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Home My WebLink About2024-05-28 Parks & Recreation Commission Agenda PacketPARKS AND RECREATION COMMISSION Regular Meeting Tuesday, May 28, 2024 Council Chambers & Hybrid 7:00 PM Parks and Recreation Commission meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o n YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas and report are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐ Services/Commissions/Parks‐and‐Recreation‐Commission. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745) Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to ParkRec.commission@cityofpaloalto.org and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER & ROLL CALL PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Commission majority may modify the agenda order to improve meeting management. APPROVAL OF MINUTES 1.Approval of Draft Minutes from the April 19, 2024, Parks and Recreation Commission Special Meeting ‐ Action ‐ Attachment ‐(5 min) 2.Approval of Draft Minutes from the April 24, 2024, Parks and Recreation Commission Regular Meeting ‐ Action ‐ Attachment ‐(5 min) CITY OFFICIAL REPORTS Members of the public may not speak to the item(s) 3.Department Report – (20 min) BUSINESS ITEMS 4.Review name of Tower Well Park at 201 Alma Street – Kristen O’Kane – Action – (45 Min) – Attachment 5.Parks and Recreation Commission Workplan – Chair Brown – Action – (120 Min) – Attachment (A) – Attachment (B) 6.Ad Hoc Committees and Liaison Updates – Chair Brown – Discussion – (15 min) COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s) ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o ParkRec.Commission@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. PARKS AND RECREATION COMMISSIONRegular MeetingTuesday, May 28, 2024Council Chambers & Hybrid7:00 PMParks and Recreation Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreport are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐Services/Commissions/Parks‐and‐Recreation‐Commission.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toParkRec.commission@cityofpaloalto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencingin your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER & ROLL CALL PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Commission majority may modify the agenda order to improve meeting management. APPROVAL OF MINUTES 1.Approval of Draft Minutes from the April 19, 2024, Parks and Recreation Commission Special Meeting ‐ Action ‐ Attachment ‐(5 min) 2.Approval of Draft Minutes from the April 24, 2024, Parks and Recreation Commission Regular Meeting ‐ Action ‐ Attachment ‐(5 min) CITY OFFICIAL REPORTS Members of the public may not speak to the item(s) 3.Department Report – (20 min) BUSINESS ITEMS 4.Review name of Tower Well Park at 201 Alma Street – Kristen O’Kane – Action – (45 Min) – Attachment 5.Parks and Recreation Commission Workplan – Chair Brown – Action – (120 Min) – Attachment (A) – Attachment (B) 6.Ad Hoc Committees and Liaison Updates – Chair Brown – Discussion – (15 min) COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s) ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o ParkRec.Commission@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. PARKS AND RECREATION COMMISSIONRegular MeetingTuesday, May 28, 2024Council Chambers & Hybrid7:00 PMParks and Recreation Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreport are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐Services/Commissions/Parks‐and‐Recreation‐Commission.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toParkRec.commission@cityofpaloalto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencingin your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.CALL TO ORDER & ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Commission majority may modify the agenda order to improve meeting management.APPROVAL OF MINUTES1.Approval of Draft Minutes from the April 19, 2024, Parks and Recreation CommissionSpecial Meeting ‐ Action ‐ Attachment ‐(5 min)2.Approval of Draft Minutes from the April 24, 2024, Parks and Recreation CommissionRegular Meeting ‐ Action ‐ Attachment ‐(5 min)CITY OFFICIAL REPORTSMembers of the public may not speak to the item(s)3.Department Report – (20 min)BUSINESS ITEMS4.Review name of Tower Well Park at 201 Alma Street – Kristen O’Kane – Action – (45Min) – Attachment5.Parks and Recreation Commission Workplan – Chair Brown – Action – (120 Min) –Attachment (A) – Attachment (B)6.Ad Hoc Committees and Liaison Updates – Chair Brown – Discussion – (15 min)COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDAS Members of the public may not speak to the item(s) ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o ParkRec.Commission@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. DRAFT DRAFT 1 1 2 3 MINUTES 4 PARKS & RECREATION COMMISSION 5 SPECIAL MEETING 6 April 19, 2024 7 In-Person & Virtual Conference 8 Palo Alto, California 9 10 Commissioners Present: Chair Amanda Brown, Vice Chair Nellis Freeman, Commissioners Anne 11 Cribbs, Jeff Greenfield, Shani Kleinhaus, Joy Oche, Bing Wei 12 Commissioners Absent: 13 Others Present: Council Member Vicki Veenker 14 Staff Present: Kristen O’Kane, Sarah Robustelli, Lam Do, Javod Ghods 15 16 CALL TO ORDER & ROLL CALL 17 Chair Brown called the meeting to order. 18 Javod Ghods, Staff Administration, called roll and declared eight were present. 19 PUBLIC COMMENT 20 Eileen McLaughlin with the Citizens Committee requested the PRC prioritize Baylands 21 conservation updates and ensure that mitigation be established, monitored, and completed on 22 lands the PRC oversaw. 23 Dashiell Leeds, Conservation Coordinator for the Sierra Club Loma Prieta Chapter, supported 24 Ms. Eileen McLaughlin's comments to complete the refuge regarding mitigation and monitoring 25 of impacts on wildlife. He hoped the Commission would prioritize biodiversity and create an 26 adaptive management program. He asked that a study of a moratorium on artificial turf be added 27 to the FY2025 priorities and that such language be added to the FY2023 and FY2024 turf 28 replacement item. A letter had been sent to the Commission yesterday, and the links could be 29 accessed for information related to the negatives of artificial turf. 30 AGENDA CHANGES, ADDITIONS, AND DELETIONS 31 None. 32 BUSINESS 33 1 Packet Pg. 4 DRAFT DRAFT 2 1. Review FY24 Parks and Recreation Commission Priorities and Accomplishments – Vice 1 Chair Freeman – Discussion – (20 min) 2 Vice Chair Freeman shared slides. He noted that a lot had been accomplished, though there was 3 still more to do, which he hoped would move forward in the upcoming year. He discussed the 4 accomplishments related to optimizing resources to offer diverse recreation opportunities and 5 promoting community health and wellness; advancing equity, access and inclusion for 6 programs, parks, and open space; and enhancing biodiversity, environmental sustainability, and 7 climate change resilience. He provided details related to continued work to improve 8 transparency, work with community partners, and developing and improving park facilities. He 9 spoke of specific work plan accomplishments, details of which could be seen in the presentation. 10 2. Establish Priorities for FY25 – Chair Brown – Action – (90 min) 11 Chair Brown wanted to ensure the PRC's priorities aligned nicely with the Council's, which were 12 climate change and natural environment protection and adaptation; community health, safety, 13 wellness, and belonging; economic development and transition; and housing for social and 14 economic balance. 15 3. Establish and Assign Parks and Recreation Commission Ad Hoc Committees and 16 Liaison Roles – Chair Brown – Action – (70 Min) 17 Chair Brown supplied a slide of the proposed list of ad hoc committees and liaison roles, which 18 she detailed. The idea was to have a meeting with staff to determine what was operationally 19 feasible for the next year in terms of creating a manageable workload and reasonable community 20 expectations. 21 4. Develop FY25 Calendar Year Workplan – Chair Brown – Action – (60 min) 22 Chair Brown declared there would be a vote on Items 2 through 4. 23 Mr. Ghods wanted to do a separate vote for each in case anyone wanted to vote no on one. 24 Chair Brown announced there would be a vote on Item 2. 25 Mr. Ghods took to a vote to establish priorities for FY2025 and announced that is passed 7-0, 26 details of which could be seen in the presentation. 27 Mr. Ghods moved to vote on Item 3, establishing and assigning parks and recreation 28 commission ad hoc committees and liaison roles, which passed 7-0, details of which could be 29 seen in the presentation. 30 Mr. Ghods declared there would be a vote on Item 4, development of the FY2025 calendar year 31 workplan, which passed 7-0, details of which could be seen in the presentation. 32 COMMISSIONER/BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS, OR 33 FUTURE AGENDA ITEMS 34 1 Packet Pg. 5 DRAFT DRAFT 3 1 There were no comments. 2 3 ADJOURNMENT 4 5 Meeting adjourned at 3:27 P.M. 6 1 Packet Pg. 6 DRAFT DRAFT 1 1 2 3 MINUTES 4 PARKS & RECREATION COMMISSION 5 REGULAR MEETING 6 April 23, 2024 7 In-Person & Virtual Conference 8 Palo Alto, California 9 10 Commissioners Present: Vice Chair Nellis Freeman, Commissioners Anne Cribbs, Jeff 11 Greenfield, Shani Kleinhaus, Joy Oche 12 Commissioners Absent: Chair Amanda Brown, Commissioner Wei 13 Others Present: 14 Staff Present: Kristen O’Kane, Sarah Robustelli, Javod Ghods 15 16 CALL TO ORDER & ROLL CALL 17 Vice Chair Freeman called the meeting to order. A roll call was taken with five present. 18 19 PUBLIC COMMENT 20 None. 21 22 AGENDA CHANGES, ADDITIONS, AND DELETIONS 23 Vice Chair Freeman wanted to move the e-bike access policy discussion to occur after 24 the park dedication informational update. 25 26 APPROVAL OF MINUTES 27 1. Approval of Draft Minutes from the March 26th, 2023, Parks and Recreation 28 Commission Regular Meeting 29 2 Packet Pg. 7 DRAFT DRAFT 2 1 Commissioner Cribbs made a motion to approve the March 26, 2024, minutes seconded 2 by Commissioner Oche. The motion passed by a 5-0 roll call vote. 3 4 CITY OFFICIAL REPORTS 5 2. Department Report 6 Sarah Robustelli, Division Manager, gave a slide presentation providing updates on 7 recruitments, upcoming special events, the teen event, Open Space resources, project 8 updates and capital improvement projects. 9 Commissioner Oche questioned if there would be a mobile replacement during the 10 restroom project. 11 Ms. Robustelli answered where new restrooms are being placed, they are not currently 12 destructing the restrooms already onsite. 13 Commissioner Greenfield added the new restrooms are adding convenience and facilities 14 with the exception of the Cubberley playing fields where there is a Porta Potty set up. 15 Commissioner Kleinhaus wanted to know if there was any update on the lighting at Bol 16 Park. She thought it would be good to turn the lights at the creek off at 10 or 11 pm. She 17 added it would be helpful to have the final environmental impact report for the golf 18 course project posted on their website if possible. 19 Ms. Robustelli remarked she visited the site and Staff is going to reach out at the next 20 Public Works and CSD meeting to discuss it. There is a capital improvement project that 21 calls out lighting; however, it is not an extensive project. There is new lighting code 22 consistent with dark skies in the works. 23 Commissioner Greenfield was curious about the history of the Nature Notes and Ask the 24 Ranger. He announced the Department Report is available as a link in the agenda. He 25 asked for explanation why the El Camino Park turf replacement needed to go to City 26 Council for bid approval. He asked if the playground was still open at Ramos Park and 27 asked about signage. He asked if there was information on a new trail at Foothills Nature 28 Preserve that goes from the Interpretive Center to the beginning of the Los Trancos Trail. 29 He wanted to hear the status of the Peers and Arastradero Maintenance Yard. 30 Ms. Robustelli answered they were done years ago but still very relevant today and 31 stated they are both available in both Interpretive Centers. The reason the El Camino 32 2 Packet Pg. 8 DRAFT DRAFT 3 Park turf replacement needed to go to City Council was due to the dollar amount. 1 Kristen O’Kane, Community Services Director, commented the playground at Ramos 2 Park would be closed when construction commences through project construction. She 3 would have to check to see if there is signage indicating this. She discussed why the 4 equipment was still present at the Peers and Arastradero Maintenance Yard. The project 5 is expected to be completed in FY25. 6 Michael Warner provided details about the new trail at Foothills Nature Preserve. He 7 explained why the project at Peers and Arastradero has taken so long. 8 Commissioner Kleinhaus wondered what process leads to establishing a trail in a place 9 that was never a trail before. She wanted to know if the trail could be removed. 10 Vice Chair Freeman asked Staff to research the question and agendize for the next staff 11 report. 12 Ms. O’Kane agreed to discuss it with Mr. Warner and Chair Brown when they do the 13 agenda. 14 Commissioner Greenfield suggested working with the Open Space liaison. 15 Vice Chair Freeman was curious as to how they were able to find volunteers for the 16 Mitchell Park cleanup. 17 Ms. Robustelli stated it was a work party for CSD Staff. 18 19 BUSINESS 20 3. Palo Alto Pickleball Club Informational Presentation – Ron Gentile – Discussion 21 – (30 min) 22 Ron Gentile provided a slide presentation describing his pickleball journey, information 23 about pickleball, innovations in ball and paddle technology, why it is incredibly popular, 24 the Palo Alto Pickleball Club, community advantages of PAPC, how PAPC serves and 25 connects all ages and abilities, bringing together different cultures and languages, 26 increases socioeconomic interactions, building social connections, infusing happiness, 27 providing engaging exercise, what PAPC is really providing and a summary of the 28 presentation. 29 Eileen spoke about how pickleball brings everyone together in the community. 30 2 Packet Pg. 9 DRAFT DRAFT 4 Monica expressed appreciation for the pickleball community. 1 Commissioner Oche wanted to double check on the ask on the last page. 2 Mr. Gentile explained this is a multistep process where the club wants to work together 3 to be able to take these programs out into the community and get the facilities to allow 4 them to do this at bigger scale over time. 5 Commissioner Greenfield was interested in Staff’s thoughts and ideas on potentially 6 leveraging the Palo Alto Pickleball Club’s resources further within the community. He 7 thought taking the model and extending to other types of activities was interesting. 8 Ms. Robustelli remarked that was something they could look into. 9 Ms. O’Kane thought it was worth exploring how they might be able to do more for 10 sports and recreation. 11 Commissioner Kleinhaus suggested the pickleball club could adopt Adobe Creek to help 12 keep it clear of trash. 13 Female advised that the pickleball club maintains the courts. They have found that the 14 City does not empty the large bins outside the pickleball courts. 15 Mr. Gentile thought it was a great suggestion. 16 Commissioner Greenfield remarked that the trash overflow discussion was one they have 17 had within the Field Users Ad-Hoc. He explained that there are large receptacles that 18 bags can be thrown in but nobody knows where they are. He thought they could follow 19 up with information on where the trash bags could go. 20 Vice Chair Freeman communicated ways the City could potentially partner with the 21 pickleball club. He asked if Community Services had input on the summer program. He 22 discussed possibly advertising to get more information out to the public about the 23 pickleball club. 24 Ms. O’Kane described community pickleball programs that exist. She thought a summer 25 program would be a good addition. 26 27 4. Park Dedication Informational Update – Park Dedication Ad Hoc – Discussion – 28 (45 min) 29 2 Packet Pg. 10 DRAFT DRAFT 5 Commissioner Greenfield provided a slide presentation giving a general update on park 1 dedication, Tower Well Park, an overview of Rinconada Gardens, San Antonio “Circles” 2 with a street view and Terman Park name change. 3 Ms. O’Kane added information on Tower Well Park and Rinconada Gardens. 4 Commissioner Kleinhaus queried if there is parking for the public on San Antonio 5 Avenue. She wanted to know what kind of amenities would be added. 6 Commissioner Greenfield did not believe there was parking on San Antonio Avenue. He 7 asked if Staff would consider that an obstacle. He described amenities that could 8 potentially be added. 9 Ms. O’Kane stated she would need to see it in person. 10 Commissioner Oche asked about the size of the park. 11 Commissioner Greenfield answered it was smallish. 12 Commissioner Cribbs compared it to the Sarah Wallis Park by California Avenue. She 13 asked if these were the only pieces of potential the ad-hoc looked at. She asked if 14 anybody looked for potential land that could be looked at and possibly obtained for a 15 land trust. 16 Commissioner Greenfield discussed other items that were included on the list and 17 offered to share the list. 18 Ms. O’Kane remarked one area they started conversations about is along San Antonio 19 because of future housing projects and the need for parkland. 20 Vice Chair Freeman questioned if there is a checklist used by the City to determine what 21 amenities would go into the park. He wanted to know the process for renaming parks. 22 Ms. O’Kane outlined factors involved in determining what amenities go into a park. 23 Ms. Robustelli described the City’s process for park renaming. She offered to forward 24 the policy to Vice Chair Freeman for review. 25 Commissioner Greenfield wanted to know if the commissioners were interested in 26 potentially pursuing to agendize further to pass the suggestion on to City Council 27 regarding park renaming. 28 Commissioner Kleinhaus thought if there was an interest in the ad-hoc to look into 29 renaming she was fine with it. She stated she would love to see Pearson-Arastradero 30 2 Packet Pg. 11 DRAFT DRAFT 6 renamed to only Pearson. She thought Byxbee should be named something more to do 1 with the Baylands. 2 Vice Chair Freeman supported going with a name similar to the area. 3 Commissioner Oche wanted the backstory before discussing changing the name. 4 5 5. Bicycle / E-Bike Access Policy Informational Update – Bicycle / E-Bike Access 6 Policy Ad Hoc – Discussion – (75 min) 7 Council Member Veenker provided clarification of what Council was asking of PRC. 8 Vice Chair Freeman discussed a slide presentation about the Bicycle/E-Bike Access 9 Policy, February 27, 2023 Council direction, PABAC comments, explanation of Motion 10 1 with observations, considerations and recommendations. 11 Commissioner Kleinhaus discussed a slide presentation about Motion 2 including 12 Pearson Arastradero Preserve observations, an Arastradero sensitive habitat map, Bowl 13 Loop Trail, Upper Arastradero Bowl and Lower Bowl/Quarry, seep and wetland 14 crossings impact water quality and habitat, infrastructure, Palo Alto Baylands Nature 15 Preserve science and observations, Baylands unauthorized social trails, Adobe Creek 16 Loop Trail, Baylands and Arastradero recommendations, discussion of Pearson-17 Arastradero Nature Preserve and discussion of Baylands Nature Preserve. 18 Vice Chair Freeman discussed slides outlining Motion 3 to include adding bike racks at 19 trailheads in the Baylands and Pearson-Arastradero, Pearson-Arastradero Preserve 20 recommendations, Baylands Preserve existing facilities, two locations where the ad-hoc 21 recommended adding bike racks, a map of existing bike rack locations and next steps. 22 Dashiell, Conservation Coordinator for the Sierra Club Loma Prieta Chapter, expressed 23 concern that the proliferation of e-bikes within Open Space preserves could potentially 24 force other users off the trails and impact wildlife. He highlighted resources for seniors 25 and people with disabilities to ride the gravel trails within the Baylands. He asked to the 26 Commission to consider that these accommodations and conditions are already in place 27 to accommodate commuters and people with disabilities. 28 Sheila shared that electric bikes were always going too fast through the preserve and 29 thought it was disturbing to the wildlife. 30 Commissioner Cribbs referenced a slide that discussed bikes/horses. She asked if this 31 included e-bikes. 32 2 Packet Pg. 12 DRAFT DRAFT 7 Commissioner Kleinhaus discussed the wording of Motion 2 and stated Council did not 1 identify what kind of bicycle. 2 Commissioner Oche iterated that one of City Council’s priorities for this year was 3 protecting and adapting a climate change and natural environment. 4 Commissioner Kleinhaus asked what conflicts that the rangers have seen especially 5 about the Baylands. 6 Lisa Myers, Baylands Ranger, described conflicts they have seen due to speed and 7 inattentiveness by bicyclists. 8 Vice Chair Freeman talked about what some other cities do regarding speed enforcement 9 and asked for information about the training involved. He asked if some of the 10 recommendations they were making would add to the rangers’ ability to manage those 11 things. 12 Ranger Myers stated she would need to look into what the length of time would be for 13 the training. She believed training would probably be through one of the local law 14 enforcement academies and turnaround time would be subject to their schedule. She 15 confirmed the recommendations would definitely add to the rangers’ ability in managing 16 those things. 17 Commissioner Cribbs asked how many people were needed for Open Space staff to be 18 effective. 19 Ranger Myers answered they currently have six full-time and two supervising rangers. A 20 better staffing model would include 12 park rangers, two senior rangers, two supervising 21 rangers and one chief ranger in addition to more seasonal staff. 22 Commissioner Greenfield wondered if some occasional enforcement of speed would be a 23 manageable first step with some effective consequences. 24 Commissioner Cribbs asked if there was any point in using a 3rd party naturalist to come 25 in occasionally. 26 Commissioner Kleinhaus discussed organizations that provide limited education and 27 discussed what more a naturalist would provide. 28 Ranger Myers talked about naturalists that have worked in the Baylands in the past and 29 where those positions have been moved. 30 Vice Chair Greenfield was interested in understanding where they go from here. 31 2 Packet Pg. 13 DRAFT DRAFT 8 Commissioner Kleinhaus was not sure an ad-hoc could do the level of detail that Council 1 is asking for. She thought it was consultant work. She thought they needed to work with 2 Staff and the rangers especially on what is implementable and how that comes into 3 budget in terms of trail use in general and some of the other issues of monitoring, 4 adaptive management and enforcement. 5 Ms. O’Kane agreed a regroup with the rangers and the ad-hoc to lay out next steps was a 6 good idea. She said they need to discuss what they would bring to Council if they go 7 back to them. 8 9 6. Ad Hoc Committees and Liaison Updates – Vice Chair – Discussion – (15 min) 10 Commissioner Oche discussed an intergenerational event for teens that was recently held 11 and hoped to have more like it. 12 Commissioner Greenfield gave an update on Safe Routes. He met with Staff and high 13 school student who is working on a proposal for a Girl Scout Gold Award. She is 14 looking to create a traffic garden potentially at a park in Palo Alto. He talked about the 15 Quarry Road item that was presented to City Council the day prior and the 16 recommendations. He spoke about work being done on the synthetic field turf 17 replacement. 18 Commissioner Cribbs announced that the Aquatics Program is currently hiring 19 lifeguards. She discussed a racquet court policies committee being put together to look at 20 pickleball and tennis. 21 Commissioner Greenfield indicated the new ad-hocs need to start creating a workplan to 22 be presented and approved by the Commission to present to City Council at the 23 upcoming meeting. 24 Ms. O’Kane stated staff assignments still need to be done. She agreed with 25 Commissioner Greenfield that it made sense for the new ad-hocs to work on their topics 26 now to help define what is in the workplan. 27 28 29 COMMISSIONER/BOARD MEMBER QUESTIONS, COMMENTS, 30 ANNOUNCEMENTS, OR FUTURE AGENDA ITEMS 31 32 Ms. O’Kane thought the May meeting would be focused on the workplan and they would 33 work with Chair Brown and Vice Chair Freeman on future agendas after that. 34 2 Packet Pg. 14 DRAFT DRAFT 9 Commissioner Kleinhaus asked if the new trail through the meadow could be scheduled 1 as an agenda item. 2 3 Ms. O’Kane agreed to confirm with Ranger Warner that he would be available to put that 4 on the May agenda. 5 6 7 ADJOURNMENT 8 9 Meeting adjourned at 10:35 P.M. 10 2 Packet Pg. 15 Parks and Recreation Commission Staff Report From: Kristen O'Kane, Community Services Director Meeting Date: May 28, 2024 TITLE Review the name Tower Well Park at 201 Alma Street as directed by the City Council RECOMMENDATION Staff recommends the Parks and Recreation Commission (PRC) review the name of Tower Well Park at 201 Alma Street and consider renaming it to Fredrick Eyerly Tower Well Park as directed by the City Council. BACKGROUND On November 8, 2023, following the City’s Naming Policy, the Palo Alto Historical Association (PAHA) was requested to recommend a name for the new park at the corner of Alma Street and Hawthorne Avenue. Given the significant historic landmark on the property, PAHA recommended “Tower Well Park.” PAHA noted, “When constructed in 1910, the water tower was the first major visible infrastructure of the City’s utilities and is a symbol of the City’s successful beginnings and forward-thinking leaders. The PAHA board agrees that “Tower Well Park” reflects the historic significance of this site." On March 4, 2024, the City Council considered an item1 to dedicate the ‘Tower Well Site’ as parkland. Staff noted the site is among the City-owned properties that was found eligible in 2000 for the National Register of Historic Places, and City Council would be receiving the HRB’s recommendation for placement of the property on the local Historic Resources Inventory. The Council adopted a park dedication ordinance for the Tower Well site, 0.19 acres of land at 201 1 City Council, March 4, 2024; Agenda Item #6; SR# 2402-2669, https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13507 4 Packet Pg. 16 Alma Street, approved the proposed name “Tower Well Park”, and referred to the HRB and PRC to consider renaming it to Fredrick Eyerly Tower Well Park. The Council also referred adding the site to the California and National registers to the HRB. During the March 4th Council meeting a member of the public submitted correspondence2 urging the Council to name the newly dedicated park as "Fred Eyerly Tower Well Park" and initiate adding the site to the California Historic Register and National Historic Register. Fred Eyerly, who passed away May 12, 2000, served on Palo Alto’s City Council for eight years, one year as a Palo Alto Mayor in 1982, and eight years on the Palo Alto Utilities Commission. A Palo Alto Weekly article3 described Mr. Eyerly as “an eminently fair and considerate mayor”. The speaker noted: • The Tower Well site was named for Eyerly in a dedication ceremony on October 2, 2000. • The HRB had discussed the site in 1999 and 2000 (Palo Alto Weekly of May 12, 1999, and April 5, 2000, and the Daily News of September 2000). • The site was identified as eligible for the National Register of Historic Places. • The reasons for dedicating the site as parkland were discussed more than 23 years ago in his November 7, 2000 letter to the HRB that included excerpts of Palo Alto Weekly articles of May 24, 1999, and April 5, 2000, and of City Council Minutes of February 28, 1994, and June 10, 1996. Following the Council meeting, PAHA informed City staff that the PAHA board met and discussed the interest in associating the name of Fred Eyerly with Tower Well Park. The Board agreed that the proposed addition of Fred Eyerly's name to the park was proper. The board members, including several who knew Fred Eyerly, agreed that the community knew him as "Fred" and not "Frederick", and that the less formal name should be used. Review by Historic Resources Board Staff presented the history, March 4th Council motion and PAHA’s reconsideration to the Historic Resources Board on May 9, 2024 as directed by Council. The HRB passed a motion unanimously (4-0) to retain the name Tower Well Park rather than adding Mr. Eyerly’s name to the park name. 2 Public speaker correspondence, https://cityofpaloalto.primegov.com/Portal/viewer?id=0&type=7&uid=b9f8097f- 97e8-4af7-a1d0-3fb5bed7887f 3 Palo Alto Weekly Article; May 24, 2000: https://www.paloaltoonline.com/morgue/page4/2000_May_24.TOWN24.html 4 Packet Pg. 17 Overall, the HRB felt that a simple name is appropriate for a small park and that if the park were to be named after a person, consideration should be given to other individuals, not just Mr. Eyerly. Following the Parks and Recreation Commission’s recommendation, staff will report back to the City Council with the recommended park name. After the name is finalized, a Park sign will be added to the site. 4 Packet Pg. 18 Parks and Recreation Commission 2023-2024 Workplan Staff Liaison: Daren Anderson, Assistant Director Lead Department: Community Services About the Commission The purpose of the Parks and Recreation Commission is to advise the City Council on matters pertaining to the activities of the Open Space & Parks, Golf, and Recreation divisions of the Community Services Department, excluding daily administrative operations. Timeframe covered by Work Plan: June 5, 2023 – March 31, 2024. The Commission is composed of seven members. See Palo Alto Municipal Code (PAMC) 2.25 Sections 2.25.010, 2.25.030, 2.25.040, 2.25.050, and 2.25.060. Residency is required. Further requirements are that members shall not be Council Members, officers or employees of the City of Palo Alto. Each member of the Commission shall have a demonstrated interest in parks, open space and recreation matters. For more information about the Parks and Recreation Commission please visit our webpage. Current Commissioners • Jeff Greenfield (Chair) • Amanda Brown (Vice Chair) • Anne Warner Cribbs • Nellis Freeman • Shani Kleinhaus • Joy Oche • Bing Wei Mission Statement The purpose of the Parks and Recreation Commission is to advise the City Council on policy matters pertaining to the activities of the Open Space, Parks and Golf Division, and the Recreation Division of the Community Services Department. 5 Packet Pg. 19 Prior Year Accomplishments • Racquet Court Policy o Ad Hoc reviewed existing policy and received community feedback through stakeholder meetings and site visits. o PRC recommended an update to the Racquet Court usage policy, increasing pickleball access, on November 22, 2022. o Initiated a racquet court stakeholder advisory group with pickleball and tennis users. o Began research into the cost and feasibility of adding lights to City-owned tennis courts. • Recreation Projects/Opportunities Gym/Wellness Center o Weekly ad hoc meetings (with occasional staff participation) on stakeholder outreach and research on wellness center need, potential locations, facilities, programs and activities. o Worked with City staff on stakeholder outreach and research of wellness center facilities, programs and activities. o Hosted a community meeting on March 7, 2023 to discuss the proposed Recreation Wellness Center and issued a community survey to collect additional feedback. o Organized “Friends of Palo Alto Recreation Wellness Center” Board of Directors submitting bylaws and articles of incorporation, achieving 501.c3 status and constructing a web site www.parwc.org. o Provided status updates to the PRC during monthly ad hoc updates and at a March 28, 2023 presentation. Skatepark o Ad hoc worked with staff and skatepark stakeholders and broader skateboarding community on potential skatepark conceptual design that incorporates and honors existing historic skate bowl. o Established a partnership with Friends of Palo Alto Parks to serve as the repository for skatepark donations, following PRC recommendation on September 1, 2022, and City Council authorization on October 24, 2022. o First draft conceptual design completed by pro-bono designer and staff is working on parking analysis. First Tee partnership at Baylands Golf Links o Encouraged completion of the LOI signed with City of Palo Alto and First Tee to allow First Tee to raise funding for this public private partnership. o Feasibility study report provided by First Tee on January 27, 2023. • E-Bike and Electric Conveyance Device Policy o PRC ad hoc met throughout the year reviewing policy and regulations regarding the use of e-bikes and electric conveyances in parks and open space areas. This included Palo Alto and neighboring cities, regional, state, and national jurisdictions. o Discussed policy considerations including parks vs. open spaces, types of e-bikes, and state policy implications with CSD, Transportation and Safe Routes staff, and PABAC, including their E-Bike subcommittee. o PRC discussed balancing competing interests and priorities including wildlife and ecosystem protection, recreation, bicycle transportation corridors, public access, equity, safety, enforceability, ADA requirements, and clarity and communication of rules on October 25, 2022. o After considerable public comment and discussion, PRC unanimously recommended an e-bike and electric conveyances policy and regulations for parks and open space on November 22, 2022 • Fundraising o Developed process for recreation, open space, and community service advertisements to be placed on a regular basis in Enjoy! catalog. o Increased regular communication between Friends of Palo Alto Parks, Palo Alto Recreation Foundation, and the PRC. 5 Packet Pg. 20 o Created a webpage for City of Palo Alto Community Services Department, increasing awareness of how to donate to various programs within Community Services. o Encouraged City staff and partners to pursue grants, which may be available to Community Services, Parks, and Open Space agencies. • Urban Forestry o Annual State of the Urban Forest report presented to PRC on December 15, 2022. o Reviewed implementation status of significant changes associated with the Title 8 Tree Ordinance update including new tree protections, tree removal and maintenance processes, public communication, and new staffing. o Provided periodic updates on the roll-out of new Tree Ordinance processes, communication, and staffing. o PRC feedback centered on clarification, communication, timing, and transparency of the associated changes. City web pages continue to evolve. Roll-out is proceeding despite staffing challenges. • Parkland Dedication o The PRC ad hoc reviewed the 10-acre Measure E site at the Baylands Nature Preserve / Byxbee Park for potential rededication as parkland, and consulted with Public Works, Utilities, and City Attorney departments, and Utilities Advisory Commission leadership. o PRC discussed permitted development under the ballot measure, absence of current project proposals, and potential benefits of a recreational connector trail, wildlife corridor, and support for the ecological integrity of the Baylands on September 27, 2022. o PRC voted 4-2 to recommended dedication of the Baylands Measure E site as park land on October 25, 2022. o The ad hoc reviewed other potential sites for Parkland Dedication and is working with staff to move forward with dedicating a small area at Greer Park where a sewer easement is being released (February 28, 2023). • Capital Improvement Plan (CIP) Review o The ad hoc met with staff on November 7, 2022 to review the FY 2024 - 2028 CSD Capital Plan for Parks, Open Space, and Golf projects. o The ad hoc recommended updates to the CIP project list, including providing more specific details of "On-going CIPs" and adding Foothills Comprehensive Conservation Plan and Cubberley synthetic turf replacement projects, and perhaps the Roth Building restroom. o The PRC reviewed and provided feedback on the CIP plan on November 22, 2022. 5 Packet Pg. 21 PROJECT/GOAL 1: Parks Master Plan Process Review Review the process for planning and implementation of the Parks, Trails, Natural Open Space, and Recreation Master Plan (Parks Master Plan) for consistency and coordination with the annual CIP process. Identify scope of work and high-level process for a comprehensive Parks Master Plan review. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Optimize implementation of the Parks Master Plan FY24-Q1&Q2 Low to moderate staff time • Report on the planning and implementation process since adoption of the Master Plan • Optimize FY25 CIP process for consistency with the Parks Master Plan • New work plan item created for comprehensive Parks Master Plan review (lower priority items) Yes: Parks Master Plan (Policy 2.G, 6.A) HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Phase 1 • High level review of Parks Master Plan – understand and clarify best practices for utilization, implementation, etc. • Evaluate the potential use of the Action Plan to optimize annual CIP processes moving forward • Establish scope, details, and timeline of a comprehensive Parks Master Plan review Phase 2: A new work plan item will outline a comprehensive Parks Master Plan review, which will likely include: • Detailed status review of projects and programs • Engage community feedback to understand community priorities and needs • Quantitative evaluation of demand and capacity of major recreation facilities (Policy 2.G) • Review demographic trends and interests by segment for and adjust programs and plans accordingly (Policy 6.A) • Establish annual and periodic review best practices Yes: Parks Master Plan (Chapter 5: Progress Reporting) PROJECT/GOAL 2: Recreation Program Review Review existing recreation programs, categorize offerings (age group, program type, capacity and availability, fee reduction use, etc.), and review program offerings of neighboring agencies. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Compile data to understand the needs, challenges, and gaps in existing programming for our diverse community. FY24-Q1&Q2 Moderate staff time • Report on successes and challenges of existing program offerings. • Identify potential new program offerings. Yes: Parks Master Plan (Program 1.H.1) HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Work with the community and staff to assess the current program offerings and current City program offerings and Identify programing gaps and potential solutions, including new Enjoy Catalog offerings. Yes: Parks, Master Plan (Chapter 5: Progress Reporting) 5 Packet Pg. 22 PROJECT/GOAL 3: Recreation Wellness Center Work with staff to facilitate progress on a new Palo Alto Recreation Wellness Center. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Recreation and wellness facilities provide active and healthy recreation opportunities for current and future generations. Increase social engagement and well- being. FY24 Moderate staff time Utilize professional expertise in our community, working with the Friends of Palo Alto Recreation Wellness Center. • Providing feedback to City Council on a new Recreation Wellness Center as directed by City Council. • Recommendation for a Letter of Intent. Yes: Parks Master Plan (Policy 5.G; and major project Chapter 5) HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE As directed by City Council: • Conduct public outreach on a new gym, including and location, siting, gym features, cost estimates, funding timeline, demand assessment, and prioritization of projects • Investigate fundraising. Recommend approval of a Letter of Intent for a new Recreation Wellness Center. Yes. Council Motion) PROJECT/GOAL 4: Bicycle/E-Bike Policy and Access Proceed with City Council direction from 2/27/23 to: Review policy and access for all bikes, electric bikes and other electronic coasting devices in the Baylands and Pearson-Arastradero preserves to consider 1. Reduction of speed limit; 2. Whether and where to restrict bicycle and horse access; 3. Adding bike racks at trail heads to the open space where lacking. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED The project implements City Council direction from 2/27/23 with the benefit of providing access to nature while protecting habitat and wildlife, with consideration of community interests, staff and infrastructure resources and ensuring safe use of trails. FY24 Low to moderate staff time Funding for signage and bike racks. • Develop signage • Identify bike rack locations • Consider whether and on what trails to restrict bicycle and horse access and make recommendations • Consider speed limit and make recommendations Yes: Parks Master Plan (Program 1.G.2, and 2.A.7) HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Implement Council direction from 2/27/23, including: For all bikes in the Baylands and Arastradero Preserves consider and recommend policy to address: • Reduction of speed limit • Whether and where to restrict bicycle and horse access • Adding bike racks at trail heads in open space, where lacking Continue monitoring of evolving bicycle/e-bike issues, including: technology, impacts, and state and local policies. Assess how the current e-bike policy is working. Yes 5 Packet Pg. 23 PROJECT/GOAL 5: Playing Fields Policy and Programs Review Review and recommend updates to playing fields policy and programs including synthetic turf replacement strategy and field reservation policy BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Efficient and successful replacement of end-of-life synthetic turf fields. Optimized access to City playing fields. Proactive field management. FY24-Q1&Q2: Complete synthetic turf replacement strategy review. FY24-Q3&Q4: Complete review of field reservation policy. Low to moderate staff time • Meet with playing field stakeholders • Successful replacement of end-of-life synthetic turf field, contingent upon CIP funding • Field reservation policy update recommendation if warranted Yes: Parks Master Plan (Programs 1.F.1; 2.A.3; 2.C.3) HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Work with staff to review and recommend optimum synthetic turf replacement strategy including materials, process, and timing. Meet with stakeholders periodically for feedback. Meet with stakeholders for feedback and review field reservation and use policy and recommend an update as appropriate. No PROJECT/GOAL 6: Park Dedication FY24 Conduct a broad review and assessment of potential sites within our community to recommend dedicating as parkland. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Increase dedicated parkland to provide recreational opportunities, promote the health and well-being of the community, and support biodiversity. Advance goals of 4 acres of parkland per 1,000 residents, and within 1/2 mile of homes. FY24 Low staff time (CSD, CAO, Planning, PWE, Real Estate) Recommendation of one or more sites for dedication as parkland. Yes: Parks Master Plan (Goals and Policies 1.B, 1.C, 4,D, 5.C) and Comprehensive Plan (Policy L-8.1). HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Work with staff to assess the suitability of potential sites for parkland dedication, including a review of existing list of previously identified locations. Pursue dedication of Greer Park sewer easement associated with the 2850 W. Bayshore Road development project. Establish best practices for future review and assessment of potential sites to be dedicated as parkland. Yes 5 Packet Pg. 24 PROJECT/GOAL 7: Grant Opportunities Consider how to increase funding for Parks, Open Space, and Recreation programs and projects through grants. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Obtaining new grants increases funding for programs and projects. FY24 Low to moderate staff time • Report on recommendations to increase grant funding • Recommend new grants to pursue Yes: Parks Master Plan (Program 5.G.4) HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Work with staff to assess how to use grants more effectively to increase funding for programs and projects. Review current grant application process, associated resources, and recent grant applications. Consider what new resources and partnerships may be effective to increase grant funding. No 5 Packet Pg. 25 2023 – 2024 Parks and Recreation Commission Workplan Accomplishments Goal 1: Parks Master Plan Process Review • Conducted high level review of Parks Master Plan and assigned priorities in the Action Plan Spreadsheet. • Reviewed Action Plan Spreadsheet in detail: o Created categories for review process including best practices, project status, and other departments involved. o Identified priorities led by other stakeholders or other City departments. • Reviewed proposed FY 2024-25 CIP projects with staff. • Began discussion of how to utilize the Action Plan to help inform future CIP priorities. Goal 2: Recreation Program Review • Collaborated with Palo Alto City staff to enhance the Enjoy! Catalog and Community activities, aligning efforts to promote equity and potential cost-reduction for programs, for example, bringing/advertising free programs from other Palo Alto partners, (i.e., PA Adult School) in the Enjoy! Catalog. • Facilitated brainstorming sessions with City staff to pinpoint priority programs and proposed recommendations, including potential programs and providers, to address community needs effectively. • Ad Hoc conducted a comprehensive review of past Enjoy! Catalog’s and benchmarked against neighboring cities. Presented findings and suggested solutions for scaling up at the Commission Meeting in February 2024, align with the Master Plan's reviewing progress. • Successfully spearheaded the implementation of a new QR code on the first page of the Enjoy! Catalog. This innovation allows for simple multilingual instructions directing residents to our website for community events, thereby expanding awareness among residents who speak English as a second language. Goal 3: Recreation Wellness Center 5 Packet Pg. 26 • Weekly ad hoc meetings (with occasional staff participation) on stakeholder outreach and research on wellness center needs, potential locations, facilities, programs, and activities. • Worked with City staff on stakeholder outreach and research of wellness center facilities, programs, and activities. • Raised the visibility of the community's need for a gym/wellness center. • We hosted a community meeting on January 17, 2024, to discuss the proposed Recreation Wellness Center. We presented the current preferred location/sites and a second option, depending on the current Cubberley negotiations between the City and the PAUSD. • Provided status updates to the PRC during monthly ad hoc updates and at a January 17th community meeting presentation. Goal 4: Bicycle / E-Bike Policy and Access • Implementation of Council Direction from 2/27/2023 for all bikes in the Baylands and Arastradero Preserve to consider and recommend policy to address: o Reduction of speed limit. o Whether and where to restrict bicycle and horse access. o Adding bike racks at trailheads in open space, where lacking. • PRC ad hoc met throughout the year, working with staff to review policy and regulations regarding the use of e-bikes and electric conveyances in parks and open space areas. This included Palo Alto, neighboring cities, and regional, state, and national jurisdictions. We also met with park users to solicit feedback. • Discussed policy considerations, including parks vs. open spaces, types of e-bikes, and state policy implications with CSD, Transportation and Safe Routes staff, and PABAC, including their E-Bike subcommittee. • PRC ad hoc discussed balancing competing interests and priorities, including wildlife and ecosystem protection, recreation, bicycle transportation corridors, public access, equity, safety, enforceability, ADA requirements, and clarity and communication of rules on October 25, 2022. • After considerable public comment and discussion, PRC unanimously recommended e- bike and electric conveyances policy and regulations for parks and open space on November 22, 2022 5 Packet Pg. 27 Goal 5: Playing Fields Policy and Programs Review • Supported staff in reviewing regional best practices and recommending a synthetic turf replacement strategy for upcoming work at El Camino Park and Stanford/Mayfield Soccer Complex. • Completed initial review of field use policy, including identifying potential areas for further review after engagement with stakeholders, and general policy cleanup recommendations. • Recommended non-policy field use updates, including tournament clean up responsibilities, goal storage and communication with stakeholders. Goal 6: Park Dedication FY24 • Conduct a review of existing list of potential locations for parkland dedication, including prioritization of suitability. • Pursued park dedication for Tower Well Site: o Met with CSD staff and PAHA per City policy. o Recommended park dedication for Tower Well Site to City Council, which was approved with the recommendation to consider a name change. o Initiated name change process for Tower Well Park to Frederick Eyerly Park. • Pursued park dedication for Rinconada Gardens: o Worked with CSD and Utilities staff to review site constraints related to park dedication and determine next steps. • Reviewed a potential site adjacent to San Antonio Avenue at Ponce Drive for a small park, suggested by a community member; added to the existing list of locations for parkland dedication. Goal 7: Grant Opportunities • Work with staff to assess how to understand current City grant process, including current consultant, to use grants more effectively to increase funding for Recreation and Parks programs and projects. Concern about staff time in finding grants, applying for grants, and reporting about grants. • Reviewed current grant application process, associated resources, and recent grant applications opportunities. • Ad Hoc interviewed new resources and potential partnerships which may be effective to increase grant funding, including contacts with Silicon Valley Community Foundation, suggested three projects to share with SVCF corporate partners Foothill Buckeye Creek 5 Packet Pg. 28 restoration, Foothill Interpretive Center, and additional restrooms at Mitchell Park/Magic Bridge, plus attempts to contact the Gordon Moore Foundation and the Packard Foundation. • Ad Hoc recommends continuing to strengthen existing partnerships with Friends of Palo Alto Parks, Palo Alto Recreation Foundation, Environmental Volunteers, Grassroots Ecology and Silicon Valley Community Foundation. An example of collaboration between the City and a non-profit, which could qualify for a grant that includes developing joint projects to bring East Palo Alto youth to Foothill Park. 5 Packet Pg. 29