HomeMy WebLinkAboutStaff Report 148-08TO:
FROM:
DATE:
SUBJECT:
City of Palo Alto
C ty Manager’s Report
HONORA_BLE C!TY COUNCIL
CITY I~,~qAGER DEPARTM~ENT: PUBLIC WOPd~,
];’&ARCH 10, 2008 C~:148:08
APPROVA_L OF BLANKET PURCHASE ORDER WITH OLIN Ch~LOR
ALKALAt PRODUCTS IN AN AMOUNT NOT TO EXCEED $488,749
FOR THE PURCHASE OF BULK SODIUM HYPOCHLORITE FOR THE
WATER QUALITY CONTROL PLANT .a~N~D APPROVAL OF TWO ONE
YEAR EXTENSIONS
RECOMMENDATION
Staff recommends that Council:
Approve and authorize the City Manager or Ns designee to execute a blanket purchase
order wi_th Olin Ch!or Alkalai Products for the remainder of FY 07-08 for an amount not
to exceed $97,750, and for FY 08-09 in an amour~t not to exceed $390,999; and
o Authorize the City Manager or _his designee to negotiate and execute two one year
extensions to the blanket purchase order for FY 2009-10 and FY 2010-11 in an amount
not to exceed $390,999 per year, plus the Department of Labor producer price index for
chlorine.
DISCUSSION
The sodium hypochlorite purchased u_n_der tlfis order will protect the public health by providing
disinfection of the Water Quality Control Plant effluent before discharge to San Francisco Bay.
A Request for Quotation (RFQ) for the purchase of 12.5% bulk sodium hypochlorite was issued
in December 2007. The solicitation was sent to six vendors and four responses were received.
The low bidder quoted a unit price of $0.735 per gallon of sodium hypochlorite based on an
estimated annual quantity of 484,000 gallons. The estimated quantity was specified for the
purpose of determining the lowest responsible bidder, and no guarantee is implied that the exact
amount will be purchased. The RFQ fixes the price through June 2009 and establishes a price
increase for each of the two optional 12-month extension periods. The extension periods will be
on a fiscal year basis; the price increase will be based on the U.S. Department of Labor producer
price index for chlorine. The proposed blanket purchase order requires Council approval
because the expenditures will likely exceed $250,000 per fiscal year.
The bid summary is provided in Attachment A. The Certification of Nondiscrimination is
Attachment B.
CMR:148:08 Page 1 of 2
The bid su2~an~y is provided ha Attaclnrnent A. The Ce~!ific~2ion of Nondiscrimination is
,a~aclm~ent B.
F~SOURCE Ii~4?ACT
F’m-~ds have been budgeted for these operational costs in the FY 2007-08 through FY 20!0-tl
Wastewater Treatment budgets.
Authorization of this blm~ket purchase order does not represent a chmnge toex.~s~mg: ÷: po~,~_c~,,s." ’: :~
This project is exemot_ _~ from the California Enviro_nmaentM Ouaiiey Act t’--’--~-’wr~ ~" ~ pursumnt to
Section 15301 of the CEQA guidelines.
ATTACH~NTS
A~acb~ent A:Bid Summary
Aaachment B:Ce~:ification of Nondiscffm~_~haation
PREPAID BY:
P~C!~ARD
Manager, Water Quality
GLE?-~\~ ROBERTS
Dh’ector of’Pub!ic Works
EMILY ~£8 ON
Assistant Cigy Mmnager
Ci~/~R:148:08 Page 2 0f2
ATTAC~xilV~ENT A
cO00
ATTACH-MENT B
C.~RT]F{CA’T!ON OF NONDiSCR~M~NAT!ON
PROJECT:12.5% BU_P, ,.,,JDIu£,~ HYPOCHLORITE
Certification of Nondiscrimination:
Certification of Nondiscrimination: As suppliers of goods and!or services to the City of Palo Alto in excess
of $5,000, the firm, contractor or individual(s) listed below certify that: they do not and in the performance of
this contract they will not discriminate in employment of any person because of race, skin color, gender, age,
religion, disabili~, national origin, ancestry, sexual orientation, housing status, marital status, familial status,
weight or height of such person; and further certify that they are in compliance with all Federal, State and local
directives and executive orders regarding nondiscrimination in employment.
Firm: OLIN Chlor Alkali Products DATE:
Title of Officer Signing:! ~ Joh~-~.~.~ Schabacker -Business Director
CiTY OF PALO ALTO RFQ 125456 PAGE 1 OF 1
Rev. 04/05