HomeMy WebLinkAbout2024-02-27 Parks & Recreation Commission Agenda PacketPARKS AND RECREATION COMMISSION
Regular Meeting
Tuesday, February 27, 2024
Council Chambers & Hybrid
7:00 PM
Parks and Recreation Commission meetings will be held as “hybrid” meetings with the option to
attend by teleconference/video conference or in person. To maximize public safety while still
maintaining transparency and public access, members of the public can choose to participate
from home or attend in person. Information on how the public may observe and participate in the
meeting is located at the end of the agenda. Masks are strongly encouraged if attending in
person. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o n
YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media
Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas and
report are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐
Services/Commissions/Parks‐and‐Recreation‐Commission.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)
Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
ParkRec.commission@cityofpaloalto.org and will be provided to the Council and available for
inspection on the City’s website. Please clearly indicate which agenda item you are referencing
in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.
Once received, the Clerk will have them shared at public comment for the specified item. To
uphold strong cybersecurity management practices, USB’s or other physical electronic storage
devices are not accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
CALL TO ORDER & ROLL CALL
PUBLIC COMMENT
Members of the public wishing to address the Commission on matters within the jurisdiction of the City, but not on this
agenda, may do so during the Public Comment period for up to three (3) minutes.
AGENDA CHANGES, ADDITIONS AND DELETIONS
This is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve meeting
management.
APPROVAL OF MINUTES
1.Approval of the Draft Minutes form the January 23, 2024, Parks and Recreation
Commission Regular Meeting – Action – Attachment – (5 min)
CITY OFFICIAL REPORTS
2.Department Report – (20 min)
BUSINESS ITEMS
3.Recreation Wellness Center Update – Kristen O’Kane – Discussion – Attachment – (60
min)
4.Recreation Program Review Update – Recreation Programs Liaisons – Discussion – (60
min)
5.Ad Hoc Committees and Liaison Updates – Chair Brown – Discussion – (15 min)
COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
Members of the public may not speak to the item(s)
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o
ParkRec.Commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Council, download the Zoom application onto
your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions B‐E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
PARKS AND RECREATION COMMISSIONRegular MeetingTuesday, February 27, 2024Council Chambers & Hybrid7:00 PMParks and Recreation Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreport are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐Services/Commissions/Parks‐and‐Recreation‐Commission.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toParkRec.commission@cityofpaloalto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencingin your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.
Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,
posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not
create a facility, fire, or safety hazard; and (3) persons with such items remain seated when
displaying them and must not raise the items above shoulder level, obstruct the view or
passage of other attendees, or otherwise disturb the business of the meeting.
CALL TO ORDER & ROLL CALL
PUBLIC COMMENT
Members of the public wishing to address the Commission on matters within the jurisdiction of the City, but not on this
agenda, may do so during the Public Comment period for up to three (3) minutes.
AGENDA CHANGES, ADDITIONS AND DELETIONS
This is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve meeting
management.
APPROVAL OF MINUTES
1.Approval of the Draft Minutes form the January 23, 2024, Parks and Recreation
Commission Regular Meeting – Action – Attachment – (5 min)
CITY OFFICIAL REPORTS
2.Department Report – (20 min)
BUSINESS ITEMS
3.Recreation Wellness Center Update – Kristen O’Kane – Discussion – Attachment – (60
min)
4.Recreation Program Review Update – Recreation Programs Liaisons – Discussion – (60
min)
5.Ad Hoc Committees and Liaison Updates – Chair Brown – Discussion – (15 min)
COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
Members of the public may not speak to the item(s)
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o
ParkRec.Commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Council, download the Zoom application onto
your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions B‐E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
PARKS AND RECREATION COMMISSIONRegular MeetingTuesday, February 27, 2024Council Chambers & Hybrid7:00 PMParks and Recreation Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreport are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐Services/Commissions/Parks‐and‐Recreation‐Commission.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toParkRec.commission@cityofpaloalto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencingin your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.CALL TO ORDER & ROLL CALLPUBLIC COMMENT Members of the public wishing to address the Commission on matters within the jurisdiction of the City, but not on thisagenda, may do so during the Public Comment period for up to three (3) minutes.AGENDA CHANGES, ADDITIONS AND DELETIONSThis is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve meetingmanagement. APPROVAL OF MINUTES1.Approval of the Draft Minutes form the January 23, 2024, Parks and RecreationCommission Regular Meeting – Action – Attachment – (5 min)CITY OFFICIAL REPORTS2.Department Report – (20 min)BUSINESS ITEMS3.Recreation Wellness Center Update – Kristen O’Kane – Discussion – Attachment – (60min)4.Recreation Program Review Update – Recreation Programs Liaisons – Discussion – (60min)5.Ad Hoc Committees and Liaison Updates – Chair Brown – Discussion – (15 min)
COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
Members of the public may not speak to the item(s)
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o
ParkRec.Commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Council, download the Zoom application onto
your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions B‐E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
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2
3
MINUTES 4
PARKS & RECREATION COMMISSION 5
REGULAR MEETING 6
January 23, 2024 7
In-Person & Virtual Conference 8
Palo Alto, California 9
10
Commissioners Present: Chair Greenfield, Vice Chair Brown; Commissioners Anne Cribbs, 11
Nellis Freeman, Shani Kleinhaus, Joy Oche, Bing Wei 12
Commissioners Absent: 13
Others Present: Council Member Veenker 14
Staff Present: Lam Do, Javod Ghods 15
16
CALL TO ORDER & ROLL CALL 17
Chair Greenfield called the meeting to order. A roll call was taken with eight present.18
19
PUBLIC COMMENT 20
None. 21
AGENDA CHANGES, ADDITIONS, AND DELETIONS 22
None. 23
APPROVAL OF MINUTES 24
1. Approval of Draft Minutes from the December 19, 2023, Parks and 25
Recreation Commission Special Meeting 26
Commissioner Oche requested some rewording in line 27 and 28 to read “if it was 27
feedback from the community”. 28
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Vice Chair Brown made a motion to approve the December 29, 2023, minutes. 1
Commissioner Freeman seconded the motion. The motion passed by a 5-0 roll call vote. 2
Commissioners Kleinhaus and Wei abstained. 3
4
CITY OFFICIAL REPORTS 5
3. Department Report 6
Lam Do, Superintendent of Open Space, Parks and Golf in Community Services, filled 7
in for the department head, Kristen O’Kane. He reported two new recruitments. He 8
stated Cubberley Sports Field remained closed as part of the annual renovation process 9
to improve the quality of the turf and would remain closed until February 23 dependent 10
upon the weather. The two Baylands Athletic Fields remained closed for annual turf 11
renovation. The tentative date for completion of these renovations was March 8. The 12
Palo Alto Little League Field process started and is ongoing but had to be pushed back 13
due to weather. He announced that the Commission had previously recommended the 14
Tower Well Site to be dedicated as parkland. It had been pulled from the consent 15
calendar for Council the night before based on the request of three Council Members to 16
be brought back to the Council for discussion. He gave clarification on the consent 17
calendar. 18
Commissioner Freeman asked if the field closure happens on an annual basis and if so 19
had it been communicated to the groups that rely on using that field. 20
Mr. Do confirmed it is an annual process and they work with the organizations each year 21
on the closure times. There is signage and contact information at the site. 22
Commissioner Wei asked if the closure time was similar each year or if the closure had 23
anything to do with the gym at this time. 24
Mr. Do answered the closure was unrelated to the gym and wellness center. 25
Vice Chair Brown asked for a follow-up on a stop work order on Boulware Park. 26
Mr. Do confirmed that the stop work order was related to permits. 27
Commissioner Oche asked if it might be more sustainable to use better materials for the 28
synthetic turf fields that would not require annual maintenance. 29
Mr. Do clarified that it is more of a rejuvenation process of natural grass and described 30
the process. 31
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Chair Greenfield questioned the status of the construction materials that had been in a 2
staging area at Arastradero Preserve. 3
Mr. Do countered that Staff would get back to him with an answer to that question. 4
5
BUSINESS 6
4. Election of Chair and Vice Chair – Chair – Action – (20 min) 7
Chair Greenfield explained the general duties, responsibilities, and monthly time 8
commitment of the Chair. He then opened the floor to nominations for the position of 9
Chair. 10
Commissioner Freeman nominated Vice Chair Brown for the position of Chair who 11
accepted the nomination. 12
Commissioner Kleinhaus made a motion to close nominations seconded by 13
Commissioner Cribbs. Motion to close nominations passed unanimously. 14
Vice Chair Brown was elected to the position of Chair by a 7-0 roll call vote. 15
Chair Brown read the role of the Vice Chair and opened the floor to nominations for the 16
position of Vice Chair. 17
Commissioner Cribbs nominated Commissioner Freeman for the position of Vice Chair 18
who accepted the nomination. 19
Commissioner Greenfield made a motion to close nominations seconded by 20
Commissioner Cribbs. Motion to close nominations passed unanimously. 21
Commissioner Freeman was elected to the position of Vice Chair by a 7-0 roll call vote. 22
23
5. Bicycle and Pedestrian Transportation Plan (BPTP) Update – Ozzy Arce – 24
Discussion – (45 min) 25
Ozzy Arce, Senior Transportation Planner, discussed the agenda of the BPTP Update. 26
Amanda Leahy, Kittelson and Associates, presented slides further discussing the agenda, 27
the roles, and responsibilities, BPTP Update objectives, BPTP Update versus Safe 28
Streets For All Action Plan, project overview and timeline, phases of engagement, 29
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engagement tools and activities, phase 1 engagement summary, technical analysis 1
baseline conditions – analysis topics, document review, existing facilities inventory, 2
Bicycle Friendly Community Review and their next steps. 3
Commissioner Oche asked what criteria the gold and platinum status is based on. 4
Ms. Leahy discussed the League of American Bicyclists Application evaluation 5
categories which they used as the framework to help identify opportunities. She 6
described a technical memo that goes into detail regarding the Bicycle Friendly 7
Community criteria. 8
Commissioner Cribbs asked for clarification on what is meant by Stanford University 9
and East Palo Alto and the relationship in the demographic analysis. 10
Ms. Leahy provided MTC’s definition of equity priority communities. 11
Commissioner Wei inquired if there is multilanguage education provided for the 12
residents to understand the safety issues and what percentage of streets would have 13
coverage of bike lanes. 14
Mr. Arce stated they are not teaching in Spanish or Mandarin but have translated some of 15
their Walk and Roll maps and that it is an opportunity area. Bike lane coverage would be 16
increased through planning efforts such as this planning document. 17
Lynn C. discussed safety issues on the Bryant Street to Colorado Connection to 18
Midtown. She wondered if the connection from Bryant to Middlefield to Midtown 19
Commercial on Colorado Avenue would be looked at along with safety issues of the 20
Stanford University students riding at night. 21
Commissioner Wei asked if there is a golden standard how much of the City should have 22
bike lanes. 23
Ms. Leahy said that the Bicycle Friendly Criteria has a target for percentage of bike lane 24
coverage. It is not only about the network coverage but about the quality of the network. 25
She described the goals they have. 26
Commissioner Kleinhaus asked how they identify gaps and how they communicate with 27
the pedestrians. She suggested they look at Grove and see if a bridge could be placed 28
over Adobe Creek to connect to the Greenmeadow Development. She wanted to know 29
what safety concerns were mostly brought up by people. She thought it was important to 30
look at the injuries due to electronic bikes. She was interested to know if they were 31
thinking of reopening what has already been decided regarding the parks in relation to 32
bike parking and electronic bicycles. 33
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Ms. Leahy said they use their technical analysis and described what is looked at to 1
identify gaps and discussed methods they use to communicate with the pedestrians. She 2
stated most safety concern comments were about the speed of vehicle traffic or the lack 3
of visibility at certain locations. She instructed on the ability to click into the interactive 4
map to see comments. 5
Mr. Arce answered that the Commission and City Council recently decided on the E-bike 6
policy and unpaved trails. He did not think they were looking to reopen those 7
conversations again. He said they were looking at revisiting the 2012 plan to make sure 8
the policies, programs, and facilities they selected will carry over and make sense in 9
today’s context. 10
Commissioner Greenfield asked for a definition of path versus trail. He wanted to know 11
if Open Space areas were within the scope of this as well as parks and if it would apply 12
to all hiking trails. He was interested in seeing how they could expand the Safe Routes to 13
Schools Network to be more global to include parks, libraries, etc. He asked if there was 14
any standard symbol used to help identify and lead bicyclists toward bike parking. He 15
was curious where they were looking to add adaptions and details on E-bikes such as 16
policies that require pedaling on E-bikes. 17
Ms. Leahy stated they will be defining path versus trail. She confirmed Open Space areas 18
and hiking trails were within the scope of this. She did not know if there is a standard 19
symbol to identify bike parking, but it was typically included in part of a wayfinding 20
program. 21
Mr. Arce answered they would like to visit the programs and policies regarding the Safe 22
Routes Network. He said that this plan update effort was the opportunity to take into 23
consideration additional facilities in trail areas, access to trails and looking at the 24
programs and policies. This would be done through a selection criterion, and he 25
discussed examples of the criteria. 26
Commissioner Oche asked about the interactive map. She asked if the survey were just 27
for three months and how they would have ongoing correspondence with the community. 28
She thought an app was important to be environmentally friendly and avoid printouts. 29
She felt like local bike shops have a major role to play in terms of putting the word out. 30
She asked for more details about the next popup or walkabout. She talked about the 31
principles of good network design discussed in the document and wondered if the 32
principles are the complete solution for the high-quality infrastructure that was 33
mentioned and, if not, what did high-quality infrastructure require. She asked for them to 34
speak about the misrepresented class II instead of class III that was reviewed in one 35
document and the plans for addressing bike theft. She asked what criteria was used in 36
measuring the collisions. 37
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Mr. Arce stated they have a project webpage that contains both the survey link and the 1
interactive map. The survey closed on December 31 of last year and they are in the 2
process of reviewing and analyzing that data. Regarding the engagement piece, the 3
interactive map and survey were part of the first phase of engagement but there will be 4
other opportunities for the public to help shape the planning effort. Staff capacity would 5
not allow them to continuously look at the interactive map for recommendations. He 6
referenced the existing 311 methods in which the public can address problems and 7
concerns that the City’s website directs the public to. 8
Sylvia Star-Lack, Transportation Planning Manager, talked about the Safe Systems For 9
All Safety Action plan. She discussed their community engagement resources and a plan 10
to have an interactive map available for people to report issues. 11
Ms. Leahy discussed the next phase of engagement to include some concentration of 12
activities the week of April 15 to 18. They will also likely participate in the Earth Day 13
event on Sunday, April 21. There may be a bike ride in partnership with Silicon Valley 14
Bicycle Coalition in the month of May to look at some housing sites likely on San 15
Antonio. She stated if they implement the principles, they should get the high quality. 16
She described high-quality bicycle infrastructure as something that will get a low level of 17
traffic stress and provided examples. She clarified the use of class II versus class III on 18
the slide looking at the existing facilities map. They will be working with local bike 19
shops and community partners to help get the word out on the project. Regarding bike 20
theft, she believed more secure bicycle parking would increase rates of cycling in 21
general. 22
Mr. Arce added they are looking at the May Fete event, as well. He stated they are 23
shifting to more in-person events for future phases. 24
Commissioner Wei questioned if the separated bike lane was more recommended. 25
Ms. Leahy answered that it would depend on the context. 26
Commissioner Kleinhaus wondered if there was any chance of removing East Meadow 27
Circle. 28
Mr. Arce stated that through the planning effort, all facility types are being monitored to 29
determine needed improvements. 30
Commissioner Greenfield wanted clarification on El Camino in terms of what is under 31
City versus county purview in the Grand Boulevard plans. He asked what information 32
they have in terms of timing to understand what Caltrans’ vision for the local portion of 33
El Camino Real will be. He asked how they could help with the process in terms of 34
helping identify paths forward. 35
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Mr. Arce stated El Camino Real is owned by Caltrans. He discussed the role the BPTP 1
Update can play to align with their vision. He talked about a letter the City was 2
expecting to receive regarding Caltrans’ response to the City Manager’s questions 3
regarding their plans. Regarding helping identify paths forward, he asked that they share 4
with their networks the opportunities for them to engage and share their input on where 5
they would like those enhanced or new facility types. 6
Ms. Leahy added they would be using high-level access to transit access to schools and 7
Open Space but if there are specific parks or trailheads that get more activity and are 8
likely to attract more people who bike and walk, that would warrant more focus and 9
attention and earlier implementation of recommendations would be helpful. 10
Commissioner Cribbs asked if the City would have pursued something like this if they 11
had not received the grant. She requested attempting to convince all the people who bike, 12
especially at night, to wear something that can be seen by everybody driving and 13
walking. 14
Mr. Arce deferred to Ms. Star-Lack for that answer but stated that most cities do bicycle 15
and pedestrian transportation plans, and they are updated about every five to eight years. 16
Ms. Star-Lack confirmed Mr. Arce’s comments adding that they must have a bike plan if 17
they want to secure certain kinds of funding so they likely would have done it anyway. 18
Commissioner Greenfield asked what more secure bike parking meant and looked like. 19
Ms. Leahy answered secure or long-term bike parking would be covered and enclosed. 20
She described different ways it could be operated for security purposes. 21
Chair Brown shared an idea of reaching out to the police department for anecdotal 22
information from patrol or dispatch or the school district and crossing guards for any 23
meaningful information. She asked how they envisioned this plan being utilized by Staff 24
on daily operations down the road. She wanted to know if there is a way to subscribe to 25
project updates on the website. 26
Mr. Arce said they traditionally looked to implement these as part of the budget process, 27
so it is a matter of the Staff going through the priority projects and shifting to implement 28
them. Day to day, they look to this as a guiding document on what the priority tasks will 29
be for that year and described how that would work. He described a transportation 30
newsletter that could be subscribed to where updates on all the transportation projects, 31
including the bike and ped plan update, would be included. 32
Ms. Star-Lack described how the bike plan is helpful for project planning for other 33
departments. 34
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Commissioner Kleinhaus wondered how they could incorporate trees into the plan, how 1
they treat them and whether there is conflict between Urban Forest and the plan as it is 2
being developed. She commented that planting native trees would be good where 3
possible and that shade was important for pedestrians, as well. She requested they bring 4
that discussion back next time if they have more information. 5
Mr. Arce described possible conflicts between goals of bicycle facilities and Urban 6
Forestry at high level. He thought they would be looking at a tree canopy, but he did not 7
know if it drilled down to specific sites that try to clear Urban Forestry for bicycle 8
facilities. Urban Canopy could come into play providing shade opportunities for more 9
pleasant rides encouraging bicycle trips. 10
Commissioner Greenfield asked if natural elements are included as part of the 11
infrastructure discussion and inventory. 12
Mr. Arce believed the canopy would be included if they have a mapping layer for it. 13
Council Member Veenker asked when she could expect the discussion of Open Space 14
and E-bikes to come back to Council. 15
Commissioner Greenfield answered they have an active ad-hoc working on reviewing 16
the E-bike policy. He estimated they are looking to come back to the Commission with 17
recommendations after meeting with Transportation Staff in the spring. 18
19
6. Golf Annual Report – Lam Do – Discussion – (45 min) 20
Lam Do, Community Services Department, provided a slide presentation on the golf 21
course discussing the course re-design, renovation and re-opening, the financial 22
performance and course play, golfer residency, golf clubs and youth programs, details on 23
the First Tee program, issues and challenges of the golf course and current and prior 24
awards and recognitions. 25
Commissioner Kleinhaus asked for clarification as to why the expansion of the Wetlands 26
is on track, but mitigation is not and what needs to be done for monitoring to happen. 27
She wanted to schedule a discussion of the prioritization of the mitigation issue to 28
possibly include the City Attorney. 29
Lynn C. wanted to know when the five-year period of monitoring would begin and how 30
the mitigation was going to happen. She thought the cut-throughs could be addressed 31
with something like a stairwell. She wondered what caused the decline in finances that 32
was presented in the budget. 33
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Mr. Do answered that one of the mitigation requirements for the golf course was to 1
expand the size of Wetlands onsite and that did occur. A monitoring program of the 2
Wetlands is required, and the golf course has not completed that. As a result, they are in 3
discussions with the State Water Board regarding getting the monitoring going. They are 4
working with ecology consultants, as well. One key step would be establishing a current 5
baseline to where they should be to understand what needs to be done to meet the 6
requirements. The mitigation was expected to start when the golf course was completed. 7
They will report back to the Commission when they have the exact timeline. 8
Chair Brown suggested the mitigation prioritization issue could be a regular department 9
report so the Commission is apprised of the status, and they could look to agendize 10
further discussions as necessary. 11
Commissioner Greenfield shared Commissioner Kleinhaus’ concern and wondered if the 12
Commission should consider agendizing an action to send a direct message to City 13
Council out of concern for the damage that is being done. 14
Commissioner Kleinhaus added that one of the goals of the project was to enhance the 15
habitat in that area. That was supposed to happen by the expansion of the Wetlands 16
which was a required mitigation but there was also a goal and a statement that the 17
canopy would be restored within 15 years. She did not believe that the canopy would 18
ever be fully restored and thought they should look at potentially planting more trees. 19
Mr. Do stated he would bring that suggestion up with his colleagues. 20
Commissioner Cribbs expressed concern about the communication with the Water 21
Board, the future and if there is a deadline or penalty. She suggested putting a date on the 22
calendar to get something understood. She wanted to know when the First Tee plans 23
would go to Council and how many girls would be participating. 24
Mr. Do answered 41% of 300 would be girls participating. He stated the discussion of 25
First Tee currently focuses on an interim agreement to be shared with the representative 26
at the end of the current week and once that is formalized, they will work on a long-term 27
agreement. He provided a brief overview of the First Tee program. 28
Commissioner Wei wanted to know the criteria for the decreasing ranking and how the 29
Stanford Golf Course compares to the municipal ones. 30
Mr. Do commented that they are up against newly remodeled and redeveloped courses 31
and the voting has been given opportunity to recognize other courses which downplays 32
their course. They are also being ranked against private courses, as well. He did not think 33
sustainability was a factor in the rankings. 34
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Commissioner Oche was curious to know about sustainability goals. She wondered if 1
they could explore more opportunities to partner with Community Partners serving 2
seniors, what ages are covered in the Summer Golf Camp and what the corresponding 3
fees would be. For the sake of equity, she wondered what PA schools are covered in the 4
First Tee program and what criteria was used to choose which ones to partner with. 5
Mr. Do said one key feature of the design of the course was the ability to use more 6
recycled water. There is some discussion of seeing if the golf course can further use 7
more recycled water based on the potential of having a higher quality of recycled water 8
in the future. There has been a focus on youth programming, but he stated he would 9
work with his colleagues and the golf course operator to see if there are opportunities to 10
expand in programs to reach out to senior organizations. The First Tee’s outreach at local 11
schools is a voluntary program of the schools. The determination to participate is 12
whether the curriculum First Tee proposes fits the need of the school. Eight schools 13
participate at this time, and they hope for more to come on board but there is a limitation 14
in that there is only so much on-course teaching they can do. 15
Matt Molloy, VP of Operations, provided a description of the golf camps. He provided a 16
link on the Baylands website for application information. 17
Commissioner Kleinhaus wanted to know the proportion of the debt service and if it was 18
influenced by recent changes in interest rates. 19
Mr. Do said the proportion of the debt service was not influenced by recent changes in 20
interest rates. They are locked in unless the debt is refinanced. Of the $3.8M, 21
approximately $371K or $375K of that was debt service. The payment plan fluctuates 22
according to a payment schedule. It is currently about 10 percent of the overall 23
expenditures. The future payment schedule will increase based on a payment plan that is 24
structured. 25
Chair Brown suggested exploring what Staff would need to get an estimate on what 26
would be needed to execute the plan on a future agenda. 27
Mr. Do thought communication through the golf liaison would be appropriate and would 28
be more of a near-term update. Regarding the timeline to go back to the full 29
Commission, he imagined it could be two to three months, but they could be in 30
communication during the process to determine future agendas. 31
Council Member Veenker felt it would be helpful to know what is needed in terms of 32
timing and resources to move forward with the plan. 33
Mr. Do responded the necessary resources are being identified from a budget 34
perspective. They are currently working with consultants, as well. He reiterated that it is 35
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a priority, but progress has been slow because they have not nailed down the ideal 1
appropriate steps to get there. The prior requirements that could be modified or replaced 2
are being addressed to meet the same end goal. 3
4
7. Ad Hoc Committees and Liaison Updates – Chair – Discussion – (15 min) 5
Commissioner Kleinhaus spoke about the electronic bicycle ad-hoc. She and Vice Chair 6
Freeman have spoken to people using bicycles in the Baylands and Arastradero trying to 7
identify where additional bike parking would be helpful. There had been direction from 8
Council to look at trails in Arastradero and Baylands to see whether some additional 9
prohibitions should be implemented on bicycles or horses. They did not find a need for a 10
lot of changes. They looked at places where some bike parking infrastructure could be 11
added. As soon as they have had the opportunity to speak to B/PAC they will bring their 12
presentation to the Commission. 13
Commissioner Cribbs announced that the principal at Fletcher says pickleball is doing 14
very well indoors and they are content to have it continue that way. The Palo Alto 15
Recreation Foundation contributed some funds to the Martin Luther King Day event. 16
The Friends of Palo Alto Park are ready to open a bucket for funding for the skatepark 17
but are awaiting the result of the traffic study. They are also interested in seeing if the 18
restrooms at the Magical Bridge at Mitchell Park can be moved up in the CIP planning. 19
They hope for arrangements to bring in Porta Potties until the Magical Bridge restrooms 20
are updated or fixed. The Aquatics report was that there are now bike racks at the 21
entrance to Rinconada Pool. She announced the Wellness Center had a community 22
meeting the previous Wednesday. Vice Chair Freeman, Commissioner Oche and she 23
were able to make comments about the presentation before it was used and felt they 24
provided a lot of value. There would be a tape available. The issue for now is where the 25
site will go. Fundraising will begin when they have more information on that, hopefully 26
the following month. 27
Commissioner Greenfield spoke in detail about changes to the Title 8 Tree Ordinance 28
approved by City Council the previous Tuesday. He shared updates from a meeting of 29
the Foothills Stakeholder Group earlier in the month. 30
Commissioner Oche stated she had minimal updates for Sustainability and Age Friendly 31
but hoped to have more at the next meeting. She said they are having ongoing 32
correspondence regarding recreation programs to meet the workplan goal that was set at 33
their team discussion the prior year and she hoped there would be more progress in the 34
coming weeks. 35
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Commissioner Wei talked about the Youth Council liaison and discussed ideas they had 1
for engaging the teens with recreation activities. She spoke about engaging the Silicon 2
Valley Community Foundation regarding the grounds required for the Mitchell Park 3
Magical Bridge bathroom, Foothills Interpretive Center redo and the Buckeye Creek 4
restoration. 5
Commissioner Greenfield talked about a webinar entitled “Creating and Sustaining 6
Denser Greener Cities” put on by Canopy. He offered to get a video link to share it with 7
the Commission. 8
9
COMMISSIONER/BOARD MEMBER QUESTIONS, COMMENTS, 10
ANNOUNCEMENTS, OR FUTURE AGENDA ITEMS 11
12
Chair Brown talked about adding the Recreation Wellness Center update for February. 13
14
Commissioner Kleinhaus suggested having a CEQA training for City Council. 15
16
Chair Brown stated they would have the Bicycle and Pedestrian Transportation Plan 17
Group back in March or April. 18
19
Commissioner Greenfield discussed adding discussion of the timing of the election of the 20
Chair and Vice Chair for the Commission as a potential agenda item. 21
22
Council Member Veenker thought the timing of the election would be an issue for Policy 23
and Services. 24
25
26
ADJOURNMENT 27
28
Meeting adjourned at 10:30 P.M. 29
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RECREATION
WELLNESS CENTER
UPDATE
Parks & Recreation
Commission
FEBRUARY 27, 2024 www.cityofpaloalto.org
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1
WHY DOES PALO ALTO NEED A GYM?
•There are no City-owned gyms in Palo Alto
•The need for gym space is increasing
•Youth sports – boys, girls, co-ed
•Adults and seniors
•Therapeutic recreation
•Programs are limited due to lack of indoor space
•Neighboring cities have gym space
•Menlo Park
•Mountain View
•Redwood City
•Sunnyvale
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2
TOPICS OF REVIEW
•Project/Partnership Goals
•Steps to achieving the goals
•Location selection process and approval
•Project next steps
•Open discussion
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3
•Date of creation
•Articles of incorporation
•Determination from IRS & Board
•Website www.parwc.org
•Use Friends of the JMZ as a model
FRIENDS of the PALO ALTO RECREATION & WELLNESS CENTER
Achieving recreation and wellness through the strength and spirit of community
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4
FRIENDS of the PALO ALTO RECREATION & WELLNESS CENTER
•Bern Beecham
•Yudy Deng
•Tom Dubois
•Steve Emslie
•Nellis Freeman
•Marc Guillett
•Judy Kleinberg
•Jeff LaMere
•Roger Smith
•Tim Stitt
•Anne Warner Cribbs, OLY
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5
TOPICS OF REVIEW
•Project/Partnership Goals
•Steps to achieving the goals
•Location selection process and approval
•Project next steps
•Q&A
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6
•Achieve a Parks Master Plan Priority Project by constructing a new City gymnasium
in Palo Alto (Parks Master Plan Adopted 2017)
•Partner with Friends Group for Funding and Community Support
•Fulfill the community need and demand for more indoor activity space
Project/Partnership Goals
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7
TOPICS OF REVIEW
•Project/Partnership Goals
•Steps to achieving the goals
•Location selection process and approval
•Project next steps
•Q&A
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8
Steps to Achieving the Goals
Agreement Between Friends and City to Explore Construction of a New Recreation
Wellness Center/Gymnasium
Create a Wellness Center Friends Group for Fund Raising and Outreach Purposes
❑Select A Location –Community Outreach Process (City Managed with Friends)
❑Letter of Intent (Draft) Between Friends and City (Fund Raising and Future Partnership/Operation)
❑Develop Fund Raising Material and Images (Friends)
❑Fundraising (Friends)
❑Finalize Building Design &Community Outreach Process (Friends)
❑City Planning Review Process (City Managed with Friends)
❑Construction Plan Completion (Friends)
❑Construction (Friends Managed with City Review)
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9
TOPICS OF REVIEW
•Project/Partnership Goals
•Steps to achieving the goals
•Location selection process and approval
•Project next steps
•Q&A
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10
Initial site review
❑Friends review and discussion – In Progress
❑Community outreach (City Managed with Friends)
❑On site meeting
❑On-line meeting
❑Parks and Recreation Commission discussion
❑Ad Hoc Group – In Progress
❑Full Commission (City Managed with Friends)
❑Council approves location
❑Council approves Letter of Intent with Friends
Location Selection Process and Approval
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11
Location Selection Process – Initial Site Review
Selection Criteria – Main Considerations
❑Locate new facility in one of Palo Alto’s Regional Parks (Greer, Mitchell and
Rinconada)
•Larger size parks for regional use
•Larger group and parking capacity
•Located on larger arterial streets
•Construction of Recreation Wellness Center in keeping with regional park uses
❑Limit impact of existing park facilities, especially playing fields
❑Locate on city-owned land
❑Provides opportunity to expand parking and access
❑Similar uses to existing park uses
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12
Location Selection Process – Initial Site Review
Per the criteria Greer Park is the preferred site location:
Locate new facility in one of Palo Alto’s Regional Parks (Greer, Mitchell and Rinconada)
Limit impact of existing park facilities, especially playing fields
Locate on city-owned land
Provides opportunity to expand parking and access
Similar uses to existing park uses
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13
Location Selection Process –
Initial Site Review
Greer Park Site Review
•Criteria
•No impact to sports fields
•Close location to parking/access
•Integrated in the overall layout of the park
•Existing utilities at location
•Address needed park upgrades/repairs
•Utilizes open park space
•Four locations reviewed
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Location Selection Process – Initial Site Review
Greer Park Site Review
•Four locations reviewed
•Site A
•Site B
❑No Impact to Sport Fields
❑Close Location to Parking/Access
❑Integrated in the Overall Layout of the Park
✓Existing Utilities at Location
❑Address Needed Park Upgrades and Repairs
❑Utilizes Open Park Space
❑No Impact to Sport Fields
❑Close Location to Parking/Access
❑Integrated in the Overall Layout of the Park
✓Existing Utilities at Location
❑Address Needed Park Upgrades and Repairs
❑Utilizes Open Park Space
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Location Selection Process – Initial Site Review
Greer Park Site Review
•Four locations reviewed
•Site C
•Site D
✓No Impact to Sport Fields
❑Close Location to Parking/Access
✓Integrated in the Overall Layout of the Park
❑Existing Utilities at Location
❑Address Needed Park Upgrades and Repairs
❑Utilizes Open Park Space
✓No Impact to Sport Fields
✓Close Location to Parking/Access
✓Integrated in the Overall Layout of the Park
✓Existing Utilities at Location
✓Address Needed Park Upgrades and Repairs
✓Utilizes Open Park Space
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16
Location Selection Process – Initial Site Review
Recommendation – Site C
Also…
•Maintains all existing play fields
•Adjacent to main parking lot
•Open area to increase parking lot (42 stall increase)
•Converts Amarillo Ave.to head in parking (31 stall increase)
•May buffer adjacent neighborhood from park and freeway noise
•Address needed park upgrades and repairs
•Add new inclusive playground
•Parking lot renovations –Existing lot needs repaving and striping
•Planting /Irrigation Renovations –Convert to native/drought tolerant
plants and plant more trees
•New group picnic area
✓No Impact to Sport Fields
✓Close Location to Parking/Access
✓Integrated in the Overall Layout of the Park
✓Existing Utilities at Location
✓Address Needed Park Upgrades and Repairs
✓Utilizes Open Park Space
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17
Location Selection Process –
Initial Site Review
Site C with
expanded parking
lot and parking on
Amarillo Ave.
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18
Ownership
•City 8 acres
•PAUSD 27 acres
CUBBERLEY COMMUNITY CENTER
City leases
•Fields
•Gyms
•Pavilion
•Theatre
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1
PAUSD Board invited the City Council to
submit one or more proposals to acquire
more land at Cubberley.
CURRENT STATUS
Opportunities
•Wellness Center could be first phase
in Cubberley redevelopment
•Inspires progress
•No loss of park space
•Similar uses as existing spaces
•Incorporate space for parking
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CURRENT USES at CUBBERLEY
HEALTH AND WELLNESS
AbilityPath Stroke Rehabilitation
Art of Living
Avenidas
Cardiac Therapy
Dance Connection
Dance Magic
Dance Visions
Grudu Shradha
MakeX
Palo Alto Soccer Club
Project Safety Net
Ranger Taekwondo
Silicon Valley Karate
Soo Bahk
Taijiquan Tutelage
Zohar Dance Co.
EDUCATION
Acme Education Center
BrainVyne
Children’s Preschool Center
Czech School of California
Euler Circle Mathematics
Hua Kuang Chinese Reading Room
Living Wisdom
Mustard Seed
VISUAL AND PERFORMING ARTS
Artists’ Studios
California Pops Orchestra
Melody Music
Palo Alto Chamber Orchestra
SPORTS
Academy of Volleyball
American Youth Soccer Organization
League tournaments
Palo Alto Adult Soccer Club
Palo Alto Girls Softball
Palo Alto Soccer Club
Palo Alto Tennis Club
Silicon Valley Adult Sports
Stanford Soccer Club
OTHER SERVICES
City of PA Office of Emergency Services
Friends of the Palo Alto Library
Minority Television Project (KMTP-TV)
Palo Alto Historical Association
Palo Alto Humane Society
Palo Alto Puppy Training
SIRIUS Dog Training
RENTABLE ROOMS
Classrooms
Gyms A and B
Pavilion
TheaterNote: Colors used are only for ease of viewing
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21
MASTER PLANNING
Pr
e
v
i
o
u
s
m
a
s
t
e
r
p
l
a
n
n
i
n
g
ef
f
o
r
t
s
1991 – Master
Plan
1996 –Master
Plan Amended
2013 – CCAC
Report
2019 – Cubberley
Concept Plan
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22
TOPICS OF REVIEW
•Project/Partnership Goals
•Steps to achieving the goals
•Location selection process and approval
•Project next steps
•Q&A
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23
Project Next Steps
Site selection community outreach process (4-6 months / City)
•Community outreach meeting
•Ad Hoc Park Commission Review
•Parks and Recreation Commission Recommendation
•Follow the example of the JMZ
Approval of Site Location by Council and Letter of Intent (2-3 months / City)
Develop fund raising material/campaign (3 -4 months / Friends)
Fund raise (1-3 years / Friends)
Future schedule to be established based on funds raised
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Kristen O’Kane
Community Services Director
Kristen.o’kane@cityofpaloalto.org
650-463-4908
Friends of the Palo Alto
Recreation & Wellness Center
info@parwc.org
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