HomeMy WebLinkAboutStaff Report 242-08TO:
ATTENTION:
FROM:
HONORABLE CITY COUNCIL
FINANCE COMMITTEE
CITY MANAGER
’08- 09 ~
DEPARTMENT: PUBLIC WORKS
DATE:
¯ SUBJECT:
MAY 13, 2008 CMR:242:08
RESPONSE TO FINAl,ICE COMMITTEE QUESTIONS RELATED TO
THE REFUSE FUND BUDGET FOR FISCAL YEAR 2008-09
This is an informational report and no Council action is required.
BACKGROUND
On March 18, 2008, the Finance Committee recommended that the City Council adopt a
resolution to: (a) approve a ten percent refuse rate increase for Fiscal Year 2008-09, which would
go into effect July 1, 2008, and would increase annual revenues by $2.5 million; and (b) approve
the requisite changes to the Refuse Rate Schedules (CMR: 165:08). Also at the meeting, Council
Member Burt moved, seconded by Council Member Yeh, that staff bring back with the budget,
additional information based on discussion with the City Attorney’s Office on ways in which the
refuse rate structure might encourage waste reduction.
DISCUSSION
LEGAL CONSIDERATIONS SURROUNDING REFUSE RATE STRUCTURES
Fees and Charges Subject to Proposition 218
In November 1996, California voters approved Proposition 218, the "Right to Vote on Taxes
Act" ("Prop. 218"). Prop. 218 amended the state Constitution, making important changes to
local government finance law. Specifically, Prop. 218 defined a set of fees for "property-related
services" and set forth rules local governments must follow before enacting or increasing those
fees.
Prop. 218 applies to fees that are property-related; in other words, to fees that have a direct
relationship to the property associated with the fee [Cal. Const., art. XIIID See. 20a)].
Determining what types of fees qualify as ’property-related’ can be complicated. While the
issue has not yet been litigated, refuse service is essential for most uses of property and thus
meets the definition of a property related fee subject to Prop. 218. The City treated refuse fees as
subject to Prop. 218 during the 2007 refuse rote increase procedure. Staff recommends
continuing to do so in the future.
Prop. 218’s Procedural and Substantive Requirements
Prop. 218’s procedural requirements include mailing notice of the proposed fee increase to all
customers and property owners subject to the fee. The notice must include a description of the
CMRz242:08 Page 1 of 3
mechanism by which property owners may reject the proposed fee increase via a "majority
protest" at a public hearing. Most recently, the City mailed notice of a proposed refuse and
water rate increase to customers and property owners in April 2008. A public hearing on the
refuse rate increases is scheduled for June 9, 2008. If a majority of customers and property-
owners submit written protests against the proposed rate increases by the end of the public
hearing, the City may not impose the rate increase.
In proposing new or increased refuse rates, the City must also comply with Prop. 218’s
substantive rules. For example, revenues derived from the fee may not exceed the funds required
to provide the property-related service, and the amount of the fee may not exceed the
proportional cost of the service attributable to the parcel.
Using Rates to Encourage Conservation
Devising a new refuse fee structure to encourage waste reduction must be carefully undertaken to
ensure that some users are not being charged more than their proportionate share of the service
they receive. In general, completion of a detailed cost analysis is one method of determining
whether rates are adequately recovering costs. If the cost analysis study shows that the City is
under-collecting for some aspects of its refuse service, the City may propose an increase in rates
charged for those services. For example, Council could approve additional charges for collecting
multiple collection bins, so long as those charges are directly related to the actual costs of
collection. This would need to be documented by a study that determines the actual cost of
adding a second container to a single service.
Prior to 1992, Palo Alto’s rate structure for refuse collection was such that each garbage can
collected was charged the same amount. In 1992, a variable rate structure for garbage collection
was instituted whereby each can was incrementally more expensive than the first can. In 1993, a
mini-can rate was introduced to provide customers a less expensive option should they decide to
reduce their waste consumption.
Curbside recycling programs were already in place for most of the more commonly collected
materials (i.e. cans, glass, newspaper, cardboard, and yard trimmings).
Success of the variable can rate system is shown below by the increase in mini-can and one can
service since 1992.
Oct 1992 (# of cans)2007-08 Avg Ytd (# of cans)
Mini can 0 2,143
1 can 4,982 11,149
2 can 9,180 3,810
3 can 764 428
4 can 130 51
>4 can 34 10
# of customers 13,034 17,591
With regard to the commercial garbage rate structure, rates have been instituted for the following
types of materials to bring awareness of waste reduction:
CMR:242:08 Page 2 of 3
Bin Collection - In 2001, rates were revised to encourage more efficient collection of garbage
and to encourage more recycling. For example, collection one time per week for a larger bin
became cheaper than collecting a smaller bin three times per week.
Single source separated-debris box rate--a discounted rate is charged for materials that are
source separated by the user.
Construction and Demolition rate--a discounted rate is charged for construction and demolition
debris that is not comingled with regular garbage.
Yard trimming debris box rate--a discounted rate is charged for yard trimmings that are
separated from regular garbage.
¯ CONCLUSION
Prop. 218 dramatically changed the way local governments may recover their costs of providing
services and creating new programs. One of the most important requirements is that revenues
generated from property-related fees may not exceed the funds required to provide the property-
related service. The most legally advisable way to charge refuse customers more than the cost of
providing service in order to encourage conservation is to propose a voter approved special tax.
Other methods may include charging additional fees for the collection of multiple bins, if those
charges are directly related to the actua! costs of collection. A specific study and analysis will
need to be done in order to justify an increase in the multiple container rate. As long as the costs
are documented by the study, a higher rate may be charged.
In 2009, with the proposed implementation of the zero waste operational plan, the issuance of a
new waste hauling agreement and the upgrade of the City’s SAP billing system, Staff will be
evaluating additional ways to further encourage waste reduction. Staff is currently reviewing
other jurisdiction’s rate structures. Challenges related to this are implications of the new hauling
agreement on rates and any potential limitations of the new billing system.
ATTACHMENTS
Attachment A: March 18, 2008 Finance Committee Minutes
PREPARED BY:
DEPARTMENT HEAD:
CITY MANAGER APPROVAL:
RUSS REISERER
Soli.d Waste Massager
Director of Public Wo!ks
KELLY MORARIU grid STEVE EMSLIE
Deputy City Managers
CMR:242:08 Page 3 of 3
ATTACHMENT A
FINANCE COMMITTEE
MINUTES
Regular Meeting
March 18, 2008
Chairperson Morton called the meeting to order at 7:01 p.m. in the Council
Chambers, 250 Hamilton Avenue, Palo Alto, California.
Present: Burt, Morton (chair), Schmid, Yeh
1. Oral Communications
Wynn Grcich, 3045 Mira Loma, Union City, spoke regarding water pollution
in the bay and where it is coming from.
Mike Francois, 224 Gardenia Way, East Palo Alto, spoke regarding pollution
in the water in East Palo Alto.
2. Update on General Fund Infrastructure Backlog
Assistant Public Works Director Mike Sartor spoke regarding original general
fund infrastructure reserve backlog versus updated inventory, summary of
updated plan, challenges and next steps.
MOTION: Chairman Morton moved, seconded by Council Member Schmid
to have staff incorporate tonight’s visual presentation during the upcoming
budget process for full Council review.
MOTION PASSED 4-0.
3. Utilities Advisory Commission Recommendation to Adopt a Resolution
Adopting a Water Rate Increase and Amending Utility Rate Schedules W-l,
W-2, W-4, and W-7
Utilities Director Valerie Fong presented the need for rate increases for the
water, gas, and electric funds via the Proposition 218 process.
03118/08 FIN: 1
Wynn Grcich, 3045 Mira Loma, Union City spoke regarding water rates
charged to Bay Area residents and not to raise water rates for Palo Alto
residents.
MOTION: Council Member Yeh moved, seconded by Chairman Morton, that
the Finance Committee recommend to the City Council to adopt the attached
resolution to:
(a) Approve an 8 percent increase to retail water rates, for Fiscal Year (FY)
2008-09, effective July 1, 2008, which will increase annual revenues by $2.0
million; and
(b) Approve the changes to the Water Utility Rate Schedules (W-l, W-2,
W-4, and W-7).
MOTION PASSED 4-0
The Committee took a break at 8:30 p.m., returning at 8:35 p.m.
4. Utilities Advisory Commission Recommendations to Adopt a Resolution
to Adopting a Natural Gas Rate Increase and Amending Utility Rate
Schedules G-l, G-2, G-6, and G-10
MOTION: Council Member Burr moved, seconded by Council Member Yeh,
that the Finance Committee recommend to the City Council to approve the
attached resolution to:
(a) Approve a 7.1 percent increase to natural gas retail
Year (FY) 2008-09, effective July 1, 2008, which will
revenues by $3.4 million; and
rates, for Fiscal
increase annual
(b) Approve the changes to the Gas Utility Rate Schedules (G-l, G-2, G-6
and G-10).
MOTION PASSED 4-0
5. Utilities Advisory Commission Recommendation to Adopt a Resolution
Adopting an Electric Rate Increase and Amending Utility Rate Schedules E-l,
E-l-G, E-2, E-2-G, E-4, E-4-G, E-4-TOU, E-7, E-7-G, E-7-TOU, E-14, E-16,
E-18 and E-18-G
MOTION: Chairman Morton moved, seconded by Council Member Schmid,
that the Finance Committee recommend to the City Council to approve to
adopt the attached resolution to:
03/18/08 FIN :2
(a)Approve a 14 percent increase to electric retail rates, for Fiscal Year
(FY) 2008-09, effective July 1, 2008, which will increase annual
revenues by $12.9 million; and,
(b)Approve the changes to the Electric Utility Rate Schedules (E-l, E-
l-G, E-2, E-2-G, E-2, E-2-G, E-4, E-4-G, E-4-TOU, E-7, E-7-G, E-7-
TOU, E-14, E-16, E-18 AND E-18-G).
MOTION PASSED 4-0.
6. Approval of Refuse Rate Increase; Request for Adoption of a
Resolution to Amend Utility Rate Schedules R-l, R-2, and R-3
Public Works Director Glen Roberts spoke regarding challenges in the refuse
fund and the need for rate increases for refuse services via the Proposition
218 process.
MOTION: Council Member Schmid moved, seconded by Council Member
Burt that the Finance Committee recommend to the City Council to approve
the increase in Refuse Rates; and to adopt the resolution to Amend Utility
Rate Schedules R-l, R-2, and R-3;
MOTION PASSED: 4-0
MOTION: Council Member Burt moved, seconded by Council Member Yeh
that Staff bring back with the budget additional information based on
discussion with the City Attorney on ways in which the cost structure might
encourage waste reduction.
MOTION PASSED 4-0.
7.Discussion for Future Meeting Schedules and Agendas
April 1, 2008
April 22, 2008
May 2008- Budget Meetings
ADJOURNMENT: The meeting adjourned at 10:01 p.m.
03/18/08 FIN :3