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2020-02-12 Planning & transportation commission Agenda Packet
_______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to two minutes or less to accommodate a larger number of speakers. Planning & Transportation Commission Regular Meeting Agenda: February 12, 2020 Council Chambers 250 Hamilton Avenue 6:00 PM Call to Order / Roll Call Oral Communications The public may speak to any item not on the agenda. Three (3) minutes per speaker.1,2 Agenda Changes, Additions, and Deletions The Chair or Commission majority may modify the agenda order to improve meeting management. City Official Reports 1. Directors Report, Meeting Schedule and Assignments Study Session Public Comment is Permitted. Three (3) minutes per speaker.1,3 Action Items Public Comment is Permitted. Applicants/Appellant Teams: Fifteen (15) minutes, plus three (3) minutes rebuttal. All others: Three (3) minutes per speaker.1,3 2. Planning and Transportation Commission Review and Recommendation Regarding the City's Annual Comprehensive Plan Progress Report, Inclusive of the Housing Element. 3. PUBLIC HEARING. Planning and Transportation Commission Consideration of an Ordinance Amending Section 18.42.110 (Wireless Communication Facilities) of Chapter 18.42 (Standards for Special Uses) of Title 18 (Zoning) of the Palo Alto Municipal Code (PAMC). Environmental Assessment: This Ordinance is Exempt from Environmental Review Under CEQA Guidelines Sections 15061(b)(3) and 15301, 15302, 15303 and 15305. Approval of Minutes Public Comment is Permitted. Three (3) minutes per speaker.1,3 _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to two minutes or less to accommodate a larger number of speakers. Committee Items Commissioner Questions, Comments, Announcements or Future Agenda Items Adjournment _______________________ 1. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson’s presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. 2. The Chair may limit Oral Communications to 30 minutes for all combined speakers. 3. The Chair may reduce the allowed time to speak to two minutes or less to accommodate a larger number of speakers. Palo Alto Planning & Transportation Commission Commissioner Biographies, Present and Archived Agendas and Reports are available online: http://www.cityofpaloalto.org/gov/boards/ptc/default.asp. The PTC Commission members are: Chair Carolyn Templeton Vice Chair Giselle Roohparvar Commissioner Michael Alcheck Commissioner Bart Hechtman Commissioner Ed Lauing Commissioner William Riggs Commissioner Doria Summa Get Informed and Be Engaged! View online: http://midpenmedia.org/category/government/city-of-palo-alto/ or on Channel 26. Show up and speak. Public comment is encouraged. Please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Commission Secretary prior to discussion of the item. Write to us. Email the PTC at: Planning.Commission@CityofPaloAlto.org. Letters can be delivered to the Planning & Development Services Department, 5th floor, City Hall, 250 Hamilton Avenue, Palo Alto, CA 94301. Comments received by 2:00 PM two Tuesdays preceding the meeting date will be included in the agenda packet. Comments received afterward through 2:00 PM the day of the meeting will be presented to the Commission at the dais. Material related to an item on this agenda submitted to the PTC after distribution of the agenda packet is available for public inspection at the address above. Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. Planning & Transportation Commission Staff Report (ID # 11081) Report Type: City Official Reports Meeting Date: 2/12/2020 City of Palo Alto Planning & Development Services 250 Hamilton Avenue Palo Alto, CA 94301 (650) 329-2442 Summary Title: City Official Report Title: Directors Report, Meeting Schedule and Assignments From: Jonathan Lait Recommendation Staff recommends that the Planning and Transportation Commission (PTC) review and comment as appropriate. Background This document includes the following items: • PTC Meeting Schedule • PTC Representative to City Council (Rotational Assignments) • Tentative Future Agenda Commissioners are encouraged to contact Vinh Nguyen (Vinhloc.Nguyen@CityofPaloAlto.org) of any planned absences one month in advance, if possible, to ensure availability of a PTC quorum. PTC Representative to City Council is a rotational assignment where the designated commissioner represents the PTC’s affirmative and dissenting perspectives to Council for quasi- judicial and legislative matters. Representatives are encouraged to review the City Council agendas (http://www.cityofpaloalto.org/gov/agendas/council.asp) for the months of their respective assignments to verify if attendance is needed or contact staff. Prior PTC meetings are available online at http://midpenmedia.org/category/government/city-of-palo-alto/boards- and-commissions/planning-and-transportation-commission. The Tentative Future Agenda provides a summary of upcoming projects or discussion items. Attachments: • Attachment A: February 12, 2020 PTC Meeting Schedule and Assignments (DOCX) Planning & Transportation Commission 2020 Meeting Schedule & Assignments 2020 Schedule Meeting Dates Time Location Status Planned Absences 1/08/2020 6:00 PM Council Chambers Cancelled 1/29/2020 6:00 PM Council Chambers Regular 2/12/2020 6:00 PM Council Chambers Regular 2/26/2020 6:00 PM Council Chambers Regular 3/11/2020 6:00 PM Council Chambers Regular 3/25/2020 6:00 PM Council Chambers Regular 4/8/2020 6:00 PM Council Chambers Regular 4/29/2020 6:00 PM Council Chambers Regular 5/13/2020 6:00 PM Council Chambers Regular 5/27/2020 6:00 PM Council Chambers Regular 6/10/2020 6:00 PM Council Chambers Regular 6/24/2020 6:00 PM Council Chambers Regular 7/08/2020 6:00 PM Council Chambers Regular 7/29/2020 6:00 PM Council Chambers Regular 8/12/2020 6:00 PM Council Chambers Regular 8/26/2020 6:00 PM Council Chambers Regular 9/9/2020 6:00 PM Council Chambers Regular 9/30/2020 6:00 PM Council Chambers Regular 10/14/2020 6:00 PM Council Chambers Regular 10/28/2020 6:00 PM Council Chambers Regular 11/11/2020 6:00 PM Council Chambers Cancelled Veteran’s Day 11/25/2020 6:00 PM Council Chambers Cancelled Day Before Thanksgiving 12/09/2020 6:00 PM Council Chambers Regular 12/30/2020 6:00 PM Council Chambers Cancelled Day Before New Year’s Eve 2020 Assignments - Council Representation (primary/backup) January February March April May June Doria Summa Billy Riggs Michael Alcheck Billy Riggs Ed Lauing Cari Templeton Michael Alcheck Cari Templeton Ed Lauing Bart Hechtman Giselle Roohparvar Doria Summa July August September October November December Giselle Roohparvar Doria Summa Bart Hechtman Michael Alcheck Billy Riggs Ed Lauing Bart Hechtman Michael Alcheck Billy Riggs Ed Lauing Cari Templeton Giselle Roohparvar Planning & Transportation Commission 2020 Tentative Future Agenda The Following Items are Tentative and Subject to Change: Meeting Dates Topics February 26, 2020 • 840 Kipling Street • Ordinance Amending PAMC 18.52 and 18.54 (State ADA and EV Parking Requirements) To Be Scheduled: Topics Co-Working Office Model SB 50 Data Briefing Planning & Transportation Commission Staff Report (ID # 10923) Report Type: Action Items Meeting Date: 2/12/2020 City of Palo Alto Planning & Development Services 250 Hamilton Avenue Palo Alto, CA 94301 (650) 329-2442 Summary Title: 2019 Annual Comprehensive Plan and Housing Element Progress Report Title: Planning and Transportation Commission Review and Recommendation Regarding the City's Annual Comprehensive Plan Progress Report, Inclusive of the Housing Element. From: Jonathan Lait Recommendation Staff recommends that the Planning and Transportation Commission (PTC): 1. Review the reports and supporting documentation and recommend approval to the City Council. Please note the report package is due to the State of California’s Office of Planning and Research (OPR) and Department of Housing and Community Development (HCD) by April 1, 2020. Executive Summary In accordance with Government Code section 65400 and Palo Alto’s 2030 Comprehensive Plan, staff prepared the City’s annual Comprehensive Plan Progress Report for the calendar year 2019. This report provides an update on the following two critical Comprehensive Plan documents: • 2030 Comprehensive Plan Implementation Plan • 2015-2023 Housing Element - Although adopted on a cycle separate from the Comprehensive Plan, the Housing Element is considered a key component of the Comprehensive Plan and is therefore included in this progress report. This staff report summarizes progress towards the programs and goals set forth in each of these documents. The two attached tables enable staff, as well as local and state officials to note the progress of individual programs and goals. City of Palo Alto Planning & Development Services Department Page 2 Background 2030 Comprehensive Plan Annual Progress Report 2019 The Comprehensive Plan is Palo Alto’s long-range policy document that will be implemented over a course of 11 years. The 2030 Comprehensive Plan1 Implementation Plan contains 410 programs attributed to approximately 15 different lead agencies or departments. These programs are meant to be implemented over the course of the Comprehensive Plan’s life, or approximately 11 years. Since the Comprehensive Plan was adopted in late 2017, the implementation of many programs remains ongoing. The following table shows the status of the programs completed, partially complete, ongoing, and pending. Table 1. 2019 Implementation Status of the Comprehensive Plan Programs 2019 Status Number of Programs % of Total Programs Complete 34 8 Partially Complete 42 10 Ongoing 233 57 Pending 101 25 Total 410 100% Guide to the Annual Progress Report Attachment A contains the 2020 Progress Report. The report identifies priority levels for each program. The City Council established these priorities at the time of Plan adoption. The prioritization also guided the allocation of resources to implement the plan. The following five categories, which appear in the attached table (Attachment A), reflect the level of priority for accomplishment of the Plan’s programs: S: “Short-term” – programs planned for implementation within the first five years after Comprehensive Plan adoption M: “Medium-term” – typically means programs that would be implemented or completed roughly within five to ten years after Comprehensive Plan adoption L: “Long-term” – programs that would be implemented or completed more than ten years after Comprehensive Plan adoption 1 Comprehensive Plan 2030: https://www.cityofpaloalto.org/civicax/filebank/documents/62915 City of Palo Alto Planning & Development Services Department Page 3 IP: “In progress” – programs that were already underway to complete a specific, defined work effort at the time of the Comprehensive Plan’s adoption, and R: “Routine” activities that are part of the normal course of business for staff. Most of the Implementation Plan’s routine “R” programs were successfully initiated in 2018 and 2019, along with many short-term “S” programs. Many other short-term and even some medium- term “M” programs were partially completed. As expected, very few long-term “L” programs were partially or fully completed. It is not uncommon for priorities to shift over time depending on resource availability. The progress towards each program is identified in the “2019 Status” column of the attached table. The key for the “2019 Status” column is noted below: C = Complete, PC = Partially Complete, O = Ongoing, P = Pending The Comprehensive Plan Implementation Chapter starting on page 211 lists the programs in detail. https://www.cityofpaloalto.org/civicax/filebank/documents/62915 Attachment A of this staff report is a table listing implementation programs for the following four required Plan Elements: Land Use and Community Design Element, Transportation Element, Natural Environment Element and Safety Element. The table also includes the two optional Elements, Business and Economics, and Community Services and Facilities, along with the Governance chapter in the 2030 Comprehensive Plan. 2015-2023 Housing Element and the Annual Progress Report 2019 The Housing Element is one of the mandatory elements which must be included in the City’s Comprehensive Plan. The Housing Element provides goals, policies, and actions that help the City plan for the housing needs for all segments of the City’s population. Housing Element law mandates that local governments adequately plan to meet the existing and projected housing needs of all economic segments of the community. The City is required to update its Housing Element per State Housing Element Law every eight years. The City’s current Housing Element for the period of 2015-2023 was adopted on November 10, 2014 and was certified by the California Department of Housing and Community Development (HCD) on January 20, 2015. The Housing Element can be found at the link provided here: https://www.cityofpaloalto.org/civicax/filebank/documents/37935. The Housing Element covers five key areas: City of Palo Alto Planning & Development Services Department Page 4 1. Analysis of existing needs, including the number of people living in substandard or overcrowded housing, people paying more for their homes than they can sustainably afford, people with special housing needs, and affordable units at risk of converting to market rate. 2. Analysis of projected needs, including the allocation of income-specific housing needs developed by the Association of Bay Area Governments (ABAG). 3. A site inventory where housing development is allowed, as well as supported by infrastructure and the environment. 4. Analysis of government controls on housing development. 5. Programs, policies and objectives that the City will adopt to assist the development of housing for different income and special needs groups, ensure equal housing opportunity, and preserve and improve the existing housing stock. The City is required to prepare an Annual Progress Report (APR) per Government Code Section 65400 to report on its progress and program status in implementing its Housing Element. The Housing Element APR will be submitted to the California Department of Housing and Community Development and the Governor’s Office of Planning and Research by April 1, 2020. There are three components of the APR: 1. Total number of net housing units produced or “permitted” by the City in a calendar year; 2. Status on jurisdiction’s progress in addressing its Regional Housing Needs Allocation (RHNA); 3. Status of the implementation of the 2015-2023 Housing Element’s programs and goals. A link to the City’s 2019 Housing data for Annual Progress Report update can be found at: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=49970.13&BlobID=74912.2 In 2019 the City permitted a total of 107 net new dwelling units in 2019. Two units were deed- restricted, low-income affordable units, and 105 units were in the above moderate (market rate) income category. Annual Progress Report and Regional Housing Needs Allocation 2 Note that the Table A2 of this document online at this link contains very small type that must be enlarged to view. PTC members will receive a larger format, hard copy of this document as Attachment C to this report. City of Palo Alto Planning & Development Services Department Page 5 Importantly, the State requires the annual progress report to describe the City’s progress in meeting its share of Regional Housing Needs Allocation (RHNA) efforts to preserve, rehabilitate, or produce housing. As part of the RHNA process overseen by the Association of Bay Area Governments (ABAG), the City of Palo Alto was assigned a quantified goal of 1,988 units. This number represents the City’s “fair share” of projected housing need over the 2015-2023 planning period. The projected need is distributed among the following income groups: extremely low and very low (691 units), low (432 units), moderate (278 units), and above moderate (587 units) income. Table 2 shows the RHNA breakdown by income group: In 2019 Palo Alto made progress toward its RHNA requirement. The City added 2 affordable units and 105 market rate units. (Attachment C: Housing Element Annual Progress Report, mandated by HCD) Table 2: City of Palo Alto Regional Housing Needs Allocation 2015-2023 Income Group % of County AMI Palo Alto RHNA (2014-2022) % of Units Very Low 0-50% 691 35% Low 51-81% 432 22% Moderate 81-120% 278 14% Above Moderate 120%+ 587 29% Total 1,988 100% Table 3 below provides a summary of the City’s progress in meeting its RHNA through 2019 (and these numbers are based on building permits issued in 2019): Table 3: City of Palo Alto RHNA Progress 2014-2019 Cumulative Income Group Palo Alto RHNA Number of Units % of RHNA Permitted Accomplished Very Low 691 43 6% Low 432 65 15% Moderate 278 26 9% City of Palo Alto Planning & Development Services Department Page 6 Above Moderate 587 420 72% Total 1,988 556 28% Goals, Policies, and Programs The Housing Element contains several adopted programs the City will need to implement during the Housing Element period ending in 2023. Table 4 below has a summary of the status of those programs. Of the 72 programs listed in the Housing Element: • 31 are ongoing programs, • 25 of those have been completed, • 11 are underway, and • 5 programs have not yet been completed. The 11 programs underway are part of the second phase of the City’s Housing Work Plan, subject to Council’s approval. The five programs that have not yet been completed require further Council direction. Table 4. Status of Near-Term Housing Element Programs (December 2014 to December 2018) and Ongoing Programs Status Housing Element Programs Number City of Palo Alto Planning & Development Services Department Page 7 Table 4. Status of Near-Term Housing Element Programs (December 2014 to December 2018) and Ongoing Programs Ongoing Promote/Incentivize Rehabilitation and Neighborhood Revitalization: H1.1.1; H3.2.2; H1.3.1 Implementation of BMR Ordinance H3.1.2; H3.1.3; H3.1.5Enforcement of Condominium Conversion H3.1.9; H3.1.10 Support of 100% Affordable Housing Projects H3.1.11; H3.3.1; H3.3.2; H3.4.2; H2.3.1 Assisting Lower Income Households H3.4.4; H3.2.1 Regional Efforts to Support Housing H3.3.6; H3.4.1; H3.5.1; H4.1.1; H5.1.3; H3.1.13 Fair Housing and CDBG Implementation H4.1.2; H4.1.3; H4.1.4; H4.1.5; H4.1.6 Promote Green Building H5.1.1; H5.1.2; H5.1.4; H5.1.5; H5.1.6 31 Completed Modifying Zoning Code for Promotion of ADU 25 H1.1.2; H3.3.5 Amending Zoning Code and BMR Ordinance to Create Incentives for Affordable Housing and Workforce Housing H2.1.4; H2.1.9; H3.6.1; H2.2.1; H3.1.1; H2.1.1;H2.1.2; H2.2.8; H2.1.3; H2.1.6; H3.1.12; H2.2.7; H3.3.3; Promotion of Housing Sites and Developed Plans H2.1.8; H5.1.7; H2.2.6; H2.1.12; Housing Preservation via Financial Incentives H2.2.4; H3.1.8 Creation of Affordable Housing Fund via Impact and In-lieu payments H3.4.3; H3.1.6 Support of Transitional Housing H3.5.2; H3.5.3; City of Palo Alto Planning & Development Services Department Page 8 Table 4. Status of Near-Term Housing Element Programs (December 2014 to December 2018) and Ongoing Programs Partially Completed Reduction of Fees and Flexible Development Standards for Preservation of Cottages H1.1.3; H2.1.4 BMR Requirements in Condominium Conversions and Preservation of At-Risk Units H1.2.1; H3.1.4; H3.1.14 Increase Connectivity and Walkability and Study of Parking H2.1.7 Development of Coordinated Plans H2.2.3; H2.1.10; H2.1.5 Outreach to Identify Housing Sites and Regional Collaboration H2.2.2; H4.2.2; 3.1.14; 11 Not Completed Pedestrian and Transit Oriented Overlay H2.1.11 Identify Transit Rich Housing Sites H2.2.5 Innovative Housing H3.1.7; Group homes and Flexible Standards for Special Needs H3.3.4; H4.2.1 5 Total 72 Timeline The Planning and Transportation Commission’s recommendation will be forwarded to the City Council as a consent calendar item on the March 3, 2020 agenda. The City Council will authorize transmittal of the 2019 Annual Comprehensive Plan and Housing Element Progress Report to the California Office of Planning and Research and to separately submit the Housing Element Annual Progress Report (ARP) to the California Department of Housing and Community Development (HCD). Both reports should be submitted by March 31, 2020. Stakeholder Engagement City of Palo Alto Planning & Development Services Department Page 9 City staff assisted in the preparation of this progress report. Staff did not reach out to community members to prepare this progress report. Resource Impact There is no resource impact beyond the staff time to prepare and submit reports. Policy Implications The City is required to submit these progress reports annually to the Office of Planning and Research. If the reports are not submitted by April 1st of each year, the City may be subject to a court order that requires completion of the report. Cities that fail to complete and submit their Housing Element Annual Progress Reports will trigger SB 35 streamlining provisions for housing development applications. Environmental Review This report to the Planning and Transportation Commission regarding the City’s progress on the existing Comprehensive Plan and Housing Element is not a project requiring review under the California Environmental Quality Act (CEQA). Attachments: Attachment A: Summary of Comprehensive Plan Progress Report for 2019 (PDF) Attachment B: Housing Element Program Implementation Status Report for 2019 (PDF) Attachment C: Housing Element Annual Progress Report, mandated by the State Housing and Community Development Department (PTC members will receive hardcopies) https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=49970.13&BlobID=74912. Attachments: • Attachment A Comprehensive Plan Implementation Program Review 2019 (PDF) • Attachment B Housing Element Program Implementation Status Report 2019 (PDF) COMPREHENSIVE PLAN IMPLEMENTATION CHAPTER PROGRESS REPORT PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 1 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes 1. Land Use Element Goal L-1: A compact and resilient city providing residents and visitors with attractive neighborhoods, work places, shopping districts, public facilities, and open spaces. L1.6.1 Review regulatory tools available to the City and identify actions to enhance and preserve the livability of residential neighborhoods and the vitality of commercial and employment districts, including improved code enforcement practices. Planning and Development Services S $$ PC 311 CRM tool integration with Accela Automation is in progress and will be completed 1st quarter of 2020. L1.8.1 Maintain and update as appropriate the 1985 Land Use Policies Agreement that sets forth the land use policies of the City, Santa Clara County, and Stanford University with regard to Stanford unincorporated lands. Planning and Development Services IP $ P Stanford withdrew its 2000 application for General Use Permit in December 2019. The City meets regularly with Stanford regarding land use. Goal L-2: An enhanced sense of “community” with development designed to foster public life, meet citywide needs and embrace the principles of sustainability. L2.2.1 Explore whether there are appropriate locations to allow small-scale neighborhood-serving retail facilities such as coffee shops and corner stores in residential areas. Planning and Development Services M $ O Ongoing, no new goals set now. L2.4.1 Amend the Housing Element to eliminate housing sites along San Antonio Road and increase residential densities in Downtown and the California Avenue area to replace potential units from the sites eliminated. Planning and Development Services S $ p The 788 San Antonio Road 102 housing unit project application was filed in March 2019; draft EIR and ARB review underway; project to be reviewed by City Council in 2020. Council actions to inform Housing Element modifications. To be considered as a part of the next Housing Element update. L2.4.2 Allow housing at Stanford Shopping Center, provided that adequate parking and vibrant retail is maintained and no reduction of retail square footage results from the new housing. Planning and Development Services S $ PC Mixed Use development is allowed in the CC zoning district since 2018. Future housing development requires conversation with tenants and Stanford University. L2.4.3 Allow housing on the El Camino Real frontage of the Stanford Research Park. Explore multi-family housing Planning and Development S $ P Pending conversation with Stanford University. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 2 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes elsewhere in Stanford Research Park and near the SUMC. Services L2.4.4 Assess non-residential development potential in the Community Commercial, Service Commercial and Downtown Commercial Districts (CC, CS and CD) and the Neighborhood Commercial District (CN), and convert non-retail commercial FAR to residential FAR, where appropriate. Conversion to residential capacity should not be considered in Town and Country Village. Planning and Development Services S $ C Affordable Housing (AH) zoning overlay adopted in April 2019 allows quality projects to convert commercial floor area to residential. L2.4.5 Update the municipal code to include zoning changes that allow a mix of retail and residential uses but no office uses. The intent of these changes would be to encourage a mix of land uses that contributes to the vitality and walkability of commercial centers and transit corridors. Planning and Development Services S $ P Citywide ground floor retail ordinance completed L2.4.6 Explore changing the Transfer of Development Rights (TDR) ordinances for both buildings of historic significance and for seismic retrofits so that transferred development rights may only be used for residential capacity. Planning and Development Services M $ P L2.4.7 Explore mechanisms for increasing multi-family housing density near multimodal transit centers. Planning and Development Services S $$ PC Affordable Housing Combining District, Work Force Housing and HIP enacted in 2018 and 2019. L2.4.8 Identify development opportunities for BMR and more affordable market rate housing on publicly owned properties in a way that is integrated with and enhances existing neighborhoods. Planning and Development Services S $$ PC Workforce Housing ordinance was specific to publicly zoned properties. Court House project on County owned land was in conceptual stages of development in 2019 L2.5.1 Collaborate with PAUSD in exploring opportunities to build housing that is affordable to school district employees. Planning and Development Services IP $ O Cubberley Master Plan concepts for including housing were considered in 2019. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 3 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes L2.7.1 Review development standards to discourage the net loss of housing units. Planning and Development Services S $ P State laws recently enacted standards addressing no net loss policies. City will evaluate additional policies in future. L2.8.1 Conduct a study to evaluate various possible tools for preventing displacement of existing residents. Planning and Development Services M $$ PC In 2018, the City passed a relocation ordinance which has provisions for assistance. The President Hotel Project is an example. L2.8.2 Develop and implement a system to inventory the characteristics of existing housing units and track changes in those characteristics on a regular basis. Make the information publicly available. Planning and Development Services M $$ P L2.10.1 Collaborate with PAUSD to plan for space to accommodate future school expansions or new school sites, and evaluate zoning space to accommodate new schools. Planning and Development Services IP $$ O Cubberley Master Plan work is in progress Goal L-3: Safe, attractive residential neighborhoods, each with its own distinct character and within walking distance of shopping, services, schools, and/or other public gathering places. L3.2.1 Evaluate and implement strategies to prevent conversion of residential and neighborhood-serving retail space to office or short-term vacation rentals. Planning and Development Services IP $ PC PAMC Section 18.40.180 ensures no net loss of retail space in designated areas. L.3.5.1 Develop a program to assess and manage both the positive and negative impacts of basement construction in single family homes on the community and the environment, including: Impacts to the natural environment, such as potential impacts to the tree canopy, groundwater supply or quality, and soil compaction. Safety issues such as increased surface flooding increased groundwater intrusion with sea level rise, emergency access and egress, or sewage backflows. Planning and Development Services & Department of Public Works S $$ O PDS staff coordinated with Public Works on secant walls and groundwater compaction issues in 2019… Goal L-4: Inviting pedestrian scale centers that offer a variety of retail and commercial services and provide focal points and community gathering places for the city’s residential neighborhoods and employment districts. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 4 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes L4.2.1 Study the overall viability of ground-floor retail requirements in preserving retail space and creating an active street environment, including the types of locations where such requirements are most effective. Planning and Development Services M $$ P L4.2.2 Evaluate the effectiveness of formula retail limits adopted for California Avenue. Develop incentives for local small businesses where warranted. Planning and Development Services M $$ P Council approved a 636-space public parking garage at 350 Sherman in the Cal Ave are; this is now under construction L4.2.3 Explore and potentially support new, creative and innovative retail in Palo Alto. Planning and Development Services S $$ PC Innovative retail use is supported and approved in Palo Alto; 2019 e.g. s, Blendid on University and Local Food Hall at Alma Plaza. L4.4.1 Study the feasibility of using public and private funds to provide and maintain landscaping and public spaces such as parks, plazas, sidewalks and public art within commercial areas. Planning and Development Services M $ PC The Public Art Program provides ongoing temporary exhibitions in front of City Hall, in the heart of downtown Palo Alto. Additionally, public artworks are being commissioned in both the downtown and California Avenue corridors at the upcoming downtown parking garage, California Avenue garage, and the Public Safety Building. An artwork was installed in January 2019 in downtown Palo Alto at the renovated Avenidas building, which will be open and available to the public. (CSD) L4.4.2 Through public/private cooperation, provide well- signed, clean, and accessible restrooms. Planning and Development Services R $ O Ongoing L4.4.3 Collaborate with merchants to enhance the appearance of streets and sidewalks within all Centers. Encourage the formation of business improvement districts and undertake a proactive program of maintenance, repair, landscaping and enhancement. Planning and Development Services R $$ P There are no substantial actions to report at this time (Urban Forestry) PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 5 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes L4.4.4 Identify priority street improvements that could make a substantial contribution to the character of Centers, such as widening sidewalks, narrowing travel lanes, creating medians, restriping to allow diagonal parking, and planting trees. Office of Transportation S $$$ P California Avenue is completed. Downtown is inactive, might be a part of Downtown study in future. L4.5.1 Revise zoning and other regulations as needed to encourage the preservation of space to accommodate small businesses, start-ups and other services. Planning and Development Services M $$ P L4.5.2 Consider planning, regulatory, or other incentives to encourage property owners to include smaller office spaces in their buildings to serve small businesses, non- profit organizations, and independent professionals. Planning and Development Services M $ P L.4.6.1 Explore increasing hotel FAR from 2.0 to 3.0 in the University Avenue/Downtown area and 2.5 in areas outside of Downtown. Planning and Development Services M $$ P L4.8.1 Prepare a Coordinated Area Plan for Downtown. Planning and Development Services IP $$$ O City Council approved new PDA for Downtown on January 13, 2020; CAP not yet commenced. L4.8.2 Study the feasibility of converting parts of University Avenue to a pedestrian zone. Planning and Development Services & Office of Transportation M $$ P Inactive now, might be a part of Downtown study in future L4.9.1 While preserving adequate parking to meet demand, identify strategies to reuse surface parking lots. Planning and Development Services & Office of Transportation IP $ O Work in progress L4.9.2 Explore adding additional Floor Area Ratio (FAR) for retail at Stanford Shopping Center. Planning and Development Services M $ P To be started in approximately 5 years, no change in status in 2019. L4.10.1 Prepare a coordinated area plan for the North Ventura area and surrounding California Avenue area. The plan should describe a vision for the future of the North Planning and Development Services IP $$$ O Coordinated Area plan work in progress. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 6 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes Ventura area as a walkable neighborhood with multi- family housing, ground floor retail, a public park, creek improvements, and an interconnected street grid. It should guide the development of the California Avenue area as a well-designed mixed use district with diverse land uses and a network of pedestrian-oriented streets. L4.10.2 Create regulations for the California Avenue area that encourage the retention or rehabilitation of smaller buildings to provide spaces for existing retail, particularly local, small businesses. Planning and Development Services M $$ P Historic preservation program is static and needs influx of grant funds and personnel before this program is embarked upon. City Council direction required to commence work. L4.16.1 Maintain distinct neighborhood shopping areas that are attractive, accessible and convenient to nearby residents. Planning and Development Services R $ O Commercial zoning and Retail Preservation Ordinance ensure these shopping areas are maintained. Goal L-5: High quality employment districts, each with their own distinctive character and each contributing to the character of the city as a whole. L5.1.1 Explore with Stanford University various development options for adding to the Stanford Research Park a diverse mix of uses, including residential, commercial hotel, conference center, commercial space for small businesses and start-ups, retail, transit hub, and other community-supporting services that are compatible with the existing uses, to create a vibrant innovation- oriented community. Planning and Development Services M $$ O Staff meets regularly with Stanford to discuss this and other goals. Goal L-6: Well-designed buildings that create coherent development patterns and enhance city streets and public spaces. L6.1.1 Promote awards programs and other forms of public recognition for projects of architectural merit that contribute positively to the community. Planning and Development Services R $ O The ARB awards occur every five years per ARB bylaws. Next ARB awards is 2020. Historic preservation awards under consideration. L6.3.1 Develop guidelines for bird-friendly building design that minimizes hazards for birds and reduces the Planning and Development M $$ P To be started in approximately 5 years. Staff is currently implementing bird- PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 7 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes potential for collisions. Services friendly design with the help of Guidelines from other cities. L6.6.1 Modify design standards for mixed use projects to promote a pedestrian-friendly relationship to the street, including elements such as screened parking or underground parking, street-facing windows and entries, and porches, windows, bays and balconies along public ways, and landscaping, and trees along the street. Avoid blank or solid walls at street level. Planning and Development Services IP $ O Staff uses the existing Guidelines and context based design criteria to promote pedestrian-friendly environments. City is embarking on review of regulations to convert subjective guidelines to objective standards. L6.7.1 Implement architectural standards to assure they effectively address land use transitions. Planning and Development Services R $ C Staff and the ARB regularly implement the AR Findings and assess development projects for compliance with context-based design criteria to ensure smooth transitions between uses. Goal L-7: Conservation and preservation of Palo Alto’s historic buildings, sites, and districts. Program for Policy L7.2 If a proposed project would substantially affect the exterior of a potential historic resource that has not been evaluated for inclusion into the City’s Historic Resources Inventory, City staff shall consider whether it is eligible for inclusion in State or federal registers prior to the issuance of a demolition or alterations permit. Minor exterior improvements that do not affect the architectural integrity of potentially historic buildings shall be exempt from consideration. Examples of minor improvements may include repair or replacement of features in kind, or other changes that do not alter character-defining features of the building.” Planning and Development Services R O Implementation of Policy 7.2 commenced in January 2018. A report to the HRB presented a summary of properties for which historic resource evaluations had been prepared since January 2018, to consider potentially historic buildings – particularly, homes constructed prior to 1948 identified as potentially eligible for California Register of Historic Resources, when owners are considering or have submitted proposals for major alterations or demolition. Staff also considers non-residential and other properties for eligibility, when Architectural Review or other discretionary applications are PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 8 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes submitted. L7.1.1 Update and maintain the City’s Historic Resource Inventory to include historic resources that are eligible for local, State, or federal listing. Historic resources may consist of a single building or structure or a district. Planning and Development Services R $ O The Historic Resource Inventory has not been updated to list the eligible State and National eligible resources. This would require Council action. However, the GIST system shows eligible resources. When properties are found California Register Eligible and ineligible via ongoing individual evaluations, the staff systematically updates the City’s GIS system. L7.1.2 Reassess the Historic Preservation Ordinance to ensure its effectiveness in the maintenance and preservation of historic resources, particularly in the University Avenue/Downtown area. Planning and Development Services M $ P Program has not commenced. L7.8.1 Promote and expand available incentives for the retention and rehabilitation of buildings with historic merit in all zones and revise existing zoning and permit regulations to minimize constraints to adaptive reuse. Planning and Development Services S $ PC Code changes were implemented in 2019: (1) Incentives available previously only to Inventory Categories 1 and 2 homes were expanded to allow use for Inventory Category 3 and 4 homes, and (2) subdivision incentive for historic preservation was adjusted to allow the historic property on the front lot of a propose subdivision and allow the subdivision even when only one existing home is on the property to be subdivided. L7.8.2 Create incentives to encourage salvage and reuse of discarded historic building materials. Planning and Development Services & Public Works S $ PC Public Works Department has implemented a deconstruction ordinance for approved demolitions, to become effective in June 2020. L7.8.3 Seek additional innovative ways to apply current codes and ordinances to older buildings. Use the State Planning and Development R $ O Ongoing. Staff of planning and building provided information about PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 9 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes Historical Building Code for designated historic buildings. Services use of the State historic building codes in a public hearing/HRB retreat in 2019 L7.12.1 Review parking exceptions for historic buildings in the Zoning Code to determine if there is an effective balance between historic preservation and meeting parking needs. Planning and Development Services L $ P Program has not commenced Goal L-8: Attractive and safe civic and cultural facilities provided in all neighborhoods and maintained and used in ways that foster and enrich public life. Goal L-9: Attractive, inviting public spaces and streets that enhance the image and character of the city. L9.1.1 Evaluate existing zoning code setback requirements to ensure they are appropriate for scenic routes. Planning and Development Services L $ P To be started in approximately 5-10 years. L9.3.1 Review standards for streets and signage and update as needed to foster natural, tree-lined streets with a minimum of signage. Planning and Development Services & Public Works & Office of Transportation M $ O Ongoing L9.6.1 Analyze existing neighborhoods and determine where publicly accessible shared, outdoor gathering spaces are below the citywide standard. Create new public spaces, including public squares, parks and informal gathering spaces in these neighborhoods. Planning and Development Services M $$$ P Program has not commenced L9.7.1 Develop a strategy to enhance gateway sites with special landscaping, art, public spaces and/or public buildings. Emphasize the creek bridges and riparian settings at the entrances to the City over Adobe Creek and San Francisquito Creek. Planning and Development Services R $ P Program has not commenced. L9.8.1 Establish incentives to encourage native trees and low water use plantings in new development throughout the city. Planning and Development Services & Public Works & Office M $ O Staff has successfully encouraged native trees and low water use plantings through the use of the ARB findings modified in the 2016 code PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 10 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes of Transportation update (including a focus on regional, indigenous, drought tolerant species). L9.10.1 Continue the citywide undergrounding of utility wires. Minimize the impacts of undergrounding on street tree root systems and planting areas. City of Palo Alto Utilities R $$$ O Ongoing L9.10.2 Encourage the use of compact and well-designed utility elements, such as transformers, switching devices, backflow preventers and telecommunications infrastructure. Place these elements in locations that will minimize their visual intrusion. City of Palo Alto Utilities R $ O Ongoing L9.11.1 Implement the findings of the City’s Infrastructure Blue Ribbon Committee and its emphasis for rebuilding our civic spaces. Department of Public Works IP $$$ O The Infrastructure Blue Ribbon Committee’s findings resulted in Council’s adoption of the 2014 Council Infrastructure Plan, including nine priority projects. Implementation of the plan is underway, with five of the projects under construction and others in the design process. L9.11.2 Identify City-owned properties where combinations of wireless facilities can be co-located, assuming appropriate lease agreements are in place. City of Palo Alto Utilities M $ O Utilities and Planning are in the process of identifying potential City- owned properties and facilities for future wireless communication facilities and advanced metering infrastructure equipment. L9.12.1 Coordinate with regional utility providers on activities that would impact their infrastructure and right-of- way. City of Palo Alto Utilities R $ O Ongoing Goal L-10: Maintain an economically viable local airport with minimal environmental impacts. L10.1.1 Relocate the terminal building away from the Runway 31 clear zone and closer to the hangars, allowing for construction of a replacement terminal. Department of Public Works L $$$ O The Airport is requesting FAA funding for an Airport Layout Plan (ALP) update. The relocation of the Airport Terminal building will be studied during the update. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 11 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes L10.1.2 Update the Airport Layout Plan in accordance with Federal Aviation Administration requirements, as needed, while ensuring conformance with the Baylands Master Plan to the maximum extent feasible. Department of Public Works M $$$ O The Airport is requesting FAA funding for an Airport Layout Plan (ALP) update. L10.1.3 Identify and pursue funding to address maintenance, safety and security improvements needed at PAO. Department of Public Works R $ O There are no updates to report at this time. L10.3.1 Establish and implement a system for processing, tracking and reporting noise complaints regarding local airport operations on an annual basis, Department of Public Works S $$ O Since the City began operations in 2014, the Annual Aircraft Noise Complaints Report is completed each January and submitted to City Council. L10.3.2 Work with the airport to pursue opportunities to enhance the open space and habitat value of the airport. These include: Maintaining native grasses; Reconstructing levees to protect the airport from sea level rise while enhancing public access and habitat conservation; and Evaluating the introduction of burrowing owl habitat. This program is subject to federal wildlife hazard requirements and guidelines for airports. Community Services Department R $$ P A horizontal levee pilot project in the Baylands is in the design phase. The horizontal levee provides added flood protection, and if the pilot is successful it could be expanded. L10.4.1 Continue to provide a bicycle/pedestrian path adjacent to Embarcadero Road, consistent with the Baylands Master Plan and open space character of the baylands subject to federal and State airport regulations. Planning and Development Services & Office of Transportation R $ O Ongoing, Recently approved Mercedes site at Embarcadero/E. Bayshore will add separate, protected two-way segment at a critical intersection. 3. Transportation Element Goal T-1: Create a sustainable transportation system, complemented by a mix of land uses, that emphasizes walking, bicycling, use of public transportation, and other methods to reduce greenhouse gas emissions and the use of single occupancy motor vehicles. T1.2.1 Create a long-term education program to change the travel habits of residents, visitors, shoppers, and Office of Transportation R $ P Inactive PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 12 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes workers by informing them about transportation alternatives, incentives, and impacts. Work with the PAUSD and with other public and private interests, such as the Chamber of Commerce and Commuter Wallet partners, to develop and implement this program. T1.2.2 Advocate for improved connectivity to transit to serve workers who live in the South Bay and work in Palo Alto. Office of Transportation R $ PC Ongoing, by city staff and council members appointed to various boards and commissions. T1.2.3 Formalize TDM requirements by ordinance and require new developments above a certain size threshold to prepare and implement a TDM plan to meet specific performance standards. Require regular monitoring/reporting and provide for enforcement with meaningful penalties for non-compliance. The ordinance should also: Establish a list of effective TDM measures that include transit promotion, prepaid transit passes, commuter checks, car sharing, carpooling, parking cash-out, bicycle lockers and showers, shuttles to Caltrain, requiring TMA membership and education and outreach to support the use of these modes. Allow property owners to achieve reductions by contributing to citywide or employment district shuttles or other proven transportation programs that are not directly under the property owner’s control. Provide a system for incorporating alternative measures as new ideas for TDM are developed. Establish a mechanism to monitor the success of TDM measures and track the cumulative reduction of peak hour motor vehicle trips. TDM measures should at a minimum achieve the following Office of Transportation S $ PC Partially implemented. Ordinance could be pending. Depends on outcome of the S/CAP LOS-to-VMT scope negotiations with Fehr & Peers. This should happen in FY21. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 13 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes reduction in peak hour motor vehicle trips, with a focus on single-occupant vehicle trips. Reductions should be based on the rates included in the Institute of Transportation Engineers’ Trip Generation Manual for the appropriate land use category and size: • 45 percent reduction in the Downtown district • 35 percent reduction in the California Avenue area • 30 percent reduction in the Stanford Research Park • 30 percent reduction in the El Camino Real Corridor • 20 percent reduction in other areas of the city Require new development projects to pay a Transportation Impact Fee for all those peak-hour motor vehicle trips that cannot be reduced via TDM measures. Fees collected would be used for capital improvements aimed at reducing vehicle trips and traffic congestion. Ensure a stable, sustained funding source to support implementation of TDM measures. T1.2.4 Evaluate the performance of pilot programs implemented by the Palo Alto Transportation Management Association and pursue expansion from Downtown to California Avenue and other areas of the city when appropriate. Office of Transportation IP $ O Quarterly reports and annual survey evaluate the TMA. Pilot program expansion to Cal Ave occurred and ended in 2019. T1.2.5 Site City facilities near high-capacity transit and revise existing regulations, policies, and programs to encourage telecommuting, satellite office concepts, and work-at-home options. Planning & Development Services & Office of Transportation R $ C NA. Human Resources is revising telecommuting policies T1.2.6 Pursue full participation of Palo Alto employers in the TMA. Planning & Development R $$ O This is a joint effort as PDS includes TMA membership in development PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 14 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes Services & Office of Transportation conditions. The TMA does ongoing outreach. In 2019 the TMA mode survey doubled as an outreach tool. T1.3.1 Develop an electric vehicle promotion program that identifies policy and technical issues, barriers and opportunities to the expansion of electric vehicles. Office of Sustainability M $$ O In conjunction with CPAU T1.3.2 Use low-emission vehicles for the Palo Alto Free Shuttle and work with transit providers, including SamTrans and VTA, to encourage the adoption of electric, fuel cell or other zero emission vehicles. Also work with private bus and shuttle providers, delivery companies, and ride services. Office of Transportation M $$$ P New 2020 Crosstown shuttle vendor uses CNG vehicles. Will consider other vehicle types in shuttle service expansions. T1.4.1 Update the Zoning Code to ensure compatibility with the electric vehicle infrastructure requirements. Planning & Development Services IP $ O Work in progress T1.4.2 Periodically review requirements for electric and plug- in vehicle infrastructure in new construction. Consider and periodically review requirements for electric and plug-in infrastructure for remodels. Consider costs to the City, including identifying payment options. Office of Sustainability R $ O In conjunction with CPAU T1.6.1 Collaborate with transit providers, including Caltrain, bus operators and rideshare companies, to develop first/last mile connection strategies that boost the use of transit and shuttle service for local errands and commuting. Office of Transportation S $ P Micromobility pilot to start in 2020. T1.6.2 Continue to work with Caltrain, Amtrak, and public bus operators to expand bicycle storage on public transit vehicles and at transit hubs during both peak and off- peak hours. Office of Transportation IP $ O Ongoing T1.11.1 Collaborate with Stanford University, VTA, Caltrain and other agencies to pursue improvements to the Palo Alto Transit Center area aimed at enhancing pedestrian experience and improving circulation and access for all modes, including direct access to El Camino Real for Office of Transportation IP $$$ O Long-term: Downtown CAP Short- term: Signage and striping project for Univ. Ave Circle area is pending. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 15 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes transit vehicles. T1.11.2 In collaboration with Caltrain and Stanford Research Park, pursue expansion of service to the California Avenue Caltrain Station and creation of an enhanced transit center at the Station, including connections to VTA bus service, the Palo Alto Free Shuttle, the Marguerite, and other private shuttles serving the Research Park. Office of Transportation M $$$ O Ongoing T1.12.1 Strongly recommend that VTA maintain existing service and coverage levels in Palo Alto. Office of Transportation IP $ O Ongoing, by Council members on VTA Committees and City staff. VTA’s 2020 New Service Plan went into effect and will reduce some service in Palo Alto despite community advocacy. T1.12.2 Work with VTA to expand VTA express bus service routes to serve the Stanford Research Park, California Avenue, Stanford University, and Downtown. Office of Transportation S $$ O VTA’s 2020 New Service Plan asks for companies to subsidize express bus service. SRP and VMWare are supporting four of five routes that terminate in Palo Alto. T1.12.3 Work with VTA to study the feasibility of, and if warranted provide, traffic signal prioritization for buses at Palo Alto intersections, focusing first on regional transit routes. Also, advocate for bus service improvements on El Camino Real such as queue jump lanes and curbside platforms. Office of Transportation S $$ O Ongoing coordination with the regional Dumbarton Forward project to incorporate transit signal priority throughout the Dumbarton corridor to the Palo Alto Transit Center. T1.13.1 Investigate a pilot program to subsidize a taxi, rideshare, or transit program for Palo Altans to get to/from downtown, including offering education and incentives to encourage users. Office of Transportation M $ P A trial program for downtown workers began in April 2016 via the TMA. The TMA continues to subsidize ridesharing and transit for downtown service workers. T1.14.1 Evaluate the shuttle system in collaboration with community members, people with special needs, and PAUSD to: Evaluate current routes and ridership; Office of Transportation IP $$$ O Most recent analysis was done in 2016. New vendor for Crosstown shuttle began January 2020. Flex shuttle options will be brought to Council in PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 16 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes Identify potential service improvements, including new or modified routes; expanded schedules that accommodate daytime, evening, and weekend demand; facilitating transit connections, and improvements to the safety and appearance of shuttle stops; Explore partnerships with other services that could complement and supplement the Palo Alto Shuttle; Develop clear and engaging materials to explain and promote shuttle use with the purpose of reducing barriers to use; and Establish a schedule for regular evaluation and reporting to optimize shuttle system use and effectiveness. the spring of 2020. At-stop information to be added in FY21. OOT is currently recruiting for a shuttle/parking manager to lead these efforts. T1.16.1 Continue regular surveys of bicycle use across the city, by collecting bicycle counts on important and potential bicycle corridors. Office of Transportation IP $$ O Ongoing as part of BPTP implementation T1.16.2 Consider marketing strategies such as a recurring Palo Alto Open Streets program of events, potentially in coordination with local business groups, which would include street closures and programming. Office of Transportation M $ P Inactive T1.16.3 Encourage private schools to develop Walk and Roll Maps as part of Transportation Demand Management strategies to reduce vehicle trips. Office of Transportation IP $ O Gideon Hausner developed their own map in 2014. T1.16.4 Participate in local and regional encouragement events such as Palo Alto Walks and Rolls, Bike to Work Day, and Bike Palo Alto! that encourages a culture of bicycling and walking as alternatives to single occupant vehicle trips. Office of Transportation M $ O Ongoing coordination with City staff and various event sponsors T1.19.1 Adjust the street evaluation criteria of the City's Pavement Management Program to ensure that areas of the road used by bicyclists are maintained at the same standards as, or at standards higher than, areas Department of Public Works M $ O City-wide street surveys are completed biennially and include pavement inspections of bike lanes and bike boulevards. Installation of video PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 17 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes used by motor vehicles. Include bicycle and e-bike detection in intersection upgrades. detection equipment is included with street maintenance projects when appropriate. T1.19.2 Prioritize investments for enhanced pedestrian access and bicycle use within Palo Alto and to/from surrounding communities, including by incorporating improvements from related City plans, for example the 2012 Bicycle + Pedestrian Transportation Plan and the Parks, Trails & Open Space Master Plan, as amended, into the Capital Improvements Program. Department of Public Works IP $$$ O There are no substantial actions to report at this time. T1.19.3 Increase the number of east-west pedestrian and bicycle crossings across Alma Street and the Caltrain corridor, particularly south of Oregon Expressway. Department of Public Works L $$$ O There are no substantial actions to report at this time. T1.19.4 Encourage the use of bike sharing, and the provision of required infrastructure throughout Palo Alto, especially at transit stations and stops, job centers, community centers, and other destinations. Office of Transportation IP $ P Pilot micro mobility program to begin in early 2020. T1.19.5 Improve amenities such as seating, lighting, bicycle parking, street trees, public art, and interpretive stations along bicycle and pedestrian paths and in City parks to encourage walking and cycling and enhance the feeling of safety. Office of Transportation & Department of Public Works IP $$$ O Ongoing as opportunities arise. T1.22.1 Collect, analyze and report transportation data through surveys and other methods on a regular basis. Track progress on build-out of the 2012 Bicycle + Pedestrian Transportation Plan network. Office of Transportation R $$ O Ongoing T1.25.1 As part of the effort to reduce traffic congestion, regularly evaluate the City’s current Transportation Impact Fee and modify as needed to implement transportation infrastructure improvements. Modifications to the impact fee program should be structured in keeping with the City’s desire to require new development to reduce peak hour motor vehicle trips to the extent feasible through TDM plans and by Office of Transportation IP $ C TIF update approved by Council on 4/22/19. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 18 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes contributions to the provision of transit services, shuttles, carpool/ rideshare incentives, and similar programs. T1.26.1 In collaboration with regional agencies and neighboring jurisdictions, identify and pursue funding for rail corridor improvements and grade separation. Office of Transportation S $ O Connecting Palo Alto process will help the City access Measure B funds for grade separation. Staff also seek Federal Rail-Highway Crossings (Section 130) funds to improve safety. Goal T-2: Decrease delay, congestion, and vehicle miles travelled with a priority on our worst intersections and our peak commute times, including school traffic. T2.1.1 Implement computerized traffic management systems to improve traffic flow when feasible. Office of Transportation IP $$$ O Completed in 2019 PASS Program targeted Univ. Ave signal coordination between Palo Alto and Dumbarton Bridge. Charleston-Arastradero Road signals were upgraded and coordinated in 2019 with continued coordination as needed. T2.1.2 Implement a program to monitor, coordinate, and optimize traffic signal timing a minimum of every two years along arterial and residential arterial streets. Office of Transportation IP $$ O Ongoing T2.2.1 Work in partnership with the Palo Alto TMA and Stanford University to aggregate data and realize measurable reductions in single-occupant vehicle commuting to and from Downtown and in the Stanford Research Park. Office of Transportation IP $ O Ongoing T2.3.1 When adopting new CEQA significance thresholds for VMT for compliance with SB 743 (2013), adopt standards for vehicular LOS analysis for use in evaluating the consistency of a proposed project with the Comprehensive Plan, and also explore desired standards for MMLOS, which includes motor vehicle LOS, at signalized intersections. Office of Transportation S $$ P VMT thresholds must be adopted by July 1, 2020. T2.4.1 Revise protocols for reviewing office, commercial, and multi-family residential development proposals to Office of Transportation S $ P Staff will aim to accomplish this as part of the TDM Ordinance scope PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 19 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes evaluate multimodal level of service and identify gaps in the low stress bicycle and pedestrian network. Goal T-3: Maintain an efficient roadway network for all users. T3.5.1 Continue to use best practices in roadway design that are consistent with complete streets principles and the Urban Forest Master Plan, focusing on bicycle and pedestrian safety and multi-modal uses. Consider opportunities to incorporate best practices from the National Association of City Transportation Officials guidelines for urban streets and bikeways, tailored to the Palo Alto context. Department of Public Works & Office of Transportation S $$ O Practices and details are being developed or piloted during design of Capital Improvement Projects. T3.5.2 Establish procedures for considering the effects of street design on emergency vehicle response time. Department of Public Works & Palo Alto Police Department & Palo Alto Fire Department R $ O There are no substantial actions to report at this time. Ongoing departmental coordination goes on. Input given when requested from the City. Recently gave input on the Cubberly Master Plan T3.10.1 Support increased public transit, traffic management and parking solutions to ensure safe, convenient access to and from the Stanford Shopping Center/ Medical Center area. Office of Transportation R $ O Ongoing, Quarry Road Extension is a potential project with regional transit benefits T3.10.2 Implement and monitor Development Agreement traffic mitigations at Stanford Medical Center. Office of Transportation IP $ O Ongoing, lead by PDS with OOT support as needed T3.10.3 Provide safe, convenient pedestrian, bicycle, and transit connections between the Stanford Shopping Center/Medical Center areas and housing along the Sand Hill Road/Quarry Road corridors to Palo Alto Transit Center, Downtown Palo Alto, and other primary destinations. Office of Transportation R $$$ P Quarry Rd re-striping and path to Transit Center are recent projects. Quarry Road Extension is a future project that reduces transit travel time. T3.10.4 Pursue extension of Quarry Road for transit, pedestrians and bicyclists to access the Palo Alto Transit Center from El Camino Real. Also study the Office of Transportation M $$ P Inactive PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 20 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes feasibility of another pedestrian and bicycle underpass of Caltrain at Everett Street. T3.15.1 Undertake studies and outreach necessary to advance grade separation of Caltrain to become a “shovel ready” project and strongly advocate for adequate State, regional, and federal funding for design and construction of railroad grade separations. Office of Transportation S $$$ O Ongoing Connecting Palo Alto process to wrap up in 2020. T3.15.2 Conduct a study to evaluate the implications of grade separation on bicycle and pedestrian circulation. Office of Transportation S $$ O Ongoing as part of T3.15.1 T3.17.1 Complete a Palo Alto Avenue crossing study to identify potential near-term safety and accessibility improvements. Office of Transportation S $$ P May be a part of the Downtown CAP T3.17.2 Work with Caltrain to ensure that the rail tracks are safe and secure with adequate fencing and barriers. Office of Transportation S $ O Ongoing Goal T-4: Protect local streets that contribute to neighborhood character and provide a range of local transportation options. T4.2.1 Periodically evaluate residential areas for traffic impacts and use the results of that evaluation to prioritize traffic calming measures. Office of Transportation IP $$ O Ongoing, current project in Crescent Park. T4.4.1 Use landscaping and other improvements to establish clear “gateways” at the points where the Oregon Expressway, University Avenue and Embarcadero Road transition from freeways to neighborhoods. Department of Public Works L $$$ C Ongoing. There are no substantial actions to report at this time. Goal T-5: Encourage attractive, convenient, efficient and innovative parking solutions for all users. T5.1.1 Evaluate the need to update parking standards in the municipal code, based on local conditions, different users’ needs and baseline parking need. Allow the use of parking lifts for Office/R&D and multifamily housing as appropriate. Planning & Development Services Department S $ PC Code changes allowed for mechanical parking use. Additional code changes to parking requirements were made for housing (ADUs and JADUs and multi-family housing) T5.1.2 Consider reducing parking requirements for retail and restaurant uses as a way to encourage new businesses and the use of alternative modes. Planning & Development Services Department M $ P Not yet commenced. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 21 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes T5.1.3 Work with stakeholders in each commercial center and employment district to monitor conditions and determine the appropriate timing for revisions to parking requirements. Planning & Development Services Department M $ P Not Yet Commenced T5.1.4 Study the feasibility of unbundled parking for office, commercial, and multi-family residential developments (including senior housing developments) that are well- served by transit and demonstrated walking and biking connections. Planning & Development Services Department S $ P Not yet commenced T5.1.5 Consider reducing parking requirements for multi- family uses as a way to encourage new multi-family housing and the use of alternative modes, where reduction in parking would not impact the neighborhood. Planning & Development Services Department S $ C Code updates included parking requirement reductions for multi- family housing projects was completed in April 2019. T5.2.1 Use technology to help identify parking availability and make it easy to pay any parking fees. Office of Transportation S $$$ O Ongoing T5.2.2 Study and implement pricing strategies for public parking in commercial districts, taking into consideration both employee parking demand and the needs of retailers and customers. Use pricing to encourage short term parking on street, long term parking in parking garages, and the use of alternative modes of transportation Office of Transportation IP $$ O Ongoing T5.2.3 Implement Council-adopted recommendations from the parking management study for the Downtown area, which address the feasibility of removing color- coded parking zones, and dynamic pricing and management policies to prioritize short-term parking spaces closest to the commercial core for customers, garage parking for employees, and neighborhood parking for residents. Office of Transportation S $$$ P T5.4.1 Explore incentives to encourage privately initiated shared parking among individual property owners Office of Transportation S $ P PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 22 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes when developments have excess parking that can be available for other businesses to use. T5.8.1 Study the feasibility of retrofitting City-owned surface parking lots to implement best management practices for stormwater management and urban heat island mitigation, including green infrastructure, permeable pavement and reflective surfaces. Department of Public Works S $$ O The Green Stormwater Infrastructure Plan was completed in FY 19 which took an initial look at possibilities for this work. T5.8.2 Identify incentives to encourage the retrofit of privately owned surface parking areas to incorporate best management practices for stormwater management and urban heat island mitigation as well as incentives for the provision of publicly accessible bicycle parking in privately owned lots. Public Works Department S $ O A Green Stormwater Infrastructure (GSI) Plan has been finalized which creates a path forward for these projects. A next step is the development of incentives (including new regulations) for the private sector. T5.8.3 Update City requirements regarding trees and other landscaping that capture and filter stormwater within surface parking lots to take advantage of new technology. Public Works Department R $ PC Draft changes to Chapter 16 and Chapter 8 of Palo Alto Municipal Code are being evaluated. Requirements will be reinforced with best practices as described in the draft Green Stormwater Infrastructure Plan. T5.11.1 Coordinate with neighborhood groups and local businesses and other stakeholders to evaluate the need for a residential parking permit program in areas without existing programs. Office of Transportation S $$ O Ongoing, Old Palo Alto RPP approved in 2019 T5.12.1 Work with employers, merchants, schools, and community service providers, to identify ways to provide more bicycle parking, including e-bike parking with charging stations, near existing shops, services and places of employment. Office of Transportation R $ O Ongoing via 311 requests for parking in the public ROW T5.12.2 Install secure electronic bike lockers such as the BikeLink system, at high theft locations, including transit stations and parking garages. Office of Transportation M $$ P Inactive T5.12.3 Assess the need to provide additional bicycle parking in City-owned parking lots and rights-of-way. Office of Transportation M $$ O Actively pursuing how to do this for city-owned lots. Ongoing via 311 requests for bike parking in ROW PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 23 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes Goal T-6: Provide a safe environment for motorists, pedestrians, and bicyclists on Palo Alto streets. T6.1.1 Follow the principles of the safe routes to schools program to implement traffic safety measures that focus on Safe Routes to work, shopping, downtown, community services, parks, and schools, including all designated school commute corridors. Office of Transportation R $$ O Ongoing T6.1.2 Develop, distribute and aggressively promote maps and apps showing safe routes to work, shopping, community services, parks and schools within Palo Alto in collaboration with stakeholders, including PAUSD, major employers, TMAs, local businesses and community organizations. Office of Transportation IP $$ O Ongoing. School Walk and Roll Maps are updated as needed. Walk and Roll to Libraries map updated in 2018. T6.1.3 Address pedestrian safety along Alma Street between Embarcadero Road and Lytton Street. Office of Transportation S $$ P Inactive T6.1.4 Address pedestrian safety on shared-use paths through the use of signs, pavement markings, and outreach to users, encouraging them to be safe and courteous. Office of Transportation R $ O Ongoing T6.2.1 Regularly collect severity and location data on roadway collisions for all modes of travel, including fatalities and severe injuries, and use this data to make roadway design decisions. In collaboration with Santa Clara County, develop an up-to-date, public database for this information. Office of Transportation R $$ O County is working on updating its database and training users. T6.4.1 Consider the Adopted School Commute Corridors Network and adopted “Walk and Roll” maps when reviewing development applications and making land use and transportation planning decisions. Incorporate these requirements into City code when feasible. Office of Transportation R $ O Ongoing T6.4.2 Establish standards and procedures for maintaining safe bicycling routes, including signage for warnings and detours during construction projects. Office of Transportation IP $ C Traffic Control Plan Guidelines updated in 2016 and regularly reviewed. T6.4.3 In collaboration with PAUSD, provide adult crossing guards at school crossings that meet established Office of Transportation S $$ O Ongoing PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 24 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes warrants. T6.6.1 Periodically evaluate safety on roadways and at intersections and enhance conditions through the use of signal technology and physical changes. Consider the construction of traffic circles for improved intersection safety. Office of Transportation R $$$ O Ongoing T6.6.2 Continue to provide educational programs for children and adults, in partnership with community-based educational organizations, to promote the safe walking and safe use of bicycles, including the City-sponsored bicycle education programs in the public schools and the bicycle traffic school program for juveniles. Office of Transportation R $$ O Ongoing T6.6.3 Work with PAUSD and employers to promote roadway safety for all users, including motorized alternatives to cars and bikes such as mopeds and e-bikes, through educational programs for children and adults. Office of Transportation R $$ O Ongoing T6.6.4 Complete a mobility and safety study for downtown Palo Alto, looking at ways to improve circulation and safety for all modes. Office of Transportation M $$ P Inactive T6.6.5 Identify and construct safety improvements for pedestrian underpasses, including on Embarcadero Road. Office of Transportation L $$$ P Inactive T6.6.6 Improve pedestrian crossings by creating protected areas and better pedestrian and traffic visibility. Use a toolbox including bulb outs, small curb radii, high visibility crosswalks, and landscaping. Office of Transportation R $$$ O Ongoing T6.6.7 Establish a program to educate residents to keep sidewalks clear of parked cars, especially on narrow local streets in neighborhoods with rolled curbs. Survey for compliance annually. Office of Transportation M $$ P Staff posted flyers on City website regarding rolled curb parking. T6.7.1 Evaluate the performance of safety improvements and identify methods to encourage alternative transportation modes. Office of Transportation R $ O Ongoing PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 25 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes Goal T-7: Provide mobility options that allow people who are transit dependent to reach their destinations. T7.1.1 Expand transportation opportunities for transit- dependent riders by supporting discounts for taxi fares, rideshare services, and transit, by coordinating transit systems to be shared by multiple senior housing developments, and by maintaining a database of volunteer drivers, and other transit options. Office of Transportation M $$ P Inactive T7.1.2 Coordinate with social service agencies and transit agencies to fill gaps in existing transportation routes and services accessible to transit-dependent riders no matter their means and design new bus routes that enable them to access those services. Office of Transportation R $$$ O Council will consider shuttle expansion in 2020. T7.1.3 Pursue expanded evening and night time bus service to enhance mobility for all users during off-peak times. Office of Transportation R $ P Unlikely with VTA 2020 New Service Plan orientation Goal T-8: Influence the shape and implementation of regional transportation policies and technologies to reduce traffic congestion and greenhouse gas emissions. T8.1.1 Continue to participate in regional efforts to develop technological solutions that make alternatives to the automobile more convenient. Office of Transportation R $ O Dumbarton Forward, PASS Project, Manager’s Mobility Partnership address this. T8.3.1 Advocate for provision of a new southbound entrance ramp to Highway 101 from San Antonio Road, in conjunction with the closure of the southbound Charleston Road on-ramp at the Rengstorff Avenue interchange in Mountain View. Office of Transportation S $ O Initial project definition work to occur in FY20. T8.7.1 Work with regional transportation providers to improve connections between Palo Alto and the San Francisco International Airport and Norman Y. Mineta San Jose International Airport. Office of Transportation R $ P Inactive T8.8.1 Identify and improve bicycle connections to/from neighboring communities in Santa Clara and San Mateo counties to support local trips that cross city boundaries. Also advocate for reducing barriers to Office of Transportation IP $$$ O Peninsula Bikeway signage installed 2018. Planning to identify route improvements continues. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 26 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes bicycling and walking at freeway interchanges, expressway intersections, and railroad grad crossings. 4. Natural Environment Goal N-1: Protect, conserve and enhance Palo Alto’s citywide system of open space, including connected and accessible natural and urban habitats, ecosystems, and natural resources, providing a source of public health, natural beauty and enjoyment for Palo Alto residents. N1.1.1 Develop Comprehensive Resource Conservation Plans for the Pearson Arastradero Preserve, Esther Clark Preserve, and Foothills Park to steward the protection of local ecosystems. Community Services Department S-M $$$ P The conservation plan for the Baylands Nature Preserve is currently under CEQA review. Once the Baylands conservation plan is complete, staff will begin work on the plan for Foothills Park, Pearson Arastradero and Esther Clark Park. N1.1.2 Promote and support ecosystem protection and environmental education programs in Palo Alto and neighboring school districts. Community Services Department S $ O Palo Alto Open Space partners with Grassroots Ecology and Save the Bay (volunteer based habitat restoration organizations) to provide over 50 habitat restoration programs in our open space preserves each year. Last year we had 4,663 volunteer hours for a total of 12, 886 volunteer hours. N1.3.1 Work to maintain Williamson Act agricultural preserve contracts within the City. Planning and Development Services S $ O Ongoing N1.3.2 Provide information and support programs that encourage residents to enhance their private yards with native plant species and low impact landscaping. Planning and Development Services / Urban Forestry R $$ C Community Services Department Parks staff have partnered with residents to convert four passive uses, ornamental grass areas into pollinator gardens. These pollinator gardens include signs explaining the project, the native plants used, and information on how to make similar garden at your own home. Community Services also PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 27 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes supports the Community Garden Program, which includes two demonstration gardens at Eleanor Pardee Park (edible garden and water- wise garden). The Master Gardeners also provide occasional classes on gardening and irrigation to the public. Two new programs have also been launched to offer property owner assistance in order to establish more trees in South Palo Alto. Both promote native and/or climate adapted species, consider proximity to utilities, and utilize a new open source inventory tool to provide age specific information to owners. N1.4.1 Periodically review California Environmental Quality Act (CEQA) thresholds of significance regarding special status species to identify changes in listed species recommended by professionally recognized scientific experts. Planning and Development Services R $ C State data bases and biology reports are used protect special status species and refine thresholds through the CEQA process. N1.4.2 Explore the feasibility of expanding the use of overlay tools such as the Site and Design (D) Review Combining District or similar development review and restriction tools to protect special-status species and their habitats from development. Planning and Development Services M $$ P To be started in approximately 5 years, for now Site and Design protects these sensitive properties. N1.4.3 Assess opportunities to expand habitats of special – status species within publicly-owned open spaces. Community Services Department R $$ P The Baylands Conservation Plan, which is currently under CEQA review, provides some analysis on habitat improvement in the Baylands Nature Preserve N1.5.1 Maintain the value of local wetlands as habitats by ensuring adequate flow from the Bay and minimizing Community Services R $ P The Baylands Conservation Plan includes a recommendation to improve PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 28 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes effluent. Department tidal flow to the Renzel Marsh. N1.6.1 Continue to coordinate City review, particularly by Planning, Public Works and Community Services Departments, of projects that might impact the City’s foothills and hillside areas. Planning and Development Services R $$ C The Development Review Committee meets regularly to discuss and coordinate on pending projects. N1.7.1 Examine and improve existing management practices, including the provision of access to open space for City vehicles and equipment, to ensure that natural resources are protected. Community Services Department R $$ O Open Space staff are careful to only utilize vehicles and equipment where necessary and with an intent to protect the natural resources. N1.7.2 Protect wildlife in public open space areas by improving litter collection, restricting the use of non- recyclable plastics, prohibiting the feeding of wild, feral and stray animals in open space, and enforcing dog leash laws. Community Services Department R $ PC Feeding wild, feral, and stray animals in Open Space was prohibited on June 9, 2014. Litter collection is accomplished through staff and volunteers. Rangers enforce the dog leash laws. N1.7.3 Provide information about responsible behavior in environmentally-sensitive areas through signage, pamphlets and documents on the City’s website. Community Services Department R $ O The Rangers educate park visitors through signage, interpretive programs, and information on the City webpage. N1.7.4 Review and map existing easements and maintenance roads for potential trails and trail connections. Community Services Department S $$ P No action. N1.10.1 Use City funds and seek additional sources of funding, including State and federal programs, to finance open space acquisition, maintenance or conservation. Community Services Department R $ P No action. N1.10.2 Create mechanisms to monitor, assess and respond quickly to land acquisition opportunities that would expand or connect the City’s system of parks and open spaces, and establish a long-term funding strategy for acquisition that would enable the City to move quickly when opportunities arise. Community Services Department S $$$ O The City recently purchased .64 acres of land that is planned to be dedicated as part of Boulware Park. Goal N-2: A thriving urban forest that provides public health, ecological, economic, and aesthetic benefits for Palo Alto. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 29 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes N2.1.1 Explore ways to prevent and ameliorate damage to trees and tree roots by above and below ground infrastructure and buildings. Department of Public Works R $ O Findings from a root-sidewalk conflict analysis were referenced in the comprehensive sidewalk master plan. Standard Detail 604 was modified to reduce conflicts between roots and infrastructure. Rubber sidewalks are one solution recommended for implementation on a pilot project. N2.2.1 Periodically update the UFMP and Tree Protection Ordinance to ensure policies and regulations remain relevant set leading standards for tree health practices. Department of Public Works R $$ PC The UFMP, second edition, was adopted by City Council on February 25, 2019. Draft revisions for Title 8 of Palo Alto Municipal Code are prepared to be considered by City Council following completion and adoption of the Tree and Landscape Technical Manual. The Tree and Landscape Technical Manual is anticipated to be completed in Fiscal Year 2020. N2.4.1 Promote landscape design that optimizes soil volume, porosity, structure and health, as well the location, shape and configuration of soil beds. Planning and Development Services M $ PC A Green Infrastructure Plan is 85% complete. It contains recommended practices and policies, directs creation of standard details, and references similar content in plans and documents such as the Tree and Landscape Technical Manual. (urban Forestry) N2.7.1 Maintain and irrigate healthy trees in parks, open space, parking lots, and City rights-of-way, while identifying and replacing unhealthy trees in those areas. Department of Public Works S $$ O Cyclical maintenance was initiated in parks. The first cycle will be complete in Fiscal Year 2020. Initial findings on surface parking lot shading suggest most (or all) are significantly less than the 50% required by Palo Alto Municipal Code. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 30 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes N2.7.2 Continue to invest in the care, irrigation and monitoring of street trees during drought conditions. Department of Public Works R $$ P N2.7.3 Actively pursue funding for tree planting to increase canopy cover significantly across the city, avoid a net loss of canopy at the neighborhood level, and attain canopy size targets in parks, open space, parking lots, and City rights-of-way. Department of Public Works R $ P Canopy replacement standards are drafted in new edition of the Tree and Landscape Technical Manual. Preliminary discussions with potential funders have not identified a viable partnership. N2.9.1 Increase awareness, severity and enforcement of penalties for tree damage. Department of Public Works M $ P N2.9.2 Develop a program for using the City’s Urban Forestry Fund to replace trees lost to public improvement and infrastructure projects, with replanting occurring onsite or as close to the original site as is ecologically appropriate. Department of Public Works M $$ P Funding deposits are pending for the Sherman Avenue Garage, Public Safety Building, and Charleston-Arastradero Corridor improvements projects. N2.10.1 Continue to require replacement of trees, including street trees lost to new development. Planning and Development Services R $ C As part of the AR and other development review processes, replacement trees are required to ensure ‘no net loss of canopy’. N2.10.2 As part of the update of the Tree and Landscape Technical Manual, consider expanding tree protections to include additional mature trees and provide criteria for making site-specific determinations of trees that should be protected. Planning and Development Services S $ PC The Tree and Landscape Technical Manual has been updated. Concurrently changes have been drafted to Title 8 of Palo Alto Municipal Code. (urban forestry ) N2.10.3 Consider revisions to the appeals process to increase transparency regarding tree removals and expanded opportunities for community members to appeal the removal of trees. Planning and Development Services L $$ PC Changes to Palo Alto Municipal Code will initiate revisions to the appeals process for tree removals. (urban forestry) N2.11.1 Develop a transparent and publicly accessible street tree removal and replacement schedule. Department of Public Works M $ P N2.11.2 Develop a program to replace unhealthy public trees over time. Department of Public Works M $$ O Ongoing inspection and replacement procedures remain unchanged. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 31 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes N2.12.1 Explore ways to leverage the fact that Palo Alto’s urban forest alleviates climate change by capturing and storing carbon dioxide. Department of Public Works M $ P N2.13.1 Work with local nonprofits to establish one or more tree planting programs that are consistent with the UFMP, and rely on locally native, resilient species. Review existing tree planting guidelines to ensure they achieve these objectives. Department of Public Works S $$ PC A program with Canopy will be completed in Fiscal Year 2020 resulting in more than 300 trees added in South Palo Alto. N2.13.2 Provide on-going education for City staff, residents, and developers regarding landscape, maintenance, and irrigation practices that protect the urban forest and wildlife species. Department of Public Works R $ P N2.13.3 Involve tree owners in tree maintenance programs. Planning and Development Services R $ P N2.13.4 Cooperate with the Palo Alto Unified School District, Stanford University, Caltrain, Caltrans, Pacific Gas & Electric, and other public and private entities to ensure that their tree planting, tree removal, and maintenance practices are consistent with City guidelines. Department of Public Works R $ P Goal N-3: Conservation of both natural and channelized creeks and riparian areas as open space amenities, natural habitat areas, and elements of community design. N3.3.1 Update the Stream Corridor Protection Ordinance to explore 150 feet as the desired stream setback along natural creeks in open space and rural areas west of Foothill Expressway. This 150-foot setback would prohibit the siting of buildings and other structures, impervious surfaces, outdoor activity areas and ornamental landscaped areas within 150 feet of the top of a creek bank. Allow passive or intermittent outdoor activities and pedestrian, equestrian and bicycle pathways along natural creeks where there are adequate setbacks to protect the natural riparian environment. Within the setback area, provide a Planning and Development Services S $$ P This would be started in the next 3-5 years PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 32 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes border of native riparian vegetation at least 30 feet along the creek bank. The update to the Stream Protection Ordinance should establish: Design recommendations for development or redevelopment of sites within the setback, consistent with basic creek habitat objectives and significant net improvements in the condition of the creek. Conditions under which single-family property and existing development are exempt from the 150-foot setback Appropriate setbacks and creek conservation measures for undeveloped parcels. N3.3.2 Examine the development regulations of the Stream Corridor Protection Ordinance, with stakeholder involvement to establish appropriate setback requirements that reflect the varying natural and channelized conditions along creeks east of Foothill Expressway. Ensure that opportunities to provide an enhanced riparian setback along urban creeks as properties are redeveloped or improved are included in this evaluation. Planning and Development Services S $$ P This would be started in the next 3-5 years N3.3.3 For all creeks, update the Stream Corridor Protection Ordinance to minimize impacts on wildlife by: Limiting the development of recreational trails to one side of natural riparian corridors. Requiring careful design of lighting surrounding natural riparian corridors to maximize the distance between nighttime lighting and riparian corridors and direct lighting away from the riparian corridor. Planning and Development Services S $$ PC The development of trails is outside the Department’s purview. Lighting near riparian areas is reviewed as a part of the CEQA process. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 33 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes N3.4.1 Develop a community creek stewardship program to promote existing creek clean-up days, organize new events, and increase appreciation of riparian corridors. Department of Public Works M $$ O A creek stewardship program was initiated with Grassroots Ecology & creek clean-ups continue N3.6.1 Review and update the Grading Ordinance to ensure that it adequately protects creeks from the erosion and sedimentation impacts of grading. Department of Public Works M $$ PC Working on updating the stormwater ordinance N3.8.1 Work with the SCVWD to develop a maintenance, restoration and enhancement improvement program that preserves flood protection while preserving riparian habitat, and identifies specific stretches of corridor to be restored or daylighted, standards to be achieved, and sources of funding. Include provisions for tree and vegetation planting to enhance natural habitat and shade cover. Department of Public Works & OES M $$ PC Limited progress except for the work on the North Ventura Coordinated Area Plan N3.8.2 Participate cooperatively in the JPA to achieve increased flood protection, habitat preservation, enhancement and improved recreational opportunities along San Francisquito Creek. Department of Public Works & OES IP $ O The flood control portion of the San Francisquito Creek widening downstream of Highway 101 was completed in 2018. Goal N-4: Water resources and infrastructure that are managed to sustain plant and animal life, support urban activities, and protect public health and safety. N4.2.1 Educate customers on efficient water use (indoor and outdoor), tree care, and landscaping options. Department of Public Works R $ P A landscape architect was hired to administer the Model Water Efficient Landscape Ordinance. Educational materials will be developed to complement the Tree and Landscape Technical Manual. N4.5.1 Study the supply and quality of local groundwater aquifers to better understand their utility as natural water storage. City of Palo Alto Utilities L $ C The Northwest County Recycled Water Strategic Plan, completed in partnership with Valley Water, included a characterization of hydrogeological conditions in the region. N4.5.2 Work with local public agencies to educate residents regarding the public health, fire, and overall quality of City of Palo Alto Utilities R $ C The City engages in public outreach and provides information on the City PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 34 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes life risks associated with long-term drought. website about the importance of making water conservation a way of life. N4.6.1 Encourage residents to use rain barrels or other rainwater reuse systems. Department of Public Works S $ O Outreach to residents was increased in FY 20. N4.7.1 Support and participate in the work of the SCVWD to prepare a high-quality groundwater management plan that will address groundwater supply and quality, including, as appropriate: An understanding of subsurface hydrology. Strategies to reduce depletion. Opportunities to recharge groundwater, including through use of recycled water and extracted groundwater. Methods to ensure that uncontaminated, toxin-free groundwater is used in a manner that benefits the community, for example in irrigation of parks, street cleaning, and dust suppression. An approach to metering extracted groundwater. Department of Public Works S $ PC Parts of the goals are included in the Northwest County Recycled Water Strategic Plan Groundwater Chapter that is anticipated to be accepted by Council in February 2020. More work on abilities to reuse groundwater will be analyzed in the Urban Water Infrastructure Plan. N4.7.2 Support the SCVWD and the Regional Water Quality Control Board (RWQCB) to implement their mandate to protect groundwater from the adverse impacts of urban uses. Department of Public Works S $ O A groundwater chapter of the Recycled Water Master plan analyzed the aquifers in FY19, as a basis for protection. N4.7.3 Work with the SCVWD and RWQCB to identify and map key groundwater recharge and stormwater management areas for use in land use planning and permitting and the protection of groundwater resources. Department of Public Works IP $ PC Groundwater basin replenishment areas were determined in the Northwest County Recycled Water Strategic Plan Groundwater Chapter that is anticipated to be accepted by Council in February 2020. N4.8.1 Research and promote new construction techniques and recharge strategies developed to reduce subsurface and surface water impacts and comply with Department of Public Works IP $ PC Created new regulations regarding dewatering and encouraged construction techniques to reduce PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 35 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes City dewatering policies. impacts to groundwater. N4.8.2 Explore appropriate ways to monitor all excavations and other projects to ensure that dewatering does not result in recharge into the aquifer where needed. Department of Public Works S $ PC Current dewatering sites have to follow new regulations which are providing data. N4.10.1 Monitor and implement practices for reducing water pollution. Examples include state-of-the-art best management practices (BMPs), land use planning approaches, and construction of modern stormwater management facilities. Department of Public Works R $$$ O Updating the stormwater ordinance N4.10.2 Continue public education programs on water quality issues, including BMPs for residents, businesses, contractors, and City employees. Department of Public Works R $ O This work continues via flyers, tabling, bill inserts, targeted messages and the website. N4.10.3 Implement swift and rigorous spill response, cleanup, and follow-up investigation procedures to reduce the impacts of toxic spills on the city’s creeks and San Francisco Bay. Department of Public Works R $$ PC Updating the stormwater ordinance N4.10.4 Increase monitoring and enforcement of existing prohibitions on materials and practices known to impact local water quality, such as use of copper, in the design and construction industries. Department of Public Works R $ PC Updating the stormwater ordinance N4.11.1 Evaluate neighborhoods where parking controls may hinder street sweeping and recommend any changes that are needed. Department of Public Works M $ PC Intend to have a proposal to PW Director by spring of 2021 N4.12.1 Implement the City’s Integrated Pest Management Policy with periodic assessments of pesticide use and use of BMPs to reduce pesticide applications and toxicity, and maximize non-chemical control. Department of Public Works R $ O Updating the current IPM policy N4.12.2 Revise the City’s Tree and Landscape Technical Manual to include stronger requirements for least-toxic practices in the landscape permitting process. Department of Public Works S $ PC Scheduled to be complete by June 30, 2020 N4.12.3 Promote the value of toxin-free landscape management, and educate residents about the impacts of common fertilizers, herbicides, insecticides and Department of Public Works R $ O Continue to educate residents and businesses regarding proper pest control. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 36 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes pesticides on local water quality. N4.13.1 Promote the use of permeable paving materials or other design solutions that allow for natural percolation and site drainage through a Storm Water Rebate Program and other incentives. Department of Public Works S $ PC Revamped the stormwater rebate program; will continue to advertise this program. N4.13.2 Develop and implement a green stormwater infrastructure plan with the goal to treat and infiltrate stormwater. Department of Public Works S $$$ C The Green Stormwater Infrastructure Plan was completed in FY20, with exactly this purpose. N4.13.3 Mitigate flooding through improved surface permeability or paved areas, and stormwater capture and storage. Department of Public Works S $$ O Bioretention areas were added to the Charleston Arastradero Corridor project. N4.14.1 Establish a standardized process for evaluating the impacts of development on the storm drainage system, including point source discharge, base flow and peak flow. Department of Public Works S $ O Projects that require a building permit are reviewed by PWE staff to verify that the proposed runoff from project sites is equal to or less than the existing runoff. Any excess flow must be detained or retained on-site. N4.14.2 Complete improvements to the storm drainage system consistent with the priorities outlined in the City's Storm Drainage Master Plan, as amended. Department of Public Works IP $$$ O Storm Drainage Master Plan projects are being implemented through the Capital Improvement Program using funding from the Stormwater Management Fee. N4.15.1 Work with commercial and industrial dischargers to identify and implement pollution prevention measures and BMPs to eliminate or reduce the discharge of metals and other pollutants of concern. Department of Public Works R $$ O There are no substantial actions to report at this time. N4.15.2 Encourage commercial dischargers to consistently go beyond minimum requirements of the Clean Bay Business Program. Department of Public Works R $ PC Updating the stormwater ordinance N4.16.1 Implement approved recommendations based on the Long-Term Facilities Plan prepared for the RWQCP. Department of Public Works IP $$$ O The first major Project (Incinerator Retirement) was completed in FY19 and design is completed on the next two PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 37 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes N4.16.2 Develop a plan to address ongoing operations of the RWQCP taking potential sea level rise and growth in surrounding communities into account. Department of Public Works M $$$ O A Sea level Adaptation Plan is being prepared to decide whether a RWQCP- specific solution should be designed. N4.17.1 Evaluate the expansion of existing recycled water infrastructure to serve a larger area. Develop a plan to install “purple pipe” when streets are opened for other infrastructure work. City of Palo Alto Utilities M $$ P The City in partnership with Valley Water completed the Northwest County Recycled Water Strategic Plan which identified a list of potential potable and nonpotable wate r projects which will be considered as part of an overall water supply plan (i.e. “One Water”). The City has not developed a plan to include recycled water pipeline installation in conjunction with other infrastructure projects. N4.17.2 Evaluate the possibility of using recycled water as an emergency water supply. City of Palo Alto Utilities L $ O The City has not investigated using recycled water as an emergency supply. The City is currently evaluating the projects identified in the Northwest County Recycled Water Strategic Plan which may provide drought-proof, sustainable water to the City’s water supply portfolio. Groundwater is an available emergency water supply. N4.17.3 Investigate ways to reuse non-traditional water sources including recycled, gray, black and storm water. City of Palo Alto Utilities R $ C See N4.17.1 regarding recycled water. The City offers rebates for graywater systems. Blackwater systems have not been considered in detail. Public Works completed the Green Storm water Infrastructure (GSI) Plan in 2019. Public Works is now moving PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 38 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes forward with implementation of the GSI Plan to increase rainwater capture (thus decreasing reliance on potable water) and improving water quality of receiving waters. Goal N-5: Clean, healthful air for Palo Alto and the San Francisco Bay Area. N5.1.1 Provide City input on significant proposals for air quality legislation and state implementation plans. Planning and Development Services R $ C Planning works with the City lobbyist to identify issues and provides ideas. N5.1.2 Implement BAAQMD recommended standards for the design of buildings near heavily traveled roads, in order to minimize exposure to auto-related emissions. Planning and Development Services S $ C BAAQMD standards are implemented through the CEQA process. N5.1.3 Explore adopting new standards that target the reduction of very fine particulate matter (PM2.5), which is associated with increased impacts on health. Planning and Development Services S $ C PM2.5 standards are implemented through the CEQA process. N5.2.1 Promote understanding of the impacts of extended idling on air quality, for residents, auto-dependent businesses, and schools. Planning and Development Services M $ P N5.2.2 Consider adopting and enforcing penalties for drivers that idle for longer than 3-5 minutes. Planning and Development Services M $ P N5.3.1 Cooperatively work with Santa Clara County and the BAAQMD to ensure that mining and industrial operations mitigate environmental and health impacts. Planning and Development Services R $ C Industrial operations are mitigated through the CEQA process. There are no mining resources within the City limits. N5.3.2 Monitor particulate emissions at local California Air Resources Board monitoring stations and make the information easily available to citizens. Planning and Development Services R $ C BAAQMD provides monitoring information on their webpage - http://www.baaqmd.gov/about-air- quality/current-air-quality. N5.3.3 Promote understanding of the health impacts of particulate emissions and provide information to residents and businesses about steps they can take to Planning and Development Services R $ O Ongoing PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 39 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes reduce particulate emissions, such as reducing or eliminating wood burning or using low emission alternatives to wood-burning stoves and fireplaces. N5.3.4 Explore feasible and cost-effective opportunities to reduce concrete and asphalt use by the City, in parks and other public projects. Department of Public Works R $ O There are no substantial actions to report at this time. Goal N-6: An environment that minimizes the adverse impacts of noise. N6.3.1 Continue working to reduce noise impacts created by events and activities taking place in communities adjoining Palo Alto. Planning and Development Services R $ O Ongoing N6.3.2 Evaluate the feasibility of adopting noise criteria in the purchase of new City vehicles and equipment. Department of Public Works M $ P There are no substantial actions to report at this time. N6.3.3 Update the Noise Ordinance, as needed, to provide for clear interpretation of the regulations, to review the effectiveness of existing standards, and to ensure that regulations address contemporary issues. Planning and Development Services S $ P To be started in approximately 3-5 years N6.7.1 Update noise impact review procedures in the Noise Ordinance and the Zoning Code to address appropriate requirements for analysis and thresholds for impacts on residential land uses and publicly-owned conservation land. Planning and Development Services S $ P To be started in approximately 3-5 years N6.10.1 Evaluate changes to the Noise Ordinance to further reduce the impacts of noise from leaf blowers and residential power equipment. Planning and Development Services M $ P To be started in approximately 3-5 years N6.11.1 For larger development projects that demand intensive construction periods and/or use equipment that could create vibration impacts, such as the Stanford University Medical Center or major grade separation projects, require a vibration impact analysis, as well as formal, ongoing monitoring and reporting of noise levels throughout the entire construction process pertinent to industry standards. Planning and Development Services S $$ C Construction noise is reviewed as part of the CEQA process. Mitigation measures, including limited hours of operation, are used to reduce noise and vibration. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 40 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes The monitoring plan should identify hours of operation and could include information on the monitoring locations, durations and regularity, the instrumentation to be used and appropriate noise control measures to ensure compliance with the noise ordinance. N6.12.1 Continue working to reduce noise associated with operations of the Palo Alto Airport. Also, ensure compliance with the land use compatibility standards for community noise environments, shown in Table N- 1, by prohibiting incompatible land use development within the 60 dBA CNEL noise contours of the airport. Department of Public Works R $$ O A member of the Palo Alto City Council and a member of the Palo Alto Pilot Association each serve on the Santa Clara County Airport Land Use Commission. N6.12.2 Participate in appropriate public forums and engage with other governmental agencies and representatives to ensure that activities at airports in the region do not negatively affect noise levels in Palo Alto. Department of Public Works IP $ O Staff monitors current procedures into and out of the Palo Alto Airport. If other procedural changes are identified non related to the Palo Alto Airport, staff notifies City Manager’s Office. N6.13.1 Encourage the Peninsula Corridors Joint Powers Board to pursue technologies and grade separations that would reduce or eliminate the need for train horns/whistles in communities served by rail service. Office of Transportation IP $ O Ongoing N6.13.2 Evaluate changing at-grade rail crossings so that they qualify as Quiet Zones based on Federal Railroad Administration (FRA) rules and guidelines in order to mitigate the effects of train horn noise without adversely affecting safety at railroad crossings. Office of Transportation S $$$ O Ongoing N6.13.3 Participate in future environmental review of the California High-Speed Rail (HSR) Project, planned to utilize existing Caltrain track through Palo Alto, to ensure that it adheres to noise and vibration mitigation measures. Office of Transportation S $$ O Ongoing Goal N-7: A clean, efficient energy supply that makes use of cost-effective renewable resources. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 41 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes N7.1.1 Meet customer electricity needs with least total cost resources after careful assessment of environmental cost and benefits. City of Palo Alto Utilities R $ O The utilities continue to evaluate generation and energy efficiency / demand reduction on a least cost basis when determining how to fulfill community electricity demands. N7.2.1 Promote the adoption of cost-effective, renewable energy technologies from diverse renewable fuel sources by all customers. City of Palo Alto Utilities S $ O The utility continues to purchase renewable resources for the community’s electricity portfolio and facilitates customer adoption of renewable resources like rooftop solar N7.2.2 Assess the feasibility of using life cycle analysis and total cost of ownership analysis for public and private projects, funded by the project proponent, in order to minimize the consumption of energy, the production of greenhouse gases, including GHG emissions of construction materials and demolition and costs over the life of the project. City of Palo Alto Utilities M $$ P N7.4.1 Continue timely incorporation of State and federal energy efficiency standards and policies in relevant City codes, regulations and procedures, and higher local efficiency standards that are cost-effective. Planning and Development Services R $ O Adopted 2019 Energy Reach code. Effective from April 2020 N7.4.2 Implement cost effective energy efficiency programs for all customers, including low income customers. City of Palo Alto Utilities R $ O Ongoing N7.4.3 Incorporate cost-effective energy conservation measures into construction, maintenance, and City operation and procurement practices. City of Palo Alto Utilities R $$ O The utility and the Public Works Department collaborate to implement cost-effective energy conservation into City buildings. N7.4.4 Implement gas and electric rate structures that encourage efficient use of resources while meeting State law requirements that rates be based on the cost of service. City of Palo Alto Utilities M $ O The utility continues to implement gas and electric rate structures that meet his program goal. N7.4.5 Continue to provide public education programs addressing energy conservation and efficiency. City of Palo Alto Utilities R $ O The utility continues to provide public education programs around energy conservation and efficiency. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 42 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes N7.5.1 Monitor professional and medically-sound research and studies on light-emitting diodes (LEDs). City of Palo Alto Utilities M $ P N7.6.1 Explore changes to building and zoning codes to incorporate solar energy, energy storage and other energy efficiency measures into major development projects, including City-owned projects. Planning and Development Services S $ O New 2019 California code adopted N7.6.2 Promote use of the top floors of new and existing structured automobile garages for installation of photovoltaic panels and green roofs. Planning and Development Services S $ C New garage on Sherman includes PV panels; PV panels approved in downtown and California Avenue existing city garages. OES has specific interests in how to harvest from such PV arrays using "mobile DER" (solar- battery trailers, etc.) N7.6.3 Promote solar energy in individual private projects. Planning and Development Services R $ O The benefits of solar energy are discussed at the Development Center. New state laws require infrastructure provisions for solar energy. N7.7.1 Evaluate the potential for a cost-effective plan for transitioning to a completely carbon-neutral natural gas supply. City of Palo Alto Utilities S $ C The City implemented a Carbon Neutral Gas Program using high quality carbon offsets N7.7.2 Explore the transition of existing buildings from gas to electric or solar water and space heating. City of Palo Alto Utilities S $$ O The City currently offers a rebate to encourage homeowners to replace gas water heater with heat pump water heater, and is planning to begin incentivizing the electrification of space heating in existing buildings in Spring 2020. N7.8.1 Evaluate energy efficient approaches for the treatment and reuse of organic waste that maximize resource recovery and reduce greenhouse gas generation at the RWQCP located in Palo Alto and the Palo Alto Landfill. Public Works Department M $ C Evaluation complete & a $ 30 M CIP Project has been completed which retired the Sludge Incinerators and switched to the production of soil amendments at off-site facilities PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 43 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes Goal N-8: Actively support regional efforts to reduce our contribution to climate change while adapting to the effects of climate change on land uses and city services. N8.1.1 Participate in cooperative planning with regional and local public agencies, including on the Sustainable Communities Strategy, on issues related to climate change, such as greenhouse gas reduction, water supply reliability, sea level rise, fire protection services, emergency medical services, and emergency response planning. Planning and Development Services R $ O OES LHMP, THIRA N8.1.2 Pursue or exceed State goals of achieving zero net carbon for residential buildings by 2020 and commercial buildings by 2030, without compromising the urban forest. Office of Sustainability S $ O Currently working on the 2020 S/CAP Update N8.2.1 Periodically update the S/CAP consistent with the update schedule in the approved S/CAP; this update shall include an updated greenhouse gas inventory and updated short, medium, and long-term emissions reduction goals. Office of Sustainability Services M $$ O Currently working on the 2020 S/CAP Update N8.3.1 Protect the Municipal Services Center, Utility Control Center, and RWQCP from the impacts of sea level rise. Public Works Department M $$$ O A Sea Level Rise Policy was developed and the next step is underway: A detailed assessment of each named facility and others. N8.4.1 Prepare response strategies that address sea level rise, increased flooding, landslides, soil erosion, storm events and other events related to climate change. Include strategies to respond to the impacts of sea level rise on Palo Alto’s levee system. Planning and Development Services S $$$ O OES should be consulted 5. Safety Element Goal S-1: A safe community that is aware of risks and prepared for emergencies. S1.1.1 Expand public education programs that help and encourage each household in the City to be prepared to be self-sufficient, with enough stored water and Office of Emergency Services S $ O Ongoing PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 44 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes food to support the entire household for at least one week after a major earthquake, flood, terrorism event, pandemic or other major disaster. S1.1.2 Continue to implement and fund the Emergency Services Volunteer program. Office of Emergency Services S $ O Ongoing S1.1.3 Conduct emergency hazard drills with key stakeholder organizations across the community to improve preparedness for known threats and hazards. Office of Emergency Services R $$ O Ongoing S1.1.4 Support an annual community public safety fair to educate and engage the public on preparedness and offer the opportunity to buy emergency disaster supplies for home and vehicle. Office of Emergency Services R $$ O We completed one in 2019; may do again in 2020 or 2021 S1.1.5 Encourage local businesses and other organizations to have disaster preparedness, communication, mitigation and recovery plans in place. Office of Emergency Services R $ O OES conducted numerous private sector safety workshops, trainings & drills S1.2.1 Develop accessible, attractive marketing materials to promote involvement in community crime safety programs. Office of Emergency Services R $ C We rolled out new multi-lingual material on our /preparedness web site S1.3.1 Explore the use of urban design principles to increase safety and prevent crime in Palo Alto. Planning and Development Services OES S $ O OES should be involved. S1.3.2 Support programs such as the Department of Housing and Urban Development’s Good Neighbor Next Door, which incentivizes home purchase for first responders with discounts. Planning and Development Services R $ P Homes in PA do not fit under the criteria of the Good Neighbor Next Door program and the City does not have HUD-designated revitalization areas. OES should be involved. S1.4.1 Make data available to maintain an accurate, up to date, and complete real-time local crime mapping function to promote neighborhood safety. Police Department M $$ C New vendor “city protect” published on PD website S1.5.1 Promote neighborhood security by providing crime prevention information and training to residents, and continuing to fund resident involvement in Police Department R $ P OES coordinates the neighborhood block preparedness program. PD staffing at this time does not allow for PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 45 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes neighborhood safety programs such as “Know Your Neighbor” grants and Block Preparedness Coordinators. a formal PD program S1.5.2 Collaborate with the Palo Alto Unified School District (PAUSD), other school districts in the city, private schools, businesses, non-profits, and local faith-based organizations provide community safety education. Police Department R $ O Training provided on as-needed basis through SRO program and OES partnership S1.5.3 Encourage the PAUSD to develop secure school facilities and collaborate with Emergency Services Volunteers on disaster preparedness activities; emergency disaster planning, exercises and drills; and disaster recovery. Office of Emergency Services R $ P ESV program coordinated through OES. PD able to coordinate with school facility on any new facility development S1.5.4 Continue to support and encourage participation in Police Department programs to introduce youth to the importance and benefits of local law enforcement. Police Department R $ O SRO function S1.6.1 Enhance public safety department training for evolving challenges, such as small- to large-scale human threats, interacting with individuals with mental illness, and non-lethal alternatives. Police Department R $ O Department complying with state mandated training in multiple topics annually S1.6.2 Support the PAPD in implementing and maintaining approved technologies for data gathering, surveillance, and recording interactions with the public. Incorporate best practices in use policies with special consideration in ensuring the programs protect the public’s privacy rights and civil liberties, in accordance with current legislation. Ensure transparency by communicating new equipment implementation, usage, privacy considerations, and retention of data. Police Department S $$ O Refer to Council Surveillance Policy S1.6.3 Communicate transparently with the community regarding adoption of new PAPD equipment and/or tactics while balancing the need for operational security. Police Department S $ O Will adhere to Council Surveillance policy when applicable S1.7.1 Regularly monitor and review the level of public safety staffing and satellite police station locations required Police Department R $ O Substation at Stanford Shopping Center in partnership with Simon PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 46 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes for efficient local service delivery. Properties S1.7.2 Design the new Public Safety building to meet essential service standards, the needs of the public safety departments and be resilient against known threats and hazards. Department of Public Works S $$$ C Design of the Public Safety Building is complete and the plans were submitted for building permit review in December 2019. S1.7.3 Provide community notifications in the event of emergency using the best available methods and explore new technologies for emergency public information and warnings. Office of Emergency Services R $$ O Ongoing S1.8.1 Update Palo Alto’s 2001 Terrorism Response Plan. Office of Emergency Services S $$ C Complete S1.9.1 Develop an Infrastructure Master Plan that projects the future needs of streets, underground utilities, and all City assets and plans for the incorporation of new technology that improves efficiency and effectiveness. Department of Public Works S $$$ O An Infrastructure Management System has been implemented to track operating and capital improvement costs and to maintain updates on deferred “catch-up” maintenance and planned “keep-up” maintenance for future improvements. S1.10.1 Regularly update and make publicly available the City of Palo Alto Emergency Operations Plan (EOP). Office of Emergency Services R $$$ O We will have a new version in 2020. S1.10.2 Participate in local and regional planning efforts to mitigate, prepare for, respond to, and recover from emergencies. Office of Emergency Services R $ O S1.10.3 Implement the mitigation strategies and guidelines provided by the LHMP, including those that address evolving hazards resulting from climate change. Office of Emergency Services R $$ P This will be updated in 2020. S1.12.1 Encourage multiagency coordination in case of incidents that cross disciplinary or jurisdictional boundaries or coordination that involves complex incident management scenarios. Office of Emergency Services R $ O Ongoing PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 47 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes S1.12.2 Explore the establishment of mutually-beneficial cooperative agreements between Palo Alto’s police and fire departments and those of neighboring cities. Police Department, Fire Department M $ O Ongoing, Currently share Communication system contracts with Mountain View and Los Altos PD S1.13.1 Identify solutions to add an additional power line to Palo Alto to ensure redundancy. City of Palo Alto Utilities S $$ P The utility is currently pursuing an additional power line and is in negotiation with potential partners S1.13.2 Explore incentives to adopt emerging, residential off- grid capabilities and technologies, including back-up power sources vital in the event of natural disasters or other threats. City of Palo Alto Utilities M $ C The utility is facilitating customer adoption of technologies such as energy storage systems and will continue to evaluate the cost- effectiveness of monetary incentives. S1.13.3 Continue citywide efforts to underground utility wires to limit injury, loss of life, and damage to property in the event of human-made or natural disasters. City of Palo Alto Utilities R $$$ O To date, about 55% of City’s electric distribution lines are underground, either through the underground conversion program or having been placed underground when originally installed. A further 8 districts are identified for conversion, with a cost range of $20 to $24 million, which would bring the underground distribution line percentage up to about 60% S1.13.4 Enhance the safety of City-owned natural gas pipeline operations. Work with customers, public safety officials, and industry leaders to ensure the safe delivery of natural gas throughout the service area. Provide safety information to all residents on City- owned natural gas distribution pipelines. City of Palo Alto Utilities R $$ O The utility maintains a robust gas safety program and annually provides gas safety information to residents. S1.13.5 Provide off-grid and/or backup power sources for critical City facilities to ensure uninterrupted power during emergencies and disasters. City of Palo Alto Utilities Public Works & OES R $$ O Public Works is lead department, in coordination with OES Goal S-2: Protection of life, ecosystems and property from natural hazards and disasters, including earthquake, landslide, flooding, and fire. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 48 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes S2.5.1 Periodically review and update the City’s Seismic Hazard Ordinance. Planning and Development Services IP $ C The department continues to work the “Amendments to the Municipal Code for the Regulation of Seismic Vulnerable Buildings” staff report to City Council. The City remains committed to updating to local regulations, policies, and procedures including an analysis of any potential CEQA requirements to ensure the safety of buildings in Palo Alto. The City was denied the grant. S2.5.2 Continue to provide incentives for seismic retrofits of structures throughout the city, particularly those building types that would affect the most people in the event of an earthquake. Planning and Development Services S $ O The city’s seismic bonus program is available for CD zoned properties. The CBO continues to list buildings on the seismic hazards list as these become known via owner-provided documentation. S2.6.1 Encourage efforts by individual neighborhood or block- level groups to pool resources for seismic retrofits. Planning and Development Services M $ P S2.6.2 Continue to use a seismic bonus and a TDR Ordinance for seismic retrofits for eligible structures in the Commercial Downtown (CD) zone. Planning and Development Services R $ O The seismic bonus and TDR programs are ongoing. S2.6.3 Evaluate the TDR Ordinance so that transferred development rights may be used for residential development on the receiver sites. Planning and Development Services R $ P Not yet commenced. S2.6.4 Study the possibility of revising the transfer of development rights program to encourage seismic retrofits. Planning and Development Services M $ P Not yet commenced S2.6.5 Explore the use of Community Development Block Planning and S $ O The City assisted five low- PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 49 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes Grants, Palo Alto Housing Funds and other sources of funding to support owners of lower income and senior housing to retrofit seismically-unsafe construction. Development Services income/senior households in upgrades via CDBG funds (unsure if seismic improvements were included). S2.7.1 As part of the construction permitting process for proposed new and redeveloped buildings in areas of identified hazard shown on MapS-2, structures that would affect the most people in a seismic event require submittal to the City of a geotechnical/seismic report that identifies specific risks and appropriate mitigation measures. Planning and Development Services S $ C Please see additional hazard maps at: https://www.cityofpaloalto.org/civica x/filebank/documents/68614. Notes: recommended changing program text language “this map” to “the Alquist - Priolo Fault Map (state law) and Map S-2 and S-4”. Also provide maps from source: https://maps.conservation.ca.gov/cgs /#datalist. We also recommend eliminating S2.7.1 as it is state law and the answer below will remain the same from year to year. Per state law, this a requirement and if development occurs on an identified property as outlined on the Alquist - Priolo Fault Map, the developer is required to submit geotechnical/seismic report that identifies specific risks and appropriate mitigation measures. S2.7.2 Review and update, as appropriate, City code requirements for excavation, grading, filling and construction to ensure that they conform to currently accepted and adopted State standards. Department of Public Works M $ O The code requirements are currently up-to-date. Staff will continue to monitor accepted and adopted standards and update code as needed. S2.7.3 Utilize the results of Palo Alto’s Seismic Hazards Identification Program and inventory of potentially seismically vulnerable building types to establish priorities and consider incentives to encourage structural retrofits. Planning and Development Services OES Department S $ P OES is involved PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 50 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes S2.8.1 Implement flood mitigation requirements of FEMA in Special Flood Hazard Areas as illustrated on the Flood Insurance Rate Maps. Department of Public Works R $$$ O All private and public development projects within the Special Flood Hazard Areas are reviewed for compliance with FEMA regulations. S2.8.2 Continue participating in FEMA’s Community Rating System to reduce flood insurance for local residents and businesses and strive to improve Palo Alto’s rating in order to lower the cost of flood insurance. Department of Public Works R $ O Palo Alto continues to participate in the Community Rating System and to evaluate opportunities to improve the rating. S2.8.3 Collaborate with the San Francisquito Creek Joint Powers Authority and the Santa Clara Valley Water District on environmentally-sensitive efforts to stabilize, restore, maintain and provide one percent (100-year) flood protection adjacent to San Francisquito Creek. Department of Public Works IP $$$ O The Highway 101 to Bay project was completed in 2018. The Upstream of Highway 101 project is currently in the Design Development and Entitlements process. S2.8.4 Work with East Palo Alto, Santa Clara Valley Water District and San Francisquito Creek Joint Powers Authority on efforts to increase the flows within the San Francisquito Creek possible solutions include replacing the City-owned Newell Road Bridge and District-owned Pope Chaucer Street Bridge. Department of Public Works S $$$ O Draft Environmental Impact Reports for the Newell Road Bridge project and the Upstream of Highway 101 project, which includes Pope Chaucer Street Bridge, were released in Summer 2019. S2.10.1 Keep basement restrictions up to date with changing flood hazard zones. Planning and Development Services S $ O Ongoing. S2.11.1 Review development standards applicable in areas susceptible to flooding from sea level rise, including east of Highway 101, West Bayshore and East Meadow Circle, the area east of San Antonio Road and north of East Charleston, and implement shoreline development regulations to ensure that new development is protected from potential impacts of flooding resulting from sea level rise and significant storm events. Regulations should be consistent with the Baylands Master Plan, as amended, and may include new shoreline setback requirements, limits on Planning and Development Services S $$ P Not yet commenced. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 51 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes lot line adjustments to avoid the creation of vulnerable shoreline lots, and/or triggers for relocation or removal of existing structures based on changing site conditions and other factors. S2.11.2 Study appropriate restrictions on underground construction in areas outside of flood zones, as shown on Map S-5, to accommodate expected higher groundwater levels due to sea level rise and minimize consequent flooding of underground construction. Planning and Development Services S $ P Not yet commenced. S2.12.1 Work cooperatively with the Santa Clara Valley Water District and the San Francisquito Creek Joint Powers Authority to provide flood protection from high tide events on San Francisco Bay, taking into account the impacts of future sea level rise, to provide one percent (100-year) flood protection from tidal flooding, while being sensitive to preserving and protecting the natural environment. Department of Public Works R $$$ O The City continues to work with the project team to plan for projects such as tide gate replacement and future SAFER project to improve Bay levees in anticipation of future sea level rise. S2.12.2 Work with regional, State, and federal agencies to develop additional strategies to adapt to flood hazards to existing or new development and infrastructure, including support for environmentally sensitive levees. Department of Public Works R $ O A levee enhancement Feasibility Study is near completion. The results will be combined with a Sea Level Rise Plan to determine courses of action. S2.13.1 Regularly review and update the Fire Department’s operations, training facilities and programs to ensure consistency with current standards and Best Management Practices. Fire Department R $ O Ongoing S2.13.2 Explore technological tools, such as cameras or remote sensors, to identify smoke or fires and initiate response as quickly as possible. Fire Department S $$ O Ongoing S2.14.1 Regularly review and fund updates to the Palo Alto Foothills Fire Management Plan to ensure consistency with current standards and Best Management Practices. Fire Department M $$ O Ongoing S2.14.2 Implement the Foothills Fire Management Plan to balance conservation of natural resources with Fire Department R $$$ O Ongoing PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 52 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes reduction of fire hazards especially in open space areas. S2.14.3 Minimize fire hazards by maintaining low density zoning in wildland fire hazard areas. Planning and Development Services R $ O Ongoing S2.14.4 Work collaboratively with other jurisdictions and agencies to reduce wildfire hazards in and around Palo Alto, with an emphasis on effective vegetation management and mutual aid agreements. Fire Department R $ O Ongoing S2.14.5 Consider implementation of CAL FIRE recommended programs in educating and involving the local community to diminish potential loss caused by wildfire and identify prevention measures to reduce those risks. Fire Department S $$ O Ongoing S2.15.1 Evaluate measures for optimal service delivery to improve efficiency; develop automatic or mutual aid agreements with other jurisdictions, including Stanford, to improve efficiencies. Fire Department M $$ O Ongoing S2.15.2 Upgrade fire stations so that all remain fully functional following earthquakes. Fire Department IP $$$ O Ongoing S2.15.3 Periodically update the Fire Department Standards of Cover document. Fire Department S $ O Ongoing S2.16.1 Provide public education on fire safety, including wildland and structural fire prevention, evacuation routes and guidelines for clearance of landscaping and other hazards around structures. Fire Department R $ O Ongoing Goal S-3: An environment free of the damaging effects of human-caused threats and hazardous materials. S3.1.1 Continue City permitting procedures for commercial and industrial storage, use, and handling of hazardous materials and regulate the commercial use of hazardous materials that may present a risk of off-site health or safety effects. Fire Department IP $ O Ongoing PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 53 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes S3.1.2 Minimize the risks of biohazards in Palo Alto, including Level 4 biohazards, by continuing to review and update, as necessary, local regulations regarding use, handling and disposal. Fire Department S $ O Ongoing S3.1.3 Strengthen development review requirements and construction standards for projects on sites with groundwater contamination. Public Works Department S $ O The existing requirements appear sufficient for all aspects of groundwater contamination except for construction dewatering and an Ordinance covering that is being developed. S3.1.4 Establish protocols to monitor the movement of hazardous materials on Palo Alto roadways and respond effectively to spills via established truck and construction routes. Fire Department M $ C S3.1.5 Work with non-profit organizations to provide information to the public regarding pesticides and other commonly used hazardous materials, environmentally preferable alternatives, and safe recycling and disposal practices to all user groups. Fire Department R $ O Ongoing S3.1.6 Continue providing regular household hazardous waste collection events at the Palo Alto Regional Water Quality Control Plant and strive to make these programs more convenient and accessible to residents. Department of Public Works R $ O Enhanced the program in FY 19 by adding Reuse Cabinets to attract more visitors with free, like-new products. S3.1.7 Continue to allow small quantity generators to dispose of hazardous waste at cost. Department of Public Works R $ O Program continues to be available to small businesses. S3.1.8 Continue to educate residents on the proper disposal of pharmaceutical and household hazardous waste. Encourage proper disposal of medications through pharmacies or drug take-back programs rather than flushing. Department of Public Works R $ O Advertising pharmaceutical disposal options and providing locations to residents. S3.6.1 Work with the freight industry to monitor the contents of freight trains intersecting Palo Alto for potentially hazardous materials, and to establish accountability for accidents and spills. Office of Emergency Services R $ P PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 54 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes S3.6.2 Work with Caltrain and the PAUSD, to educate students and the public on the dangers of rail trespass and the benefits of suicide support services available in Palo Alto. Community Services Department R $ O Increased community engagement occurred during the transition from human monitors to Intrusion Detection System. Project Safety Net partners continue to collaborate and educate the community. S3.8.1 Encourage residential and commercial food waste reduction through incentives, educational outreach and programs. Department of Public Works R $ O This work continues and is increasing as it is a key activity, to approach Zero Waste S3.8.2 To the extent allowed by law, use refuse rate structures that incentivize waste reduction. Department of Public Works R $ O The program charges substantially less for small garbage cans (mini-cans). S3.8.3 Continue to work with CalRecycle and the Department of Toxic Substances Control to develop and promote long-term solid waste management, such as environmentally responsible recycling programs, composting of food waste and other organics, and citywide electronics and digital hardware recycling efforts. Department of Public Works IP $ O This work continues and new campaigns are cycled through. S3.9.1 Periodically review and update the adopted Construction and Debris program. Department of Public Works R $ O The first major new requirement in this area was adopted in 2019 and becomes effective in July 2020. S3.9.2 Educate Palo Alto residents and developers about available incentives to use environmentally friendly deconstruction activities to minimize our carbon footprint, and to save natural resources, as well as space in our landfills. Public Works Department R $ O Ongoing S3.10.1 Support efforts to enforce extended producer responsibility for solid waste to reduce waste produced from manufacturing, shipping, packaging and the entire life-cycle of the product. Office of Sustainability Services R $ O Ongoing S3.12.1 Complete an inventory of the City’s digital infrastructure to locate vulnerabilities and gaps in City of Palo Alto Utilities S $$ PC The utility has an active program in place to identify vulnerabilities and PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 55 Program # Program Text Lead Department Priority Level of Effort 2019 Status Notes system redundancies and develop recommendations for improved cybersecurity. continuously improve cybersecurity. S3.12.2 Establish criteria for the installation of high security telecommunications technology in new local government projects. City of Palo Alto Utilities M $ PC S3.12.3 Establish a wi-fi network that will be available to public safety responders and Emergency Service Volunteers in the event of power interruption during an emergency or disaster. City of Palo Alto Utilities S $$ O Utilities, IT and OES is hiring a consultant to design a fiber expansion plan to support a public safety wireless communication network, advanced metering infrastructure and SCADA. Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes 6. Community Services & Facilities Element Goal C-1: Deliver community services effectively and efficiently. C1.1.1 Based on identified needs, continue to provide and expand the provision of multilingual literature, program information and educational displays at public community facilities and parks. Community Services Department R $ O The City working with non-profit partners recently secured $211,000 to fund specific trail and boardwalk signage in the Baylands. C1.1.2 Establish a cross-cultural outreach program to engage residents of all ages, cultural, social and linguistic backgrounds in educational, recreational and cultural activities offered throughout the City of Palo Alto. Community Services Department M $ O With funding from First 5 Santa Clara, the Junior Museum recently launched Pre-school science programing to multicultural underserved neighborhoods in San Jose. C1.2.1 Periodically review public information, outreach and community relations activities to evaluate effectiveness. Community Services Department R $ O Working with the City Manager’s Office, the Community Services Department conducts ongoing evaluation of outreach efforts to ensure maximum reach to the community. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 56 Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes C.1.2.2 Explore a City solution to help residents and others to resolve questions and concerns and navigate the City’s community services and facilities. Community Services Department M $ O New registration system CivicRec has been established making online experience much smoother for customers. C1.2.3 Identify barriers to participation in City programming and facilities across gender, age, socioeconomic and ethnic groups and sexual identity and orientation, as well as mental and physical abilities, and adopt strategies to remove barriers to participation. Community Services Department S $ O The Art Center and Junior Museum, with funding from ILMS recently launched “Working Together” , a three-year project to remove barriers to participation and employment. C1.2.4 Based on identified needs, expand program offerings to underserved groups. Community Services Department R $$$ O With funding from First 5 Santa Clara, the Junior Museum recently launched Pre-school science programing to multicultural underserved neighborhoods in San Jose C1.3.1 Develop and implement a plan to collect and analyze data on demographics, use of community service facilities and needs of the community as related to parks, open spaces, recreation, arts and culture. Community Services Department M $ O CSD’s program areas regularly collect and review demographic information from program participants. The Parks, Trails, Open Space and Recreation Master Plan contains information on community needs. C1.6.1 Establish a program to facilitate continuing corporate support for community services through contributions of funds, time, materials and expertise. Community Services Department M $ P A formal program to facilitate corporate has not been established. Corporate sponsorships for special events have been received. C1.12.1 In cooperation with public and private businesses, non- profit organizations, and PAUSD, develop a service program that will coordinate the efforts of agencies providing services to families and youth in Palo Alto. Community Services Department R $ P No action. C1.13.1 Determine the potential for City shared use of PAUSD facilities for weekend, summer and evening use for community uses such as child care, libraries, recreational facilities, community meeting space, education, language education, health care, culture Community Services Department M $ O No action. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 57 Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes and computer resources. C1.15.1 Support and promote the provision of comprehensive child care services in Palo Alto by public and private providers, including employers. Community Services Department S $ O Early Care & Education Committee under the direction of City staff continue to work to address the needs of parents in Palo Alto. This area may be addressed as part of strategic plan to be developed after analyzing the results of the recent Family Needs Assessment. C1.15.2 Utilize the Early Care and Education Committee to develop and update the Child Care Master Plan, and to connect providers and professionals working with families with young children, explore challenges and opportunities to programs and services for young children, and support early education programs in the community in their efforts to enhance quality. Community Services Department S $ PC Assessment Complete. Early Care & Education Committee now in the early stages of working with community partners to create a strategic plan C.1.15.3 Collaborate with Palo Alto Community Child Care (PACCC) to identify, develop, and promote high quality early learning environments to serve all families in our community. Community Services Department M $ O City staff continues to work collaboratively with PACCC by managing our service contracts with them in order to provide the best care possible. C1.15.4 Explore opportunities to provide access to childcare for families of City employees. Community Services Department L $ P Human Resources is currently in the very early stages of exploring this concept via an employee survey to assess need. C1.16.1 Identify funding sources for expanded outreach and increased involvement to support youth and teen leadership programs and events. Community Services Department M $ O Use of Bryant Street garage funds is being evaluated to potentially increase impact on Teen Community. C1.16.2 Leverage available funding to pursue support of teen mental, physical, social and emotional health programs. Community Services Department R $ O Use of Bryant Street garage funds is being evaluated to potentially increase impact on Teen Community. C1.17.1 Optimize participation in such programs by increasing Community S $ P Initial conversations have occurred to PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 58 Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes the number of locations where the programs are provided and by supporting transportation options to these locations. Services Department provide transportation to CSD programs and facilities to ensure equity in participation. C.1.17.2 Develop programs and activities for teens that strengthen leadership skills, encourage a culture of community service, inclusiveness, tolerance and acceptance of others. Community Services Department R $ PC The City supports and the Community Services Department staffs Teen Leadership Groups, including the Art Center Teen Leadership Group (ACTL), Palo Alto Youth Council (PAYC), Teen Advisory Board (TAB), and Teen Arts Council (TAC), as well as overseeing Think Fund, a supportive grant program for teens, and the makerspace, MakeX. The teen leadership groups give Palo Alto high school students the opportunity to serve the teen community by acting as a voice toward action and change. The groups meet weekly, and host workshops and events throughout the year, including artistic collaborations; open mic, poetry, and movie nights; music, art, film and theatre festivals; tech workshops; and wellness and other support activities. C1.17.3 Promote a diverse range of interests and vocations among programs offered to children, youth and teens. Community Services Department M $ O Addition of recording equipment in place at Mitchell Park Community Center. Offered by Children’s Theater C1.18.1 Develop a program to engage the talents and skills that seniors possess that would provide volunteer opportunities throughout the City. Community Services Department R $ P No action. C.1.18.2 Support, promote, and publicize the provision of comprehensive senior services in coordination with senior service providers. Comprehensive services Community Services Department R $ O Continued City support of Avenidas for senior programming/services and La Comida for Senior Nutrition Needs. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 59 Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes include addressing senior nutrition, mental health and transportation. C.1.18.3 Establish a support program for caregivers of seniors and people with disabilities by partnering with private, nonprofit, faith-based and public community service organizations. Community Services Department M $ P Not Started C1.20.1 Partner with agencies for support and improved access so that all can participate as appropriate in Palo Alto recreational programs. Community Services Department R $ O Existing partnerships with PAUSD, Youth Community Services, Friends Groups and Foundations. Palo Alto Swim and Sport provides scholarships through the Beyond Barriers program to ensure all youth have access to the pool. C1.22.1 Increase awareness about caring and compassion for the unhoused and those who suffer from mental and/or physical conditions through educational programming in partnership with community and business organizations throughout the region. Community Services Department R $ O Continued support of major Human Services Providers that work with the unhoused. But specific efforts to increase awareness and not started. C1.22.2 Work with Santa Clara and San Mateo Counties, the State of California, the federal government, non-profit agencies, business and other organizations to define roles and responsibilities in the comprehensive provision of permanent supportive housing and temporary shelter, food, clothing and transportation for those in need. Planning and Development Services R $ PC The City continues to be involved with the County for opportunities and support in identifying funds and provide emergency shelter. The City is involved with the Emergency Housing Consortium with the County. The City is working on encouraging developers to use Measure A funding and other State funding that would leverage these funding for permanent, supportive housing. Goal C-2: Demonstrate a commitment to excellence and high quality service to the public among City of Palo Alto officials and employees. C2.2.1 Establish performance review criteria for City employees that consider the quality of service Human Resources M $ O Ongoing PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 60 Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes provided. Department C2.2.2 Periodically perform evaluations of City service delivery and develop strategies for continuous improvement. Use metrics and make information publicly available. Community Services Department R $$ O Ongoing C3.2.1 Develop a proactive Asset Management Program for infrastructure requirements and costs. Administrative Services Department/ OMB M $$ O This is an ongoing effort to maintain the infrastructure management system (IMS) of the Asset Management Program to track and plan for capital and preventative maintenance of assets and the related costs. Goal C-3: Recognize the intrinsic value and everyday importance of our parks and community centers, libraries, civic buildings and cultural assets by investing in their maintenance and improvement. C3.3.1 Periodically evaluate how parks and recreational facilities are being used and develop strategies for improving their use overall. Community Services Department IP $ O Staff regularly analyze programs and solicit feedback from program participants and use that information to improve programs and provide desired amenities. C3.3.2 Study and recommend methods of private and public financing for improved park maintenance, rehabilitation, and construction of facilities, including those used for arts and culture. Community Services Department S $ O The Junior Museum and Zoo is an example of public private partnership for constructing the new JMZ. The “Friendship Trail” project is an example of State and private funding improvements to interpretive signage in the Baylands. C3.3.3 Estimate the costs of retrofitting all park facilities with water efficient appliances, fixtures and irrigation systems and develop an implementation schedule to phase-in use of non-potable water conservations measures where and when feasible. City of Palo Alto Utilities & Community Services Department M $$ P C3.3.4 Periodically assess the need to adjust parkland dedication or fees in lieu thereof to ensure they remain Planning and Development R $ P No action yet PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 61 Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes proportional to real estate values in Palo Alto. Services Goal C-4: Plan for a future in which our parks, open spaces, libraries, public art, and community facilities thrive and adapt to the growth and change of Palo Alto. C4.1.1 Explore opportunities to dedicate City-owned land as parkland to protect and preserve its community- serving purpose into the future. Community Services Department S $$$ P The Parks and Recreation Commission and staff have explored some opportunities to dedicate City-owned land as parkland and will continue to look for opportunities. C4.1.2 Encourage dedication of new land for parks through regulations and incentives for new development and programs to solicit bequests of land within the city. Community Services Department M $$ P C4.1.3 Pursue opportunities to create linear parks over the Caltrain tracks in the event the tracks are moved below grade. Community Services Department L $$$ P C4.1.4 Explore ways to dedicate a portion of in-lieu fees towards acquisition of parkland, not just improvements. Community Services Department M $ P C4.5.1 Use Cubberley Community Center as a critical and vital part of the City’s service delivery system while also planning for its future. Community Services Department IP $$ O The Draft Cubberley Concept Plan provides a vision for the future of this vital community asset. It is currently available for public review, and is undergoing CEQA analysis. It is planned to go to City Council by June 2020 for adoption. Goal C-5: Sustain the health, well-being, recreation, and safety of residents and visitors, and improve the quality, quantity, and affordability of social services for all community members, including children, youth, teens, seniors, the unhoused, and people with disabilities. C5.1.1 Allocate resources to create and support initiatives to increase the health and well-being of the public. Community Services Department R $ O The recently completed Cubberley turf and all-weather track project is an example of investing in a facility that expands opportunities for the community to exercise and be PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 62 Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes outdoors. The Healthy City Healthy Community workgroup is continuing to work on improving health and wellness of vulnerable populations. C5.1.2 Establish a community-sourced online clearinghouse of information and activities related to health promotion in the community. Community Services Department IP $ O A Healthy City/ Healthy Community website and welcome packet was developed. Improvements need to increase awareness of the information. C5.6.1 Incorporate health and well-being topics, including arts and culture, into existing events and programs at City- owned park and recreation facilities. Community Services Department R $ O The Palo Alto Children’s Theatre serves more than 64,000 community members each year with performing arts experiences, including live theatrical performances. The Palo Alto Children’s Theatre also presents the City’s Annual Twilight Concert Series, offering free summer concerts for all ages in parks throughout the city. C5.6.2 Work with schools and community organizations to provide programs that educate residents, workers and visitors on health and well-being topics. Community Services Department R $$ O Palo Alto Children’s Theatre works in partnership with the Friends of the Palo Alto Children’s Theatre and PAUSD to provide outreach programs to all PAUSD Elementary schools. Theatre Outreach Productions are open to grades 3-5, and all children who audition are cast. Dance in Schools classes for all K-2 graders promote healthy exercise habits, and the health of the whole child. C5.9.1 Identify existing and potential indoor and outdoor locations for community gardens and farmers markets at City-owned or leased facilities and spaces. Community Services Department M $ O The City recently formed a partnership with the Palo Alto Christian Reformed Church to allow PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 63 Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes the City to use some of the church’s land for a community garden. 7. Business & Economics Element Goal B-1: Businesses in Palo Alto that contribute to economic vitality, enhance the city’s physical environment, promote municipal revenues and provide needed local services. B.1.1 Implement and periodically amend an Economic Development Policy to guide business development in the City in a manner consistent with Policy L-1.10. City Manager’s Office R $ PC Goal B-3: Careful management of City revenues and expenditures so that the fiscal health of the City is ensured and services are delivered efficiently and equitably. B3.2.1 Continue to refine tools, such as the Business Registry, as data sources on existing businesses, including the type of business, number of employees, size, location, and other metrics to track the diversity of Palo Alto businesses. Administrative Services Department IP $$ O With the assistance of an outside firm, staff is updating the online business registry process and related data Goal B-4: The stimulation of diverse commercial, retail and professional service business opportunities through supportive business policies and a culture of innovation. B4.2.1 Revise zoning and other regulations as needed to encourage the preservation of space to accommodate small businesses, start-ups and other services. Planning and Development Services M $$ P Not yet commenced B4.2.2 Consider planning, regulatory, or other incentives to encourage property owners to include smaller office spaces in their buildings to serve small businesses, non- profit organizations, and independent professionals. Planning and Development Services M $ P Not yet commenced B4.6.1 Work with local merchants to encourage Palo Alto residents, workers, and visitors to buy in Palo Alto. City Manager’s Office R $$ O The City continues to attend and participate in meetings and initiatives put forward by the Palo Alto Chamber of Commerce, the Palo Alto Downtown Business and Professional Association, and the California Avenue Merchants Association. The City is also a member of the Silicon PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 64 Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes Valley Economic Development Alliance; SVEDA is a regional partnership of economic development professionals who bring together public and private resources to ensure the success of businesses in Silicon Valley. B4.6.2 Study the overall viability of ground-floor retail requirements in preserving retail space and creating an active street environment, including the types of locations where such requirements are most effective. City Manager’s Office M $$ P As the Economic Development Policy is updated, resources may be assigned to this medium-term project. B4.6.3 Maintain distinct neighborhood shopping areas that are attractive, accessible, and convenient to nearby residents. Planning and Development Services R $ C This program is implemented with use of the AR findings Goal B-5: City regulations and operating procedures that provide certainty, predictability and flexibility and help businesses adapt to changing market conditions. B5.1.1 Regularly evaluate ways to improve coordination of the City’s environmental review, permitting, and inspection processes. Planning and Development Services R $ O Planning continually works to streamline the CEQA process and works with other departments to ensure the necessary permitting is anticipated and inspections are conditioned as needed. B5.1.2 Improve design guidelines to reduce ambiguity and more clearly articulate compatibility principles to the business community and to the public. Planning and Development Services M $$ P To be started in approximately 5 years B5.1.3 Simplify the design review process for small-scale changes to previously approved site plans and buildings. Planning and Development Services M $$ PC This is an on-going process that staff continues to refine. Mostly recently, staff implemented the “Over the Counter” process to streamline small project changes. B5.1.4 Revise zoning and other regulations as needed to encourage the revitalization of aging retail structures Planning and Development R $$ PC Historic preservation polices maintains older structures, but more PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 65 Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes and areas. Encourage the preservation of space to accommodate small, independent retail businesses and professional services. Services can be done to encourage the preservation of small retail/commercial spaces. Goal B-6: Attractive, vibrant retail centers, each with a mix of uses and a distinctive character. B6.1.1 Actively work with Downtown businesses, professional associations and the Palo Alto Chamber of Commerce to retain successful retail businesses that contribute to the City’s goals for Downtown. City Manager’s Office R $$ C The City continues to attend and participate in meetings and initiatives put forward by the Palo Alto Chamber of Commerce, the Palo Alto Downtown Business and Professional Association, and the California Avenue Merchants Association. The City is also a member of the Silicon Valley Economic Development Alliance; SVEDA is a regional partnership of economic development professionals who bring together public and private resources to ensure the success of businesses in Silicon Valley. Goal B-7: Thriving business employment districts at Stanford Research Park, Stanford Medical Center, East Bayshore/San Antonio Road Area and Bayshore Corridor that complement the City’s business and neighborhood centers. B7.2.1 Review policies and regulations guiding development at Stanford Research Park and revise them as needed to allow improved responsiveness to changing market conditions in a manner consistent with Policy L-1.10. Planning and Development Services M $$ P Not yet commenced B7.2.2 Study the feasibility of a “transfer of development rights” (TDR) program and other measures that would provide greater development flexibility within Stanford Research Park without creating significant adverse traffic impacts or increasing the allowable floor area. Planning and Development Services M $$ P Not yet commenced 8. Governance Element PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 66 Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes Goal G-1: Effective opportunities for public participation in local government. G1.1.1 Consider making data available at a transactional level on the Open Data Portal. R $$ O Ongoing G1.2.1 Continue to hold regular, Town Hall-style meetings in neighborhoods. City Council R $$ O Ongoing G1.2.2 Periodically review the suite of engagement options used to solicit citizen input and expertise on policy issues. City Manager’s Office R $ - $$$ PC The City Manager has directed staff to review and update the community engagement strategy in 2019. As part of that process, staff will review the suite of engagement options employed by the City. G1.2.3 Continue to rely on neighborhood organizations, the City website, local media, online technologies and other communication platforms to keep residents informed of current issues and to encourage citizen engagement. City Manager’s Office R $ O Ongoing G1.2.4 Provide access to communications technologies at City facilities, including public libraries and City Hall, and explore innovative locations for communication. City Manager’s Office R $$ O Ongoing G1.2.5 Continue to release City Council staff reports to the public up to 10 days prior to Council hearings to increase public awareness of City decision-making. City Clerk’s Office R $ O Ongoing Goal G-2: Informed and involved civic, cultural, environmental, social service and neighborhood organizations and residents. G2.2.1 Continue to offer the use of City facilities to non-profit civic, environmental, cultural, neighborhood and social service organizations for meetings and events at discounted or complimentary rates and via sponsorship programs. City Manager’s Office R $ O Ongoing Goal G-4: Active involvement of local citizens as volunteers. PALO ALTO COMPREHENSIVE PLAN IMPLEMENTATION PLAN * S = Short (< 5 years), M = Medium (5‐10 years), L = Long (>10 years), IP = In Progress, R = Routine ** C = Complete, PC = Partially Complete, O = Ongoing, P = Pending. 67 Program # Program Text Lead Department or Agency Priority Level of Effort 2019 Status Notes G4.1.1 Continue and expand volunteer opportunities and the community’s awareness of public and nonprofit organizations serving the City. All Departments R $ O Ongoing G4.1.2 Publicly recognize the efforts of individuals, groups, and businesses that provide volunteer services within the City. City Manager’s Office R $ O Ongoing G4.1.3 Coordinate with the Palo Alto Unified School District to develop classroom-based leadership, governance and civic participation programs. City Manager’s Office M $$ O Ongoing G4.1.4 Support the transition from school-based volunteering to civic participation via outreach to parent volunteers and student leaders. City Manager’s Office M $ O Ongoing G4.1.5 Coordinate with the real estate community to develop a welcome package for new residents, containing City resources, information and ways to contribute to livability. City Manager’s Office M $$ PC The Utilities Department currently sends a welcome message to new residents and customers. In 2019 this will be reviewed and updated. Goal G-6: More clearly defined procedures, standards, and expectations for development review. G6.2.1 Provide clear information across multiple communications platforms to guide citizens and businesses through the City review and approval process. Planning and Development Services R $ O Ongoing G6.2.2 Continue and expand customer-oriented process improvement efforts. All Departments R $$ O Ongoing G6.2.3 Use the pre-screening process to obtain early feedback from the City Council and the community regarding ordinance changes intended to facilitate specific development proposals. Planning and Development Services R $ O Ongoing TABLE B Program Implementation Status Housing Element Program Status Page 1 of 28 Revised January 2020 Status of Housing Element Programs 2015-2023 December 2019 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H1 Goal ENSURE THE PRESERVATION OF THE UNIQUE CHARACTER OF RESIDENTIAL NEIGHBORHOODS H1.1 Policy Promote the rehabilitation of deteriorating or substandard residential properties using sustainable and energy conserving approaches. H1.1.1 Program Continue the citywide property maintenance, inspection, and enforcement program. Continue to provide services which promote rehabilitation of substandard housing. City Funds Planning and Development Services Department; Code Enforcement Ongoing Ongoing Program. H1.1.2 Program Consider modifying development standards for second units, where consistent with maintaining the character of existing neighborhoods. The modifications should encourage the production of second units affordable to very low-, low-, or moderate- income households. Consider modifying the Zoning Code to provide for additional second units. General Fund Planning and Development Services Department Conduct a study within three years of adoption of Housing Element to assess the potential for additional second units with modifications to the development standards. Completed. Ordinance adopted on May 8, 2017. H1.1.3 Program Provide incentives to developers such as reduced fees and flexible development standards to encourage the preservation of Preserve 10 rental cottages and duplexes. City Housing funds Planning and Development Services Department Explore incentives within three years of Housing Element Partially Complete. ADU regulations in2017 and 2019 Urgency Ordinance TABLE B Program Implementation Status Housing Element Program Status Page 2 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status existing rental cottages and duplexes currently located in the R-1 and R-2 residential areas. adoption H1.2 Policy Support efforts to preserve multifamily housing units in existing neighborhoods. H1.2.1 Program When a loss of rental housing occurs due to subdivision or condominium conversion approvals, the project shall require 25 percent BMR units. Provide 10 additional affordable housing units on sites where rental housing will be lost. NA Planning and Development Services Department Ongoing Partially Complete. There have not been any projects subject to this program to date. H1.3 Policy Encourage community involvement in the maintenance and enhancement of public and private properties and adjacent rights-of-way in residential neighborhoods. H1.3.1 Program Create community volunteer days and park cleanups, plantings, or similar events that promote neighborhood enhancement and conduct City- sponsored cleanup campaigns for public and private properties. Coordin. with the City’s waste and disposal hauler to conduct a cleanup campaign once a year to promote neighborhood clean-up. City Housing Funds Public Works Department Ongoing Ongoing Program. H1.4 Policy Ensure that new developments provide appropriate transitions from higher density development to single-family and low-density residential districts to preserve TABLE B Program Implementation Status Housing Element Program Status Page 3 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status neighborhood character. H2 Goal SUPPORT THE CONSTRUCTION OF HOUSING NEAR SCHOOLS, TRANSIT, PARKS, SHOPPING, EMPLOYMENT, AND CULTURAL INSTITUTIONS H2.1 Policy Identify and implement strategies to increase housing density and diversity, including mixed-use development and a range of unit styles, near community services. Emphasize and encourage the development of affordable and mixed-income housing to support the City’s fair share of the regional housing needs and to ensure that the City’s population remains economically diverse. H2.1.1 Program To allow for higher density residential development, consider amending the Zoning Code to permit high-density residential in mixed use or single use projects in commercial areas within one-half a mile of fixed rail stations and to allow limited exceptions to the 50- foot height limit for Housing Element Sites within one-quarter mile of fixed rail stations. Provide opportunities for a diverse range of housing types near fixed rail stations. City Funds Planning and Development Services Department Consider Zoning Code amendments within three years of Housing Element adoption Complete. Part of the Phase 1 Housing Element implementation plan for 2018. Completion Feb 2019. H2.1.2 Program . Allow increased residential densities and mixed-use development only where adequate urban services and amenities, including roadway capacity, are available. Make sure that adequate services are available when considering increased City Funds Planning and Development Services Department Ongoing Complete. Part of the Phase 1 Housing Element implementation plan for 2018. Completion Feb TABLE B Program Implementation Status Housing Element Program Status Page 4 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status residential densities. 2019 H2.1.3 Program Amend the zoning code to specify the minimum density of eight dwelling units per acre in all RM-15 districts. Consider amending the zoning code to specify minimum density for other multifamily zoning districts, consistent with the multi-family land use designation in the Comprehensive Plan. To provide opportunities for up to10 additional dwelling units on properties zoned RM-15 City Funds Planning and Development Services Department Within three years of Housing Element adoption Complete. Part of the Phase 1 Housing Element implementation plan for 2018. Completion Feb. 2019. H2.1.4 Program . Amend the Zoning Code to create zoning incentives that encourage the development of smaller, more affordable housing units, including units for seniors, such as reduced parking requirements for units less than 900 square feet and other flexible development standards. Provide opportunities for 75 smaller, more affordable housing units. City Funds Planning and Development Services Department Within three years of Housing Element adoption Partially Complete. 2017 ADU and Urgency ADU ordinance 2019 H2.1.5 Program Use sustainable neighborhood development criteria to enhance connectivity, walkability, and access to amenities, and to support housing diversity. Increase connectivity and walkability in new development. VTA and City Funds Planning and Development Services Department Ongoing Partially Complete. North Venture Community Action Plan underway. H2.1.6 Program Consider density bonuses and/or concessions including allowing greater concessions for 100% affordable housing developments. Provide opportunities for 100% affordable housing City Funds Planning and Development Services Department Ongoing Complete. Part of the Phase 1 Housing Element implementation plan for 2018. Completion TABLE B Program Implementation Status Housing Element Program Status Page 5 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status developments. 2019 H2.1.7 Program Explore developing a Transfer of Development Rights (TDR) program to encourage higher- density housing in appropriate locations. Create opportunities for higher- density housing. City Funds Planning and Development Services Department Consider program within two years of Housing Element adoption Partially Complete. part of the Phase 1 Housing Element implementation plan for 2018., part of Comp Plan Implementation, adoption of development standards in 2019. H2.1.8 Program Promote redevelopment of underutilized sites by providing information about potential housing sites on the City’s website, including the Housing Sites identified to meet the RHNA and information about financial resources available through City housing programs. Provide information to developers about potential housing sites. City funds Planning and Development Services Department Post information on website upon adoption of Housing Element Completed. TABLE B Program Implementation Status Housing Element Program Status Page 6 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H2.1.9 Program Amend the Zoning Code to create zoning incentives that encourage the consolidation of smaller lots identified as Housing Inventory Sites and developed with 100% affordable housing projects. Incentives may include development review streamlining, reduction in required parking for smaller units, or graduated density when consolidated lots are over one-half acre. Adopt amendments as appropriate. Provide information regarding zoning incentives to developers. Amend the Zoning Code to provide development incentives to meet the RHNA. City funds Planning and Development Services Department Adopt amendments within two years of Housing Element adoption Completed. H2.1.10 Program As a part of planning for the future of El Camino Real, explore the identification of pedestrian nodes (i.e. “pearls on a string”) consistent with the South El Camino Design Guidelines, with greater densities in these nodes than in other areas. Explore the identification of pedestrian nodes. City Funds Planning and Development Services Department Ongoing in conjunction with the Comprehensive Plan update Partially Complete. Part of the Phase 1 Housing Element implementation plan; in 2018 Comp. Plan adopted. H2.1.11 Program Consider implementing the Pedestrian and Transit Oriented Development (PTOD) Overlay for the University Avenue downtown district to promote Consider PTOD for University Avenue. City Funds Planning and Development Services Department Within four years of Housing Element adoption, in conjunction with Not Yet Completed. TABLE B Program Implementation Status Housing Element Program Status Page 7 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status higher density multifamily housing development in that area. the Comprehensive Plan update H2.1.12 Program Evaluate developing specific or precise plans for the downtown, California Avenue, and El Camino Real areas to implement in the updated Comprehensive Plan. Adopt plans for these areas, as appropriate. Evaluate developing plans for downtown, California Avenue, and El Camino Real. City Funds Planning and Development Services Department Ongoing in conjunction with the Comprehensive Plan update Completed. Comprehensive Plan adopted the study of Coordinated Plans for Cal Ave and Downtown. H2.2 Policy Continue to support redevelopment of suitable lands for mixed uses containing housing to encourage compact, infill development. Optimize the use of existing urban services and support transit. . H2.2.1 Program Implement an incentive program within three years of Housing Element adoption for small properties identified as a Housing Element Site to encourage housing production on those sites. The incentive eliminates Site and Design Review if the project meets the following criteria: • The project has 9 residential units or fewer • A residential density of 20 dwelling units per acre or higher Streamline processing for identified Housing Element Sites City Funds Planning and Development Services Department Adopt program within three years of Housing Element adoption Completed. TABLE B Program Implementation Status Housing Element Program Status Page 8 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status Maximum unit size of 900 square feet H2.2.2 Program Work with Stanford University to identify sites suitable for housing that may be located in the Stanford Research Park and compatible with surrounding uses. Identify sites suitable for housing to accommodate additional housing units. City Funds Planning and Development Services Department Identify sites within three years of Housing Element adoption Partially Complete. H2.2.3 Program Use coordinated area plans and other tools to develop regulations that support the development of housing above and among commercial uses. Explore additional opportunities to encourage housing in commercial areas. County Transit and City Funds Planning and Development Services Department Ongoing Partially Complete. Underway. Part of the Phase 1 Housing Element implementation plan for 2018; development of the North Ventura Coordinated Area Plan in progress. H2.2.4 Program As detailed in the Resources chapter of the Housing Element, the City of Palo Alto has committed to providing financial assistance towards the conversion of 23 multi-family units to very low-income (30- 50% AMI) units for a period of 55 years, and is seeking to apply credits towards the City’s RHNA (refer to Appendix C - Adequate Sites Program Alternative Checklist). The Palo Alto Housing By the end of the second year of the housing element planning period, the City will enter into a legally enforceable agreement for $200,000 in committed assistance to purchase City Housing funds Planning and Development Services Department Ongoing Complete. January 2016. TABLE B Program Implementation Status Housing Element Program Status Page 9 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status Corporation (PAHC) approached the City for assistance in converting a portion of the 60 units at the Colorado Park Apartments, to be reserved for very low-income households. The committed assistance will ensure affordability of the units for at least 55 years, as required by law. affordability covenants on 23 units at the Colorado Park Apartments. The City will report to HCD on the status of purchasing affordability covenants no later than July 1, 2018, and to the extent an agreement is not in place, will amend the Housing Element as necessary to identify additional sites. H2.2.5 Program The City will continue to identify more transit-rich housing sites including in the downtown and the California Avenue area after HCD certification as part of the Comprehensive Plan Update process and consider exchanging sites along San Antonio and sites along South El Camino that are outside of identified “pedestrian nodes” for the more transit-rich identified sites. Explore additional appropriate housing sites. City Funds Planning and Development Services Department Ongoing Not yet completed. TABLE B Program Implementation Status Housing Element Program Status Page 10 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H2.2.6 Program On parcels zoned for mixed use, consider allowing exclusively residential use on extremely small parcels through the transfer of zoning requirements between adjacent parcels to create horizontal mixed-use arrangements. If determined to be appropriate, adopt an ordinance to implement this program. Consider transfer of zoning requirements to create horizontal mixed use. City Funds Planning and Development Services Department Within three years of Housing Element adoption Complete. Part of Housing Program 2.1.9 above. H2.2.7 Program Explore requiring minimum residential densities to encourage more housing instead of office space when mixed-use sites develop and adopt standards as appropriate. Explore requiring minimum densities in mixed use districts. City Funds Planning and Development Services Department Ongoing in conjunction with the Comprehensive Plan update Complete. Part of the Phase 1 Housing Element implementation plan for 2018. Adoption new development standards CS18.16.060. H2.2.8 Program Assess the potential of removing maximum residential densities (i.e. dwelling units per acre) in mixed use zoning districts to encourage the creation of smaller housing units within the allowable Floor Area Ratio (FAR) and adopt standards as appropriate. Assess removal of maximum densities in mixed use zoning districts. City Funds Planning and Development Services Department Ongoing in conjunction with the Comprehensive Plan update Complete. Part of the Phase 1 Housing Element implementation plan for 2018. Completion Feb 2019. H2.3 Policy Heighten community awareness and to receive community input TABLE B Program Implementation Status Housing Element Program Status Page 11 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status regarding the social, economic and environmental values of maintaining economic diversity in the City by providing affordable and mixed income higher density housing along transit corridors and at other appropriate locations. H2.3.1 Program Maintain an ongoing conversation with the community, using a variety of forms of media, regarding the need for affordable housing, the financial realities of acquiring land and building affordable housing, and the reasons that affordable housing projects need higher densities to be feasible developments. Perform outreach on affordable housing. City Funds Planning and Development Services Department Ongoing Ongoing Program. H3 Goal MEET UNDERSERVED HOUSING NEEDS, AND PROVIDE COMMUNITY RESOURCES TO SUPPORT OUR NEIGHBORHOODS H3.1 Policy Encourage, foster, and preserve diverse housing opportunities for very low-, low-, and moderate income households. H3.1.1 Program Amend the City’s BMR ordinance to lower the BMR requirement threshold from projects of five or more units to three or more units, and to modify the BMR rental section to be consistent Provide opportunities for four additional BMR units. City Funds Planning and Development Services Department Amend BMR Ordinance within three years of Housing Element adoption. Completed. Ordinance adopted on April 2017. TABLE B Program Implementation Status Housing Element Program Status Page 12 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status with case law related to inclusionary rental housing. H3.1.2 Program Implement the BMR ordinance to reflect the City’s policy of requiring: a) At least 15 percent of all housing units in projects must be provided at below market rates to very low-, low-, and moderate-income households. Projects on sites of five acres or larger must set aside 20 percent of all units as BMR units. Projects that cause the loss of existing rental housing may need to provide a 25 percent component as detailed in Program H 1.2.1. BMR units must be comparable in quality, size, and mix to the other units in the development. b) Initial sales price for at least two- thirds of the BMR units must be affordable to a household making 80 to 100 percent of the Santa Clara County median income. The initial sales prices of the remaining BMR units may be set at higher levels affordable to households earning between 100 to 120 percent of the County’s median income. For projects with a 25 percent BMR Provide 10 affordable units through implementation of the City’s BMR program. Developers Planning and Development Services Department Ongoing – implementation of existing program Ongoing Program. TABLE B Program Implementation Status Housing Element Program Status Page 13 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status component, four-fifths of the BMR units must be affordable to households. H3.1.3 Program Continue implementation of the Below Market Rate Program Emergency Fund to prevent the loss of BMR units and to provide emergency loans for BMR unit owners to maintain and rehabilitate their units. Consider expansion of program funds to provide financial assistance for the maintenance and rehabilitation of older BMR units. Use the BMR Program Emergency Fund to prevent the loss of at least two affordable units and assist in maintenance and rehabilitation of at least four older BMR units BMR Emergency Fund and CDBG Planning and Development Services Department Ongoing. Ongoing Program. Preserved one BMR unit in 2016; CDBG funding for Safe and Sanitary maintenance of 5 units inFY2018-19. H3.1.4 Program Preserve affordable housing stock by monitoring compliance, providing tenant education, and seeking other sources of funds for affordable housing developments at risk of market rate conversions. The City will continue to renew existing funding sources supporting rehabilitation and maintenance activities. Prevent conversion of affordable housing to market rate and renew funding sources for rehabilitation and maintenance of housing stock. City, CDBG funds Planning and Development Services Department Ongoing – implementation of existing program Partially Complete. Underway, in discussions with property owners of projects at risk of conversion, including Lytton Gardens, Terman Apartments and Webster Wood Apartments. H3.1.5 Program Encourage the use of flexible development standards, including floor- area ratio limits, creative architectural solutions, Increase opportunities for BMR development City Funds Planning and Development Services Department Ongoing – implementation of existing program Ongoing Program. TABLE B Program Implementation Status Housing Element Program Status Page 14 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status and green building practices in the design of projects with a substantial BMR component. through use of flexible development standards. H3.1.6 Program Require developers of employment- generating commercial and industrial developments to contribute to the supply of low- and moderate-income housing through the payment of commercial in-lieu fees as set forth in a nexus impact fee study and implementing ordinances. Generate in-lieu fees to contribute toward the creation of low- and moderate- income housing. City Housing Fund Planning and Development Services Department Continue to regularly update the commercial in-lieu fee. Complete. The commercial in-lieu fee housing development fee is regularly updated with other city fees, including necessary nexus impact fee studies as required. H3.1.7 Program Ensure that the Zoning Code permits innovative housing types such as co- housing and provides flexible development standards that will allow such housing to be built, provided the character of the neighborhoods in which such housing is proposed to be located is maintained. Review the Zoning Code and determine appropriate amendments to allow innovative housing types with flexible development standards. City Funds Planning and Development Services Department Consider changes to the Zoning Code within four years of Housing Element adoption. Not yet completed. H3.1.8 Program Recognize the Buena Vista Mobile Home Park as providing low- and moderate income housing opportunities. Any redevelopment of the site must be consistent with the City’s Mobile Home Park Conversion Ordinance adopted to preserve the existing units. To the extent Preserve the 120 mobile home units in the Buena Vista Mobile Home Park as a low and moderate income housing resource. City, State and Federal Funds Planning and Development Services Department Ongoing Complete. Mobile home park was preserved in September 2017 with interagency cooperation. TABLE B Program Implementation Status Housing Element Program Status Page 15 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status feasible, the City will seek appropriate local, state and federal funding to assist in the preservation and maintenance of the existing units in the Buena Vista Mobile Home Park. H3.1.9 Program Continue enforcing the Condominium Conversion Ordinance. Maintain the rental housing stock. City Funds Planning and Development Services Department Ongoing Ongoing Program. H3.1.10 Program Annually monitor the progress in the construction or conversion of housing for all income levels, including the effectiveness of housing production in mixed use developments. Provide information to the City Council on the effectiveness of City programs. City Funds Planning and Development Services Department Provide annual reports Ongoing Program. H3.1.11 Program When using Housing Development funds for residential projects, the City shall give a strong preference to those developments which serve extremely low-income (ELI), very low-income, and low-income households. Provide funding opportunities for development of housing for Extremely Low Income households. City Housing Development funds Planning and Development Services Department Ongoing Ongoing Program. Housing funds provided as needed by housing projects. H3.1.12 Program Amend the Zoning Code to provide additional incentives to developers who provide extremely low-income (ELI), very low-income, and low-income housing units, above and beyond Provide incentives for development of housing for Extremely Low Income households. City Housing funds Planning and Development Services Department Within three years of Housing Element adoption Completed. Part of the Phase 1 Housing Element implementation plan for 2018. 2019 new development/parking TABLE B Program Implementation Status Housing Element Program Status Page 16 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status what is required by the Below Market Rate program, such as reduced parking requirements for smaller units, reduced landscaping requirements, and reduced fees. standards adopted with Housing Incentive Program CS18.16.060 H3.1.13 Program For any affordable development deemed a high risk to convert to market rate prices within two years of the expiration of the affordability requirements, the City will contact the owner and explore the possibility of extending the affordability of the development. To protect those affordable developments deemed a high risk to converting to market rate City Housing funds Planning and Development Services Department Ongoing Ongoing Program. In discussions with property owners of projects at risk of conversion. H3.1.14 Program Encourage and support the regional establishment of a coordinated effort to provide shared housing arrangement facilitation, similar to the HIP Housing Home Sharing Program in San Mateo County. Advocate among regional and nonprofit groups to establish the necessary framework. Meet with regional groups and work to establish a Santa Clara Home Sharing Program City Housing funds Planning and Development Services Department Within two years of Housing Element adoption Partially Complete. On April 2018, the Santa Clara County's Board approved the Santa Clara Home Sharing Program with partnership with Catholic Charities of Santa Clara County. H3.2 Policy Reduce the cost of housing by continuing to promote energy efficiency, resource management, and conservation for new and existing housing. TABLE B Program Implementation Status Housing Element Program Status Page 17 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H3.2.1 Program Continue to assist very low- income households in reducing their utility bills through the Utilities Residential Rate Assistance Program (RAP). Provide assistance to with utility bills to 800 low-income households. City Funds Palo Alto Utilities Department Ongoing Ongoing Program. H3.2.2 Program Use existing agency programs such as Senior Home Repair to provide rehabilitation assistance to very low- and low-income households. Provide rehabilitation assistance to 600 very low and low- income households. CDBG and General Fund Planning and Development Services Department Ongoing Ongoing Program. CDBG funds were allocated for a pilot home repair program in FY18-19. H3.3 Policy Support the reduction of governmental and regulatory constraints, and advocate for the production of affordable housing. H3.3.1 Program When appropriate and feasible, require all City departments to expedite processes and allow waivers of development fees as a means of promoting the development of affordable housing. Continue to reduce processing time and costs for affordable housing projects. City Funds Planning and Development Services Department Ongoing Ongoing Program. H3.3.2 Program Continue to exempt permanently affordable housing units from any infrastructure impact fees adopted by the City. Reduce costs for affordable housing projects. City Funds Planning and Development Services Department Ongoing Ongoing Program. TABLE B Program Implementation Status Housing Element Program Status Page 18 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H3.3.3 Program Promote legislative changes and funding for programs that subsidize the acquisition, rehabilitation, and operation of rental housing by housing assistance organizations, nonprofit developers, and for- profit developers. Continue as an active member of the Non- Profit Housing Association of Northern California to promote legislative changes and funding City Funds Planning and Development Services Department; City Manager Ongoing Complete. Active membership in the Non- Profit Housing Association. H3.3.4 Program Support the development and preservation of group homes and supported living facilities for persons with special housing needs by assisting local agencies and nonprofit organizations in the construction or rehabilitation of new facilities for this population. Regularly review existing development regulations and amend the Zoning Code accordingly to reduce regulatory obstacles to this type of housing. City & CDBG Funds Planning and Development Services Department Amend Zoning Code within three years of Housing Element adoption. Not yet completed. H3.3.5 Program Review and consider revising development standards for second units to facilitate the development of this type of housing, including reduced minimum lot size and FAR requirements. Based on this analysis, consider modifications to the Zoning Code to better encourage development of second units. Complete study on impact of revised standards, and consider Zoning Code Amendments City Funds Planning and Development Services Department, City Council Ongoing Complete. Zoning code updates completed March 2017 and Urgency Ord. adopted in 2019 to comply with State requirements H3.3.6 Program Continue to participate Continue City City, CDBG & HOME Planning and Ongoing Ongoing TABLE B Program Implementation Status Housing Element Program Status Page 19 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status with and support agencies addressing homelessness. staff participation in prioritizing funding for County-wide programs. funds Development Services Department, City Council Program. H3.3.7 Program Prepare a local parking demand database to determine parking standards for different housing uses (i.e. market rate multifamily, multifamily affordable, senior affordable, emergency shelters etc.) with proximity to services as a consideration. Adopt revisions to standards as appropriate. Determine parking standards for different residential uses. City Funds Planning and Development Services Department Within four years of Housing Element adoption Partially Complete. Consultant has been retained to complete a parking study. H3.4 Policy Pursue funding for the acquisition, construction, and rehabilitation of housing that is affordable to very low-, low-and moderate-income households. H3.4.1 Program Maintain a high priority for the acquisition of new housing sites near public transit and services, the acquisition and rehabilitation of existing housing, and the provision for housing-related services for affordable housing. Seek funding from all State and federal programs whenever they are Allocate CDBG funding to acquire and rehabilitate housing for very low-, low-, and moderate income households. CDBG, State Local Housing Trust Fund Planning and Development Services Department Ongoing Ongoing Program. TABLE B Program Implementation Status Housing Element Program Status Page 20 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status available to support the development or rehabilitation of housing for very low-, low-, and moderate-income households. H3.4.2 Program Support and expand local funding sources including the City’s Housing Development Fund, Housing Trust of Santa Clara County, CDBG Program, County of Santa Clara’s Mortgage Credit Certificate Program (MCC), or similar program. Continue to explore other mechanisms to generate revenues to increase the supply of low- and moderate-income housing. Increase the supply of affordable housing stock. City Housing Development Fund, Housing Trust of Santa Clara County, CDBG, Santa Clara County MCC Planning and Development Services Department Ongoing Ongoing Program. H3.4.3 Program Periodically review the housing nexus formula required under Chapter 16.47 of the Municipal Code to fully reflect the impact of new jobs on housing demand and cost. Continue to evaluate the housing nexus formula and adjust the required impact fees to account for the housing demand from new development. City Funds Planning and Development Services Department Ongoing Complete. Housing nexus study updated in 2016. Development fees are updated annually. Nexus studies are updated as required. H3.4.4 Program The City will work with affordable housing developers to pursue opportunities to acquire, rehabilitate, and convert existing multi-family developments to Identify potential sites for acquisition and conversion and provide this City Funds Planning and Development Services Department Within three years of Housing Element adoption Ongoing Program. TABLE B Program Implementation Status Housing Element Program Status Page 21 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status long-term affordable housing units to contribute to the City’s fair share of the region’s housing needs. information to developers. H3.5 Policy Support the provision of emergency shelter, transitional housing, and ancillary services to address homelessness. H3.5.1 Program Continue to participate in the Santa Clara County Homeless Collaborative as well as work with adjacent jurisdictions to develop additional shelter opportunities. Continue City staff participation as members of the Collaborative’s CDBG and Home Program Coordinators Group. City, CDBG & HOME funds Planning and Development Services Department, City Council Ongoing Ongoing Program. Continued participation in regional CDBG/housing collaborative efforts. H3.5.2 Program Amend the Zoning Code to clarify distancing requirements for emergency shelters, stating that “no more than one emergency shelter shall be permitted within a radius of 300 feet.” Amend the Zoning Code to clarify distancing requirements for emergency shelters. City Funds Planning and Development Services Department Adopt amendments within one year of Housing Element adoption Complete. H3.5.3 Program Amend the Zoning Code to revise definitions of transitional and supportive housing to remove reference to multiple- family uses, and instead state that “transitional and supportive housing shall be considered a residential use of property and Amend the Zoning Code to revise transitional and supportive housing definitions. City Funds Planning and Development Services Department Adopt amendments within one year Complete. TABLE B Program Implementation Status Housing Element Program Status Page 22 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status shall be subject only to those restrictions that apply to other residential dwellings of the same type in the same zone.” H3.6 Policy Support the creation of workforce housing for City and school district employees as feasible. H3.6.1 Program Conduct a nexus study to evaluate the creation of workforce housing for City and school district employees. Create the opportunity for up to five units of workforce housing. City of Palo Alto Commercial Housing Fund Planning and Development Services Department Conduct a study within four years of adoption of the Housing Element. Completed. City adopted Workforce Housing Overlay. H4 Goal PROMOTE AN ENVIRONMENT FREE OF DISCRIMINATION AND THE BARRIERS THAT PREVENT CHOICE IN HOUSING. H4.1 Policy Support programs and agencies that seek to eliminate housing discrimination. H4.1.1 Program Work with appropriate State and federal agencies to ensure that fair housing laws are enforced, and continue to support groups that provide fair housing services, such as the Mid-Peninsula Citizens for Fair Housing Continue to coordinate with State and federal agencies to support programs to eliminate housing discrimination and provide financial support for fair housing services. City Funds Planning and Development Services Department Ongoing Ongoing Program. The City contracts with Project Sentinel to provide fair housing services. TABLE B Program Implementation Status Housing Element Program Status Page 23 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status H4.1.2 Program Continue the efforts of the Human Relations Commission to combat discrimination in rental housing, including mediation of problems between landlords and tenants. Continue to provide mediation services for rental housing discrimination cases. City Funds Human Relations Commission, Planning & Community Environment Ongoing Ongoing Program. The City contracts with Project Sentinel to provide mediation services. H4.1.3 Program Continue implementation of City’s ordinances and State law prohibiting discrimination in renting or leasing housing based on age, parenthood, pregnancy, or the potential or actual presence of a minor child. Implement existing ordinances regarding discrimination City Funds Planning and Development Services Department Ongoing Ongoing Program. H4.1.4 Program Continue the City’s role in coordinating the actions of various support groups that seek to eliminate housing discrimination and in providing funding and other support for these groups to disseminate fair housing information in Palo Alto, including information on referrals to pertinent investigative or enforcement agencies in the case of fair housing complaints. Continue to provide funding and other support for these groups to disseminate fair housing information in Palo Alto. City Funds, Human Services Resource Allocation Process (HSRAP) Community Services Department Ongoing Ongoing Program. The City contracts with Project Sentinel to provide fair housing services. H4.1.5 Program Heighten community awareness regarding and Continue to provide City Funds Planning and Development Ongoing Ongoing Program. TABLE B Program Implementation Status Housing Element Program Status Page 24 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status implement the Reasonable Accommodations procedure for the siting, funding, development, and use of housing for people with disabilities. information to residents on reasonable accommodation procedures via public counters and on the City’s website. Services Department H4.1.6 Program Continue to implement the Action Plan of the City of Palo Alto’s Community Development Block Grant (CDBG) Consolidated Plan and the Analysis of Impediments to Fair Housing Choice. Provide for increased use and support of tenant/landlord educational mediation opportunities as called for in the CDBG Action Plan and the Analysis of Impediments to Fair Housing Choice. CDBG funds, General Fund Planning and Development Services Department Ongoing Ongoing Program. H4.2 Policy Support housing that incorporates facilities and services to meet the health care, transit, and social service needs of households with special needs, including seniors and persons with disabilities. H4.2.1 Program Ensure that the Zoning Code facilitates the construction of housing that provides services Evaluate the Zoning Code and develop flexible City Funds Planning and Development Services Evaluate the Zoning Code within three years Not yet completed. Implemented pilot Safe Parking Program for TABLE B Program Implementation Status Housing Element Program Status Page 25 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status for special needs households and provides flexible development standards for special service housing that will allow such housing to be built with access to transit and community services while preserving the character of the neighborhoods in which they are proposed to be located. development standards for special service housing. Department of adoption of the Housing Element. homeless. H4.2.2 Program Work with the San Andreas Regional Center to implement an outreach program that informs families in Palo Alto about housing and services available for persons with developmental disabilities. The program could include the development of an informational brochure, including information on services on the City’s website, and providing housing-related training for individuals/families through workshops. Provide information regarding housing to families of persons with developmental disabilities. General Fund Planning and Development Services Department Develop outreach program within three years of adoption of the Housing Element. Partially Complete. H5 Goal REDUCE THE ENVIRONMENTAL IMPACT OF NEW AND EXISTING HOUSING. H5.1 Policy Reduce long-term energy costs and improve the efficiency and environmental performance of TABLE B Program Implementation Status Housing Element Program Status Page 26 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status new and existing homes. H5.1.1 Program Periodically report on the status and progress of implementing the City’s Green Building Ordinance and assess the environmental performance and efficiency of homes in the following areas: - Greenhouse gas emissions - Energy use - Water use (indoor and outdoor) - Material efficiency - Storm water runoff - Alternative transportation Prepare reports evaluating the progress of implementing the City’s Green Building Ordinance. City funds, Development fees Planning and Development Services Department, Building Division Ongoing Ongoing Program. H5.1.2 Program Continue providing support to staff and the public (including architects, owners, developers and contractors) through training and technical assistance in the areas listed under Program H5.1.1. Provide educational information regarding the City’s Green Building Ordinance. City funds, Development fees Planning and Development Services Department, Building Division Ongoing Ongoing Program. H5.1.3 Program Participate in regional planning efforts to ensure that the Regional Housing Needs Allocation targets areas that support sustainability by reducing congestion and greenhouse gas emissions. Provide a regional framework for sustainability in creating new housing opportunities through the City’s Regional Housing Mandate Committee. City Funds Planning and Development Services Department Ongoing Ongoing Program. H5.1.4 Program Review federal, State, and regional programs encouraging Continue to update City Funds Planning and Development Ongoing Ongoing Program. TABLE B Program Implementation Status Housing Element Program Status Page 27 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status the improvement of environmental performance and efficiency in construction of buildings, and incorporate appropriate programs into Palo Alto’s policies, programs and outreach efforts. regulations for environmental sustainability. Services Department, Building Division; Public Works & Utilities H5.1.5 Program Enhance and support a proactive public outreach program to encourage Palo Alto residents to conserve resources and to share ideas about conservation. Provide up-to- date information for residents regarding conservation through educational brochures available at City Hall and posted on the City’s website. City Funds Planning and Development Services Department, Public Works & Utilities Ongoing Ongoing Program. H5.1.6 Program Provide financial subsidies, recognition, or other incentives to new and existing homeowners and developers to achieve performance or efficiency levels beyond minimum requirements. Continue to recognize homeowners and developers who incorporate sustainable features beyond what is required by the Green Building Ordinance. City Funds Planning and Development Services Department Ongoing Ongoing Program. H5.1.7 Program In accordance with Government Code Section 65589.7, immediately following City Council adoption, the City will Immediately following adoption, deliver the 2015-2023 City Funds Planning and Development Services Department Within one month of adoption of the Housing Completed. TABLE B Program Implementation Status Housing Element Program Status Page 28 of 28 Revised January 2020 Goal/Policy/Program Description Plan Objective Funding Source Responsible Agency Time Frame Status deliver to all public agencies or private entities that provide water or sewer services to properties within Palo Alto a copy of the 2015-2023 Housing Element. Palo Alto Housing Element to all providers of sewer and water services within the City. Element Planning & Transportation Commission Staff Report (ID # 10837) Report Type: Action Items Meeting Date: 2/12/2020 City of Palo Alto Planning & Development Services 250 Hamilton Avenue Palo Alto, CA 94301 (650) 329-2442 Summary Title: Ordinance Amending 18.42.110 (Wireless Communication Facilities) Title: PUBLIC HEARING. Planning and Transportation Commission Consideration of an Ordinance Amending Section 18.42.110 (Wireless Communication Facilities) of Chapter 18.42 (Standards for Special Uses) of Title 18 (Zoning) of the Palo Alto Municipal Code (PAMC). Environmental Assessment: This Ordinance is Exempt from Environmental Review Under CEQA Guidelines Sections 15061(b)(3) and 15301, 15302, 15303 and 15305. From: Jonathan Lait Recommendation Staff recommends that the Planning and Transportation Commission (PTC): 1. Review this report and recommend City Council adopt the attached Ordinance (Attachment A) amending Section 18.42.110 (Wireless Communication Facilities) of Chapter 18.42 (Standards for Special Uses) of Title 18 (Zoning). Report Summary On April 15, 2019, City Council directed staff to come back as soon as possible, but in no more than one year, with an updated Ordinance/Resolution after consideration of a wide variety of specified topics.1 Staff first returned to Council on December 16, 2019 with a proposed Resolution containing updates to the objective standards for wireless communication facilities (WCF) proposed for the public rights of way.2 Council also requested staff review of the 1 April 15, 2019 City Manager Report: https://www.cityofpaloalto.org/civicax/filebank/documents/70193. April 15, 2019 Council Action Minutes: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=50627.15&BlobID=71238. 2 On December 16, 2019, Council adopted Resolution No. 9873 containing the staff recommended updates to the objective wireless administrative standards (objective standards). Resolution No. 9873 can be found as Attachment City of Palo Alto Planning & Development Services Department Page 2 effectiveness of the existing wireless ordinance codified in Palo Alto Municipal Code (PAMC) Section 18.42.110 Wireless Communication Facilities. Any proposed amendments to PAMC Section 18.42.110 must receive the Planning & Transportation Commission (PTC)’s review and recommendation prior to Council adoption. The proposed Ordinance amendments (Attachment A) for PTC consideration respond to the following: • staff review of the effectiveness of the existing wireless ordinance and • Council and community member ideas and concerns shared at public hearings and through correspondence. The proposed amendments clarify or update the following: • the process for applicants to demonstrate infeasibility, • the applicability of PAMC Section 18.42.110, • Wireless Communication Facility (WCF) application requirements, • WCF application processing procedures, • WCF standard conditions of approvals, • WCF generally applicable development standards, • the findings required for Tier 2 WCF and Tier 3 WCF, and • the findings under which WCF exceptions could be granted. Staff requests that the PTC forward a recommendation to the Council based on the draft ordinance (Attachment A). The PTC may also recommend modifications to the draft ordinance or may continue to discuss the proposed amendments at a future meeting. Background Wireless Ordinance Changes 2015-2019 In 2015, City Council adopted Ordinance No. 5340, amending Section 18.42.110 of the Palo Alto Municipal Code (PAMC) to implement federal requirements under 47 U.S.C. § 1455, the “Spectrum Act,” and the Federal Communications Commission (FCC)’s procedural rules for implementation of the Spectrum Act. This Ordinance: • established a permitting process for WCF modification requests covered under the Spectrum Act, • codified other permit processing time rules (commonly known as “Shot Clocks”), • clarified its applicability to Distributed Antenna Systems (DAS) facilities, and • established a 3-tiered permitting system than favors collocations over new structures. The FCC adopted new regulations in its order “FCC 18-133” on September 26, 2018. The rules became effective January 14, 2019, 90 days after publication in the Federal Register. FCC 18- C to this report and online here: https://cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=75074.3&BlobID=74989. City of Palo Alto Planning & Development Services Department Page 3 133 is binding on local governments, unless and until a court orders otherwise. The new rules were designed to remove regulatory barriers to the deployment of infrastructure necessary to support 5G and other advanced wireless services and further limiting local discretion. Consequently, in 2019, City Council adopted Ordinance No. 54653 to address the new rules in FCC 18-133 (Attachment B). Ordinance No. 5465: • added Small Wireless Facilities sections to the tiered permitting system that the City previously established in 2015; • added new Shot Clocks for the processing of Small Wireless Facilities permits, consistent with the FCC rules; and • anticipated the publication of the objective wireless administrative standards (objective standards). Objective Standards Adopted by Resolution In 2019, City Council adopted objective design, placement and aesthetic standards for WCFs by resolution. Using a resolution to establish objective standards allows the City to react more quickly to changing technology in the wireless industry. Technology advancements are expected to result in smaller, less visually intrusive antennas and equipment in the future. After Council initially adopted the objective standards by Resolution No. 98254 in April 2019, Council updated these standards in the following ways: • Resolution No. 98475 added a 300-foot setback around public schools and corrected an error that was unenforceable and mistakenly included in the original resolution. • Resolution No. 98556 responded to a conflict in the regulations and other City policies related to replacement pole standards. • Resolution No. 98737 consolidated the objective aesthetic standards in a manner that 3 May 13, 2019 City Manager Report and Second Reading: https://www.cityofpaloalto.org/civicax/filebank/documents/71085 May 13, 2019 Council Action Minutes: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=57765.09&BlobID=71889 4 Resolution No. 9825: https://cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=72076.31&BlobID=73303. April 15, 2019 City Manager Report: https://www.cityofpaloalto.org/civicax/filebank/documents/70193. April 15, 2019 Council Action Minutes: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=50627.15&BlobID=71238. 5 Resolution No. 9847: https://cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=72195.35&BlobID=73304. June 17, 2019 City Manager Report: https://www.cityofpaloalto.org/civicax/filebank/documents/72076. June 17, 2019 Council Action Minutes: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=52138.21&BlobID=72793. 6 Resolution No. 9855: https://cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=72299.77&BlobID=73305. August 12, 2019 City Manager Report: https://www.cityofpaloalto.org/civicax/filebank/documents/72679. August 12, 2019 Council Action Minutes: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=48289.93&BlobID=73317. 7 Resolution No. 9873: https://cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=75074.3&BlobID=74989. City of Palo Alto Planning & Development Services Department Page 4 would ideally direct a carrier’s wireless network toward non-residential areas, as well as a tiered approach to focus the placement of WCFs on certain major streets (Attachment C). Overview of Available Tools Cities are not allowed to prohibit or adopt regulations that have the effect of prohibiting an entity’s ability to provide telecommunications service. However, many Bay Area communities have established WCF processing procedures, development standards, and other tools that reflect local values. These communities have asserted certain design and location prohibitions and allowed for exceptions when required to comply with federal rules. Palo Alto employs a series of tools to support an effective review process. These tools include the following: • WCF Permit Application Checklists - Palo Alto’s comprehensive application checklists require detailed information to effectively evaluate application requests. The application checklist for Tier 2 WCF proposed for the public right of way is included for reference as Attachment D. • Design and Construction Standards - Palo Alto has published design and construction standards, including those issued by the Public Works and Utilities Departments. • PAMC Section 18.42.110 Wireless Communication Facilities - PAMC Section 18.42.110, as amended in 2019, provides the overall WCF regulatory framework (Attachment B). • Objective Standards for the Public Rights of Way - As noted previously, Council adopted detailed WCF objective standards for WCF proposed for installation in the public rights of way (Attachment C). • Master License Agreement for the Public Rights of Way - The City of Palo Alto is distinguished from other communities regulating WCFs in the public rights of way; Palo Alto controls its own utility services and has established a master license agreement with utility providers seeking to locate on the City’s streetlight and wood utility poles. These agreements are approved by the City Council. The agreements specify essential terms and conditions governing the deployment of WCFs on City poles. They offer greater control for the City compared with some other jurisdictions. Discussion December 16, 2019 City Manager Report: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=53401.27&BlobID=74311. December 16, 2019 Council Action Minutes: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=39204.48&BlobID=74834. City of Palo Alto Planning & Development Services Department Page 5 Summary of Proposed Ordinance Amendments When drafting the proposed ordinance amendments to PAMC Section 18.42.110, staff considered the City’s existing tools in concert with: • the topics requested by City Council and community members, and • the regulations from other communities. In some instances, the proposed amendments are consistent with or go further than other communities. Where the proposed ordinance amendments are less stringent, it is generally based on a staff perspective that a different threshold would: • effectively prohibit a carrier’s network, based on the City’s distribution of land uses, or • create an unnecessary layer of additional exceptions for the applicant to request and the City to process. As mentioned previously, the proposed amendments clarify or update the following: • the process for applicants to demonstrate infeasibility, • the applicability of PAMC Section 18.42.110, • Wireless Communication Facility (WCF) application requirements, • WCF application processing procedures, • WCF standard conditions of approvals, • WCF generally applicable development standards, • the findings required for Tier 2 WCF and Tier 3 WCF, and • the findings under which WCF exceptions could be granted. Some of the proposed amendments are located within existing PAMC Section 18.42.110 subsections, whereas others appear in new subsections; this necessitates some subsection renumbering (Attachment A). Analysis8 Infeasibility, Exceptions, and Alternatives Despite the establishment of objective standards and ordinance amendments, the City Council and community can expect that some WCF applications may include requests for exceptions. While there will be a review and analysis of any exception request, recent federal orders give great deference to wireless carriers over local interests. The proposed amendments include a new application requirement for a comparative analysis that describes feasibility and infeasibility. Noise Council requested for staff to consider noise as a potential addition to future revisions of the Ordinance. The proposed amendments include a new application requirement for the submittal 8 The information provided in this section is based on analysis prepared by the report author prior to the public hearing. The Planning and Transportation Commission in its review of the administrative record and based on public testimony may reach a different conclusion from that presented in this report and may choose to take an action that is different than the recommended action. City of Palo Alto Planning & Development Services Department Page 6 of a noise report, which serves to codify the existing application checklist item and the existing noise analysis procedures. Further, the proposed amendments include a new noise related condition of approval and address noise in the generally applicable development standards. Location and Design Preferences Some communities have included detailed WCF location and design preferences within their wireless ordinances. Council also requested an analysis of whether to include a requirement for the WCF underground design to be mandated in residential districts unless an exception is requested. Staff is not currently recommending further inclusion of location and design preferences in the wireless ordinance because PAMC Section 18.42.110 currently already: • states the City’s overall preference for WCFs to be building mounted and for new WCFs to be collocated at existing WCF locations and • incorporates by reference the location and design preferences for WCF proposed for the public rights of way that are outlined in the current objective standards adopted by Council on December 16, 2019. Additional Topics Staff included new application requirements that codify existing application checklist items. These additions respond to community member request for more assurance regarding staff analysis of WCF applications. Staff included new generally applicable development standards. These additions also respond to community member request for more assurance regarding staff analysis of WCF applications. These generally applicable development standards serve as findings for WCF approval in at least the following circumstances: • new Tier 3 WCF on private parcels and • in the review of individually requested exceptions within Tier 2 WCF and Tier 3 WCF applications. Staff included new and modified conditions of approval for WCF. These additions allow staff greater code enforcement ability and establish greater permittee operational accountability. Staff included clarifications regarding the applicability of the wireless ordinance to entitled and pipeline WCF applications, as well as procedures that could be utilized when WCF applications are deemed as incomplete. These clarifications respond to staff experience with outstanding compliance with conditions of approval and WCF applications that have remained on file with no substantive activity for long periods of time. Items that Remain Unchanged Staff does not propose changes to many aspects of the current wireless ordinance; The types of WCF permits required, many of the existing conditions of approval and many of the generally applicable development standards remain unchanged. The requirement for the City to notify residents and property owners within 600 feet of a proposed WCF also remains unchanged. City of Palo Alto Planning & Development Services Department Page 7 FCC Consistency The proposed ordinance is consistent with adopted FCC regulations. Although several municipalities have brought legal challenges, the FCC regulations are binding on local governments, unless and until a court orders otherwise. In the event one or more pertinent provisions of the FCC regulations is stayed or invalidated, staff will prepare an ordinance revising Section 18.42.110 as appropriate. Because a reviewing court may stay or invalidate selective portions of the FCC’s regulations, it is impossible to draft a provision that would make the Ordinance self-executing to implement appropriate revisions. Resource Impacts Adoption of the proposed amendments is not anticipated to result in any direct financial resource impact. However, the anticipated need to evaluate one or multiple exception requests per WCF application is expected to place a significant additional burden on staff resources across many City departments. Review of WCF applications are on a cost recovery basis and WCF policy analysis is absorbed through existing department budgets. Time spent on the WCF applications and WCF policy analysis diverts staff resources from advancing other Council policy initiatives and may require greater use of consultants at times. There are already demands on staff to comprehensively evaluate applications in a short duration of time to adhere to federal processing timelines. The proposed amendments are anticipated to place further demands on staff and City departments involved in the WCF review, including Planning, Public Works, Utilities and the City Attorney’s Office. The more complicated the City’s application review process, the more time is needed and spent to process those WCF applications. Staff anticipates that most applications to deploy contemporary small cell networks will require at least one exception to Palo Alto’s standards. Any individual aggrieved by a WCF decision would have the opportunity to appeal the decision to the City Council. As more applications are filed, staff anticipates more Council appeal hearings. Given aggressive application processing timelines set forth by the federal government, these appeals will compete for limited space on the Council’s agendas and, in some instances, take priority over other Council business. Moreover, WCFs already command a significant amount of staff resources across several departments. The anticipated need to evaluate multiple exception requests per application is expected to place additional burden on staff resources. Again, given aggressive application processing timelines, routine and other assigned work may, from time to time, need to be deferred pending completion of the City’s review of WCF applications. Environmental Review Adoption of the proposed amendments is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline sections 15061(b)(3) and 15301, 15302 and 15305 because the ordinance represents part of a comprehensive regulatory scheme governing minor alterations to existing facilities or small structures. The amendments do not authorize the construction of Wireless Communication Facilities in any locations where such facilities are not already permitted; therefore, it can be seen with City of Palo Alto Planning & Development Services Department Page 8 certainty that there is no possibility that the ordinance will have a significant effect on the environment. Public Notification, Outreach & Comments Notification to the Daily Post newspaper occurred on January 31, 2020. Staff also met with a few residents and a representative from the PAUSD School Board to learn more about their interests and concerns regarding the City’s wireless regulations and policies. While not all the expressed concerns are recommended for inclusion in the draft amendments, many of the key concepts have been incorporated. Additionally, staff held several meetings with City department representatives to further refine the amendments. Next Steps Staff anticipates returning to Council with the proposed amendments in April 2020. At that time, staff will also provide updates on additional items requested by Council. These items could include: • Staff research into City-owned facilities that could host WCF, • Staff federal advocacy regarding WCF, • Best practices for post-installation monitoring of WCF sites, • Further information regarding the State of Oregon’s SB283, and • Analysis of the option for the WCF underground design to be mandated in residential districts unless an exception is requested as part of updates to the current objective standards, if any. Alternative Actions In addition to the recommended action, the Planning and Transportation Commission may: 1. Forward a recommendation to the Council that includes modifications to the draft amendments to the ordinance, or 2. Continue to discuss the proposed amendments at a future PTC meeting. Report Author & Contact Information PTC9 Liaison & Contact Information Rebecca Atkinson Planner Rachael Tanner Assistant Director of Planning and Development Services (650) 329-2596 (650) 329-2441 rebecca.atkinson@cityofpaloalto.org rachel.tanner@cityofpaloalto.org Attachments: • Attachment A: Draft Ordinance PAMC Section 18.42.110 Wireless Communication Facilities (2020) (PDF) • Attachment B: City Council Ordinance 5465 PAMC Section 18.42.110 Wireless Communication Facilities (2019) (PDF) 9 Emails may be sent directly to the PTC using the following address: planning.commission@cityofpaloalto.org City of Palo Alto Planning & Development Services Department Page 9 • Attachment C: City Council Resolution 9873 WCF Objective Standards Update (December 16, 2019) (PDF) • Attachment D: Tier 2 WCF Proposed for the Public Right of Way Application Submittal Requirements Checklist (PDF) 1 20200206 cab 027003 Ordinance No. _____ Ordinance of the Council of the City of Palo Alto Amending Section 18.42.110 (Wireless Communication Facilities) of Chapter 18.42 (Standards for Special Uses) of Title 18 (Zoning) of the Palo Alto Municipal Code to Update the Code Regarding Wireless Communication Facilities The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations. The City Council finds and declares as follows: A. The tremendous growth in personal wireless services has created an increased demand for new wireless antennas and equipment. Wireless service providers are increasingly seeking to utilize public rights of way to deploy small wireless facilities to improve and expand coverage. The public right of way is a uniquely valuable public resource, closely linked to the urban design and aesthetic character of Palo Alto neighborhoods. B. The unregulated installation of wireless facilities, including small cell antennas, in public rights-of-way and in other locations, poses a threat to the public health, safety and welfare, including: traffic and pedestrian safety hazards due to unsafe siting; negative and irreversible impacts to trees, landscaping, and infrastructure; noise concerns; and visual and aesthetic blight due to excessive height and lack of camouflaging, negatively impacting the unique character of the City. C. The reasonably regulated and orderly deployment of wireless telecommunications facilities in the public right-of-way is desirable, and unregulated or disorderly deployment represents a threat to the health, welfare and safety of the community. D. Local jurisdictions must reasonably allow wireless telecommunication facilities to locate be located in public rights-of-way, but may impose regulations based on published aesthetic, noise, public welfare, and safety standards. E. The regulations of wireless installations are necessary to protect and preserve the aesthetic character of the community and to ensure that all wireless telecommunications facilities are installed using the least intrusive means possible. F. The City Council has adopted a Wireless Communication Facilities (WCFs) code to regulate the various health, welfare, and safety impacts presented by the proliferation of WCFs and to balance these impacts with the interests of consumers in receiving the benefits of wireless technologies. G. Federal and state law place significant limits on the City’s exercise of local control over WCF matters. On September 26, 2018, the Federal Communications Commission adopted 2 20200206 cab 027003 a Declaratory Ruling and Third Report and Order (WT Docket No. 17-79; WC Docket No. 17-84; FCC 18-133), further limiting local control. H. The purpose of this Section the amendments herein is to establish uniform and comprehensive standards and regulations regarding the siting, development, and operation of wireless telecommunication facilities within the City in a manner consistent with State and Federal law. The proposed revisions respond to current wireless communication facility trends, respond to updates in laws, clarify the information necessary to analyze wireless applications, and represent the values of the City. H.I. The standards and regulations herein include clarifications to the City’s review procedures, generally applicable development standards, and other matters to interpret the City’s Comprehensive Plan. SECTION 2. Section 18.42.110 of Chapter 18.42 is hereby amended to read as follows: 18.42.110 Wireless Communication Facilities (a) Purpose and Interpretation The purpose of this sectionSection is two-fold: (A) to implement within the jurisdictional boundaries of the cityCity the applicable zoning, land use and other laws, rules, regulations and policies and procedures applicable to siting applications filed with the cityCity by wireless communications facilities infrastructure owners and operators and wireless communications service providers, which seek to install or attach their facilities at locations in Palo Alto; and (B) to accommodate new wireless technologies and continued improvements to existing wireless communications facilities while minimizing their adverse visual and structural health and safety impacts. Consistent with that purpose, the provisions of this sectionSection are to be construed in a manner that is consistent with (1) the interest of consumers in receiving the benefits of the deployment of ultra-high-speed and -capacity broadband wireless communication facilities technology and innovations and the delivery of ultra-high-speed and - capacity broadband wireless communications facilities services, (2) the interest in safeguarding the environment, preserving historic properties, and addressing aesthetics and other local values, and (3) the interest in promoting the public health, safety and welfare in Palo Alto. Although this Section implements and references provisions of preemptive state and federal law, nothing in this Section shall be interpreted to create an independent source of the rights provided an applicant by such state or federal law. A wireless communications facilityWireless Communications Facility is permitted to be sited in Palo Alto subject to applicable requirements imposed by this chapterSection. These processes set forth are intended to permit wireless communications facilities that blend with their existing surroundings and do not negatively impact the environment, historic properties, or public safety. The procedures prescribed by this Section are tailored to the type of wireless communication facility that is sought. Building-mounted wireless communications 3 20200206 cab 027003 facilityWireless Communications Facilities and collocation of wireless facilities are preferred and encouraged, subject to all other provisions of this sectionSection. (b) Definitions The following abbreviations, phrases, terms and words shall have the meanings assigned in this sectionSection or, as appropriate, in Section 18.04.030 and Section 1.04.050 of the Palo Alto Municipal Code, as may be amended from time to time, unless the context indicates otherwise. Words that are not defined in this sectionSection or other chapters or sections of the Palo Alto Municipal Code shall have the meanings as set forth in Chapters 5 and 13 6 of Title 47 of the United States Code, Part 1 Subpart U of Title 47 of the Code of Federal Regulations, and, if not defined therein, their common and ordinary meaning. (1) "Antenna" means a that part of a wireless communications facilityWireless Communications Facility designed to radiate or receive radio frequency signals or electromagnetic waves for the provision of personal wireless services, as defined in 42 47 U.S.C. § 332(c)(7)(C)(i). This definition does not include antennas Antennas designed for amateur or household use. (2) "Associated equipment" means any and all on-site equipment, including, without limitation, back-up generators and power supply units, cabinets, coaxial and fiber optic cables, connections, shelters, radio transceivers, regular power supply units, and wiring, to which a wireless antenna Antenna is attached in order to facilitate mobile broadband service and personal wireless service delivered on mobile broadband devices. (3) "Base Station" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: a structure or equipment at a fixed location that enables FCC- licensed or authorized wireless communications between user equipment and a communications network. The term does not encompass a towerTower as defined herein or any equipment associated with a towerTower. Base Station includes, without limitation: a. Equipment associated with wireless communications services such as private, broadcast, and public safety services, as well as unlicensed wireless services and fixed wireless services such as microwave backhaul. b. Radio transceivers, antennasAntennas, coaxial or fiber-optic cable, regular and backup power supplies, and comparable equipment, regardless of technological configuration (including Distributed Antenna Systems ("DAS") and small-cell networks). c. Any structure other than a towerTower that, at the time the relevant application is filed with the cityCity under this sectionSection, supports or houses equipment described in paragraphs (i)-(ii) (a)-(b) above and has been previously reviewed and approved by the cityCity. 4 20200206 cab 027003 (4) "Collocation" means the same as defined in valid regulations promulgated by the FCC, including 47 C.F.R. §§ 1.6002(g) or 1.6100(b), as those sections may be amended from time to time. For the purpose of convenience only, the definition provided in 47 C.F.R. § 1.6100(b), for eligible facilities requestsEligible Facilities Requests, is stated as follows: the mounting or installation of transmission equipmentTransmission Equipment on an eligible support structureEligible Support Structure for the purpose of transmitting and/or receiving radio frequency signals for communications purposes. (5) "Eligible Facilities Request" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: any request for modification of an existingExisting towerTower or base stationBase Station that, within the meaning of the Spectrum Act, does not substantially change the physical dimensions of that towerTower or base stationBase Station, and involves (a) the collocation Collocation of new transmission equipmentTransmission Equipment, (b) the removal of transmission equipmentTransmission Equipment, or (c) the replacement of transmission equipmentTransmission Equipment. (6) "Eligible Support Structure" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: any existingExisting towerTower or base stationBase Station that exists at the time the application is filed with the cityCity. (7) "Existing" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: a constructed towerTower or base stationBase Station is existing for purposes of an eligible facilities requestEligible Facilities Request if has been previously reviewed and approved under the applicable cityCity zoning or siting process, or under another applicable state or local regulatory review process, provided that a tower Tower that has not been reviewed and approved because it was not in a zoned area when it was built, but was lawfully constructed, is "Existing" for purposes of this definition. (8) "FCC" means the Federal Communications Commission or successor agency. (9) "Project" means a WCF to be located in Palo Alto for which a permit is required by the cityCity. (10) "RF" means radio frequency on the radio spectrum. (11) "Spectrum Act" means Section 6409(a) of the Middle Class Tax Relief Act and Job Creation Act of 2012, 47 U.S.C. § 1455(a) (providing, in part, "… a State or local government may not deny, and shall approve, any Eligible Facilities Request for a modification of any existingExisting wireless Tower or Base Station that does not substantially change the physical dimensions of such Tower or Base Station."). (12) "Small Wireless Facility," means the same as defined in any valid regulations adopted by the FCC. For purposes of convenience only, the definition provided at 5 20200206 cab 027003 47 C.F.R. Section 1.1312(e)(2)6002(l) is stated here as follows: a facility that meets each of the following conditions: a. The structure on which antenna Antenna facilities are mounted: (I) Is 50 feet or less in height including their Antennas, or (II) Is no more than 10 percent taller than other adjacent structures, or (III) Is not extended to a height of more than 50 feet or by more than 10 percent, whichever is greater; above its preexisting height as a result of the collocation of new antenna facilities; and b. Each antenna Antenna (excluding associated antenna Antenna equipment) is no more than three cubic feet in volume; and c. All antenna Antenna equipment associated with the facility (excluding antennas) are cumulatively no more than 28 cubic feet in volume; and d. The facility does not require antenna Antenna structure registration under 47 C.F.R. Section 17; and e. The facility is not located on Tribal lands, as defined under 36 C.F.R. § 800.16(x); and f. The facility does not result in human exposure to radiofrequency radiation in excess of the applicable safety standards specified by the FCC. (13) "Substantially Changes"/”Substantial Change” means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: in the context of an eligible support structure Eligible Support Structure, a modification of an existingExisting tower Tower or base stationBase Station where any of the following criteria is met: a. For a tower Tower not located in the public rights-of-way: (I) The height of the tower Tower is increased by (I i) more than ten (10) percent, or (II ii) by the height of one additional antenna array with separation from the nearest existingExisting antennaAntenna not to exceed twenty (20) feet, whichever is greater; or (II) There is added an appurtenance to the body of the tower Tower that would protrude from the edge of the towerTower by (I i) more than twenty (20) feet, or (II ii) more than the width of the towerTower at the level of the appurtenance, whichever is greater. b. For a tower Tower located in the public rights-of-way and for all base stationsBase Stations: 6 20200206 cab 027003 (I) The height of the tower Tower or base station Base Station is increased by more than ten (10) percent or ten (10) feet, whichever is greater; or (II) There is added an appurtenance to the body of that structure that would protrude from the edge of that structure by more than six (6) feet; or (III) It involves the installation of ground cabinets that are more than ten (10) percent larger in height or overall volume than any other ground cabinets associated with the structure; or (IV) It involves the installation of any new equipment cabinets on the ground if there is no pre-existing ground cabinet associated with that structure. c. For any eligible support structure Eligible Support Structure: (I) It involves the installation of more than the standard number of new equipment cabinets for the technology involved, but not to exceed four (4) cabinets; or (II) There is entailed in the proposed modification any excavation or deployment outside of the current site of the tower Tower or base stationBase Station; or (III) The proposed modification would cause the concealment/camouflage elements of the tower Tower or base stationBase Station to be defeated; or (IV) The proposed modification would not comply with the conditions associated with the prior siting approval of construction or modification of the tower Tower or base stationBase Station, unless the non-compliance is due to an increase in height, increase in width, addition of cabinets, or new excavation that does not exceed the corresponding thresholds in this sectionSection. d. To measure changes in height for the purposes of this sectionSection, the baseline is: (I) For deployments that are or will be separated horizontally, measured from the original support structure; (II) For all others, measured from the dimensions of the towerTower or base stationBase Station, inclusive of originally approved appurtenances and any modifications that were approved by the cityCity prior to February 22, 2012. e. To measure changes for the purposes of this sectionSection, the baseline is the dimensions that were approved by the cityCity prior to February 22, 2012. (14) "Tower" means any structure built for the sole or primary purpose of supporting any FCC-licensed or -authorized antennaAntenna, including any structure that is constructed for wireless communications service. This term does not include a base stationBase Station. 7 20200206 cab 027003 (15) "Transmission Equipment" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: equipment that facilitates transmission of any FCC- licensed or authorized wireless communication service. (16) "Wireless Communications Facility" or "WCF" means any antennaAntenna or other types of, associated equipment for the transmission or receipt of such signals, base stationBase Station, Small Wireless Facility, and/or telecommunication towers or similar structures supporting such equipment, related accessory equipment, equipment buildings, parking areas, and other accessory development constructed, installed, or operated for wireless communications service, and/or transmission equipment located in Palo Alto, but does not include: a. A facility that qualifies as an amateur station as defined by the FCC, 47 C.F.R. Part 97, or its successor regulation; b. An antenna Antenna facility that is subject to the FCC Over-The- Air-Receiving Devices rule, 47 C.F.R. Section 1.4000, or any successor regulation; c. Portable radios and devices including, but not limited to, hand- held, vehicular, or other portable receivers, transmitters or transceivers, cellular phones, CB radios, and emergency services radios; d. Mobile services providing public information coverage of news events of a temporary nature. e. Telecommunications facilities owned and operated by any government agency or emergency medical care provider. (c) Applicability. (1) This Section applies to all Wireless Communication Facilities as follows: a. All facilities for which applications were not approved prior to the effective date of the ordinance codified in this Section shall be subject to and comply with all provisions of this Section; b. All facilities shall be subject immediately to the provisions of this Section; provided, however, that in the event a condition of approval previously issued conflicts with a provision of this Section, the condition of approval shall control unless and until the permit is amended or no longer valid. (2) Non-exclusive grant. No approval granted under this section shall confer any exclusive right, privilege, license, or franchise to occupy or use the public right-of-way of the City for delivery of 8 20200206 cab 027003 telecommunications services or any other purposes. Further, no approval shall be construed as any warranty of title. (cd) Types of WCF Permits Required (1) A permit is required in all cases to locate or modify any WCF within the City, as follows: (1)a. A Tier 1 WCF Permit shall be required for an eligible facilities requestEligible Facilities Request, as defined in this sectionSection. (2) b. A Tier 2 WCF Permit shall be required for: a(I). Any modification of an eligible support structureEligible Support Structure, including the collocation Collocation of new equipment, that substantially Substantially changes Changes the physical dimensions of the eligible support structure Eligible Support Structure on which it is mounted; or b(II) Any collocation Collocation of a Small Wireless Facility; or c(III) Any other collocation Collocation not eligible for a Tier 1 WCF Permit. (3) c. A Tier 3 WCF Permit shall be required for the siting of any WCF, including a Small Wireless Facility, that is not a collocation Collocation subject to a Tier 1 or 2 WCF Permit. An application shall not require a Tier 3 WCF Permit solely because it proposes the replacement in-place of an existing streetlight or wood utility pole. (2) The thresholds for a Substantial Change outlined above are disjunctive. The failure to meet any one or more of the applicable thresholds means that a Substantial Change would occur. The thresholds for height increases are cumulative limits. For sites with horizontally separated deployments, the cumulative limit is measured from the originally permitted support structure without regard to any increases in size due to wireless equipment not included in the original design. For sites with vertically separated deployments, the cumulative limit is measured from the permitted site dimensions as they existed on February 22, 2012-the date that Congress passed Section 6409(a). (de) WCF Application Requirements All applications for a WCF Permit shall include the following items: (1) Any applicant for a WCF Permit shall participate in an intake meeting with the Planning and Community EnvironmentDevelopment Services Department when filing an application; (2) The applicant must specify in writing whether the applicant believes the application is for an eligible facilities requestEligible Facilities Request subject to the Spectrum Act, and if so, provide a detailed written explanation as to why the applicant believes that the application qualifies as an eligible facilities request Eligible Facilities Request; 9 20200206 cab 027003 (3) The applicant shall complete the cityCity's standard application form, as may be amended from time to time; (4) The applicant shall satisfy other such requirements as may be, from time to time, required by the Planning and Development Services Department Director ("Director"), as publicly stated in the application checklist. (45) The applicant shall include a completed and signed application checklist available from the cityCity, including all information required by the application checklist; (56) Payment of the fee prescribed by the Municipal Fee Schedule; (67) The application must be accompanied by all permit applications with all required application materials for each separate permit required by the cityCity for the proposed WCF, including, but not limited to, a building permit (if applicable), an encroachment permit (if applicable) and an electrical permit (if applicable); (8) The application must be accompanied by a report prepared by a radio engineer that models the planned radio frequency emissions of the WCF and demonstrates that it would meet the FCC standards for Occupational and Uncontrolled/General exposure operating at maximum power densities at all relevant frequencies, when operating individually and in combination with other Existing or approved facilities which could be measured at the location. (9) The application must be accompanied by a report prepared by an acoustic engineer that demonstrates that the anticipated noise levels of all equipment within the WCF, based upon manufacturer’s specifications, meet the standards set forth in Palo Alto Municipal Code (PAMC) Chapter 9.10 and Comprehensive Plan noise-related policies, when operating individually and in combination with other Existing or approved facilities which could be measured at the location. In lieu of a report, the applicant may submit evidence from the equipment manufacturer that the WCF equipment will not generate noise. (10) The application must be accompanied by a visual analysis of the WCF in context, which shall include, at minimum, visual simulations rendered to scale, and may also include a photo montage and/or story poles at the proposed WCF location. (711) For Tier 2 and 3 WCF Permits, the applicant must host a community meeting at a time and location designed to maximize attendance by persons receiving notice under this subparagraph to provide outreach to the neighborhood around the proposed WCF primary location and proposed alternative locationsproject site. The applicant shall give notice of the community meeting to all residents and property owners within 600 feet of the project site at least 14 days in advance of the community meeting. Applicants are encouraged to host the meeting before submitting an application. Before an application may be approved, the applicant shall provide a proof of notice affidavit to the cityCity that contains: a. Proof that the applicant noticed and hosted the community meeting no later than 15 days after filing the application; 10 20200206 cab 027003 b. A summary of comments received at the community meeting and what, if any, changes were made to the application as a result of the meeting; (12) For Tier 2 and Tier 3 WCF Permits for WCF proposed in the public right of way, the applicant shall provide an alternatives analysis that outlines the applicant’s proposed primary design(s) and primary location(s) in comparison with alternative design(s) and alternative location(s) that the applicant considered, with an explanation of why the alternative designs and locations are less preferred by the applicant. (13) For Tier 2 and Tier 3 WCF Permits for WCF proposed in the public right of way that include requests for exception(s) to the objective standards or any other provision of PAMC Section 18.42.110, the alternatives analysis above shall: a. compare the exception(s) required for feasible operations at the primary location(s) with the exception(s) required for feasible operations at the alternative location(s) and b. compare the exception(s) required for feasible operations using the primary design(s) with the exception(s) required for feasible operations with the alternative design(s). The applicant’s assertions of feasibility and infeasibility, and the exceptions, if any, needed to ensure a location or design is feasible will be demonstrated using site-specific physical, public safety, regulatory, WCF engineering and/or other technical constraints. Project plans and other application materials shall be prepared for both primary and alternative location(s) and designs(s). (814) For Tier 3 WCF Permits, the plans shall include a scaled depiction of the maximum increase in the physical dimensions of the proposed project that would be feasible and permitted by the Spectrum Act, using the proposed project as a baseline. ; and (9) Satisfy other such requirements as may be, from time to time, required by the Planning and Community Environment Department Director ("Director"), as publically stated in the application checklist. (f) Applications Deemed Withdrawn. To promote efficient review and timely decisions, the City may, at its option, deem an application withdrawn without prejudice to the applicant and require refiling as a new application, whenever the applicant fails to provide a substantive response to the City within ninety (90) calendar days after the City deems the application incomplete in a written notice to the applicant. (g) Incomplete Applications and Applications Deemed Denied. WCFs will be processed, and notices of incompleteness provided, in conformity with local, state, and federal law. If the City determines an application is incomplete, and to promote 11 20200206 cab 027003 efficient review and timely decisions, the City at its option may take any of the following actions at any time within the period for the City’s review: (1) Provide applicant a written notice specifying the material omitted from the application, tolling the period in which the City is required to act on that application, or (2) Deny the application without prejudice to a future new application, by notifying the applicant in writing and specifying the material omitted from the application, or (3) Deny the application without prejudice to a future new application, if the City determines that any substantive response(s) to any incomplete item(s) would change to the application materials to a such degree as to constitute a new application when received, such as in the event that the applicant failed to identify all requests for exceptions at the time of application filing. (h) Applications Superseded by Submittal of New Application. If an applicant, after submitting a WCF application, substantially revises the application prior to any City hearing or decision on such application, the substantially revised application will be deemed a new application for all processing purposes in this Section, including FCC Shot Clocks. The prior application contents shall be deemed waived and superseded by the substantially revised application. For purposes of this subparagraph, examples of a “substantially revised” include that a location has changed from the primary or alternative locations initially proposed or a change in overall WCF design, such as from underground equipment to side-mounted equipment. (i) Independent Expert. (1) The Director is authorized to retain on behalf of the City an independent, qualified consultant(s) to review the technical aspects of any WCF permit application, which may include, but are not limited to, the following matters: a. The accuracy, adequacy, and completeness of application materials; b. Compliance with applicable radio frequency emission standards, applicable electrical codes and fire codes, and best practices for fire and electrical safety; c. An assessment of any potential fire hazard a proposed installation presents to surrounding vegetation and structures. d. An assessment of any potential impact a proposed installation presents to surrounding flora and fauna. e. An engineering and seismic assessment of the proposed installation to ensure that the proposed location is structurally adequate to support the proposed installation, in accordance with applicable safety standards. f. An assessment of whether any exception requested by applicant is necessary and/or justified; 12 20200206 cab 027003 g. A technical evaluation of the application’s analysis of any alternative sites, facility designs, configurations, and network coverage; h. An assessment of the validity of applicant’s conclusions reached or claims made; i. If applicable, rebuttal evidence to the conclusions reached or claims made by the applicant; and j. The preparation of appropriate environmental documents consistent with the California Environmental Quality Act (CEQA). (2) The cost of this review shall be paid by the applicant, including the contract price of the independent consultant(s) and applicable fees. (ej) Permit Review ("Shot Clock") Time Periods. The City shall review and act upon application materials in a manner consistent with any timeframes provided in controlling state or federal law, including valid regulations and orders promulgated by the FCC. (fk) Tier 1 WCF Permit Process and Findings (1) A Tier 1 WCF Permit shall be reviewed by the Director. The Director's decision shall be final and shall not be appealable; (2) The Director shall grant a Tier 1 WCF Permit provided that the Director finds that the applicant proposes an eligible facilities requestEligible Facilities Request; (3) The Director shall impose the following conditions on the grant of a Tier 1 WCF Permit: a. The proposed collocation Collocation or modification shall not defeat any existing concealment elements of the support structure; and b. The applicable conditions of approval in Section 18.42.110(oj). (gl) Tier 2 WCF Permit Process and Findings (1) A Tier 2 WCF Permit shall be reviewed by the Director, who may, in his or her sole discretion, refer an application to the Architectural Review Board. The Director's decision shall be appealable directly to the City Council. An appeal may be set for hearing before the City Council or may be placed on the Council's consent calendar, pursuant to the process for appeal of architectural review set forth in Section 18.77.070(f). (2) The Director, or Council on appeal, shall grant a Tier 2 WCF Permit provided the proposed WCF complies with the conditions of approval in Section 18.42.110(oj) and all objective standards adopted and amended from time to time by resolution of the City Council or, where either the objective standards do not apply or the City approves an exception, the proposed WCF complies with the development standards in Section 18.42.110(ni). If such 13 20200206 cab 027003 objective standards are repealed, an application shall not be granted unless, in addition to the development standards in Section 18.42.110(n) and other requirements of this sectionSection, all of the architectural review findings in Section 18.76.020(d) can be made. (3) The Director, or Council on appeal, shall deny a Tier 2 WCF Permit if the above findings cannot be made. (hm) Tier 3 WCF Permit Process and Findings (1) A Tier 3 WCF Permit shall be reviewed by the Director, who may, in his or her sole discretion, refer an application to the Architectural Review Board and/or Planning and Transportation Commission. The Director's decision shall be appealable directly to the City Council. An appeal may be set for hearing before the City Council or may be placed on the Council's consent calendar, pursuant to the process for appeal of architectural review set forth in Section 18.77.070(f). (2) The Director or Council on appeal shall grant a Tier 3 WCF Permit provided the conditional use permit findings in Section 18.76.010(c) can be made and the proposed WCF complies with the conditions of approval in Section 18.42.110(oj), and all objective standards adopted and amended from time to time by resolution of the City Council or, where either the objective standards do not apply or the City approves an exception, the proposed WCF complies with the development standards in Section 18.42.110(ni). If such the City Council repeals all objective standards are repealed, an application shall not be granted unless, in addition to the development standards in Section 18.42.110(n) and the other requirements of this sectionSection, all of the architectural review findings in Section 18.76.020(d) can be made. (3) The Director, or Council on appeal, shall deny a Tier 3 WCF Permit if the above findings cannot be made. (in) Generally Applicable Development Standards Unless the City Council has adopted more specific standards, and except as otherwise provided in this sectionSection, a proposed WCF Project shall comply with the following standards: (1) Shall utilize the smallest antennaeAntenna, radio, and associated equipmentAssociated equipment, as measured by volume, technically feasible to achieve a network objective; (2) Shall be screened from public view; (3) When attached to an existing or a new structure, shall be compact and shrouded or screened using materials or colors found on the existing or new structure; (4) Shall be placed at a location that would not require the removal of any required landscaping or would reduce the quantity of landscaping to a level of noncompliance with the Zoning Code; 14 20200206 cab 027003 (5) An antennaAntenna, base stationBase Station, or tower Tower shall be of a "camouflaged" or "stealth" design, including concealment, screening, and other techniques to hide or blend the antennaAntenna and other WCF equipment, base stationBase Station, or tower Tower into the surrounding area, such as the use of a monopine design; (6) Shall not be attached on a historic structure/site, as designated by PAMC Chapter 16.49; (7) Except as otherwise permitted by the Spectrum Act, a building-mounted WCF may extend no more than fifteen (15) feet beyond the permitted height of the building in the zone district; (8) Except as otherwise permitted by the Spectrum Act, a towerTower or other stand-alone Tier 3 WCF Project shall not exceed extend beyond sixty-five (65) feet in height; and (9) A tower Tower or other stand-alone Tier 3 WCF may encroach into the interior/street side and rear setback. (10) Shall at all times comply with the City’s Comprehensive Plan goals and policies and PAMC Chapter 9.10 pertaining to noise when operating individually and in combination with other Existing or approved facilities which could be measured at the location. (11) Shall not interfere with the use of the public right-of-way, existing subterranean infrastructure, or the City’s plans for modification or use of such location and infrastructure. (12) Shall be designed to be easily maintained and shall be designed to be resistant to, and minimize opportunities for, unauthorized access, climbing, vandalism, graffiti, and other conditions that would result in hazardous situations, visual blight, or attractive nuisances. (13) Shall comply with all applicable provisions of the Code, any permit issued under this Code, and all other applicable federal, state and local laws (including without limitation, the building code, electrical code, fire code, and other public safety requirements, as well as the Americans with Disabilities Act (ADA), the Federal Communications Commission (FCC) standards, the Federal Aviation Administration (FAA) requirements, the Federal Endangered Species Act (ESA), and the California Endangered Species Act (CESA)). (14) Shall comply with all provisions of this Section or shall include sufficient evidence to substantiate an exception(s). (15) Shall be the most suitable for the network design as shown through the alternatives analysis and a comparative analysis, when applicable in accordance with PAMC Section 18.42.110(d) and PAMC Section 18.42.110(e). (oj) Conditions of Approval 15 20200206 cab 027003 In addition to any other conditions of approval permitted under federal and state law and this Code that the Director deems appropriate or required under this Code, all WCF Projects approved under this chapterSection, whether approved by the Director or deemed granted by operation of law, shall be subject to the following conditions of approval: (1) Permit conditions. The grant or approval of a WCF Tier 1 Permit shall be subject to the conditions of approval of the underlying permit, except as may be preempted by the Spectrum Act. (2) As-built plans. The applicant shall submit to the Director an as-built set of plans and photographs depicting the entire WCF as modified, including all transmission equipmentTransmission Equipment and all utilities, prior to City issuance of construction final approval.within ninety (90) days after the completion of construction. (3) Post-installation report. Applicant shall hire a radio engineer licensed by the State of California to measure the actual radio frequency emissions of the WCF and demonstrate that the WCF determine if it meets the FCC's standards for Occupational and Uncontrolled/General exposure at the maximum power operating at maximum power densities at all relevant frequencies when operating individually and in combination with other Existing or approved facilities which could be measured at that location. A report, certified by the engineer, shall include of all calculations, required measurements, and the engineer's findings with respect to compliance with the FCC's radio frequency emission standards. This report shall be submitted to the Director Planning Division within one year of commencement of operation.after commencement of WCF operation and prior to City issuance of final WCF construction approval. The report, shall also include, but not be limited to, the following: a. a methodology section outlining instrumentation, measurement direction, heights and distances, and other protocols outlined in FCC Bulletin OET 65; b. a list and identification of any nearby RF sources, nearby reflecting surface or conductive objects that could produce regions of field intensification; c. antenna gain and vertical and horizontal radiation patterns, type of modulation at the site, polarization and emissions orientation(s) of the antenna(s); d. a log of all equipment used; e. a map and list of all locations measured indicating the maximum power observed; and f. the percentage of the FCC Occupational and Uncontrolled/General guidelines at the measurement location. At the applicant’s expense, the City may elect to have a City-staff observer during the measurements, may elect to receive raw test measurements by location provided in electronic 16 20200206 cab 027003 format to the observer, and may elect to have the report independently peer reviewed prior to report acceptance. Applicant may be required to submit these reports periodically for the life of the WCF permit, as determined by the Director. (4) Indemnification. To the extent permitted by law, the applicant shall indemnify and hold harmless the cityCity, its City Council, its officers, employees and agents (the "indemnified parties") from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the cityCity for its actual attorneys' fees and costs incurred in defense of the litigation. The cityCity may, in its sole discretion and at Applicant's expense, elect to defend any such action with attorneys of its own choice. (5) Compliance with applicable laws. The applicant permittee shall comply with all applicable provisions of the Code, any permit issued under this Code, and all other applicable federal, state and local laws (including without limitation all the building code, electrical code, fire code, and other public safety requirements, as well as the Americans with Disabilities Act (ADA), Federal Communications Commission (FCC) standards, Federal Aviation Administration (FAA) requirements, Federal Endangered Species Act (ESA), and the California Endangered Species Act (CESA)). and other public safety requirements). At all times, the permittee shall ensure that the facility complies with the most current regulatory and operational standards including, but not limited to, radio frequency emissions standards adopted by the FCC, Antenna height standards adopted by the Federal Aviation Administration, and all electrical code requirements for the equipment, wiring the equipment and providing power to the equipment. Any failure by the City to enforce compliance with any applicable laws shall not relieve any applicant of its obligations under this code, any permit issued under this code, or all other applicable laws and regulations. (6) Compliance with conditions of approval and approved plans. The proposed Project WCF shall be built and operate in compliance with the conditions of approval and the approved plans on file with the Planning DivisionDirector. (7) Subject to City Uses. Any permit to install or utilize poles or conduit in the public rights of way is subject to the City’s prior right to use, maintain, expand, replace or remove from use such facilities in the reasonable exercise of its governmental or proprietary powers. Such permit is further subject to the City’s right to construction, maintain, and modify streets, sidewalks, and other improvements in the public rights of way. The City, in its sole discretion, may require removal or relocation of a permittee’s equipment, at permittee’s sole cost and expense, if necessary to accommodate a City use. (8) City Access and No Interference. The permittee shall not place any facilities that will deny access to, or otherwise interfere with, any public utility, easement, or right-of- way located on the site. The permittee shall allow the City reasonable access to, and maintenance of, all utilities and existing public improvements within or adjacent to the site, including, but not limited to, pavement, trees, public utilities, lighting and public signage. 17 20200206 cab 027003 (89) Replacement. Where feasible, as new technology becomes available, the applicant permittee shall place above-ground equipment below ground and replace equipment remaining above-ground with smaller equipment, as determined by volume. The applicant shall obtain all necessary permits and approvals for such replacement. (910) Build-out period for WCF Permit entitlementPermit length. Entitlements for WCFs permits shall be valid for the time provided in Section 18.42.110(ns), except that prior to vesting, a WCF permit entitlement and associated construction a permits shall automatically expire in accordance with Section 18.77.090after twelve months from the date of approval if within such twelve-month period, the applicant has not obtained all necessary permits to commence construction. The director Director at his or her discretion will determine whether or not to exercise the optional extension provision in Section 18.77.090 for WCF Permit entitlements.may, without a hearing, extend such time for a maximum period of twelve additional months only, upon application filed with him or her before the expiration of the twelve-month limit. (11) Noise. At all times, the WCF shall comply with the City’s Comprehensive Plan goals and policies and PAMC Chapter 9.10 pertaining to noise when operating individually and in combination with other Existing or approved facilities which could be measured at the location. (12) Signage. At all times, all required notices and signs shall be posted on the site as required by the FCC and California Public Utilities Commission, and as approved by the City. The sign bearing the contact name and the 24-hour live local or toll free and telephone number shall be posted at the location pursuant to the approved plans. (13) Maintenance. The permittee, at no cost to the City, shall regularly maintain the WCF, including in regard to signage, noise, landscaping, debris, and damage. The permittee shall repair any deficiency at the site within 48 hours after the permittee receives notice or otherwise becomes aware of the occurrence. (14) Insurance. The permittee shall obtain and maintain insurance on the WCF for the coverages and in the amounts reasonably specified by the Director. (15) Liability. The permittee shall assume full liability for damage or injury caused to any property or person by the WCF. (16) Performance Bond. The permittee shall pay for and provide a performance bond, which shall be in effect until the facilities are fully and completely removed and the site reasonably returned to its original condition, to cover the permittee’s obligations under these conditions of approval and the Palo Alto Municipal Code. The bond coverage shall include, but not be limited to, removal of the facility and maintenance obligations. The amount of the performance bond shall be set by the Director in an amount rationally related to the obligations covered by the bond or shall be set in accordance with the provisions of any applicable Master License Agreement. 18 20200206 cab 027003 (17) Post-Installation Annual Certification Report. Each year on or before July 1, the permittee shall submit a WCF status report, with an affidavit signed by the permittee’s current WCF representative, that lists by location, site numbers, and coordinates, all WCF the permittee owns and/or operates within the City. These reports shall be reviewed by City staff or an independent consultant at the expense of the permittee. The report shall: a. Certify that each WCF remains in use and remains covered by insurance; b. Include the permittee’s contact information for each WCF, including the name, title, email address, mailing address, and 24-hour local or toll-free contact phone number of the permittee, the owner, the operator, and the agent or person responsible for maintenance of the WCF; c. Disclose all the activities undertaken in the past year to maintain each site in compliance with the project plans and each of the conditions of approval; d. Identify equipment no longer in use and the steps by which it will be removed in accordance with PAMC Section 18.42.110(q); and e. Identify the date of entitlement for each WCF and the number of years left in the entitlement in accordance with PAMC Section 18.42.110(s). Where such annual re-certification is not timely submitted, or equipment no longer in use has not been removed, no further application for that WCF shall be approved until such time as the annual re-certification has been submitted. (18) Record Retention. The permittee must maintain complete and accurate copies of all permits and other regulatory approvals issued in connection with the Wireless Communications Facility, which includes without limitation this approval, the approved plans and photo simulations incorporated into this approval, all conditions associated with this approval and any ministerial permits or approvals issued in connection with this approval. In the event that the permittee does not maintain such records as required in this condition, any ambiguities or uncertainties that would be resolved through an inspection of the missing records will be construed against the permittee. (19) Binding on Successors. The WCF conditions of approval are binding upon the permittee and all successors in interest to the permittee. (kp) Exceptions (1) The decision-making authority may grant one or more exceptions to objective standards adopted by City Council resolution or any provision of this Section 18.42.110, upon finding that: a. The proposed WCF complies with the requirements of this Section 18.42.110 and any other requirements adopted by the City Council to the greatest extent feasible; 19 20200206 cab 027003 b. The applicant has provided the City with a reasonable and clearly defined technical service objective to be achieved by the WCF; c. The applicant has provided the City with a written statement that contains a detailed and fact-specific explanation as to why the WCF cannot be deployed in compliance with the applicable provisions in the objective standards or this Section; d. The applicant has provided the City with a meaningful comparative analysis with the factual reasons why all alternative locations and/or designs identified in the administrative record are not technically feasible or otherwise not available to achieve the applicant’s reasonable and clearly defined technical service objective to be achieved by the WCF; e. The applicant has demonstrated to the City that the proposed location and design with requested exceptions complies with the City’s WCF standards to the greatest extent feasible that will achieve the applicant’s reasonable and clearly defined technical service objective to be achieved by the WCF. This demonstration includes without limitation a meaningful alternatives and comparative analysis; and f. The applicant has demonstrated that the WCF will be in compliance with all applicable laws; and either g. Either: i. (I) As applied to a proposed WCF, the provision(s) from which exception is sought would deprive the applicant of rights guaranteed by federal law, state law, or both; or ii. (II) Denial of the application as proposed would violate federal law, state law, or both. (2) An applicant must request an exception at the time an application is initially submitted for a WCF permit under this Section 18.42.110. The request must include both the specific provision(s) from which exception is sought and the basis of the request, including all supporting evidence on which the applicant relies. Any request for exception after the City has deemed an application complete constitutes a material change to the proposed WCF and shall be considered a new application. (3) If the applicant seeks an exception from objective standards adopted by City Council resolution or from the generally applicable development standards, the Director may refer the application to the Architectural Review Board for recommendation on whether the application complies with such standards to the greatest extent feasible. (4) The applicant shall have the burden of proving that federal law, state law, or both compel the decision-making authority to grant the requested exception(s), using the 20 20200206 cab 027003 evidentiary standards applicable to the law at issue. The City shall have the right to hire independent consultants, at the applicant’s expense, to evaluate the issues raised by the exception request and to submit rebuttal evidence where applicable. (lq) Removal of Abandoned Equipment A WCF (Tier 1, Tier 2, or Tier 3) or a component of that WCF that ceases to be in use for more than ninety (90) days shall be removed by the applicant, wireless communications service provider, or property owner within ninety (90) days of the cessation of use of that WCF. A new WCF permit shall not be issued to an owner or operator of a WCF or a wireless communications service provider until the abandoned WCF or its component is removed. (mr) Revocation The Director may revoke any WCF Permit if the permit holder fails to comply with any condition of the permit. The Director's decision to revoke a Permit shall be appealable pursuant to the process applicable to issuance of the Permit, as provided in subdivisions (fk), (gl), and (hm) of this sectionSection. (ns) Expiration of Vested WCF Permit Entitlement Except as otherwise provided in the WCF permit entitlement or in a lease or license agreement with the City of Palo Alto, vested WCF permit entitlements permits shall be valid for a period of ten years from the date of approval. An applicant may seek extensions of a vested an approved WCF permit entitlement in increments of no more than ten years and no sooner than twelve months prior to the expiration of the permitentitlement. The Director shall approve an extension request upon finding that that applicant has complied with all conditions of approval for the WCF permit and will comply with all other requirements applicable to WCFs at the time the extension is granted. Prior to issuing a decision on an extension request, the Director may seek additional studies and information to be prepared at the applicant’s permittee’s expense. (t) Emergency Deployment In the event of a declared federal, state, or local emergency, or when otherwise warranted by conditions that the Director deems to constitute an emergency, the City may approve the installation and operation of a temporary Wireless Communications Facility (e.g. a cell on wheels or “COW”), which is subject to such reasonable conditions that the Director deems necessary. SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. 21 20200206 cab 027003 SECTION 4. The Council finds that this ordinance is exempt from environmental review under the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061(b)(3) of the CEQA Guidelines, because it does not authorize the construction of Wireless Communication Facilities in any locations where such facilities are not already permitted; therefore it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. The ordinance is further exempt under CEQA Guidelines sections 15301, 15302, 15303 and 15305 because it simply provides a comprehensive permitting scheme governing minor alterations to existing facilities or small structures. SECTION 5. This ordinance shall be effective on the thirty-first day after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: _____________________________ _______________________________ Deputy City Attorney City Manager _______________________________ Director of Planning and Development Services 1 20190403 ay 0160010 Ordinance No. 5465 Ordinance of the Council of the City of Palo Alto Amending Section 18.42.110 (Wireless Communication Facilities) of Chapter 18.42 (Standards for Special Uses) of Title 18 (Zoning) of the Palo Alto Municipal Code to Update the Code Third Report and Order (FCC 18133) The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations. The City Council finds and declares as follows: A. The tremendous growth in personal wireless services has created an increased demand for new wireless antennas and equipment. Wireless service providers are increasingly seeking to utilize public rights of way to deploy small wireless facilities to improve and expand coverage. B. The unregulated installation of wireless facilities, including small cell antennas, in public rightsofway and in other locations, poses a threat to the public health, safety and welfare, including: traffic and pedestrian safety hazards due to unsafe siting; negative and irreversible impacts to trees, landscaping, and infrastructure; noise concerns; and visual and aesthetic blight due to excessive height and lack of camouflaging, negatively impacting the unique character of the City. C. The reasonably regulated and orderly deployment of wireless telecommunications facilities in the public rightofway is desirable, and unregulated or disorderly deployment represents a threat to the health, welfare and safety of the community. D. Local jurisdictions must reasonably allow wireless telecommunication facilities to be located in public rightsofway, but may impose regulations based on published aesthetic standards. E. The regulations of wireless installations are necessary to protect and preserve the aesthetic character of the community and to ensure that all wireless telecommunications facilities are installed using the least intrusive means possible. F. The City Council has adopted a Wireless Communication Facilities (WCFs) code to regulate the various health, welfare, and safety impacts presented by the proliferation of WCFs and to balance these impacts with the interests of consumers in receiving the benefits of wireless technologies. G. WCF matters. On September 26, 2018, the Federal Communications Commission DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 2 20190403 ay 0160010 adopted a Declaratory Ruling and Third Report and Order (WT Docket No. 1779; WC Docket No. 1784; FCC 18133), further limiting local control. H. The purpose of the amendments herein is to establish uniform and comprehensive standards and regulations regarding the siting, development, and operation of wireless telecommunication facilities within the City in a manner consistent with State and Federal law. SECTION 2. Section 18.42.110 of Chapter 18.42 is hereby amended to read as follows: 18.42.110 Wireless Communication Facilities (a) Purpose and Interpretation The purpose of this section is twofold: (A) to implement within the jurisdictional boundaries of the city the applicable zoning, land use and other laws, rules, regulations and policies and procedures applicable to siting applications filed with the city by wireless communications facilities infrastructure owners and operators and wireless communications service providers, which seek to install or attach their facilities at locations in Palo Alto; and (B) to accommodate new wireless technologies and continued improvements to existing wireless communications facilities while minimizing their adverse visual and structural health and safety impacts. Consistent with that purpose, the provisions of this section are to be construed in a manner that is consistent with (1) the interest of consumers in receiving the benefits of the deployment of ultrahighspeed and capacity broadband wireless communication facilities technology and innovations and the delivery of ultrahighspeed and capacity broadband wireless communications facilities services, (2) the interest in safeguarding the environment, preserving historic properties, and addressing aesthetics and other local values, and (3) the interest in promoting the public health, safety and welfare in Palo Alto. Although this Section implements and references provisions of preemptive state and federal law, nothing in this Section shall be interpreted to create an independent source of the rights provided an applicant by such state or federal law. A wireless communications facility is permitted to be sited in Palo Alto subject to applicable requirements imposed by this chapter, which may include an architectural review process, a conditional use permit application process, or both. These processes are intended to permit wireless communications facilities that blend with their existing surroundings and do not negatively impact the environment, historic properties, or public safety. The procedures prescribed by this chapter Section are tailored to the type of wireless communication facility that is sought. Buildingmounted wireless communications facilities and collocation of facilities are preferred and encouraged, subject to all other provisions of this section. (b) Definitions The following abbreviations, phrases, terms and words shall have the meanings assigned in this section or, as appropriate, in Section 18.04.030 and Section 1.04.050 of the Palo Alto Municipal Code, as may be amended from time to time, unless the context indicates DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 3 20190403 ay 0160010 otherwise. Words that are not defined in this section or other chapters or sections of the Palo Alto Municipal Code shall have the meanings as set forth in Chapter 6 of Title 47 of the United States Code, Part 1 of Title 47 of the Code of Federal Regulations, and, if not defined therein, their common and ordinary meaning. (1) "Antenna" means a that part of a wireless communications facility designed to radiate or receive radio frequency signals or electromagnetic waves for the provision of personal wireless services, as defined in 42 U.S.C. § 332(c)(7)(C)(i). This definition does not include antennas designed for amateur or household use. wireless antenna and its associated equipment. The term includes a macrocell antenna and a microcell antenna. (2) "Associated equipment" means any and all onsite equipment, including, without limitation, backup generators and power supply units, cabinets, coaxial and fiber optic cables, connections, shelters, radio transceivers, regular power supply units, and wiring, to which a wireless antenna is attached in order to facilitate mobile broadband service and personal wireless service delivered on mobile broadband devices. (3) "Base Station" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: a structure or equipment at a fixed location that enables FCC licensed or authorized wireless communications between user equipment and a communications network. The term does not encompass a tower as defined herein or any equipment associated with a tower. Base Station includes, without limitation: (i)a. Equipment associated with wireless communications services such as private, broadcast, and public safety services, as well as unlicensed wireless services and fixed wireless services such as microwave backhaul. (ii)b. Radio transceivers, antennas, coaxial or fiberoptic cable, regular and backup power supplies, and comparable equipment, regardless of technological configuration (including Distributed Antenna Systems ("DAS") and smallcell networks). (iii)c. Any structure other than a tower that, at the time the relevant application is filed with the city under this section, supports or houses equipment described in paragraphs (i)(ii) above and has been previously reviewed and approved by the city. (4) "Collocation" means the same as defined in valid regulations promulgated by the FCC, including 47 C.F.R. §§ 1.6002(g) or 1.6100(b), as those sections may be amended from time to time. For the purpose of convenience only, the definition provided in 47 C.F.R. § 1.6100(b), for eligible facilities requests, is stated as follows: the mounting or installation of transmission equipment on an eligible support structure for the purpose of transmitting and/or receiving radio frequency signals for communications purposes. (5) "Eligible Facilities Request" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: any request for modification of an existing tower or base station that, within the meaning of the Spectrum Act, does not substantially change the DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 4 20190403 ay 0160010 physical dimensions of that tower or base station, and involves (a) the collocation of new transmission equipment, (b) the removal of transmission equipment, or (c) the replacement of transmission equipment. (6) "Eligible Support Structure" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: any existing tower or base station that exists at the time the application is filed with the city. (7) "Existing" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: for a constructed tower or base station, means that the tower or base station is existing for purposes of an eligible facilities request if has been previously reviewed and approved under the applicable city zoning or siting process, or under another applicable state or local regulatory review process, provided that a tower that has not been reviewed and approved because it was not in a zoned area when it was built, but was lawfully constructed, is "Existing" for purposes of this definition. (8) "FCC" means the Federal Communications Commission or successor agency. (9) "Project" means a WCF to be located in Palo Alto for which a permit is required by the city. (10) "RF" means radio frequency on the radio spectrum. (11) "Spectrum Act" means Section 6409(a) of the Middle Class Tax Relief Act local government may not deny, and shall approve, any Eligible Facilities Request for a modification of any existing wireless Tower or Base Station that does not substantially change the physical dimensions of such Tower or Base Station."). (12) "Small Wireless Facility," means the same as defined in any valid regulations adopted by the FCC. For purposes of convenience only, the definition provided at 47 C.F.R. Section 1.1312(e)(2) is stated here as follows: a facility that meets each of the following conditions: a. The structure on which antenna facilities are mounted: (I) Is 50 feet or less in height, or (II) Is no more than 10 percent taller than other adjacent structures, or (III) Is not extended to a height of more than 10 percent above its preexisting height as a result of the collocation of new antenna facilities; and DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 5 20190403 ay 0160010 b. Each antenna (excluding associated antenna equipment) is no more than three cubic feet in volume; and c. All antenna equipment associated with the facility (excluding antennas) are cumulatively no more than 28 cubic feet in volume; and d. The facility does not require antenna structure registration under 47 C.F.R. Section 17; and e. The facility is not located on Tribal lands, as defined under 36 C.F.R. § 800.16(x); and f. The facility does not result in human exposure to radiofrequency radiation in excess of the applicable safety standards specified by the FCC. (1213) "Substantially Changes" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: in the context of an eligible support structure, a modification of an existing tower or base station where any of the following criteria is met: (i)a. For a tower not located in the public rightsofway: (aI) The height of the tower is increased by (I) more than ten (10) percent, or (II) by the height of one additional antenna array with separation from the nearest existing antenna not to exceed twenty (20) feet, whichever is greater; or (bII) There is added an appurtenance to the body of the tower that would protrude from the edge of the tower by (I) more than twenty (20) feet, or (II) more than the width of the tower at the level of the appurtenance, whichever is greater. (ii)b. For a tower located in the public rightsofway and for all base stations: (aI) The height of the tower or base station is increased by more than ten (10) percent or ten (10) feet, whichever is greater; or (bII) There is added an appurtenance to the body of that structure that would protrude from the edge of that structure by more than six (6) feet; or (cIII) It involves the installation of ground cabinets that are more than ten (10) percent larger in height or overall volume than any other ground cabinets associated with the structure; or (dIV) It involves the installation of any new equipment cabinets on the ground if there is no preexisting ground cabinet associated with that structure. DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 6 20190403 ay 0160010 (iii)c. For any eligible support structure: (aI) It involves the installation of more than the standard number of new equipment cabinets for the technology involved, but not to exceed four (4) cabinets; or (bII) There is entailed in the proposed modification any excavation or deployment outside of the current site of the tower or base station; or (cIII) The proposed modification would cause the concealment/camouflage elements of the tower or base station to be defeated; or (dIV) The proposed modification would not comply with the conditions associated with the prior siting approval of construction or modification of the tower or base station, unless the noncompliance is due to an increase in height, increase in width, addition of cabinets, or new excavation that does not exceed the corresponding thresholds in this section. (iv)d. To measure changes in height for the purposes of this section, the baseline is: (aI) For deployments that are or will be separated horizontally, measured from the original support structure; (bII) For all others, measured from the dimensions of the tower or base station, inclusive of originally approved appurtenances and any modifications that were approved by the city prior to February 22, 2012. (v)e. To measure changes for the purposes of this section, the baseline is the dimensions that were approved by the city prior to February 22, 2012. (1314) "Tower" means any structure built for the sole or primary purpose of supporting any FCClicensed or authorized antenna, including any structure that is constructed for wireless communications service. This term does not include a base station. (1415) "Transmission Equipment" means the same as defined by the FCC at 47 C.F.R. § 1.6100(b), as it may be amended from time to time. For the purpose of convenience only, this definition is stated as follows: equipment that facilitates transmission of any FCC licensed or authorized wireless communication service. (16) "Wireless Communications Facility" or "WCF" means any antenna, associated equipment, base station, small cell system, Small Wireless Facility, tower, and/or transmission equipment located in Palo Alto, but does not include : DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 7 20190403 ay 0160010 a. A facility that qualifies as an amateur station as defined by the FCC, 47 C.F.R. Part 97, or its successor regulation; b. An antenna facility that is subject to the FCC OverTheAir Receiving Devices rule, 47 C.F.R. Section 1.4000, or any successor regulation; c. Portable radios and devices including, but not limited to, hand held, vehicular, or other portable receivers, transmitters or transceivers, cellular phones, CB radios, emergency services radio; d. Mobile services providing public information coverage of news events of a temporary nature. e. Telecommunications facilities owned and operated by any government agency or emergency medical care provider. (16) "Wireless Communications Service" means, without limitation, all FCClicensed backhaul and other fixed wireless services, broadcast, private, and public safety communication services, and unlicensed wireless services. (c) Types of WCF Permits Required (1) A Tier 1 WCF Permit shall be required for an eligible facilities request, as defined in this section. (2) A Tier 2 WCF Permit shall be required for: (i)a. Any modification of an eligible support structure, including the collocation of new equipment, that substantially changes the physical dimensions of the eligible support structure on which it is mounted; or b. Any collocation of a Small Wireless Facility; or (ii)c. Any other collocation not eligible for a Tier 1 WCF Permit. (3) A Tier 3 WCF Permit shall be required for the siting of any WCF, including a Small Wireless Facility, that is not a collocation subject to a Tier 1 or 2 WCF Permit. An application shall not require a Tier 3 WCF Permit solely because it proposes the replacement in place of an existing streetlight or wood utility pole. (d) WCF Application Requirements All applications for a WCF Permit shall include the following items: (1) Any applicant for a WCF Permit shall participate in an intake meeting with the Planning and Community Environment Department to file when filing an application; DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 8 20190403 ay 0160010 (2) The applicant must specify in writing whether the applicant believes the application is for an eligible facilities request subject to the Spectrum Act, and if so, provide a detailed written explanation as to why the applicant believes that the application qualifies as an eligible facilities request; (3) The applicant shall complete the city's standard application form, as may be amended from time to time; (4) The applicant shall include a completed and signed application checklist available from the city, including all information required by the application checklist; (5) Payment of the fee prescribed by the Municipal Fee Schedule; (6) The application must be accompanied by all permit applications with all required application materials for each separate permit required by the city for the proposed WCF, including a building permit, an encroachment permit (if applicable) and an electrical permit (if applicable); (7) For Tier 2 and 3 WCF Permits, the applicant must host a community meeting at a time and location designed to maximize attendance by persons receiving notice under this subparagraph to provide outreach to the neighborhood around the project site. The applicant shall give notice of the community meeting to all residents and property owners within 600 feet of the project site at least 14 days in advance of the community meeting. Applicants are encouraged to host the meeting before submitting an application. The Before an application may be approved, the applicant shall provide a proof of notice affidavit to the city that contains: (i)a. Proof that the applicant noticed and hosted the community meeting no later than 15 days after filing the application .before filing the application; (ii)b. A summary of comments received at the community meeting and what, if any, changes were made to the application as a result of the meeting; (8) For Tier 3 WCF Permits, the plans shall include a scaled depiction of the maximum permitted increase in the physical dimensions of the proposed project that would be feasible and permitted by the Spectrum Act, using the proposed project as a baseline; and (9) Satisfy other such requirements as may be, from time to time, required by the Planning and Community Environment Department Director ("Director"), as publically stated in the application checklist. (e) Permit Review ("Shot Clock") Time Periods. The City shall review and act upon application materials in a manner consistent with any timeframes provided in controlling state or federal law, including valid regulations and orders promulgated by the FCC. (1) City review of application materials. The timeframe for review of an application shall begin to run when the application is submitted, but shall be tolled if the city finds the application incomplete and provides notice of incompleteness that delineates the DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 9 20190403 ay 0160010 missing information in writing. Such requests shall be made within 30 days of submission of the application. After submission of additional information, the city will notify the applicant within 10 days of this submission if the additional information failed to complete the application. If the city makes a determination pursuant to Section 18.42.110(e)(2)(i) that an application submitted as a Tier 1 eligible facilities request should be processed as a Tier 2 or Tier 3, then the Tier 2 or Tier 3 processing time, as applicable, shall begin to run when the city issues this decision. (2) Tier 1 processing time. For Tier 1 WCF Permit applications, the city will act on the WCF application, together with any other city permits required for a proposed WCF modification, within 60 days, adjusted for any tolling due to requests for additional information or mutually agreed upon extensions of time. (i) If the city determines that the application does not qualify as a Tier 1 eligible facilities request, the city will notify the applicant of that determination in writing and will process the application as a Tier 2 or Tier 3 WCF Permit application, as applicable. (ii) To the extent federal law provides a "deemed granted" remedy for Tier 1 WCF Permit applications not timely acted upon by the city, no such application shall be deemed granted until the applicant provides notice to the city, in writing, that the application has been deemed granted after the time period provided in Section (e)(2) above has expired. (iii) Any Tier 1 WCF Permit application that the city grants or that is deemed granted by operation of federal law shall be subject to all requirements of Section 18.42.110(i)(3), (5), (6) and (7) and 18.42.110(j)(1), (2), (3), (4), (5) and (6). (3) Tier 2 processing time. For Tier 2 WCF Permit applications, the city will act on the application within 90 days, adjusted for any tolling due to requests for additional information or mutually agreed upon extensions of time. (4) Tier 3 processing time. For Tier 3 WCF Permit applications, the city will act on the application within 150 days, adjusted for any tolling due to requests for additional information or mutually agreed upon extensions of time. (5) Denial of application. If the city denies a WCF application, the city will notify the applicant of the denial in writing of the reasons for the denial. (f) Tier 1 WCF Permit Process and Findings (1) A Tier 1 WCF Permit shall be reviewed by the Director. The Director's decision shall be final and shall not be appealable; (2) The Director shall grant a Tier 1 WCF Permit provided that the Director finds that the applicant proposes an eligible facilities request; (3) The Director shall impose the following conditions on the grant of a Tier 1 WCF Permit: DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 10 20190403 ay 0160010 (i)a. The proposed collocation or modification shall not defeat any existing concealment elements of the support structure; and (ii)b. The proposed WCF shall comply with the development standards in Section 18.42.110(i)(3), (5), (6) and (7), and the conditions of approval in Section 18.42.110(j). (g) Tier 2 WCF Permit Process and Findings (1) A Tier 2 WCF Permit shall be reviewed by the Director, who may, in his or her sole discretion, refer an application to the Architectural Review Board. The Director's decision shall be appealable directly to the City Council. An appeal may be set for hearing before the City Council or may be placed on the Council's consent calendar, pursuant to the process for appeal of architectural review set forth in Section 18.77.070(f). (2) The Director, or Council on appeal, shall grant a Tier 2 WCF Permit provided the proposed WCF complies with the development standards in Section 18.42.110(i) and the conditions of approval in Section 18.42.110(j), and all objective standards adopted and amended from time to time by resolution of the City Council or the development standards in Section 18.42.110(i). If such objective standards are repealed, an application shall not be granted unless, in addition to the other requirements of this section, and all of the architectural review findings in Section 18.76.020(d) can be made. (3) The Director, or Council on appeal, shall deny a Tier 2 WCF Permit if the above findings cannot be made. (h) Tier 3 WCF Permit Process and Findings (1) A Tier 3 WCF Permit shall be reviewed by the Director, who may, in his or her sole discretion, refer an application to the Architectural Review Board and/or Planning and Transportation Commission. The Director's decision shall be appealable directly to the City Council. An appeal may be set for hearing before the City Council or may be placed on the Council's consent calendar, pursuant to the process for appeal of architectural review set forth in Section 18.77.070(f). (2) The Director or Council on appeal shall grant a Tier 3 WCF Permit provided the conditional use permit findings in Section 18.76.010(c) can be made and the proposed WCF complies with the development standards in Section 18.42.110(i) and the conditions of approval in Section 18.42.110(j), and all objective standards adopted and amended from time to time by resolution of the City Council or the development standards in Section 18.42.110(i). and all of the architectural review findings in Section 18.76.020(d) and the conditional use permit findings in Section 18.76.010(c) can be made. If the City Council repeals all objective standards, an application shall not be granted unless, in addition to the other requirements of this section, all of the architectural review findings in Section 18.76.020(d) can be made. (3) The Director, or Council on appeal, shall deny a Tier 3 WCF Permit if the above findings cannot be made. (i) Generally Applicable Development Standards DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 11 20190403 ay 0160010 Unless the City Council has adopted more specific standards, and E except as otherwise provided in this section, a proposed WCF Project shall comply with the following standards: (1) Shall utilize the smallest footprint possible antennae, radio, and associated equipment, as measured by volume, technically feasible to achieve a network objective; (2) Shall be designed to minimize the overall height, mass, and size of the cabinet and enclosure structure; (32) Shall be screened from public view; (43) When attached to an existing structure, shall be shrouded or screened using materials or colors found on existing structure Shall be architecturally compatible with the existing site; (54) Shall be placed at a location that would not require the removal of any required landscaping or would reduce the quantity of landscaping to a level of noncompliance with the Zoning Code; (65) An antenna, base station, or tower shall be designed to minimize its visibility from offsite locations and shall be of a "camouflaged" or "stealth" design, including concealment, screening, and other techniques to hide or blend the antenna, base station, or tower into the surrounding area, such as the use of a monopine design; (7) A buildingmounted antenna, base station, or tower shall be architecturally compatible with the existing building on which the antenna, base station, or tower is attached; (86) For any Tier 2 or Tier 3 WCF proposed to Shall not be attached on an historic structure/site, as designated by Chapter 16.49, historic review shall also be required; (97) Except as otherwise permitted by the Spectrum Act, a buildingmounted WCF may extend no more than fifteen (15) feet beyond the permitted height of the building in the zone district; (108) Except as otherwise permitted by the Spectrum Act, a tower or other standalone Tier 3 WCF Project shall not exceed beyond sixtyfive (65) feet in height; and (119) A tower or other standalone Tier 3 WCF may encroach into the interior/street side and rear setback. (j) Conditions of Approval In addition to any other conditions of approval permitted under federal and state law and this Code that the Director deems appropriate or required under this Code, all WCF Projects approved under this chapter, whether approved by the Director or deemed granted by operation of law, shall be subject to the following conditions of approval: DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 12 20190403 ay 0160010 (1) Permit conditions. The grant or approval of a WCF Tier 1 Permit shall be subject to the conditions of approval of the underlying permit, except as may be preempted by the Spectrum Act. (2) Asbuilt plans. The applicant shall submit to the Director an asbuilt set of plans and photographs depicting the entire WCF as modified, including all transmission equipment and all utilities, within ninety (90) days after the completion of construction. (3) Applicant shall hire a radio engineer licensed by the State of California to measure the actual radio frequency emission of the WCF and determine if it meets FCC's standards. A report, certified by the engineer, of all calculations, required measurements, and the engineer's findings with respect to compliance with the FCC's radio frequency emission standards shall be submitted to the Planning Division within one year of commencement of operation. (4) Indemnification. To the extent permitted by law, the applicant shall indemnify and hold harmless the city, its City Council, its officers, employees and agents (the "indemnified parties") from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the city for its actual attorneys' fees and costs incurred in defense of the litigation. The city may, in its sole discretion and at Applicant's expense, elect to defend any such action with attorneys of its own choice. (5) Compliance with applicable laws. The applicant shall comply with all applicable provisions of the Code, any permit issued under this Code, and all other applicable federal, state and local laws (including without limitation all building code, electrical code and other public safety requirements). Any failure by the City to enforce compliance with any applicable laws shall not relieve any applicant of its obligations under this code, any permit issued under this code, or all other applicable laws and regulations. (6) Compliance with approved plans. The proposed Project shall be built in compliance with the approved plans on file with the Planning Division. (7) Subject to City Uses. Any permit to install or utilize poles or conduit in the remove from use such facilities in the reasonable exercise of its governmental or proprietary powers. Such permit streets, sidewalks, and other improvements in the public rights of way. The City, in its sole discretion, may require removal or relocation of equipment, at permitte cost and expense, if necessary to accommodate a City use. (8) Replacement. Where feasible, as new technology becomes available, the applicant shall place aboveground equipment below ground and replace equipment remaining aboveground with smaller equipment, as determined by volume. The applicant shall obtain all necessary permits and approvals for such replacement. DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 13 20190403 ay 0160010 (9) Permit length. WCFs permits shall be valid for the time provided in Section 18.42.110(n), except that a permit shall automatically expire after twelve months from the date of approval if within such twelve month period, the applicant has not obtained all necessary permits to commence construction. The director may, without a hearing, extend such time for a maximum period of twelve additional months only, upon application filed with him or her before the expiration of the twelvemonth limit. (k) Exceptions (1) The decisionmaking authority may grant exceptions to objective standards adopted by City Council resolution or any provision of this Section 18.42.110, upon finding that: a. The proposed WCF complies with the requirements of this Section 18.42.110 and any other requirements adopted by the City Council to the greatest extent feasible; and either b. As applied to a proposed WCF, the provision(s) from which exception is sought would deprive the applicant of rights guaranteed by federal law, state law, or both; or c. Denial of the application as proposed would violate federal law, state law, or both. (2) An applicant must request an exception at the time an application is initially submitted for a WCF permit under this Section 18.42.110. The request must include both the specific provision(s) from which exception is sought and the basis of the request, including all supporting evidence on which the applicant relies. Any request for exception after the City has deemed an application complete constitutes a material change to the proposed WCF and shall be considered a new application. (3) If the applicant seeks an exception from objective standards adopted by City Council resolution or generally applicable development standards, the Director may refer the application to the Architectural Review Board for recommendation on whether the application complies with such standards to the greatest extent feasible. (4) The applicant shall have the burden of proving that federal law, state law, or both compel the decisionmaking authority to grant the requested exception(s), using the evidentiary standards applicable to the law at issue. The City shall have the right to hire exception request and to submit rebuttal evidence where applicable. (kl) Removal of Abandoned Equipment A WCF (Tier 1, Tier 2, or Tier 3) or a component of that WCF that ceases to be in use for more than ninety (90) days shall be removed by the applicant, wireless communications service provider, or property owner within ninety (90) days of the cessation of use of that WCF. A new DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 14 20190403 ay 0160010 WCF permit shall not be issued to an owner or operator of a WCF or a wireless communications service provider until the abandoned WCF or its component is removed. (lm) Revocation The Director may revoke any WCF Permit if the permit holder fails to comply with any condition of the permit. The Director's decision to revoke a Permit shall be appealable pursuant to the process applicable to issuance of the Permit, as provided in subdivisions (f), (g), and (h) of this section. (n) Expiration Except as otherwise provided in the permit or in a lease or license agreement with the City of Palo Alto, WCF permits shall be valid for a period of ten years from the date of approval. An applicant may seek extensions of an approved WCF permit in increments of no more than ten years and no sooner than twelve months prior to the expiration of the permit. The Director shall approve an extension request upon finding that that applicant has complied with all conditions of approval for the WCF permit and will comply with all other requirements applicable to WCFs at the time the extension is granted. Prior to issuing a decision on an extension request, the Director may seek additional studies and information to be prepared at the applicants expense. SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. The Council finds that this ordinance is exempt from the provisions of the Guidelines, because it does not authorize the construction of Wireless Communication Facilities in any locations where such facilities are not already permitted; therefore it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. The ordinance is further exempt under CEQA Guidelines sections 15301, 15302, 15303 and 15305 because it simply provides a comprehensive permitting scheme governing minor alterations to existing facilities or small structures. / / / / / / / / DocuSign Envelope ID: 6129ABCB-7FF8-40C2-A758-E9383CA96B96 15 20190403 ay 0160010 / / SECTION 5. This ordinance shall be effective on the thirtyfirst day after the date of its adoption. INTRODUCED: April 15, 2019 PASSED: May 13, 2019 AYES: CORMACK, DUBOIS, FILSETH, FINE, KNISS, KOU, TANAKA NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: Deputy City Attorney City Manager Director of Planning & Community Environment DocuSign Envelope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esolution No. 9873 Resolution of the Council of the City of Palo Alto Amending Objective Aesthetic, Noise, and Related Standards for Wireless Communication Facilities in the Public Rights of Way The Council of the City of Palo Alto RESOLVES as follows: SECTION 1. Findings and Declarations. a. On April 15, 2019, the City Council adopted Resolution 9825, establishing objective aesthetic, noise, and related standards for Wireless Communication Facilities (WCFs) on Streetlight and Wood Utility Poles in the Public Rights-of-Way. b. On June 17, 2019, the City Council adopted Resolution 9847, amending the standards to delete inadvertently added language, clarify existing standards, and adopt an interim setback from public schools. c. On August 12, 2019, the City Council adopted Resolution 9855, amending the standards to address a conflict with other City standards and to clarify the allowable height for WCFs on Streetlights and Wood Utility Poles. d. The City Council wishes to consolidate the existing objective standards previously described in Resolution 9855 for clarity and update the objective standards in order to address Council specified location, design, and other preferences in the City for WCF on Streetlight Poles and Wood Utility Poles. SECTION 2. Objective Standards for WCFs on Streetlight Poles and Wood Utility Poles in the Public Rights-of-Way Amended. The City Council hereby adopts the objective standards in Exhibit 1, attached to and incorporated into this resolution, for Wireless Communication Facilities in the Public Rights of Way on Streetlight Poles and Wood Utility Poles. The City Council hereby adopts Exhibit 2 that illustrates the Residential Zone of Exclusion and Exhibit 3 that illustrates the City of Palo Alto roadway network and locations of special setbacks relative to generalized zoning designations for the sole purpose of supplementing the objective standards in Exhibit 1. SECTION 3. If any section, subsection, clause or phrase of this resolution or the attached standards is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the resolution and exhibits. The Council hereby declares that it should have DocuSign Envelope ID: ECCACC0E-18AC-4D5E-9AEE-0C930810BD0A 2 adopted the resolution and exhibits, and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. Environmental Review. The Council finds that this resolution is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it does not authorize the construction of Wireless Communication Facilities in any locations where such facilities are not already permitted; therefore it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. The resolution is further exempt under CEQA Guidelines sections 15301, 15302, 15303 and 15305 because it represents part of a comprehensive regulatory scheme governing minor alterations to existing facilities or small structures. INTRODUCED AND PASSED: December 16, 2019 AYES: CORMACK, DUBOIS, FILSETH, KNISS, KOU, TANAKA NOES: FINE ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: Deputy City Attorney City Manager Director of Planning and Development Services DocuSign Envelope ID: ECCACC0E-18AC-4D5E-9AEE-0C930810BD0A 3 Exhibit 1 Objective Standards for Wireless Communication Facilities in the Public Rights of Way on Streetlight Poles and Wood Utility Poles A Wireless Communication Facility (WCF) proposed for the public right of way must comply with the applicable provisions of the City’s Municipal Code and all of the following objective standards. In each instance where a proposed facility is unable to comply with the City’s objective standards, a WCF Exception may be requested and evaluated in accordance with this resolution and PAMC Section 18.42.110(k).1The following standards apply to both streetlight poles and wood utility poles, unless otherwise noted. WCF SITING STANDARDS Permitted Zoning Districts WCF placement is permitted in non-residential zoning districts. Public School Boundary A WCF shall not be placed within 600 feet of a parcel containing a public school. No WCF Exception shall be granted allowing a WCF to be placed closer than 300 feet to a parcel containing a public school. Residential Zone of Exclusion (this standard applies to WCF Exception requests to locate in residential districts) No WCF shall be placed within the public right of way in the area between the street centerline and the central fifty percent (50%) of the immediately adjacent parcel’s front lot line. The central fifty percent standard shall be based on the parcel’s lot width2. For corner lots, the central fifty percent standard along the street lot line3 shall be based on the parcel’s lot depth4. Exhibit 2 illustrates this requirement. Residential Roadways (this standard applies to WCF Exception requests to locate in residential districts) Any request for a WCF Exception involving placement of a WCF within a residential zoning district shall prioritize WCF placement on the following roadway types (See Exhibit 3): Expressways Arterials Residential Arterials Roadways identified with a Special Setback (including collector and local streets). 1 The City may hire an independent consultant to evaluate WCF Exceptions at applicant’s expense. 2 Palo Alto Municipal Code Section 18.04.030(a)(93) 3 Palo Alto Municipal Code Section 18.04.030(a)(91)(E) 4 Palo Alto Municipal Code Section 18.04.030(a)(87) DocuSign Envelope ID: ECCACC0E-18AC-4D5E-9AEE-0C930810BD0A 4 In each instance above, the priority shall be for placement of a WCF most distant from residential property. An additional WCF Exception request must be made to place a WCF on a collector or a local roadway that does not have an identified special setback. Building or Structure Setback A WCF shall not be placed closer than 20 feet from any building used for occupancy in any zoning district. Distance Between WCFs A WCF shall not be placed less than 600 feet away from another WCF. This requirement does not preclude WCFs collocating on the same structure where otherwise allowed. Intersection Corners5 A WCF shall not be placed less than 20 feet away from any roadway intersection. An intersection is measured from the start of the curb radius. Scenic Routes6 A WCF shall not be placed along an identified scenic route. Historic Districts, Sites, and Structures A WCF shall not be placed within a listed historic district, nor immediately adjacent to a parcel with an historic structure, nor immediately adjacent to an historic site, as those terms are defined by PAMC Section 16.49.020. A WCF shall not be placed in a potential historic district, or immediately adjacent to a potential historic structure or site, where the application for historic designation was filed with the City prior to the filing of a WCF application, until a final decision has been made regarding that pending historic designation. WCF DESIGN STANDARDS Underground Design (Preferred Option) Radio equipment shall be placed in an underground vault. The associated antenna(s) shall be placed in a shroud at the top of a nearby pole. Underground vaults shall be the minimum volume necessary to house WCF equipment and include information detailing why the proposed dimensions are required. Maximum vault size shall not exceed 5 feet 8-inches x 8 feet 2-inches x 5 feet 7-inches or 260 cubic feet, excluding space required for ventilation or sump pump equipment. 5 Gateway intersections are identified on Map L-4 in the Comprehensive Plan. 6 Scenic routes are identified in Policy L-9.1 in the Comprehensive Plan. DocuSign Envelope ID: ECCACC0E-18AC-4D5E-9AEE-0C930810BD0A 5 Top-Mounted Design (Secondary Option) Radio equipment and the associated antenna(s) shall be enclosed within a shroud at the top of the pole. Minimal Sunshield Design Use of this design requires a WCF Exception Radio equipment shall be enclosed within one or two sunshields not exceeding 8 inches wide nor 0.75 cubic feet in volume each, mounted directly to the side of the pole. The associated antenna(s) shall be placed in a shroud at the top of the pole. Sunshields shall be attached at least 12 feet above ground level and, when located on wood utility poles, shall not interfere with the identified communication space. Existing Signage Design Use of this design requires a WCF Exception Radio equipment shall be attached to a pole behind existing signage under the following conditions: i) Radio equipment shall be placed within a shroud that does not exceed the dimensions of the sign in height and width, nor 4 inches in depth, including any required mounting bracket. ii) In no event shall WCF equipment obscure or interfere with the visibility or functioning of the signage. The associated antenna(s) shall be placed in a shroud at the top of the pole. WCF Antenna and Shroud Dimensions (Diameter / Height) Antennas shall have the smallest size possible to achieve the coverage objective. The diameter of the antenna and shroud shall not exceed 15 inches at their widest. For Streetlight Poles: The maximum WCF height shall not exceed 3 feet (or 5.5 feet for top-mounted designs) from the top of the streetlight pole that meets the City standards for the proposed location. The associated “antenna skirt” shall taper to meet the pole above the mast arm. For Wood Utility Poles: In no circumstance shall the total height of a pole and all WCF equipment exceed 55 feet. For wood utility poles carrying power lines, replacement poles shall be the minimum height necessary to provide GO 95 mandated clearance between WC equipment and power lines. For wood utility poles without power lines, any WCF equipment shall not increase the height of the pole by 5.5 feet when compared with the height of the existing pole. DocuSign Envelope ID: ECCACC0E-18AC-4D5E-9AEE-0C930810BD0A 6 The associated “antenna skirt” shall taper to meet the top of the pole if wider than the pole. WCF Design Quality Antennas and/or equipment at the top of the pole shall be covered by a single integrated shroud and “antenna skirt” designed without gaps between materials or sky visible between component surfaces and between the shroud or skirt and the top of the pole. All components external to the pole shall have an integral color or shall be painted to match the color and/or materials of the pole. Equipment shall be oriented to face in either of the directions of travel in the right of way and shall not face or extend toward private property or the curb line. WCF Equipment Adjustment For Streetlight Poles: Equipment that cannot propagate an adequate signal within the shrouding required by the standard designs shall be attached to a streetlight pole at a height of 2 feet below the light mast or higher. Each instance of such equipment shall not exceed 0.85 cubic feet, nor shall the total volume of such equipment and any shrouding exceed 2.6 cubic feet per streetlight pole. For Wood Utility Poles: Equipment that cannot propagate an adequate signal within the shrouding required by the standard designs shall be attached to the top of the pole or on a cross arm or brace protruding from the pole the minimum extent necessary to comply with safety standards, including GO 95. Such cross arm shall be placed as high on the pole as technically feasible. Each instance of such equipment shall not exceed 0.85 cubic feet nor shall the total volume of such equipment exceed 2.6 cubic feet per wood utility pole. Curb Clearances Any WCF attachments placed below 16 feet above ground level shall not be placed closer than 18 inches to the curb, nor shall they extend over the sidewalk (Caltrans Highway Design Manual Section 309). All WCF equipment shall maintain at least 3 feet from any curb cut. WCF Wires and Cabling For Streetlight Poles: All wires and cabling shall be routed entirely underground and within the pole and any attached shroud. For Wood Utility Poles: All wires and cabling to equipment shall be within the shroud or shall be within conduit. All conduit shall be mounted flush to the pole. DocuSign Envelope ID: ECCACC0E-18AC-4D5E-9AEE-0C930810BD0A 7 Safety Signs Safety signs shall be the smallest size possible to accomplish its purpose. Power Disconnects For Streetlight Poles: Power disconnects shall be labeled and placed in a vault near the base of the pole. For Wood Utility Poles: Power disconnects shall be labeled and placed on the wood pole or in a vault near the base of the pole. Ground Mounted Equipment Except as provided in these standards, no equipment cabinets may be placed at grade. Existing Pole Locations A WCF shall utilize an existing streetlight pole or wood utility pole location. Any new pole locations are prohibited unless approved through a City Public Works/Utilities pole placement application. WCF PERFORMANCE STANDARDS Pole Replacement For Streetlight Poles: An existing streetlight pole proposed for a WCF installation shall be replaced with a new pole.7 For Wood Utility Poles: An existing wood utility pole proposed for a WCF installation shall be replaced with a new pole.8 Landscaping Replacement Any existing landscaping removed or damaged by installation shall be replaced in kind. Landscape Screening A WCF shall be placed where existing street tree foliage or new street tree or amenity tree foliage within 35 feet of the WCF provides interruption of direct views of the WCF. 7 Replacement streetlight poles must meet the currently applicable City standards for the pole, including foundation and bolt designs, conduit separation, aluminum material, color, width, height, light mast characteristics (examples: orientation, design, height, color temperature and photometrics), and the presence/absence of decorative features. Replacement poles will conform to Public Works Department (PWD) style guidelines and Utilities-Electrical (CPAU) standards where the City has adopted standards and will match the pole being replaced where no standards exist. Standard specifications for streetlight poles in the City can be obtained from the Utilities-Electrical (CPAU) and Public Works (PWD) Departments. 8 Replacement wood utility poles must meet the currently applicable City standards for the pole, including width, height, color, material, structural capacity, and GO 95 compliance. Replacement poles shall be no greater in diameter or other cross-sectional dimension than is necessary for the proper functioning of the pole with all attachments. Existing pole functionality shall be maintained, such as in regard to electrical lines, climbing space, light masts (examples: orientation, design, height, color temperature and photometrics), and provision of communication space, unless existing functionality, such as transformers, can be relocated with the approval of the Utilities-Electrical Department (CPAU). Standard specifications for pole replacement in the City can be obtained from CPAU. For wood utility poles carrying power lines, replacement poles shall be the minimum height necessary to provide GO-95 mandated clearance between WCF equipment and power lines. DocuSign Envelope ID: ECCACC0E-18AC-4D5E-9AEE-0C930810BD0A 8 Noise9 Noise from a WCF shall comply with PAMC Chapter 9.10 and shall be consistent with noise-related Comprehensive Plan goals and policies. City Marketing Banners WCF installations shall not require any changes in the City’s existing banner marketing program. WCF EXCEPTIONS A WCF applicant may file an application(s) containing a request for one or more WCF Exceptions to the objective standards set forth in this resolution or any other provision of PAMC Section 18.42.110. The request for a WCF Exception(s) does not exempt a WCF from complying with other objective wireless administrative standards adopted by City Council resolution or any other provision of PAMC Section 18.42.110. Each WCF Exception request must be made at the time an application is submitted and must include both the specific provision(s) from which the exception is sought and the basis of the request, including all supporting evidence on which the applicant relies. The applicant has the burden of proving that federal law, state law, or both, compel the decision-making authority to grant the requested exception(s). The WCF Exception must satisfy the requirements of PAMC Section 18.42.110(k) and demonstrate why the standard is infeasible. Failure to identify all required WCF Exceptions upon application submittal may result in application denial. No WCF Exception may be granted that allows a WCF to be placed: 1) within 300 feet of a parcel containing a public school, 2) within 20 feet of a habitable residential building in a residential zoning district, 3) on wood utility poles within the Residential Zone of Exclusion described in this resolution, or 4) in an alley within a residential zoning district. 9 In residential areas with an average 24-hour noise level (Ldn) at or below 60 decibels (dB), noise generated by WCF equipment shall not cause the Ldn to exceed 60dB or to increase by 5.0 dB or more, even if the resulting Ldn would remain below 60 dB. In residential areas with a Ldn above 60 dB, noise generated by WCF equipment shall not cause the average to increase by 3.0 dB or more. DocuSign Envelope ID: ECCACC0E-18AC-4D5E-9AEE-0C930810BD0A 144.2' ' 100.1' 70.0' 144.2' 60.0' 100.1' 30.0' 100.1' 60.0'160.0' 139.1' 160.0' 7' ' '64.9' 100.0' 100.0' 64.9' 100.0' This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend 0'53' Ex h i b i t 2 WC F RZO E D I A G R A M CITY O F PALO A L TO IN C O R P O R ATE D C ALIFOR N IA P a l o A l t oT h e C i t y o f A P RIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto rrivera, 2019-11-25 17:25:35 (\\cc-maps\Encompass\Admin\Personal\rrivera.mdb) ROAD CENTERLINE RZOE - central 50% of parcel's lot width 50% of 139.1 lot width = 69.55 ft RZOE - central 50%of parcel's lot width RZOE - central 50%of parcel's lot width RZOE - central 50%of parcel's lot depth 35 f t 50% of 70 ft lot width = 35 ft ROAD CENTERLINE CURB LIP PARCEL/PROPERTY LINE 30 f t 30.0' 30 f t 30 f t RZO E - c e n t r a l 50 % o f pa r c e l ' s l o t wid t h RZO E - c e n t r a l 50 % o f pa r c e l ' s l o t wi d t h RZO E - c e n t r a l 50 % o f pa r c e l ' s l o t wi d t h RO A D CE N T E R L I N E RZO E - c e n t r a l 50 % o f pa r c e l ' s l o t wi d t h Residential Zone of Exclusion (RZOE) (this standard applies to WCF Exception requests to locate in residential districts) No WCF shall be placed within the public right of way in the area between the street centerline and the central fifty percent (50%) of the immediately adjacent parcel’s front lot line. The central fifty percent standard shall be based on the parcel’s lot width. For corner lots, the central fifty percent standard along the street lot line shall be based on the parcel’s lot depth. Fr o n t S e t b a c k L i n e 139.1'100.1' 60 . 0 ' 60 . 0 ' 60 . 0 ' 70.0' 64.9'64.9' 30 . 2 4 ft 32.44 ft 50.05 ft32.45 ft 30 . 2 4 ft 35 . 0 7 ft 69.38 ft 30 . 2 4 ft 50.39 ft32.44 ft 32.45 ft 69.55 ft DocuSign Envelope ID: ECCACC0E-18AC-4D5E-9AEE-0C930810BD0A 24 24 2424 2424 24 24 2424 24 24 24 24 24 24 24 2424 24 24 24 24 24 2424 24 2424 24 24 15 24 24 1010101010 24 20 10 151515 15 15 10 10 10 1524 15 1515 15 15 24 24 24 24 20 242 4 50 30 30 50 50 24 24 25 25 25 25 25 25 25 25 50 24 24 24 50 24 50 50 50 50 30 50 50 50 25 25 25 25 25 25 25 25 25 25 24 24 50 50 5050 50 50 50 50 50 242424 24 24 24 24 25 25 25 25 25 24 24 24 2424 30 25 50 24 24 24 24 24 77 77 6 6 6 7 7 7 7 77 77 77 77 77 24 25 6 24 24 2424 2424 24 2424 24 24 24 24 24 2424 24 24 24 24 24 24 24 24 24 2424 3535 35 10 10 24 10 53 204 418 20103510 35 24 24 24 24 24 24 24 24 24 24 24 24 24 24 2424 24 24 24 30 7 7 7 17 24 30 24 24 24 30 177 7 17 7 17 30 242424 24 24 24 24 24 30 24 24 24 24 24 24 40 40 24 24 24 24 24 24 40 40 40 24 24 2424 24 24 4040 40 40 4 0 40 4040 4040 40 40 2424 24 2424 24 2424 2424242424 24 24 24 24 24 6 0 6 0 60 30 30 40 30 24 24 24 24 24 24 30 6060 6060 5050 40 40 24 24 24 24 24 242424 24 24 24 30 24 2424 24 2 4 24 24 24 30 24 24 24 30 24 24 24 24 24 24 24 2424 24 24 24 24 24 24 24 24 24 2424 24 24 24 24 24 2430 30 24 24 168 24 16 8 16 2 4 24 24 24 24 24 24 24 15 30 24 20 25 24 24 24 24 2424 24 24 24 24 24 24 24 30 24 24 20 20 24 25 25 25 25 2525 252020 25 25 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 2424 24 24 24 24 24 24 24 24 24 24 24 24 2424 24 24 24 24 24 24 24 24 2424 2424 24 24 24 2424 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 5050 5050 24 24 Special ConditionsSpe cial C onditi o ns Sp ecia l Co ndi t io ns ACK_FOR_MIXED d e las Pulg a s n d H i l l R o a d J u n i p e r o S e r r a B o u lev a r d P a ge M i l l Road A r a s t r a d e r o R o a d E l C a m i n o R e a l S a n Ant on i o A v e n u e C h a r l e s t o n R o a d O r e g o n E x p r e s s w a y M i d d l e f i e l d R o a d University Av enue e e w a y 1 0 1 A l m a S t r e e t El Camino Real A l p i n e R o a d F o o t h i l l Ex p r e s s w a y H i g h H i l l v i e w E ast B ayshor e W est B aysho re Fabian Central Expressway Sand Hill R oad E m b a r c a d e r o R o a d Fa b i a n W a y Newell Rd California St Latham St Cl Pu Middle Ave W elch Coyote H i l l Rd Hansen Way Matadero Ave Lo m a V erde A ve C olorado Ave Park Blvd Birch N. California Ave Amaranta El Ca m in o W a y Lytton Ave Hamilton Ave Homer Ave Channing Ave Channing Ave Guinda Stanford Av e Waverley St. Churchill Ave tPeer C ou t ts S e r r a S t Arboretum Galvez P a r k B lvd Amphi thea t r e P k w y Charleston RdAl ma St Los A ltos A ve Hil lvi ew Ave Old Page Mi ll R d o l d e n O va ntesR d This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend Residential Zone Districts Non- Residential Zone Districts Public Facilities/Open Space Zone Districts Special Setback Frontages Local Collector Residential Arterial Arterial Expressway City Jurisdictional Limits 0'2670' Ex h i b i t 3 Ro a d N e t w o r k a n d S p e c i a l S e t b a c k s wi t h R e s i d e n t i a l , C o m m e r c i a l , an d Pu b l i c F a c i l i t i e s Z o n i n g D i s t r i c t s v. 2 0 1 9 1 1 2 5 CITY O F PALO A L TO IN C O R P O R ATE D C ALIFOR N IA P a l o A l t oT h e C i t y o f A P RIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto rrivera, 2019-11-25 13:00:40 (\\cc-maps\Encompass\Admin\Personal\rrivera.mdb) DocuSign Envelope ID: ECCACC0E-18AC-4D5E-9AEE-0C930810BD0A Certificate Of Completion Envelope Id: ECCACC0E18AC4D5E9AEE0C930810BD0A Status: Completed Subject: Please DocuSign: RESO 9873 WCF Resolution with Exhibit 1.docx, RESO 9872 Exhibit 2.pdf, RESO 98... Source Envelope: Document Pages: 10 Signatures: 5 Envelope Originator: Certificate Pages: 2 Initials: 0 Kim Lunt AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 kimberly.lunt@cityofpaloalto.org IP Address: 199.33.32.254 Record Tracking Status: Original 1/7/2020 1:32:22 PM Holder: Kim Lunt kimberly.lunt@cityofpaloalto.org Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: DocuSign Signer Events Signature Timestamp Aylin Bilir Aylin.Bilir@CityofPaloAlto.org Deputy City Attorney Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 1/7/2020 1:36:35 PM Viewed: 1/7/2020 1:40:55 PM Signed: 1/7/2020 4:08:48 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jonathan Lait Jonathan.Lait@CityofPaloAlto.org Interim Director Planning and Community Environment City of Palo Alto Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 199.33.32.254 Sent: 1/7/2020 4:08:51 PM Resent: 1/13/2020 8:54:57 AM Resent: 1/15/2020 8:58:56 AM Resent: 1/16/2020 11:39:30 AM Viewed: 1/16/2020 12:31:49 PM Signed: 1/16/2020 12:32:05 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Ed Shikada ed.shikada@cityofpaloalto.org Ed Shikada, City Manager City of Palo Alto Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 1/16/2020 12:32:09 PM Viewed: 1/16/2020 5:51:30 PM Signed: 1/16/2020 5:51:37 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Eric Filseth eric.filseth@cityofpaloalto.org Mayor Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 108.169.4.229 Sent: 1/16/2020 5:51:41 PM Viewed: 1/16/2020 11:04:09 PM Signed: 1/16/2020 11:04:20 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Signature Timestamp Beth Minor Beth.Minor@CityofPaloAlto.org City Clerk City of Palo Alto Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.33.32.254 Sent: 1/16/2020 11:04:23 PM Viewed: 1/17/2020 7:52:37 AM Signed: 1/17/2020 7:52:54 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/16/2020 11:04:23 PM Certified Delivered Security Checked 1/17/2020 7:52:37 AM Signing Complete Security Checked 1/17/2020 7:52:54 AM Completed Security Checked 1/17/2020 7:52:54 AM Payment Events Status Timestamps TIER 2 WCF PROPOSED FOR THE PUBLIC RIGHT-OF-WAY APPLICATION SUBMITTAL REQUIREMENTS CHECKLIST April 2019 Page 1 of 7 TIER 2 WIRELESS COMMUNICATIONS FACILITIIES PROPOSED FOR THE PUBLIC RIGHT-OF-WAY APPLICATION SUBMITTAL REQUIREMENTS CHECKLIST In-person appointments are required to submit all applications. Appointments can be scheduled by calling the Planning Division at (650) 329-2442 or scheduled in-person at the City‘s Development Center, located at 285 Hamilton Avenue. The following information is required for the review of Tier 2 Wireless Communications Facilities (WCF) as defined in Palo Alto Municipal Code 18.42.110 and proposed for location in the public right-of-way. Instructions: Complete and submit all items listed in the checklist below that are applicable to the application. The information identified below must be provided in order to accept the application as complete for review. If an item does not apply, write “N/A” (not applicable). The Planning Department is available to answer applicant questions in advance of application submittal and can be contacted at 650- 329-2442. Project Location(s)/Address(es): Project Description (include Applicant name and Carrier name): Application Basic Information (Please circle the applicable response): Y, N, or N/A Materials contain more than one wireless communication facility and the applications are batched. Y, N, or N/A Materials show one or more wireless communication facility designs that meet all of the City’s rules, regulations, and Objective Standards (Refer to City Council Action on December 16, 2019). Y, N, or N/A Materials request one or more WCF exception requests to the City’s rules, regulations, or Objective Standards. Y, N, or N/A Materials show one or more wireless communication facilities that qualify as a “small wireless facility,” as defined by any valid regulations adopted by the FCC. Y, N, or N/A Materials show one or more wireless communication facilities that do not qualify as a “small wireless facility,” as defined by any valid regulations adopted by the FCC. Y, N, or N/A Materials show one or more wireless communication facilities that are subject to the applicant’s Master License Agreement. Y, N, or N/A Materials show one or more wireless communication facilities that are not subject to a Master License Agreement. Application Submittal Requirements: Additional copies of application materials may be required if the application is referred after intake for review by the Architectural Review Board, City Council, Responsible Agency, or other reviewing body. Application Forms. Per PAMC Section 18.42.110(d) and PAMC Section 18.42.110(e), all required application forms and required application materials necessary to initiate and process all entitlement and all permit reviews and decisions shall be submitted so that they can be processed concurrently. Application forms include the Planning Application with original wet signatures of the applicant and property owner(s). The Planning Application Number will be assigned at application intake. Copies of completed additional application forms are also required, as applicable, including but not limited to: Building Permit Application, Excavating and Grading Permit Application, Electrical or Other Utilities Permit Application, Street Work Permit Application, TIER 2 WCF PROPOSED FOR THE PUBLIC RIGHT-OF-WAY APPLICATION SUBMITTAL REQUIREMENTS CHECKLIST December 2019 Page 2 of 7 Insurance Certificate, and/or an Encroachment Permit Application. A Master License Agreement Exhibit (commonly referred to as Exhibit G) and a Utility Map Request will have likely been submitted to the City’s Utilities Department as part of the applicant team gathering information necessary to investigate siting and prepare project plans and do not constitute entitlement or permit filing. List the numbers and dates submitted for each applicable application and permit: • Planning Application Number & Date Submitted: ____________________________________ • Building Permit Application Number & Date Submitted: ______________________________ • Excavation and Grading Permit Application Number & Date Submitted: __________________ • Street Work Permit Application Number & Date Submitted: ___________________________ • Encroachment Permit Application Number & Date Submitted: _________________________ • Insurance Certificate Submittal Information & Date Submitted: ________________________ • Electrical Permit Application Number & Date Submitted: _____________________________ • Other Application Number(s) & Date(s) Submitted: __________________________________ • Master License Agreement Exhibit Tracking Information & Date Submitted: ______________ • Utility Map Request Form Tracking Information & Date Submitted: _____________________ One (1) hardcopy of this TIER 2 WIRELESS COMMUNICATIONS FACILITIIES PROPOSED FOR THE PUBLIC RIGHT-OF-WAY APPLICATION SUBMITTAL REQUIREMENTS CHECKLIST completed and signed. One (1) hardcopy of the Cost Recovery Form with original wet signature of applicant. A signed cost recovery agreement may substitute for the cost recovery form. Application Fees/Deposits. Application submittal fees/deposits shall be invoiced and submitted during application intake. For batched applications, an invoice shall be prepared and the fees/deposits paid for each proposed location, unless the applicant coordinates with the City to prepare a mutually agreed upon separate cost recovery agreement. Consistent with the City’s Municipal Fee Schedule, a separate deposit(s) may also be necessary to submit after application intake to cover the cost of the City’s use of consultants to conduct independent review of application material(s) and/or serve as an extension of staff to conduct application reviews. Application numbers for any existing and/or approved wireless communication facilities at the proposed location and/or within 1,500 feet of the proposed WCF location on either public or private property: _______________________________________________________________________ One (1) electronic copy of all application materials listed in this checklist. Three (3) hardcopies of a Radio Frequency Report, prepared by a professional engineer, that discusses and confirms the wireless communication facility planned compliance with the FCC regulations. The report shall include a list of the proposed equipment models, frequency bands, power, azimuths, minimum and maximum downtilts, distances to ground and adjacent single and multiple-story buildings, clarification if there are any other nearby wireless facilities considered as part of the analysis of cumulative conditions, a description of the standards, equations, and other methodology utilized, color maps and/or statements of distances and zones for public and occupational exclusion and/or exposure limits, and required signage and any other measures necessary for the facility to operate in compliance with FCC standards. The City may elect to have an outside consultant to perform a peer review of this report at the applicant's expense. One (1) hardcopy of the manufacturer’s specifications for proposed equipment, including power operations and noise generation information. Three (3) color hardcopies of existing and proposed coverage and capacity maps with a legend and other graphics that describe the goals for the proposed wireless communication facility. Three (3) hardcopies of the completed “A Local Government Official’s Guide to Transmitting Antenna RF Emission Safety: Rules, Procedures, and Practical Guidance - APPENDIX A Optional TIER 2 WCF PROPOSED FOR THE PUBLIC RIGHT-OF-WAY APPLICATION SUBMITTAL REQUIREMENTS CHECKLIST December 2019 Page 3 of 7 Checklist for Local Government To Determine Whether a Facility is Categorically Excluded” form. Three (3) hardcopies of the completed “HAZARDOUS MATERIALS DISCLOSURE CHECKLIST” form. Three (3) hardcopies of the completed “ENVIRONMENTAL IMPACT ACCESSMENT WORKSHEET” form. One (1) hardcopy of a list of all of the carrier’s existing or entitled antenna locations, including the street address and latitude/longitude coordinates, within the City limits. Each site listed should include the type of installation (e.g. roof-mounted, monopole, faux tree, etc.). One (1) color hardcopy of the location map from the project plans printed on 11” x 17” paper. One (1) color and materials board including samples of actual colors and materials mounted on 8” x 14” foam board to be retained by the city as part of the permanent file. Three (3) hardcopies of a Tree Protection Report (TPR) and arborist assessment. Report shall be required for any new facility or construction within the tree protection zone (TPZ) of a protected and/or designated tree, and may be required for others, including street trees as deemed necessary by the City Arborist. The report shall be consistent with the City Tree Technical Manual and shall be prepared by an ISA certified Arborist. See Overview of Regulated Trees. If required, this report shall also be incorporated into the project plans. Twelve (12) color hardcopies of a project description that includes the following information, at minimum: • the existing and proposed use at the proposed location, • the proposed wireless carrier, • the purpose and goals for the wireless facility (e.g. network design, frequency bands, new technology use), • the proposed scope of work, including work above and below ground, • the dimensions and volume of the antenna and the dimensions and volume of other additional equipment and the overall facility, • the efforts taken to minimize visual impacts of the proposed design (e.g. substantial setback from major roads, presence of trees, stealth design, slim line monopole, reducing the number of proposed facilities, increasing distances from nearby windows and other openings; placing some equipment in an underground vault, avoidance of scenic corridors or gateways, avoidance of nearby historic buildings), • map and the pole numbers for the alternative project locations considered, including in regard to network design, search ring/polygons, and specific site selection criteria, as well as a description of the reasons why these alternatives were not selected as the WCF proposed, • graphic portrayal and description of the proposed design and the alternative designs considered, • the efforts to locate at existing wireless facilities, • the basis of how the project qualifies as a Tier 2 WCF under PAMC Section 18.42.110, • identification of the underlying Master License Agreement, if any, • statement that clarifies if the application materials contain more than one wireless communication facility, • statement that clarifies that either the application materials show one or more wireless communication facilities that meet all of the City’s rules, regulations, and Objective Standards or a detailed statement detailing any and all requested WCF exceptions to any of the City’s rules, regulations, or Objective Standards (See PAMC Section 18.42.110(k) for more information on requesting exceptions. The WCF exception(s) must satisfy the requirements of PAMC Section 18.42.110(k) and demonstrate why the rule, regulation, or Objective Standard is infeasible), TIER 2 WCF PROPOSED FOR THE PUBLIC RIGHT-OF-WAY APPLICATION SUBMITTAL REQUIREMENTS CHECKLIST December 2019 Page 4 of 7 • clarification of the materials, colors, and construction methods to be used, • clarification if one or more wireless communication facilities will generate any noise, • clarification on how any future expansion, including the addition of 5G equipment if not currently proposed, would be designed in accordance with applicable laws and the City’s Objective Standards, • list of all wireless communication facilities proposed in application, including the applicant site identification number, closest adjacent APN, address of closest adjacent APN, existing zoning district, existing underground utility district number (if any), existing pole number, existing pole height, proposed pole height with facility, and proposed color of facility. Twelve (12) hardcopies of a reduced-size (minimum of 11” x 17” and maximum 18” x 24”) set of bound project plans that include a north arrow, a graphic scale, and a notation of the drawing scale as either at 1/8” or 1/4” scale. All sheets shall be oriented in the same direction. Plans shall be legible and internally consistent. Plans shall include all information necessary for permitting and construction, as they will be the same plans submitted for Electrical permits, Street Work Permits, and/or Encroachment Permits. Applicants are encouraged to provide additional information where helpful. Project data and site information listing the wireless communication facility(ties) proposed in the application, applicant site identification number(s), latitude/longitude coordinates, elevation(s), closest adjacent parcels, address(es) of closest adjacent parcels, historic status of closest adjacent parcels, roadway type at the proposed location (expressway, arterial, residential arterial, collector, or local roadway), existing zoning district(s), existing underground utility district number (if any), existing pole number(s), and a brief description of work. Vicinity map showing the location of the proposed wireless communication facility within the City of Palo Alto. Location map showing north arrow, scale, parcel lines, and the distance and location of scenic routes, residence(s), schools, and other WCF facilities within 600 feet of the proposed wireless communication facility. Stamped and signed site survey of the wireless communication facility site area and pole completed within the last 12 months serving as the basis for other plan sheets. Stamped and signed structural/loading calculations completed for the proposed wireless communication facility design. Separate and detailed existing and proposed site/landscape/utility plans of the wireless communication facility site area including the following information: • North arrow (orient all sheets in the same direction), • Scale (1/8 minimum), • Dimensioned property lines and location of the right of way, including streets, paths, curb lines, sidewalks, planting strips, driveways, curb cuts, and utility lines, • Dimensioned residential zone of exclusion area, if the WCF is proposed in a residential zoning district, • Existing and proposed above ground and underground site improvements in the right-of- way within 50 feet of the proposed wireless communication facility, including signs, light fixtures, bicycle parking, trash and recycling (including proposed containers or related equipment), enclosures, fences, backflow preventers, above-ground electrical utilities, TIER 2 WCF PROPOSED FOR THE PUBLIC RIGHT-OF-WAY APPLICATION SUBMITTAL REQUIREMENTS CHECKLIST December 2019 Page 5 of 7 boxes, transformers, meter mains, fire standpipes, vaults, underground utilities (sewer, gas, electric, water), communication facilities (fiber optic, conduit and any other facilities), and similar. (Applicants must submit a Utility Map Request form in order to receive existing underground utilities information), • Easements, encumbrances, and/or roadway special setback lines, • Proposed species and size for any new trees and the location, species, size, dripline area, and any necessary tree protection zone (TPZ) for all existing trees within 50 feet of the site area, including trees on neighboring properties that overhang the wireless communication facility site area. Dimension the distance from trees to the work area when the tree is located closer than 10’ to proposed construction, • Footprint of all buildings and structures on adjacent parcels with distances from the proposed WCF indicated, • Creeks or waterways on or adjacent to the site, • Azimuth direction(s), • Distance to closest habitable/occupied structure for each azimuth proposed or distance to closest habitable/occupied structures in each direction if an omni-directional antenna is proposed, • Pole quadrants showing proposed and existing risers, location of climbing space and/or working space and location of proposed and existing attached equipment, • Single line diagram, equipment grounding diagrams, and panel schedule, • Plan showing all proposed conduits or substructures, location of directional bores, receiving and exit pits indicated, size(s) of bore pits, boring profiles at utility crossings, location, size and extent of trenching, location and size of potholing, and volume of soil to be disturbed in cubic feet. Additional information to include in project plans: • Information necessary to determine GO 95 compliance, • Model number and manufacturer dimensioned diagrams of proposed equipment, mounting brackets, shrouding, underground vaults and associated equipment, • Manufacturer’s pole specifications, decorative features (if any) and details, • Equipment volume information summary with dimensioned front and side elevations that can be used to confirm equipment volume. Project elevations, sections, and schematic details: • Elevations showing all existing conditions, including all existing pole features and attachments and all proposed pole features and attachments. Elevations shall include all sides of the wireless communication facility, all existing and proposed signage and lighting, notation of grade elevation from where the maximum height is measured, notations of the type, colors, materials and finish for all project elements, notations of the height and dimensions for all project elements, and notations of the point of service for power, fiber, and similar, • Illustrative vertical section including foundation to maximum height in context with surrounding site features, such as curb lines, sidewalks, electrical lines, communication lines, landscaping features, trees, and underground structures (drawing should be at a minimum of ½” = 1’ scale), • Illustrative horizontal section(s) showing the attachments and clearances for equipment and conduit mounted to pole(s), • Schematic details demonstrating the quality and nature of the wireless communication facility design and code compliance of the design, including details of structural TIER 2 WCF PROPOSED FOR THE PUBLIC RIGHT-OF-WAY APPLICATION SUBMITTAL REQUIREMENTS CHECKLIST December 2019 Page 6 of 7 connections and attachments and the aesthetic details of how adjacent, dissimilar materials connect. Examples include: mounting of the equipment to poles and wires and cabling behind shrouds or internal to the pole, • Details, colors, and text of all new safety, power disconnect, and other signage and location/method of attachment. Color photographs: Photos of the existing site showing the relationship of the proposed wireless communication facility to adjacent buildings and to the neighborhood. Color visual simulation(s): Visual simulations prepared to scale comparing existing and proposed conditions and context utilizing views consistent with the existing and proposed elevations. Lighting plan (if any changes to existing lighting are proposed or required) showing photometric drawings including foot-candle numbers and catalog cut sheets of proposed exterior fixtures. Urban Forestry Division Standard Tree Protection Plan Sheet (T-1) filled out and signed by the property owner or applicant. When required, include completed Tree Protection Report(s) as Sheet T-2 and T-3. Current City Standard Specifications sheets: DWGs 401, 402, 403, 404, and 405. Standard Public Works Engineering Services Standard Sheets (Stormwater Pollution Prevention and Standard Conditions). Traffic Logistics and Control Plan. Does Applicant seek an exception from any of the City’s rules, regulations, or Objective Standards applicable to the application? Yes No (If “Yes,” provide a description of the specific exceptions sought and the manner in which the application complies with all applicable rules, regulations, and Objective Standards to the greatest extent feasible.) Does Applicant allege that strict application on a City rule, regulation, or Objective Standard or failure to approve this application will violate preemptive state or federal law? Yes No (If “Yes,” provide all documentation to support allegation.) Certification under Penalty of Perjury I declare under penalty of perjury that the foregoing is true and correct. Executed on (date) at (location), California. Name (print): Signature: Relationship to the Applicant of Record: TIER 2 WCF PROPOSED FOR THE PUBLIC RIGHT-OF-WAY APPLICATION SUBMITTAL REQUIREMENTS CHECKLIST December 2019 Page 7 of 7 Please coordinate with Planning staff regarding the following items: • One (1) hardcopy and one (1) electronic copy of a Community Meeting notice and affidavit containing proof that the applicant noticed and hosted the community meeting and a summary of comments received at the community meeting and what, if any, changes were made to the application as a result of the meeting, per PAMC Section 18.42.100(d)(7). This item may be submitted up to 15 days after initial application submittal. • One (1) electronic copy of photos showing notice board sign installation. During the intake appointment, the applicant will receive a notice board sign from the City for each proposed wireless communication facility location. The applicant shall affix a site plan, elevation, and streetscape image of the proposed wireless facility design to the notice board sign. The notice board sign shall be prominently displayed so that it can be viewed from the sidewalk or elsewhere in the public right of way and shall remain in place until any entitlement decision is effective. Photographs of the notice board sign installed at the proposed location shall be submitted to the City within three (3) days of application submittal.