HomeMy WebLinkAboutStaff Report 271-08TO:HONONA~LE CITY COUNCIL 7
FROM:CITY 5~’AGER DEPARTI~NT: PUBL!C WORKS
DATE:o~LrNE 9, 2008 C~:271:08
SUB3ECT:ADOPTION OF AN ORDINANCE ASIfENDING THE BUDGET FOR THE
FISCAL YEAR 2008-2009 TO AMEND THE TABLE OF
ORGANIZATION TO ADD ONE (I.0 FTE) ASSISTANT DIRECTOR
PUBLIC WORKS POSITION AND ELIMINATE ONE (1o0 FTE) DEPUTY
DIRECTOR, PUBLIC WORKS OPERATIONS POSITION
RECOMI~<[ENDATION
Staff recommends that the City Council adopt the attached ordinance amending the 2008-09
adopted budget to amend the Table of Organization to add one Assistant Director Public Works
position and eliminate one Deputy Director, Public Works Operations position.
DISCUSSION
The position of Deputy Director, PW Operations has been vacant due to a retirement shnce
january 7, 2007. The Public Works Department used this vacancy as an opportunity to review
and evaluate the department’s span of control, staffing structure and busLness efficiencies. Under
temporary- management by Mike Sartor, Assistant Director Public Works, several supervisory
scenarios were tried and evaluated. Due to the level of responsibilities and complexity- of the
programs implemented by the Operations Division, it was apparent that the Deputy Director
position should more appropriately be at an Assistant Director level. Adding m the complexity
of the position is the oversight of the new solid waste and recyc!ing hauling contract totaI~g
$96M to $144M over a maximum twelve year period; the implementation of Zero Waste
Operational Plan (ZWOP) proposing the addition of five new programs; relocation of Landfill
facilities and clos ~ure of the City landfill by 2011; and the City’s contractual commitments with
the Sunnyvale Materials Recovery and Transfer (SMART) Station and the Kirby Canyon
Landfill.
Simultaneously, the dra~ Management Compensation Study has also proposed fnat the Deputy
Director, Public Works Operations be re-rifled to Assistant Director. The Management
Compensation Study is still underway and the timing of the completion of the study does not
match the Department’s operational needs. Due to the Department’s need to reprogram the
current Assistant Director’s efforts back to the upcoming Public Safety Building and
Library/Community Center assignments, staff recommends approving the attached amended
Table of Organization for the Public Works Department reflecting the addition of one, for a total
of two, Assistant Director-Public Works positions and eliminating the Deputy Director, Public
Works Operations position.
CMR:272:08 Page 1 of 2
These recommaendations are consistent -~=+~wm~ Oi~ , policies, w~ch _~-~ub~ _~ active positions to be
listedin~e~ ~ o ¯¯x a~le o~ Org~zaUon.
Fronds for fine ~uM ~crease in compensation im ~e mmo-~t of $~.8~ ~e ~vaname ha the
ReNse Fumd.
P~PD~D BY:
~N-,~ Adm~n5." sU-ator
CiTY M_/~£XTAGER DESiGdN :~E APPROVYs~:
CivlR:272:08 Page 2 of 2
NOT YET APPROVED
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CiTY OF PALO ALTO
AlvEENDING ~ BUDGET FOR THE FISCAL YEAR 2008-2009
TO AMENrD THE TABLE OF ORGANIZATION TO ~J3D ONE (1.0
FTE) ASSISTANT DIRECTOR PUBLIC WORKS POSITION AND
ELIMINATE ONE (1.0 FTE) DEPUTY DIRECTOR, PUBLIC
WORKS OPERATIONS POSITION
follows:
The Council of the City of Pato Alto does ORDAI~ as follows:
SECTION 1. Findings and Declarations. The CiW Council finds and declares as
A.Pursuant to the provisions of Section 12 ofA~icle IA! of the Charter of the
City of Pa!o Alto, the Council on June 9, 2008 did adopt a budget for fiscal year 2008-2009,
including a table of organization describing the staffing for each depm,rtment; and
B.Two staffing adjustments, the addition of one Assistant Director Public
Works position (1.0 FTE) and the eiLmination of one Deputy Director, PuNic Works Operations
position (1.0 FTE) require an amendment to the table of organization.
C.City Council authorization is needed to amend the 2008-2009 budget as
hereinaRer set fo~h.
SECTION 2. The Table of Organization is hereby amended to reflect the
addition of one Assistant Director Public Works position (i.0 FTE) and the elimination of one
Deputy Director, Public Works Operations position (1.0 FTE) as shown in Exhibit D, which is
a~ached hereto and incorporated herein by reference. The minimal financial impact of this
change will be absorbed in the 2008-2009 budget for the Public Works Departr_~ent as approved
by the Council.
SECTION 3. As specified ~ Section 2.281080~b) of the Palo Alto Municipal
Code, a majority vote of the Ci~ Council is required to adopt this ordinance.
SECTION 4. The Council of the City of Pa!o Alto hereby finds that this
amendment to the Table of Organization is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is necessary..
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080528mb 8260768
NOT YET APPROVED
SECTION 5. As provided in Section 2.04.330 of the Palo Alto Municipal Code,
this ordinance shall become effective upon adoption.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
AB S TENTION S:
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM:APPROVED:
City Attorney City Manager
Director of Administrative Services
080528mb 8260768
Exhibit D
2008-09 Table of Organization [
2008-09
2006-07 2007-08 Adopted-in. 2008-09 2(108-09
Actua!Adjusted Concept Proposed Budget
Budget Budget Budget Budget Change
ENTERPRISE FUNDS
Public Works Department
Refuse, Storm Drainage and Wastewater Treatment
A.ssistant Director~ public ~orks : .................. :.0.15 ............0A 5 ........0,15 ...........0.75 ....0.60
Administrative Associate II 0.00 3.00 3.00 3.00 0.00
Assistant Manager, WQCP 1.00 1.00 1.00 1.00 0.00
Associate Engineer 3.30 3.30 3,30 3.30 0.00
Associate Planner 1.00 1.00 1.00 1.00 0.00
Business Analyst 0.00 1,00 1.00 1.00 0.00
Buyer 1.00 1.00 1.00 1,00 0.00
Chemist 3.00 3.00 3.00 3.00 0.00
Coordinator Recycling (1) ~2.00 1.75 2.00 2.00 0.25
Deputy Fire Chief/Fire Marshal (2)0.00 0.00 0.00 0.08 0.08
Electrician 3.00 3,00 3.00 3.00 0.00
Electrician - Lead 2.00 2.00 2.00 2.00 0.00
Engineer 1.10 1.10 1.10 1.10 0.00
Engineering Technician I (3)0.50 0.50 0.50 1.00 0.50
Engineering Technician III 1.50 1.50 1.50 1,50 0.00
Environmental Specialist (4) --2.00 1.75 2.00 2.00 0.25
Equipment Operator 0.45 0,54 0.54 0.54 0.00
Executive Assistant 2.00 2.00 2.00 2.00 0.00
Hazardous Materials Inspector (5)0,00 0.00 0.00 0.04 0.04
H~zardous Materials Specialist (6)0.00 0.00 0.00 0.02 0.02
Heavy Equipment Operator~6.10 5.90 6.10 5.90 0.00
Heavy Equipment Operator - Lead~2.95 3.15 2.95 3.15 0.00
Industrial Waste Inspector 1.00 1.00 1.00 1.00 0.00
Industrial Waste Investigator 2.00 2.00 2.00 2.00 0.00
Laboratory Technician, WQCP 2.50 2.50 2.50 2.50
Landfill Technician 1.00 1.00 1.00 1.00 0,00
Maintenance Mechanic 7.00 7.00 7.00 7.00 0.00
Manager, Environmental Compliance 1.00 1.00 1.00 1.00 0.00
Manager, Environmental Control Program 3.00 3.00 3.00 3.00
Manager, Laboratory Services 1.00 1,00 1.00 1.00 0.00
Manager, Maintenance Operations 1.38 1.38 1.38 1.38 0.00
Manager, Solid Waste 1.00 1.00 1.00 1.00 0.00
Manager, WQC Plant 1.00 1.00 1.00 1.00 0.00
Office Specialist 2.00 0.00 0.00 0.00 0.00
Program Assistant I 1.00 2.00 2.00 2.00 0.00
Program Assistant II 0.00 1.00 1.00 1.00 0.0O
Programmer Analyst 1.00 0,00 0.00 0.00 0.00
Project Engineer 2.00 2.00 2,00 2.00 0.00
Refuse Disposal Attendant 4.00 4.00 4.00 4.00 0.00
Senior Administrator 0.10 0.10 0.10 0.10 0.00
Senior Chemist 1.00 1.00 1.00 1.00 0.00
Senior Engineer 2.45 2.45 2.45 2.45 0.00
Senior Mechanic, Water Quality Control 1.00 1.00 1.00 1.00 0.00
Senior Operator, Water Quality Control 6.00 6.00 6.00 6.00 0.00
Staff Secretary 3.00 0.00 0.00 0.00 0.00
Storekeeper*2.00 1.00 2,00 1.00 0.00
Street Maintenance Assistant 2.00 2.00 ZOO 2.00 0.00
Street Sweeper Operator 7.00 7.00 7.00 7.00 0.00
Superintendent, Public Works Operations 0.20 0.20 0.20 0.20 0.00
Supervisor, Public Works 1.00 1.00 1.00 1.00 0.00
Supervisor, Water Quality Control Operations 5.00 5.00 5.00 5.00 0.00
Surveying Assistant 0.11 0.11 0.11 0.11 0.00
Surveyor, Public Works 0.11 0.11 0.11 0.11 0.00
Technologist (7)0.00 0.00 0.00 0.13 0.13
Traffic Control Maintenance I 0.06 0.06 0,06 0.06 0.00
Truck Driver 0.09 0.00 0.00 0,00 0.00
Water Quality CorC, rol Plant Operator II 16.00 16,00 16.00 16.00 0.00
LTotalPublic Works - Enterprise 112.65 111,15 112.65 112.42 1,27
Exhibit D
Public Works Department
2008-09 Table of Organization
2008-09
~w~-~2007-08 Ad~p~ed- in-
Actual Adjusted C~ncept
Budget Budget Budget
2008-09 2008-09
Proposed Budget
Budget Change
Administrative Assistant 1.00 1.00 1.00
Administrative Associate I 0.00 3.50 3.50
Administrative Associate 11 **0.00 2.00 1.67
Administrative Associate III 0.00 1.00 1.00
Administrator, Public Works 1.00 1.00 1.00
.:Assistant Director Public Works ...... .....~ 0.85 ......0.85 .........0.85 ......
Associate Engineer 0.10 0.10 0.10
Building Serviceperson 4.00 4.00 4.00
Building Serviceperson - Lead 2.00 2.00 2.00
.-: Depaty Directori PW Operations ..... .....
Director, Public Works/City Engineer 1.00
Electrician 1.00
Engineer ! .20
Engineering Technician 111 4.20
Equipment Operator 2.55
Facilities Carpenter 1.00
Facilities Maintenance - Lead 2.00
Facilities Mechanic (18)5.00
Facilities Painter 2.00
Heavy Equipment Operator 1.90
Heavy Equipment Operator - Lead 0.85
Inspector, Field Services 1.00
Manager, Facilities Maintenance 0.80
Manager, Maintenance Operations 0.12
Managing Arborist 1.00
Office Specialist 3.50
Project Engineer 1.20
Project Manager 1.75
Senior Administrator 0.90
Senior Engineer 0.30
Senior Project Manager 1.00
Staff Secretary 2.67
Superintendent, PW Operations 0.60
Supervisor, Building Services (21)1.00
Supervisor, Facilities Management (21)0.95
Supervisor, Inspection/Surveying, PW 0.80
Surveying Assistant 0.78
Surveyor, Public Works 0.78
Traffic Control Maintainer- Lead 1.00
Traffic Control Maintenance I 1.94
Traffic Control Maintenance II 3.00
Tree Maintenance Person 0.00
Tree Trimmer/Line Clearer 9.00
Tree Trimmer/Line Clearer - Lead 1.00
Truck Driver 0.91
1.00 0.00
3.50 0.00
2.00 0.00
1.00 0.00
1.00 0.00
1.10 ........... ............025
0.10 0.00
4.00 0.00
2.00 0.00
0:00k =025
1.00 1.00 1.00 0.00
1.00 1.00 1.00 0.00
1.20 ! .20 1.20 0.00
4.20 4.20 4.20 0.00
3.46 3.46 3.46 0.00
1.00 1.00 1.00 0.00
2.00 2.00 2.00 0.00
5.00 5.00 6.00 1.00
2.00 2.00 2.00 0.00
1.90 1.90 1.90 0.00
0.85 0.85 0.85 0.00
1.00 1.00 1.00 0.00
0.80 0.80 0.80 0.00
0.12 0.12 0.12 0.00
1.00 1.00 1.00 0.00
0.00 0.00 0.00 0.00
1.20 1.20 1.20 0.00
1.75 1.75 1.75 0.00
0.90 0.90 0.90 0.00
0.30 0.30 0.30 0.00
1.00 1.00 1.00 0.00
0.00 0.00 0.00 0.00
0.60 0.60 0.60 0.00
1.00 1.00 0.00 -1.00
0.95 0.95 1.95 1.00
0.80 0.80 0.80 0.00
0.78 0.78 0.78 0.00
0.78 0.78 0.78 0.00
1.00 1.00 1.00 0.00
1.94 ! .94 1.94 0.00
3.00 3.00 3.00 0.00
1.00 1.00 1.00 0.00
8.00 8.00 8.00 0.00
1.00 1.00 1.00 0.00
0.00 0.00 0.00 0.00
[Total Public Works 67.90 68.23 67.90 69.23 1.00
Exhibit D
2008-09 Table of Organization
2~98-~9
2~6-~7 2~7-~8 Adepted- in-2008-~9 20~)8-09
Actual Adjusted C~ncept Proposed ~udget
~udget Budget Budget Budget Change
OTHER FUNDS
Capital
Assistant Director~ Public Works ....0.00 ....0.00: ........
Administrative Associate I **0.00 0.00
Associate Engineer 0.60 0.60
Cement Finisher 3.00 3.00
Cement Finisher- Lead 1.00 1.00
DepU~ Directori PW Operations ..................0:15 ...........0,15 ....
Engineer 3.70 3.70
Engineering Technician III 2.30 2.30
Heavy Equipment Operator **0.00 0.00
Heavy Equipment Operator - Lead **0.20 0.20
Manager, Facilities Maintenance 0.20 0.20
Manager, Maintenance Operations 0.50 0.50
Landscape Architect Park Planner 1.00 1.00
Program Assistant I 1.00 1.00
Project Engineer (7)1.80 1.70
Project Manager 1.50 1.50
Senior Engineer 2.25 2.15
Staff Secretary 0.33 0.00
Superintendent, PW Operations 0.20 0.20
Supervisor, Facilities Management 0.05 0.05
Supervisor, Inspection/Surv PW 0.20 0.20
Surveying Assistant 0.11 0.11
Surveyor, Public Works 0.11 0.11
0.00 .....0.15 .....0.15
0.33 0.00 0.00
0.60 0.60 0.00
3.00 3.00 0.00
1.00 1.00 0.00
0115 ..................0.00 .......-0:15
3.70 3.70 0.00
2.30 2.30 0.00
0.00 0.20 0.20
0.20 0.00 -0.20
0.20 0.20 0.00
0.50 0.50 0.00
1.00 1.00 0.00
1.00 1.00 0.00
1.70 2.70 1.00
1.50 1.50 0.00
2.15 2.15 0.00
0.00 0.00 0.00
0.20 0.20 0.00
0.05 0.05 0.00
0.20 0.20 0.00
0.11 0.11 0.00
0.11 0.11 0.00
[Total Capital 20.20 19.67 20.00 20.67 1.00