HomeMy WebLinkAbout2024-04-19 Parks & Recreation Commission Agenda PacketPARKS AND RECREATION COMMISSION
Special Meeting
Friday, April 19, 2024
Council Chambers & Hybrid
12:00 PM
Parks and Recreation Commission meetings will be held as “hybrid” meetings with the option to
attend by teleconference/video conference or in person. To maximize public safety while still
maintaining transparency and public access, members of the public can choose to participate
from home or attend in person. Information on how the public may observe and participate in the
meeting is located at the end of the agenda. Masks are strongly encouraged if attending in
p e r s o n . T h e m e e t i n g w i l l b e b r o a d c a s t l i v e o n
YouTube https://www.youtube.com/c/cityofpaloalto. Commissioner names, biographies, and
a r c h i v e d a g e n d a s a n d r e p o r t a r e a v a i l a b l e
at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐
Services/Commissions/Parks‐and‐Recreation‐Commission.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)
Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
ParkRec.commission@cityofpaloalto.org and will be provided to the Council and available for
inspection on the City’s website. Please clearly indicate which agenda item you are referencing
in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.
Once received, the Clerk will have them shared at public comment for the specified item. To
uphold strong cybersecurity management practices, USB’s or other physical electronic storage
devices are not accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
CALL TO ORDER
PUBLIC COMMENT
Members of the public wishing to address the Board on matters within the jurisdiction of the City, but not on this agenda, may
do so during the Public Comment period for up to three (3) minutes.
AGENDA CHANGES, ADDITIONS AND DELETIONS
This is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve meeting
management.
BUSINESS ITEMS
1.Review FY24 Parks and Recreation Commission Priorities and Accomplishments – Vice
Chair Freeman – Discussion – Attachment A – Attachment B – (20 min)
2.Establish Priorities for FY25 – Chair Brown – Action – (90 min)
3.Establish and Assign Parks and Recreation Commission Ad Hoc Committee and Liaison
Roles – Chair Brown – Action – (70 Min)
4.Develop FY25 Calendar Year Workplan – Chair Brown – Action – (60 min)
COMMISSIONER/BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE
AGENDAS ITEMS
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o
ParkRec.Commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Council, download the Zoom application onto
your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions B‐E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
PARKS AND RECREATION COMMISSIONSpecial MeetingFriday, April 19, 2024Council Chambers & Hybrid12:00 PMParks and Recreation Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inp e r s o n . T h e m e e t i n g w i l l b e b r o a d c a s t l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto. Commissioner names, biographies, anda r c h i v e d a g e n d a s a n d r e p o r t a r e a v a i l a b l eat https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐Services/Commissions/Parks‐and‐Recreation‐Commission.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toParkRec.commission@cityofpaloalto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencingin your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
CALL TO ORDER
PUBLIC COMMENT
Members of the public wishing to address the Board on matters within the jurisdiction of the City, but not on this agenda, may
do so during the Public Comment period for up to three (3) minutes.
AGENDA CHANGES, ADDITIONS AND DELETIONS
This is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve meeting
management.
BUSINESS ITEMS
1.Review FY24 Parks and Recreation Commission Priorities and Accomplishments – Vice
Chair Freeman – Discussion – Attachment A – Attachment B – (20 min)
2.Establish Priorities for FY25 – Chair Brown – Action – (90 min)
3.Establish and Assign Parks and Recreation Commission Ad Hoc Committee and Liaison
Roles – Chair Brown – Action – (70 Min)
4.Develop FY25 Calendar Year Workplan – Chair Brown – Action – (60 min)
COMMISSIONER/BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE
AGENDAS ITEMS
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o
ParkRec.Commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Council, download the Zoom application onto
your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions B‐E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
PARKS AND RECREATION COMMISSIONSpecial MeetingFriday, April 19, 2024Council Chambers & Hybrid12:00 PMParks and Recreation Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inp e r s o n . T h e m e e t i n g w i l l b e b r o a d c a s t l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto. Commissioner names, biographies, anda r c h i v e d a g e n d a s a n d r e p o r t a r e a v a i l a b l eat https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐Services/Commissions/Parks‐and‐Recreation‐Commission.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toParkRec.commission@cityofpaloalto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencingin your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.CALL TO ORDERPUBLIC COMMENT Members of the public wishing to address the Board on matters within the jurisdiction of the City, but not on this agenda, maydo so during the Public Comment period for up to three (3) minutes.AGENDA CHANGES, ADDITIONS AND DELETIONSThis is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve meetingmanagement.BUSINESS ITEMS1.Review FY24 Parks and Recreation Commission Priorities and Accomplishments – ViceChair Freeman – Discussion – Attachment A – Attachment B – (20 min) 2.Establish Priorities for FY25 – Chair Brown – Action – (90 min)3.Establish and Assign Parks and Recreation Commission Ad Hoc Committee and LiaisonRoles – Chair Brown – Action – (70 Min)4.Develop FY25 Calendar Year Workplan – Chair Brown – Action – (60 min)
COMMISSIONER/BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE
AGENDAS ITEMS
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o
ParkRec.Commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Council, download the Zoom application onto
your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions B‐E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
Parks and Recreation Commission
2023-2024 Workplan
Staff Liaison: Daren Anderson, Assistant Director
Lead Department: Community Services
About the Commission
The purpose of the Parks and Recreation Commission is to advise the City Council on matters pertaining to the activities of
the Open Space & Parks, Golf, and Recreation divisions of the Community Services Department, excluding daily
administrative operations.
Timeframe covered by Work Plan: June 5, 2023 – March 31, 2024. The Commission is composed of seven members. See
Palo Alto Municipal Code (PAMC) 2.25 Sections 2.25.010, 2.25.030, 2.25.040, 2.25.050, and 2.25.060. Residency is
required. Further requirements are that members shall not be Council Members, officers or employees of the City of Palo
Alto. Each member of the Commission shall have a demonstrated interest in parks, open space and recreation matters.
For more information about the Parks and Recreation Commission please visit our webpage.
Current Commissioners
• Jeff Greenfield (Chair)
• Amanda Brown (Vice Chair)
• Anne Warner Cribbs
• Nellis Freeman
• Shani Kleinhaus
• Joy Oche
• Bing Wei
Mission Statement
The purpose of the Parks and Recreation Commission is to advise the City Council on policy matters pertaining to the activities of the Open Space, Parks and Golf Division, and the Recreation Division of the Community Services Department.
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Prior Year Accomplishments
• Racquet Court Policy o Ad Hoc reviewed existing policy and received community feedback through stakeholder meetings and site visits.
o PRC recommended an update to the Racquet Court usage policy, increasing pickleball access, on November 22, 2022. o Initiated a racquet court stakeholder advisory group with pickleball and tennis users.
o Began research into the cost and feasibility of adding lights to City-owned tennis courts.
• Recreation Projects/Opportunities Gym/Wellness Center o Weekly ad hoc meetings (with occasional staff participation) on stakeholder outreach and research on wellness center need,
potential locations, facilities, programs and activities. o Worked with City staff on stakeholder outreach and research of wellness center facilities, programs and activities.
o Hosted a community meeting on March 7, 2023 to discuss the proposed Recreation Wellness Center and issued a community survey to collect additional feedback.
o Organized “Friends of Palo Alto Recreation Wellness Center” Board of Directors submitting bylaws and articles of incorporation, achieving 501.c3 status and constructing a web site www.parwc.org. o Provided status updates to the PRC during monthly ad hoc updates and at a March 28, 2023 presentation.
Skatepark o Ad hoc worked with staff and skatepark stakeholders and broader skateboarding community on potential skatepark conceptual
design that incorporates and honors existing historic skate bowl. o Established a partnership with Friends of Palo Alto Parks to serve as the repository for skatepark donations, following PRC recommendation on September 1, 2022, and City Council authorization on October 24, 2022. o First draft conceptual design completed by pro-bono designer and staff is working on parking analysis.
First Tee partnership at Baylands Golf Links
o Encouraged completion of the LOI signed with City of Palo Alto and First Tee to allow First Tee to raise funding for this public private partnership. o Feasibility study report provided by First Tee on January 27, 2023.
• E-Bike and Electric Conveyance Device Policy o PRC ad hoc met throughout the year reviewing policy and regulations regarding the use of e-bikes and electric conveyances in parks and open space areas. This included Palo Alto and neighboring cities, regional, state, and national jurisdictions. o Discussed policy considerations including parks vs. open spaces, types of e-bikes, and state policy implications with CSD, Transportation and Safe Routes staff, and PABAC, including their E-Bike subcommittee. o PRC discussed balancing competing interests and priorities including wildlife and ecosystem protection, recreation, bicycle transportation corridors, public access, equity, safety, enforceability, ADA requirements, and clarity and communication of rules on October 25, 2022. o After considerable public comment and discussion, PRC unanimously recommended an e-bike and electric conveyances policy and regulations for parks and open space on November 22, 2022
• Fundraising o Developed process for recreation, open space, and community service advertisements to be placed on a regular basis in Enjoy! catalog. o Increased regular communication between Friends of Palo Alto Parks, Palo Alto Recreation Foundation, and the PRC.
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o Created a webpage for City of Palo Alto Community Services Department, increasing awareness of how to donate to various programs within Community Services. o Encouraged City staff and partners to pursue grants, which may be available to Community Services, Parks, and Open Space agencies.
• Urban Forestry o Annual State of the Urban Forest report presented to PRC on December 15, 2022.
o Reviewed implementation status of significant changes associated with the Title 8 Tree Ordinance update including new tree protections, tree removal and maintenance processes, public communication, and new staffing.
o Provided periodic updates on the roll-out of new Tree Ordinance processes, communication, and staffing. o PRC feedback centered on clarification, communication, timing, and transparency of the associated changes. City web pages continue to evolve. Roll-out is proceeding despite staffing challenges.
• Parkland Dedication o The PRC ad hoc reviewed the 10-acre Measure E site at the Baylands Nature Preserve / Byxbee Park for potential rededication as parkland, and consulted with Public Works, Utilities, and City Attorney departments, and Utilities Advisory Commission leadership.
o PRC discussed permitted development under the ballot measure, absence of current project proposals, and potential benefits of a recreational connector trail, wildlife corridor, and support for the ecological integrity of the Baylands on September 27, 2022.
o PRC voted 4-2 to recommended dedication of the Baylands Measure E site as park land on October 25, 2022. o The ad hoc reviewed other potential sites for Parkland Dedication and is working with staff to move forward with dedicating a small
area at Greer Park where a sewer easement is being released (February 28, 2023).
• Capital Improvement Plan (CIP) Review o The ad hoc met with staff on November 7, 2022 to review the FY 2024 - 2028 CSD Capital Plan for Parks, Open Space, and Golf projects. o The ad hoc recommended updates to the CIP project list, including providing more specific details of "On-going CIPs" and adding Foothills Comprehensive Conservation Plan and Cubberley synthetic turf replacement projects, and perhaps the Roth Building restroom. o The PRC reviewed and provided feedback on the CIP plan on November 22, 2022.
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PROJECT/GOAL 1:
Parks Master Plan Process Review Review the process for planning and implementation of the Parks, Trails, Natural Open Space, and Recreation Master Plan (Parks Master Plan) for consistency and coordination with the annual CIP process. Identify scope of work and high-level process for a comprehensive Parks Master Plan review.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
Optimize implementation of the Parks Master Plan FY24-Q1&Q2 Low to moderate staff time • Report on the planning and
implementation process since
adoption of the Master Plan
• Optimize FY25 CIP process
for consistency with the Parks
Master Plan
• New work plan item created
for comprehensive Parks
Master Plan review (lower priority items)
Yes: Parks Master Plan (Policy 2.G, 6.A)
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE
Phase 1 • High level review of Parks Master Plan – understand and clarify best practices for utilization, implementation, etc. • Evaluate the potential use of the Action Plan to optimize annual CIP processes moving forward • Establish scope, details, and timeline of a comprehensive Parks Master Plan review
Phase 2: A new work plan item will outline a comprehensive Parks Master Plan review, which will likely include: • Detailed status review of projects and programs • Engage community feedback to understand community priorities and needs • Quantitative evaluation of demand and capacity of major recreation facilities (Policy 2.G) • Review demographic trends and interests by segment for and adjust programs and plans accordingly (Policy 6.A) • Establish annual and periodic review best practices
Yes: Parks Master Plan
(Chapter 5: Progress
Reporting)
PROJECT/GOAL 2:
Recreation Program Review Review existing recreation programs, categorize offerings (age group, program type, capacity and availability, fee reduction use, etc.), and review program offerings of neighboring agencies.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
Compile data to understand the needs, challenges, and gaps in existing programming for our diverse community.
FY24-Q1&Q2 Moderate staff time • Report on successes and
challenges of existing program
offerings.
• Identify potential new program
offerings.
Yes: Parks Master Plan (Program 1.H.1)
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE
Work with the community and staff to assess the current program offerings and current City program offerings and Identify programing gaps and potential solutions, including new Enjoy Catalog offerings. Yes: Parks, Master Plan (Chapter 5: Progress
Reporting)
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PROJECT/GOAL 3:
Recreation Wellness Center Work with staff to facilitate progress on a new Palo Alto Recreation Wellness Center.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED /
LOCAL LAW /
COUNCIL-
APPROVED
Recreation and wellness facilities provide
active and healthy recreation opportunities for current and future generations. Increase social engagement and well-
being.
FY24 Moderate staff time
Utilize professional expertise in our community, working with the Friends of Palo Alto Recreation Wellness Center.
• Providing feedback to City Council on a new Recreation Wellness Center as directed by City Council.
• Recommendation for a Letter of Intent.
Yes: Parks Master Plan
(Policy 5.G; and major project Chapter 5)
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE As directed by City Council:
• Conduct public outreach on a new gym, including and location, siting, gym features, cost estimates, funding timeline, demand assessment, and prioritization of projects
• Investigate fundraising.
Recommend approval of a Letter of Intent for a new Recreation Wellness Center.
Yes. Council Motion)
PROJECT/GOAL 4:
Bicycle/E-Bike Policy and Access Proceed with City Council direction from 2/27/23 to: Review policy and access for all bikes, electric bikes and other electronic coasting devices in the Baylands and Pearson-Arastradero preserves to consider 1. Reduction of speed limit; 2. Whether and where to restrict bicycle and horse access; 3. Adding bike racks at trail heads to the open space where lacking.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
The project implements City Council direction from 2/27/23 with the benefit of providing access to nature while
protecting habitat and wildlife, with
consideration of community interests,
staff and infrastructure resources and ensuring safe use of trails.
FY24 Low to moderate staff time Funding for signage and bike racks.
• Develop signage
• Identify bike rack locations
• Consider whether and on what trails to restrict bicycle and horse access and make recommendations
• Consider speed limit and make recommendations
Yes: Parks Master Plan (Program 1.G.2, and 2.A.7)
HIGH PRIORITY LOWER PRIORITY
COUNCIL-DIRECTED POLICY UPDATE
Implement Council direction from 2/27/23, including: For all bikes in the Baylands and Arastradero Preserves consider and recommend policy to address: • Reduction of speed limit • Whether and where to restrict bicycle and horse access
• Adding bike racks at trail heads in open space, where lacking
Continue monitoring of evolving bicycle/e-bike issues, including: technology, impacts, and state and local policies. Assess how the current e-bike policy is working.
Yes
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PROJECT/GOAL 5:
Playing Fields Policy and Programs Review Review and recommend updates to playing fields policy and programs including synthetic turf replacement strategy and field reservation policy
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
Efficient and successful replacement of end-of-life synthetic turf fields. Optimized access to City playing fields. Proactive field management.
FY24-Q1&Q2: Complete synthetic turf replacement strategy review. FY24-Q3&Q4: Complete review of field reservation policy.
Low to moderate staff time • Meet with playing field stakeholders
• Successful replacement of end-of-life synthetic turf field, contingent upon CIP funding
• Field reservation policy update recommendation if warranted
Yes: Parks Master Plan (Programs 1.F.1; 2.A.3; 2.C.3)
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Work with staff to review and recommend optimum synthetic turf replacement strategy including materials, process, and timing. Meet with stakeholders periodically for feedback.
Meet with stakeholders for feedback and review field reservation and use policy and recommend an update as appropriate. No
PROJECT/GOAL 6:
Park Dedication FY24 Conduct a broad review and assessment of potential sites within our community to recommend dedicating as parkland.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED
Increase dedicated parkland to provide recreational opportunities, promote the
health and well-being of the community,
and support biodiversity.
Advance goals of 4 acres of parkland per 1,000 residents, and within 1/2 mile of homes.
FY24 Low staff time (CSD, CAO, Planning, PWE, Real Estate) Recommendation of one or more sites for dedication as parkland. Yes: Parks Master Plan (Goals and Policies 1.B,
1.C, 4,D, 5.C) and
Comprehensive Plan
(Policy L-8.1).
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE
Work with staff to assess the suitability of potential sites for parkland dedication, including a review of existing list of previously identified locations. Pursue dedication of Greer Park sewer easement associated with the 2850 W. Bayshore Road development project.
Establish best practices for future review and assessment of potential sites to be dedicated as parkland. Yes
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PROJECT/GOAL 7:
Grant Opportunities Consider how to increase funding for Parks, Open Space, and Recreation programs and projects through grants.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW /
COUNCIL-APPROVED
Obtaining new grants increases funding
for programs and projects.
FY24 Low to moderate staff time • Report on recommendations to
increase grant funding • Recommend new grants to pursue
Yes: Parks Master Plan
(Program 5.G.4)
HIGH PRIORITY LOWER PRIORITY
COUNCIL-DIRECTED
POLICY UPDATE
Work with staff to assess how to use grants more effectively to increase funding for programs and projects. Review current grant application process, associated resources, and recent grant applications.
Consider what new resources and partnerships may be effective to increase grant funding.
No
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2023 – 2024 Parks and Recreation Commission
Workplan Accomplishments
Goal 1: Parks Master Plan Process Review
• Conducted high level review of Parks Master Plan and assigned priorities in the Action
Plan Spreadsheet.
• Reviewed Action Plan Spreadsheet in detail:
o Created categories for review process including best practices, project status, and
other departments involved.
o Identified priorities led by other stakeholders or other City departments.
• Reviewed proposed FY 2024-25 CIP projects with staff.
• Began discussion of how to utilize the Action Plan to help inform future CIP priorities.
Goal 2: Recreation Program Review
• Collaborated with Palo Alto City staff to enhance the Enjoy! Catalog and Community
activities, aligning efforts to promote equity and potential cost-reduction for programs, for example, bringing/advertising free programs from other Palo Alto partners, (i.e., PA Adult School) in the Enjoy! Catalog.
• Facilitated brainstorming sessions with City staff to pinpoint priority programs and proposed recommendations, including potential programs and providers, to address community needs effectively.
• Ad Hoc conducted a comprehensive review of past Enjoy! Catalog’s and benchmarked
against neighboring cities. Presented findings and suggested solutions for scaling up at the Commission Meeting in February 2024, align with the Master Plan's reviewing progress.
• Successfully spearheaded the implementation of a new QR code on the first page of the Enjoy! Catalog. This innovation allows for simple multilingual instructions directing residents to our website for community events, thereby expanding awareness among residents who speak English as a second language.
Goal 3: Recreation Wellness Center
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• Weekly ad hoc meetings (with occasional staff participation) on stakeholder outreach and
research on wellness center needs, potential locations, facilities, programs, and activities.
• Worked with City staff on stakeholder outreach and research of wellness center facilities, programs, and activities.
• Raised the visibility of the community's need for a gym/wellness center.
• We hosted a community meeting on January 17, 2024, to discuss the proposed Recreation
Wellness Center. We presented the current preferred location/sites and a second option,
depending on the current Cubberley negotiations between the City and the PAUSD.
• Provided status updates to the PRC during monthly ad hoc updates and at a January 17th community meeting presentation.
Goal 4: Bicycle / E-Bike Policy and Access
• Implementation of Council Direction from 2/27/2023 for all bikes in the Baylands and Arastradero Preserve to consider and recommend policy to address: o Reduction of speed limit. o Whether and where to restrict bicycle and horse access.
o Adding bike racks at trailheads in open space, where lacking.
• PRC ad hoc met throughout the year, working with staff to review policy and regulations regarding the use of e-bikes and electric conveyances in parks and open space areas. This included Palo Alto, neighboring cities, and regional, state, and national jurisdictions. We
also met with park users to solicit feedback.
• Discussed policy considerations, including parks vs. open spaces, types of e-bikes, and state policy implications with CSD, Transportation and Safe Routes staff, and PABAC,
including their E-Bike subcommittee.
• PRC ad hoc discussed balancing competing interests and priorities, including wildlife and ecosystem protection, recreation, bicycle transportation corridors, public access, equity,
safety, enforceability, ADA requirements, and clarity and communication of rules on
October 25, 2022.
• After considerable public comment and discussion, PRC unanimously recommended e-
bike and electric conveyances policy and regulations for parks and open space on
November 22, 2022
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Goal 5: Playing Fields Policy and Programs Review
• Supported staff in reviewing regional best practices and recommending a synthetic turf replacement strategy for upcoming work at El Camino Park and Stanford/Mayfield Soccer Complex.
• Completed initial review of field use policy, including identifying potential areas for further review after engagement with stakeholders, and general policy cleanup recommendations.
• Recommended non-policy field use updates, including tournament clean up responsibilities, goal storage and communication with stakeholders.
Goal 6: Park Dedication FY24
• Conduct a review of existing list of potential locations for parkland dedication, including prioritization of suitability.
• Pursued park dedication for Tower Well Site:
o Met with CSD staff and PAHA per City policy.
o Recommended park dedication for Tower Well Site to City Council, which was approved with the recommendation to consider a name change. o Initiated name change process for Tower Well Park to Frederick Eyerly Park.
• Pursued park dedication for Rinconada Gardens:
o Worked with CSD and Utilities staff to review site constraints related to park dedication and determine next steps.
• Reviewed a potential site adjacent to San Antonio Avenue at Ponce Drive for a small park, suggested by a community member; added to the existing list of locations for parkland dedication.
Goal 7: Grant Opportunities
• Work with staff to assess how to understand current City grant process, including current consultant, to use grants more effectively to increase funding for Recreation and Parks programs and projects. Concern about staff time in finding grants, applying for grants,
and reporting about grants.
• Reviewed current grant application process, associated resources, and recent grant applications opportunities.
• Ad Hoc interviewed new resources and potential partnerships which may be effective to increase grant funding, including contacts with Silicon Valley Community Foundation, suggested three projects to share with SVCF corporate partners Foothill Buckeye Creek
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restoration, Foothill Interpretive Center, and additional restrooms at Mitchell Park/Magic Bridge, plus attempts to contact the Gordon Moore Foundation and the Packard
Foundation.
• Ad Hoc recommends continuing to strengthen existing partnerships with Friends of Palo Alto Parks, Palo Alto Recreation Foundation, Environmental Volunteers, Grassroots
Ecology and Silicon Valley Community Foundation. An example of collaboration
between the City and a non-profit, which could qualify for a grant that includes developing joint projects to bring East Palo Alto youth to Foothill Park.
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