HomeMy WebLinkAboutStaff Report 213-08City of Palo AltoBUDGETManager’s Report
TO:HONORABLE CITY COUNCIL
ATTENTION: FINANCE COMMITTEE
FROM:CITY MANAGER
DATE:MAY 15, 2008
DEPARTMENT: ADMINISTtL~TIVE
SERVICES
CMR: 213:08
SUBJECT:PROPOSED AMENDMENTS TO 2008-09 MUNICIPAL FEE
SCHEDULE
RECOMMEN DATION
Staff recommends that the Finance Committee recommend that the City Council approve the
proposed chmages to the Municipal Fee Schedule for fiscal year 2008-09.
DISCUSSION
This staff report transmits the proposed Municipal Fee Schedule for fiscal year 2008-09.
Chmages to the Municipal Fee Schedule are shaded, and text that has been deleted has a line
tlzrough the text. The fee increases are largely intended to capture increased staffing and benefits
costs (city-wide cost index) and increased expenses associated with cost-recovery operations.
An explanation of all increases is detailed in Artaclmaent A. The major changes to the 2008-09
Municipal Fee Schedule include:
1.The Administrative Services Department is proposing increasing various existing fees to
provide for fuller cost recovery.
2.The Comlnunib, Services Department is proposing adding four new fees and increasing
various existing fees to recover the cost of providing services.
3.The Human Resources Department is proposing adjusting training classes offered in the
fee schedule to accommodate the changing training needs of the City.
4.The Library Department is proposing eliminating a fee and adding tba’ee new fees for
additional services.
CMR:213:08 Page ! of 3
o The Planning and Community Environment Department is proposing adding two new
fees and increasing several fees to bring them to cost recovery levels. In accordance
with state law, the development-related fees go into effect sixty days after Council
adoption.
The Police Department is proposing eliminating a fee, updating a fee, and adding a new
fee.
7.The Public Works Department is proposing adding four new fees and increasing various
fees for fuller cost recovery.
RESOURCE IMPACT
Approval of the proposed changes to the Municipal Fee Schedule is projected to result in a net
General Fund revenue increase of approximately $64,000 when compared to the 2007-08
Adjusted Budget. All fees in the 2008-09 Municipal Fee Schedule are intended to recover costs
associated with City departments providing these services. While some budgeted revenue
increases result from fee increases, other increases are the result of higher volume, not increased
fees. These revenue impacts are summarized in the resource level change tables contained within
each departmenta! section of the 2008-09 Proposed Budget.
POLICY IMPLICATIONS
These recommendations are consistent with existing City policies.
ENVIRON~IENTAL ASSESSMENT
Adjustment to the Municipal Fee Schedule does not constitute a project as defined in Public
Resources Code Section 21065 for the purposes of the California Environmental Quality Act.
ATTACHS~NTS
Attachment A:
Attachment B:
Summary of Proposed Changes to the 2008-09 Municipal Fee Schedule
Proposed 2008-09 Municipal Fee Schedule
PREPARED BY:
MARY
Senior Financial Analyst
C~M_R:213:08 Page 2 of 3
DEPARTMENT HEAD APPROVAL:
LALO PEREZ
Director, Administrative Services
CITY MANAGER APPROVAL:
STEVE EMSLIE and KELLY MOtLARIU
Deputy City Managers
CMR:213:08 Page 3 of 3
Attachment A
Summary of Proposed Changes
to the 2008-09 Municipal Fee
CITYWIDE (See page 1-1 for details)
WGW Utility Standards, latest edition ilncrease fee for the actual cost of printing.
ADMINISTRATIVE SERVICES DEPARTMENT (See page 3-1 for details)
Conveyance of a permit or other right in real estate to cure an Increase by citywide cost index.
encroachment onto City-owned property:
Non-residential/Residential
Telecommunications application processing fee i Increase by citywide cost index.
Easement Vacation - Summary/General ilncrease by citywide cost index.
Mailing (Certified)]Fee increase due to US postal service approved increase.
.’able Franchise Renewal Fee is eliminated ,iThis fee is eliminated because there are no longer franchise renewals due to a.ichange ~n state law.
COMMUNITY SERVICES DEPARTMENT ,
Arts and Sciences (See page 4-1 for details)
Project LOOK!Increase fees to full cost recovery.
Locker Rentals fee is eliminated The locker rental fee is being eliminated because it is obsolete.
Parks and Open Space (See page 7-1 for-details)
Special Events iThis fee is increasing to allow a wider range of activities.
Plav_,zround Inspection Fee JThis new fee is for private play~ound inspections of dedicated parkland
:idedicated by developers.
Field Inspector Hourly Fee This new fee is for private playgound inspections of dedicated parkland
idedicated by developers.
Organic Garden Plots i Increase fee by consumer price index.
Rentals and Reservations (See pages 8-1 to 8-5 for details)
Baylands Nature Interpretive Center-Meeting Room Increase fee to bring in line with other CSD rental facilities of similar size.
Arastradero Gateway Educational Facility Increase fee to bring in line with other CSD rental facilities of similar size.
Foothills Nature Interpretive Center Classroom-residents only Increase fee to bring in line with other CSD rental facilities of similar size.
Oak Grove (150 people maximum), Pine Gulch (32 max.), and
Woodfern Picnic (60 max.) Areas:
1-25 people Increase fee to bring rental in line with adjoining park districts.
26-100 people (Oak Grove only)Increase fee to bring rental in line with adjoining park districts.
101-150 people (Oak Grove only)Increase fee to bring rental in line with adjoining park districts.
Stanford/Palo Alto Soccer Field - Palo Alto Based Youth Sports Text changes for clarification purposes.
Groups (when 51% or more of participants are Palo Alto
residents).
Palo Alto Based Youth Sports Groups (when 51% or more of This new fee is to transition from per participant to per hour.
participants are Palo Alto residents. This line item does not
apply to the Stanford Palo Alto Playing fields).
Palo Alto Based Youth Sports Groups (When 51% or more of Text changes for clarification purposes.
participants are Palo Alto residents. This line item does not
apply to the Stanford Palo Alto Playing fields).
Art Center and Communit3’ Theatre Attendant [Increase by ciD, wide cost index.
Park Ranger [Increase by citywide cost index.
Art Center Grand Piano !Increase to recover maintenance costs.
Cin. qf Palo Alto l
Attachment A
Summary of Proposed Changes
to the 2008-09 Municipal Fee
Canoe (Foothills Park)i Increase fee to bring rental in line with other agencies.
Personal Floatation Device (Foothills Park)iThis is a new fee for floatation device rentals.
CUBBERLEY COMMUNITY CENTER (See pages 9-1 for details)
City Training Center Classroom (H-5)This is a correction to a fee that was incorrectly increased last )’ear.
FIRE (See pages 13-1 for details)
Various These are various code reference textual updates.
Various Increase various Fire Department fees by the citywide cost index.
HUMAN RESOURCES DEPARTMENT (See pages 14-1 to 14-2 for details)
Training Classes i Two of the headings changed.
Various Training Classes These new fees reflect increases in instruction and material costs.
Academy Progams are eliminated These classes are being consolidated to simplify the municipal fee schedule.
Management Talent Exchange Progam (MTEP)The new fees reflect increases in instruction and material costs,
,IBIL~RY DEPARTMENT (See page 15-1 for details)
Juvenile Fee is eliminated i Adult and juvenile fines are consolidated.
Processing Fee is eliminated .......This fee is being replaced v,,ith the "Billing Fee."
[Billing Fee This fee description has changed from "Processing" to "Billing."
Compact Disc; Diskette, formatted, 3.5" is eliminated This fee is eliminated because the data storage device is obsolete.
USB Flash Drive !This is a new fee to provide a data storage device widely used by’ customers.
Sale of Library., Lists is eliminated This fee is eliminated because the Library, has not produced printed lists for
several .’,,ears. These lists are online for people to use as needed.
PLANNING AND COMMUNITY ENVIRONMENT (See pages 16-1 to 18-1 for details)
Various building inspection fees These fees are increased by the citywide cost index.
Building Movin~Relocating Permit {These fees are increased by the cit),wide cost index.
Electrical Permits: Base Fee and New or remodeled square These fees are increased by the citywide cost index.
footage (includes all electrical work)
Various Inspection Services - General Fees These fees are increased by the citywide cost index.
Mechanical Permits: Base Fee and New or remodeled square i These fees are increased by the citywide cost index.
footage (includes all mechanical work)
Plumbing Permits: Base Fee and New or remodeled square These fees are increased by the citywide cost index.
footage (includes all plumbing work)
Use and Occupancy Permits These fees are increased by the citywide cost index.
Architectural Review Fees These fees are increased by the citywide cost index.
Historic Resource Fees These fees are increased by the citywide cost index.
Minor Project requiting Staff review only is eliminated iThis fee is eliminated and is being replaced by another minor historic project
review fee.
Historic Review of Individual Review Application i This is a new fee for the additiona! review required for historic structures that
[undergo individual review.
iComprehensive Plan Change (outside of Annual Review)iThese fees are increased by the citywide cost index.
Development Agreement Fees These fees are increased by the citywide cost index.
Development Impact Fees These fees are increased by the Engineering News Record SF Bay’ Area cost
iindex.
Development Projects Preliminary., Review These fees are increased by the citywide cost index.
City qf Palo Alto 2
Attachment A
Summary of Proposed Changes
to the 2008-09 Municipal Fee
CEQA exemption, zoning interpretation, or other zoning letter !This fee is increased to 100 percent cost recovery., for staff time.
Mitigated Negative Declaration is eliminated iThe cost of a negative declaration is now included in the Environmental Impact
iAssessment fee. These are mainly done in-house and do not necessitate a cost
!recovery, deposit.
Environmental Impact Assessment (EIA), negative declaration, This fee is increased to include staff cost of doing negative declarations.
or mitigated negative declaration
Director’s Approval: Individual Review; and Nonconforming These fees are increased by the citywide cost index.
Use Fees
Public Notice iThis fee is increased by the consumer price index.
Site and Design; Subdivision (Minor): Subdivision (Minor) with !These fees are increased by the citywide cost index.
Exception: Subdivision (five or more parcels); Use Permit:
Temporary Use Permit; Variance, and Zone Change Fees
Use Permit for alcoholic beverage sen’ice only iThis is a new fee for applications submitted by existing eating and drinking
!sen, ices or other applicable uses to add alcoholic beverage service.
POLICE DEPARTMENT (See pages 19-1 to 20-4 for details)
Parking Enforcement Officer is eliminated -’Parking Enforcement Officers have been reclassed to Community, Sen, ice
Officers.
Parenting Project Progam This fee has two components: 1 .) the $100 for pro~am and 2.) $35 for material
cost recovery. The material cost is now in a separate, new fee for Parenting
Project Materials.
Parenting Project Materials This new fee is a part of the Parenting Project Pro~am fee.
Fee Discount for low income and!or disabled text reference is In lieu of discount. Palo Alto Adult Education will be ~_ivin~ $I00 scholarships
eliminated to those families that complete all the relevant classes.
Breeding Permit - cat, dog, or bird This new fee is required by current Municipal Code.
PUBLIC WORKS DEPARTMENT (See pages 21-1 to 21-2 for details)
Construction of Public Right-of-Way (including public or private Increase fee by consumer price index.
subdivision streets)
Various Encroachment Permits Increase fees by’ consumer price index.
Encroachment Permit: Non-residential 1 Day Th s new fee is to accommodate short 1 day, encroachments.
Various Storm Drain Fees Increase fees by, consumer price index.
Microwave Ovens This new fee is for the disposal of microwave ovens.
Septic Tank Waste and Portable Toilet Pumpings IThis fee has been collected in the past and the Municipal Fee schedule is being
updated to reflect past practice.
Grease Trap Waste iThis fee has been collected in the past and the Municipal Fee schedule is being
i updated to reflect past practice.
UTILITIES DEPARTMENT (See pages 22-1 for details)
Subscriptions: UAC Minutes and Packets is eliminated iThis fee is eliminated because these items are on the City’s website and if they, are
i requested the City Wide copying fees can be used.
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