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2024-06-25 Parks & Recreation Commission Agenda Packet
PARKS AND RECREATION COMMISSION Regular Meeting Tuesday, June 25, 2024 Council Chambers & Hybrid 7:00 PM Parks and Recreation Commission meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o n YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas and report are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐ Services/Commissions/Parks‐and‐Recreation‐Commission. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745) Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to ParkRec.commission@cityofpaloalto.org and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER & ROLL CALL PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Commission majority may modify the agenda order to improve meeting management. APPROVAL OF MINUTES 1.Approval of Draft Minutes from the May 28, 2024, Parks and Recreation Commission Special Meeting ‐ Action ‐ Attachment ‐(5 min) CITY OFFICIAL REPORTS 2.Department Report – (20 min) BUSINESS ITEMS 3.Traffic Garden Presentation – Peter Jensen – Discussion – Attachment – (20 min) 4.Park Improvement Ordinance for the Palo Alto Floods Basin Tide Gate Structure – Bhavani Yerrapotu – Discussion – Attachment – (60 min) 5.Community Services FY 2025 Adopted Budget – Kristen O’Kane – Discussion – (30 min) 6.Ad Hoc Committees and Liaison Updates – Chair Brown – Discussion – (15 min) COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s) ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o ParkRec.Commission@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. PARKS AND RECREATION COMMISSIONRegular MeetingTuesday, June 25, 2024Council Chambers & Hybrid7:00 PMParks and Recreation Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreport are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐Services/Commissions/Parks‐and‐Recreation‐Commission.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toParkRec.commission@cityofpaloalto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencingin your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER & ROLL CALL PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Commission majority may modify the agenda order to improve meeting management. APPROVAL OF MINUTES 1.Approval of Draft Minutes from the May 28, 2024, Parks and Recreation Commission Special Meeting ‐ Action ‐ Attachment ‐(5 min) CITY OFFICIAL REPORTS 2.Department Report – (20 min) BUSINESS ITEMS 3.Traffic Garden Presentation – Peter Jensen – Discussion – Attachment – (20 min) 4.Park Improvement Ordinance for the Palo Alto Floods Basin Tide Gate Structure – Bhavani Yerrapotu – Discussion – Attachment – (60 min) 5.Community Services FY 2025 Adopted Budget – Kristen O’Kane – Discussion – (30 min) 6.Ad Hoc Committees and Liaison Updates – Chair Brown – Discussion – (15 min) COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s) ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o ParkRec.Commission@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. PARKS AND RECREATION COMMISSIONRegular MeetingTuesday, June 25, 2024Council Chambers & Hybrid7:00 PMParks and Recreation Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreport are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐Services/Commissions/Parks‐and‐Recreation‐Commission.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toParkRec.commission@cityofpaloalto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencingin your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.CALL TO ORDER & ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Commission majority may modify the agenda order to improve meeting management.APPROVAL OF MINUTES1.Approval of Draft Minutes from the May 28, 2024, Parks and Recreation CommissionSpecial Meeting ‐ Action ‐ Attachment ‐(5 min)CITY OFFICIAL REPORTS2.Department Report – (20 min)BUSINESS ITEMS3.Traffic Garden Presentation – Peter Jensen – Discussion – Attachment – (20 min)4.Park Improvement Ordinance for the Palo Alto Floods Basin Tide Gate Structure –Bhavani Yerrapotu – Discussion – Attachment – (60 min)5.Community Services FY 2025 Adopted Budget – Kristen O’Kane – Discussion – (30 min)6.Ad Hoc Committees and Liaison Updates – Chair Brown – Discussion – (15 min)COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDAS Members of the public may not speak to the item(s) ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o ParkRec.Commission@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. DRAFT DRAFT 1 1 2 3 MINUTES 4 PARKS & RECREATION COMMISSION 5 REGULAR MEETING 6 May 28, 2024 7 In-Person & Virtual Conference 8 Palo Alto, California 9 10 Commissioners Present: Chair Amanda Brown, Vice Chair Nellis Freeman, Commissioners 11 Anne Cribbs, Shani Kleinhaus, Joy Oche, Bing Wei 12 Commissioners Absent: Commissioner Jeff Greenfield 13 Others Present: Council Member Vicki Veenker 14 Staff Present: Kristen O'Kane, Steve Castile, Sarah Robustelli, Javod Ghods 15 CALL TO ORDER & ROLL CALL 16 Chair Brown called the meeting to order. A roll call was done. 17 PUBLIC COMMENT 18 Star spoke about ways to educate people in the community about taking care of larger 19 trees, which can be expensive. She described a video by a Paly student about improving 20 El Palo by planting certain plants underneath it and having a vertical mister. She 21 suggested collaborating with neighborhood associations and City Council for workshops 22 to teach people how to care for trees. 23 Andrea hoped her group's stance on artificial turf would help persuade City Council to 24 institute a ban. She noted they would be happy to do a formal presentation at a future 25 meeting on why they request a ban on this material. She explained that artificial turf is 26 not recyclable. 27 Leanne asked to agendize a ban on artificial turf in Palo Alto. She noted it was the 28 opposite of sustainable as it pollutes soil, air, and water for its entire existence. It uses 29 more water than natural turf, and the water then becomes contaminated with 30 microplastics and PFAS. She stated there are safer sustainable alternatives to artificial 31 turf. 32 1 Packet Pg. 4 DRAFT DRAFT 2 Sue spoke about the effects of artificial turf and requested the opportunity for a more 1 comprehensive presentation at a future meeting. She described serious associated health 2 harms and the contamination of waterways and soil by artificial turf runoffs. 3 AGENDA CHANGES, ADDITIONS, AND DELETIONS 4 There were none. 5 APPROVAL OF MINUTES 6 1. Approval of Draft Minutes from the April 19, 2024, Parks and Recreation 7 Commission Special Meeting 8 Vice Chair Freeman made a motion, seconded by Commissioner Cribbs, to approve the 9 minutes of the April 19, 2024, Parks and Recreation Commission Special Meeting. The 10 motion passed, 5-0-1, with Commissioner Wei abstaining. 11 2. Approval of Draft Minutes from the April 24, 2024, Parks and Recreation 12 Commission Regular Meeting 13 Commissioner Oche felt the word "questioned" on page 2, line 10 should be changed to 14 "asked." 15 Commissioner Kleinhaus noted that Dashiell of the Sierra Club expressed concern with 16 electric bicycles on unpaved trails and the minutes did not reflect that concern. 17 Commissioner Kleinhaus made a motion, seconded by Vice Chair Freeman, to approve 18 the minutes of the April 24, 2024, Parks and Recreation Commission Regular Meeting 19 with the above-noted changes. The motion passed, 4-0-2, with Chair Brown and 20 Commissioner Wei abstaining. 21 CITY OFFICIAL REPORTS 22 3. Department Report 23 Kristen O'Kane, Director of Community Services, introduced new team member Steve 24 Castile. 25 Steve Castile, Assistant Director of Community Open Space, Golf, and Parks, stated he 26 has been getting to know the Staff and parks and felt welcomed by everyone. 27 Sarah Robustelli, Division Manager Open Space, Golf, and Parks, listed upcoming 28 special events, including Family Movie Night at Mitchell Park and a Chili Cook Off. 29 1 Packet Pg. 5 DRAFT DRAFT 3 Summer camps will start June 3, with 39 camps offered this summer. Current revenues 1 are $330K. She provided photos of where the Nature Notes are located at both preserves. 2 The next step for the skatepark project is to begin fundraising for the design and 3 construction. 4 Division Manager Robustelli then provided updates on Capital Improvement Projects. 5 The El Camino Park Synthetic Turf Replacement project is currently on hold based on 6 the Finance Committee meeting. The upcoming budget approval will provide more 7 clarity on this decision. City Council awarded a contract for design for the Foothills 8 Nature Preserve Improvement Projects to BFK on April 15. The contractor will meet 9 with the ad hoc, and there will be an update to the full PRC at an upcoming meeting. The 10 Mitchell Dog Park Project and Ramos Park Improvement Project construction contracts 11 are agendized for the June 17 Council meeting, with estimated construction completion 12 of both in the fall. The Rinconada Restrooms Project site work is underway, and 13 installation will take place in late summer. Once approved by Council, the construction 14 for Greer Park Basketball Court Resurfacing is estimated for Summer 2024. The 15 Baylands Entrance Gate Replacement Project is moving forward with the contract in 16 place. Signs were installed last week for the Cameron Park Improvement Project, with 17 construction estimated to complete in fall. The Cubberley Field Restrooms Project 18 building permit was received, and PAUSD accepted the school detour. There will be an 19 upcoming invitation for bid, targeting fall construction. The utility work is complete on 20 the Boulware Park Improvement Project and completion is targeted in fall. The Foothills 21 Dam Seepage Investigation found no issues. The consultant is providing a 22 recommendation for potential future weir design and installation. 23 Commissioner Cribbs asked about the process for the Mitchell Park permanent restrooms 24 and whether there would be a community discussion on where to place them. 25 Division Manager Robustelli responded that the Mitchell Park restrooms were not yet an 26 official project on the CIP plan. 27 Director O'Kane explained that restrooms are budgeted in FY '26 and '28 but the official 28 exercise with Public Works has not been done to determine timing and outreach. 29 Vice Chair Freeman asked how this year's summer camp waitlist compares with previous 30 years, whether the same programs are popular year to year, and what is being done to 31 rectify the waitlists. He was interested in a breakdown of repeat versus new participants. 32 He questioned if the stakeholders were notified that the synthetic turf replacement was 33 on hold. 34 Division Manager Robustelli stated there were 36 camps last year with 919 on the 35 waitlist. There were 3 additional camps this year, and there is still a waitlist of 1167. She 36 stated the team that rents out the fields were aware of the turf replacement project being 37 1 Packet Pg. 6 DRAFT DRAFT 4 on hold. 1 Director O'Kane listed three factors influencing the camp waitlist: budget and contract 2 limits, space, and instructors. The budget issue was brought forward at Finance 3 Committee with a referral for Staff to work on resolving that. The space issue is a 4 limiting factor for classes like ceramics, theater, or cooking. She did not have 5 information on the amount of new participants each year but explained Staff was looking 6 for solutions to make selection a more equitable process. 7 Commissioner Cribbs asked if the study on turf versus grass was going ahead. 8 Division Manager Robustelli responded that the study needs to be approved by City 9 Council. 10 Commissioner Wei asked if there was data about the age range of the kids on the camp 11 waitlist and whether they were residents. She asked if there was a policy for popup 12 summer camps and also if camps could be held outdoors when indoor space is limited, 13 such as for dancing or theater. 14 Director O'Kane answered that the demographic data exists in the registration software 15 system but is not looked at every year. She noted that there are not popup camps. It is 16 possible to hold camps outdoors, but the problem is having enough instructors and 17 people to monitor the children. 18 Commissioner Oche wanted clarification on the dates for the skatepark project. She 19 asked why the El Camino Park Synthetic Turf Replacement Project was paused. She 20 wondered about leveraging partnerships with businesses and nonprofits that might be 21 willing to sponsor or partner with the City on summer camp programs in terms of space 22 and instructors. 23 Division Manager Robustelli answered that the skatepark is not yet an actual approved 24 project. Once the dollar amount is fundraised, it can potentially be added to the five-year 25 CIP plan. She explained the El Camino project was paused because of discussions at the 26 Finance Committee. 27 Commissioner Kleinhaus questioned progress on the turning off the lights installed on 28 the trees by Adobe Creek. She stated the lights were damaging to the wildlife in the 29 creek and installed in a way that looks very unsafe. She asked if the final EIR for the golf 30 course had been posted on the webpage yet, as the final report had a lot of changes from 31 the draft. 32 Division Manager Robustelli would follow up on both of those items. 33 Chair Brown thanked Staff for all the work that goes into the presentation. 34 1 Packet Pg. 7 DRAFT DRAFT 5 1 BUSINESS 2 4. Review name of Tower Well Park at 201 Alma Street – Kristen O'Kane – Action 3 – (30 min) 4 Kristen O'Kane, Director of Community Services, explained Staff recommends 5 considering renaming Tower Well Park as directed by City Council. She recapped the 6 original naming of the park as recommended by the Palo Alto Historical Association. 7 City Council referred to HRB and PRC to consider renaming to Frederick Eyerly Tower 8 Well Park, and HRB recommended retaining the name as Tower Well Park. 9 Chair Brown invited public comment. 10 Herb Borock supported the recommendation of the Palo Alto Historical Association that 11 the park should be named for Fred Eyerly. There is a policy for renaming, and he felt the 12 Committee had to determine if the Council's actions in referring this and the notice of the 13 meeting met the requirements of the renaming policy. He did not feel the size of the park 14 should have any bearing on the length of the name. He suggested that once the issue is 15 settled, it would be time to consider the ideas of former Mayor Eyerly to use the Tower 16 Well as a demonstration site. 17 Chair Brown noted she was on the ad hoc and clarified at the first meeting Fred Eyerly 18 was never discussed in detail. There had been a lot of material online citing it as Tower 19 Well Park, and then more information became available about the name. 20 Commissioner Kleinhaus asked Mr. Borock to speak briefly about Fred Eyerly. 21 Mr. Borock described that Mr. Eyerly was on the City Council and the Utilities Advisory 22 Commission. Later in life, he lived at 101 Alma where he had a view of the site and 23 suggested it be a demonstration site where the pump be displayed and have the Tower 24 Well be a museum. During his time on UAC, he established having verbatim minutes in 25 addition to action minutes and provided the oversight that Council could not do for the 26 financial operations of the City. 27 Director O'Kane stated there is additional information on Mr. Eyerly in the staff report. 28 He was on the Council and on the Utilities Commission for 8 years and was Mayor in 29 1982. There is also a footnote to an article about him. 30 Chair Brown added that the March 4 meeting public comments included a lot more detail 31 on the background. 32 1 Packet Pg. 8 DRAFT DRAFT 6 Commissioner Kleinhaus believed it seemed Mr. Eyerly and the Utilities, which the 1 Tower Well Park symbolizes, are pretty strongly associated and felt it was right to 2 respect him and include his name in the name of the park. 3 Commissioner Kleinhaus made a motion to rename Tower Well Park to Fred Eyerly 4 Tower Well Park, seconded by Commissioner Cribbs. 5 Commissioner Cribbs stated she had planned to vote to keep the name Tower Well Park 6 but given the situation, she felt Mr. Eyerly should be honored. She was in favor of the 7 motion. 8 The motion passed, 6-0, by a roll call vote. 9 5. Parks and Recreation Commission Work Plan – Chair Brown – Action – (120 10 min) 11 Chair Brown described that each of the ad hocs would discuss any proposed suggestions 12 or changes for the work plan, which is included in the meeting packet. She first reviewed 13 the goals and priorities for the Master Plan Ad Hoc. She noted that Community Services 14 is not necessarily the lead department on many of the items, so it will require work with 15 other Staff to determine how to get the high-priority items revisited. 16 Commissioner Kleinhaus added that a lot of the policies, goals, and programs were not in 17 the purview of Parks but also recognizing a lot of change in Staff. Some of the load had 18 to be changed to reflect the ability of Staff. 19 Commissioner Cribbs asked if there would be time during liaison reports for the rest of 20 the Commission to be updated on the Master Plan. She felt it was important to 21 acknowledge in the Master Plan that there will be more need for recreational space with 22 all of the housing being built and expected population increase in Palo Alto. 23 Chair Brown expected there would be regular reporting to the Commission for every ad 24 hoc. She believed the need for recreational space was in the Master Plan on a larger level 25 but not that specifically. Commissioner Kleinhaus explained many interests in the 26 community were not in the plan but changing the plan is not in the purview for this ad 27 hoc. 28 Commissioner Oche asked for a ballpark number of high-priority policies. She 29 questioned if the resources needed extended to other staff and commissions. 30 Chair Brown did not have a number and would need to look at the items where 31 Community Services is the lead. She noted there were some natural partnerships between 32 other commissions but did not think it was in the ad hoc's purview to dictate who will 33 work with this Commission. A lot of the high-priority items have had progress or are 34 1 Packet Pg. 9 DRAFT DRAFT 7 even complete, and it is about looking at the list holistically and tracking 1 accomplishments and what rises to the top as a key priority. Commissioner Kleinhaus 2 also did not want to deprioritize other critical ongoing projects. 3 Commissioner Wei updated on the Park Dedication Ad Hoc and described that there was 4 a list of parks already dedicated potentials as well as future possibilities. Director O'Kane 5 suggested the staff time required be changed to moderate. 6 Commissioner Cribbs asked about the dedication of the Greer Park Sewer Project. 7 Commissioner Wei did not have an update on that item currently. 8 Chair Brown opened up public comment. There was none. 9 Commissioner Kleinhaus reviewed the Baylands Comprehensive Conservation Plan 10 (BCCP) Ad Hoc plan. The BCCP was previously developed but not completed. She 11 discussed some of the work to be done. 12 Chair Brown asked if the ad hoc or Staff would be doing the work on the high-priority 13 item of reviewing the draft BCCP and doing inventory and review. Commissioner 14 Kleinhaus responded that the ad hoc expects to do a review and then discuss further with 15 Staff. 16 Director O'Kane felt the ad hoc could review initially but the detail of the work to update 17 the document, review status of CEQA is the Staff's responsibility. She felt the ad hoc 18 could help to identify those items that were felt to be missing from the document and 19 recommended changing staff requirement to moderate to high. 20 Commissioner Kleinhaus suggested changing the wording of the high-priority items to 21 add "Work with Staff" to each of the three items. 22 Chair Brown stated that Commissioner Greenfield wanted to add under State 23 Mandated/Local Law/Council-Approved column, "Parks Master Plan Program 4.a.1," to 24 align with the other work plan items. 25 Commissioner Oche asked for clarification on low to moderate to high resources. Chair 26 Brown noted that it was recognizing where ad hocs were reliant on Staff for input or 27 expertise. She felt realistically all ad hocs require moderate to high Staff time. She stated 28 the Commission did a good job at the retreat of narrowing the scope of the ad hocs to 29 focus on the high-priority items. 30 Regarding the Nature Preserve Access Policy Ad Hoc, Commissioner Kleinhaus felt the 31 name should be limited to the nature preserves that are included, Baylands and 32 Arastradero. With Council interest in examining the possibility of more access, the ad 33 1 Packet Pg. 10 DRAFT DRAFT 8 hoc will look at the policy and come up with recommendations. She reviewed the 1 priorities on the plan. 2 Vice Chair Freeman added there was still clarification needed as to whether things were 3 on track to resolve some of the issues discovered as far as bicycle and equestrian access. 4 Chair Brown noted a comment from Commissioner Greenfield suggesting to add 5 "provide input to Staff regarding an appropriate response to the February 27, 2023, City 6 Council referral," so it is spelled out as a charge of the ad hoc. Commissioner Greenfield 7 also suggested adding under State Mandated/Local Law/Council-Approved, "Parks 8 Master Plan Policy 6.d and Program 2.a.7." 9 Commissioner Cribbs reviewed the Recreation Wellness Center Ad Hoc work plan. The 10 resources needed included the Community Services and Public Works Staff time. She 11 explained the prioritized items on the plan. She stated the Friends group is an official 12 legally organized nonprofit and is allowed to raise money once the City Council 13 approves. 14 Vice Chair Freeman added the Friends group has been working aggressively and things 15 are on hold until seeing what happens with the PAUSD and the City. The eventual site 16 selection will then lead to next steps. 17 Commissioner Oche pointed out that fundraising was also a measure of success but was 18 unsure where things go from here. 19 Commissioner Kleinhaus noted the idea of completion of the facility was more than 20 aspirational and thought a more realistic timeline would be good. She stated the 10.5 21 acres was listed as an option and explained that the final EIR for the golf course, which 22 addressed what can be done with that land, removed the gym that was proposed from the 23 EIR due to lack of support from the public and significant, unavoidable impacts the City 24 was not willing to assume. She recommended not looking into that again. She wondered 25 if it was possible to create partnerships with existing gyms to make those facilities 26 available to people right away. Commissioner Cribbs stated the ad hoc appreciated that 27 idea. 28 There was further discussion about the 10.5 acres. It was decided to add, "and others, 29 including partnerships existing facilities," to the site list so as not to limit any new 30 possibilities that may become available, to deemphasize the listed sites as the only ones 31 being considered, and to open the possibility of partnering with private facilities. 32 Chair Brown also felt the language about completion of the facility was too ambitious 33 and suggested softening to something like "visioning for the facility." She noted 34 1 Packet Pg. 11 DRAFT DRAFT 9 Commissioner Greenfield's comment to add "Parks Master Plan Goal 1, Policy 4.a, and 1 identified priority major project." 2 Vice Chair Freeman reviewed the Playing Fields and Racquet Courts Ad Hoc plan and 3 wanted to discuss whether to keep these two items together. Some items will need to be 4 changed depending on what is happening with the synthetic turf fields. 5 Commissioner Cribbs felt it was a good idea to raise the resource time to high based on 6 changes that have occurred since this was written. 7 The ad hoc members commended and were grateful for Adam Howard and all the work 8 he has done for the court issues. There was discussion about whether to keep Playing 9 Fields and Racquet Courts on the same ad hoc or split them. Chair Brown was in favor of 10 keeping it as one ad hoc and paying more attention to prioritization. 11 Commissioner Oche questioned the difference of the items in both high and low priority 12 listed as "Meet with stakeholders for feedback." 13 Director O'Kane explained the higher priority item related to Fields and the second 14 related to Courts. She felt the labor would be spread across Parks and Recreation, 15 particularly for the Field work. 16 Commissioner Kleinhaus stated she would not accept placing the plan on consent 17 because the 10.5 acres needs to be discussed. 18 Director O'Kane stated nothing would be developed on that 10.5 acres that was not first 19 reviewed by the Parks and Recreation Commission, a recommendation made to Council, 20 and Council approval. 21 Commissioner Cribbs made a motion to approve the work plan, seconded by Vice Chair 22 Freeman. The motion passed, 5-0-1, by roll call vote. Commissioner Kleinhaus abstained 23 as she was not comfortable with including the 10.5 acres for consideration. 24 6. Ad Hoc Committees and Liaison Updates – Vice Chair – Discussion – (15 min) 25 Chair Brown noted the updated liaison and ad hoc assignments with Staff assignments 26 would be posted on the website once the work plan is approved by City Council. The 27 current updates would be based on prior assignments. 28 Commissioner Oche mentioned there will be a meeting within the week to get alignment 29 on next steps. The Youth Council has currently ended. The new liaison does not just 30 cover Youth Council but extends to the youth. She looked forward to opportunities for 31 mentorship. She noted the PAUSD came up with a great training if other commissioners 32 were interested in a presentation by the facilitator. 33 1 Packet Pg. 12 DRAFT DRAFT 10 Commissioner Wei stated she is on the Mayor's Youth Mental Health Taskforce, which 1 is concluding some recommendations right now. She hoped the park space could be 2 leveraged for youth performances. 3 Regarding Golf, Vice Chair Freeman updated that the agreement is still being discussed 4 on First Tee. On the Wetlands Compliance, the City continues to work with the 5 ecological consultant to develop a condition assessor report, hoped to be completed and 6 sent to the Water Board by summer. 7 Commissioner Cribbs stated today was the day of the Cubberley mediation and hoped to 8 hear something soon. She noted the Master Plan still says a dog park is needed in North 9 Palo Alto and hoped to be working on that in the next couple of months. She stated the 10 First Tee agreement and the skatepark have been in process for years. She could not 11 understand why it was taking so long. She described a successful recent pickleball 12 tournament at Mitchell Park; the following week, high school students threw eggs at the 13 park, which was destructive. She hoped the schools would contact Community Services 14 to help with this issue. 15 Commissioner Kleinhaus stated she and Commissioner Greenfield met with Staff at 16 Foothills Park to look at some projects there. They expect discussion of that to come 17 back to the Commission at a later date. 18 COMMISSIONER/BOARD MEMBER QUESTIONS, COMMENTS, 19 ANNOUNCEMENTS, OR FUTURE AGENDA ITEMS 20 21 Chair Brown noted that would be a PIO on the agenda in June for tide gate. She asked if 22 July was a realistic time for the Foothills update. 23 24 Director O'Kane noted the Foothills update would be discussed when doing agenda 25 planning. 26 27 Commissioner Kleinhaus noted there were speakers who asked to give a presentation 28 about the artificial turf. Chair Brown stated the ad hoc would look into recommending 29 that for the full commission or to do initial outreach. 30 31 ADJOURNMENT 32 33 Meeting adjourned at 09:27 P.M. 34 1 Packet Pg. 13 TO: Parks and Recreation Commission FROM: Peter Jensen DATE: 6/25/24 SUBJECT: Traffic Garden Installation Project Discussion RECOMMENDATION Discuss the proposal of the Traffic Garden Installation Project at the Ventura Community Center. BACKGROUND Catherine Cammack “Nara” a local junior at Gunn High School, has proposed constructing a traffic garden in the City of Palo Alto as part of a community service project. Nara has worked with City of Palo Alto staff who have been assisting her with the project. Nara is bringing the proposed plan before the Parks and Recreation Commission to share her project and raise community awareness. A Traffic Garden is a small, delineated bike track course, approximately the size of a basketball court designed to teach bike safety and traffic rules, primarily to younger school children. ANYALSIS Currently, more than 58% of PAUSD students walk or bike to school. Hands-on bike safety education is only available once to students during the 3rd grade Bike Rodeo. Many children do not receive the full benefit of the lesson as they are learning to ride while simultaneously being taught safety lessons. The Traffic Garden proposal is to paint a bike track course on a smooth paved surface in a public space so that it can be used anytime. This will remove barriers to bike safety education such as scheduling, commitment, lack of motivation, and fear of injury. Private bike safety instructors have also expressed a desire in having this space available. Nara has met city staff in the Transportation, Community Services and Public Works Departments, which all enthusiastically support the idea of installing a Traffic Garden in Palo Alto. Staff has assisted in locating an open underutilized asphalt area on city owned land and at 3 Packet Pg. 14 the Ventura Community Center. City staff has also met with the Palo Alto Community Children Care (PACCC), the non-profit that leases the Ventura Community Center from the city to review the proposed location. The PACCC also sees great value in having a traffic garden in Palo Alto and supports it being installed at the Ventura Community Center location. Public Works and Transportation staff have also assisted with designing and drafting a preliminary design for the Traffic Garden (Attachment A). The Safe Routes to School Volunteer group has shared their interest to support and host program classes at the new facility. To date, Nara has raised $3,000 of privately donated funds and is working with staff on further funding strategy and outreach. It is anticipated to cost $20,000 to implement the project. In attachment A, find the proposed for Traffic Garden concept design for Ventura Community Center which include the following items: • Repaint black top with traffic garden • 4 way stops • 3 way stops • Cross walks • Look over shoulder • Traffic circle The Office of Transportation and the Safe Routes team will provide recommendations in consultation with Fionnuala Quinn, a national expert on the construction and delivery of Traffic Gardens. Ms. Quinn can serve as a resource and under contract will provide 40 hours of consultation services to support the following deliverables: • Provide recommendations for the actual operation including elements such as sizing, flow, and how intersections operate. • Suggest effective methods for handling the equipment. • Offer ideas on how to scale the project up or down based on needs, including identifying when saving on costs might impact the usage. • Align the setup with our existing Bike Rodeo Education Curriculum to pilot use of the facility as an offsite alternative to hosting school events, or as an option for students that may have been unable to participate at their school event. • Setup a meeting with staff and Nara to discuss conclusions. NEXT STEPS Continued Fundraising: Ongoing through fall 2024 Installation: Upon completion of fundraising Programming: By Safe Routes to School (under development) 3 Packet Pg. 15 POLICY IMPLICATIONS Reduce future bike-related accidents, injuries, and deaths, furthering the city's goal of zero severe injuries and roadway fatalities in Palo Alto an encouraging biking helps meet sustainability goals. ATTACHMENTS Attachment A: Traffic Garden concept design 3 Packet Pg. 16 Attachment ‘A’3 Packet Pg. 17 TO: PARKS AND RECREATION COMMISSION FROM: STEVE CASTILE DEPARTMENT: COMMUNITY SERVICES DATE: JUNE 25, 2024 SUBJECT: DISCUSSION OF THE VALLEY WATER IMPROVEMENTS TO THE PALO ALTO FLOOD BASIN TIDE GATE STRUCTURE AS PART OF THE PALO ALTO FLOOD BASIN TIDE GATE STRUCTURE PHASE 1: SEISMIC RETROFIT AND REHABILITATION PROJECT RECOMMENDATION Staff recommends that the Parks and Recreation Commission (Commission) discuss the Santa Clara Valley Water District’s (Valley Water) Palo Alto Flood Basin Tide Gate Structure Phase 1: Seismic Retrofit and Rehabilitation Project (Project), which will seismically retrofit and rehabilitate the existing tide gate structure (Structure). Plan sheets showing the in-progress design are included in Exhibit A and planned temporary trail closures are included in Exhibit B. BACKGROUND The levees forming the Palo Alto Flood Basin (Flood Basin) were built by the City of Palo Alto (City) in the 1940s and the associated tide gate structure (Structure) was constructed in 1957 by the former Santa Clara County Flood Control and Water Conservation District (now Santa Clara Valley Water District, also known as Valley Water), Santa Clara County, and the City. The Structure is located in the Palo Alto Baylands Nature Preserve along the Bay shoreline, east of the Palo Alto Municipal Airport. The floodwater stored in the Flood Basin is released to the Bay through eight cells with 16 tide gates (15 passive gates and one sluice gate) that comprise the overall tide gate structure. The purpose of the passive tide gates is to regulate water elevation in the Flood Basin such that when the water elevation in the basin is higher than the tidal elevation of the Bay, the passive tide gates are pushed open by water pressure and discharge water from the Flood Basin to the Bay. When the water surface elevation in the Flood Basin is lower than the Bay, the passive tide gates are held shut by water pressure from the Bay, to prevent full tidal inundation. In 1977, the City requested to change one of the passive tide gates to include a sluice gate for a mitigation project. This project was accepted through an agreement with the United States Army Corps of Engineers and the City for the continued operation of the Palo Alto Refuse Disposal Area. In 1978, the City forwarded the plans and specifications for the gate modification and Valley Water issued a permit to the City for the gate modification. The City operates the sluice gate to improve water quality within the Flood Basin. 4 Packet Pg. 18 The Structure has been regularly inspected and maintained by Valley Water. In 2011, Valley Water discovered that water was flowing beneath the Structure, undermining the function of the tide gates and potentially its structural stability. In 2012, Valley Water completed emergency repairs to stop seepage flow beneath the Structure. As part of that effort, staff prepared a post-construction report as required by the United States Army Corps of Engineers’ Emergency Permit which detailed the emergency work and recommended the replacement of the Structure. In 2014, Valley Water retained the services of Mark Thomas & Company (MT) to perform structural inspections and prepare an assessment report for the Structure. The report concluded that the Structure was generally in fair condition and recommended minor structural repairs. In 2017, Valley Water retained a construction contractor to perform minor repairs. The work was complicated due to the inability to dewater for the repair work, which resulted in the contract being terminated without completing the work. Subsequently, a visual structural assessment was performed by MT in October 2017 which concluded that the structure would be functional for a couple more years and recommended the Structure be replaced. In 2018, after project objectives were changed to replace (rather than repair) the Structure, a new team was assigned to the Project to commence planning and design of the new Structure. The Project team also prepared an Emergency Action Plan in coordination with the City of Palo Alto in 2019 to guide potential flooding emergencies in the interim. MT was engaged to perform additional structural assessments annually starting in January 2020. All Structure assessments performed to date concluded that the Structure should still be able to function for several more years. On June 24, 2020, Valley Water held a Planning Phase Public Outreach Virtual Meeting for the Structure Replacement Project. Valley Water also presented a Project update at the City of Palo Alto Sea Level Rise Public Virtual Meeting on September 9, 2020. Recordings of these two virtual meetings are available 1:. During these two public meetings, the Project team stated that the Project would need to be coordinated with the South San Francisco Bay Shoreline Phase II Project (Shoreline II Project), which relied on federal participation of the United States Army Corps of Engineers (USACE) as the lead agency. The location and elevation of the new tide gate structure in the Project would need to match the chosen levee alignment and elevation of the USACE Shoreline II Project. In late 2022, the USACE expressed no federal interest within the foreseeable future to pursue the Shoreline II Project and placed the project on-hold indefinitely. During this time, the Project team had secured final regulatory permits for the Project from various agencies and was working to complete the 100% Design Phase. A significant construction cost increase was estimated at this phase that exceeded Valley Water’s available funds for the Project. 1 Valley Water Project Website, https://www.valleywater.org/pafbtidegates 4 Packet Pg. 19 Following the USACE’s decision pertaining to the Shoreline II Project, and the Project’s need for additional funding, the Project was put on hold indefinitely by Valley Water’s Board of Directors at the January 10, 2023 Board meeting. Subsequently, the Project team evaluated the potential to pursue and implement a lesser-scope project in the short term to address seismic vulnerabilities and rehabilitate the aging tide gate structure while the long-term project plan is being developed. The evaluation resulted in the Project being divided into two phases. Phase 1 work consists of designing and constructing a seismic retrofit and rehabilitation of the Structure to extend its service life. Phase 2 work involves working with the USACE on a long-term structure replacement project to ensure alignment and elevation compatibility with the Shoreline II Project. Valley Water is currently focusing efforts on Phase 1 work and a new Project team was assigned to execute this phase. ANALYSIS Project Description The 1957-built tide gate Structure provides critical flood protection, environmental conservation, and recreational benefits to the City, Valley Water, and the public. The Structure is located along the northern tip of the Adobe Creek Loop Trail (Trail), approximately 0.5 miles northeast of the Byxbee Park parking lot. City and Valley Water staff have been working together on this Project since 2018 when the objective was to replace the aging Structure. After being rescoped in 2023, the new Project objectives included Phase 1 work by retrofitting and rehabilitating the Structure to reduce seismic vulnerabilities and extend its service life. Phase 1 work for the Project consists of the installation of a deep foundation system on each end of the existing structure, large crack repairs and application of Polyester Polymer Concrete (PPC) deck overlay, replacement of existing fences with taller and slightly longer fences, and creation of improved maintenance access to the Flood Basin side of the Structure. To mitigate the Project’s environmental impacts, new planting will be installed followed by a multi-year plant establishment, and the maintenance period will commence post-construction in the ±0.35 acres area adjacent to the west end of the Structure. Once construction is complete, the existing tide gate structure will continue to provide coastal flood protection and wildlife habitat protection. Furthermore, trail users will continue to enjoy the Adobe Creek Loop Trail with an improved concrete deck surface and enhanced safety features of the Structure. Lastly, the new maintenance access would reduce trail closures when Valley Water staff are required to access the area below the Structure deck. Timeline and Length of Construction Once final regulatory permits are secured and the Addendum to the California Environmental Quality Act (CEQA) Final Mitigated Negative Declaration (MND) is complete, on-site construction is expected to take place between September 2025 and January 2026 (5 months). 4 Packet Pg. 20 Park Impacts During Construction The Project will require temporary closures of approximately 0.8 miles of the Trail to accommodate construction work. An exhibit illustrating the anticipated Trail closures is included in Exhibit B. If construction of the seismic retrofit and rehabilitation of the Structure is not executed, future degradation of the existing structure will occur and will eventually require closure of the Trail for an unknown duration of time. Construction Traffic Most heavy equipment and trucks carrying construction materials will access the Project site through the gate adjacent to the Byxbee Park parking lot. Flaggers will be present during the mobilization and demobilization of heavy equipment to ensure trail users’ safety. Parking Impacts During Construction There will be no parking impacts to the Byxbee Park parking lot during construction. Construction workers will park their vehicles at the designated staging areas for the Project within the closed ±0.8 miles Trail portions. Mitigating Physical Trail Impacts Due to Construction The contractor will be required to perform in-kind repairs to the trail surface, if necessary, during construction. The contract documents will specify a maximum vehicle weight to prevent levee damage. Furthermore, the contractor’s use of the trail following significant rain events will be limited to reduce the incidence of damage to the levee and trail surface. After the Project, the contractor will be required to provide a final trail surface that meets or exceeds the pre-construction conditions to the satisfaction of the City and Valley Water. Maintenance of the Site After Construction Valley Water staff will continue to support debris removal from the trash racks and/or tide gates as needed. Valley Water will also monitor and conduct annual condition assessments of the existing structure. RESOURCE IMPACT The City will not incur costs for the construction of this Project. Post-construction operations and maintenance costs are expected to be the same as those projected for existing conditions. ENVIRONMENTAL ASSESSMENT Valley Water is the lead agency under the California Environmental Quality Act (CEQA). The CEQA Final Mitigated Negative Declaration (MND) is available on the Valley Water Project website.2. An Addendum to the Final MND will be submitted in the summer of 2024 stating that the changes to the original Structure replacement project will not result in new significant impacts or increase the severity of the already disclosed impacts. 2 Valley Water Project Website, https://www.valleywater.org/pafbtidegates 4 Packet Pg. 21 TIMELINE July 2024: PRC Action on Park Improvement Ordinance August 2024: Park Improvement Ordinance to Council September 2024: Second Council reading September 2025*: Start of Construction *This date is tentative and subject to change pending project development, acquisition of all required regulatory permits, construction permits, etc. ATTACHMENTS Exhibit A: In Progress Design Exhibit B: Trial Closure 4 Packet Pg. 22 EXHIBIT A PAGE 1 OF 4 EXHIBIT A 4 Packet Pg. 23 EXHIBIT A PAGE 2 OF 4 EXHIBIT A 4 Packet Pg. 24 EXHIBIT A PAGE 3 OF 4 EXHIBIT A 4 Packet Pg. 25 EXHIBIT A PAGE 4 OF 4 EXHIBIT A 4 Packet Pg. 26 EXHIBIT B PAGE 1 OF 2 5000 ft N ➤➤ N Image © 2024 A irbusImage © 2024 A irbus Byxbee Park Parking Lot PROJECT LOCATION Palo Alto Airport Palo Alto Flood Basin HW Y 1 0 1 Sa n A n t o n i o R d ±0.8 MILES TRAIL SEGMENTS CLOSED FOR 5 MONTHS (SEPTEMBER 2025 TO JANUARY 2026) OTHER TRAIL ROUTES & DETOUR OPEN ALL THE TIME Existing Tide Gate Structure FLAGGERS WILL BE PRESENT DURING HEAVY EQUIPMENT MOBILIZATION/DEMOBILIZATION ⚑ ⚑ ⚑ FLAGGERS WILL BE PRESENT DURING HEAVY EQUIPMENT MOBILIZATION/DEMOBILIZATION ⚑ ⚑ Coast Casey Pump Station ⚑ Em b a r c a d e r o R d E B a y s h o r e R d Fa b e r P l Ad o b e C r e e k Lo o p T r a i l Bay Trail TRAIL CLOSURE 4 Packet Pg. 27 SIGN SIZE 4’ x 4’ 48” x 48” 5’ x 3” Construction Sign for Palo Alto Flood Basin Project EXHIBIT B PAGE 2 OF 2 4 Packet Pg. 28