Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Staff Report 151-08
City of Palo Alto C ty Manager’s Report TO:HONOI~A_BLE CITY COUNCIL 9 FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE SERVICES DATE:FEBRUARY 19, 2008 CMR: 151:08 SUBJECT:FINANCE COMMITTEE RECOMMENDATION REGARDING MIDYEAR CHANGES TO THE 2007-08 MUNICIPAL FEE SCHEDULE, INCLUDING ADOPTION OF NEW FEES, AND INCREASING EXISTING FEES, IL~_TES OR ASSESSMENTS; ADOPTION OF: (1) BUDGET AMENDMENT ORDINANCE AMENDING THE BUDGET FOR THE FISCAL YEAR 2007-08 TO AD3UST BUDGETED REVENUES AND EXPENDITURES IN ACCORDANCE WITH THE RECOMMENDATIONS IN THE MIDYEAR REPORT; (2) RESOLUTION AMENDING THE COMPENSATION PLAN FOR MANAGEMENT AND PROFESSIONAL PERSONNEL AND COUNCIL APPOINTEES ADOPTED BY RESOLUTION NO. 8748 TO ADD TWO NEW CLASSIFICATIONS; AND (3) RESOLUTION AMENDING THE COMPENSATION PLAN FOR THE SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU) ADOPTED BY RESOLUTION NO. 8658 TO ADD ONE NEW CLASSIFICATION RECOMMENDATION The Finance Committee reconvnends that Council: 1. Adopt a Budget Amendment Ordinance, (Attachment 2) which includes: a.Proposed midyear adjustments to the 2007-08 Budget for the General Fund, Enterprise Funds, Special Revenue Funds, Internal Service Funds, and Capital Improvement Fund. b.New or amended 2007-08 Capital Improvement Program project descriptions. c.Amendments to the 2007-08 Adopted Municipal Fee Schedule. d.Amendments to the 2007-08 Table of Organization. 2. Adopt Resolution amending the 2007-08 Management!Professional (Attaclmaent 4 to CMR 132:08); and 3.Adopt Resolution Amending SEIU Compensation Plan (AttaclFnent 4) Compensation Plan COMMITTEE REVIEW AND RECOMMENDATIONS On February 5, 2008 the Finance Committee reviewed the 2007-08 Adjusted Budget-Second Quarter Financial Results, Midyear Amendments and Capital Improvement Program Status. The CMR: 151:08 Page 1 of 2 Finance Committee’s review included questions about the Transit Occupancy Tax increase calculation and the historical levels of the Budget Stabilization Reserve. Also at the February 5, 2008 meeting, staff presented an additional position reclassification to the Finance Committee-(Attactm~ent 3). Given this change, the Budget Amendment Ordinance (BAO) was revised - (Attaclm~ent 2). Additionally, a resolution to amend the compensation plan for the Service Employees International Union is also attached - (Attaclmaent 4). The Committee voted unanimously to accept staff’s recommendation. PP~PAP~D BY: DEPARTMENT HEAD APPROVAL: CITY MANAGER APPROVAL: ni\)~n RAi~BERG/-,Budget Mana~ Director, Administrati~,~e Services EMIL~ HARRISON Assistant City Manager ATTACHMENTS Attaclvnent I:CMR 132:08 Attachment 1: Amendment Ordinance with the following exhibits; Exhibit A Fund Summaries and detail changes to the General Fund, Enterprise Funds, Special Revenue Funds, Internal Se~wice Funds, and Capital Improvement Fund. Exhibit B 2007-08 Midyear CIP Adjustments Exhibit C Amendments to the 2007-08 Adopted Municipal Fee Schedule Exhibit D Amendments to the 2007-08 Table of Organization Attaclm~ent 2:2007-08 Midyear Capita! Improvement Program Projects Status Attacbanent 3: List of Continuous Capital Projects Attachment 4: Resolution of the Council of the City of Palo Alto amending the Compensation Plan for Management and Professional Persomael and Council Appointees Adopted by Resolution No. 8748 to add two new classifications Exhibit A: 2007-08 Compensation Plan Changes for Management/Professional Persom~el Attachment 2: Revised Budget Amendment Ordinance (BAO) Attaclvnent 3: At Places Memo Artactvnent 4: Resolution of the Council of the Cib~ of Palo Alto Amending the Compensation CMR: 151:08 Page 2 of 3 Plan for the Service Employees International Union (SEIU) Exhibit A: 2007-08 Compensation Plan Changes for International Union (SEIU) Service Employees CMR: 151:08 Page 3 of 3 ATTACHMENT 1 C tv of Pa!o A to City Manager’s Report TO: ATTN: HONO!R~_BLE C!TY COUNCIL FINANCE COMMITTEE FROM:CITY MANAGER DEPARTMENT:ADMINISTRATIVE SERVICES DATE:FEBRUARY 5, 2008 CMR: 132:08 SUBJECT:2007-08 ADJUSTED BUDGET -SECOND QUARTER (Q2) FINANCIAL RESULTS, MIDYEAR AMENDMENTS AND CAPITAL IMPROVEMENT PROGRAM STATUS RECOMMENDATION Staff recommends that the Finance Committee recommend to the City Council adoption of the attached Budget Amendment Ordinance (BAO) (Attachment 1) and Resolution (Attachment 4), which includes: a.Proposed midyear adjustments to the 2007-08 Budget for the General Fund, Enterprise Funds, Special Revenue Funds, Internal Service Funds, and Capital Improvement Projects Fund (Exhibit A). b.200%08 Midyear CIP Adjustments (Exhibit B). c.Amendments to the 2007-08 Adopted Municipal Fee Schedule (Exhibit C). d.Amendments to the 2007-08 Table of Organization (Exhibit D). e.Amendments to the 2007-08 Management and Professional Compensation Plan (Attachment 4). The 2007-08 midyear Capital Improvement Program (CIP) Projects Status Report is attached as an informational item (Attachment 2). A list of continuous projects fol!ows this summary (Attachment 3). No action is required on these two items. Staff also recommends the Finance Committee review and comment on the preliminau financial condition of the City as of December 31, 2007 (Exhibit A to BAO). BACKGROUND This report sun-nnarizes the changes to the 2007-08 Adopted Budget necessary as part of the normal course of business through December 2007. Where possible, adjustments are held until this midyear report is brought to Council in an effort to consolidate changes and streamline the Budget Amendment Ordinance (BAO) process. The discussion in this report is organized by fund with a primary focus on major changes in the General Fund. Details of these changes, as well as all fund Page summaries, are included in Exhibit A. The midyear CIP Program Project Status Report (Attachment 2) provides the Finance Committee with information on the status of the City’s CIP projects as of December 31, 2007. DISCUSSION .Update t{5 First Quarter Financial Report - The adjus, ed budget numbers presented to the Finance Committee for the first quarter financial report did not include $3.4 million as a source of funds for the reappropriations and encumbrances. The midyear!second quarter financial report includes these funds as represented in Exhibit A. General Fund - MidYear Financial Report The following is a summmT of major revenue and expenditure adjustments in the General Fund as detailed in Exhibit A. At midyear, General Fund operating revenues and expenditures are at 43 and 54 percent of budget, respectively. The difference between these numbers reflects timing issues with tax revenue collections and contract encumbrances. By year-end, total General Fund expense is projected to be less than total revenues. As a consequence of revenue results at the end of 2006-07, performance in the first half of 2007-08, and the voter-approved, 2 percent increase in the Transient Occupancy tax rate; staff is recommending a number of midyear adjustments. It is important to note, however, that a slowing in sales tax receipt growth has occurred and that consumers have been retrenching on their spending. Moreover, staff is concerned that the housing and credit crisis could have an impact on future property tax receipts. Transient occupancy taxes (TOT) are being increased by $0.72 million to $7.7 million. This increase is main]y due to the 2 percent rate increase that went into effect in January 2008. It also is a consequence of continuing strong activiV in this sector. In the first five months of the fiscal year, average citywide occupancy and room rates rose by 4.6 percent and 6.7 percent, respectively. The average occupancy rate went from 74.4 percent to 77.8 percent while the average daily room rate went from $134 to $143. The table below shows the TOT statistics for occupancy and per-diem rates for the past 10 years. CMR:!32:08 Page 2 of !0 Avg. TOT Fiscal Occupancy Avg. Per Year Rate Diems %$ 2007-08"77.8 142.88 2006-07 72.4 136.69 2005-06 70.5 130.72 2004-05 61.0 119.22 2003-04 56.8 117.03 2002-03 54.2 122.19 2001-02 58.0 136.02 2000-01 73.2 155.71 1999-00 79.2 135.62 1998-99 -73.7 120.96 First five months of year Proper~y taxes are being increased by $0.70 million to $22.7 million. The local commercial real estate market has been a strong factor in rising property taxes while the residential market has continued to demonstrate resiliency in the face of a weakening California and national market. Secured property rolls rose by 7.2 percent in 2007-0S. Documentao" transfer taxes (DTT) are a highly volatile revenue source that fluctuates with tt~e volume and mix (commercial and residential) from year to year. Since the City has had early and significant property transactions in the first half of the year, this revenue caegory is being increased by $0.3! million to S5.4 million. Sales tax revenues for 2007-08 are being increased by $0.36 million to $22.4 million at midyear. This adjustment is a result of the method used by the State to make its "tripIe- flip" payments and the solid performance of one vendor within the City. Given the anemic growth in the first quarter of this fiscal year 1.5 percent above the prior year’s first quarter rate and the emerging restraint of consumers on spending, this adjustment does not incorporate much growth over the next 6 months. Economic segmen, s showing particular strength were business-to-business (e.g., electronic equipment), and department and drug stores. Those showing weal,mess included new furniture/appliance outlets and new auto sales. Interest income has been stronger than expected and a positive $0.28 million adjustment is recommended. The City’s investment portfolio yield has risen as a consequence of higher rates and the increased duration of investments. Utility user tax revenue is being adjusted by $0.39 million. This is a consequence of a surge in revenues from one of the major service providers. O~her revenue projections are being increased by $0.4 miltion due primarily to various donations and grants received. For example, the Police Depm-tment received reimb~sements ..............Paae 3 of lO for public safety training and a DUI enforcement program; and the Community Services Department received grants for a number of programs or projects. Additionally, the Planning and Community ]Environment Department is moving a $0.1 million deposit from Stanford for residential parking permits into revenue, with offsetting expenditures. Expense Hi.ahli~hts for 2007-08 Mid-year Financial Results In many departments, expenditures are cyclical in nature; a department’s commitments in the first hail of the year may include items for the entire fiscal year. Keeping this in mind, departments are within their expected expense target range. The table below summarizes the total midyear budget revenue and expenditure changes and the impact to the Budget Stabilization Reserve (BSR). Grant and Reimbursement Revenues Grant Expenditure General Fund Revenue - Increase General Fund Expenditure Increases Salary & Benefit-Related Allocations from ISF/Enterprise Funds Other Expenditures $ $ s $ $ 289 (289) 3,403 (505) (38) (600) MidYear change to BSR -Increase $2,260 General Fund department expenditures are being increased by $1.4 million of which approximately $0.3 million is grant-funded spending. The Cormnuni~’ Ser~.’ices Department received $0.1 million in grants from the Arts Council Silicon Valley, Ar[ Center Foundation, and from other agencies. The Police Department received $0.2 million in grants and reimbursements from county and federal agencies. Other expenditure increases included, $0.5 million for prior Council-approved negotiated salary increases for the Palo Alto Police Officers Association (PAPOA) and $0.6 million for other operating expenditures which include the City Manager’s recruitment cost and the custodial sen’ices contract. General Fund Overtime Analysis: The following chart shows total overtime expenditures reaching 89 percent of the adjusted budget. Although most of the General Fund departments are on track or below their overtime budget, the Fire and Police Departments exceed their budgets for the following reasons: The Fire Department is at 108 percent of its adopted budget for overtime. The main factors (with associated costs) contributing to overtime usage are backf!lls for disability leave, vacancies and high vacation use during summer months ($523,000), staffing of Station 8 ($200,000), staffing of Medic-1 ($206,000), in and out-of-county mutual aid Strike Team responses ($125,000), mandated training and other personnel leave ($25,000). Currently, there are 4 personne! on long-term disability leave and 1 vacant position (as of Januav 2008). However, there were 8 vacancies during this period; 5 were filled in late August and an additional 3 in mid-December and overtime was used to backfill for these new positions prior to them beginning their employment. Further, there were 2 additional personnel on disability leave during this period who both returned to work in December 2007. Beginning July 1, 2007 there were 8 vacancies and 6 personnel on disability,. The Police Department is at 89 percent of the adopted budget for overtime. The main factors contributing to overtime use are staffing shortages due to disability leave, vacancies in Patrol and the 9-!-1 Dispatch Center, and academy and field training programs ($734,000). Also overtime was incurred in the response and investigation of the fire on University Avenue ($38,000), the investigation of a sexual assault case ($44,000), and traffic control services at Stanford Football games ($106,000) which is partially offset by the university, and other city-sponsored events. Overtime usage will be partially, offset with salaW savings. With the Police and Fire Departments removed from the overtime analysis, General Fund overtime expense is at 48 percent of budget at midyear. CITY OF PALO ALTO 2007-08 MIDYEAR FINANCIAL REPORT GENERAL FUND OVERTIME (in thousands of dollars) City Attorney City Auditor City Clerk City Council City Manager Administrative Services Community Services Library Fire Human Resources Planning Police Public Works Total Overtime To{al Overtime Excluding Public Safety 3 45 185 58 997 41 ,042 4801 0 0 3 45 185 58 893 4 67 1,037 113 2,410 480 13 90 21 1,079 44 922 62 2,233 232 O% O% 6% 0% 9% 30% 49% 36% 108% 6% 66% 89% 55% 89% 48% Enterprise Funds Please refer to the detailed fund summaries in Exhibit A for more infom-mtion on Enterprise Fund midyear changes and to the CD section of this report. Electric Fund (Net reserve reduction of $8.1 million) - The Electric Fund reserve is reduced by appropriations of $8.0 mi]lion for increases in commodity, costs due to reduced hydroelectric and landfill gas generation, and to cover local capacity, purchases. CMR:132:08 Page 5 of 10 Water Fund (,Net reserve reduction of $0.4 million) - An increase of $0.3 million in water commodity purchases is due to a rate increase by the San Francisco Public Utilities Commission. Refuse Fund [~et reserve reduction of $0.5 million) - A transfer of $0.4 million to the Capital Projects Fund is made for CIP PE-08005 Municipa! Service Center (MSC) Resurfacing. Capital Improvement Program Adjustments to the City’s 2007-08 Capital Plan are noted in Exhibit A, with specific project adjustments described in Exhibit B. All of the CIP changes fall into three basic categories: projects requiring additional appropriations, projects necessitating reduction in appropriations and other miscellaneous adjustments such as transfer of f~mding within projects. Highlights of CIP changes are as follows: General Fund Street Maintenance - CIP PE-86070 - Increase revenue by $1.0 million and increase project cost bv the same amount. Adjustment is made to reflect revenue allotted from the State of California Proposition 1B allocation. Municipal Service Center (MSC) Resurfacing Project - CIP PE-08005 - To create a new project and provide funding of$1.1 million. This project will provide complete resurfacing and restriping of the vehicle lanes, parking areas and storage areas at the Municipal Service Center (MSC). Funding will be provided by: Electric Fund ($270,000); Wastewater Collection Fund ($!50,000); Water Fund ($100,000); Gas Fund ($40,000); Refuse Fund (S390,000), and by a transfer of funding from Street Maintenance CIP PE-86070 ($170,000). Animal Shelter Expansion & Renovation - CIP PE-04014 - Reduce revenue by $1.3 million and reduce project cost by the same amount. Adjustment is made to reflect the withdrawa! by the City of Sunnyvale from participating in the expansion and renovation of the City of Palo Alto animal shelter facilities. Street Maintenance - CIP PE 86070 - Transfer funding Resurfacing Project PE-08005. The transfer will provide Resurfacing Project. of $0.2 million to the MSC additional funding to MSC Homer Undercrossing Project - CIP PE-01021- Return funding balance of $0.2 million to infrastructure reserve. The project is now complete and is ready to be closed. Crime Scene Evidence Collection Vehicle - CIP PD-08000 - To create a new project and provide funding of $0.1 million. Funding will be provided by,’ the State of California COPS Fund. SWAT Van - CIP PD-07001 - Increase revenue by $0.1 million and increase project cost by the same amount. Adjustment is made to reflect revenue received from the County of Santa Clara and a private donation. CMR:132:08 Page 6 of 10 Open Space Trails and Amenities - CIP OS-00001- Increase revenue by $48,000 and increase project cost by the same amount. Adjustment is made to reflect grant received from the State of California Non-motorized Trail Grant. The grant will fund the improvement of trails at the Pearson Arastradero Preserve. Enterprise Funds San Francisquito Creek Storm Water Pump Station - CIP SD-06102 - Return funding of S0.6 ro!!lio to the General Fund Budget Stabilization Reserve (BSR). This is a partial payment of the amount loaned by the General Fund BSR to the Storm Drainage Fund in connection with the award of the construction contract (CMR 3t4:07). Sewer Systems Extension - CIP WC-80020 - Increase revenue by S0.5 million and increase project cost by the same amount. Adjustment is made to reflect increased use of laterals due to increase in housing activity. Increase in revenue is due to increase in capacity fees from larger multi-family- developments. Electric Utility GIS - CIP EL-02011 - Increase funding by $50,000 due to additional contract with GIS Data Experts to add connectivib’ data and clean up text data in the new 4DL Mapping system. (Electric Fund Distribution RSR: $50,000 reserve funding required). Disinfection FaciliD: Improvement Project - CIP WQ-06014 - Increase funding by $0.3 million to pay for the change order in the design cost of the project. Design services change order authorization was granted by Council (CMR 322:07). A state loan is being worked out to provide funding for this project. Once the loan proceeds are received, the Wastewater Treatment Fund rate stabilization reserve will reimbursed. (Wastewater Treatment Fund RSR: $0.3 million reserve funding required). Amendments to the 2007-08 Adopted Municipal Fee Schedule Staff is proposing to amend the 2007-08 Municipal Fee Schedule as shown in Exhibit C. There is one new fee for the Comprehensive Plan Maintenance which is anticipated to generate $30,000 of revenue from construction valuations for the rest of fiscal 2007-08 and $120,000 in 2008- 09. There is also a textual change to the definition of single-family residences. Table of Organization Chan~es The proposed adjustments to the Table of Organization (Exhibit D) include one position unfreeze, one add/drop, five reclassifications, and one real!ocation. City Manager: Unfreeze 1.0 FTE Public Communications Manager; freeze 1.0 FTE Manager, Communications, to align position with consolidated job responsibilities. Public Communications Manager is responsible for and oversees general City and utilities communication matters. Fire: Reclassification of 1.0 FTE Administrative Associate I to Administrative Associate II. To correct a classi*]cation error during the recent clerical study changes. Fire: Reclassification of 1.0 FTE Executive Assistant to Office of Emerfiency Services (OES) Coordinator to align position with actual .job responsibilities. Human Resources: Add 0.4 FTE HR Assistant due to additional required responsibilities. Human Resources: Reclassification of !.0 FTE Manager, Risk & Benefits to Assistant Director- Human Resources. Due to the complexity of projects and issues encountered in the Human Resources department, a position at the level of Assistant Director is needed. The position will oversee daily operations and serve as Director in the absence of the Human Resources Director Public \VorksiWaste Water Treatment Fund - Reallocate one Storekeeper from the \Vastewater Treatment Fund to Utilities. Utilities Department: Reclassification of 1.0 FTE Mgr, Supply Resources to 1.0 FTE Senior Resource Planner to align the position with department reorganization and atlow for greater flexibility in task assigrm~ent. Utilities Department: Reclassification of 1.0 FTE Mor Utility Rates to 1.0 FTE Senior Resource Planner to align the position with department reorganization and allow for greater flexibility in task assignment. Utilities Department: Addition of 1.0 FTE InstallyRepair Welding - Lead, elimination of 1.0 FTE Install/Repair - Welding. Corrects the number of positions for Install/Repairers Leads with a Welding certification. 2007-08 Midyear Capita! Improvement Program Proiects Status Report: This report provides the Finance Committee with information on the status of the Ci~"s Capital Improvement Program (CIP) projects as of December 31,2007. In the attached matrix (Attachment 2), all City departments have submitted information on their projects and commented on any issues that might cause a change in the scope or ~iming of the projects. Information in this report is intended to update Council on the status of all CIP projects that were open at the beginning of the 2007-08 fiscal year and on those projects which were added or completed during the current year. The matrix categorizes CIP projects into minor projects (projects which can be completed within a one-year period) and multi-year projects (projects which have multi-year budgets and/or complex implementation schedules with identifiable phases). The projects status portion of the matrix identifies the phase the project was in as of December 31, 2007, to give Council a perspective on how much progress was made on a project. Three distinct phases are defined, as follows: Pre-Design Design Construction Preparation of a feasibility study Development of a master plan Definition of a project scope Preparation of an Environmental Impact Report Hiring a design consultant K~1,.,omp~e~l,~n of projectues~ ~ Soliciting bids or proposals Acquisition of major equipment Ins~allation Implementation of a project Projects are listed by department for the General Fund and by fund for the Enterprise and Internal Service Funds. The. matrix also includes information on the total budget from inception for each project, the available budget as of the beginning of the fiscal year, the fiscal year expenditures through December 2007, including commitments (encumbrances), and the remaining balance in the project budget as of midyear. The comment section of the matrix clarifies the status of certain projects. At the inception of the 2007-08 Adopted CIP Budget, the General Fund labor costs associated with the projects are budgeted at a fund level and will be allocated to individual projects as par~ of the year-end close process. For midyear reporting, the actual labor costs incurred by each project as of the date of the.report are removed from total current expenditures to make expenses align with the budget amount. The matrix doe s not include "continuous" proj ects. These projects, such as water meter replacement, have no definitive beginning or end dates and receive ongoing funding to reflect the continuing replacement cycles or commitments. During the first half of 2007-08, progress was made on all of the "continuous" projects (Attachment 3). RESOURCE IMPACT Adoption of the attached ordinance will allow for adjustments to the fiscal year 2007-08 budget, along with amendments to the Table of Organization, the Municipal Fee Schedule and 8 General Fund CIP projects. With the approval of this ordinance, the projected ending balance of the General Fund Budget Stabilization Reserve is $25.7 million, an increase of $2.3 million. This results in a BSR level of 17.4 percent of budgeted expenditures. The Capital Fund Infrastructure Reserve is projected to end with a balance of $16.5 million, an increase of $1.4 million. The projected ending Rate Stabilization Reserve total for all Enterprise funds decreases by $9.4 million mainly due to additional appropriations for various capital improvement projects and commodity cost increases. POLICY IMPLICATIONS These recommendations are consistent with existing City policies. Cb’i R:132:08 ENVIRONMENTAL ASSESSMENT This is not a project for purposes of the California Environmental Quality Act (CEQA). PR2PARED B Y: DEPARTMENT HEAD APPROVAL: DAVID R_4MBERG Budget Manager LALO PE~~ Director, Administrative Services CITY MANAGER APPROVAL: EMILY Assistant City Manager ATTACHMENTS Attactzment 1: Budget Amendment Ordinance with the following exhibits: Exhibit A Fund Summaries and detail changes to the General Fund, Enterprise Funds, Special Revenue Funds, Internal Service Funds, and Capital Improvement Fund Exl~ibit B 2007-08 Midyear CIP Adjustments Exhibit C Amendments to the 2007-08 Adopted blunicipal Fee Schedule Exhibit D Amendments to the 2007-08 Table of Organization Attachment 2:2007-08 Midyear Capital Improvement Program projects Status Attact:u-nent 3: List of Continuous Capital Projects Attachment 4: Resolution of the Council of the City of Pato Alto amending the Compensation Plan ~br Management and Professional Personnel and Council Appointees Adopted by Resolution No. 8748 to add two new classifications Exhibit A: 2007-08 Compensation Plan Changes for Management/Professional Personnel CMR:!32:08 Page !0 of!0 Attachment i ORD !N:~CE NO. ORDiNanCE OF THE COD~qC!L OF THE CITY OF PALO ALTO ~/~ENDING THE BUDGET FOR THE FISCAL YEAR 2007-08 TO ADJUST BUDGETED REVENUES ~_ND EXPENDITURES IN ACCORD.<NCE WITH THE RECO}~ENDATIONS IN THE MIDYEAR REPORT The City Council of the City of Palo Alto does ordain as follows: SECTION !. The City Council of the City of Pa!o Alto finds and determines as follows: A. Pursuant to the provisions of Section 12 of Article i!! of the Charter of the City of Palo Alto, the Counci! on June !!, 2007 did adopt a budget for fiscal year 2007-08, including a Table of Organization describing the staffing for each department and a Municipal Fee Schedule; and B. After reviewing the current budgeted revenues and expenditures for fisca! year 2007-08, adjustments to the budget are recom_mended to more accurately reflect year-end projections; and C. Various staffing adjustments require an amendment to the Table of Organization including the unfreezing of !.0 Full Time Equivalent (FTE) Public Communications Manager and the freezing of 1.0 FTE Manager, Com~munications in the City Manager’s Office, the reclassification of 1.0 FTE Administrative Associate I to A6ministrative Associate iI, and the reclassification of 1.0 FTE Executive Assistant to OES Coordinator in the Fire Department, the addition of 0.4 FTE HR Assistant, and the reclassification of 1.0 FTE Manager, Risk and Benefits to Assistant Director, Human Resources in the Human Resources Department, the reclassification of 1.0 FTE Manager, Supply Resources to St. Resource Planner, the reclassification of 1.0 FTE Manager, Utility Rates to St. Resource Planner, and the addition of 1.0 FTE Install/Repair Weld-Lead and elimination of 1.0 FTE Install/Repair Weld in the Utilities Department, and the reai!ocation of 1.0 FTE Storekeeper from the Wastewater Treatment Fund to Utilities. D. The 2007-08 Adopted Municipal Fee Schedule requires amendment to add or increase certain fees and to implement other miscellaneous changes; and E. City Council authorization is needed to amend the 2007- 08 budget as hereinafter set forth. SECTION 2. The General Fund Budget Stabilization Reserve is hereby increased by the sum of Two Million Two Hundred Sixty Page 1 of 4 Thousand Three Hundred Forty-Four Dollars ($2,260,344), as described in Exhibit "A," which is incorporated herein by this reference. As a result of this change, the Budget Stabilization Reserve will increase from $23,533,000 to $25,793,000. SECTION 3. The Capital Fund infrastructure Reserve is hereby increased by the sum of One Million Four Hundred Eleven Thousand Seven Hundred and Tm, enty-~o Dollars ($1,411,722), as described in Exhibit "A." As a result of this change,the Infrastructure Reserve will increase from $15,153,000 to $16,564,722. SECTION 4. The Supply Rate Stabilization Reserve in the Electric Fund is hereby decreased by the sum of Seven Mi!lion Nine Hundred Thirty Two Thousand One Hundred Eighty-Six Dollars ($7,932,183) as described in Exhibit A. SECT!ON 5. The Distribution Rate Stabilization Reserve in the Electric Fund is hereby decreased by the sum of _q’wo Hundred Ten Thousand Three Hundred Eighty-Six Dollars ($210,386) as described in Exhibit A. SECTION 6. The Distribution Rate Stabilization Reserve in the Gas Fund is hereby decreased by the sum of Fifty Thousand Four Hundred Forty-Five Dollars ($50,445) as described in r~X~llDl t h . SECTION 7. The Rate Stabilization Reserve in the Water Fund is hereby decreased by the sum of Four Hundred Forty Six Thousand Three Hundred Eighteen Dollars ($446,318) as described in Exhibit A. SECTION 8. The Rate Stabilization Reserve in the Wastewater Collection Fund is hereby decreased by the sum of One Hundred T-~enty Six Thousand Three Hundred Eighty-Eight Dollars ($126,388) as described in Exhibit A. SECTION 9. The Rate Stabilization Reserve in the Refuse Fund is hereby decreased by the sum of Five Hundred Forty Nine Thousand Three Hundred Fifty Dollars $549,350) as described in Exhibit A. SECTION i0. The Rate Stabilization Reserve in the Storm Drainage Fund is hereby decreased by the sum of Eight Thousand One Hundred Forty Dollars ($8,140) as described in Exhibit A. SECTION !!. The Rate Stabilization Reserve in the Waste Water Treatment Fund is hereby decreased by the sum of One Hundred 9@elve Thousand Four Hundred Fifty-Six Dollars $112,456) as described in Exhibit A. SECTION 12. Adjustments to other funds are made as sho<,~ _n Exhibit A. These changes impact Specia! Revenue, internal Service, and other Funds Reserves as indicated in Exhibit A. rage ,~ of 4 SECTION 13. Adjustments to decrease or increase amounts al!ocated to various Capital Improvement Projects are made as sho~ in Exhibit B. These changes impact the Genera! Fund Budget Stabilization Reserve and the Infrastructure Reserve and are reflected in the adjustments as sho,~v~ in Exhibit A. SECTION ~s Ca~ita] TmDro,7~mmmt Program {OTP] DR-G8005 ~{SC Resurfacing Project is hereby created as sho~ in Exhibit B and the sum of %a~o Hundred Seventy Thousand ($270,000) from the Electric Fund, One Hundred Fifty Thousand ($150,000)from the Wastewater Collection Fund, One Hundred Thousand ($i00,000) from the Water Fund, Forty Thousand ($40,000) from the Gas Fund, Three Hundred Ninety Thous~ne ($390,000) from the Refuse Fund and One Hundred Seventy Thousand ($170,000) from C!P PE-86070 is hereby transferred to the Capita! improvement Fund and appropriated to CiP Number PE-08005. SECTION 15. Capital improvement Program (CiP) PD-08000 Crime Scene Evidence Collection Vehicle, is hereby created as sho<~ in Exhibit B and the sum of one Hundred Thousand Dollars ($!00,000) is hereby transferred from the COPS Special Revenue Fund-Park Fund to the Capital improvement Fund and appropriated to CIP Number PD-08000. SECTION 16. Funds in the amount of Six Hundred Thousand Dollars ($600,000) are hereby transferred from the Storm Drain Fund to the Genera! Fund for partial pap~ent of the amount loaned by the General Fund BSR for C!P Number SD-06102 San Francisco Creek Storm Water Pump Station. SECTION 17 Phe Munic~ma~ Fee Schedule is hereby amended to reflect the changes sho~ in Exhibit C, which is attached hereto and incorporated herein by reference. SECTION 18. The Table of Organization is hereby amended to reflect the changes shov~ in Exhibit D, which is attached hereto and incorporated herein by reference. These changes impact Reserves and are accounted for in the changes sho~,~ in Exhibit A. SECTION 19. As specified in Section 2.28.080 of the Pa!o Alto Municipal Code, a two-thirds vote of the City Counci! is required to adopt this ordinance. SECTION 20. The Council of the City of Palo Alto hereby finds that this midyear adjustment is not a project under the California Environmental Quality Act and, therefore, no environmenta! impact assessment is necessary. Capital improvement projects described in this ordinance will be assessed individually as appropriate. Page 3 of 4 SECTION 21. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this ordinance shal! become effective upon adoption; provided that all new or increased Planning Department fees, more specifically described in Exhibit "C," shall become effective sixty (60) days from the date of adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FOHI: Mayor APPROVED: Asst. City Attorney City Manager Director of Admin. Services Page 4 of 4 CITY OF PALO ALTO 2007-08 MIDYEAR FINANCIAL REPORT GENERAL FUND (in thousands of dollars) Revenues & Other Sources Sales Tax Property Tax Transient Occupancy Tax Utility Users Tax Other Taxes and Fines Charges for Services Permits & Licenses Return on Investment Rental Income From Other Agencies Charges To Other Funds Other Revenues :Total Revenues 22,045 22,045 22,034 22,034 6,985 6,985 9,402 9,402 8,181 8,181 20,383 20,383 6,044 6,044 2,191 2,191 13,037 13,037 118 118 10,650 10,650 1,432 1,432 22i735 71700 9;793 8,437 20)383 6~0 .4~ 2i466 3;037 407 0,650. 1,562 355 701 715 391 256 275 289 130 Operating Transfers*In Encumbrances and Reappropriation From Infrastructure Reserve Total Sources of Funds 122,503:122,502 17,207 17,207 3,400 139,710 1431109 125;614 17~786 3,400 146~80i- 3,503 1,0!Q 1,47"7 304. 2,450 7,685 22,007 23,408 3;112 579 3,692 60 t42 10 71 44 7,787 35% 8,207 36% 3,017 39% 4,836 49% 3,550 42% 8,789 43% 2,423 40% 1,323 54% 6,705 51% 117 29% 5,264 49% 787 50% 52,805 42% 9,132 51% -I -t 61,937 43% Expenditures & Other Uses City Attorney 2,746 3,503 City Auditor 887 1,010 City Clerk 1,440 1,477 City Council 190 244 City Manager 2,002 2,308 Administrative Services 7,374 7,675 Community Services 21,212 21,937 Fire 22,868 23,365 Human Resources 2,703 2,928 Libraq/6,484 6,820 Planning and Community Environment 10,137 10,601 Police 27,981 28,255 Public Works 13,225 13,749 Non-Departmental 9,229 8,106 2,940 6,850 10,759 28,980 13,827 8,209 13 29 158 725 78 103 Total Expenditures 128,478 131,978 133,409 1,432 791 I 6,376 I 64,373 Operating Transfers-Out 15i078 7,982 Total Uses of Funds 148,488 791.6,376 72,355 54°A 10,707 139,185 525 15,078 147;056 (3,947) 525 (3,947)(1,687) 25,220 27,480 27,480 25,745 23,533 25,793 1,432 2,260 2,260 2,260 Net Surplus (Deficit) Adjust intra-fund reserve transfer :Net To (From) Reserves Beginning Reserves Projected Ending Reserves BSR % of Total Use of Funds 18.5%16.0%17.4% 89 496 1,359 56% 1 17 493 51% 23 748 52% 26 7 87 39% 154 1,124 52% 121 122 3,874 54% 9 2,531 10,772 60% 33 316 12,239 54%1 94 140 1,338 53% 48 551 3,380 58% 40 863 4,948 54% 536 14,205 51%1 330 620 6,603 55% 3,203 39% I 54O/o! 53% Ex_hibit A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY ELECTRIC FUND (in thousands of dollars) Sources of Funds Net Sales Interest Income Other Income Reapprop/Encumbrances Total Sources Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections Svcs Salaries & Benefits Contract Services Supplies and Materials Facility and Equipment Purchases General Expenses Rent and Leases Allocated Charges Debt Service Subtotal (3,500 49,331 59% 3,266 57% 33 4,843 42% O% (3,467)-57~441 57% 93,665 87,348 6,917 5,699 : ~ ~::.~ 5,~..9.. 13,439 11,456 .. 8,922 i 8;922 114,021 113,425 109,958 67,511 67,771 721’271 10,755 10,766 i0,800 Equity Transfer Operating Transfers Out Capital Improvement Program Total Uses .- Net ~To (From) Reserves Beginning Reserves P~’oj~cted I~li6g ReServes 3,984 4,7!7 41480 799 869 871 ¯ 3,295 3,343 3,718 3,717 7,136 7,138 .:( 7;18,1 9,036 9,036 ~’ i 9;036 106,346 107~469 --.111,812 I 8,998 8,998 8,998 1,838 1,838 2,108 10,535 18,346 " 18,409: 127,717 136,651 141;327 (13,696)(23,226)i (31,369 136,074 147,502 147,502 4,500 535 34,440 48% O% 34 (237)115 2 425 43 7,511 70% 5,557 2,682 186% 1,421 1,188 348% 71 3O 90% 76 737 24% 1 162 4% 1 5,300 74% 4,274 47% 4,343 540 7,662 56,324 "58% 4,498 50% 270 2,659 126% 63 425 4,593 5,717 58% 4,676 .~12,255 ::i. 69;199 .58% (8,143) (8,:143) Excludes encumbrances and reappropriation 02 Exhibi~ A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY GAS FUND (in thousands of dollars) Sources of Funds Net Sales Interest income Other Income ReapprQp/Encumbrances Total Sources Uses of Funds Utilib, Purchases Treatment PLant Chgs ~efuse Collections Svcs Salaries & Benefits Contract Services Supplies and Materials Facility and Equipment Purchases General Expenses Rent and Leases ~,llocated Charges Debt Service Subtotal Equity Transfer Operating Transfers Out Capital Improvement Program Total :Uses ¯: ~ .::. ~ -. :: BUDGE’[ ......;: : ACTUALS ....(six months ended 12-31-07) . 46,1~7 43,850 :~143,850 646 450 :~~4..50 670 653 ¯653 7,515 7,515 47,463 52,468 52,468 18,287 351 486 19,124 42% 78% 74% 43% 26,139 26,186 26,186 12,284 7,641 76% 18 (40)’175 4,394 189 21 100 4 9 32 ~10 275 16,90~ 3,070 78% 762 468% 402 116% 33 79% 71 32% 56 24% 1,877 54% 267 28% ’14,179 84% 1,522 50% 440 46% 1,782 13% 3,940 9O5 477 38 839 258 3,464 948 3,044 918 6,945 47,615 ~ o 3,9~8 1,179 1,139 510 ::510 68 68 547 547 267 267 3,464 3,496 948 948¯: 37,109 37,119 3,044 3,044 918 958 14,099 i 14,099 55,170 55,220 Net To(From) Reserves (152)(2,702)(2,752) Projected Ending Reserves:8,4!4 ~ 7,684 71634-: 50 ::’ 275 . 16,901 17,923. (5o) Excludes encumbrances and reappropriation 0g CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY WATER FUND (in thousands of dollars) Sources of Funds Net Sales 24,526 24,526 Interest Income 946 946 Other Income 1,199 1,199 Reapprop/Encumbrances 3,667 Total Sources 26,671-30,338 Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections Svcs Salaries & Benefits Contract Services Supplies and Materials Facility and Equipment Purchases General Expense Rents and Leases Allocated Charges Debt Service Subtotal Equity Transfer Operating Transfers Out Capital Improvement Program Total Uses: .--,L.~,::.! ~~ :: ,:: . 7,698 7,698 4,523 4,523 456 577 442 503 11 13 248 284 1,884 1,884 2,627 2,627 776 776 8,665 18,8851 2,589 2,589 763 763 1,112 15,443 33,129:.< : : 37,680 Net To (From) Reserves (6,458)(7,342 Beginning Reserves 14,179 18,425 Projected;Ending Reserves ~::. : -:-: .7,721 1:1,0831 . 2~,526 ¯ . ~46. 7 ~ 1;t99 ’~!: 3,667 ¯ :, : 30,338 8,002 ¯478 . 503 i3 -284 2,652 191201, . 863 38,127 (7,789) 18;425 ¯ :. 10;636: 304 86 (99) 25 316 1,363 7 181 6 3 1 7 1,554 14,477 495 1,128 16,100 3,846 2,386 1,614 355 26 354 56 2,042 10,679 1,295 100 180 31 1,154 2,251 .....447 ; 7 -2,708 "- :-.14,405 (447) :~!?:..~. :.: (447 59’% 52% 94% 60% 5O% 53% 516% 108% 246% 126% 3% 78% O% 65% 505 24°/¢ 22% 45% Excludes encumbrances and reappropriation CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY WASTEWATER COLLECTION FUND (in thousands of dollars) ACTUALS Sources of Funds Net Sales Interest Income Other income ReappropiEncumbrances Total Sources Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections Svcs Salaries & Benefits Contract Services Supplies and Materials Facility and Equipment Purchases General Expenses Rent and Leases Allocated Charges Debt Service Subtotal. Equity Transfer Operating Transfers Out Capital Improvement Program Total Uses " -: ......... Net To (From) Reserves 13,706 13,706 601 601 1,137 1,137 5,987 15,444 21,411 7,101 7,101 !,563 1,563 327 512 146 153 11 12 51 51 182 182 1,763 1,763 128 128 11,272 11,465 268 268 3,443 9,188 14,983 20,921 461 490 Beginning Reserves 4,995 6,470 Projected Ending Reserves :5,456-.6,960 - 601 1,137 5~967 21~411 7 101 1,660 362: 153 51 ~ ~182 11,433 4!8 9;196 21,047: 364: i 6,834 97 (150) 22 (32) 150 8 ~-.,. 126 (126) (126) ,468 ,470 7,093 249 793 -: ,!, 8,135 o 4,325 1,551 1,637 1,393 106 164 1 11 6 1 41 933 36 1,745 8,460 o 184 2,519 4,773 4,264 ¢i13,417 52% 41% 70% 53% 61% 93% 837% 178% 100% 12% 23% 52% 28% 89% 44% 95% :91%! Excludes encumbrances and reappropriation 05 CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY REFUSE FUND (in thousands of dollars) Sources of Funds ,,let Sales 25,067 Interest Income 501 Other ~ncome 4,281 Reapprop/Encumbrances Total Sources 29,849 Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections SVCS Salaries and Benefits Contract Services Supplies and Materials Facility and Equipment Purchases General Expenses Rents and Leases Allocated Charges Debt Service Subtotal:! 10,063 3,899 6,694 377 20 335 4,3!0 3,304 398 29,400 663 1,000 31,063 : 31,887 Equity Transfer Operating Transfers Out Capital Improvement Program Total Uses ~ - Net TO (From)Reserves ::: . (li214) -: ¯ (1;154) L ~.;!:I 50i. 4,281 ..........884 ~ ~: :~:: 884 30;733 30,733~ 10,063 , : 10 063 3,899 : :3 899" 7,477 413 .:/:;:: : 4i3 20 -- ": ~ ": 20 340 " :: ~40 4,310 ,: 4 310 3,304 ~ ’ :3463 398 30;224": 30,383 663 !;053 1,000 : 1 000 ;:;~ 32,436: :t:~. ’12,081 ’: ~, 10,378 Beginning Reserves 10,561 12,081 Projected Ending Reserves ¯ :, : " :9,347 : :- :10,927 159 159 390 549 (549)i 11,715 47% 242 48% 2,518 59% -14,475 ,,,,, 48% 25 t,086 5 5O 4,761 47% 1,882 48% 2,561 49% 145 48% 3 ~5% 276 82% 15 0% 3,847 111% 346 87% ’30 .i,140 : 13,836 49% 331 31% 301 1,140 ~-14,167 -:-48% Excludes encumbrances and reappropriation Exhibit A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY STORM DRAINAGE FUND ’in thousands of dollars) Sources of Funds. Net Sales 5,4!5 5,415 Interest Income 175 175 Other Income i ,016 2,716 Reapprop/Encumbrances 2,295 Total Sources 6,606 10,601 Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections Svcs Salaries and Benefits 971 971 Contract Services 358 385 Supplies and Materials 95 99 Facility and Equipment Purchases 12 !2 General Expenses 11 11 Rents and Leases 6 6 Allocated Charges 551 551 Debt Service 947 947 Subtotal .2,951 ~2,982 Equity Transfer Operating Transfers Out 70 70 Capital Improvement Program 5,566 9,530 Total Uses ~.~,,.8,587 ¯12,582 Net To (From) Reserves. --.. ....¯ (i,981) > (1,981) Beginning Reserves 2,437 2,187 Projected Ending Reserves . " . 456 206 5,415 175 2 ~16 2,295 .. 10,601 - 971 385 _99 12 11 6 559 947 2,990 670 8,930 12,590 ! 8 600 (600 2,663 49% 144 82% 1,640 60% , ¯ 4,447 73 6,002 21 73 - ’ 6,028 571 1,863 9 100 5 250 294 3,092 686 5,969 2,671 11;997 I :6,449 : ’ (1,989)i ¯ (8 54% 59% 2062% 30% 833% 45% 83% 45% 31%1 307%i 102% 97%i _,: 147%_ Excludes encumbrances and reappropriation O7 Exhibit A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY WASTEWATER TREATMENT FUND (in thousands of dollars) Sources of Funds Net Sales 19,347 19,347 Interest Income 607 607 Other Income 1,061 1,061 Reapprop/Encumbrances ..23,821 Total Sources .......~ -- 21,015 " . 44~836- Uses of Fund~ Utility Purchases Treatment Plant Chgs !Refuse Collections Svcs Salaries and Benefits 8,642 IContract Services 1,8I 2 Supplies and Materials 1,327 Facility and Equipment Purchases 41 General Expenses 154 Rents and Leases 18 Allocated Charges 4,269 Debt Service 820 Subtotal:- -:-17,083. Equity Transfer Operating Transfers Out 363 363 2,600 25,143 ’:20,04.6~:i;,.~:44;281. --969 555 Capital Improvement Program Total Use~ ~,~ .: .... Net To (From) Reserves¯ : 19 347 : 607 23,821 ~ 44~836 8,622 :81380 3,273 3 273 1,578 1;578 41 41 154 :154 18 = 18 4,269 4 27482o:.~:820 18,775 :i.18,538: o :~63 ¯:( 44i394: Beginning Reserves (t ,282)(9,978)i .:~,~ (9;978) Projected Ending Reserves. ......-: .:~,~.::::.~(313): :-, (9;423) (242 5 (2371 35O 113 530 549 -1,079, , 5O6 1,585 11,098 294 1,309 12,701 4,278 22.544 2,183 426 659 125 2 2,142 230 22,972 :9,617 115 21.218 2,124 _ : 441190:~ 57% 48% 123% .;-’ 60% 51% 772% 104% 81% 11% 50% 28% 82% 32% 94% ... ~.-~ 130/o Excludes encumbrances and reappropriation Exhibit A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY EXTERNAL SERVICES FUND (in thousands of dollars) Sources of Funds Net Sales Interest Income Other income 1,243 Reapprop!Encumbrances Total Sources -1,243 Uses of Funds Utility Purchases Treatment Plant Chgs Refuse Collections Svcs Salaries and Benefits 863 Contract Services 117 Supplies and Materials 11 Facility and Equipment Purcha~ General Expenses 11 Rents and Leases Allocated Charges 188 Debt Service Subtotal ,243 5 ,248 1,243 5 863 -863 11 11 188 188 1,190 " 1,190 1,190 Equity Transfer Operating Transfers Out 36 36 Capital Improvement Program Total Uses ~1,226 1,226 Net To/From) Reserves ;17 22 .BeginninQ Reserves 35 4 1~~~’. 52L " 26 36 1,226 22 4 ; ACTUALS~ . L. ’ .~ (six months ended 12-31-07) ~ 7 54 4% 61 5% 82 383 44% 54 116% 3 93 533 27% 49% 52% 12 33% Excludes encumbrances and reappropriation 09 Exhibit A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET Cost center Description GENERALFUND 10300000 10300000 10300000 10300000 10300000 1030000C 10300000 10300000 10300000 1030000C 10300000 10300000 10300000 10200000 11885 (355,000) Increase in Sales and Use Tax- Triple Flip Payment 11800 11830 16010 11850 11010 11030 11060 11080 11090 11240 11860 11870 20560 (308,000) 52,000 (275,100) (715,000) (740,000) 32,000 13,000 ! !74,000) (90,000) 168,000 !16,000) {375,000)i (600,000) General Fund Revenue Changes : 10200000!40410 10200000 37010 Non-Depa~mental Other Expenses : Increase in Document Transfe~ Tax Decrease in Motor Vehicle in-Lieu Increase in Interest Income Increase in Transient Occupancy Tax Increase in Secured Property Tax Decrease in Unsecured Property Tax Decrease in Home Owner’s Property Tax Exemption Increase in Property, Tax- SB 813 Redemption In-Lieu Veh. Fee Decrease in Property Tax- Admin Increase in Utility User Tax* City Increase in Utility User Tax* Phone Increase Operating transters in - 07-08 Loan payment from Storrr Drain Fund (3,293,100): : .... . . 22,964 I Transfer to Capital Proiect Fund AS-08000 80,200 Increase Ci~ Manager’s contingency for John Shannon’s services and special pro)ect costs Net Chan£tes To (From) Reserves 3,189,936. : Salary Related Revenue and Expense ~: 11020002 40520lAllocated Charges Revenue and Expense: : 11020002 11020002 11020002 11030002 11020002 Other Revenue and Expense. Net Changes To(From)Reserves 32080 32080 31990i 31200 31990 2.039 ITransfer budQet for Canoo,v contract 2,039: .... :/: : - :-~:~ . 46,000 Increase expenditures for outreach videos and informational materials for tibraH!public safety building outreach 5,000 Increase expenditures for document conversion costs - CMR archiving 58,500 ,Increase expenditures f0~ ii~ra~lpub~ic satetv building costs 10,000 Increase exoenditures for library!public safety building costs 20,000 :Increase expenditures for investigation services 139,500 .... (141,539 14020002 various }10,000 increase expenditures to oartiallv ~und the police auditor 14~20002 319901 50,000 Increase expenditures to lurid th~ City Managers recruitment Other Revenue and Expense 60,000 Net Changes TO (From) Reserves Other Revenue’and Expense Net Changes TO (From) Reserves 400400021 310501 10,000 Increase expenditures for sole-source contract with airport expert Other Revenue and Expense "10,000 INet Changes To (From) Reserves (10,000) Exhibit A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET Center I item Midyear Adj Description GENERAL FUND 80060121 80060121 80060121 80060121 80060120 80060120 80020110 80020110 310801 Grant/Reimbursement Revenue Allocated Charges Revenue and Other Revenue and Expense 80020115 18019i 80020115 30030 and Expense600603101 405201 Expense 800400051 20650I800400051 various! 80060310 31260 80020210 various 15990 (24,752) Increase revenue for grant monies received from SCVWD for contro of non-nat ve Phragmites 31990 24,752 Increase contractor services for grant monies received from SCVWD for control of non-native PhraQmites 15990 {8,324) Increase revenue for grant monies received from CaL Coasta~ Conservancy, for Spartina control 31990 8,324 Increase contractor services for grant monies received from Cal. Coastal Consewancv for Scarf na conlrol t 5990 (I0 000/ increase revenue for grant monies received from the Rotary Club for aN production in open space 31990 10,000ClublncreaSefor arteXpenditureSoroduction forth opengrantspacem°nies received from the Rotary 15280j (5,098) Increase revenue for grant monies received from the Arts Council of Silicon Valley in support of the exhibition program at the Palo Alto Art Center 5,098 Increase expenditures for grant monies received from the Arts Council Of Silicon Valley in support of the exhibition program at lhe Palo Alto Art Center (18,000) Increase revenue for contribution received from the Pato Alto Arl Center Foundation to support an hourly Theatre/Arts Professional for the children’s art program at the Palo Alto Art Center 18,000 Increase expenditures for contribution received from the Palo Alto Art Center Foundation to support an hourly TheatretAds Professional for the children’s art program at the Palo Alto Art 1Center 6,990 jTransfer budaet for Canopy contract 20,544 Reauce funding for Fami!v Resources Proaram (20,544)JReduce expenditures for Family Resources Proaram 7,492 To provid~ ,und~ng lor Purchase Order ~nadvert~ntlv ctosed with remaining unpaid invoice 10,439 ITo provi~3e fundino for CaI-Card purchases missed at year-end 17,931 - Net Changes To (From) Reserves ;.(24,921) Salary Related Revenue and Expense 75030004 14540 75010001 31990 75020003 32020 75020003 312201 75020002 31220 Other Revenue and Expense (30,000) increase revenue for HazMat Tank program. Program was not Iturned over to SCCQ as previouslv planned 25,000 Increase expenditures for WJldland-Foothills Management Plan consultant 9,500 Increase expenditures for medical equipment due to mandate from SCCO Emergency Medical Services 2,800 Expenditure increase for State license increase 6.4.00 IEx~enditure increase for SCCO recertification cost increase 13,700 Net Changes To (From) Reserves Salary Related Revenue and Expense~ 130500021 31990 5,000 Increase expenditures for CAWOSHA hearing testing 13050002t 319901 7,500 ncrease expenditures for CA½’OSHA gas mask fit estinq Other Revenue and Expense ".12,500 ¯ : Net Changes To (From) Reserves t12,500) Exhibit A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET center~ IItem Midyear Adj ~ :DescriptionI GENERALFUND ’8~010001 15370 (1,0~0)’ Increase revenue for grant monies received from the State of California for community assessment 84010001 !5300 (24,053) Increase revenue for a Public Library Fund grant received from th~ Stale of California I ~rious ! various I 2510~3 Ilncrease expenditures tot qrant funding GrandReimbursement Revenue andExpedse -:- 840300011 30030 4,301 Increase funding to amend understatement of temporary salaries Sala~ Related Revenue and Expense ::..:.4;301 . Net Changes T~ (From) Reserves : -~::(4,301) I ! ISalar~ Related Revenue and Expense : t 600202011 405201Allocated Charges Revenue and Expense.. 60020501 18990 60020501 31990 60020501 31990 Other Revenue and Expense : - -. I 7,607 ITransier budqet for Canopy contracl 7,607 ¯: .... (100,000) Increase revenue lor Stanford Residential Parking Permit deposit 100,0~0 Increase expenditures tot Stanford Residential Pa~king Permit program50,000 tlncrease expenditures for Speed surveys, Spring 2008 Net Changes To (From) Reserves - ¯ ........(57,607) I 70040004! 159901 (500) Increase revenue for orant monies received for Cadet Prouram 70040004 32130 500 Increase expenditures tot grant monies received for Cadet 15990 159901 3oo4ol 159901 30040{ 159901 321301 159901 33040j 159901 153701 (4,168) 4,168 1,230} 1,230 (8,792) 8,792 (4,752) 4,752 (2,688) 2,688 (145,285) 145,285 (9,347) 70050002 70050002 7Q040002 70040002 70020002 70020002 70020002 70020002 70020002 70020002 70040002 70040002 70060004 Program - Sober Graduation Increase revenue for reimbursements from the SCCO tot ovenime costs related to Avoid the 13 and National Stop on Red week Increase expenditures for reimbursements from the SCCO for overtime costs related to Avoid the 13 and National Stop on Red week }ncrease revenue reimbursements from the FBI tot expense related to the Silicon Valley Regional Computer Forensic Lab activities Increase expenditures reimbursements from the FBI for expense related to the Silicon Valley Regional Computer Forensic Lab activities Increase revenue for reimbursements from the SCCO for overtime costs Urban SWAT training Increase expenditures for reimbursements from the SCCO for overtime costs Urban SWAT training Increase revenue for reimbursements from the DOJ for uniform expense Increase expenditures for reimbursements from the DOJ for uniform expense Increase revenue for reimbursements from the Homeland Securit grant for overtime expense related to personal protective equipment training Increase expenditures for reimbursements from the Homeland Security grant for overtime expense related to personal protective equipment Irainino Increase revenue for reimbursement from the Terrorism Early Warning Group for solar}, and benefit expense Increase expenditures for reimbursement from the Terrorism Earl Warnino Group lot salary and benefit expense Increase revenue for reimbursements from the State of Col for instruction and trainino expense Exhibit A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET Center:I literal Midyear:Adi !: "Description GENERAL FUND ,-!-=~: .: : ~ - 70060004 31220 70050002 15370 7oo3ooo ! Grant/Reimbursement Revenue and Expense :I various 30010 Salary Related Revenue and Expense ~I 70o20o021 33~901OtherRevenue and Expense . 9,347 Increase expenditures for reimbursements from the State of Cal for instruction and traJnina exoense (10,000)increase revenue for reimbursements from the State of Cal overtime expense related to the Click it or Ticket oroaram 10,000 Increase expenditures for reimbursements from the State of Cal overtime expense related to the Click. it or Ticket program (11,414) Increase revenue for reimbursements from the SCCO for travel lexpense related to the lnteroperability program! 1,414 Increase expenditures for reimbursements from the SCCO for Itravel expense related to the interoperability, proaram 500,000 Increase expenditures for 2007-08 PAPOA contract settlement 500,000 : " .... ; . :~ 27,000 l lncrease consultant expenditures for financial audit services 27,000. " ." - ..... " :.. ¯ Net Changes TO (From) Reserves Salar.! Related Revenue and Expense -:-:..: .- ....:;:. - :::’ :-’-/ . i ........I 50020301 40520!16,574 Transfer budget for Canopy contract 50030004.31260 5,200 ncrease expenditures or card readers on 1st floor Allocated Charges Revenue and Expense ~21,774 ~- : ....~- I 500300031 3i2601 56,250 Ilncrease exoenditures for Custodial Services Contract Other Revenue and Expense ~ - .... : . 56,250 : .... ~ Net Changes,To (From) Reserves (78,024) Total Net Changes To (From) Reserves Balancing Entries:’! i02000001 2.260;344 38220!2.260,3’~-4 tBudaet Stabilization Reserve Funding Total Reserve Funding for Midyear 2,260,344 Exhibit A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY- DETAIL CHANGES TO THE ADJUSTED BUDGET Vehicle Replacement I 50080320 19080 294,380 Revenue associated with CNG sales to PASCO and increased fuel costs allocated to I other departments ’,let 1SF Revenue Adiustmerits . ¯ : .? :-:, :’ ~i ::-: 294;380 ~-:’-:-:- ~ :~-~ -:--: " - . ., -::. ’-- -:::" technology 40070603 38790 (83) To close CIP TE-01008 (Systems Management) and relurn balance to reserves 40070602 38790 40070003 34990 39080 (171 35,000 87Ovarious ~rinting & Mailing Vehicle Replacement 40030202 32010 14,000 50080320 32140 375,000 50080320 various 1,405 50080310 39620 100,000 ~et~SF Expenditure Adiustments:-~::~i::526,021. To close CIP TE-06000 (Library Circ. Self-Ser Checkout Stns) and return balance to reserves Rent increase for 300 Hamilton Fuel increase allocation iTo provide funding for the purchase of a shrink wrap and cutting machine Fuel increases To provide fundina for CaI-Card purchases missed at year-end Increase in fundin(] for Natural Gas charaes 70248003 15370 ............150,000 I Revenue associated with COPS funds allocation I Subtotal ......: :-,. :::~,150,000:.~" -. ......... 70248003, 35050 50,000 Expenses associated with COPS funds allocation 70248003 401 I0 100,000 Trans er to Cap tal Pro ect Fund to fund C P PD-08.00 Net Special Revenue ~und Adjustments Cost center: Exhibit A C!TY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET Item M!dy~ar Adj ~DesCription 7004710011 15370 50471011[15370 50471001 20660 804710021 17080t 80471008/15990! Net CIP Revenue Adjustments - 91,950 1,009,735 100,000 22,964 950,000 1,773 48,O00 2,224.422 To provide additional appropriations for the SWAT Van funded by a grant and a private donat on. Increase funding for CIP PE-86070 (Street Maintenance) to reflecl FY 2007-08 State of California Proposition 1B aliocation State of California COPS grant for CIP PD-08000 (Crime Scene Evidence Collection Vehicle) To provide ~unding for special survey work and close of escrow for CIP AS-08000 (Acquisition of LATP)- Funded by General Fund BSR To provide funding for new project to re-surface MSC CtP PE-08005 Increase funding for CIP AC-86017 {Art in Public Places) for revenues generated by the ~ale of deaccessioned art work form the City Public Art collection To increase funding for CtP OS-00001 (Open Space Trails & Amenities) Grant funds received from the State ol California Non-motorized Trail Grant program 80471008 70471001 38790 50471010 38790 50471011 38790 50471001 38790 50471010 38790 50471002 38790 50471011 38790 80471002 38790 80471008 38799 50471020 3879( Ne~ ClP Expenditure Adjustments 17,446 To provide additional funding for CIP OS-07002 (Foothills Park Int Cnt & Main~ Yrd Parking lois). Additional appropriation is to cover the difference between the original budoet and low base bid 91,950 ITo ~rovide additional aoproDriations for ClP PD-07001 (SWAT Van) (1,316.988)1To reduce budget lor dip PE-04014 (Animal Shelter Expansion & ~enovation) due to ~the withdrawal of the City of Sunnwale’s partici0ation 1,009,735 To increase budget for ClP PE-86070 (Street Maintenance) to reflect FY 2007-08 State of California Proposition 1B al!ocation 100,000 State oi California COPS 9rant for CtP PD-08000 (Crime Scene Evidence Collection Vehicle) (165,085)To close and return balance to reserves for completed CIP PE-0t021 (Homer Undercrossinc] Proiect) 22,964 To provide funding for special survey work and close of escrow for CIP AS-08000 (Acquisition of LATP)- Funded by General Fund BSR 950.000 To provide funding for new oroiect to re-sudace MSC CIP PE-08005 1,773 Increase lunding for CIP AC-86017 (Art in Public Places) for revenues generated by the sale of deaccessioned art work form the City Public Art collection 48,000 To increase funding !or CIP OS-0000! (Open Space Trails & Amenities) Grant funds received from the State of California Non-motorized Trail Grant proQram 52,905 To provide funding for higher bid amount on CIP PE-07009 (Baylands Athletic Center Fencinc - Dueout) Net ClP Adjustments To (From) Reserves 1,411,722 Exhibit A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET cost ICo’m.I 2007-O8. I Center I Item I Midyear AdjIDescripti°n t 200201051 20110 33,210 Transfer for Canopy contract 20000030 17800 (3,500,000) To reduce Surplus Energy revenue due to decreased hydro supply S6urce (~hanqes .....:i- "... ~..~-:-.~-:.]:. (31466,796):.. :i . ~ i!i:i. i ii!~:! :: ~:~..i! ~:.~7 i.: ¯ 200201O1 20020202 20000020 various 20020105 20040102 20040102 20040102 20040102 20040103 20020202 50.000 13,000 270,000 2004010; various 20040102 various 20000021 41,849 ’Use Changes ’ ...." i~ ,4i675,779 700,000 (1,800,000) 6,000,000 1,300,000 (1,000,000 600,000 (1,300,000) 60,646 (68,207 42,520 390 ~rovide for additional for CIP EL-02011 (Elec. Utl GIS) )rovide for additional for CIP EL-00006 (Park Bird Sub Station Rebuild) provide fundin{i for PE-08005 (Resurfacing MSC) provide funding for CaI-Card purchases missed at year-end Transfer for Canopy contract Increase in commodity costs - Western restoration charges Decrease commodity costs - delay in landfill gas projects Increase in commodity costs - due to hydroelectric and landfill gas generation costs Increase in commodity cosls * due Io reduction in surplus energy sales Reduction CALISO charges for HV/LV can congestion costs Revised fixed and variable O&M rates for Calaveras Project Due to reduced Surplus energy sales Increase in salary and benefits for the addition of 1.0 FTE Sr. Resource Planner. Drop 1.0 FTE Mgr, Supply Resources Reduction in salary and benefits for the addition of 1.0 FTE Sr. Resource Planner. Drop 1.0 FTE Mgr, Supply Resources Fuel increase allocation Fuel increase allocation To reallocate operating budget to support CIP PE-08005 MSC Resurfacing) Reallocate Storekeeper position from WWT to UTL Net Changes To (From) Reserves:.:.;(8,142~569) ....... Fund Balancing Entries : .......:;..:.;-;. . ....t 200000301 38170 I (7,932,183) Electric Supply Rate Stabilization Reserve 200000201 38040 I (210,386)lElectric Distribution Rate Stabilization Reserve Total Electric Fund (8~142,569) 20000040 40410 20020703 31990 various various 39080various 30010/ various 30090 Use Changes 40,000 ITo provide funding for PE-08005 (Resurfacing MSC) (40.000) To reallocate operating budget to support CIP PE-08005 (MSC Resurlacing) 195 To provide funding for CaI-Card purchases missed at year-end 31,830 Fuel increase allocation 18,419 Reallocate Storekeeper position from WWT to UTL 50;445 Net Changes To (From) Reserves (50,445) Fund Balancing Entries 20000050 38170 20000040 38040 Total Gas Fund Gas Supply Rate Stabilization Reserve (50,445) Gas Distribution Rate Stabilization Reserve (50,445) Exhibit A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET Cost I Comm. I " 2007-08 Icenter I item I MidyearAdj Description ENTERPRISE FUNDS- " : ;ource C~ange.~ use Changes 200212011 4020i 387901 38790!38790I404101 i vanous! 36030!! 390801 39100 30370 20021201 20021OO2 20021OO2 20000060 20020903 various 20020302 various 20000061 20020901 To increase budget for CIP WC-80020 (Sewer System Extensions) due to 500,000 Idevelopment and additional capacity fees from larger multi-family developers To increase budget for CIP WC-80020 (Sewer System Extensions) due to development and additional capacity fees from larger multi-family developers To provide for additional for CIP WS-01014 (Reserve Pump Station) To provide for additional for CIP WS-05000 ( 2 New Vehicles - Transmission) To provide funding for PE-08005 {Resudacing MSC) To reallocate operating budget to support CIP PE-08005 (MSC Resurfacing) To provide funding for CaI-Card purchases missed at year-end Increase in commodity costs-Rate increases from SFPUC Fuel increase allocation Realtocate Storekeeper position from WWT to UTL Correction to ARC budget input let Changes To (From) Reserves -: 500.000 4,000 27,000 100,000 (100,000)~ 1,013 303,753 24,970 17,521 68,061 946,318:)-.,, ~ (446;318) : ..... Fund Balancing Entries ::- : . ...."< I 200000601 38040 I i446,318ttWater Rate Stabilization Reserve Total WaterFund! : ..(446,318) Source Changes -- t 2000070 20021103 various 20021103 20000061 20020901 20021202 Use Changes I I 40410 31990 variousI 39080I39100I30370 38790 150,000 To provide funding for PE-08005 (Resurfacing MSC) (150,000)1To reallocate operating budget to support CIP PE-08005 (MSC Resur~acing) 150’ ITo provide funding for Cat-Card purchases missed at year-end 21,600 Fuel increase allocation 9,912 IReallocate Storekeeper position from WWT to UTL 86,725 Correction to ARC budget input 8,000 To orov de for add t ona for C P WC-04002 (WC Syst Rehab/PRJ 17) , .126,388 Net Changes To (From) Reserves (126,388) .... Fund Balancing Entries . 200000701 38040 ! (126 388)lWastewater Collection Rate Stabilization Reserve Total WWC Fund ....(126,388) J7 Exhibit A CITY OF PALO ALTO 2007-08 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET Cost ~-_ I C0r~m:l " 2007-08 I ’ ~:~er.-! Item I Midyear Adj Description ENTERPRISE FUNDS. " . ~ . ~. " ~ ~ 159,350 F~_~_~increase allocation tvarious 390.000 ITo pr~ ~un~PE-08005/Resurfacing MSC) Use Changes .i 1 549,350 ....¯-.. ’ . Net Changes To (From) Reserves .. --: (549,350) Fund Balancing Entries .... .....: : ’ - :... " ¯ -:. { 200000701 380,40 I (549,350)lRefuse Rate Stabilization Reserve Total Refuse Fund i ..... :. ~ :.:., ::-. ~ ~~ (549,350) :.-. 50070201 40110 600,000 07-08 Loan payment to General fund for CIP SD-06102 various 39080 8,140 Fue! increase al!ocation 50070201 38790 (600,000)107-08 Loan payment to General fund for CIP SD-06102 Use Changes ::-..-8,140 ~ Net Changes To (From)’ Resei’ves -(8,140) Fund Balancing Entries-:,, .’: ~- . .-.. : .... ! 50070001t 38040 I (8,140)lStorm Drainaq~ Rate Stabilization Reserve Total Storm Drainage Fund :(8,140) I I I I Use Changes Net Changes To various 30370 (154,786) Correction to ARC budget inputI3o0~0/I5006012030090 (87,468) Reallocate Storekeeper position from WWT to UTL various ,3~,080 ’ 4,710 Fuel increase allocation 50060201 38790 350 000 To provide funding for the design cost of WQ-06014 (Disinfection Facility Imp Prg) ,.. ....112,456 (From) Reserves ¯(112,456).-. Fund Balancing Entries ..... ..... - .... " ..... . " ¯ 200000701 38040 t (112,456)lWastewater Colleclion Rate Stabilization Reserve TotalWWT Fund (112,456). -. Exhibit B 2007-08 CIP Mid-Year Adjustments ¯ "" " .......’ " ":’ ’.~ Put’ring’-- ~ " ........¯ :~ ’. : ..... ....’. New ClP Pro}eats MSC Resudacing Project PE-0BO05 Crime Scene Evidence Collection Vehi=te Tolal New CIP Pr0iects ADDITIONAL APPROPRIATIONS ..... ! AcQuisition ol Los Altos Treatment Ptant (LATP) Site Parking LO~S PD-OSC<)0 OS-07C02 AC-86017 $i ,120,g’~3!$1,120,00( Electric Fund, Gas Fund, IWa e Fund, Was ewe er Fund, Retuse Fund. PE- 86070 $103,G901 $100,OO.31Slale of CA COPS Fund $1220 O001 $1,220.00gi S22,964]$22 964iGenerel Fund BudgeI ! SIabiliz arian Reserve $]7.445 i tnffaslruclu~e Reserve $£i £50 $1.773 $i.039.735 i P~’ 2007-08 Stale’s This project will provide complete resuttasing and restriDing OI the vehicle lanes, parking areas and storage areas at ~ne Municipal Service Cemer (MSC) !TO create new proiect landto provide padial funding lot the engineering wo~k needed Total Additional Appropriations REDUCTION IN APPROPRIATIONS I Total Reduction In Appropriations 15170,000):($1,652,073] 9 tO ADDITIONAL APPROPRIATIONS EL-020! i S50 000 Eieclric Fund D~stribution RSR 15 ADDITIONALAPPROPRIATIONS " $4,000I Water Fund RSR I AddRional funding to cover additional expenset WS-05C~0 $27,00.3 } Water Fund RSR I AcJ~iI~onel lunding Io cover addilional expease; project balance ]the same amount w~ returned to reseme Tolal Additional Approprialions j ~~1,000~i TOTAL WATER FUND CIP MI~YE~ ADJUSTME~S ~]~1.0~ ’ffi~ll4iliii’lll’ !9 Total Additional Appropriations ! So ~3,000, TOTAL ELECTRIC FUND CIP MID-YEAR $4)~53,00~-. AOJUSTMENTS Exhibit B 2007-08 CIP Mid-Year Adjustments REpU~TION IN APPROPRIATIONS ..... Tola~In.Appro#riatidns ADDITIONAL APPROPRIAT ONS Total Additional.,. Appropriations YEAR ADJUST ME.NTS 23 CLOSED CAPITAL PROJECTS ’-:-: SAP ContinuOuS improvemen[ TE-01008 TE-06000 TE-02014 TE-05OO~ 24 25 ($83)iTechnology Fund iTo close compteted project ($tTt)lTecnnoiogy Fund i’~C ClOSe compieted p~oiecl $0iT_m~hnolog_y Fund iBalance Iransterrea Io TE-07~6 SAP Conlinuous Improvement ~Projecl (CMR:3B5 07) and to close propel $0~Techno;~y Fund Balance transfer[ea to TE-07~5 SAP Continuous Improvemen~ ~P~o~ec (CMR 385:07) and o c ose projec ~ 25 ! CLOSED CAPITAL~ PROJECTS- Total Closed Projects $OiVehicle Rep!acemen{ Fund I To close proje3t thai has zero balance and has no actlvily since’Uiscal yea~ 200.S.07 28 I ’ ClP page not provided since these are old proiects and had beef~ archived 20 NEW , IUNICIPAL SERVICE CENTER RESURFACING Descriptiom This project will provide complete resurfacJng and restrJping of the vehicle lanes, parking areas and storage areas at the Municipal Service Center (MSC). The MSC contains Fleet, Facilities, ASD, Utility, and Public Works Operations in three main buildings including the associated vehicles and storage areas, washing and fueling facilities for school buses, PASCO, and City vehic/es. The restriping will re-configure the parking and storage areas to improve and better organize the existing areas. In FY 07/08, the first phase will include resurfacing and restrJping the parking and storage areas around two of the three buildings. The second phase in FY08/09 will resurface and restripe the remaining parking and storage areas around the third building and new wash facility, to complete the project. Justification: The parking and storage areas, exc/udin2 the l_rtiJjty Control Center. employee and animal shelter parkino r~pla~ement and the parkino and <to~ao ts are m need of complete since ~t wa~ originally ~" ~ =e areas have not been resurr%ced-constructed. Two phases are necessary to allow fortemporary., parking and storage areas during construction to k~ep the MSC operational. CIP FACTS: ° New ° Timeline: 2008-2010 ° Overall Pro~ect Completion: 0% ~ Percent Spent: 0.00% Managing Department: Public Works ¯ Comprehensive Plan: Policy C-24 IMPACT ANALYSIS: ° Operating: Ongoing maintenance and replace- ment costs ° Environmental: Categorically exempt fromCEQA under Section 15301. ,Pre-D~sign Costs Design Costs Construction Costs i Other Total Budget Request i’ Revenues: Source of Funds: ~\ ~.. ! / :- ~~s~,~2o,000 ~ ~ ! l , ~ ~ p~tal Pro~c/Fun~ with the folio .......¯f ]’[$1 12 .~ ~und-.R ~n a ......~owing reimg~ ......],_, 0 000 ~l~,~uu; water bund- S100 r~n o ~-en[s: Netuse Fund- ~n~~] PE-86070- $170 000 ~, uas bund. $40,000; Electrical $270,000. wWC 21 NEW CRIME SCENE EVIDENCE COLL..,.,,=r’TI, ON VEHICLE (PDo08000) Description: This project will fund the purchase and outfit of a Crime Scene Evidence Vehicle. This vehicle would be used to store evidence collection and processing equipment and allow personnel to process evidence and complete reports in a clean, well lit area at major scenes. Justification: The Police Department’s Crime Scene Evidence Team responds with patrol officers and detectives to serious crime scenes (robberies, assaults, rapes, homicides) and is responsible for locating, identifying, collecting, and processing evidence. The Department currently has a significant amount of equipment (lasers, cameras, video cameras, and measuring devices) used to conduct crime scene processing activities and has a trailer to store this equipment which is brought to crime scenes. This trailer is insufficient to store all the Evidence Team equipment and provides no space for members to process evidence. CIP FACTS: o New o Timeline: April 2008 - December 2008 o Overall Project Completion: 0% o Percent Spent: 0.00% ¯ Managing Department: Police Department ¯ Comprehensive Plan: None IMPACT ANALYSIS: ° Operating: Ongoing maintenance and replace- ment costs ° Environmental: Categorically exempt from CEQA under Section 15301. Pre-Design Costs Design Costs Construction Costs Other $100,000 Revenues:$100,000 Source of Funds: S100,000 Sloo,ooo I $100,0001 Capital Project Fund with the following reimbursements: COPS fund ($100,000) 22 ACQUISITION OF LOS ALTOS TREATMENT PLANT SITE (AS-08000) Description: This project will acquire 13.26-acre of former Los Altos Treatment Plant (1LATP) site located in the City of I~os Altos but within the City of Palo Atto’s sphere of influence. The site is divided into three areas referred to as Areas A, B and C. Area A (4.0 acres) Js undeveloped and contains a narrow slough, associated wetlands and some filled area. Area B (6.64 acres) is the main developable parcel and is the former site of the abandoned Los Altos Treatment Plant. Area C (2.62 acres) is composed of fill soils. Justification: In t984, Palo Alto entered into a Lease!Purchase Agreement (1984 Agreement) with ]_.os Altos for the lease and ultimate purchase of the LATP site. Under the Agreement, at the end of the 8-year term, Palo Alto was entitled to a one-half undivided interest (as tenants in corrm~on) in the property. Either party had the option to purchase the other party’s interest, or both parties could share in the revenue generated for the sale to a third party. In the event Pa!o Alto elected not to develop the property for a solid waste site within 15 years of the Agreement, ]Los Altos had the right to convey its 50% interest in the property to Palo Alto. Supplemental Information: In August 2007, PaJo Alto and Los Altos entered into an agreement whereby Palo Alto obtained the deed from Los Altos for its one-half undivided interest. In November 2007, the City Council of Palo Alto authorized terms of anoffer (1987 Agreement). The terms of the 1987 Agreement include a purchase price of $6.5 million to be paid in three payments, on Januap.,’ 4, 2008, January 5, 2009, and Januao, 5, 20!0 respectively. Each payment will be in the amount of $2,166,667 plus interest. Interest will be at the Pa!o Alto’s investment portfolio rate. The Agreement provides for Los Altos to give the deed for the site to Palo Alto on January 4, 2008. Included in the 1987 Agreement is for Pato Alto and Los Altos to provide $400,000 each for deposit to a "Set-Aside Account," administered by Palo Alto. The account will accrue interest at Palo Alto’s portfolio rate and will be released in 5 years if not used. PY Budget i $0 PY Actuals as of 12/31/07 i $17.290I CIP FACTS: o NEW o Project Status: One-time purchase of land o Timeline: 2007-08 through 2009-10 o Overall Project Completion: 0% -- Percent Spent: 0.00% ¯ Managing Department: ¯ Administrative Svc o Comprehensive Plan: nia ~ Board/Commission Review: n/a IMPACT ANALYSIS: o Environmental: This proiect is categorically exempt under CEQA. o Design Elements: None - Operating: Ongoing maintenance costs ~Telecommunications: oNone ACQUISITION OF LOS ALTOS TREATMENT PLANT SITE (AS-08000) Pre-Design Costs Design Costs Construction Costs Other Total Budget Request $2,216,439 $2,216,439 $2,693,878 $2,313,073 $7,223,390 $2,693;878 $2,313,073 $7,223,390 Revenues:$2,693,878 $2,313,073 $2,216,439 $7,223,390 Source of Funds:General Fund Council Policy Direction:This project requires an acquisition of property. FOOTHILLS PARK INTERPRETIVE CENTER AND OPEN SPACE MAINTENANCE YARD PARKING LOTS (OS-07002) Description: This project would re-grade the existing gravel base of the lots, add and compact gravel in low areas, and stabilize the surface. The current parking configuration will stay the same and no additional spaces will be provided. However, with the addition of soil stabilizers, the Foothills Park Interpretive Center lot will be striped, and handicapped parking spaces will be designated. This will better control and organize parking. The interpretive center par’king lot was included in the IN~P stud),. Justification: The Foothills Park Interpretive Center parking lot is compacted gravel that has not been resurfaced since the Interpretive Center was built in 1964. The maintenance yard lot is compacted gravel that has not been improved since its construction in 1968 or repaired after a flood in 1983. Each lot has potholes and needs drainage improvement. ADA guidelines require the addition of a designated van-accessible parking space in the Interpretive Center parking lot. Consultant Services Scope: Excavation and grade specifications will be prepared by, an engineering consultant for $40.000. Supplemental Information: Both the Open Space Maintenance Yard and Interpretive Center parking lots wilt be reconstructed with pervious surface materials. The Open Space Maintenance Yard was inadvertently omitted from the Adamson Study. The work proposed is consistent with other Adamson recommendations for Foothills Park parking lot infrastructure. PY Budget ! $267,000 I $26,120PY Actuals as of 1~31/2007 I CIP FACTS: o Continuing o Project Status: Pre-Design ¯ Timeline: FY 2006-2007 ¯ Overall Project Completion: 0% o Percent Spent: 0.00% o Managing Department: Community Services o Comprehensive Plan: Policy C-26 and Pro- gram C-19. IMPACT ANALYSIS: o Environmental: This project is categorically exempt from CEQA. ° Design Elements: Parking lot surface color and texture to match existing. o Operating: $500 annual restriping cost for the i Interpretive Center lot. i oTelecommunications: None. Pre-Design Costs Design Costs Construction Costs $17.446 $17,446 ’Other Total Budget Request $17,446 ,$17,446 t Revenues: ! Source of Funds:Infrastructure Reserve 25 bPL iA. WEAPONS AND (SWAT) V:XN (PD-0700!) TACTICS Description: The SWAT van wit! have 22 feet of storage capacity. This amount of space will allow the SWAT team to store all of their equipment within the van and to transport team members to and from critical incidents. The van will also have enough room to store equipment for hostage negotiations and tactical dispatching. It also provides an outdoor canopy with lighting that covers a command station that will allow the team to run a tactical command post from the SWAT van. Justification: The current SWAT van is a retired Palo Alto Fire Department medic van and is currently 16 years old. The van is not large enough to store all of the SWAT team equipment and does not have the capability, to transport team members. When the team is activated, they need to find additional vehicles to transport personnel and excess equipment. Aside from the size limitations, the current van is old and is constantly in need of repair. PY Budget i $120,000 PY Actuats as of 12/31/2007 i: $113,893 CIP FA CTS: o aNeW ¯ Pro.ject Statug: Construction o Timeline: December 2006 - June 2007 o O’~’erall Project Completion: 0% . Managing Department: Police , Cotnprehensive Plan: G-10 IMPACT A NA LYSIS: - Environmemal: NA ¯ Design Elements: NA ¯ Operting: Vehicle Replacement and Maintenance ¯ Telecommunications: NA Pre-Design Costs Design Costs Construction Costs Other i $91"950 I Total Bud~,et Request ~$91 950: !Revenues:$91,950 i Source of Funds: $91,950 $91,950 Buret Zone Protection Program Grant ($5t,950); Private Donation $40,000) STREET MAINTENANCE (PE=86070) Description: This project provides for annual resuffacing, slum.,, seal, crack seal and reconstruction of various city, streets. The list of streets to be included in this project wilt be prioritized and coordinated with Utilities Department undergrounding projects. d ustification: The Pavement Maintenance Management System (PMMS) has identified streets requiring maintenance. This program systematically schedules the highest priority repairs. By providing a systemized method of bi-annually rating streets for improvements and a yearly maintenance program, the City addresses the need to provide a functioning street system while reducing the maintenance backlog. Supplemental Information: The City has received grants of $681,914 from the California State Transportation Improvement Program (STI~P) and the State Safe Route to Schoold (SR2S) progam to resurface Newell Road - from Embarcadero to Hamilton and consmct a pathway on Maybe!le Ave. from Pena Ct. to Juana Briones School. In addition, the City received also a gant of $175,000 from the California Integrated Waste Management Board. Included in the "Others" revenue sources are revenues from Street Cut Fees of $500,000 and a proposed street impact fees of $750.000. As a result of Proposition 1B, the State of California has estimated the City, of Palo Alto will receive approximately $1.9M in funding. The State is currently identifying if jurisdictions will receive lump sum amounts or if the funding will be distributed over a period of time. Should the State obligate the all or part of the funding during fiscal year 2007-08 a mid-year adjustment will be requested to increase budget and scope of this project. ClP FACTS: o Continuing o Timeline: FY 2007-2012 ~ Managing Department: Public Works ¯ Comprehensive Plan: Program C-20 ~ Board/Commission Review: PTC IMPACT ANALYSIS: ° Environmental: Categorically exempt from CEQA under Section 15301. ° Design Elements: Reasonable efforts will be made to match existing pavement. o Operating: Reduces street maintenance costs. STREET MAINTENANCE con~/nLled (PE-86070) PY Budget t ongoing PY Actuals as of 12/31/2007 !ongoing Source of Funds: Pre-Design Costs Design Costs $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 Construction Costs $3,841,649 $2,145,000 $2,145,000 $2,145,000 $2,145,000 $12,421,649 Other Total Budget RequeSt :. ~i:’ S3 89_1 649 ! $3,186,649i $1,320,000 $1,320,000 $1,320,000 $1,320,000 $8,466,649Revenues: Infrastructure Reserve with the following reimbursements: Others(S1,250,000); State Grant(S856,914); Street Improvement Fund(S5,350,000); State of California Prop 1B ($1,009,735) ART tN PUBLIC PLACES (AC 86017) Description: This project supports innovative programs for both interior and exterior public spaces by commissioning or purchasing works by living artists. In addition, funds may be used to obtain professional consultants to assist in selecting artists and works; preser~’e meritorious works; and defray capital expenses. This project is exclusively for the purchase and installation of public art. Justification: This project places art in public buildings or parklands and other sites open to frequent public view. It is expected that a sense of community pride and ownership in the City of Palo Alto will be the result of installing Art in Public Places. Art in Public Places preserves the long- term viability of the built environment, and helps set a standard for aesthetic variety in the conm~unity. PY Budget ongoing PY Actuals as of 12/31/2007 i $0 CIP FACTS: ,, Continuing ¯ Managing Department: Community Services o Comprehensive Plan: Programs B-3,L-19,L- 28,L-47,L-70,L-72,T-41 ¯ Board/Commission Review: PTC, PAC IMPACT ANALYSIS: ¯ Environmental: This project is categorically ]xempt from CEQA. Design Elements: Location and installation of Public Art reviewed by PAC. ¯ Operating: Siting, installation and maintenance review by PAC and staff Pre-Design Costs Design Costs Construction Costs Other Total Budget Request Revenues: Source of Funds: 351,773 350,000 sao,ooo 350,000 $so,oooI $231,773 $51,773 f: $5(31000 :1 $50;000 $50,000 i $50,000I : $2#11773 S51,773I $50,000i $50,000 $50,000 $50,000I $251,773 Capital Project Fund with the following reimbursements: General Fund(S250,000); Art Sale ($! ,773) 29 OPEN SPACE TRAILS (os-oooo- ) AND AMENITIES Description: This project restores trails, fences, picnic areas, and campgrounds in Foothills Park, the Baylands, and the Pearson-~a~rastradero Nature Preser~’es to insure that facilities are safe, accessible, and maintained for recreational uses. The project also provides habitat protection by controlling where park users may hike, bike, and assemble. These restoration projects are consistent with the Arastradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. Justification: Open Space trails require ongoing repair of natural erosion, storm damage, and control of aggressive plants, such as thistle and poison oak. Improvements to the trails within Pearson-Arastradero Preserve move trails away from environmentally sensitive areas and correct steeply sloped trails, thereby reducing erosion and providing better access to park users with disabilities. Benches, tables, footbridges and fences, which are at the end of their expected life, will systematically be replaced. Supplemental Information: Staff continues to aggressively pursue grant funding opportunities for trail and open space amenity improvements. ]~n the past four years, $435,000 from grant pro~ams augmented the City’s contribution to trails improvements. CIP FACTS: o Continuing ¯ Project Status: Construction o Timeline: FY 2000-2010 ¯ Overall Project Completion: 90% o Percent Spent: 90.50% ¯ Managing Department: Community Services ¯ Comprehensive Plan: Policy N-1 ¯ Board/Commission Review: PTC, PRC IMPACT ANALYSIS: o Environmental: This project is categorically exempt from CEQA. o Design Elements: Replacement in kind does not require review. o Operating: Tread improvement reduces soil erosion; improves access. iPY Budget [ $1,572,859 PY Actuals as of 12/31/2007 t $1,267,758 Pre-Design Costs Design Costs Construction Costs Other Total Budget Requesi $203,000 8116,000 s~16,000 $~6,000 s~36,000 $687,000 8203,ooo I s~~6’0°°i 81~6,ooo $116 000 $136,000 $687:000 i Revenues:$48,000 i }$48,000 Source of Funds:! Infrastructure Reserve ($639,000); State Grant (S48,000) 3O BAYLANDS ATHLETIC CENTER FENCING DUGOUT AND TRAILHEAD PARKING RENOVATIONS (PE-07009) Description: This project will replace the existing fencing and renovate the baseball dugouts in fiscal year 200"7-08. In addition, the parking lot wilt be resurfaced in fiscal year 2008-09. The Baylands Athletic Center complex is one of very few in the Bay Area devoted exclusively to baseball and softball. Justification: The center’s fencing is in need of replacement, and the dugouts are in need of repair. Both have not been replaced since the park’s origin. The parking lot which provides parking both for the heavily used athletic center and the International School, is in disrepair. Supplemental Information: Grant funding - 50/50 share for parking tot renovations at Baylands Trailhead. The parking lot is estimated to cost $330,000. This project was not included in the Infrastructure Management Plan (Adamson Study). The inclusion of this project will be accomplished with current staff resources and may delay or defer completion of other City Parks Improvement Projects. This project supersedes planned projects as it will result in reducing safety issues due to standing ~x ater in the parking lot at times when the Baylands Trail Head is heavily utilized. CIP FACTS: o Continuing o Project Status: Pre-Design o Timeline: FY 2007-2009 o Overall Project Completion: 0% o Percent Spent: 0.00% o Managing Department: Public Works o Comprehensive Plan: Policies C-24,C-26,Pro- gram C-19 o Board/Commission Review: PTC IMPACT ANALYSIS: o Environmental: Mitigated Negative Declara- tion adopted on September 15, 2004 i $200,000PY Budget ~ ~ PY Actuals as of 12/31/2007 II $6.205 Pre-Design Costs Design Costs $30,000 ’$30,000 Construction Costs $252,905 $350,000 $602,905 Other Total Budget Request $252,905 I $3801000 S632,905 Revenues:! $165,000 $165,000 Source of Funds:Infrastructure Reserve with the following reimbursements: Others(S165,000) Council Policy Direction:Project is not in planned General Fund IMP and/or does not have an identified funding source. Homer Avenue Undercrossing (10i 2! ) Continuing -- Miscellaneous Infrastructure PROJECT DESCRIPTION This project consists of design and construction of a new pedestrian/bicycle grade-separated crossing of the Caltrain tracks approximately 800 feet south of the Palo Alto Caltrain station platform between the Palo Alto Medical Founda- tion and the Homer/Alma intersection. The project will provide access from the South of Forest Area (SOFA) residen- tial and commercial areas to the new Palo Alto Medical Foundation (PAMF) campus, to the Caltrain station, and to the new bike path constructed by PAMF along Urban Lane which is planned to be extended south to Churchill Avenue. By improving access to the major multi-modal hub the project will encourage and facilitate multi-modal trips. PROJECT JUSTIFICATION The need for a new pedestrian/bicycle crossing of the railroad tracks was identified during the review of the plan for the new PAMF campus. The approved PAMF campus plan includes an area to accommodate a pedestrian/bicycle access/ landing area for a future crossing and a connection to the existing segment of the bike path built by PAMF on its cam- pus. In conjunction with the PAMF/SOFA Coordinated Area Plan study, a planning and feasibilit.v stud?,’ for the pedes- trian/bicycle crossing of the Caltrain right-of-way in the vicinity of the Homer/Alma intersection was prepared. It is projected that approximately 1,600 to 1,800 pedestrians and bicyclists would use this facility daily. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR P’~ Budget 2007-08 2008-09 2009-10 2010-11 2011-12 AMOUNT $5,529,028 ($165,085) COMPONENTS Returned to Infrastructure Reserve Sources of Funding: General Fund with the following reimbursements: TEA-21 ($2,200,000); Sheraton and Palo Alto Medical Foundation ($350,000) 32 Homer Avenue Undercrossing (10! 21 ) con tin ued IMPACT AND SUPPORT ANALYSIS Environmental: Design Elements: Operating: Telecommunications: Environmental review will be required Project will be reviewed by CIP Design Consultant and is subject to Architectural Review Board and Bicycle Advisory Committee review, Maintenance through Public Works Operations None COMPREHENSIVE PLAN This project furthers policy T-14 and program T-21 of the Comprehensive Plan ANIMAL bilE,.., ,-.R EXPANSION & RENOVATION (PE-04014) Description: This project will provide a 2,000 square foot expansion to the Animal Shelter to increase administrative space, cat rooms, veterinao, receJv nJtreatment area, spay/neuter clinic, storage areas, and add a small animal room. A new separate 2,300 square foot dog kennel building will also be added. In addition, the HVAC system will be renovated or replaced, electrical service panels will be upgraded, and ADA requirements will be met. If necessary, the structure will be seismically evaluated. Justification: Since 1993, the City has provided animal control services to the cities of Mountain View, Los Altos, and Los Altos Hills. in December 2003, the City entered in to an agreement with the City of Sunnyvale for sheltering sen, ices beginning January 1, 2004. In order to provide services to Sunnyvale, and because Palo Alto has reached its capacity for housing and kenneling animals, an expansion of the facility is needed. Supplemental Information: This is an additional request in ~; 2005- 06. The cities of Sunnyvale, Mountain View, Los Altos and Los Altos Hills will reimburse the City of Palo Alto the total amount of $269,000 for this $442,875 project. Several items from the design effort were not included in the original budget. The items generally be!ong in the categoo’ of structural and seismic impro,,ements, termite and dry rot repair, or accessibility upgrades. They include: fumigating the buildings and repairing dry rot; adding seismic hold-downs to foundations and connecting the covered ~ alkway to the building in order to improve seismic stability, suengthening existing roof joists; repainng damage at the northwest wall storage area; adding a firewall and fire sprinklers; and adding various ADA improvements to the existing staff area. In addition to these improvements, the overall cost of the project has increased due to the escalating cost of construction materials and labor. Other represents IMP staff support. CIP FACTS: o Continuing o Project Status: Design ¯ Timeline: FY 2005-2007 o Overall Project Completion: 30% o Percent Spent: 3.25% ¯ Managing Department: Public Works o Comprehensive Plan: Policy C-24 and Pro- gram C-19 ¯ Board/Commission Review: ARB IMPACT ANALYSIS: ° Environmental: An environmental analysis has been completed ° Design Elements: This project will be subject to review by the ARB. o Operating: Reduces structural and system maintenance costs. ANIMAL SHELTER EXPANSION ] PY Budget i S2,552,729 ~ PY Actuats as of 12/31/2007 I $723,624 & RENOVATION (PE-04014) ~ Pre-Design Costs i Design Costs i Construction Costs ($1,316,988)(S1 316,988)! i Other Total Budget Request (S1,316,988)(S1,316,988) i i Revenues:($1,316,988)($1,316,988) Source of Funds:Infrastructure Reserve with the following reimbursements: City of Sunnyvale ($1,316,988) ELECTRIC UTILITY (ELo0201!) Description: This project will improve the ability ofPalo Atto’s utilities to use the citywide Geographic Information System (GIS). As with other GIS activities, completion of data-related tasks are the primary emphasis. While most of the electric system is accurately mapped, several map sets remain to be integrated into the GIS. Justification: The Geographic Information System has grown from being a set of special purpose computer applications to being an information tool that serves all segments of the city. Initially used only by a few highly skilled technicians and engineers, GIS applications are noxv standard on eveW new personal computer that the city deploys. Applications have been developed which make GIS information accessible to hundreds of users greatly increasing the value of the system. Budget i ongoingPY i py Actuals as of 12/3112007 $0 CIP FACTS: o Continuing o Project Status: Construction o Overall Project Completion: 0% o Managing Department: Utilities oComprehensive Plan: ProgramT-lO ¯ BoardlCommission Review: UAC, PTC IMPACT ANALYSIS: ¯ Environmental: This is a project under CEQA. o Operating: There will be ongoing annual main- tenance costs. Pre-Design Costs Design Costs Construction Costs Other TOtal Budget Request $80,000 $40,000 $120,000 sso,ooo t s4o,ooo i I:i $12o,ooo Revenues: Source of Funds:Electric Fund Two(2) New Vehicles-Water Transmission (WS-05000) New -- Distribution System - System Improvements PROJECT DESCRIPTION This project will acquire two F-350, utility body trucks with lift gates and fully equipped with radios and safety lights. One of the trucks will need to be equipped with an enclosed valve operator system and a permanent mounted generator as well. The second truck will need to be equipped with a permanent mounted generator and an electric air compressor system. These vehicles will support Water Transmission Staff in their additional Chloramine Conversion related distri- bution operation duties. PROd ECT .J UST!FICAT!ON The truck with the valve operator system will be utilized by the t;vo man flushing crew, which will be operating valves on a daily basis all year round. This will benefit customers in several ways by ensuring all distribution valves operate, hydrants are operating, prevention of nitrification, and pipeline cleaning wi]l be achieved. A crew has been formed to implement the Unidirectional Flushing Program to prevent nitrification and water quality impacts to customers. With- out this truck these maintenance tasks will not be accomplished safely, and efficiently. The truck with the permanent mounted generator and electric air compressor system wi]l be utilized by the water oper- ations maintenance mechanic. This mechanic was moved from the Shop and Field Services group within Water-Gas- Wastewater to the Water Transmission group to develop and implement a maintenance program. Currently, this mechanic does not haxe a truck and is borrowing a vehicle from the garage. The truck that is being borTowed has served its useful life and has been loaned to us on a temporary, basis. The temporary truck has broken down several times and is not a reliable ,,chicle. This mechanic will need a permanent assigned ;,chicle for his tools and equipment. PROJECT STATUS This is a new project in I=Y 2004-05. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR 2004-05 2005-06 2006-07 2007-08 2008-09 AMOUNT $140,000 ($26,967) $27~000 COMPONENTS Purchase vehicles to support additional operational duties for Chloramine con- version. Returned to reserve Additional Funding Sources of Funding: Water Fund Two(2) New Vehicles-Water Transmission (WS-05000) cOP.,~lrTL~Sd IMPACT AND SUPPORT ANALYSIS Environmental: Design Elements: Operating: Telecommunications: None None Funds are needed for additional expenses of vehicle maintenance and replacement. None COMPREHENSIVE PLAN The Comprehensive Plan contains no policies or programs directly, related to this project. Managing Department: Utilities SEWER SYSTEM EXTENSIONS (WCo80020) Description: This project provides for the installation of sewer latera! connections, additions of existing mains, and extensions of mains for new or existing customers. Justification: It is necessary’ to provide sewer connections to ser~’e new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non-plastic sewer service laterals become cracked and broken by tree root intrusion, ground movement, and third party excavatioh damages requiring the laterals to be replaced. Some new service installations will be done via external contract in order to speed the installation process and reduce internal overtime expense. Supplemental Information: $500,000 added each year to revenues for Capacity Fees. CIP FACTS: o Continuing o Project Status: Other - Managing Department: Utilities o Comprehensive Plan: Policy N-18 IMPACT ANALYSIS: o Environmental: Categorically exempt under Section 15302 of CEQA. o Design Elements: Trenching work will be coor- dinated with Public Works. ~ Operating: Reduces future maintenance expenses. o Telecommunications: None ] PY Budget i ongoing i PY Actuals as of 12/31/2007 i $0 Pre-Design Costs i Design Costs ! Construction Costs Other Total Budget Request $878,000 $389,000 $401,000 $413,000 $425,000 $2,506,000 $878,000 $389,000 $401’000 I’ $413,000 $425,000 $2,506,000 i Revenues:$1,378,000 $889,000 $901,000 $913,000 $925,000 $5,006,000 Source of Funds:Wastewater Collection Fund with thefollowing reimbursements: Others(S5,006,000) 39 WW Collection Sys. Rehab/Aug. Project i7 (WC-04002) Continuing -- Collection System- System Improvements (FORMERLY PROJECT #0402) PROJECT DESCRIPTION This project implements the establishment of a baseline condition assessment of the City’s wastewater collection sys- tem. The work involves setting up procedures for data collection, televising all of the sewer mains in the City, and eval- uating the data to prioritize future collection system ~:ehabilitation. Additionally,, it will include an off-the-shelf computer software to analyze the data and replace the outdated SIMMS program currently being used by Operations. The computer maintenance software will be integrated with the City’s SAP program. The mains televised will include all of the collection system mains in the City. Deliverables include digital video docu- ments for the collection system, computer system and software for analysis and SIMMS replacement training for staff, and system support documents. PROJECT JUSTIFICATION The recently concluded 2004 Wastewater System Master Plan Capacity Assessment indicated that the majority of the remaining capacity improvements identified in the 1988 Master Plan modifications were not needed due to system improvements and rehabilitation consLructed in the 15 years following the 1988 Master Plan and to a refined dynamic collection system model. Condition assessment followed by prJoritized rehabilitation is now the top priority. Establishing a baseline condition is a key tool to identify’ing and correcting system problems proactively instead of reac- tively. This is one way to better manage the collection system and help prevent us from possible fines under new more stringent Capacity Management Operation Maintenance (CMOM) discharge permit requirements for sanitap,.’ sewer overflows. This project will establish a baseline condition that WC Operations will continue to re-evaluate each line on a 5 year basis. PROJECT STATUS This is a continuing project that is constructing priority, one capital improvement projects recommended by the 1988 Master Plan. 4O WW Co!lection Sys. Rehab/Aug. Project 17 (WC-04002) continued FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR AMOUNT PY Budget Ongoing 2004-05 2005-06 2006-07 200%08 2008-09 $2~142,000 $8,000 COMPONENTS Project design, engineering, records research, plan CAD drafting, financial asset management, collection system model updates, collection map updates, GIS database updates, minor order preparation for Operations section records, and as-built plan preparation. Project construction, inspection, project management, and project administra- tion. Street Cut Fee Additional Funding Sources of Funding: Wastewater Collection Fund IMPACT AND SUPPORT ANALYSIS Environmental: Design Elements: Operating: Telecommunications: Categorically exempt under Section 15302 of CEQA, n~nor changes to existing utilities facilities. The rehabilitation, augmentation, lateral and main replacements identified under this project are coordinated with the Public Works Department’s Fix e-Year Paving Plan on the Graphic Information System!Geographic Information System. There will be reduced maintenance expense. None COMPREHENSIVE PLAN This project furthers Policy N-1S of the Comprehensive Plan. Managing Department: Utilities SAN FRANCiSQUITO CREEK STORM WATER Pur P STATION (SD-06102) Description: This project implements the highest priority CIP project included in the Storm Drainage Fee increase approved in 2005. A new pump station will be constructed at the end of an existing 96" - diameter storm drain ouffall into San Francisquito Creek just downstream of Highway 101. This out-fall drains a 1250-acre area of northeastern Pa!o Atto. The new pump station will be constructed within an existing easement ~anted to the City on land owned by Santa Clara Valley Water District. Justification: The pump station will allow the discharge of storm runoff into the creek even when the creek water surface elevation is higher than the nearby’ ground surface elevations. Supplemental Information: This improvement is consistent with the priorities established with the voter-approved storm drain rate increase. The project will be reviewed with the Storm Drain Oversight Comsmttee. PY Budget t $972,949 i PY Actuals as of 12./31/2007 1 $565,290 ClP FACTS: ¯ Continuing ¯ Project Status: Design o Timeline: FY 2006-2009 ¯ Overall Project Completion: 50% o Percent Spent: 25.57% ° Managing Department: Public Works ¯ Comprehensive Plan: Policy N-24,Program N- ~36 ¯ Board!Commission Review: ARB, PTC, SDOC o Art in Public Places: Yes IMPACT ANALYSIS: ¯ Environmental: An environmental impact assessment will be required. o Design Elements: ARB review will be required for design elements. o Operating: Will result in increased storm drain maintenance expense. o Telecommunications: Will be connected to the City’s SCADA system. I Pre-Design Costs Design Costs I Construction Costs [ Other ,Total Budget Request [ Revenues: I Source of Funds: $6,934,577 $6,934,577 $6934577. I ...." I "I $6,934,577 Storm Drainage Fund 42 DISINFECTION FACILITY IMPROVEMENT PROGRAM (WQo06014) Description: This project will replace the use of chlorine for disinfection of plant effluent. The project will include facility planning, environmental review, life cycle assessment, funding/institutional agreements, permitting, design, and construction of an Ultraviolet Disinfection System (UV). Justification: The RWQCP embarked on a project entitled the Disinfection Alternatives Work Plan because the plant presently uses chlorine gas, a conventional but controversial chemical, to disinfect its treated water prior to discharge to the Bay. Through the fall of 2004 and 2005, the RWQCP met with the kong-Term Goals Study stakeholders to provide a forum for stakeholder involvement and input. The comrmttee came to consensus to begin the process of developing and implementing the conversion to UV. Supplemental information: The pre-design and MN~D processes are nearing completion, project costs have been estimated and staff is investigating financing options which may include state ~ants and !oans. A 2 percent state loan may be available for 100 percent of the design and construction costs. In addition to the environmental and safety benefits of UW there will be significant, approximately, S0.5 million, ongoing operational savings that will offset a portion of the loan payments estimated to be $1.5 million. A city manager’s report will be forthcoming. PY Budget I $120,000 i PY Actuals as of 12/31/2007 J $0 CIP FACTS: ¯ ContinUing o Project Status: Pre-Design o Timetine: FY 2007-2011 o Overall Project Completion: 0% o Percent Spent: 0.00% o Managing Department: Public Works o Comprehensive Plan: Policy N-25, Program N-37 o Board/Commission Review: PTC IMPACT ANALYSIS: o Environmental: Environmental review will be performed. o Design Elements: Consultant Design ele- ments will be required. Pre-Design Costs . Design Costs $1,350,000 $1,350,000 i Construction Costs $10,000,000 $25,000,000 !Other Total Budget Request S1,350~000 $10,000,000 I i :~ $26~35Q~0~0 Revenues:$1,350,000 i$15,000,000 $10,000,000 I $26,350,000 Source of Funds:Wastewater Treatment Fund with the following reimbursements: Others(S26,000,000) i$15,000,000 I 1 ,ooo,ooo IT Systems Management TE-01008 (Formerly TE-10108) Continuing -- Technology PROJECT DESCRIPTION This project will acquire the hardware and software necessary to improve the City’s Information Technology Division (IT) systems management. IT would acquire technology change management software to track changes to City systems and notify staff when changes occur. IT would also acquire hardware for the creation of a systems test and de~’elopment lab, where staff can test new software or peripherals before installing them. This project funds a requirements study on the type and configuration of additional computer capacity to allow for the proper regression testing (testing of upgrades to the Cib/s major business applications and emergency fixes), system and integration testing of business applications, and unit testing. A suite of tools that allows for complete testing, including the development of test scripts, the storing of test data for regression testing, and generating statistics, also needs to be purchased. PROJECT JUSTIFICATION Techno]o£y chan~e mana_oement software is a basic necessaQ, too! in mana~,inc, the multitude of City s\,stems in a cen- tralized way. A systems test and development lab is a standard feature in a technology function, and wilt allow staff to know that systems will operate as predicted before they are installed. An appropriate test environment is required in support of all business applications. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR P~; Budget 2007-08 AMOUNT s_ss ,lSO COMPONENTS Return to Reserve Sources of Funding: General Fund with the following reimbursements: Electric Fund ($5,500); Water Fund ($2,000); Gas Fund ~$.~,_ 00), Wastewater Collection Fund ($1,000); Storm Drainage Fund ($500); Refuse Fund ($1,500); Waste- water Treatment Fund ($3,000); Stanford (151,500) IMPACT AND SUPPORT ANALYSIS Environmental: Design Elements: Operating: Telecommunications: None None Ongoing annual maintenance of $18,000 and annual Technology Fund charges. None COMPREHENSIVE PLAN The Comprehensive Plan contains no policies or programs directly related 1o this project. LIBRARY CIRCULATION SELF-SERVICE CHECKOUT STATIONS (TE-06000) Description: This project will fund the purchase of two express self- service stations that will be used by library customers to checkout their own materials. One station"’:" ~" -1 .......~- of "~ r-, .,,w m ue F~aced Te~ace branch libraries. The equipment, si~lar to that in place at the Mitchell Park and Main libr~ies, wilt be networked to the library system that manages al] circulation transactions. Justification: A major goal of the Library is to implement technologies that will improve customer seN’ice and help control staffing costs. Express checkout stations achieve this goal by enhancing self-service options for library ser%ce, increasing privacy for customers, improving turnaround time, reducing repetitive stress injuries among staff, and enabling the libraW to handle increased circulation activity without adding staff. This technology is already in place in two of the five libraries. [ ClP FACTS: ’ o New iP roject Status: Other Timeline: FY 2005-2006 ~ Percent Spept: 0.00% o Managing Department: Administrative Ser- vices o Comprehensive Plan: This project furthers Policy C-3, C-9 IMPACT ANALYSIS: i PY Budget ~, PY Actuals as of 12/31/07 $38,300 $38,129 ] Pre-Design Costs ’,Design Costs i Construction Costs i Other (S171) I Total Budget Request I (S171) .... Revenues: :~ Source of Funds:Technology Fund EGOWWEB INFRASTRUCTURE & APPLICATIONS (TEo0201 4) Description: This project will put in place the infrastructure required for small to medium sized web applications. Projects will be developed when further enhancements are needed for delivery of similar functionality. This project will also analyze, design, build, and implement some initial web applications. This applications may include a number of department-wide functions; such as customer access to Utility billing information and online registration to enjoy, classes. Justification: With the growing demand for web applications, the City’s Information Technology Division must first design and implement the appropriate infrastructure to support the new applications. Once the infrastructure is in place, application delivery will follow. PY Budget ~I $700,000 PY Actuals as of 1~31/2007 i $700,000 CIP FACTS: o Continuing o Project Status: Other o Timeline: FY 2007-2011 ¯ Overall Project Completion: 10% ¯ Percent Spent: 0.00% o Managing Department: Administrative Ser- vices o Comprehensive Plan: Policy G-3, Programs T-8, T-10, T-12, G-4, G-5 ~ IMPACT ANALYSIS: ¯ Environmental: Not a project under CEQA o Operating: Ongoing annual maintenance costs of $25,000 Pre-Design Costs Design Costs Construction Costs Other Total BUdget-Request. " t i ....-~i ’i : Revenues: Technology Fund with the following reimbursements: Electric Fund(S193,183); Gas Source of Funds:Fund(S57,569); Refuse Fund(S52,238); Storm Drainage Fund(S5,663); Wastewater Collec- tion Fund(S19,470); Wastewater Treatment Fund(S31,433); Water Fund(S31,593) SAP Continuous Improvement Project (TE-05001) New--Technology PROJECT DESCRIPTION This project will continue the effort to build upon the Enterp~-ise Resource Planning project foundation and to stream- line the new system.The project for the Enterprise Resource Planning project was completed in FY 2002-03 and accom- plished its primary objectives, to replace our aging Financial and HR/Payrolt systems and to implement new functionality such as project management4 work order, and service order system, thus laying down the foundation for the City’s enterprise-wide, application systems. PROJECT .J~JST!F!CAT!ON The Enterprise Resource Planning project laid the foundation for the City’s enterprise-wide, application systems. This project will take advantage of that foundation of hardware, software, and knowledge. Also during that project, many opportunites were encountered that could not be incorporated into the scope of that project. We want to pursue those opportunities. This is a new project for FY 2004-05. PROJECT STATUS FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR PY Budget AMOUNT $232,000 COMPONENTS Sources of Funding: Technology Fund IMPACT AND SUPPORT ANALYSIS Environmental: Design Elements: Operating: Telecommunications: This project is exempt from CEQA requirements. None In 2005-06, there will be additional maintenance on new hardware and software. None COMPREHENSIVE PLAN This project furthers Programs T-10, T-12, 0-3, and G-5 of the Comprehensive Plan. Managing Department: Administratix’e Services 47 Compressed Natural Gas Refueling Station Relocation (VR04011) New- Miscellaneous PROJECT DESCRIPTION This project will relocate the City’s previous Compressed Natural Gas (CNG) refueling station to the downtown area; upgrade the station’s control systems, and provide for a system to boost the gas line pressure at the new location to match the inlet requirements of the existing compressor. PROJECT JUSTIFICATION The City’s existing CNG refueling station was constructed in 1994. Since then, the City’s CNG vehicle fleet has grown to the point where the station is undersized for the current demand. Although this refueling station is undersized for its application at the Municipal Services Center, and is being replaced by a separate project, it is still serviceable, and would be veW useful in a different location. Location-for siting this station would be in the downtown area, preferably at Fire Station One. This is a new project in FY 2003-04. PROJECT STATUS FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR {AMOUNT PY Budget I $250,000 C©MP©NENTS Sources of Funding: Vehicle Replacement Fund IMPACT AND SUPPORT ANALYSIS Environmental: Design E]ements: Operating: Telecommunications: Noise mitigation may, be required Engineering for the relocation and control system upgrades will be provided by, an engi- neering consultant. This project may, be subject to review by’ the Architectural Review Board. Ongoing maintenance Access to City telecommunications network for monitoring station operations COMPREHENSIVE PLAN This project furthers Policy N-26 and Program N-40 of the Comprehensive Plan. Managing Department: Public Works 48 General EXHIBIT C 7.0r@fehensive Plan Maintefi~ce Fee~"’:’: ? ~.dditional plan review required by changes, ~dditions, or revisions to plans (1/2 hour minimum), including review of " a!ternarive means and methods" reauests $88.00ihour ;91.00ihour Address changes Drawing Copy Fee Inspections for which no fee is specifically indicated (2 hour minimum) Inspections outside of normal business hours (2- ~our minimum) Geo-Tech Report Review (1-hour minimum) Microfihn Copy/Print ~,’Iicrofilming (To Film) Real Property Research Fee (1-hour minimum) Record Management Fee Re-inspection Fee Permit Automation Fee (applies to all applications & permits) )ennit Reactivation (l’inal inspection only’) Mechanical Permits Base Fee New or remodeled square footage (includes all mechanical work) Air conditioner or heat ~um~ Boiler (certified design) )uct outlet (each) Each evaporative cooler Each exhaust hood (kitchen or industrial) ;ach furnace and flue iach vent fan (bath, dryer, residential kitchen) Fire damper (each) Flue (each) Process piping system Process piping system (hazardous) Water heating solar panel (each) Swimmin~ pool heater $!50.00 plus Other Application Fees on )age 17-6 $36.00/request $78.00ihour $ t 26.00/hour $158.00/hour $3.00/sheet $3.00isheet $56.00 per hour ;t50.00 plus Other Application Fees on page 17-6 $36.00!request $80.O0/hour $ ] 30.00ihour ~ 163.00/hour ~3.00isheet $3.00!sheet $58.00 per hour Please look under the Planning Deparmwnt $53,00 each $2.00 per application or pen-nit $300.00 or reactivation fee per PAMC Section 16.04.100 (whichever is less) P/annin~ ~Division section $53.00 each $2.00 per application or permit $300.00 or reactivation fee per PAMC Section 16.04.100 (v,.h chever is less) $72.00ipermit $0.09 per square foot $25.00 $25.00 $0.50 $25.00 $25.00 $25.00 $10.00 $5.00 $5.00 $25.00 ~50.00 $10.00 $25.00 $72.00/permit $0.09 per square foot $25.00 ;25.00 ;0.50 ;25.00 ;25.00 $25.00 $10.00 $5.00 $5.00 ;25.00 ;5O.OO $10.00 $25.00 49 Ci&_" ofPalo .41to 2007-08 Municipal Fee Schedule EXHIBIT C Development Impact Fees Parks Community Centers Libraries Parkland Dedication Fee Residential: Single family~ $8,878/residence (or $13,257/residence larger than 3,000 square feet); Multi-family $5,81 l/unit (or $2,938/unit smaller than or equal to 900 square feet). Nonresidential: Commercial/industrial, $3,770.00 per 1,000 square feet or fraction thereof; Hotel/Motel, $1,704.00 per 1,000 square feet or fraction thereof Residential: Single family~ $2,302iresidence (or $3,445/residence larger than 3,000 square feet); Multi-family $! ,514/unit (or $764iunit smaller than or equal to 900 square feet) Nonresidential: Commercial/Industrial, $213.00 ~er 1,000 square feet or fraction thereof; -IoteliMote!, $96.00 per !,000 square feet or fraction thereof Residential: Single family~ $803iresidence residence (or $!,194/residence larger than 3,000 square feet); Multi-family $525iunit (or $263/unit smaller than or equal to 900 square feet) Nonresidential: Commercial/Industrial, $203.00 per !,000 square feet or fraction thereof; Hotel/Motel, $85.00 per !.000 square feet or fraction thereof Residential subdivisions with 50 units or fewer: $28,620 per single-family unit, $19,620 per multi-family unit. Residential subdivisions witl" more than 50 units are required to dedicate ~arkland in the amount required by the City’s )arkland dedication ordinance, Chapter 21.50 )f the Palo Alto Municipal Code. Residential: Single family~ $9,0641residence (or $13,535/residence larger than 3,000 square feet): Multi-family $_,9o~/umt (or $3,000/unit smaller than or equal to 900 square feet). Nonresidential: Commercial/Industrial, $3,849.00 per 1,000 square feet or fraction thereof; Hotel/Motel, $1,740.00 per 1,000 square feet or fraction thereof Residential: Single family~ $2,350/residence (or $3,5 ! 7/residence larger than 3,000 square feet); Multi-family $1,546/unit (or $780/unit smaller than or equal to 900 square feet) Nonresidential: Commercial/Industrial, $217.00 per 1,000 square feet or fraction thereof; Hote!iMotel,’~ $98.00 per 1.000 square feet or fraction thereof Residential: Single family~ $820iresidence residence (or S 1,219,/residence larger than 3,000 square feet); Multi-family $536iunit (or $269iunit smaller than or equal to 900 square feet) Nonresidential: Commercial/Industrial, $207.00 per 1,000 square feet or fraction thereof; Hotel/Motel. $87.00 per 1.000 square feet or fraction thereof Residential subdivisions with 50 units or fewer: $28,620 per single-family unit, $19,620 per multi-family unit. Residential subdivisions with more than 50 units are required to dedicate ,arkland in the amount required by the CitT’s ,arkland dedication ordinance, Chapter 21.50 )f the Palo Alto Municipal code. CiO, of Palo Alto 5O 2007-08 Municipal Fee Schedule Exhibit D 2007,08 Table of Organization ~ : ¯ 2005-06 2006-07 Actual Adjusted Budget Budget 2007-08 2007-08 Mid-Year Adopted Budget Budget Change 2007-08 Adjusted Budget G~NE1L~.L City Manager Administrative Assistant Administrative Associate I Administrative Associate 12I Assistant City Manager Assistant to City Manager City Manager Executive Assistant to the City Manager 1.00 1.00 1.00 0.00 1.00 0.00 0.00 1.50 0.00 1.50 0.00 0.00 1.00 0.00 1.00 1.00 1.00 1.00 0.00 1.00 1.00 2.00 2.00 0.00 2.00 1.00 1.00 1.00 0.00 1.00 0.00 1.00 1.00 0.00 1.00 Manager, Economic Resources Office Specialist 1.00 0.00 0.00 0.00 0.00 1.50 1.50 0.00 0.00 0.00 Senior Administrator Staff Assistant to City. Manager 0.00 0.00 1.00 0.00 1.00 1.00 0.00 0.00 0.00 0.00 [Total City Manager -:-:.: 8,50:8,50 11.50 0.00 11,50 (1) Unfreeze 1.0 FrE Public Commumcations Manager, Freeze 1.0 FTE Manager, Communcations Exhibit D 2007-08 2005-06 2006-07 2007-08 Mid-Year 2007-08 Actual Adjusted Adopted Budget Adjusted ~,uuget budget Budget Change Budget GENERAL FUND Fire Department Administrative Assistant 1.00 1.00 1.00 0.00 1.00 Battalion Chief 3.00 3.00 3.00 0.00 3.00 Deputy Fire ChieffFire Marshal 1.00 1.00 1.00 0.00 1.00 Deputy, Fire Chief EMT 2.00 2.00 2.00 0.00 2.00 EMS Chief 0.00 1.00 1.00 0.00 1.00 EMS Coordinator 1.00 1.00 1.00 0.00 1.00 EMT Basic 3.00 3.00 3.00 0.00 3.00 Fire Apparatus Operator 30.00 30.00 30.00 0.00 30.00 Fire Captain 27.00 27.00 27.00 0.00 27.00 Fire Chief 1.00 1.00 1.00 0.00 1.00 Fire Fighter 45.00 45.00 45.00 0.00 45.00 Fire Inspector 2.00 3.00 3.00 0.00 3.00 Hazardous Materials Inspector 2.00 2.00 2.00 0.00 2.00 Hazardous Materials Specialist 1.00 1.00 1.00 0.00 1.00 Office Specialist 4.00 4.00 0.00 0.00 0.00 Training Captain [Total Fire .’~ Footnotes: (1) Reclassify 1.0 FTE Administrative Associate I to Administrative Associate l~I (2) Reclassify, 1.0 FTE Executive Assistant to OES Coordinator 1.00 1.00 1.00 0.00 1.00 125.00 ~ 127.00 127.00i:- i :0.00:: 127,00: 52 Exhibit D 2007208 Table Of Organization:_ ~. 2005-06 2006-07 Actual Adjusted Budget Budget 2007-08 2007-08 Mid-Year 2007-08 Adopted Budget Adjusted Budget Change Budget GENE1L&L FUND Human Resources Department Administrative Assistant Administrator, Human Resources i .00 1.00 1.00 0.00 1.00 5.00 5.00 5.00 0.00 5.00 Director, Human Resources 1.00 .1.00 1.00 0.00 1.00 Human Resources Rep Manager, Employee Relations Manager, Human Resources & Development 0.00 1.00 2.00 0.00 2.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 0.00 0.00 0.00 Office Specialist 1.00 1.00 0.00 0.00 0.00 Senior Administrator 0.75 ! .00 1.00 0.00 t.00 tTotal Human Resources ":15.35 15.60 ¯ 15.60 .0.40 16.00 Footnotes: (!) Reclassify 1.0 FTE Manager, Risk & Benefit to Assistant Director, Human Resources (2) Add .40 FTE to Human Resources Assistant-Conf. Exhibit D ....2007-08~Table Of " "’ "Organization 2007-08 2005-06 2006-07 2007-08 Mid-Year 2007-08 Actual Adjusted Adopted Budget Adjusted Budget Budget Budget Change Budget ENTERPRISE FUNDS Utilities Deparlment P, dministration, Electric, Gas, Wastewater Collection and Water Account Representatives 3.00 3.00 3.00 0.00 3.00 Accounting Specialist 1.00 1.00 1.00 0.00 !.!3t3 Administrative Assistant 1.00 1.00 1.00 0.00 1.00 Administrative Associate I 0.00 0.00 3.00 0.00 3.00 Asst. Director Utilities!Administrative Services Asst. Director Customer Support Services Asst. Director Utilities/Engineering Asst. Director UtilitiesJOperations Asst. Director Utilities!Resource Management Associate Power Engineer Business Analyst Cathodic Technician Cement Finisher Communications Specialist Contracts Administrator Coordinator, Utils. Safety & Security Coordinator, Utility Projects Customer Service Representative Customer Service Specialist Customer Service Specialist-Lead Director, Administrative Services Director, Utilities Electric Project Engineer Electric Underground Inspector Electrical Assistant ] Electrician Electrician-Lead Engineer Engineering Manager, Electric Engineering Manager, WGW Engineering Technician Equipment Operator Gas System Technician Heavy, Equipment Operator Inspector, Field Services Linepersorv’Cable Splicer Lineperson/Cable Splicer-Lead Maintenance Mechanic Maintenance Mechanic - Welding Manager Utilities Telecommunication Manager, Communications Manager, Electric Operations Manager, Energy Risk Manager, Field and Customer Service 1.00 0.00 0.00 0.00 0.00 0.130 1.00 1.00 0.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 i .00 i .00 O.O0 1.00 1.00 1.00 1.00 0:00 1.00 1.00 0.00 0.00 0.00 0.00 1.00 0~00 0.00 0.00 0.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 0.00 1.00 !.00 1.00 1.00 0.00 1.00 1.00 1.013 1.00 0.00 1.00 1.00 1.00 i .00 0.00 1.00 2.00 3.00 3.00 0.00 3.00 5.00 5.00 5.00 0.00 5.00 2.00 2.00 2.00 0.00 2.00 1.00 1.00 ! .00 0.00 1.00 0.15 0.!5 0.!5 0.00 0.15 1.00 1.00 1.00 0.00 1.00 3.00 3.00 3.00 0.00 3.00 2,00 2.00 2,00 0.00 2.00 4.00 4.00 4.00 0.00 4.00 14.00 14.00 !4.00 0.00 14.00 7~00 7.00 6.00 0.00 6.00 4.00 4.00 4.00 0.00 4.00 1.00 1.00 1.00 0.00 i .00 1.00 1.00 1.00 0.00 1.00 2.00 3.00 3.00 0.00 3.00 2.00 2.00 2.00 0.00 2.00 2.00 2.00 2.00 0.00 2.00 9.00 10.00 10.00 0.00 10.00 4.00 4.00 4.00 0.00 4.00 10.00 10.00 i0.00 0.00 10.00 500 5.00 4.00 0.00 4.00 2.00 2.00 1.00 0.00 1.00 0.00 0.00 1.00 0.00 1.00 ! 00 1.00 i .00 0.00 1.00 1.00 1.00 0.00 0.00 0.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 0.00 l,O0 1.00 1.00 !.00 0.00 1.00 Manager, Utilities Marketing Services Manager, Utilities Operations WGW 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 0.00 1.00 Marketing Engineer Meter Reader Meter Reader-Lead Office Specialist Power Engineer ! .00 1.00 1.00 0.00 1.00 5.00 5.00 600 000 6.00 I.O0 1.00 1.00 0.00 1.00 3.00 3.00 0.00 0.00 000 0.00 2.00 2.00 0.00 2.00 Exhibit D 200%08 Tabli~ Of Organization,> 2007-08 2005-06 2006-07 2007-08 Mid-Year 2007-08 Actual Adjusted Adopted Budget Adjusted Budget Budget Budget Change Budget ENTERPRISE FUNDS Utilities Department Administration, Electric, Gas, Wastewater Collection and Water Project Engineer Project Manager Resource Planner Senior Administrator Senior Business Analyst Senior Electric Project Engineer Senior Utilities Field Services Representative Senior Market Analyst Senior Mechanic Senior Project Engineer Senior Resource Ori_.qinator 6.00 6.00 6.00 0.00 6.00 0.75 0.75 1.75 0.00 1.75 4.00 3.00 3.00 0.00 3.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 0.00 1.00 5.00 4.00 4.00 O00 4.00 1.00 1.00 1.00 0.00 1.00 2.00 3.00 3.00 0.00 3.00 0.00 1.00 1.00 0.00 1.00 4.00 4.00 4.00 0.00 4.00 1.00 1.00 1.00 0.00 1.00 Senior Water System Operator Staff Secretary 1.00 2.00 2,00 0,00 2.00 7.00 7.00 0.00 0.00 0.00 Supervisor Electric Systems Supervisor, Meter Readers & Field Services Supervisor, Utility Construction Supervisor, Water, Gas, Wastewater Super~ isor, Water Transmission Tree Maintenance Person Truck Driver Under~ound Inspector - Lead Utilities Accounting Technician Utilities Credit!Collection Specialist Utilities Engineer Eslimator Utilities Engineer Estimator - Lead Utilities Field Service Representative Utilities Installer/Repairer Utilities Installer/Repairer Assistant 6.00 5.00 5,00 0.00 1.00 0.00 0,00 0.00 1.00 ! .00 000 0.00 4.00 5.00 5,00 000 i .00 1.00 1.00 0.00 1.00 1.00 i ,00 0.00 ! .00 1.00 0,00 0.00 0.00 0.00 1.00 0.00 ! .00 1.00 1,00 0,00 1.00 1.00 i ~00 0.00 6.00 5.00 5,00 0.00 0.00 1.00 1,00 0.00 8.00 7.00 7.00 0.00 ! 4.00 15.00 11.00 0.00 1.00 1.00 1,00 0.00 Utilities Installer!Repairer-Lead 5.00 0.O0 0.00 5.00 1 00 1.(7)O 0.00 1.00 1.O0 1.00 5.00 1.00 7.00 1 !.00 1.00 Utilities Key Account Representative Utilities Locator Utilities Rate Analyst Utilities System Operator Utility Compliance Technician Utility Compliance Tech.-Lead Water Meter/Cross Connection Technician Water System Operator I] 5.00 5.00 5.00 0.00 5.00 3.00 3.00 3,00 0,00 3.00 3.00 3.00 0.00 1.00 1.00 1.00 O00 5.00 5.00 5.00 0.00 3.00 2.00 2.00 0.00 1.00 1.00 1.00 0.00 2.00 2.00 2.00 0.00 5,00 5.00 5.00 0.00 3.00 3.00 1.00 5.00 2.00 1.00 2.00 5.00 [Total Utilities ,233.90 236190’ 234.90 : : 1.00 235.90 Footnotes: (I) Correction for Clerical Study Change -Table of Org change only-classification correct in SAP. This position was previously approved with the 200%09 Adopted Budget, however it was omitted from the document (2) Reclassify 1.0 FTE Manager, Supply Resources to Senior Resource Planner (3) Reclassify 1.0 FTE Nlanager, Utility Rates to Senior Resource Planner (4) Drop 1.0 FTE Utilites installer!Repairer-Welding, Add 1.0 FTE Utilites lnstaller/Repairer-Lead Welding (5) Reallocation of 1.0 FTE from Wastewater Treament Fund to Utilities 55 Exhibit ¯ [2007-08 Table of Organizatian .,:. ....i :: 200%08 2005-06 2006-07 2007-08 .Mid-Year 2007-08 Actual Adjusted Adopted Budget Adjusted Budget Budget Budget Change Budget ENTERPRISE F~ ~N’-DS Public Works Department Refuse, Storm Drainage and Wastewater Treatment Assistant Director, Public Works 0.15 0.15 0.]5 0.00 0.15 Administrative Associate II 0.00 0.00 3.00 0.00 3.00 Assistant Engineer 0.40 0.00 0.00 0.00 0.00 Assistant .Manager, WQCP 1.00 1.00 1.00 0.00 1.00 Associate Engineer 3.00 3.30 3.30 0.00 3.30 Associate Planner 1.00 1 00 1.00 0,00 1.00 Business ..Mnatyst 0.00 0.00 1.00 000 1.00 Buyer 1.00 1.00 1.00 0.00 i00 Chemist 3 00 3.00 3.00 0 00 3.00 Coordinator Recycling 2.00 200 2.00 000 2.00 Deputy Director Public Works Operations 060 060 0.60 0.00 0.60 Electrician 3.00 3.00 3.00 0.00 3.00 Elector!an - Lead 200 2.00 2.00 0.00 2.00 Engineer 1 .i0 ! .10 1.10 0.00 1.I0 Engineering Technicmn 1 0.50 0.50 050 0.00 0.50 Engineering Technician lI1 ! .40 1.50 1.50 0.00 1.50 Environmental Specia]ist 2.00 200 2.00 0.00 2.00 Equipment Operator 0.45 0.45 0.54 0.00 0.54 Executive Assistant 2.00 2.00 2.00 0.00 2.00 Heavy Equipment Operator 6.10 6.10 6.10 0.00 610 Heavy Equipment Operator - Lead 295 2.95 2.95 0.00 2.95 Industrial Waste Inspector 1.00 1.00 ! 00 0.00 I00 industrial Waste Investigator 2.00 200 2.00 0.00 2.00 Laboratow TecHnician, WQCP 2.50 250 250 0 00 250 Landfill Technician 1.00 100 ] 00 000 1 00 Maintenance Mechanic 7.00 7.00 700 0.00 700 Manager, Environmental Comp]iance 1.00 1.00 1.00 000 I 00 Mmqager, Environmental Control Program 3 00 300 3.00 0 00 3.00 Manager, Laboratory.’ Services 1.00 100 1.00 0.00 1.00 Manager, Maintenance Operauons !.38 1 38 1.38 0.00 1.38 Manager, Solid Waste 1.00 1.00 1.00 000 1.00 Manager, WQC Plant i.00 I 00 1.00 0.00 100 Office Specialist 200 2.00 0.00 000 000 Program Assistant I 1.00 100 200 000 200 Pro~am Assistant 11 O00 000 l 00 0.00 1 00 Pro~ammer ..M~alyst 1.00 1.00 000 0.00 000 Project Engineer 2.00 2.00 2.00 0.00 2.00 Refuse Disposal Attendant 4.00 400 400 0,00 -4.00 Senior Administrator 0.10 0A0 0.10 0.00 0.10 Senior Cherr~st 1.00 1.00 ! .00 0.00 1.00 Senior Engineer 245 2.45 2.45 000 2.45 Senior Mechanic, Water Quality Control 1.00 1.00 1.00 0.00 1.00 Senior Operator, Water Quality ControI 6.00 6.00 6.00 0.00 6.00 Staff Secretary,3.00 3 00 0.00 0.00 0.00 Street Maintenance Assistant Street Sweeper Operator Supenntendent, Public Works Operations Supervisor, Public Works Supervisor, Water Quality Control Operations Surveying Assistant Surveyor, Public Works Traffic Control Maintenance 1 Track Driver Water Quality Control Plant Operator II 2.00 2.00 2.00 0.00 2.00 6.00 7.00 7.00 0.00 7.00 0.20 020 0.20 0.00 0 20 1,00 1.00 1.00 0.00 1.00 5.00 5.00 5.00 0.00 5 00 0,1 !0.11 0.11 0,00 0.11 0.1I 0.11 0.I1 0.00 011 0.06 0.06 0.06 0.00 0.06 1.09 0.09 0.00 0.00 0.00 16.00 1600 1600 0.00 16.00 rTotalPublic Works - Enterprise 112.65 112.65 112.65 -1.00 112.65 Footnotes: (i) Reallocation of 1.0 FTE from Wastev.,ater Treament Fund to Utilities Exhibit D 2007,08 :Table: of Organization . 2007-08 OTHER FUNDS Special Revenue 2005-06 2006-07 2007-08 Mid-Year 2007-08 Actual Adjusted Adopted Budget Adjusted Budget Budget Budget Change Budget Planner 1.00 1.00 1.00 0.00 1.00 ITota..!..Special Revenue .-÷’ .- ...., ~ 1:20 1,20 1.20 ’. 0.00 . ..’ ..1;20 ] Footnotes: (1)Correction for Clerical Stud}, Change -TabIe of Org change only-classification correct in SAP. This position was previously approved with the 2007-09 Adopted Budget, however it was omitted from the document 57 A~tachment 2 z E E =~ E E 7O 75 Z 8~ Attachme_nt 3 LIST OF CONTINUOUS PROJECTS Cornmunity Services AC-86017 PG-94015 ~t in Public Places Park Facilities Improvements Planning & Community Environment PL-05030 (formerly EL-89030) Traffic Signal Up~ades Public Works General Fund PO-89003 PE-86070 PF-90018 PE-9100! PF-93009 PF-00006 PF-01003 PF-02022 PO-05054 (formerly EL-93054) Sidewalk Improvements Street Improvements (Street Improvement Fund) Cubberley Building Code Modification Tank Investigation and Removal ADA Compliance Roofing Replacement Building Systems Improvement Facility Interior Finishes Street Lights Improvements Storm Drainage Fund SD-06101 SD-06105 SD-88070 Storm Drain System Replacement Innovative Storm Drain Improvements Collection System Improvements Wastewater Treatment WQ-80021 WQ-80022 RWQCP Plant Equipment Replacement RWQCP System Flow Metering Attachment 3 Utilities Electric Fund EL-89028 EL-89031 EL-89038 EL-89044 EL-98003 EL-02011 EL-06005 EL-06006 Gas Fund GS-80017 GS-80019 GS-02013/GS-03007 GS-03002/GS-04003/GS-05002 GS-03008 GS-03009 GS-06001 GS-07002 Electric Customer Connections Communications System Improvements Substation Protection Improvements Substation Facility Improvements Electric Distribution System Reconstruction and Improvements Electric Utility GIS Fiber Optics System ~ Improvements Fiber Optics Customer Design and Connection Services Gas System Extensions Gas Meters and Regulators Directional Boring Equipment Gas Main Replacements Polyethylene Fusion Equipment Replacement System Extensions - Un-reimbursed Gas Main Replacements, GMR-Project 16 Gas Main Replacements. GMR-Projeet 17 92 Wastewater Collection WC-80020 Sewer System Extensions WC-99013 Sewer Manhole Rehabilitation WC-00003~VC-01005,6VC-02002 Sewer System Rehabilitation and Augmentation Phase VII, Project 14 and 15 WC-03003~VC-04002WC-05003Sewer System Rehabilitation and Augmentation Project 16, 17 and 18 WC-06003 Sewer System Rehabilitation and Augmentation Project 19 WC-07004 Sewer System Rehabilitation and Augmentation Project 20 WC-08012 Sewer System Rehabilitation and Augmentation Project 21 Water Fund WS-80013 WS-80014 WS-80015 WS-02014 WS-02003/~VS-03004 WS-05001?",\7S-06002 WS-07003 Water S;,,stem Extensions Service and Hydrant Replacements Water Meters Water -Gas Wastewater Utilities GIS Data Water Main Replacements, WMR-Project 17 Water Main Replacements, WMR-Project 20 Water Main Replacements, WMR-Project 21 Attachment 4 RESOLUTION NO. RESOLUTION OF TI~ COUNCIL OF Tt-IE CITY OF PALO ALTO ANIENDING THE COMPENSATION PLAN FOR MANAGEMENT AND PROFESSIONAL PERSONNEL AND COUNCIL APPOINTEES ADOPTED BY RESOLUTION NO. 8748 TO ADD TWO NEW CLASSITFICATIONS The Council of the City of Palo Alto does RESOLVE as follows: SECTION 1. Pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Management Compensation Plan, adopted by Resolution No. 8748, is hereby amended to add two new classifications, as set forth in Exhibit "A," attached hereto and incorPorated herein by reference, effective July 1, 2007. SECTION 2. The Director of Administrative Services is authorized to implement the amended compensation plan as set forth in Section 1. SECTION 3. The Council finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. ENTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FORM: Mayor APPROVED: Deputy City Attorney City Manager Director of Administrative Services Director of Human Resources 080129 jb 8260680 Job Code TBD TBD EXHIBIT A 2007-2008 Mid-Year Management/Pr0fessional Compensation Plan Changes Classification Title Assistant Director, Human Resources (New Classification) OES Coordinator (New Classification) Grade Code 23 38 Control Point 11,767 [ 8,045 Approx. Annua! 141,203 96,545 Hourly 67.89 46.42 95 Attachment 2 ORDiM~CE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO ~ENDiNG THE BUDGET FOR THE FISCAL YEAR 2007-08 TO ~JUST BUDGETED REVENUES ~_ND EXPEK~iTURES IN ACCORDanCE WITH THE RECOK£~_ENDAT!ONS IN THE MIDYEAR REPORT AND AMENDMENT TO THE ~GNICIPAL FEE SCHEDULE. The City Counci! of the City of Pa!o Alto does ordain as fol!ows: SECTION !. The City Council of the City of Palo Alto finds and determines as follows: A. Pursuant to the provisions of Section 12 of Article Iii of the Charter of the City of Palo Alto, the Counci! on June !i, 2007 did adopt a budget for fisca! year 2007-08, including a Table of Organization describing the staffing for each department and a Municipal Fee Schedule; and B. After reviewing the current budgeted revenues and expenditures for fiscal year 2007-08, adjustments to the budget are recommended to more accurately reflect year-end projections; and C. Various staffing adjustments require an amendment to the Table of Organization including the unfreezing of 1.0 Full Time Equivalent (FTE) Public Communications Manager and the freezing of 1.0 FTE Manager, Communications in the City Manager’s Office, the reclassification of 1.0 FTE Administrative Associate I to Administrative Associate iI, and the reclassification of 1.0 FTE Executive Assistant to OES Coordinator in the Fire Department, the addition of 0.4 FTE HR Assistant, and the reclassification of 1.0 FTE Manager, Risk and Benefits to Assistant Director, Human Resources in the Human Resources Department, the reclassification of 1.0 FTE Manager, Supply Resources to St. Resource Planner, the reclassification of 1.0 FTE Manager, Utility Rates to St. Resource Planner, and the addition of 1.0 FTE Instal!/Repair Weld-Lead and elimination of 1.0 FTE instal!/Repair Weld in the Utilities Department, the reallocation of 1.0 FTE Storekeeper from the Wastewater Treatment Fund to Utilities, and the reclassification of !.0 FTE Motorized Equipment Mechanic/Lead to Senior Fleet Services Coordinator in the Vehicle Replacement Fund. D. The 2007-08 Adopted Municipal Fee Schedule requires amendment to add or increase certain fees and to implement other miscellaneous changes; and E. City Council authorization is needed to amend the 2007- 08 budget as hereinafter set forth. Page 1 of 4 SECTION 2. The General Fund Budget Stabilization Reserve is hereby increased by the sum of Two Million Two Hundred Sixty Thousand Three Hundred Forty-Four Dollars ($2,260,344), as described in Exhibit "A," which is incorporated herein by this reference. As a result of this change, ~~__e Budget Stabilization Reserve will increase from $23,533,000 to $25,793,000. SECTION 3. The Capital Fund infrastructure Reserve is hereby increased by the sum of One Million Four Hundred Eleven Thousand Seven Hundred and 9~enty-Two Dollars ($1,411,722), as described in Exhibit ~A." As a result of this change, the infrastructure Reserve will increase from $15,153,000 to $16,564,722. SECTION 4. The Supply Rate Stabilization Reserve in the Electric Fund is hereby decreased by the sum of Seven Million Nine Hundred Thirty Two Thousand One Hundred Eighty-Six Dollars ($7,932,183) as described in Exhibit A. SECTION 5. The-Distribution Rate Stabilization Reserve in the Electric Fund is hereby decreased by the sum of Two Hundred Ten Thousand Three Hundred Eighty-Six Dollars ($210,386) as described in Exhibit A. SECTION 6. The Distribution Rate Stabilization Reserve in the Gas Fund is hereby decreased by the sum of Fifty Thousand Four Hundred Forty-Five Dollars ($50,445) as described in Exhibit A. SECTION 7. The Rate Stabilization Reserve in the Water Fund is hereby decreased by the sum of Four Hundred Forty Six Thousand Three Hundred Eighteen Dollars ($446,318) as described in Exhibit A. SECTION 8. The Rate Stabilization Reserve in the Wastewater Collection Fund is hereby decreased by the sum of One Hundred Twenty Six Thousand Three Hundred Eighty-Eight Dollars ($126,388) as described in Exhibit A. SECTION 9. The Rate Stabilization Reserve in the Refuse Fund is hereby decreased by the sum of Five Hundred Forty Nine Thousand Three Hundred Fifty Dollars $549,350) as described in Exhibit A. SECTION i0. The Rate Stabilization Reserve in the Storm Drainage Fund is hereby decreased by the sum of Eight Thousand One Hundred Forty Dollars ($8,140) as described in Exhibit A. SECTION ii. The Rate Stabilization Reserve in the Waste Water Treatment Fund is hereby decreased by the sum of One Hundred Twelve Thousand Four Hundred Fifty-Six Dollars ($112,456) as described in Exhibit A. Page 2 of 4 SECTION 12. Adjustments to other funds are made as shown in Exhibit A. These changes impact Specia! Revenue, Interna! Service, and other Funds Reserves as indicated in E~hibit A. SECTION 13. Adjustments to decrease or increase amounts allocated to various Capita! Improvement Projects are made as shown in Exhibit B. These changes impact the Genera! Fund Budget Stabilization Reserve and the Infrastructure Reserve and are reflected in the adjustments as shom~ in Exhibit A. SECTION 14. Capital Improvement Program (CIP) PE-08005 MSC Resurfacing Project is hereby created as shobm in Exhibit B and the sum of 9~{o Hundred Seventy Thousand ($270,000) from the Electric Fund, One Hundred Fifty Thousand ($150,000)from the Wastewater Collection Fund, One Hundred Thousand ($i00,000) from the Water Fund, Forty Thousand ($40,000) from the Gas Fund, Three Hundred Ninety Thousand ($390,000) from the Refuse Fund and One Hundred Seventy Thousand ($170,000) from CIP PE-86070 is hereby transferred to the Capita! improvement Fund and appropriated to CIP Number PE-08005. SECTION 15. Capital Improvement Program (CIP) PD-08000 Crime Scene Evidence Collection Vehicle, is hereby created as shob~ in Exhibit B and the sum of One Hundred Thousand Dollars ($I00,000) is hereby transferred from the COPS Special Revenue Fund-Park Fund to the Capita! improvement Fund and appropriated to CiP Number PD-08000. SECT!ON 16. Funds in the amount of Six Hundred Thousand Dollars ($600,000) are hereby transferred from the Storm Drain Fund to the Genera! Fund for partial pa~ent of the amount loaned by the General Fund BSR for CiP Number SD-06102 San Francisco Creek Storm Water Pump Station. SECTION 17. The Municipa! Fee Schedule is hereby amended to reflect the changes shown in Exhibit C, which is attached hereto and incorporated herein by reference. SECTION 18. The Table of Organization is hereby amended to reflect the changes sho%~ in Exhibit D, which is attached hereto and incorporated herein by reference. These changes impact Reserves and are accounted for in the changes shob~ in Exhibit A. SECTION 19. As specified in Section 2.28.080 of the Palo Alto Municipa! Code, a two-thirds vote of the City Counci! is required to adopt this ordinance. SECTION 20. The Council of the City of Palo Alto hereby finds that this midyear adjustment is not a project under the California Environmenta!Quality Act and, therefore, no Page3of4 environmental impact assessment is necessary.Capital im_mrovement projects described in this ordinance wi!l be assessed individually as appropriate. SECTION 21. As provided in Section 2.04.330 of the Pa!o Alto Municipal Code, this ordinance shal! become effective upon adoption; provided that all new or increased Planning Department fees, more specifically described in Exhibit "C," shal! become effective sixty (60) days from the date of adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FORM: Mayor APPROVED: Asst. City Attorney City Manager Director of A6min. Services Page 4 of 4 ATTACHMENT3 City of Palo Alto MEMORANDUM TO:Finance Committee Members DATE: SUBJECT: February 5, 2008 Additional Recommendation Pertaining to the 2007-08 Adjusted Budget- Second Quarter Results, Midyear Amendments and Capital Improvement Program Status (CMR: 132:08) Staff is providing the Finance Committee with an additional recommendation pertaining to the 2007-08 Adjusted Budget-Second Quarter Results, Midyear Amendments and Capital Improvement Program Status (CMR: 132:08). Staff is recommending the reclassification of 1.0 FTE Motorized Equipment Mechanic/Lead to 1.0 FTE Senior Fleet Services Coordinator. This position was inadvertently omitted from the 2007-08 Adjusted Budget-Second Quarter Results, Midyear Amendments and Capital Improvement Status (CMR: 1_~;.:08). With Finance Committee approval, the resolution to amend the Service Employees International Union, (SEIU) compensation plan to include this position will be included in the 2007-08 Adjusted Budget-Second Quarter Results, Midyear Amendments and Capital Improvement Status (CMR: 132:08) as recommended by the Finance Committee to the City Council. This report is currently scheduled for February 19, 2008. DEPARTMENT HEAD: LALO PEREZ \ Director, Administrative S%xj£es -\ , CITY MANAGER: Assistant City Manager NOT YET APPROVED ATTACHMENT4 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE COMPENSATION PLAN FOR CLASSIFIED PERSON%tEL (SEIU) ADOPTED BY RESOLUTION NO. 8658 TO ADD ONrE NEW CLASSIFICATION The Council of the City of Palo Alto does RESOLVE as follows: SECTION 1. Pursuant to the provisions of Section 12 of Article lZI of the Charter of the City of Palo Alto, the Compensation Plan for classified personnel (SEIU), adopted by Resolution No. 8658, is hereby amended to add one new classification, as set forth in Exhibit "A," attached hereto and incorporated herein by reference, effective May 1, 2006. SECTION 2. The Director of Administrative Services is authorized to implement the amended compensation plan as set forth in Section 1. SECTION 3. The Council finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FORM: Mayor APPROVED: Deputy City Attorney City Manager Director of Administrative Services Director of Human Resources 080129jb 8260689 NOT YET APPROVED Job Code TBD EXHIBIT A 2007-2008 Mid-Year Service Employees International Union (SEIU) Compensation Plan Change Classification Title Senior Fleet Services Coordinator (New Classification - SEIU) Grade Control Code Point 6,372 Approx. Annual 76,461 Hourly 36.76 060606 cs 8260283