HomeMy WebLinkAbout2023-08-22 Parks & Recreation Commissions Agenda PacketPARKS AND RECREATION COMMISSION
Regular Meeting
Tuesday, August 22, 2023
Council Chambers & Hybrid
7:00 PM
Parks and Recreation Commission meetings will be held as “hybrid” meetings with the option to
attend by teleconference/video conference or in person. To maximize public safety while still
maintaining transparency and public access, members of the public can choose to participate
from home or attend in person. Information on how the public may observe and participate in the
meeting is located at the end of the agenda. Masks are strongly encouraged if attending in
person. The meeting will be broadcast on Cable TV Channel 26, live on
YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media
Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas and
report are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐
Services/Commissions/Parks‐and‐Recreation‐Commission.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)
Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
ParkRec.commission@cityofpaloalto.org and will be provided to the Council and available for
inspection on the City’s website. Please clearly indicate which agenda item you are referencing
in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.
Once received, the Clerk will have them shared at public comment for the specified item. To
uphold strong cybersecurity management practices, USB’s or other physical electronic storage
devices are not accepted.
CALL TO ORDER & ROLL CALL
PUBLIC COMMENT
Members of the public wishing to address the Board on matters within the jurisdiction of the City, but not on this agenda, may
do so during the Public Comment period for up to three (3) minutes.
AGENDA CHANGES, ADDITIONS AND DELETIONS
This is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve meeting
management.
APPROVAL OF MINUTES
1.Approval of Draft Minutes from the June 27,2023, Parks and Recreation Commission
Regular Meeting ‐ Action ‐ Attachment ‐(5 min)
CITY OFFICIAL REPORTS
2.Department Report – (20 min)
BUSINESS ITEMS
3.Foothills Nature Preserve Draft Improvement Plan – Daren Anderson & Peter Jensen
–Discussion – (60 min) – Attachment
4.Detailed Ad Hoc and Liaison Status Updates and Planning, Process, and Reporting –
Chair Greenfield – Discussion – (60 min)
COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments m a y b e s u b m i t t e d b y e m a i l t o
ParkRec.Commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Council, download the Zoom application onto
your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions B‐E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
PARKS AND RECREATION COMMISSIONRegular MeetingTuesday, August 22, 2023Council Chambers & Hybrid7:00 PMParks and Recreation Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreport are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐Services/Commissions/Parks‐and‐Recreation‐Commission.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toParkRec.commission@cityofpaloalto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencingin your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.
Once received, the Clerk will have them shared at public comment for the specified item. To
uphold strong cybersecurity management practices, USB’s or other physical electronic storage
devices are not accepted.
CALL TO ORDER & ROLL CALL
PUBLIC COMMENT
Members of the public wishing to address the Board on matters within the jurisdiction of the City, but not on this agenda, may
do so during the Public Comment period for up to three (3) minutes.
AGENDA CHANGES, ADDITIONS AND DELETIONS
This is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve meeting
management.
APPROVAL OF MINUTES
1.Approval of Draft Minutes from the June 27,2023, Parks and Recreation Commission
Regular Meeting ‐ Action ‐ Attachment ‐(5 min)
CITY OFFICIAL REPORTS
2.Department Report – (20 min)
BUSINESS ITEMS
3.Foothills Nature Preserve Draft Improvement Plan – Daren Anderson & Peter Jensen
–Discussion – (60 min) – Attachment
4.Detailed Ad Hoc and Liaison Status Updates and Planning, Process, and Reporting –
Chair Greenfield – Discussion – (60 min)
COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments m a y b e s u b m i t t e d b y e m a i l t o
ParkRec.Commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Council, download the Zoom application onto
your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions B‐E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
PARKS AND RECREATION COMMISSIONRegular MeetingTuesday, August 22, 2023Council Chambers & Hybrid7:00 PMParks and Recreation Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreport are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐Services/Commissions/Parks‐and‐Recreation‐Commission.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toParkRec.commission@cityofpaloalto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencingin your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.CALL TO ORDER & ROLL CALLPUBLIC COMMENT Members of the public wishing to address the Board on matters within the jurisdiction of the City, but not on this agenda, maydo so during the Public Comment period for up to three (3) minutes. AGENDA CHANGES, ADDITIONS AND DELETIONSThis is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve meetingmanagement.APPROVAL OF MINUTES1.Approval of Draft Minutes from the June 27,2023, Parks and Recreation CommissionRegular Meeting ‐ Action ‐ Attachment ‐(5 min)CITY OFFICIAL REPORTS2.Department Report – (20 min)BUSINESS ITEMS3.Foothills Nature Preserve Draft Improvement Plan – Daren Anderson & Peter Jensen–Discussion – (60 min) – Attachment4.Detailed Ad Hoc and Liaison Status Updates and Planning, Process, and Reporting –Chair Greenfield – Discussion – (60 min)COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments m a y b e s u b m i t t e d b y e m a i l t o
ParkRec.Commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Council, download the Zoom application onto
your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions B‐E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
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MINUTES 4
PARKS & RECREATION COMMISSION 5
REGULAR MEETING 6
June 27, 2023 7
In-Person & Virtual Conference 8
Palo Alto, California 9
10
Commissioners Present: Vice Chair Brown; Commissioners Anne Cribbs, Nellis Freeman, 11
Shani Kleinhaus, Joy Oche, and Bing Wei 12
Commissioners Absent: Chair Greenfield 13
Others Present: 14
Staff Present: Daren Anderson, Javod Ghods 15
16
CALL TO ORDER & ROLL CALL 17
Vice Chair Brown called the meeting to order and asked for a roll call. 18
PUBLIC COMMENT 19
None. 20
AGENDA CHANGES, REQUESTS, DELETIONS 21
None. 22
APPROVAL OF MINUTES 23
1. Approval of Draft Minutes from the May 12, 2023, Parks and Recreation Special 24
Meeting 25
Commissioner Cribbs stated there were things listed in the minutes that she was not sure 26
they had including the Action Plan that was going to be distributed to Commissioners 27
and the binders they were looking for from the master plan. 28
Vice Chair Brown requested to make a note of this for Staff. She then asked for a motion 29
to approve the minutes. Commissioner Cribbs moved to approve the minutes seconded 30
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by Commissioner Freeman. The motion passed by a 6-0 by a roll call vote. 1
2. Approval of Draft Minutes from the May 24, 2023, Parks and Recreation 2
Commission Regular Meeting 3
Vice Chair Brown asked for a motion to approve the minutes. Commissioner Freeman 4
moved to approve the minutes seconded by Commissioner Cribbs. The motion passed by 5
a 6-0 by a roll call vote. 6
CITY OFFICIAL REPORTS 7
3. Department Report 8
Daren Anderson, Assistant Director of Community Services, provided a PowerPoint 9
presentation addressing recruitment, recreation programs and events, project updates, 10
updates about aggressive coyote behavior at the Pearson-Arastradero Preserve and 11
capital improvement projects. He provided an update on the Baylands Boardwalk Piling 12
Repair Project along with graphic photos showing details. 13
Commissioner Cribbs wondered how the passing of the budget would affect Park and 14
Recreation Community Services. 15
Mr. Anderson answered the budget was enormous and it would be hard to summarize 16
other than to say it would be very positive for the department. Funding was received for 17
an additional park ranger a year ago but was limited to only two years. This funding 18
process secured that for the ongoing future. The capital projects were approved. He 19
stated it was a rewarding process seeing services restored that were once in peril from the 20
budget deficit resulting from the pandemic. 21
Commissioner Cribbs asked if there was any idea how long the skate park and traffic 22
study would take once it had been scoped. 23
Mr. Anderson thought it would be relatively quick and explained the process. 24
Commissioner Cribbs asked if Sam Kaplinsky was having to wait to be able to raise 25
money until the traffic study came back. 26
Mr. Anderson stated he could move forward but he thought it was wise to wait. 27
Commissioner Oche asked if there was a reason the vacant positions were not getting 28
filled. 29
Mr. Anderson answered there were not many applicants the first go around for division 30
manager. Another reason was they had an impacted Human Resources department with 31
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not enough staff and too many recruitments ongoing, so they have been slow to move 1
forward. 2
Commissioner Oche asked what the report of “It is going well” meant for the summer 3
programs. 4
Mr. Anderson stated when he asked Rec Staff how summer camps were going, he just 5
got a basic thumbs up that the classes being led were being appreciated by the 6
participants. He believed Commissioner Oche’s conversation with Cayla Koga and the 7
Recreation Team would be the best way to delve into that. 8
Commissioner Oche was curious to know where the old removal for the infill would go. 9
Mr. Anderson answered it would be discarded in the trash and 95% was already removed 10
and they were just at the 5% that keeps working its way up to the top. 11
Commissioner Freeman asked of both fields were experiencing the same issue. 12
Mr. Anderson answered there were two fields at Mayfield, and both were experiencing 13
the issue. The El Camino field had the same problem a couple years earlier. They had 14
removed as much as they could of the old infill, put in the new and the same process 15
happened. It eventually resolved. 16
Commissioner Freeman asked if the coyote attacks were happening in the same location 17
and if they felt it was the same animal. 18
Mr. Anderson answered it was just aggressive behavior as opposed to an attack. The 19
Staff felt it was one coyote when it was localized to one trail but given multiple sites, it 20
was possible it could be more than one. 21
Commissioner Kleinhaus asked for an update on the issue of the golf course mitigation 22
and reporting. 23
Mr. Anderson stated he believed Lam Do sent Commissioner Freeman a brief update on 24
that. It would come with the Ad-Hoc report. 25
Commissioner Kleinhaus asked if the coyotes were only at Arastradero and not at 26
Foothills. 27
Mr. Anderson confirmed that was correct. 28
Commissioner Wei expressed curiosity about how they could help address recruitment 29
issues. 30
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Mr. Anderson stated the link is on the HR webpage and he would be glad to email it out 1
to the Commission. 2
BUSINESS 3
4. Palo Alto Recreation Foundation / Friends of Palo Alto Parks Updates – Vice 4
Chair Brown – Discussion 5
Jack Morton, Co-President of Palo Alto Recreation Foundation, expressed concerns 6
about the ability of the Recreation Foundation to raise money for programs in the future 7
and would be looking to the City for that. He stated the Recreation Foundation would 8
help Staff meet unexpected things as long as the money was there. 9
Commissioner Freeman asked why Mr. Morton believed that the funding opportunities 10
had changed. 11
Mr. Morton stated that he thought the Community did not recreate the way it used to. He 12
felt that what was significant dollars at one time was currently a fraction of what the 13
budget for the City was. He did not see that the Community would be supportive the as it 14
once was. 15
Vice Chair Brown stated there was a need for Community fundraising and gave some 16
suggestions on how to continue fundraising and how the Community could help. 17
Commissioner Wei spoke about an idea someone had for an event for the 50th 18
anniversary of the creation of the internet. She offered to introduce them in order to 19
discuss that. 20
Mr. Morton stated he would like to discuss that. He felt there were people that would 21
contribute to major projects for major upgrades. 22
Commissioner Cribbs summarized that she felt the Community needs a vehicle to 23
fundraise for small and big projects and she felt the Recreation Foundation did provide 24
that as did the Friends of the Parks. She believed there continued to be a future for the 25
Recreation Foundation. 26
Richard Hackmann, Director of Friends of the Palo Alto Parks, gave a brief explanation 27
of Friends of the Palo Alto Parks and their functions which included providing the 28
nonprofit community with a place to receive funds for specific projects. 29
Commissioner Kleinhaus asked who covers the insurance when there is a project with 30
volunteers involved. 31
Mr. Hackmann answered that it varies project by project and what is involved. 32
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Commissioner Freeman asked if they were more like a sponsor and at what point in time 1
there was a handoff as a project developed. 2
Mr. Hackmann answered they were more like a partner who could help by receiving the 3
donation payments, provide insights and recommendations and use their networking 4
contacts. He gave an example of a project they had been able to contribute to. He stated 5
he had placed the URL to their website in the Zoom chat in case anyone wanted more 6
information about them. 7
Commissioner Wei stated she and Commissioner Oche were looking to expand classes 8
for the Enjoy! Catalog for children in the parks and asked if there was a process needed 9
in order to work with them on that. 10
Mr. Hackmann stated any programs, activities, set schedules or use of parks during set 11
times was normally handled by Staff through their process. They tend to be selective in 12
picking capital efforts to be involved in. 13
5. Safe Routes to Schools Update – Jose Palma – Discussion 14
Jose Palma, Safe Routes to School Coordinator, provided slides sharing an overview of 15
the last completed school year of 2021/2022 discussing their post-pandemic response to 16
parents, PAUSD restrictions related to the pandemic, education adjustments due to the 17
pandemic, information about the new Community outreach tool and an overview of 18
outcomes and data trends. 19
Commissioner Kleinhaus wondered if part of the education of the M.I.K.E. event 20
included explanation about the areas in Palo Alto where E-bikes are encouraged and 21
where they are not permitted. 22
Mr. Palma explained the M.I.K.E. project was conducted before changes were done for 23
where E-bikes could be ridden. He had focused on providing maps on how to get to 24
specific schools. He stated there was currently information on their website with 25
information on what parents should know about electric bikes and provided a link to that. 26
Commissioner Kleinhaus stated it would be helpful in future events to have a map 27
showing where they should not be riding electric bikes. She also stated that from a 28
sustainability point of view, it was discouraging to see more people driving and she 29
wondered if that had created more safety issues. 30
Mr. Palma stated that there had been conversation nationally about the increase of 31
driving, especially during the pandemic. He assumed PAPD would have that information 32
and he would check with them. 33
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Commissioner Kleinhaus stated studies showed more severe accidents occurred with 1
electric bikes and wondered if that had been seen in Palo Alto. 2
Mr. Palma stated their team were connecting to the school community to educate on E-3
bike usage, but they do not have the numbers on how many accidents there had been. 4
Commissioner Oche was curious to know how they track the trends and metrics and if 5
they had any upcoming classes for the upcoming school year for the residents to 6
encourage them to consider biking classes. She hoped he could share lessons learned 7
from the past year and feedback from the Community for future ideas and tips. She asked 8
if there were any partnerships with companies that want to rent or give bikes or repair 9
bikes and how they would create that awareness. 10
Mr. Palma stated as a reminder that the maps were suggested routes for families to 11
consider taking. He gave an outline of classes that would be held in the summer. He gave 12
details on methods for tracking. He stated they were working with the Silicon Valley 13
Bicycle Exchange organization in Palo Alto to provide used bikes to those who do not 14
have a bike. He stated they gathered information through surveys and iterated lessons 15
they had learned through this about the impact the pandemic had on bike safety. 16
Commissioner Wei asked what the plan was to increase bike riding that had been 17
reduced after the pandemic and if the Safe Routes map could be distributed to every 18
classroom in every school. 19
Mr. Palma stated the map was provided on school websites, but he felt that in-person 20
interaction was more effective. He stated the City would be conducting a needs and 21
capacity assessment for secondary schools to determine what kind of program was 22
needed at the high school, what kind of support the PTA could provide and how much 23
additional City resources would be required. 24
Commissioner Wei asked if there were physical Safe Routes maps for every school. 25
Mr. Palma stated they have been asked to print out large maps for the schools and they 26
had been installed at the front of the school. There has been concerns expressed that 27
those physical maps are not environmentally friendly, but maps can be recycled, and it 28
does not run on batteries so will not die and it can be stored on person and used 29
compared to a phone which might die. They will provide a map and deliver it by bike if 30
needed. 31
Commissioner Freeman asked where they get their data and if they incorporate the other 32
transportation means currently used by kids. 33
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Mr. Palma stated they were noticing the emergence of more micro mobility being used. 1
The data is collected in partnership with the school district and by the parents. He stated 2
they were looking into collecting further information. He felt like he was seeing more 3
bikes. 4
Commissioner Oche asked what the parent volunteers do and how they were engaged. 5
Mr. Palma stated the parents keep the partnership together between the PTA, PAUSD 6
and the school. He stated there was more information about their partnership on the 7
website. They have the City’s School Transportation Safety Committee which includes 8
Transportation Safety Representatives which are parent volunteers from all schools who 9
meet with them during school months to discuss transportation safety-related issues in 10
their school and surrounding area. Parent volunteers are used during the bike rodeo 11
season. 12
Commissioner Cribbs asked how many volunteers were involved in the program. 13
Mr. Palma answered there were over 100 parent volunteers. 14
Commissioner Cribbs asked if the number of bike accidents were tracked every year at 15
the schools. 16
Mr. Palma stated he did not track that, but that PAPD does and gives him the information 17
when he is running a report. 18
Commissioner Cribbs asked what plans they had to reduce the number of car trips for all 19
schools. 20
Mr. Palma answered they recently purchased a bike blender to use as an incentive for 21
parents/PTA to bring to different events at middle and high schools to have students 22
come over and discuss education. They provide helmets to students that need them and 23
show them how to wear them. He stated they are scoped for elementary schools, so the 24
middle and high school are harder for them to do without volunteers. 25
Commissioner Cribbs asked how the Commission could help them. 26
Mr. Palma stated getting the word out, sharing their website and information about their 27
website, and encouraging others to model behavior about riding a bike, walking, and 28
wearing a helmet would be helpful. 29
Vice Chair Brown asked what the process would be for the next five-year plan and who 30
was involved in the creation of that plan. 31
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Mr. Palma noted his counterpart Rose Mesterhazy, Kathy Durham, Penny Ellson and the 1
parent volunteers were involved. The five-year plan was developed in part with the 2
parents for the Transportation Safety Representatives and the City with involvement of 3
PAUSD. There was conversation about if they wanted another five-year plan or 4
something different for 2023/2024. 5
6. Foothills Nature Preserve General Status Update – Daren Anderson – Discussion 6
Mr. Anderson, Community Services Department, shared updates with PowerPoint slides 7
on the 2022 visitation to the preserve with information on entry passes, ranger calls for 8
service, enforcement issues, information about the various capital projects that would be 9
happening in the preserve, updates on restoration and volunteer partner organizations, 10
Grassroots Ecology, Environmental Volunteers, and the Friends of Foothills. He talked 11
about the Buckeye Creek Hydrology Study and the Buckeye Creek Cleanout with 12
photos. 13
Mike Warner, Foothills Nature Preserve Supervising Ranger, presented slides giving 14
updates on calls for ranger service in 2022 and to date in 2023. He will present data 15
about compliance with the daily entry fee at a later date. 16
Tyler Feld, Project Lead for Grassroots Ecology, gave updates of the Grassroots Ecology 17
projects and community engagement highlights for the past year. 18
Commissioner Kleinhaus asked if they monitored any other special status species other 19
than Dirca. 20
Alex Von Feldt, Co-Executive Director of Grassroots Ecology, answered that they did 21
not monitor any other special status species. When they plan a workday, they are aware 22
of the species that are there and keep volunteers away from them. They do other 23
vegetation monitoring. 24
Commissioner Kleinhaus stated she found Monolopia gracilens, a special status species 25
at the back side of Los Trancos. She thought that would be a good place to do some 26
vegetation cleaning. Regarding the cleanup of Buckeye Creek and the 7.7 acres, the 27
picture Mr. Anderson had shown was natural to how creeks function and it is important 28
to let them function that way, so she did not understand why they wanted to do the 29
sediment cleanup. 30
Mr. Anderson stated the sediment cleanout had been done for 30 to 40 years because of 31
the longstanding channelization of Buckeye Creek that led to excessive sediment that has 32
resulted in problems downstream in the past. 33
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Mr. Feld added that continuing toward the preserve boundary, there is a culvert that goes 1
underneath private property and homes just outside the preserve. The culvert cannot 2
handle the sediment flow and gets clogged. 3
Commissioner Kleinhaus asked if the City is still applying for grants to try and 4
implement the larger project. 5
Mr. Anderson answered they had not applied for grants for that one. 6
Commissioner Oche asked for more information about the impacts the capital 7
improvement projects would have. 8
Mr. Anderson provided details on the length and impact of each project starting from the 9
least impactful to the most: Sunfish Island Bridge, Boronda Lake Dock Replacement and 10
Pedestrian Bridge at Los Trancos Valley. He did not yet know how impactful the 11
Buckeye Creek Grade Control Structures project would be. The restrooms project were 12
staggered in order to decrease the impact and he explained steps that would be taken 13
during that time. He did not feel that the pedestrian trail work or split rail fence would 14
have much impact on the Community. He felt the parking could be phased in a way to 15
minimize impacts. The crosswalks and speed bumps would be minor and would be 16
staged to minimize the amount of impact. 17
Commissioner Oche stated that based on the violation data that had been shared, she 18
wondered if it was due to lack of awareness. She was amazed to see 866 people turned 19
back with their dogs. She felt it was due to ineffective communication and more 20
awareness needed to be created. In the case of emergency situations where people went 21
missing, she asked what safety plan was in place. 22
Mr. Anderson explained that the 866 dog turn-aways were in 2021 and were 23
predominantly new people coming out of COVID wanting to go to parks that did not 24
have a lot of experience. He did not believe it was a shortage of communication or 25
education on the City’s behalf but lack of awareness. It has significantly dropped in the 26
last year. When people were turned away, they were rerouted to a nearby preserve. 27
Mr. Warner added when people were not sure about the dog regulations on the 28
weekends, it was usually because they got information from third-party websites and not 29
the City’s website. He stated he had been working with one of the rangers to overhaul 30
the signage at Foothills to better communicate the regulations. He stated the goal of 31
enforcement was to educate and have people follow the rules voluntarily. The 290 32
written warnings were educational contacts and only 2 of the 290 were repeats. He 33
described the criteria that was used when writing citations as opposed to written 34
warnings. As far as safety measures, he stated cell phone and City-provided radio 35
coverage in the Foothills region is very sparse so has an impact on people using their cell 36
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phone for directions or access to transportation. They have just installed 13 markers on 1
the Los Trancos loop trail to improve wayfinding for park visitors. That will expand over 2
the next year upgrading the rest of the trail markers within the preserve and Arastradero 3
Open Space to combat some of the issues with lost hikers. He stated there were two 4
instances where the people were just off trail and became very lost and that is harder to 5
mitigate. He described a texting tool they have to help people that are lost if they have 6
cell service. He stated he wanted to see Staff out on the trails available if people have 7
questions, to address violations and to be there is people need help. 8
Commissioner Oche asked if contact information for the Friends of Foothills could be 9
shared. 10
Mr. Anderson answered it was on the website. 11
Commissioner Freeman questioned if they had enough people to help and assist with 12
issues with the rising number of visitors. 13
Mr. Warner answered they could use more support on the staffing side. Their biggest 14
goal is getting the assistant ranger positions filled which would give some breathing 15
room. 16
Commissioner Freeman suggested increasing signage to alert people to the fact that the 17
cell phone coverage is poor in the Foothills. 18
Mr. Warner agreed and felt they might reposition the signage, so people see it as they 19
approach the park instead after they are inside. 20
Commissioner Freeman asked what caused the dip in 2022 on slide 3. 21
Mr. Anderson stated there was internal discussion about whether it was the entrance fee 22
or the newness factor wearing off. 23
Mr. Warner added they started advertising around September they would be going to a 24
daily use fee and the signage was posted three to four months beforehand and that is 25
when the monthly trend started to go down. 26
Commissioner Cribbs asked what happened to the Stakeholders Committee that came 27
out of the City Manager’s office. 28
Mr. Anderson stated he along with Commissioner Kleinhaus, Chair Greenfield and their 29
partners at the agency were still meeting. 30
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Commissioner Cribbs questioned if there had been a discussion about the proposed 1
docent situation with a local community college or following on what Stanford was 2
doing. 3
Mr. Anderson answered it had not had a lot of movement other than the recent thing he 4
mentioned. The teen docent program had just been mentioned at the last meeting a 5
couple of weeks ago. It is new and he did not have a lot of detail on that yet. 6
Commissioner Cribbs asked for that to be put on the list, so it is not lost. She stated many 7
years ago there was a lot of conversation about the fee at Foothills Park. She wondered if 8
there was an opportunity to revisit taking the fee away on the weekdays and if they had 9
the information to know if it cost more money to collect the fee on the weekdays than it 10
does to use the fee. 11
Mr. Anderson stated it is now Council Directive with recommendation from the PRC to 12
implement the fees. The weekday fee is relatively new. He did not feel they were losing 13
money collecting the fees. He felt they could revisit it on next year’s workplan to 14
determine the necessity. 15
Commissioner Cribbs wondered if they had data about kids coming up to see the 16
preserve. 17
Mr. Warner answered they had been getting a few more summer camps coming up. Part 18
of his goal for the next year was trying to bring that position back to Open Space to do 19
more Community outreach and public programming. They got an email from the City 20
Manager about a week before about certain grants that had been put out there and one 21
that sparked their interest was from the state parks to fund outreach to low income and 22
underserved communities. It was pointed out that because of their limited staffing, it 23
might be difficult to coordinate bringing someone to the preserve but possibly they could 24
partner with the City Naturalist Position or the Environmental Volunteers and go outside 25
the preserve and bring the preserve to them. 26
Ms. Von Feldt added they had a volunteer outreach coordinator, and a big part of her job 27
was to reach audiences they had not worked with in the past. 28
Commissioner Kleinhaus asked for clarification that it is only on the weekend dogs are 29
not allowed. 30
Mr. Warner clarified dogs are allowed on leash during the week but not on weekends or 31
holidays. 32
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Commissioner Kleinhaus remembered in the general plan there was a potential program 1
to have a shuttle going from the Senior Center and back once a day and wondered if 2
there were potential plans to implement that. 3
Mr. Anderson answered he had not heard any plans for that. 4
Mr. Warner stated he would be interested in following up on that. 5
Commissioner Kleinhaus stated if they were going to let people know there is no internet 6
before going into the park, the kiosk would have to be moved in to avoid traffic jams. 7
Mr. Warner stated the entry would have to be reworked because when it gets overloaded 8
it causes safety concerns. He stated it would be investigated down the road. 9
Commissioner Kleinhaus stated the biggest problem she had seen was hikers coming in 10
without enough water. 11
Mr. Warner stated they could address that by putting temporary signs out during the 12
summer. 13
Mr. Anderson commented that could be mentioned to the Environmental Volunteers to 14
have on their table and the Trail Ambassadors. 15
7. Ad Hoc Committees and Liaison Updates – Vice Chair Brown – Discussion 16
Commissioner Cribbs stated the ad-hoc has had two meetings for the Wellness Center. 17
They are putting a timeline together but are waiting for information from the City Staff 18
now that the budget is complete, and they have time to work on the Council Directive 19
questions. She stated they had an excellent meeting with City Staff and the ad-hoc 20
committee about the playing fields, vendors, questions and gathering information. They 21
have another meeting coming up on July 5 and they have good information from partners 22
and people at Stanford and the city and county of San Franscisco and people who look 23
forward to collaborating with the committee. 24
Commissioner Freeman stated they were working on a Google project, and he would 25
send information about it. 26
Mr. Anderson said the next step for Staff was to develop the questions they talked about, 27
and it was partially done. 28
Commissioner Cribbs stated they were waiting for the Staff to be finished with the 29
budget with regard to grant opportunities. She mentioned they had received a letter 30
complimenting the Aquatics Staff, the pool and Tim Sheeper on the culture and the swim 31
program and opportunities. 32
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Commissioner Freeman stated the work on gym A and B at Cubberley had not started 1
yet. Invitations for bids would be going out soon. Cubberley has been closed down since 2
February 2022. There is a closed City Council session tentatively scheduled in August to 3
discuss the terms of payment and transfer a portion of Cubberley lands from the Palo 4
Alto Unified School District for the City. They would have more information about that 5
after the session starts. He stated two weeks ago there was an article in the Post about 6
golfers entering out-of-bound areas. He sent an email to Lam to get an update on that 7
who said steps were being taken reminding golfers of the Wetlands and out-of-bound 8
areas when they start to go on the course. They will be adding signage and fencing and 9
roping off areas. They have course marshals patrolling the course. They will be 10
following up at the next meeting hoping this has been resolved. Staff is working with the 11
ecology consultant getting into compliance with the state water board. The good golfing 12
weather for the latter half of spring was reflected in higher utilization of the course and 13
they expect additional increases with the coming warm weather. 14
Vice Chair Brown added the dog park discussions continue with the stakeholders in 15
North Palo Alto as well as Barron Park and there are upcoming meetings on the Master 16
Plan ad-hoc but nothing to report at this time. 17
Commissioner Kleinhaus stated she and Commissioner Freeman were ad-hoc for the 18
bicycle continuation from last year. They met with Staff to look at signage and expressed 19
an interest in more signage with symbols than a lot of words if possible. They started 20
looking at trailhead bike racks at City Council’s direction. They narrowed down the 21
possibilities and planned to go visit some of those areas. They asked Staff about how 22
people responded to the directions on where they can ride electric bicycles and other 23
mobility devices and it seemed like most people respected the direction from the City. 24
Commissioner Wei stated she and Commissioner Oche reached out to the Youth Council 25
to start a conversation for a plan for the recreation program for the Enjoy! Catalog. 26
Commissioner Oche stated for the recreation program, they had reached out to Cayla 27
Koga for CSD programs and hoped to arrange a meeting to discuss further. Regarding 28
the Age Friendly liaison, she had a meeting with Minka and Adam Howard regarding 29
making the City more age friendly. She believed the next steps would depend on what 30
the City wanted them to do and wanted to confirm the direction she needed to move in to 31
promote the age-friendly subject. 32
Mr. Anderson inquired if they provided any feedback on what they were capable of. 33
Commissioner Oche stated based on the feedback she got, Minka did not think they had 34
enough resources in the next three months. She also stated she saw potential opportunity 35
to close the gap between seniors who have experience, skills, knowledge that they could 36
pour into the youth. For sustainability, she had a meeting with the CSD coordinator for 37
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Open Space, Parks and Golf. They discussed the opportunity to pick a project and 1
leverage on the fact they could publicize the great work they were doing in the City. 2
They did a brief review using the Institute of Sustainability Infrastructure. They offered 3
to train City Staff for free and to make a presentation to talk about what they do. 4
COMMISSIONER/BOARD MEMBER QUESTIONS, COMMENTS, 5
ANNOUNCEMENTS, OR FUTURE AGENDA ITEMS 6
7
Mr. Anderson suggested the Foothills improvements would be ready for the next month. 8
He saw a rough draft from Public Works Engineering. He, Mr. Warner, and the team 9
were providing feedback to get it into condition to share with the ad-hoc, which would 10
be the next step. Pending that conversation, it could possibly be ready for the next 11
month. The Tree Ordinance discussion went to Council recently. He was not sure where 12
that was at but would potentially be on the list. 13
14
Vice Chair Brown stated she would check on that. She stated the dog park was on the list 15
of upcoming meetings, but she was not sure if it would be ready by then and she would 16
check on that. 17
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ADJOURNMENT 19
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Meeting adjourned at 10:14 P.M. 21
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TO: PARKS AND RECREATION COMMISSION
FROM: DAREN ANDERSON DEPARTMENT: COMMUNITY SERVICES
DATE: AUGUST 22, 2023
SUBJECT: DRAFT FOOTHILLS NATURE PRESERVE IMPROVEMENT PLAN
RECOMMENDATION
Staff recommends that the Parks and Recreation Commission (PRC) review and provide feedback
on the draft Foothills Nature Preserve Improvement Plan (Attachment A).
BACKGROUND
Since Foothills Nature Preserve opened to the general public on December 17, 2020, visitation has
increased by approximately 40% compared to the historical average (visitation in 2022 was
202,000, while historic visitation was approximately 144,000). The increase in visitors highlighted
the need for several infrastructure improvements.
Some of the impacts from the increased visitation included:
•Visitors walking off trail into sensitive areas. Temporary measures (stakes and rope) to
ensure people stay on trail have been effective, but a long-term solution (split rail fencing)
is needed to protect sensitive areas.
•An increase in vehicles, pedestrians, and bicyclists on the narrow preserve roads, which
creates safety issues on busy weekends.
•Some of the existing parking areas in the preserve, in particular the parking around Vista
Hill and Boronda Lake, need to be renovated and improved to make it safe and efficient
for the increased number of vehicles in the preserve. Some roadside parking areas are no
longer safe given the increased pedestrian, bicycle, and vehicle traffic.
•An increase in the number of vehicles exceeding the speed limit.
In January 2020, the City Manager assembled a Foothills stakeholder group (consisting of
representatives from Grassroots Ecology, Friends of Foothills Park, the Environmental Volunteers,
Stanford University Haas Center for Public Service, Jasper Ridge Biological Preserve, Los Alto
Hills, and two members of the Parks and Recreation Commission) to identify and recommend
improvements in the Foothills Nature Preserve. One of the initiatives of the stakeholder group was
to recommend infrastructure improvements aimed at protecting the habitat and improving visitor
safety and experience.
On March 5 and 10, 2021, the stakeholder group met at Foothills Nature Preserve to discuss
potential improvements. The group supported the following improvements:
•Add split rail fencing to protect sensitive areas and encourage visitors to stay on trail.
•Add a new pedestrian trail adjacent to the preserve road to provide a safe place for
pedestrians.
•Add a new pedestrian trail from the Boronda Lake overflow parking lot to Boronda Lake
to address visitors creating illegal shortcut trails through sensitive areas.
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• Renovate and improve the parking at Vista Hill and Boronda Lake to make it safe and
efficient for the increased number of vehicles in the preserve.
• Change the entrance parking lot to 10 min parking and handicap parking.
• Remove roadside parking in areas where the preserve road is too narrow.
DISCUSSION
The Fiscal Year 2023 Capital Budget included a project to design the infrastructure improvements
in the Foothills Nature Preserve. The Fiscal Year 2024 Capital Budget includes funding to
construct the improvements.
The draft improvement plan includes the following:
Pedestrian Trail
• New pedestrian trail from the preserve entrance to the Oak Grove Picnic Area to be located
alongside the preserve roadway.
• New pedestrian trail to be located along the road towards Vista Hill.
• New pedestrian trail to connect the Boronda Lake overflow parking lot to Boronda Lake.
This new trail will help visitors get safely to the lake and addresses the current problem of
visitors creating hazardous shortcut trails through sensitive areas to get from the parking
lot to the lake.
• New asphalt curb (with cut outs for wildlife) added along the edge of the pedestrian trail
to ensure that vehicles don’t park on the trail.
Parking
• Vista Hill parking would decrease from 35 spaces to 34 spaces.
• Bus parking was considered at Vista Hill, but after further consideration, it was not
included because buses rarely park at Vista Hill. The liaisons noted that if busses were
parked at Vista Hill (which has little shade) they may be more likely to leave the vehicle
idling to run the air conditioning. The Rangers noted that busses typically park at Oak
Grove Picnic Area Parking Lot.
• Parking at Boronda Lake would increase from approximately 25 to 31 spaces. The
majority of the roadside parking adjacent to the lake would be eliminated (except for
handicap parking and a loading/turn around space) and 19 new spaces would be provided
in a new parking lot on the opposite side of the road from the lake.
Prior to opening the preserve to the general public, there were approximately 400 parking spaces
in the preserve. In response to parking challenges and safety concerns associated with the increased
visitation (vehicles parking illegally in sensitive areas and along narrow roadside areas creating
hazards), the available parking was reduced to approximately 355 spaces. Most of the reduced
parking was at the preserve entrance and along roadside parking throughout the preserve in areas
where the road is too narrow. The draft improvement plan would result in approximately 360
parking spaces in the preserve.
Speed Bumps, Crosswalks, and Stop Signs
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• Three new speed bumps are proposed on the preserve roadway between the dam and the
Orchard Glen Picnic Area. This is an area where vehicles occasionally exceed the speed
limit.
• Eight new crosswalks with stop signs are proposed in the preserve. These are located in
areas to allow pedestrians to safely cross the preserve road to access the new pedestrian
trail.
Fencing
• New split-rail fencing (similar to what is used in other areas of the preserve) is provided to
protect natural resources and help keep clearly define the trails in the following areas:
o From the Boronda Lake overflow parking lot to the Y in the preserve road. This is
an area where visitors frequently create hazardous shortcut trails through sensitive
areas.
o Along the new pedestrian trail from the Boronda Lake overflow parking lot to
Boronda Lake.
Bike Parking
Bicycle parking is proposed at the following locations based on feedback from the PRC Foothills
liaisons:
• The Interpretive Center
• The preserve entrance (Gate 1)
• Orchard Glen Picnic Area
• Vista Hill (near the new seating area)
PRC Foothills Liaisons and Foothills Stakeholder Group
On August 14, 2023, the PRC Foothills liaisons (liaisons) reviewed the draft improvement plans.
The Foothills stakeholder group reviewed the draft improvement plans on August 11, 2023. Both
the liaisons and stakeholder group voiced general support the proposed improvements.
In addition to recommending bike parking, the liaisons also suggested adding handicap parking
adjacent to the lake, as well as a loading/turn around space near the lake and the dam. Staff are
exploring the feasibility of the loading/turn around space. They also discussed the idea of adding
parking dots to the gravel parking lot near the Orchard Glen picnic area and support the Ranger
recommendation of adjusting the existing boulders that outline the parking area to make it clear
where vehicles can safely park.
The liaisons also considered adding bike parking at Oak Grove Picnic Area, but the Rangers noted
that it is rare for people to bike to that area.
TIMELINE
The City’s Community Services Division anticipates bringing a Park Improvement Ordinance
(PIO) to the Parks and Recreation Commission for consideration as early as next month and to
Council before the end of the year. The CSD will simultaneously file a minor architectural review
for the Planning Director’s approval. Council approval of the PIO would be a condition of approval
of any Minor Architectural review application. Construction is anticipated to occur in fiscal year
2024.
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ENVIRONMENTAL REVIEW
The proposed project is exempt from the California Environmental Quality Act (CEQA) in
accordance with CEQA Guidelines Section 15301 (minor improvements to existing facilities). The
project does not increase the capacity of the park. Rather it creates a safer environment for visitors
by providing safer bicycle/pedestrian connections, reducing illegal parking areas on narrow roads,
and implementing measures to reduce vehicle speeds. It also reduces impacts to habitat that occur
when pedestrians create new trails by providing clear and convenient pedestrian connections. With
the exception of the trail from the Boronda Lake overflow parking lot to Boronda lake, which will
require an environmental assessment prior to finalizing the trail alignment, the trail connections
would be constructed adjacent existing paved roadways in compacted base rock or managed turf
areas. No sensitive plant species occur within these areas. As a best management practice, a
preconstruction biological survey would occur immediately prior to work to ensure that temporary
construction activities are not impacting any special status species that could be present within the
area. No trees would be removed to accommodate the proposed project.
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