HomeMy WebLinkAboutStaff Report 253-08TO:HONORABLE CITY COUNCIL 8
FROM:CITY MANAGER DEPARTS~ENT: CITY 5~NAGER
DATE:JUNE 2, 2008 CS~R: 253:08
SUBJECT:ADOPTION OF AN ORDINANCE AM:ENDING THE BUDGET FOR
THE FISCAL YEAR 2007-2008 TO AMEND THE TABLE OF
ORGANIZATION TO REINSTATE THE DEPUTYCITY
MANAGER, SPECIAL PROJECTS CLASSIFICATION AND
ADOPTION OF A RESOLUTION AM:ENDING THE
COMPENSATION PLAN FOR MANAGEM~ENT AND
PROFESSIONAL PERSONNEL AND COUNCIL APPOINTEES
ADOPTED BY RESOLUTIONNO.8748 TO REINSTATE ONE
CLASSIFICATION
RECOMMENDATION
Staff recommends that the City Council:
Adopt the attached ordinance amending the 2007-08 Adopted Budget to amend
the Table of Organization to reinstate the Deputy City Manager, Special Projects
classification; and
Adopt the attached resolution amending the compensation plan for management
and professional personnel and Council appointees adopted by Resolution 8748 to
reinstate one classification (Deputy City Manager, Special Projects).
DISCUSSION
Currently, a recruitment is underway for a new City Manager. In April 2008, the
Assistant City Manager, Emily Harrison, resigned to pursue another job opportunity.
Staff would like to give the incoming City Manager the opportunity to hire the
replacement Assistant City Manager. Until that occurs, the City Manager has appointed
Steve Emslie, currently the Director of Planning and Community Environment, and Kelly
Morariu, Assistant to the City Manager, to assist him. The City Manager would like both
to serve in an interim capacity as Deputy City Managers until the new City Manager
decides the appropriate staffing for his or her office.
CMR:253:08 Page 1 of 2
The Deputy City Manager position was approved by the City Council in the late 1990s,
however, it does not currently exist as an approved position in the Table of Organization
or the Management and Professional Compensation Plan. To facilitate these temporary
assignments, staff is recommending the City Council adopt the attached ordinance and
resolution returning the Deputy City Manager, Special Projects position to the Table of
Organization and the Management and Professional Compensation Plan. The reinstated
position is part of the Management and Professional personnel ~’oup, and the control
point would be $13,336 per month.
POLICY IMPLICATIONS
These recommendations are consistent with City policies, which require active positions
to be listed in the Table of Organization and the relevant compensation plan.
RESOURCE IMPACT
No resource impacts will result from the addition of this classification. No FTE wil! be
added. Instead, these are temporary assignments and the costs will be offset by salary
savings from the vacant Assistant City Manager and Assistant to the City Manager
positions.
ENVIRONMENTAL REVIEW
This action is not considered a project under the California Environmental Quality Act.
ATTACHM]~NTS
No Ordinance Amending the 2007-08 Adopted Budget
Resolution Amending the Compensation Plan for Management and Professiona!
Personnel and Council Appointees
PREPARED BY:.
JO~ENDSCHEIN
Administrator
DEPARTMENT HEAD REVIEW:
RUS~S ~ARLSEN
Director of Human Resources
CITY MANAGER APPROVAL:
City Manager
CMR:253:08 Page 2 of 2
NOT YET APPROVED
Attachment A
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2007-2008
TO AMEND THE TABLE OF ORGANIZATION TO REINSTATE
THE DEPUTY CITY MANAGER SPECIAL PROJECTS
CLASSIFICATION
The Council of the City of Palo Alto does ORDAIN as follows:
follows:
SECTION 1.Findings and Declarations. The City Council finds and declares as
A.Pursuant to the provisions of Section 12 of Article III of the Charter of the
City of Palo Alto, the Council on June t 1, 2007, did adopt a budget for fiscal year 2007-08,
including a table of organization describing the staffing for each department; and
B. One staffing adjustment, the addition of the classification of Deputy City
Manager Special Projects, requires an amendment to the table of organization.
C.City Council authorization is needed to amend the 2007-2008 budget as
hereinafter set forth.
SECTION 2. The Table of Organization is hereby amended to reflect the
addition of the Deputy City Manager Special Projects classification as shown in Exhibit D,
which is attached hereto and incorporated herein by reference. This change does not impact
reserves or the budget as previously approved by the Council.
SECTION 3. As specified in Section 2.28.080(b) of the Palo Alto Municipal
Code, a majority vote of the City Council is required to adopt this ordinance.
SECTION 4. The Council of the City of Palo Alto hereby finds that this
amendment to the Table of Organization is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is necessary.
SECTION 5. As provided in Section 2.04.330 of the Palo Alto Municipal Code,
this ordinance shall become effective upon adoption.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
AB S TENTIONS:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Mayor
APPROVED:
City Attorney City Manager
Director of Administrative Services
080527 mb 8260762
Exhibit D
2007-08
2005-06 2006-07 2007-08 Mid-Year 2007-08
Actual Adjusted Adopted Budget Adjusted
Budget Budget Budget Change Budget
GENERAL FUND
City Manager
Administrative Assistant
Administrative Associate I
Administrative Associate II
Assistant City Manager
Assistant to Ci~ Manager
City, Manager
1.00 1.00 1.00 0.00 1.00
0.00 0.00 1.50 0.00 1.50
0.00 0.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
1.00 2.00 2.00 0.00 2.00
1.00 1.00 1.00 0.00 1.00
Executive Assistant to the Ci~, Manager
Manager, Communications (1)
Manager, Economic Resources
Office Specialist
Public Communication Manager (1)
Senior Administrator
Staff Assistant to Cib~ Manager
0.00 1.00 1.00 0.00 1.00
0.00 0.00 1.00 0.00 1.00
1.00 0.00 0.00 0.00 0.00
1.50 1.50 0.00 0.00 0.00
1.00 1.00 1.00 0.00 1.00
0.00 0.00 1.00 0.00 1.00
1.00 0.00 0.00 0.00 0.00
Footnotes:
(1) Unfreeze 1.0 FTE Public Communications Manager, Freeze 1.0 FTE Manager, Communcations
NOT YET APPROVED
Attachment B
RESOLUTION NO
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE COMPENSATION PLAN FOR MANAGEMENT
AND PROFESSIONAL PERSONNEL AND COUNCIL
APPOINTEES ADOPTED BY RESOLUTION NO.8748 TO
REINSTATE ONE CLASSIFICATION
The Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. Pursuant to the provisions of Section 12 of Article III of the
Charter of the City of Palo Alto, the Compensation Plan For Management And Professional
Personnel And Council Appointees, adopted by Resolution No. 8748, is hereby amended to
reinstate one classification, as set forth in Exhibit A, attached hereto and incorporated herein by
reference, effective July 1, 2007.
SECTION2. The Director of Administrative Services is authorized to
implement the amended compensation plan as set forth in Section 1.
SECTION 3: The Council finds that this is not a project under the California
Environmental Quality Act and, therefore, no environmental impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
AB S TENTION S:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Mayor ~
APPROVED:
Deputy City Attorney City Manager
Director of Administrative Services
Director of Human Resources
080527 mb 8260758
NOT YET APPROVED
EXHIBIT A
Job
Code
055
2007-2008 Management/Professional Compensation Plan Changes
Classification Title
Deputy City Mgr Special Project
(Reinstate)
Grade Control Approx.
Code Point Annual
18 13,336 160,029
Hourly
76.94
080527 mb 8260758