. Subconsultant shall meet with CITY and CONSULTANT to receive
and review its comments on the Administrative Draft EIR. Subconsultant will revise the EIR to
incorporate comments from CITY and CONSULTANT and will prepare a screencheck draft.
Subconsultant has budgeted up to 80 hours of technical staff time to respond to staff
comments and prepare the screencheck draft in strike/block format for review by the CITY
and CONSULTANT. This step provides an opportunity for focused review by CITY to ensure
that comments were appropriately addressed.
Deliverables:
1.Initial ADEIR (10 copies).
2.Screencheck draft of ADEIR (10 copies).
Task A4.6 Draft EIPJNotice of Completion. Under this task, subconsultant will prepare and circulate
75 copies of the Draft EIR, including submittal of 15 copies and the Notice of Completion (NOC) to
the State Clearinghouse. A Notice of Availability will be included identifying the Public Meeting date,
and subconsultant will assist in newspaper ad development and placement.
Deliverables:
1.Notice of Completion.
2.Notice of Availability/Newspaper.
3.Draft EIR Circulation (100).
Task A4.7 Draft EIR Recirculation. Under this task, subconsultant will prepare and circulate 75
copies amended versions of the Draft EIR. A Notice of Availability will be included identifying the
Public Meeting date, and subconsultant will assist in newspaper ad development and placement.
Deliverables:
1.Notice of AvailabilitylNewspaper.
2.Draft EIR Circulation (100).
Task A4.8 Draft EIR Public Hearings. Under this task, subconsultant will prepare appropriate
presentation materials (i.e., overhead transparencies) for presentation at the public meetings, and will
prepare summary presentations to the CITY Council, as determined necessary. The scope of work
includes ten (10) presentations during the public review period (five for the initial DEIR circulation, and
five for the DEIR recirculation): two (2) public workshops, two(2) at Parks and Recreation
Commission meetings, two (2) at the Architectural Review Board meetings, two (2) at Utility Advisory
Commission meetings, and two (2) before the CITY Council.
17 Janua~ 16,2006
Deliverables:
1.Public Hearing Presentation Materials.
Task A4.9 Response to Comment Addendum/Final EIR. Under this task, subconsultant will
prepare written responses to written and verbal comments received on the Draft EIR. Subconsultant
will attend two (2) meetings with CITY for public comment review and response strategies.
Subconsultant shall prepare an Administrative Response to Comments/Final EIR for review and
comment, and will prepare the final Response to Comments Addendum/Final EIR for public
distribution. The scope of work assumes 130 hours for the response to comment effort. Additional
effort may be required depending upon the level of comments received.
Deliverables:
1.Administrative Draft Response to Comments/FEIR (10 copies).
2.Circulate Response to CommentslFEIR (50 copies).
Task A4.10 Mitigation Monitoring and Reporting Program. Under this task, subconsultant will
prepare a Mitigation Monitoring and Reporting Prograrh (MMRP) identifying mitigation implementation
and tracking responsibilities. The MMRP will provide the CITY with a framework for implementing
future projects at individual facility sites, and will identify analysis envelopes, performance standards,
and required mitigation measures identified in the EIR analysis.
Deliverables:
1.Draft and Final MMRP.
Task A4.tl Certification Hearing and Materials. Under this task, subconsultant will prepare
materials for certification, including: Findings, Statement of Overriding Considerations, and Notice of
Determination. The scope of work assumes CITY staff or legal counsel wil! prepare appropriate
resolutions. Subconsultant shall present the findings of the EIR to CITY Council. Findings shall be
reviewed by the CITY’s legal counsel. Subconsultant will also prepare the draft and final Notice of
Determination to be filed with the State Clearinghouse following project approval.
Deliverables:
1.Administrative Draft and Final Findings (10 copies).
2.Administrative Draft and Final NOD (10 copies).
18 January 16, 2006
REVISED EXHIBIT M
EIR, Phase 1 Basic Improvement Project Reservoir Booster Station Improvements,
Distribution System Water Quality Enhancement, Existing Booster Station Improvements
and Future Reservoir and Pump Station and Land Acquisition - Project Schedule
PROJECTSCHEDULE
Assuming the CONSULTANT receives Contract Amendment by February 10, 2006 to
proceed with the EIR, the anticipated schedule for completion is as follows:
MILESTONE SCHEDULE
Original Council Award Date May 20, 2002
to proceed!NJckoff Meeting i July 17,Notice 2002
Basic Improvement Projects to support SFPUC Chloramine Conversion in Late 2003
Phase 1 35 percent design submittal
Phase 1 65 percent design submittal
Phase 1 90 percent design submittal
Phase I 100 percent design submittal
Contractor notice to proceed
Construction complete
Emergency Water Supply Project! CEQA
May 21, 2003
October 14, 2003
April 27, 2004
June 30, 2004
Februa~, 18, 2005
June 30, 2006
Submit Draft Em~’ironmental Constraints Analysis
Complete EIR Process (certified EIR).
New Reservoir and Pump Station Final Design Complete
New Reservoir and Pump Station Bid Advertise, Award, Consn’uction and
~tam!p Complete
Three New Wells Final Design Complete (including installing the casings)
Three New Wells Bid Advertise, Award, Construction, and Starmp Complete
Existing Wells Rehabilitation Design Complete (assuming inspection leads to
casing replacement, not repair)
Existing Well Rehabilitation Bid Advertise, Award, Construction and Starmp
Complete
November, 2004
November, 2006
February 2008
September 2009
February 2008
June 2009
October 2010
January 2012
t January 13, 2006
REVISED EXHIBIT N
SCOPE OF SERVICES
DUTIES OF THE CITY OF PALO ALTO
PHASE I DISTRIBUTION SYSTEM IMPROVEMENTS PROJECT
This exhibit describes the duties of the City and how City staff will support the consultant’s work on
the "Project" EIR and the construction management of basic improvement projects designed in Task
A 3, Exhibit A.
INTRODUCTION
In December 1999, the CITY completed the Water Wells, Regional Storage, and Distribution
System Study (1999 Study). The purpose of the 1999 Study was threefold:
o Analyze the water distribution system’s ability to supply the water demands of the City when
it is built-out according to the Comprehensive P.lan dated 1998 - 2010.
o Evaluate the City’s ability to meet water demands (maximum day plus fire flow) when the
SFPUC supply is shut down for eight hours. This is the water supply emergency defined by
the California Department of Health Services (DHS) in a letter to the City dated April 2, 1997.
¯Assess how the SFPUC’s planned conversion to chloramine disinfection will impact water
quality in the City’s water distribution system.
The 1999 study recommended a suite of capital improvements to correct system deficiencies
that were identified in the study.
The CITY shall have the responsibilities indicated below for each of the project tasks listed. If a
task is not listed, then no specific assistance is expected of the CITY by the CONSULTANT. The
project tasks are presented below in the order of their respective contract exhibits.
EXHIBIT A- PHASE I BASIC SERVICES
Task A1 - PROJECT MANAGEMENT AND ADMINISTRATION
Task A1.1 - Project Management. Under this task, CONSULTANT will prepare a Project
Management Plan, manage CONSULTANT’s team, and monitor project schedule and budget as
described herein.
CITY shall:
1.Review and provide comments and acceptance of the project management plan.
Task A1.2 - Project Meetings. Under this task, CONSULTANT will conduct preliminary and final
design phase project meetings as described herein. Project meetings to be held during the
construction phase are covered in Exhibit D.
CITY shall:
1.Determine which CITY staff are needed at the meetings and commit their time for the
meetings.
CMR124_06 Exh N Carollo Ph I Amend 3.doc 1 January 13, 2006
Review and provide any comments on the meeting summaries prepared by the
CONSULTANT. Compile, tabulate, and resolve any conflicting comments prior to transmitting
to CONSULTANT.
Task A2 - PLANNING CONSIDERATIONS
Task A2.1 - Budget-and Schedule Tracking. Under this task, CONSULTANT shall prepare and
maintain software tools for tracking the project schedule and budget.
CITY shall:
1.Review the project schedule and provide timely comments to the CONSULTANT.
Task A2.2 - Permit Assessment. Under this task, CONSULTANT shall identify the permits that are
necessary for completion of the design and construction phase services.
CITY shall:
Provide assistance in identifying and contacting CITY employees who may be involved in the
permitting process.
Task A2.3 - Stakeholder Involvement. Under this task, CONSULTANT shall assist the CITY with
public involvement efforts. The focus of this task will be to involve the public parties that may be
affected by the new reservoir portion of this project. Public involvement for the other portions of this
project described in Task A.3.1 is not included in this contract.
CITY shall:
Provide input and assist in developing the public review program. The program will consist of
a plan and schedule for selecting a preferred alternative, proceeding with design and planning
construction of a new reservoir at one of the alternate sites (construction by others).
Participate in one public involvement coordination meeting at the CITY’S offices to organize
the CITY’s efforts toward public review. The meeting will be attended by the CONSULTANT
and senior CITY officials involved in the public involvement process. It is assumed that the
CITY will provide a list of major and potentially affected stakeholders including Stanford
University, the public, and the Architectural Review Board.
Provide input in developing draft and final information packets and fact sheets for distribution.
Review the draft documents and provide the information needed such that the final
documents accurately represent the CITY’s plans.
Identify the CITY staff that will be part of the public involvement workshops and commit their
time for the workshops. Identify and reserve the facilities needed for the public workshops.
Present the resulting public review/opinion summary to the CITY Council for consideration
with the staff recommended reservoir site.
Identify the key CITY staff that will participate in the stakeholder meetings near the selected
new reservoir site. Identify and reserve the facilities needed for the meetings.
Review the information the CONSULTANT intends to post and/or is posting on the project
website. At the CONSULTANT’s request, provide supplemental information as needed for
posting.
Task A2.5 - Environmental Constraints Analysis. Under this task, CONSULTANT’s environmental
subconsultant shall review proposed well and reservoir site locations for environmental issue areas,
CMR124_06 Exh N Carollo Ph I Amend 3.doc 2 January 13, 2006
and prepare a constraints report identifying environmental issues at each well and reservoir site. This
analysis will consist of site reconnaissance, review of site conditions, review of appropriate
environmental databases (CNDBB), and identification of land uses. Subconsultant shall identify
environmental constraints at each site location and rank each of the sites with respect potential
environmental impact. Issue areas to be examined include: geology and soils, surface water
resources, groundwater resources, biological resources, culturallhistorical resources, land use,
aesthetics, traffic and circulation, and noise.
CITY shall:
Provide site access and background material as necessary to facilitate completing the
environmental constraints analysis. Identify and commit the time of the CITY staff that will be
involved in reviewing the project environmental documents. Review and comment on the draft
documents. Compile and tabulate the review comments and resolve any conflicting
comments before transmitting to CONSULTANT.
Task A3 - PRE-DESIGN, DESIGN, AND COST CRITERIA FOR THE CHLORAMINE
CONVERSION PROJECT
Task A3.1 Pre-Design. Under this task, CONSULTANT shall perform the preliminary design work to
develop the basis for the final design efforts.
CITY shall:
Provide the CONSULTANT and its subconsultants access to the various sites involved in this
project.
Provide assistance in identifying and contacting CITY employees who may be involved in the
permitting process.
Identify the CITY staff that need to be involved in reviewing and commenting on the draft
improvement plans (basis of design document). Prepare an invitation list for the preliminary
design review meeting consisting of representatives from operations and engineering.
Commit the time of the CITY staff members to assist in completing this work in a timely
manner. Compile and tabulate the review comments and resolve any conflicting comments
before transmitting to CONSULTANT.
Identify and commit the time of the CITY staff who should be involved in reviewing the project
environmental documents. Review and comment on an administrative draft Categorical
Exemption. Compile and tabulate the review comments and resolve any conflicting comments
before transmitting to CONSULTANT.
Task A3.2 - Final Design. Under this task, CONSULTANT shall prepare final design documents for
the Basic Improvement alternatives selected in Task A3.1, with the addition of pump replacement
(including replacing associated mechanical, electrical, and control system equipment) at Park and
Boronda pump stations.
CITY shall:
Identify the CITY staff that need to be involved in reviewing and commenting on the 35
percent complete, 65 percent complete, and 90 percent complete plans and specifications.
Commit the time of the CITY staff members to assist in completing this work in a timely
manner. Compile and tabulate the review comments and resolve any conflicting comments
before transmitting to CONSULTANT.
CMR124_06 Exh N Carello Ph I Amend 3.doc 3 January ! 3, 2006
Attend one (1) on-site pre-bid conference. Determine which CITY staff should attend the pre-
bid conference and commit their time.
3.Advertise the bid package to obtain bids from qualified contractors.
4.Sell and distribute plans, specifications, and addenda to bidding contractors.
Task A4 - ENVIRONMENTAL IMPACT REPORT
Task A4.1 Project Team Kickoff Meeting and Information Review. CONSULTANT’s
environmental subconsultant and CONSULTANT shall meet with CITY to review the following: 1 )
analysis approach and strategy; 2) public outreach and NOP circulation; 3) preliminary CEQA project
objectives and alternatives; 4) site specific construction/operational information developed by the
CITY and CONSULTANT.
CiTY shall:
Identify and commit the time of the CITY staff who should be involved in reviewing the project
CEQA process. Review and comment on the draft documents. Compile and tabulate the
review comments and resolve any conflicting comments before transmitting to
CONSULTANT.
Task A4,2 Notice of Preparation. Under this task, CONSULTANT’s environmental subconsultant
shall prepare and submit draft Notice of Preparation (NOP) and circulation list for review by CITY.
Subconsultant shall prepare a CEQA environmental checklist to support the NOP. If identified as
appropriate, Subconsultant shall use this mechanism to screen out those CEQA issues that do not
require additional analysis. Subconsultant shall assist in the coordination of scoping meeting dates
with staff. Following receipt of comments from CITY, subconsultant shall prepare and circulate NOP
to State Clearinghouse and circulation list.
CITY shall:
Review and comment on the draft environmental checklist, NOP, and circulation list
documents. Compile and tabulate the review comments and resolve any conflicting
comments before transmitting to CONSULTANT. Assist in developing scoping meeting dates.
Task A4.3 EIR Scoping Meeting and Agency Consultation. Under this task, CONSULTANT’s
environmental subconsultant shall develop scoping meeting materials to provide an overview of the
project for stakeholder and interested public. This presentation will incorporate previous efforts under
Task A4.5. Following the scoping meeting presentation, subconsultant shall prepare a scoping
meeting memo identifying key issues and the need for any adjustments to project approach. Agency
coordination will be focused on local agencies that could be affected by the project, such as other
pumpers. One (1) public scoping meeting and three (3) agency meetings are assumed for budgetary
purposes. Additional outreach tasks, such as preparation of an article for City of Palo Alto newsletter,
or project brochures can be developed with the project team if necessary, but have not been included
in this scope of work. CONSULTANT and environmental subconsultant shall attend both scoping and
agency meetings to provide technical assistance.
CiTY shall:
Review and comment on the draft scoping meeting materials. Identify stakeholders who
should be invited to the meeting. Assist in making the invitations.
CMR124_06 Exh N Carollo Ph I Amend &dec 4 January 13, 2006
Task A4.4 CEQA Project Description. Under this task, CONSULTANT’s environmental
subconsultant shall develop the CEQA project description, incorporating information developed by
CONSULTANT. Information for the proposed well site locations and rehabilitations will include:
CEQA project objectives, list of required project actions by other agencies, identification of operational
and maintenance scenarios, well locations, typical well site layout, typical construction scenarios,
including 24-hour drilling and operational scenarios for the well sites. Information to complete the
project description for reservoirs will include: reservoir site layout, identification of operational and
maintenance scenarios, earthwork estimates, pump station plan/profile, typical construction scenarios
and construction trip estimates. Well site details that will need to be identified include enclosure
description, ancillary facility description, typical connection piping, chemical storage,
deliveries/maintenance, fencing/lighting, and other site details. Subconsultant shall work closely with
the CITY and CONSULTANT to develop a project description that provides an appropriate level of
detail, as well as a flexible design envelope that will allow for onsite conditions at individual well and
reservoir sites. CONSULTANT shall provide information for and review of project description
developed by subconsultant.
CITY shall:
Identify and commit the time of the CITY staff who should be involved in developing the
project description. Review and comment on the draft documents. Compile and tabulate the
review comments and resolve any conflicting comments before transmitting to
CONSULTANT.
Task A4.5 Administrative Draft EIR. Under this task, CONSULTANT’s environmental subconsultant
shall prepare Administrative Draft EIR (ADEIR) to include sections and issues identified as potentially
significant and requiring further analysis during the preparation of the Environmental Checklist.
CONSULTANT will provide information as stated and will provide review of the ADEIR.
CITY shall:
Identify and commit the time of the CITY staff who should be involved in reviewing the ADEIR.
Review and comment on the draft documents. Compile and tabulate the review comments
and resolve any conflicting comments before transmitting to CONSULTANT.
Task A4.6 Draft EIPJNotice of Completion. Under this task, CONSULTANT’s environmental
subconsultant will prepare and circulate 100 copies of the Draft EI R, including submittal of 15 copies
and the Notice of Completion (NOC) to the State Clearinghouse. A Notice of Availability will be
included identifying the Public Meeting date, and subconsultant will assist in newspaper ad
development and placement.
Deliverables:
1.Notice of Completion.
2.Notice of Availability/Newspaper.
3.Draft EIR Circulation (100).
CITY shall:
1. Identify and commit the time of the CITY staff who should be involved in reviewing the
newspaper ad development and placement. Review and comment on the draft documents. Compile
CMR124_06 Exh N Carolto Ph I Amend 3.doc 5 January 13, 2006
and tabulate the City review comments and resolve any conflicting comments before transmitting to
CONSULTANT.
Task A4.7 Draft EIR Public Hearing. Under this task, subconsultant will prepare appropriate
presentation materials (i.e., overhead transparencies) for presentation at the public meeting, and will
prepare summary presentations to the CITY Council, as determined necessary. The scope of work
includes three (3) Presentations during the public review period: one (1) at a public workshop, one (1)
at UAC (Utility Advisory Commission) and one (1) before the CITY Council.
CITY shall:
Identify and commit the time of the CITY staff who should be involved in the public hearings.
Schedule and reserve facilities to hold the meetings as appropriate.
Task A4.8 Response to Comment Addendum/Final EIR. Under this task, subconsultant will
prepare written responses to written and verbal comments received on the Draft EIR. Subconsultant
will attend two (2) meetings with staff for public comment review and response strategies.
Subconsultant shall prepare an Administrative Response to Comments/Final EIR for review and
comment, and will prepare the final Response to Comments Addendum/Final EIR for public
distribution. The scope of work assumes 130 hours foi~ the response to comment effort. Additional
effort may be required depending upon the level of comments received.
CITY shall:
Identify and commit the time of the CITY staff who will be involved in reviewing the
Administrative Response to Comments/Final EIR. Review and comment on the draft
documents. Compile and tabulate the review comments and resolve any conflicting
comments before transmitting to CONSULTANT.
Task A4.9 Mitigation Monitoring and Reporting Program. Under this task, subconsultant will
prepare a Mitigation Monitoring and Reporting Program (MMRP) identifying mitigation implementation
and tracking responsibilities. The MMRP will provide the CONSULTANT and CITY with a framework
for implementing future projects at individual facility sites, and will identify analysis envelopes,
performance standards, and required mitigation measures identified in the EIR analysis.
CITY shall:
Identify and commit the time of the CITY staff who should be involved in reviewing the MMRP.
Review and comment on the draft documents. Compile and tabulate the review comments
and resolve any conflicting comments before transmitting to CONSULTANT.
Task A4.10 Certification Hearing and Materials. Under this task, subconsultant will prepare
materials for certification, including: Findings, Statement of Overriding Considerations, and Notice of
Determination. The scope of work assumes CITY staff or legal counsel will prepare appropriate
resolutions. Subconsultant shall present the findings of the EIR to CITY Council. The CITY’s legal
counsel shall review findings. Subconsultant will also prepare the draft and final Notice of
Determination to be filed with the State Clearinghouse following project approval.
CITY shall:
Identify and commit the time of the CITY staff (including the City Attorney’s Office) who should
be involved in reviewing the Findings, Statement of Overriding Considerations, and Notice of
Determination. Review and comment on the draft documents. Compile and tabulate the
review comments and resolve any conflicting comments before transmitting to
CONSULTANT.
CMR124_06 Exh N Carollo Ph I Amend 3.doc 6 January 13, 2006
EXHIBIT D - CONSTRUCTION SUPPORT SERVICES - BASIC IMPROVEMENTS TO
SUPPORT SFPUC CHLORAMINE CONVERSION PROJECTS
I - OFFICE SERVICES
Task DI.0 General Administration
CITY shall:
D1.2 Review the monthly progress reports and provide comments as needed.
Task D2.0 Conformed Drawings and Specifications
CITY shall:
D2.1 Distribute the conformed drawings to various CITY staff as appropriate.
Task D3.0 Award Contract
CITY shall:
D3.!Issue the Notice to Award, execute the construction agreement with the successful
contractor, and issue a Notice to Proceed.
Task D4.0 Attendance at Meetings
CITY shall:
D4.1 Attend Preconstruction Conference. Identify the CITY staff that should attend the
preconstruction conference and commit their time. Identify and reserve the facilities needed
for the conference.
D4.2 Attend Regularly Scheduled Meetings. Identify the CITY staff that should attend the
regularly scheduled meetings and commit their time. During construction site visits to attend
the weekly meetings, the CONSULTANT Project Manager shall walk the job site with the
CITY representative(s) to observe the construction progress and discuss relevant
construction issues.
Task DS.0 Engineering Review Services
CITY shall:
D5.4 Change Orders. Review change order requests. Assist the CONSULTANT Project
Manager in processing change orders with the CITY,
CMR124_06 Exh N Caro!lo Ph I Amend 3.doc 7 January 13, 2006
I! - FIELD SERVICES
Task D9.0 Field Inspection
CITY shall:
Perform periodic field inspection for the duration of the construction project.
D9.1 Field Inspection. Assist the CONSULTANT Construction Manager with monitoring the
Contractor’s work for compliance with the contract documents.
D9.5 Inspection Reports. Review the Daily Inspection Reports and Weekly Inspection Reports.
The CONSULTANT Construction Manager shall review the weekly reports prior to
distribution to the CITY.
III - STARTUP
Task D12.0 Startup Assistance
CITY shall:
D12.1 Testing and Startup Services, Oversee the testing and startup services, and coordinate
any the schedules of any CITY staff who should be present for the specified vendor
training.
CMR124_06 Exh N Carollo Ph I Amend 3.doc 8 January 13, 2006
CMR:124:06 Attachment D
improvements
FORMERLY 0204
PROJECT DESCRIPTION
Pursuant to a consultant’s recommendations concerning the City’s Water Well Regional Storage and Distribution Sys-
tem, this project will rehabilitate the City’s well including the removal of the existing well equipment from their well
casings. The well casings will be inspected for defects and repaired, if possible. If the casings can not be repaired, new
wells may be drilled on the existing well sites. The removed wel! equipment will be inspected and repaired if possible.
The well pump, motor, and controls may need to be replaced depending on the condition of the removed equipment and
availability of parts for repairs.
By rehabilitating the existing City wells, a reliable standby emergency water supply will be provided. During emer-
gency conditions, these wells can provide average daily demand to Pressure Areas 1 and 2 when supplemented with the
three recommended new wells and the water stored at the Mayfield Reservoir. The Hale, Rinconada, Peers Park, and
Eernando Wells will be rehabilitated in Pressure Area 1. The Matadero Well will be rehabilitated in Pressure Area 2.
The well rehabilitation process at each well site will include clearing vegetation, particularly tree branches to allow
removal of well pumps; removing well pumps to observe the condition of the well casing; repairing the existing casing
or installing a new one and destroying the unsalvageable; and installing new pump, controls, chemical systems,
upgraded electrical service, architectural/landscapin~sound proofing treatment, and other improvements. New standby
power facilities will be installed at each well site, so that ~ound water will be available during power outages. Acces-
sories include instrumentation and controls, piping, and valves.
PROJECT JUSTIFICATION
This project is needed to meet an eight hour minimum emergency demand, as recommended by the California Depart-
ment of Health Services (DHS). As defined by the DHS, an emergency is the shutdown of the City ofPalo Alto’s water
source - the San Francisco Public Utilities Commission’s aqueduct system.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR AMOUNT
PY Budget $950,000
2002-03
2003-04 $2,210,000
2004-05
2005-06 $14,847
2006-07
COMPONENTS
Well construction and project administration.
Environmental Impact Report and Environmental Constraints Analysis
Sources of Funding: Water Fund
2002-03 Budget City of Palo Alto 1
COiqdt’~L!@O
lP
IMPACT AND SUPPORT ANALYSIS
Enviromnental:
Design Elements:
Operating:
Telecommunications:
An environmental assessment and Public outreach will be required.
Consultant will be required during the desig-n and construction phases. Funding for con-
tract project administration and construction will be appropriated in 2003-04. One consult-
ant will be selected for both design and construction administration.
Rehabilitation of existing wells reduces City operations maintenance.
Wells will be equipped with instrumentation and controls, which will allow communica-
tion with the City’s existing Supervisory Control and Data Acquisition (SCADA) system.
COMPREHENSIVE PLAN
This project furthers Policy N-19 and Progam N-22 of the Comprehensive Plan.
2 Ci& of Palo Alto 2002-03 Budget
FORMERLY 0205
PROJECT DESCRIPTION
Pursuant to a consultant’s recommendations concerning the City’s Water Well Regional Storage and Distribution Sys-
tem, this project will construct a new water reservoir and pump station for Pressure Areas 1 and 3 at E1 Camino Park or
at another suitable location nearby. Of the seven potential reservoir sites that were studied by the consultant, E1 Camino
Park was identified as the most feasible. The proposed E1 Camino Park Reservoir wilI be capable of holding 2.43 mil-
lion gallons of water, with dimensions of approximately 130 feet square by 20 feet deep. The proposed pump station at
this site will contain two pumps capable of delivering a water capacity, of 2,300 gallons per minute (gpm) into Pressure
Area 1 and three pumps capable of delivering a water capacity of 5,400 gpm into Pressure Area 3. The standby power
facility will be capable of simultaneously powering a Pressure Area 1 pump, two Pressure Area 3 pumps, the larger
existing Lytton Station pump, and the proposed E1 Camino Park Well pump. Accessories include instrumentation and
controls, building, ventilation, piping, and valves.
PRO~CT JUSTIFICATION
This project is needed to meet an eight hour minimum emergency demand, as recommended by the california Depart-
ment of Health Services (DHS). As defined by the DHS, an emergency is the shutdown of the City ofPalo Alto’s water
source - the San Francisco Public Utilities Commission (SFPUC) aqueduct system.
E1 Camino Park Reservoir will provide the City with a means to feed Pressure Areas 1 and 3 with stored water. Cur-
rently, Pressure Area 1 is provided with stored water from the Mayfield Reservoir, and there are no storage facilities
dedicated to Pressure Area 3. During an emergency, stored water will be provided to both Pressure Areas 1 and 3
through the proposed new pump station. During normal operations, stored water will be used to meet fire demands and
peak operational demands. The buried reservoir will be constructed below the E1 Camino Park soccer or baseball field
(exact location of this reservoir and pump station will be determined during the project planning phase) and the pump
station will be located adjacent to the existing Lyq:ton Pump Station. A standby, power facility will serve both the new
and existing pump stations.
2002-03 Bzdget Cio, qf Palo Alto 3
continued
lP
FUTURE FINANCIALREQUIREMENTS
FISCAL YEAR
PY Budget
2002-03
2003-04
AMOUNT
$1,700,000
$3,900,000
2004-05
2005-06
2006-07
($580,353)
$31_.165
COMPONENTS
Project construction, inspection, management, and administration.
BAO #4851: Transfer $433,325 to WS-01010, $92,561 to WS-01011 and
$44,467 to WS-01012
Environmental Impact Report and Environmental Constraints Analysis
Sources of Funding: Water Fund
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
An environmental assessment and Public outreach will be required.
Consultant will be required during the design and construction phases. Funding for con-
tract project administration and construction will be appropriated in 2003-04. One consult-
ant will be selected for both design and construction administration. May be subject to
ARB review. CIP Design Consultant can assist.
Daily operations maintenance will be increased.
This reservoir and pump station will be equipped with instrumentation and controls, which
will allow communication with the City’s existing Supervisory Control and Data Acquisi-
tion (SCADA) system.
COMPREHENSIVE PLA_N
This project furthers Policy N-I 9 of the Comprehensive Plan.
4 City’ of Palo Alto 2002-03 Bzdget
~Tmproveme~ts
FORMERLY (0206)
PROJECT DESCRIPTION
Pursuant to a consultant’s recommendations concerning the City’s Water Well Regional Storage and Distribution Sys-
tem, this project will provide funding for the desig-n and construction of a new Well at E1 Camino Park. This well will
be classified as standby water source for meeting the City’s water demand requirements. The E1 Camino Park Well will
provide the City, with an alternative source of water for meeting emergency demands in Pressure Area 3 during pro-
tracted emergency operations. When the San Francisco Public Utilities Commission (SFPUC) aqueducts are out of
operation and water stored in reservoirs has been depleted, this well will still be capable of providing a source of emer-
gency water to Pressure Area 3. The single well will be caPaNe of meeting about 140 percent of the average daily
demands within Pressure Area 3 and can be utilized to refill a new reservoir currently planned for Pressure Areas 1 and
3 in E1 Camino Park. The well will be located near the L3Cton Pump Station.
PROJECT JUSTIFICATION
This project is needed to meet an eight hour minimum emergency; demand, as recommended by the California Depart-
ment of Health Services (DHS). As defined by the DHS, an emergency is defined as the shutdown of the City., of Palo
Alto’s water source - the San Francisco Public Utilities Commission aqueduct system. Forty, sites were visited by a
hydrogeologist to assess the feasibility of well construction. The proximate land use was documented as well as site
requirements for construction space, water supply, and water disposal. Based on the site visits, E1 Camino Park was
determined to be the best solution for providing emergency supply to Pressure Area 3. The E1 Camino Park Well will be
developed to deliver a water capacity of 1,000 grams per minute into Pressure Area 3. Accessories include instrumen-
tation and controls, piping, and valves.
FUTURE FINANCIAL REQUIREMENTS
FISCAL "~’~ ~ ~, = ....AMOUNT
PY Budget $280,000
2002-03
200~-04
2004-05
2005-06
2006-07
$650.000
$6,I60
COgi{PONENTS
Well project construction, inspection, project management, and project adminis-
tration.
Environmental Impact Report and Environmental Constraints Analysis
Sources of Funding: Water Fund
2002-03 Budget City of Palo Alto 5
continued
ClP
IMPACT AND SUPPORT ANALYr "’SIS
Environmental:
Design Elements:
Operating:
Telecommunications:
An enviromnenta! assessment and Public outreach will be required.
Consultant will be required during the design and construction phases. Funding for con-
sultant construction administration and construction will be appropriated in 2003-04. One
consultant will be selected for both design and construction administration. Land acquisi-
tion costs are not included in the current consultant construction estimates. May be subject
to ARB review. CIP Design Consultant can assist.
Daily operations maintenance will be increased and system reliability will be improved.
This reservoir and pump station will be equipped with instrumentation and controls, which
will allow communication with the City’s existing Super’visory Control and Data Acquisi-
tion system.
COMPREHENSIVE PLAN
This project furthers Policy N-19 and Prom’am~ N-99__ of the Comprehensive Plan.
6 City of Palo Alto 2002-03 Budget
FORMERLY (0207)
PROJECT DESCRIPTION
Pursuant to a consultant’s recommendations concerning the City’s Water Well Regional Storage and Distribution Sys-
tem, this project will establish a new well site to provide the City with additional well capacity in Pressure Area 1. Of
the fort? potential well sites that were studied by the consultant, the Middlefield well site was identified as the most fea-
sible. The proximate land use was documented as well as site requirements for construction space, water supply, and
water disposal. The new well will be located at a site that has served as a pound water supply facility, in the past. Two
abandoned wells are currently located on the site.
The existing well capacity (assuming existing wells are rehabilitated), can only meet about 40 percent of the maximum
day demand and needed water flows to fight fires in Pressure Area 1 if the San Francisco Public Utility Commission
(SFPUC) aqueducts are out of operations. This new well project will include a new standby power generator. Accesso-
ries include instrumentation and controls, piping, and valves.
NPROJECT JUSTIFICATIOn,
This project is needed to meet an eight hour minimum emergency demand, as recommended by the California Depart-
ment of Health Services (DHS). As defined by the DHS, an emergency is the shutdown of the City of Palo Alto’s water
source, the SFPUC aqueduct system.
The recommended new Middlefield, Eleanor Park, and E1 Camino Park Wells, in conjunction with the rehabilitated
existing wells, will be capable of delivering 100 percent of average daily demand to Pressure Areas 1 and 2 (Pressure
Area 2 will also be served via the Mayfield Reservoir). The new and rehabilitated wells will be the only means of serv-
ing these pressure areas during a protracted emergency when the stored water in reservoirs is depleted. The Middlefield
Well will be developed to deliver 1,000 gallons per minute (gpm) into Pressure Area 1.
FUTURE FINANCIAL REQUIREMENTS
~ ,,.,,..,:~ L YEAR
PY Budget
2002-03
2003-04
2004-05
2005-06
2006-07
$650,000
$4,382
Project construction, inspection, project management, and project administra-
tion.
Environmental Impact Report and Environmental Constraints Analysis
Sources of Funding: Water Fund
2002-03 Budget Cio; of Palo Alto 7
continued
ClP
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
An environmental assessment and public outreach will be required.
Consultant will be required during the design and construction phases. Funding for con-
sultant construction administration and construction will be appropriated in FY 2003-04.
One consultant will be selected for both design and construction administration. May be
subject to ARB review. CIP Design consultant can assist.
Increased operations maintenance and improved emergency supply capacity with the addi-
tion of this new facility.
These improvements will include the installation of instrumentation and controls, which
will allow communication with the City’s existing Supervisory Control and Data Acquisi-
tion (SCADA) system.
COMPREHENSIVE PLAN
This project furthers Policy,’ N-19 and Progam N-22 of the Comprehensive Plan.
8 City of Palo Alto 2002-03 Budget
improvements
FORMERLY (0208)
PROJECT DESCRIPTION
Pursuant to a consultant’s recommendations concerning the City’s Water Well Regional Storage and Distribution Sys-
tem, this project will establish a new well site. The Eleanor Pardee Park Well will provide the City with additional well
capacity in Pressure Area 1. The City ofPalo Alto’s existing well capacity (assuming all existing wells are rehabilitated)
can only meet about 40 percent of the maximum day demand and needed fire suppression flows in Pressure Area 1 if the
San Francisco Public Utilities Commission (SFPUC) aqueducts are out of operation. Three new wells in Pressure Area
1, including Eleanor Well, Park Well, and a new reservoir will be required to completely meet the emergency demands
that m~’ be placed on the system. The new wells, in conjunction with the rehabilitated existing wells will be capable of
delivering 100 percent of average daily demand to Pressure ~.reas 1 and 2 (Pressure Area 2 will also be served via the
Mayfield Reservoir). Accessories will include instrumentation and controls, piping, and valves. This project will also
include a new standby power generator.
Forty, sites were visited by a hydrogeologist to assess the feasibility of well construction. The proximate land use was
documented as well as site requirements for construction space, water supply, and water disposal. Based on the site vis-
its, Eleanor Pardee park site was deemed as the most feasible. The well will be located in an undeveloped area in the
northwest corner of Eleanor Park.
PROJECT JUSTIFICATION
This project is needed to meet an eight hour minimum emergency demand, as recommended by the California Depart-
ment of Health Services (DHS). As defined by the DHS, an emergency is the shutdown of the City of Palo Alto’s water
source - the SFPUC aqueduct system. The new and rehabilitated wells will be the only means of serving these pressure
areas during a protracted emergency when the stored water in the reservoirs is depleted.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR I AMOUNT
PY Budget $280,000
2002-03
2003-04
2004-05
2005-06
2006-07
$650,000
$4,382
COMPONENTS
Project construction, inspection, project management, and project administra-
tion.
Environmental Impact Report and Environmental Constraints Analysis
Sources of Funding: Water Fund
2002-03 Budget City of Palo Alto 9
continued
ClP
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
An envirom-nental assessment and public outreach will be required.
Consultant will be required during the design and construction phases, Funding for con-
sultant construction administration and construction will be appropriated in FY 2003-04.
One consultant will be selected for both design and construction administration. May be
subject to ARB review. CIP Design consultant can assist,
Increased operations maintenance and improved emergency supply capacity with the addi-
tion of this new facility,
These improvements will be equipped with instrumentation and controls, which will allow
communication with the City’s existing Supervisory Control and Data Acquisition
(SCADA) system. ,-
COMPREHENSIVE PLAN
This project furthers Policy N-19 and Pro~am N-22 of the Comprehensive Plan.
10 City of Palo Alto 2002-03 Bzclget
(FORMERLY PROJECT #0404)
PROJECT DESCRIPTION
This project is necessa~, pursuant to a consultant’s recommendations concerning the City’s Water Well Regional Stor-
age and Distribution System. This project will install three centrifugal pumps at the Mayfield Pump Station to deliver
a higher water capacity to Pressure Area 2. A new discharge pipeline from the pump station will be connected to an
existing 30-inch Pressure Area 2 pipeline on the Mayfield Reservoir site. Standby power facilities will be provided for
this facility and will be sized to also power the existing Mayfield pump station that is used to boost pressure in Pressure
Area 1. Accessories include instrumentation and controls, building, ventilation, piping, and valves.
PROJECT ,I:USTIFICATION
The project is needed to meet an eight hour minimum emergency demand, as recommended by the California Depart-
ment of Health Services (DHS). As defined by the DHS an emergency is the shutdown of the City of Palo Alto’s water
source - the San Francisco Public Utilities Commission (SFPUC) aqueduct system.
The Mayfield Pressure Area 2 Pump Station will provide the City with a means to feed Pressure Area 2 with ware{
stored in the existing Mayfield Reservoir. Pressure Area 2 is primarily fed with water from the SFPUC aqueduct at the
Arastradero and Page Mill turnouts. During an emergency, stored water from higher pressure areas can feed Pressure
Area 2, but is insufficient in volume and pressure to meet either maximum day" demands or water flows to fight fires
throughout Pressure Area 2. The Mayfield Pressure Area 2 Pump Station is needed to meet the majority of Pressure
Area 2 demand when the SFPUC aqueducts are out of service.
PROJECT STATUS
This is a continuing project that will be part of the Phase III Water Study Design contract.
continued
IP
FUTURE FINANCIAL REQUIREMENTS
" "~’~" YEARrlo .....L AMOUNT
2003-04 $545,000
2004-05
2005-06
2006-07
2007-08
$1,308,064
COMPONENTS
Consultant selection, project design, punic outreach, project siting, engineering,
records research, plan CAD drafting, financial asset management, distribution
system model updates, distribution map updates, GIS database updates, minor
order preparation for Operations section records, and as-built plan preparation
Project construction, inspection, project management, and project administra-
tion. Increased by $8,064 for Environmental Impact Report and Environmental
Constraints Analysis.
Sources of Funding: Water Fund
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
An environmental assessment may be required.
Consultant will be required during the design and construction phases. Funding for con-
sultant construction administration and construction will be appropriated in FY 2005-06.
One consultant will be selected for both design and construction administration.
Increased operations maintenance to the existing Mayfield Reservoir system and
improved system reliability..
These improvements will include the installation of instrumentation and controls, which
will allow communication with our existing Supervisory Control and Data Acquisition
(SCADA) system.
COMPREt-IENSIVE PLAN
This project furthers Policy N-19 of the Comprehensive Plan.
Managing Department: Utilities
12 670, q/’Pa/o Aim 2003-05
CMR:124:06 Attachment D
FORMERLY 0204
PROJECT DESCRIPTION
Pursuant to a consultant’s recommendations concerning the City’s Water Well Regional Storage and Distribution Sys-
tem, this project wil! rehabilitate the City’s well including the removal of the existing well equipment from their weI1
casings. The well casings will be inspected for defects and repaired, if possible. If the casings can not be repaired, new
wells may be drilled on the existing well sites. The removed well equipment will be inspected and repaired if possible.
The well pump, motor, and controls may need to be replaced depending on the condition of the removed equipment and
availability of parts for repairs.
By rehabilitating the existing City wells, a reliable standby emergency water supply will be provided. During emer-
gency conditions, these wells can provide average daily demand to Pressure Areas 1 and 2 when supplemented with the
three recommended new wells and the water stored at the Mayfield Reservoir. The Hale, Rinconadm Peers Park.. and
Fernando Wells will be rehabilitated in Pressure Area 1. The Matadero Well will be rehabilitated in Pressure Area 2.
The well rehabilitation process at each well site will include clearing vegetation, particularly tree branches to allow:
removal of well pumps; removing well pumps to observe the condition of the well casing; repairing the existing casing
or installing a new one and destroying the unsalvageable; and installing new pump, controls, chemical systems,
upgraded electrical service, architectural/landscapinfsound proofing treatment, and other improvements. New standby
power facilities will be installed at each well site, so that ground water will be available during power outages. Acces-
sories include instrumentation and controls, piping, and valves.
PROJECT 3-USTIFICATION
This project is needed to meet an eight hour minimum emergency demand, as recommended by the California Depart-
ment of Health Services (DHS). As defined by the DHS, an emergency is the shutdown of the City ofPalo Alto’s water
source - the San Francisco Public Utilities Commission’s aqueduct system.
FUTURE FIN.&NCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2002-03
2003-04
2004-05
2005-06
2006-07
AMOUNT
$950,000
$2,210,000
$14,847
Sources of Funding: Water Fund
COMPONENTS
Well construction and project administration.
Environmental Impact Report and Environmental Constraints Analysis
2002-03 Bzdget City of Palo Alto 1
conb~nued
IP
IMPACT :-LND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
An environmental assessment and Public outreach will be required.
Consultant will be required during the design and construction phases. Funding for con-
tract project administration and construction will be appropriated in 2003-04. One consult-
ant will be selected for both design and construction administration.
Rehabilitation of existing wells reduces City operations maintenance.
Wells will be equipped with instrumentation and controls, which will allow communica-
tion with the City’s existing Supervisory Control and Data Acquisition (SCADA) system.
COMPREttENSIVE PLAN
This project furthers Policy N-19 and Progam N-22 of the Comprehensive Plan.
2 City of Palo Alto 2002-03 Budget
FORMERLY 0205
PROJECT DESCRIPTION
Pursuant to a consultant’s recommendations concerning the City’s Water Well Regional Storage and Distribution Sys-
tem, this project will construct a new water reservoir and pump station for Pressure Areas 1 and 3 at E1 Camino Park or
at another suitable location nearby. Of the seven potential reservoir sites that were studied by the consultant, E1 Camino
Park was identified as the most feasible. The proposed E1 Camino Park Reservoir will be capable of holding 2.43 mil-
lion gallons of water, with dimensions of approximately 130 feet square by 20 feet deep. The proposed pump station at
this site will contain two pumps capable of delivering a water capacity of 2,300 gallons per minute (gpm) into Pressure
Area 1 and three pumps capable of delivering a water capacity of 5,400 gpm into Pressure Area 3. The standby power
facility will be capable of simultaneously powering a Pressure Area 1 pump, two Pressure Area 3 pumps, the larger
existing Lytton Station pump, and the proposed E1 Camino Park Well pump. Accessories include instrumentation and
controls, building, ventilation, piping, and valves.
PROJECT JUSTIFICATION
This project is needed to meet an eight hour minimum emergency demand, as recommended by the california Depart-
ment of Health Services (DHS). As defined by the DHS, an emergency is the shutdown of the City ofPalo Alto’s water
source - the San Francisco Public Utilities Commission (SFPUC) aqueduct system.
E1 Camino Park Reservoir will provide the City with a means to feed Pressure Areas 1 and 3 with stored water. Cur-
rently, Pressure Area 1 is provided with stored water from the Mayfield Reservoir, and there are no storage facilities
dedicated to Pressure Area 3. During an emergency, stored water will be provided to-both Pressure Areas 1 and 3
through the proposed new pump station. During normal operations, stored water will be used to meet fire demands and
peak operational demands. The buried reservoir will be constructed below the E1 Camino Park soccer or baseball field
(exact location of this reservoir and pump station will be determined during the project planning phase) and the pump
station will be located adjacent to the existing LyTton Pump Station. A standby power facility will serve both the new
and existing pump stations.
2002-03 Bzdget City of Palo Alto 3
continued
CIP
FUTURE FINANCIAL REQUIRE, IENTS
FISCAL YEAR
PY Budget
2002-03
.00~-04
2004-05
2005-06
2006-07
AMOUNT
$1,700,000
$3,900,000
($580,;53)
$312,165
COMPONENTS
Project construction, inspection, management, and administration.
BAO #4851: Transfer $433,325 to WS-01010, $92,561 to WS-01011 and
$44,467 to WS-01012
Environmental Impact Report and Environmental Constraints Analysis
Sources of Funding: Water Fund
IMPACT AND SUPPORT ANALYSIS
Enviromnental:
Design Elements:
Operating:
Telecommunications:
An environmental assessment and Public outreach will be required.
Consultant will be required during the design and construction phases. Funding for con-
tract project administration and construction will be appropriated in 2003-04. One consult-
ant wil! be selected for both design and construction administration. May be subject to
ARB review. CIP Design Consultant can assist.
Daily operations maintenance will be increased.
This reservoir and pump station wil! be equipped with instrumentation and controls, which
will allow communication with the City’s existing Supervisory Control and Data Acquisi-
tion (SCADA) system.
COMPREHENSIVE PLA_N
This project furthers Policy N-19 of the Comprehensive Plan.
4 City of Palo Alto 2002-03 Budget
FORMERLY (0206)
PROJECT DESCRIPTION
Pursuant to a consultant’s recommendations concerning the City’s Water Well Regional Storage and Distribution Sys-
tem, this project will provide funding for the desi~ and construction of a new Well at E1 Camino Park. This well will
be classified as standby water source for meeting the City’s water demand requirements. The E1 Camino Park Well will
provide the City with an alternative source of water for meeting emergency demands in Pressure Area 3 during pro-
tracted emergency operations. When the San Francisco Public Utilities Commission (SFPUC) aqueducts are out of
operation and water stored in reservoirs has been depleted, this well will still be capable of providing a source of emer-
gency water to Pressure Area 3. The single well wil! be capable of meeting about 140 percent of the average daily
demands within Pressure Area 3 and can be utilized to refill a new reservoir currently planned for Pressure Areas 1 and
3 in E1 Camino Park. The well will be located near the L3cton Pump Station.
PROJECT JUSTIFICATION
This project is needed to meet an eight hour minimum emergency demand, as recommended by the California Depart-
ment of Health Services (DHS). As defined by the DHS, an emergency is defined as the shutdown of the City of Palo
Alto’s water source - the San Francisco Public Utilities Commission aqueduct system. Fort5, sites were visited by a
hydrogeologist to assess the feasibility of well construction. The proximate land use was documented as wel! as site
requirements for construction space, water supply, and water disposal. Based on the site visits, E1 Camino Park was
determined to be the best solution for providing emergency supply to Pressure Area 3. The El Camino Park Well will be
developed to deliver a water capacity of 1,000 grams per minute into Pressure Area 3. Accessories include instrumen-
tation and controls, piping, and valves.
FUTURE FIN~N-CIAL REQUIREIVIENTS
FISCAL YEAR
PY Budget
2002-03
.00~-04
2004-05
2005-06
2006-07
AMOUNT
$280,000
$650,000
$6,160
COMPONENTS
Well project construction, inspection, project management, and project adminis-
tration.
Environmental Impact Report and Environmental Constraints Analysis
Sources of Funding: Water Fund
2002-03 Bzwlget CiO, of Palo Alto 5
continued
lP
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
An environmental assessment and Public outreach will be required.
Consultant will be required during the desig-n and construction phases. Funding for con-
sultant construction administration and construction will be appropriated in 2003-04. One
consultant will be selected for both desi~ and construction administration. Land acquisi-
tion costs are not included in the current consultant construction estimates. May be subject
to ARB review. CIP Design Consultant can assist.
Daily operations maintenance will be increased and system reliability will be improved.
This reservoir and pump station will be equipped with instrumentation and controls, which
will allow communication with the City’s existing Supervisory Control and Data Acquisi-
tion system.
COMPREHENSIVE PLAN
This project furthers Policy N-19 and Pro~am N-22 of the Comprehensive Plan.
6 City’ of Palo Alto 2002-03 Budget
PROJECT DESCRIPTION
Pursuant to a consultant’s recommendations concerning the City’s Water Well Regional Storage and Distribution Sys-
tem, this project will establish a new well site to provide the City with additional well capacity in Pressure Area 1. Of
the forty potential well sites that were studied by the consultant, the Middlefleld well site was identified as the most fea-
sible. The proximate land use was documented as well as site requirements for construction space, water supply, and
water disposal. The new well will be located at a site that has served as a pound water supply facility in the past. Two
abandoned wells are currently located on the site.
The existing well capacity (assuming existing wells are rehabilitated), can only meet about 40 percent of the maximum
dab’ demand and needed water flows to fight fires in Pressure Area 1 if the San Francisco Public Utility Commission
(SFPUC) aqueducts are out of operations. This new well project will include a new standby power generator. Accesso-
ries include instrumentation and controls, piping, and valves.
PROJECT JUSTIFICATION
This project is needed to meet an eight hour minimum emergency demand, as recommended by the California Depart-
ment of Health Services (DHS). As defined by the DHS, an emergency is the shutdown of the City ofPalo Alto’s water
source, the SFPUC aqueduct system.
The recommended new Middlefield, Eleanor Park, and E1 Camino Park Wells, in conjunction with the rehabilitated
e~sting wells, will be capable of delivering 100 percent of average daily demand to Pressure Areas 1 and 2 (Pressure
Area 2 will also be served via the Mayfield Reservoir). The new and rehabilitated wells will be the only means of serv-
ing these pressure areas during a protracted emergency when the stored water in reservoirs is depleted. The Middlefield
Well will be developed to deliver 1,000 gallons per minute (gpm) into Pressure Area 1.
FUTUI~ FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2002-03
2003 -04
2004-05
2005-06
2006-07
AMOUNT
$280,000
$650,000
$4,382
COMPONENTS
Project construction, inspection, project management, and project administra-
tion.
Environmental Impact Report and Environmental Constraints Analysis
Sources of Funding: Water Fund
2002-03 Budget City of Palo Alto 7
continued
CIP
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
An environmental assessment and public outreach will be required.
Consultant will be required during the desig-n and construction phases. Funding for con-
sultant construction administration and construction will be appropriated in FY 2003-04.
One consultant will be selected for both design and construction administration. May be
subject to ARB review. CIP Design consultant can assist.
Increased operations maintenance and improved emergency supply capacity with the addi-
tion of this new facility.
These improvements will include the installation of instrumentation and controls, which
will allow communication with the City’s existing Supervisory Control and Data Acquisi-
tion (SCADA) system.
COMPREHENSIVE PL:~N
This project furthers Policy N-19 and Pro~am N-22 of the Comprehensive Plan.
8 City of Palo Alto 2002-03 B~dget
FORMERLY (0208)
PROJECT DESCRIPTION
Pursuant to a consultant’s recommendations concerning the City’s Water Well Regional Storage and Distribution Sys-
tem, this project will establish a new well site. The Eleanor Pardee Park Well will provide the City with additional well
capacity in Pressure Area 1. The City ofPalo Alto’s existing well capacity (assuming all existing wells are rehabilitated)
can only meet about 40 percent of the maximum day demand and needed fire suppression flows in Pressure Area 1 if the
San Francisco Public Utilities Commission (SFPUC) aqueducts are out of operation. Three new wells in Pressure Area
1, including Eleanor Well, Park Well, and a new reservoir will be required to completely meet the emergency demands
that may be placed on the system. The new wells, in conjunction with the rehabilitated existing wells will be capable of
delivering 100 percent of average daily demand to Pressure Areas 1 and 2 (Pressure Area 2 will also be served via the
Mayfield Reservoir). Accessories will include instrumentation and controls, piping, and valves. This project will also
include a new standby power generator.
Fort?, sites were visited by a hydrogeologist to assess the feasibility of well construction. The proximate land use was
documented as well as site requirements for construction space, water supply, and water disposal. Based on the site vis-
its, Eleanor Pardee park site was deemed as the most feasible. The well will be located in an undeveloped area in the
northwest comer of Eleanor Park.
PROJECT JUSTIFICATION
This project is needed to meet an eight hour minimum emergency demand, as recommended by the California Depart-
ment of Health Services (DHS). As defined by the DHS, an emergency is the shutdown of the City, ofPalo Alto’s water
source - the SFPUC aqueduct system. The new and rehabilitated wells will be the only means of serving these pressure
areas during a protracted emergency when the stored water in the reservoirs is depleted.
FUTURE FINANCIAL REQUII~MENTS
FISCAL YEAR
PY Budget
2002-03
2003-04
2004-05
2005-06
2006-07
AMOUNT
$280,000
$650,000
$4,382
COM,
Project construction, inspection, project management, and project administra-
tion.
Environmental Impact Report and Environmental Constraints Analysis
Sources of Funding: Water Fund
2002-03 Budget City" of Palo Alto 9
IP
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
An environmental assessment and public outreach will be required.
Consultant will be required during the desig-n and construction phases. Funding for con-
sultant construction administration and construction will be appropriated in FY 2003-04.
One consultant will be selected for both design and construction administration. May be
subject to ARB review. CIP Design consultant can assist.
Increased operations maintenance and improved emergency supply capacity with the addi-
tion of this new facility.
These improvements will be equipped with instrumentation and controls, which will allow
communication with the City’s existing Supervisory Control and Data Acquisition
(SCADA) system.
COMPREHENSIVE PLAN
This project furthers Policy N-19 and Pro~am N-22 of the Comprehensive Plan.
lO City of Palo Alto 2002-03 Budget
>~ayflsid ~ump Station (W594~4)
(FORMERLY PROJECT #0404)
PROJECT DESCRIPTION
This project is necessary, pursuant to a consultant’s recommendations concerning the City’s Water Well Regional Stor-
age and Distribution System. This project will install three centrifugal pumps at the Mayfield Pump Station to deliver
a higher water capacity to Pressure Area 2. A new discharge pipeline from the pump station will be connected to an
existing 30-inch Pressure Area 2 pipeline on the Mayfield Reservoir site. Standby power facilities will be provided for
this facility and will be sized to also power the existing Mayfield pump station that is used to boost pressure in Pressure
Area 1. Accessories include instrumentation and controls, building, ventilation, piping, and valves.
PROJECT JUSTIFICATION
The project is needed to meet an eight hour minimum emergency demand, as recommended by the California Depart-
ment of Health Services (DHS). As defined by the DHS an emergency is the shutdown of the City of Palo Alto’s water
source - the San Francisco Public Utilities Commission (SFPUC) aqueduct system.
The Mayfield Pressure Area 2 Pump Station will provide the City’ with a means to feed Pressure Area2 with water
stored in the existing Mayfield Reservoir. Pressure Area 2 is primarily fed with water from the SFPUC aqueduct at the
Arastradero and Page Mill turnouts. During an emergency, stored water from higher pressure areas can feed Pressure
Area 2, but is insufficient in volume and pressure to meet either maximum day demands or water flows to fight fires
throughout Pressure Area 2. The Mayfield Pressure Area 2 Pump Station is needed to meet the majority of Pressure
Area 2 demand when the SFPUC aqueducts are out of service.
PROJECT STATUS
This is a continuing project that wil! be part of the Phase III Water Study Design contract.
A/to
IP
FUTURE FINANCIALREQUIREMENTS
FISCAL YEAR
2003-04
2004-05
2005-06
2006-07
2007-08
AMOUNT
$545,000
$1,308,064
COMPONENTS
Consultant selection, project design, public outreach, project siting, engineering,
records research, plan CAD drafting, financial asset management, distribution
system model updates, distribution map updates, GIS database updates, minor
order preparation for Operations section records, and as-built plan preparation
Project construction, inspection, project management, and project administra-
tion. Increased by $8,064 ..for Environmental Impact Report and Environmenta!
Constraints Analysis.
Sources of Funding: Water Fund
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
An environmental assessment may be required.
Consultant will be required during the design and construction phases. Funding for con-
sultant construction administration and construction will be appropriated in FY 2005-06.
One consultant will be selected for both design and construction administration.
Increased operations maintenance to the existing Mayfield Reservoir system and
improved system reliability.
These improvements will include the installation of instrumentation and controls, which
will allow communication with our existing Supervisory.’ Control and Data Acquisition
(SCADA) system.
COMPREHENSIVE PLAN
This project furthers Policy N-19 of the Comprehensive Plan.
Managing Department: Utilities
72 Cio; q/’Palo Aim 2003-05 BzMget