HomeMy WebLinkAbout2023-05-02 Parks & Recreation Commission Agenda PacketPARKS AND RECREATION COMMISSION
Regular Meeting
Tuesday, May 02, 2023
Council Chambers & Hybrid
7:00 PM
Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the
option to attend by teleconference/video conference or in person. To maximize public safety
while still maintaining transparency and public access, members of the public can choose to
participate from home or attend in person. Information on how the public may observe and
participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if
attending in person. The meeting will be broadcast on Cable TV Channel 26, live on
YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media
Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas and
report are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐
Services/Commissions/Parks‐and‐Recreation‐Commission.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)
Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
ParkRec.commission@cityofpaloalto.org and will be provided to the Council and available for
inspection on the City’s website. Please clearly indicate which agenda item you are referencing
in your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.
Once received, the Clerk will have them shared at public comment for the specified item. To
uphold strong cybersecurity management practices, USB’s or other physical electronic storage
devices are not accepted.
CALL TO ORDER & ROLL CALL
PUBLIC COMMENT
Members of the public wishing to address the Board on matters withing the jurisdiction of the City, but not on this agenda,
may do so during the Public Comment period for up to three (3) minutes.
AGENDA CHANGES, ADDITIONS AND DELETIONS
This is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve meeting
management.
APPROVAL OF MINUTES
1.Approval of the Draft Minutes from the March 28 2023, Parks and Recreation
Commission Meeting – Action – Attachment – (5 min)
CITY OFFICIAL REPORTS
Members of the public may not speak to the item(s)
2.Department Report – (20 min)
BUSINESS ITEMS
3.Election of Chair and Vice Chair – Chair – Action ‐ (20 Min)
4.Community Garden Program Update – Javod Ghods – Discussion – (30 Min)
5.Approval of Annual Work Plan Results – Chair – Action – (60 Min)
6.Ad Hoc Committees and Liaison Updates – Chair – Discussion – (15 min)
COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
Members of the public may not speak to the item(s)
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments m a y b e s u b m i t t e d b y e m a i l t o
ParkRec.Commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Council, download the Zoom application onto
your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions B‐E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
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PARKS AND RECREATION COMMISSIONRegular MeetingTuesday, May 02, 2023Council Chambers & Hybrid7:00 PMPursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreport are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐Services/Commissions/Parks‐and‐Recreation‐Commission.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toParkRec.commission@cityofpaloalto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencingin your subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.
Once received, the Clerk will have them shared at public comment for the specified item. To
uphold strong cybersecurity management practices, USB’s or other physical electronic storage
devices are not accepted.
CALL TO ORDER & ROLL CALL
PUBLIC COMMENT
Members of the public wishing to address the Board on matters withing the jurisdiction of the City, but not on this agenda,
may do so during the Public Comment period for up to three (3) minutes.
AGENDA CHANGES, ADDITIONS AND DELETIONS
This is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve meeting
management.
APPROVAL OF MINUTES
1.Approval of the Draft Minutes from the March 28 2023, Parks and Recreation
Commission Meeting – Action – Attachment – (5 min)
CITY OFFICIAL REPORTS
Members of the public may not speak to the item(s)
2.Department Report – (20 min)
BUSINESS ITEMS
3.Election of Chair and Vice Chair – Chair – Action ‐ (20 Min)
4.Community Garden Program Update – Javod Ghods – Discussion – (30 Min)
5.Approval of Annual Work Plan Results – Chair – Action – (60 Min)
6.Ad Hoc Committees and Liaison Updates – Chair – Discussion – (15 min)
COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
Members of the public may not speak to the item(s)
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments m a y b e s u b m i t t e d b y e m a i l t o
ParkRec.Commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Council, download the Zoom application onto
your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions B‐E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
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PARKS AND RECREATION COMMISSIONRegular MeetingTuesday, May 02, 2023Council Chambers & Hybrid7:00 PMPursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreport are available at https://www.cityofpaloalto.org/Departments/Community‐Services/Other‐Services/Commissions/Parks‐and‐Recreation‐Commission.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745)Meeting ID: 999 3789 9745 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toParkRec.commission@cityofpaloalto.org and will be provided to the Council and available forinspection on the City’s website. Please clearly indicate which agenda item you are referencingin your subject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to ParkRec.commission@cityofpaloalto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.CALL TO ORDER & ROLL CALLPUBLIC COMMENT Members of the public wishing to address the Board on matters withing the jurisdiction of the City, but not on this agenda,may do so during the Public Comment period for up to three (3) minutes. AGENDA CHANGES, ADDITIONS AND DELETIONSThis is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve meetingmanagement.APPROVAL OF MINUTES1.Approval of the Draft Minutes from the March 28 2023, Parks and RecreationCommission Meeting – Action – Attachment – (5 min)CITY OFFICIAL REPORTSMembers of the public may not speak to the item(s)2.Department Report – (20 min)BUSINESS ITEMS3.Election of Chair and Vice Chair – Chair – Action ‐ (20 Min)4.Community Garden Program Update – Javod Ghods – Discussion – (30 Min)5.Approval of Annual Work Plan Results – Chair – Action – (60 Min)6.Ad Hoc Committees and Liaison Updates – Chair – Discussion – (15 min)COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDAS
Members of the public may not speak to the item(s)
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments m a y b e s u b m i t t e d b y e m a i l t o
ParkRec.Commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Council, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Council, download the Zoom application onto
your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions B‐E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
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DRAFT
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1
2
3
MINUTES 4
PARKS & RECREATION COMMISSION 5
REGULAR MEETING 6
March 28, 2023 7
In-Person & Virtual Conference 8
Palo Alto, California 9
10
Commissioners Present: Chair Greenfield; Vice Chair LaMere; Commissioners Amanda 11
Brown, Anne Cribbs, Nellis Freeman, Shani Kleinhaus, and Joy 12
Oche 13
Commissioners Absent: 14
Others Present: Council Liaison: Vice Mayor Greer Stone 15
Staff Present: Daren Anderson, Kristen O’Kane, Javod Ghods 16
CALL TO ORDER & ROLL CALL 17
Chair Greenfield welcomed everyone to the meeting and asked for a roll call. 18
PUBLIC COMMENT 19
None. 20
AGENDA CHANGES, REQUESTS, DELETIONS 21
None. 22
APPROVAL OF MINUTES 23
1. Approval of Draft Minutes from the February 28, 2023, Parks and Recreation 24
Commission Meeting 25
Commissioner Anne Cribbs requested to change “skating rink” to “skateboard bowl” on 26
pg. 13, line 12 of the minutes. On pg. 15, line 35 she believed Vice Mayor Stone was 27
referring to e-bikes rather than the swimming meet. 28
Commissioner Amanda Brown moved to approve the minutes of the February 28, 2023, 29
Parks and Recreation Commission Meeting with the proposed changes. Seconded by 30
Commissioner Nellis Freeman. The motion passed, 7-0 by roll call vote. 31
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CITY OFFICIAL REPORTS 1
2. Department Report 2
Mr. Daren Anderson, Community Services Department, provided a recruitment update. 3
He reported they are still recruiting for a vacant park maintenance position, two assistant 4
rangers and one Open Space technician position, which are hourly positions. They have 5
filled the budget analyst position. He gave storm impact updates to include strong winds 6
caused downed trees through the City and in preserves and parks. Open Space staff and 7
the Urban Forest Team from Public Works have addressed them. Open Space preserves 8
were closed on the date of the meeting due to high winds and would be reopened the 9
next day. The Cubberley Tennis Courts were damaged in the recent storm. They did not 10
have to be closed but will need additional repair work. The Peers Tennis Courts were 11
also damaged and had to be closed. They are working with a contractor for price quotes 12
to get them fixed. The Rinconada Pool will remain closed until April 20 as the pool is 13
being replastered. The Measure E Recommendation from the Commission to Council has 14
been scheduled for Council review on April 3. The May Fete Parade and Fair will be 15
back this year for the 99th year. It will take place on Saturday, May 6 starting at 10 a.m. 16
The theme for this year will be “Empowering Wellness Through Community”. He stated 17
more information could be obtained at cityofpaloalto.org/Mayfete. 18
Commissioner Cribbs asked for details about the damage to the tennis courts. 19
Mr. Anderson answered the fencing had been blown over by the wind on both courts. He 20
added that vents had been cut into the wind screens at Cubberley after the first storm 21
damage, but they had not been sufficient to stop the damage from the second storm. 22
Commissioner Freeman asked if that meant the courts were not available. 23
Mr. Anderson answered the Peers Courts were not available, but the Cubberley Courts 24
were still open. 25
Commissioner Brown asked if there was expectation of going over the “windy day” fund 26
this year because of all the unforeseen circumstances. 27
Mr. Anderson stated he believed there would be sufficient funding for the repairs 28
between the Park Emergency Funds and the Court Resurfacing Funds. 29
Chair Greenfield asked how many years since the May Fete Parade started has the parade 30
not been held. 31
Mr. Anderson said there have been years it did not happen, but he did not know how 32
many. He will get that information for the next meeting. He said if any of the 33
Commissioners were interested in being a judge at the parade, they could email Adam 34
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Howard. 1
Commissioner Shani Kleinhaus asked what being a judge would entail. 2
Chair Greenfield answered judging would include watching the floats go by and judging 3
them on set criteria. 4
Commissioner Shani Kleinhaus asked if there had been word back from the Water Board 5
about the golf course. 6
Mr. Anderson answered Supervisor Brian Wines had been contacted who said he was 7
dealing with emergencies and would get to them as soon as he could. 8
Chair Greenfield stated he wanted to alert Staff that some trees were impacting the edges 9
of the Cubberley Track. 10
Mr. Anderson stated the Tree Department were aware of a downed redwood hanging in a 11
precarious area. He said there was no danger of it falling onto the track. They have it 12
scheduled to be removed after the higher priority trees. 13
Commissioner Freeman reported there were some trees in a blocked off area that 14
appeared to be leaning and unstable at Mitchell Park and asked what the plan was for 15
those. 16
Mr. Anderson said there are watch trees throughout the City that have been leaning for 17
many years and have been fine. The plan will depend on what is underneath the trees and 18
a deeper analysis by the Tree Team. He stated he would look into the trees at Mitchell 19
Park. 20
Commissioner Freeman questioned how many trees the City has lost in the recent 21
storms. 22
Mr. Anderson did not have a number of total trees lost. He said at Greer Park six were 23
lost in the last two storms. Pardee lost six. Baylands lost six. The Foothills were more 24
significant, including the Page Mill Road area. 25
Commissioner Kleinhaus inquired if they could wait until nesting season is over for the 26
trees at risk but not an immediate danger. 27
Mr. Anderson answered the Tree Department would not remove a tree unless it 28
absolutely had to be removed and they are particularly mindful of that. 29
BUSINESS 30
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3. Park Improvement Ordinance (PIO) Horizontal Levee Project – Samantha 1
Engelage – Action 2
Samantha Engelage, Senior Engineer with Public Works Department, gave a 3
presentation on the Palo Alto Horizontal Levee Pilot Project and to request the 4
Commission’s recommendation for a Park Improvement Ordinance to build the 5
Horizontal Levee Pilot Project. A slideshow was presented outlining the goals of the 6
project. They seek to install a permanent pilot project that will eventually be integrated 7
into the larger flood control levee improvement projects. The purpose of this smaller 8
system is to gain important information on design parameters, permitting requirements 9
and cost estimates so when they do the larger levee improvement projects, they will have 10
this information ready to incorporate into the larger project. The design parameters and 11
information collected on permitting and cost will also be available throughout the San 12
Francisco Bay area. Because of that, they have been able to partner with the San 13
Francisco Estuary Partnership and contract with Environmental Science Associates to 14
conduct the engineering and design of the project. They have been able to get significant 15
grant funding to support the project from the Coastal Conservancy and the 16
Environmental Protection Agency. An explanation of a horizontal levee and its purpose 17
and benefits were outlined along with the proposed location and the current condition of 18
that location. She outlined the main components of the project. She explained outreach 19
activities that have been done and are planned for the future in order to involve the 20
community in the project. The project will be built at very little cost to the City due to 21
the grants they have been able to obtain. 22
Commissioner Joy Oche asked for more detail on the level of partnership that was 23
mentioned on slide three, how long the trail relocation will take and more detail on the 24
community science activities that were mentioned. 25
Ms. Engelage stated they have been working closely with San Francisco Estuary 26
Partnership since the inception of the project, which has resulted in the ability to get the 27
amount of grants they have received. They have received a lot of support from the 28
Environmental Protection Agency as well as the Coastal Conservancy. The regional 29
importance of the project has been well supported and documented since 2018. A lot of 30
people are hoping the levee gets built soon so they can feed it into their sea-level rise 31
planning, especially wastewater treatment plants along the Bayside throughout San 32
Francisco Bay. She reported the construction for the project that will impact trail users 33
has been estimated to take 100 working days including the pipeline installation. Trail 34
users will be routed around the project site during this time. She stated they are still 35
outlining the details for the community science activities. Nuestra Casa is interested in 36
engaging and organizing the community to come out to the project site to learn about 37
sea-level rise adaptation, wastewater treatment, restoration, and habitat enhancement. 38
Another activity they are looking to include is hands-on experience collecting a sample 39
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of water from the site and testing it for simple water quality parameters, looking at data 1
and getting a sense of what it means to monitor water quality and apply it to a site. 2
Commissioner Cribbs asked what the total cost of the project is expected to be. 3
Ms. Engelage answered that based on the 60% design, the total design cost is estimated 4
to be $1.3 to $1.4 million, and construction is $3.8 million including monitoring and 5
obtaining permits. 6
Commissioner Cribbs asked how long the project will continue to be monitored after 7
completion. 8
Ms. Engelage answered they are still working with resource agencies to determine how 9
long they will be required to monitor the site. She estimated a 5-year monitoring period 10
as of now but could be extended up to 10 years depending on the data found. 11
Commissioner Brown asked if the raptor perching opportunities is a problem that is 12
being eliminated or something that is taken into consideration when making changes to 13
these types of areas. 14
Ms. Engelage answered any time signage or fencing is installed they have to be mindful 15
they are not creating a perching area for raptors. 16
Commissioner Freeman asked if they had received any input or shared signage with 17
educators to get input to make sure it is a learning process. 18
Ms. Engelage listed the content planned so far for signs but had not determined specifics 19
as of yet. They plan to engage with the association of Ramaytush Ohlone on one of the 20
signs. They will reach out to educators for input on the other signs. 21
Commissioner Freeman inquired asked how much trail is being lost as a result of 22
rerouting. 23
Ms. Engelage stated they would not be losing much of the trail. It is about a 500 linear 24
foot trail and they will install roughly the same linear feet of trail. 25
Commissioner Freeman asked how people will have access to the trail during the time 26
the work is being done. 27
Ms. Engelage answered there will be a detoured route during the project construction due 28
to safety issues. 29
Commissioner Kleinhaus asked what the trail will be constructed of. 30
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Ms. Engelage answered the preferred component of the trail is base rock. 1
Commissioner Kleinhaus opined an asphalt parking lot should be provided for the park 2
workers. She stated the contents of the seed mix makes a difference in maintenance of 3
the plants. Some plants common in restoration projects create fire hazards and must be 4
mowed at the time birds are trying to nest in them and they can take over other plants. 5
She encouraged that they do not include specific restoration plants that tend to be very 6
aggressive. 7
Chair Greenfield asked if the 100 working days would be five days a week during the 8
work week and open on the weekend. 9
Ms. Engelage answered it will be a five-day work week but will remained closed to trail 10
users on the weekend for safety concerns. The one exception will be if the pipeline work 11
is sequenced separate from the main project site work, the trail will remain open when 12
there is on active construction on the main project site. 13
Chair Greenfield stated when going to City Council for approval it will be helpful to be 14
more direct in terms of the consecutive period of time the trail will be closed. He 15
inquired about the overall activity level during construction in terms of amount of people 16
and cars and noise level. 17
Ms. Engelage answered it will be a small crew with maybe 15 cars. They do not expect a 18
great noise level. Special precautions are being taken to provide noise attenuation during 19
the pipeline work. 20
Chair Greenfield asked for comment on the PIO approval list. 21
Ms. Engelage stated they were still between 60% and final design on purpose because 22
they will need to incorporate feedback from Army Corp, BCDC and the Regional Water 23
Board to ensure the construction and design meets the needs of those resource agencies 24
and adequately protects the environment around it. In order to move forward, the PIO 25
needs to be kept vague until details are ironed out. 26
Chair Greenfield clarified the sequence of events to be City Council approval, Park 27
Improvement Ordinance and then continuing discussions with other agencies to finalize 28
the 90% and 100% design. 29
Ms. Engelage confirmed that sequence to be correct. 30
MOTION: 31
Commissioner Kleinhaus moved to approve the project. Chair Greenfield seconded the 32
motion. The motion passed by a 7-0 roll call vote. 33
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4. Wellness Recreation Center – Kristen O’Kane – Discussion 1
Kristen O’Kane, Director of Community Services Department, shared information on 2
feedback received from the community on the proposed Recreation Wellness Center. 3
Background and explanation of the proposal was provided. She outlined the results of the 4
feedback received on amenities and programs that would benefit the community and the 5
location of the center. She stated the next steps tentatively will be to continue 6
investigating the best location, engaging with the community on the entire proposal and 7
writing a letter of intent to the City Council. She stated she was open to suggestions on 8
the next steps. 9
Ken Horowitz, Palo Alto resident, stated many people have their own gym equipment 10
and have stopped going to the YMCA. He did not believe a new facility was necessary 11
but if a new facility was going to be put in he believed Cubberley would be the best site 12
as a gym and pavilion already exist there. 13
Justin Kitch, Palo Alto resident, started an organization called 4City, the largest youth 14
basketball program in Palo Alto. He did not believe Cubberley to be an appropriate 15
option as it is not a modern gym facility. His organization offered to help run fundraising 16
and facilitation and operation of community services if the City builds a new gym. 17
Wintergery@earthlink.net expressed disappointment that three PRC Commissioners 18
were on the nonprofit raising money for the wellness center as she believed it was a 19
conflict of interest. She encouraged them to resign to be replaced with Palo Alto 20
residents. 21
Lynn Chiapella expressed concern about building a wellness center because she did not 22
see how they would finance affordable classes and finding people to work at the rates 23
that are paid at these centers is hard. She stated she looked for a class at Menlo Park 24
several years ago and was assured nothing was available. She also stated the new 25
community center at Los Altos cannot be kept open because the city does not have the 26
money to run it. She encouraged a close look at the financials before pursuing the 27
wellness center project. 28
Sheri Furman, Chair of the Midtown Residents Association, expressed concern about 29
feasibility of the proposed site due to lack of parking and the loss of park land. She had 30
concern Scott Meadow Memorial would be destroyed. She encouraged them to look at 31
Mitchell Park or other locations. 32
Monica Williams, Cofounder and Past President of Palo Alto Pickleball Club, expressed 33
support for a Health and Wellness Center on behalf of the Palo Alto Pickleball Club. 34
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Leannah Lhunt, Palo Alto resident, stated she was in favor of the proposal and expressed 1
that as a realtor, she believed Greer Park to be an excellent location for the center. 2
Commissioner Brown commented on the program considerations stating the first four 3
suggestions were very expensive programs to install and staff. She encouraged balancing 4
the need for diversity in programming with community needs. She suggested keeping the 5
data from the community as well as concerns that had been raised by the Commission at 6
the forefront of the conversations of the next steps. 7
Commissioner Oche asked for confirmation that the four concerns listed on the online 8
survey results were the only concerns received. 9
Ms. O’Kane stated they were the top repeated concerns heard. She offered to email the 10
actual comments received to the Commission. 11
Commissioner Kleinhaus asked why Cubberley was not an option since the situation had 12
changed. 13
Ms. O’Kane answered Cubberley had been identified as a potential location early on. 14
The process of building on Cubberley would be a much longer timeframe. In addition to 15
the landowner issue, Cubberley is an old facility and doing one piece of Cubberley is not 16
as efficient as opposed to doing the entire site as a whole. 17
Commissioner Kleinhaus stated more clarification on the expected costs of the 18
construction and the required maintenance is critical. She addressed 19
Wintergery@earthlink.net’s concern about people being on the Commission and 20
nonprofit and asked if the conflict existed. 21
Mr. Anderson replied the Ad Hoc, Ms. O’Kane and he met with the City Attorney’s 22
office to discuss those issues to ensure they were on sound ground. The Attorney’s 23
explained there was no conflict of interest. The ability for a limit of three Commissioners 24
to serve on the nonprofit is covered by Government Code Section 1090. He stated there 25
could be a potential conflict of interest once they were in the conversation of locations. 26
At that point, the location element of the conversation will be separated out on the 27
agenda. They will do analysis of conflict of interest such as having Commissioners who 28
own property or live within 500 feet of the proposed areas and if so, they would recuse 29
themselves from that part of the conversation. 30
Ms. O’Kane shared that the gyms at Cubberley are used until 10:00 at night or longer 31
seven days a week so there is a huge need for that type of space. She stated most of the 32
programs offered are done through contractors through a revenue share so the only cost 33
to them is a facility attendant after hours to open the doors, make sure they have 34
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everything they need and lock the doors. She believes their model has worked well as 1
opposed to hiring staff for those programs. 2
Chair Greenfield asked what the footprint in terms of acreage the center will require and 3
how many parking spaces will be required. He agreed that Cubberley was not the right 4
space for the center. He stated he was confused about the interpretation of the survey 5
results in terms of who gave the feedback. 6
Ms. O’Kane offered that there will be more community engagement. In 2017, Parks and 7
Recreation Master Plan had a lot of community outreach, and that information was 8
considered. They have data from the Cubberley concept plan a couple years ago to help 9
inform. 10
Commissioner Freeman added the community outreach and survey were the initial stage. 11
He believed the feedback they received from the community at the meeting would give 12
them input as to the next steps moving forward. 13
Commissioner Cribbs stated they know most of the things that go in a gym and wanted 14
to clarify that she did not suggest the swimming pool at the community meeting. She 15
stated they envision a big space with the ability to be flexible. She outlined proposed 16
locations that had been considered being Mitchell Park, Greer Park, Cubberley, the 17
Ventura area, City real estate that was not being used, all of the buildings not being used 18
for offices anymore and the playing fields at Stanford. They believed having the 19
community conversation would bring more locations they had not thought of to the 20
forefront. 21
Chair Greenfield asked if there was a specific site at Greer that was being considered. 22
Commissioner Cribbs answered one site at the north part of Greer where there is a 23
baseball or soccer field at Amarillo Avenue and West Bayshore and the other is the 24
fourth parcel of Greer Park that was turned into a park in 2000 next to the skate park. 25
Chair Greenfield asked if the gym went to the fourth parcel of Greer Park if there could 26
be mitigation to recreate the Scott Meadows memorial somewhere else. He agreed with 27
public comments that parking and transit were concerns at Greer. He encouraged 28
outreach to the Transportation Department and Planning and Transportation Commission 29
for recommendations and guidance. He expressed concerns about the nonprofit that was 30
created. He was surprised to learn there were three Commissioners who were directors 31
on the nonprofit and that it had not been communicated to the Commission at an earlier 32
date. He felt the perception of a conflict was real and that they needed to be forward, 33
transparent and proactive about it and did not feel that had happened to this point. 34
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Commissioner Kleinhaus voiced concern that people will be afraid to speak up about the 1
gym knowing three Commissioners are on the nonprofit. 2
Chair Greenfield requested clarification of the purpose of the nonprofit. 3
Commissioner Cribbs answered the purpose of the nonprofit was to advocate and 4
fundraise for a Recreation Wellness Center for the community. 5
Chair Greenfield asked where they go from this point. 6
Commissioner Cribbs felt the letter of intent was a good idea but up to the Commission 7
and Staff. 8
Ms. O’Kane stated the letter of intent was the next step to Council. She wondered if there 9
was something more that needed done before getting there. She felt they needed to have 10
a session on potential location. She was open to suggestions on what to do next. 11
Chair Greenfield agreed on the need to come back to the Commission at a later date for 12
action for a letter of intent as it was not agendized for this meeting. 13
Vice Mayor Stone agreed that a deeper dive into the discussion was a good idea. He 14
agreed with concerns about Commissioners not hearing about the nonprofit until seeing 15
it in the paper. He suggested better communication during Commission meetings and 16
Commissioner announcements and more routine check-ins with this Ad-Hoc publicly 17
within the Commission meetings would be helpful. 18
Chair Greenfield suggested for the Ad-Hoc to go back and look at the specific request 19
from City Council last year to provide feedback and make sure all boxes have been 20
checked as a first next step. He believed at least two meetings will be needed before the 21
letter of intent would be ready to go. He hoped to meet more often to speed up the 22
timeline. 23
Commissioner Cribbs agreed with having a deep dive into locations and funding as soon 24
as the Attorney passes whatever they need to decide. 25
5. Work Plan Review and Planning – Chair Greenfield - Discussion 26
Chair Greenfield reported this would be the last meeting for the term of this 27
Commission. He reviewed end-of-term work in front of the Commission regarding 28
wrapping up the 2022-2023 Work Plan. After discussions with the City Clerk, there as 29
clarification that the 2023-2024 Work Plan will need to be submitted by the end of May. 30
At the March 2022 meeting, the entire body of the meeting was dedicated to completing 31
the 2022-2023 Work Plan. The April meeting will be the Commission reorganization 32
meeting where a new Chair and Vice Chair will be elected followed by the annual 33
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retreat. In order to meet the deadline of getting the Work Plan completed and submitted 1
by the end of May, the retreat will have to be in early May where annual priorities in 2
alignment with City Council’s priorities, Ad-Hocs and liaison assignments will be 3
established. In the past, a Work Plan item came out of each of the Ad-Hocs. The 4
notifications had already gone out in order to come up with a projected date for the 5
annual retreat. He stated that even if one’s term will expire on March 31, they are 6
permitted and encouraged to continue to participate and serve on the Commission until a 7
new appointment is made. He encouraged everyone on the Commission to work with 8
their Ad-Hoc to look to put a summary together and create a Work Plan item results 9
summary to be integrated into the 2023-2024 Work Plan. He expected the May meeting 10
to focus primarily or exclusively on getting the Work Plan completed. He stated 11
according to the BCC manual, Work Plans should include an annual report on the results 12
of the prior year plan. He presented an example of the reported Work Plan results from 13
the prior year. He stated the Work Plan summary is a public document and an annual 14
record of what the Commission accomplished. He wanted to encourage each of the Ad-15
Hocs to convene as soon as possible to look at the Work Plan item from the previous 16
year and put the results summary together before the retreat and setting priorities. 17
Commissioner LaMere commented that Ad-Hocs diving deep in the project goals at the 18
retreat would increase efficiency. 19
Chair Greenfield noted that the BCC manual included a desire to include metrics of 20
community involvement and participation in meetings and activities. He stated this 21
would not be easy but to the extent possible the number of meetings had for each Ad-22
Hoc with the number of participants and how many speakers for each item should be 23
noted. He asked for the Staff’s thoughts on that. 24
Mr. Anderson answered Staff could possibly take a first look at that to see how long it 25
takes and if they could come up with relevant and meaningful data then replicate it 26
across the board for the different Ad-Hocs. 27
Commissioner Brown asked if this would be the time to discuss moving existing Ad-28
Hocs to liaison role, dissolving or the creation of new ones. 29
Chair Greenfield answered those decisions would be made at the retreat but the Ad-Hoc 30
could be proactively looking to identify what appropriate tasks would be for a follow-up 31
Ad-Hoc if it applied. 32
6. Ad Hoc Committees and Liaison Updates – Discussion 33
Commissioner Freeman reported he had not had a chance to connect with individuals 34
from the baseball and softball community. There were some initiatives being planned but 35
the rain delayed some of the projects. He had been in communications with Mark 36
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Ribeiro who is doing a good job communicating. He met with Lam regarding golf the 1
prior week. Golf participation has been affected by the bad weather reports. They are still 2
waiting to hear back from the Water Board. 3
Commissioner LaMere reported in terms of his liaison role with Safe Routes, a Palo Alto 4
High School student is looking to do something with a traffic garden and a park. A 5
traffic garden helps younger kids learn to ride bikes and make decisions on the roads. 6
Some elementary students missed out on their bike rodeo during the pandemic so the 7
high school student thought doing something like that in a park would allow young 8
people to learn bike safety. He will be corresponding with her to see what she has in 9
mind. 10
Commissioner Cribbs stated the Rec Opportunities Ad-Hoc had an update from Sam, the 11
skate park young man who has been working with his designer. They are close to having 12
some designs to show the Staff. He had a big success reaching out to almost 200 13
skateboard people to get their opinions. It is moving along. The marketing committee has 14
not done much in the last month. The Enjoy! Catalog space is available to them to 15
announce about Park and Recreation, and they will put together a schedule. 16
Commissioner Brown stated they are continuing to work with Staff and the Dog Owner’s 17
Association Group to look for a dog park opportunity in North Palo Alto. 18
Chair Greenfield stated that a member of the public spoke with him regarding the e-bike 19
policy. He followed up on the letter from the Paly Newspaper student and is waiting for 20
a time to meet with them. He appreciated Penny Ellson’s letter regarding bike rack 21
options for the City. He noticed new bike parking at the North Mountainview entrance to 22
the Baylands at the end of San Antonio Road at Terminal Boulevard by the bathroom. 23
The Midpen Hawthorns Area Plan has been progressing toward the formation of a public 24
access working group. This will be a public forum for stakeholders to collaborate with 25
Midpen on parking and trail opportunities. He has been working to set up a meeting with 26
the Urban Forestry Ad-Hoc in advance of a likely tree ordinance review at the Parks and 27
Rec meeting next month. He continues to follow up with park dedication on the potential 28
formal dedication of the Greer Park Sewer Easement area. It is likely to be in the next 29
one to three months. 30
COMMISSIONER/BOARD MEMBER QUESTIONS, COMMENTS, 31
ANNOUNCEMENTS OR FUTURE AGENDA ITEMS 32
33
Chair Greenfield noted that based on the Doodle poll sent out regarding scheduling a 34
retreat, the time acceptable for everyone will be Friday, May 12 from 12:00 to 4:00 p.m. 35
This will not be finalized until a new Chair has been named and the members of the body 36
have been appointed. He asked the Members to email Staff with the times they are 37
available that day. 38
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Mr. Anderson commented on the Tree Protection Ordinance as an agenda possibility. 1
That will be fine-tuned once they have met with Peter Gollinger and learned about his 2
timeframes. He was waiting on responses with three different departments to see if this 3
would be ready to see if the Easement at Greer Park would be ready. 4
5
Chair Greenfield stated they would have their reorganization at the beginning of the 6
April meeting. For May, Work Plan will be the priority. If something about the North 7
Palo Alto Dog Park in the May timeframe, it might be possible to squeeze that in. He 8
inquired about the possibility that the Foothills Nature Preserve Presentation would be 9
available in April. 10
11
Mr. Anderson answered the Foothills Nature Preserve Presentation might be available in 12
May and he would talk to Public Works about that. 13
14
Commissioner Cribbs suggested the Recreation Wellness Center should have a 15
permanent place on the agenda for the next six months. 16
17
Chair Greenfield stated June was a good target for an update on the Recreation Wellness 18
Center. 19
20
Commissioner Kleinhaus stated it would be good to have an overall view of the projects 21
and timelines planned in the Baylands and who is responsible for them. She wanted it to 22
include things that are routine like the Landfill Operations. 23
24
Mr. Anderson stated he would try to get that included in the Staff Report. 25
26
Chair Greenfield requested the Commissioners start thinking about what their priorities 27
for the next session are and what items they would like included in a Work Plan. 28
29
Vice Mayor Stone gave a reminder that the Measure E Site will be back before City 30
Council on April 17, 2023. 31
32
ADJOURNMENT 33
34
Meeting adjourned at 9:51 P.M. 35
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Parks and Recreation Commission
2022-2023 Workplan Overview Date approved by PRC: 3/22/2022
Staff Liaison: Daren Anderson
Lead Department: Community Services
Timeframe covered by Work Plan: April 1, 2022 - March 31, 2023. The Commission is composed of seven members, however, as of April 1, 2022, there is one vacancy. See Palo Alto Municipal Code (PAMC) 2.25
Sections 2.25.010, 2.25.030, 2.25.040, 2.25.050, and 2.25.060. Residency is required. Further requirements are that members shall not be Council Members, officers or employees of the City of Palo Alto. Each
member of the Commission shall have a demonstrated interest in parks, open space and recreation matters. For more information about the Parks and Recreation Commission please visit our webpage:
https://www.cityofpaloalto.org/City-Hall/Boards-Commissions/Parks-and-Recreation-Commission
About the Commission
• Jeff Greenfield (Chair)
• Jeff LaMere (Vice Chair)
• Anne Warner Cribbs
Current Commissioners • Amanda Brown
• Nellis Freeman
• Shani Kleinhaus
• Vacant (as of April 1, 2022)
The purpose of the Parks and Recreation Commission is to advise the City Council on policy matters pertaining to the activities of the Open Space, Parks and Golf Division, and the Recreation Division of the
Community Services Department.Mission Statement
• Foothills Nature Preserve Policies:
○ Recommendation from Commission on March 23, 2021 for policy updates regarding entrance fees for large vehicles, and free entry for the
the public on designated days, for student groups with a reservation, for 4th grade students, and with passes available at Palo Alto City Libraries
○ Recommendation from Commission for Foothills Preserve Policy Updates on December 14, 2021
○ Tentative date for Council April 2022
○ Recommendation for Open Space and Parks Photography and Film Policy on December 14, 2021 regarding the visitor limit, infrastructure
improvements, entrance fees and passes, reservation system, bicycle access at Gate D, dogs at Towle Campground, and wildlife safety
Additionally, a parks and open space film and video policy recommendation was made, encompassing Foothills Nature Preserve along with other
City parks and open space areas
• New Recreation Opportunities
○ Youth Leadership Update discussion on April 27, 2021
○ Approval of Skatepark Ad Hoc on April 27, 2021
○ Recommendation of First Tee of Silicon Valley Public/Private Partnership on September 28, 2021
○ Recommendation for a Vision for a new Palo Alto Gym on November 17, 2021
• CIP
○ Completed review of CIP plan for FY 2023-27 budget
• Racquet Court Policy
○ Development of New Pickleball Court Rules
Prior Year ○ Commission recommendation on October 26, 2021
Accomplishments • Fund Development
○ Palo Alto Recreation Foundation (PARF) and Friends of Parks (FOP) Fundraising and Relationships
○ Public Donations and Sponsorship Guidelines (Started by Ad Hoc. Work in progress)
○ Presentation from PARF and FOP on July 27, 2021
○ Update from PARF and FOP on Potential Fundraising Opportunities on November 17, 2021
○ Discussion of Potential Fundraising Opportunities for Parks and Recreation Commission on November 17, 2021
• Sidewalk Vendor
○ Ad Hoc Committee conducted a thorough review of state legislation, comparative jurisdiction policies, and an assessment of vending opportunities within Palo Alto to update the Open Space and Park Regulations
○ Recommendation from Commission to add new Regulation R1-41 (“Sidewalk Vendors”) on September 28, 2021, which will be approved by the City Manager upon the City Council’s adoption of a sidewalk vendor
municipal code ordinance
○ Date for Council—Pending the timing of the Police Department update to the sidewalk vendor municipal code ordinance
• Baylands Tide Gate Project - Reviewed, provided input, and recommended a Park Improvement Ordinance (PIO) approval to Council
○ Parks and Recreation Commission recommendation on August 14, 2021
○ City Council approved on January 10, 2022
• CIP
○ Completed review of CIP plan for FY 2023-27 budget
• Racquet Court Policy
○ Development of New Pickleball Court Rules
○ Commission recommendation on October 26, 2021
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Parks and Recreation Commission
2022-2023 Workplan Overview
Staff Liaison: Daren Anderson, Assistant Director
Lead Department: Community Services Department
The purpose of the Parks and Recreation Commission is to advise the City Council on matters pertaining to the activities of the Open Space, Parks, &
Golf, and Recreation Divisions of the Community Services Department, excluding daily administrative operations (Palo Alto Municipal Code 2.25.050).
The Commission's responsibilities include:
PURPOSE STATEMENT:• Advising on planning and policy matters relating to the goals of and the services provided by the Open Space, Parks, & Golf, and Recreations Divisions.
• Advising on planning and policy matters relating to the construction and renovation of capital facilities.
• Receiving community input concerning open space, parks, recreation, and activities.
• Reviewing state legislative proposals that may affect the operation of the divisions.
PROJECT/GOAL 1 :Review and recommend tennis and pickleball court use rules and policies.
STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVEDBENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS
Approval of updated policy, if necessary.
More hours of court use available for all
racquet sports. Improved user
satisfaction (feedback to Commission,
staff, Council). Optimized usage of court
resources.
Balanced and efficient utilization of courts for
pickleball and tennis.
Staff time (survey and analysis of court
usage, policy update, and cost analysis)Calendar Year 2022 N/A
COUNCIL-DIRECTED
POLICY UPDATEHIGH PRIORITY LOWER PRIORITY
Evaluation and feasibility of expanded court use (lights, striping)Updated court usage policy.N/A
PROJECT/GOAL 2:Work with staff to facilitate progress on recreation projects.
STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVEDBENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS
Utilize professional expertise existing in our
community. Stakeholder engagement. Staff One or more project recommendation to
and consultant time, the Palo Alto City Council. Identifying project funding N/A
Recreation and Park facilities for the health
and welfare of current and future Fiscal Years 2022 and 2023
generations. Community engagement.Recreation Foundation and Friends of Palo sources. Community engagement.
Alto Parks.
COUNCIL-DIRECTED
POLICY UPDATEHIGH PRIORITY LOWER PRIORITY
Facilitate community commitment and engagement, focusing on four capital projects: City
Gym/Wellness Center, Skatepark, First Tee partnership at Baylands Golf Links, and 10.5
acres.
Gender equity and access survey to assess recreational needs of the community.
Consider active and passive recreation needs of the community.
Yes - skatepark and
city gym
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PROJECT/GOAL 3:Identify need for funding not provided by City of Palo Alto, publicize easy ways for community to support Community Services Department.
STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVEDBENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS
Community Engagement, Financial Support
and new or enhanced programs, parks and
venues. Increase communication about
funding opportunities to support Recreation
and Park programs and facilities, realizing
there is no budget and very few staff
resources. Make it easy for community to
give to City programs via Friends groups like
Palo Alto Recreation Foundation and Friends
of Palo Alto Parks.
Increased contributions, increased
interest, implementation of suggestions
from 2021 Fund Development Ad Hoc
and report.
Limited staff resources, augmented by
professional expertise in our community on
a pro bono basis
Fiscal Years 2022 and 2023 N/A
COUNCIL-DIRECTED
POLICY UPDATEHIGH PRIORITY LOWER PRIORITY
Develop processes and opportunities for community funding.Identify grant writing resources N/A
PROJECT/GOAL 4:Review and recommend usage policy for electric powered bicycles and other mobility devices in parks and open space areas.
STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVEDBENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS
Clarify parks and open space usage policy
for electric powered devices including:
ebikes, scooters, skateboards, personal
transporter, and other mobility devices.
Ensure safe use of trails and protection of
habitat and wildlife.
Staff resources (policy development,
community outreach, review, etc.). Funding Recommendation to City Council in
for policy implementation, such as signage, Calendar Year 2022
may be required.
Calendar Year 2022 N/A
COUNCIL-DIRECTED
POLICY UPDATEHIGH PRIORITY LOWER PRIORITY
Recommend a usage policy to address the increasing use of electric powered bicycles
and other powered mobility devices in parks and open space areas.
Review and recommend an update to Parks and Open Space Regulation R1-37:
OPERATION OF MOTOR VEHICLES and other related Regulations.N/A
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PROJECT/GOAL 5:Provide a community forum and recommendations on urban forestry matters.
STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVEDBENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS
Foster community and stakeholder
communication and collaboration on our
urban forest. Preserve and expand tree
canopy. Implement programs of the Urban
Forest Master Plan (UFMP).
Receive annual State of the Urban
Forestry Report. Provide a forum for
public comment on urban forest issues.
Calendar Year 2022 Staff time (CSD and PW)Yes (Council-approved)
COUNCIL-DIRECTED
POLICY UPDATEHIGH PRIORITY LOWER PRIORITY
Provide feedback, recommendations, and interpretations to Urban Forestry (UF) on
goals, policies, and implementation strategies that reflect the vision of the UFMP. Provide
a community forum and serve as conduit for community UF concerns.
General urban forestry status updates provided during monthly Ad Hoc Committee
and Liaison reports N/A
PROJECT/GOAL 6:Identify, review, and recommend potential sites within our community to dedicate as parkland.
STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVEDBENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS
Increase parkland to provide recreational
opportunities, health and well-being of the
community, and support biodiversity.
Advance goals of 4 acres of parkland per
1,000 residents, and within 1/2 mile of
homes.
Consistent with Parks
Master Plan Goals and
Policies (1.B, 1.C, 4,D,
5.C) and
Comprehensive Plan
(Policy L-8.1).
Commission review and
recommendation regarding 10 acre
Measure E site at Byxbee Park and
assessment of other sites within the
community.
Calendar Year 2022 Staff time (CSD, CAO, Planning, PWE)
COUNCIL-DIRECTED
POLICY UPDATEHIGH PRIORITY LOWER PRIORITY
Review and make recommendation regarding potential rededication of the 10 acre
Measure E site at Byxbee Park.Assessment of other potential sites within the
community regarding suitability for parkland dedication.
Review and make recommendation regarding potential rededication of the 10 acre
Measure E site at Byxbee Park.N/A
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PROJECT/GOAL 7:CIP Review by PRC for Fiscal Years 2024-2028 Capital Plan for the Division of Parks, Open Space, and Golf.
STATE MANDATED / LOCAL
LAW / COUNCIL-APPROVEDBENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS
CIP Capital Plan for Parks, Open
Space, and Golf projects discussed,
reviewed, and prioritized in November
prior to completion of annual CSD draft
CIP budget.
Provide PRC feedback to Staff and City
Council on the priority and focus of proposed FY 2023, Q2 (before staff submittal of
CIP projects. Identify funding gaps (potential proposed CIP funding and priorities)
fundraising opportunities)
Incremental staff time N/A
COUNCIL-DIRECTED
POLICY UPDATEHIGH PRIORITY LOWER PRIORITY
Engagement with staff early in the process to allow for review of CIP priorities, funding
requirements, and resource gaps Identify CIP resource gaps and consider their potential as fundraising opportunities N/A
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