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HomeMy WebLinkAboutStaff Report 188-08TO: FROM: City of Palo Alto City Manager’s Rep r HONORABLE CITY COUNCIL "/ CITY MANAGER DEPARTMENT: PUBLIC WORKS DATE:AA~RIL 7, 2008 CMR:188:08 SUBJECT:APPROVAL OF A WATER FUND PURCHASE ORDER ~rITH GENERATOR SERVICES COMPANY, INC. ~ AN AMOUNT NOT TO EXCEED $251,222 FOR TI]~ PURCHASE OF THREE PORTABLE GENERATOR SETS TO PROVIDE BACKUP POWER FOR WATER ~rELL SITES AND LIFT STATIONS~CAPITAL 1MPROVEM:ENT PROGRAM PROJECT WS-07004 RECOMMENDATION Staff recommends that Council approve and authorize the City Manager or his designee to execute a purchase order with Generator Services Company, Inc. in the amount of $25 !,222 for the purchase of three used 400-kilowatt portable generator sets. The generator sets will be used to provide emergency backup power to water well sites and li~ stations operated by the Utilities Department, Water-Gas-Wastewater Division. DISCUSSION Water Fund Capita! Improvement Program (CIP) project WS-07004 authorizes the replacement of three 25-year old portable generator sets currently in place at City wel! sites. These generators are at the end of their usefu! life and do not have sufficient capacity to power the newly- rehabilitated wel! sites, which include upgraded well pumps. Since these generators are intended to provide emergency backup power, they experience very low utilization. Because of this low utilization, the purchase of brand-new generators is not necessary. The most economical approach in this case is to purchase used generators (2004 mode! year or newer, with less than 3,000 operating hours) from the rental market. A Request for Quotation (RFQ) for three used 400-Nlowatt portable generators was sent to seven vendors on March 3, 2008. Bids were received from two qualified vendors on March 18, 2008, as listed on the attached bid summary (Attachment A). Bids ranged from a high of $336,1 !0 to a low bid of $251,222. Vendors not responding indicated that they did not submit a bid because they did not have generators available that met the City’s requirements. Staff has reviewed all bids submitted and recommends that the bid submitted by Generator Services Company be accepted and that Generator Services Company be declared the lowest responsible bidder. Staff has checked references supplied by the vendor for previous contracts and has found no significant complaints. The Certification of Nondiscrimination is Attachment B. CMR:188:08 Page 1 of 2 RESOURCE IMPACT Funds have been budgeted for this purchase order in Water Fund CIP project WS-07004. POLICY IMPLICATIONS Authorization of the contract does not represent any change to the existing policy. ENVIRONMENTAL REVIEW The generator sets being supplied are in conformance with all applicable emissions laws and regulations. Purchase of emergency generators is not a project requiring environmenta! review under California Environmental Quality Act Guidelines, Section 15061. ATTACHMENTS Attachment A: Bid Summary Attachment B: Certification of Nondiscrimination PREPARED BY: DEPARTMENT HEAD: CITY MANAGER APPROVAL: K_EITH LAHAIE Fieet Manager GLENN ROBERTS Director of Public Works EMILY HARRISON Assistant City Manager CMR:188:08 Page 2 of 2 ATTACHMENT A co00 0 W UJ W W © m __ < w oo oo oo oo ooo ooo 00 0 oo ~g ATTACHMENT B SECTION ~I Project:Used, 400kW Potable Generator Sets Certification of Nondiscrimination: As suppliers of goods and/or services to the City of Pa!o Alto in excess of $5,000, the firm, contractor or individual(s) listed below certify that: they do not and in the performance of this contract they will not discriminate in employment of any person because of race, skin color, gender, age, religion, disability, national origin, ancestry, sexual orientation, housing status, marital status, familial status, weight or height of such person; and further certify that they are in compliance with all Federal, State and local directives and executive orders regarding nondiscrimination in employment. Firm: Generator Services Co., Inc.DATE: 3/17/08 Title of Officer Signing:,, President Signature: CITY OF PALO ALTO- RFQ 125753-A RE-BID PAGE 1 OF 1