HomeMy WebLinkAboutStaff Report 343-08City of Palo Alto
Ci.ty Manager’s Report
4
TO:
FROM:
DATE:
SUBJECT:
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: PUBLIC WORKS
SEPTEMBER 8, 2008 CMR:343:08
APPROVAL OF AN AMENDMENT TO CONTRACT NO. S05110315
WITH TOTER INCORPORATED FOR ONE ADDITIONAL YEAR AND
TO INCREASE THE COMPENSATION AMOUNT BY $75,000 FOR THE
PURCHASE OF ADDITIONAL CARTS FOR A TOTAL AMOUNT OF
$2,098,300
RECOMMENDATION
Staff recommends that Council approve and authorize the City Manager or his designee to
amend Contract No. $05110315 with Toter Incorporated for one additional year and to increase
the compensation amount by $75,000 for the purchase of additional garbage carts for a total of
$2,098,300.
BACKGROUND
On May5, 2005, Council approved Contract S05110315 with Toter Incorporated (Toter)
(CMR:222:05). The work performed under the contract was to purchase, manufacture, assemble
and deliver waste containers to the community starting July 1, 2005, for the implementation of
the new single stream recycling program, collection of yard trimmings in carts and optional
curbside garbage service. The approved contract provided services from May 2005 to May 2006
with an option for two additional years. The original contract was extended twice.
DISCUSSION
Services provided under the three years of the contract met the City’s expectations. The
amendment provides for the purchase of additional carts, with the same specifications including
sizing, color, logo and durability, which are needed to service the community during the Palo
Alto Sanitation Company’s (PASCO) last contract year.
Due to new construction, rising participation in recycling and the increased popularity of the
wheeled carts for garbage, additional small size carts must be reordered to provide service to new
customers. By purchasing the additional carts needed from Toter, the City will be assured of a
product that is identical to the one currently used by customers and a product that is compatible
with the current and future collection equipment.
Under the new waste hauling contract, the new contractor will utilize the existing carts. The
purchase of any new carts will become the obligation of the new contractor.
CMR:343:08 Page 1 of 2
SOLE SOURCE CONTRACT
This contract extension was determined to be exempt from competitive solicitation requirements
under Municipal Code Sections 2.30.360 (b) (impractical, unavailing) and 2.30.360 (d) (sole
source). A competitive solicitation would not have produced any advantage to the City since
Toter will provide the same quality containers with the specifications it has provided previously
under same terms and conditions of the original contract except for an increase in the price per
cart due to increases in plastic resin, freight, and fuel costs since the initial contract was issued in
2005.
RESOURCE IMPACT
Funds for this contract are available in the Refuse Fund Budget.
ENVIRONMENTAL REVIEW
This is not a project under Section 21065 of the California Environmental Quality Act (CEQA).
PREPARED BY:
DEPARTMENT HEAD:
CITY MANAGER APPROVAL:
BORGES
Executive Assistant
GLENN ROBERTS
Director of Public Works
CMR:343:08 Page 2 of 2