HomeMy WebLinkAboutStaff Report 371-08City of Palo Alto
CRy Manager’s Report
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: PUBLIC WORKS
DATE:SEPTEMBER 15, 2008 CMR:371:08
SUBJECT:UPDATE ON THE NEGOTIATIONS FOR A NEW AGREEMENT FOR
SOLID WASTE, RECYCLING AND ORGANICS SERVICES
This is an informational report and no Council action is required.
BACKGROUND
The current agreement with the Palo Alto Sanitation Company (PASCO) to collect and transport
solid waste and recyclables within the City of Palo Alto will end on June 30, 2009. The
procurement process for a new agreement began in February 2008 with the release of the
Request for Proposals (RFP). On May 5, 2008, proposals were received from two qualified
companies: GreenWaste of Pal0 Alto (GreenWaste) and Norcal Waste Systems of Palo Alto.
At the Council meeting on June 23, 2008 (CMR:256:08), Council provided direction on the level
of services to be included in the new agreement based on initial estimated highest cost impacts
and projected annual diversion of materials.
On August 4, 2008 (CMR:329:08), Council approved staff’s recommendation to negotiate an
agreement with GreenWaste to provide solid waste, recycling and organics services based on a
comparison of proposers, services and cost impacts. This report provides an update on the
negotiation process with GreenWaste.
DISCUSSION
Negotiations with GreenWaste are progressing smoothly as both City and GreenWaste staff meet
regularly and work through a multitude of details to incorporate in the new agreement. Staff has
met with GreenWaste 8 times since August 4th, and continues to meet at least twice weekly.
These negotiations have focused on incorporating the following technical and procedural details
into the final scope of work:
CMR:371:08
Operation of the Drop-off Recycling Center;
Use of the Geng Road Site;
Use of the PASCO vehicles;
Implementation of Zero Waste services;
Transition Plan;
Integration with the City’s new SAP billing system; and
Incentive and disincentive clauses for new program diversion attainment.
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The original schedule contemplated Council approval of the new contract in September. Both
staff and GreenWaste have agreed that additional time is required to finalize the contract items
and that it will not affect the transition timeline. Staff plans to return to Council next month with
a recommendation for approval and execution of the final agreement. That action is now
tentatively scheduled for October 6th, pending final resolution of the above listed items. New
services are scheduled to begin July 1, 2009.
POLICY IMPLICATIONS
This report does not represent changes to existing City policies.
ENVIRONMENTAL REVIEW
This report is not a project under the California Environmental Quality Act (CEQA) and an
environmental review is not necessary.
PREPARED BY:
DEPARTMENT HEAD:
0 StantFUJIMOTO
GLENN ROBERTS
Director of Public Works
CITY MANAGER APPROVAL:
3S KEENE
Manager
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