HomeMy WebLinkAboutStaff Report 132-08City of Polo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTN:FINANCE COMMITTEE
FROM:CITY MANAGER DEPARTMENT:ADMINISTRATIVE
SERVICES
DATE:
SUBJECT:
FEBRUARY 5, 2008 CMR: 132:08
2007-08 ADJUSTED BUDGET - SECOND QUARTER (Q2) FINANCIAL
RESULTS, MIDYEAR AMENDMENTS AND CAPITAL IMPROVEMENT
PROGRAM STATUS
RECOMMENDATION
Staff recommends that the Finance Cormnittee recommend to the City Council adoption of the
attached Budget Amendment Ordinance (BAO) (Attachment 1) and Resolution (Attachment 4),
which includes:
a.Proposed midyear adjustments to the 2007-08 Budget for the General Fund,
Enterprise Funds, Special Revenue Funds, Internal Service Funds, and Capital
Improvement Projects Fund (Exhibit A).
b. 2007-08 Midyear CIP Adjustments (Exhibit B).
c. Amendments to the 2007-08 Adopted Municipal Fee Schedule (Exhibit C).
d. Amendments to the 2007-08 Table of Organization (Exhibit D).
e. Amendments to the 2007-08 Management and Professional Compensation Plan
(Attachment 4).
The 2007-08 midyear Capital Improvement Program (CIP) Projects Status Report is attached as an
informational item (Attact~nent 2). A list of continuous projects follows this summary (Attachment
3). No action is required on these two items.
Staff also recommends the Finance Committee review and comment on the preliminary, financial
condition of the City as of December 31,2007 (Exhibit A to BAO).
BACKGROUND
This report summarizes the changes to the 2007-08 Adopted Budget necessary as part of the non-hal
course of business tlvough December 2007. ~Vhere possible, adjustments are held until this midyear
report is brought to Council in an effort to consolidate changes and streamline the Budget
Amendment Ordinance (BAO) process. The discussion in this report is organized by fund with a
primary focus on major changes in the General Fund. Details of these changes, as well as all fund
CMR:132:08 Page 1 of 10
summaries, are included in Exhibit A. The midyear CIP Program Project Status Report (At~actvnent
2) provides the Finance Committee with information on the status of the City’s CIP projects as of
December 31, 2007.
DISCUSSION
Update to First Quarter Financial Report - The adjusted budget numbers presented to the Finance
Committee for the first quarter financial report did not include $3.4 million as a source of funds for
the reappropriations and encumbrances. The midyear/second quarter financial report includes these
f~mds as represented in Exhibit A.
General Fund - MidYear Financial Report
The following is a summa~5," of major revenue and expenditure adjustments in the General Fund as
detailed in Exhibit A.
At midyear, General Fund operating revenues and expenditures are at 43 and 54 percent of budget,
respectively. The difference betaYeen these numbers reflects timing issues with tax revenue
collections and contract encumbrances. By year-end, total General Fund expense is projected to be
less than total revenues.
As a consequence of revenue results at the end of 2006-07, performance in the first half of 2007-08,
and the voter-approved, 2 percent increase in the Traaasient Occupancy tax rate; staff is
recommending a number of midyear adjustments. It is important to note, however, that a slowing in
sales tax receipt growth has occurred and that consumers have been retrenching on their spending.
Moreover, staff is concerned that the housing and credit crisis could have an impact on future
property tax receipts.
Transiem occupancy taxes (TOT) are being increased by $0.72 million to $7.7 million. This
increase is mainly due to the 2 percent rate increase that went into effect in January 2008. It
also is a consequence of continuing strong activity in this sector. In the first fiYe months of
the fiscal year, average citywide occupancy and room rates rose by 4.6 percent and 6.7
percent, respectively. The average occupancy rate went from 74.4 percent to 77.8 percent
while the aYerage daily room rate went from $134 to $143. The table below shows the TOT
statistics for occupancy and per-diem rates for the past 10 years.
CMR: 132:08 Page 2 of 10
Avg. TOT
Fiscal Occupancy Avg. Per
Year Rate Diems
%
2007-08*77.8 142.88
2006-07 72.4 136.69
2005-06 70.5 130.72
2004-05 61.0 119.22
2003-04 56.8 117.03
2002-03 54.2 122,19
2001-02 58.0 136.02
2000-01 73.2 155.71
1999-00 79.2 135.62
1998-99 73.7 120.96
* First five months of year
Property taxes are being increased by $0.70 million to $22.7 million. The loca! commercial
real estate market has been a strong factor in rising property taxes while the residential
market has continued to demonstrate resiliency in the face of a weakening California and
national market. Secured propelS, rolls rose by 7.2 percent in 2007-08.
Documentary transfer taxes (DTT) are a highly volatile revenue source that fluctuates with
the volume and mix (commercial and residential) from year to year. Since the Cib’ has had
early and significant property transactions in the first half of the year, this revenue categol3, is
being increased by $0.31 million to $5.4 million.
Sales tax revenues for 2007-08 are being increased by $0.36 million to $22.4 million at
midyear. This adjustment is a result of the method used by the State to make its "triple- flip"
payments and the solid performance of one vendor within the City. Given the anemic
growth in the first quarter of this fiscal year 1.5 percent above the prior year’s first quarter
rate and the emerging restraint of consumers on spending, this adjustment does not
incorporate much grow-th over the next 6 months. Economic segments showing particular
strength were business-to-business (e.g., electronic equipment), and department and drug
stores. Those showing weal~ess included new furniture/appliance outlets and new auto
sales.
¯Interest income has been stronger than expected and a positive $0.28 million adjustment is
recommended. The CitT’s investment portfolio yield has risen as a consequence of higher
rates and the increased duration of investments.
Utility user tax revenue is being adjusted by $0.39 million. This is a consequence ofa sm’ge
in revenues from one of the major service providers.
Other revenue projections are being increased by $0.4 million due primarily to various
donations and grants received. For example, the Police Department received reimbursements
CMR:t32:08 Page 3 of 10
for public safety training and a DUI enforcement program; and the Community Selwices
Department received grants for a number of programs or proj ects. Additionally, the Planning
and Communib~ Enviromnent Department is moving a $0.1 million deposit from Stanford for
residential parking permits into revenue, with offsetting expenditures.
Expense Highlights for 2007-08 Mid-year Financial Results
In many departments, expenditures are cyclical in nature; a department’s cormnitments in the first
half of the year may include items for the entire fiscal year. Keeping this in mind, depa-tments are
within their expected expense target range. The table below summarizes the total midyear budget
revenue and expenditure changes and the impact to the Budget Stabilization Reserve (BSR).
General Fund
2007-08 in thousand-~
Grant and Reimbursement Revenues
Grant Expenditure
General Fund Revenue -Increase
General Fund Expenditure Increases
Salary & Benefit-Related
Allocations from ISF/Enterprise Funds
Other Expenditures
$289
$(289)
$3,403
$(505)
S (38)
S (600)
MidYear change to BSR -Increase $2,260
General Fund department expenditures are being increased by $1.4 million of which approximately
$0.3 million is grant-funded spending. The Community Services Depa-tment received $0.1 million in
grants from the Arts Council Silicon Valley, Art Center Foundation, and from other agencies. The
Police Department received $0.2 million in grants and reimbursements from count), and federal
agencies. Other expenditure increases included, $0.5 million for prior Council-approved negotiated
salary increases for the Palo Alto Police Officers Association (PAPOA) and $0.6 million for other
operating expenditures which include the City Manager’s recruitment cost and the custodial services
contract.
Genera! Fund Overtime Analysis:
The following chart shows total overtime expenditures reaching 89 percent of the adjusted budget.
Although most of the General Fund departments are on track or below their overtime budget, the Fire
and Police Departments exceed their budgets for the following reasons:
The Fire Department is at 108 percent of its adopted budget for overtime. The main factors
(with associated costs) contributing to overtime usage are backfills for disability leave,
vacancies and high vacation use during summer months ($523,000), staffing of Station 8
($200,000), staffing of Medic-1 ($206,000), in and out-of-county mutual aid Strike Team
responses ($125,000), mandated training and other personnel leave ($25,000). Currently,
there are 4 personnel on long-term disability leave and 1 vacant position (as of January
2008). However, there were 8 vacancies during this period; 5 were filled in late August and
an additional 3 in mid-December and overtime was used to backfill for these new positions
CMR:132:08 Page 4 of 10
prior to them beginning their employment. Further, there were 2 additional personnel on
disability leave during this period who both returned to work in December 2007. Beginning
July !, 2007 there were 8 vacancies and 6 personnel on disability.
The Police Department is at 89 percent of the adopted budget for overtime. The main
factors contributing to overtime use are staffing shortages due to disability leave,
vacancies in Patrol and the 9-1-1 Dispatch Center, and academy and field training
programs ($734,000). Also overtime was incurred in the response and investigation of
the fire on University Avenue ($38,000), the investigation of a sexual assault case
($44,000), and traffic control services at Stanford Football games ($106,000) which is
partially offset by the university, and other city-sponsored events. Overtime usage will be
partially offset with salary savings.
With the Police and Fire Departments removed from the overtime analysis, General Fund overtime
expense is at 48 percent of budget at midyear.
CITY OF PALO ALTO
2007-08 MIDYEAR FINANCIAL REPORT
GENERAL FUND OVERTIME
(in thousands of dollars)
City Attorney
City Auditor
City Clerk
City Council
City Manager
Administrative Services
Community Services
Library
Fire
Human Resources
Planning
Police
Public Works
Total Overtime
Total Overtime Excluding Public Safety
3
45
185
58
893
4
67
1,037
113
2,410
480
7
3 -
45 -
185 -
58 -
997
4
67
1,042
113
2,519 0
480 0
13
90
21
1,079
44
922
62
2,233
232
0%
0%
6%
0%
9%
30%
49%
36%
108%
6%
66%
89%
55%
89%
48%
Enterprise Funds
Please refer to the detailed fund summaries in Exhibit A for more information on Enterprise Fund
midyear changes and to the ClY’ section of this report.
Electric Fund (Net reserve reduction of $8.1 million) - The Electric Fund reserve is reduced by
appropriations of $8.0 million for increases in commodity costs due to reduced hydroelectric and
landfill gas generation, and to cover local capacity purchases.
CMR:132:08 Page 5 of 10
¯Water Fund (Net reserve reduction of $0.4 million) - An increase of $0.3 million in water
commodit), purchases is due to a rate increase by the San Francisco Public Utilities Commission.
Refuse Fund (Net reserve reduction of $0.5 million) - A transfer of $0.4 million to the Capital
Projects Fund is made for CIP PE-08005 Municipal Service Center (MSC) Resurfacing.
Capital Improvement Program
Adjustments to the City’s 2007-08 Capital Plan are noted in Exhibit A, with specific project
adjustments described in Exhibit B. All of the CIP changes fall into tt~ree basic categories: projects
requiring additional appropriations, projects necessitating reduction in appropriations and other
miscellaneous adjustments such as transfer of funding within projects. Highlights of CIP changes are
as follows:
General Fund
Street Maintenance - CIP PE-86070 - Increase revenue by $1.0 million and increase project
cost by the same amount. Adjustment is made to reflect revenue allotted from the State of
California Proposition 1B allocation.
Municipal Service Center (MSC) Resurfacing Project - CIP PE-08005 - To create a new
proj ect and provide funding of $1.1 million. This proj ect will provide complete resurfacing
and restriping of the vehicle lanes, parking areas and storage areas at the Municipal Service
Center (MSC). Funding will be provided by: Electric Fund ($270,000); Wastewater
Collection Fund ($150,000); \Vater Fund ($100,000); Gas Fund ($40,000); Refuse Fund
($390,000), and by a transfer of funding from Street Maintenance CIP PE-86070 ($170,000).
Animal Shelter Expansion & Renovation- CIP PE-04014 - Reduce revenue by $1.3 million
and reduce project cost by the same amount. Adjustment is made to reflect the withdrawal by
the Cib" of Sulmyvale from participating in the expansion and renovation of the City of Palo
Alto animal shelter facilities.
Street Maintenance - CIP PE 86070 - Transfer funding of $0.2 million to the MSC
Resurfacing Project PE-08005. The transfer will provide additional funding to MSC
Resurfacing Project.
¯Homer Undercrossing Project - CIP PE-01021- Return funding balance of $0.2 million to
infrastructure reserve. The project is now complete and is ready to be closed.
¯Crime Scene Evidence Collection Vehicle - CIP PD-08000 - To create a new project and
provide funding of $0.1 million. Funding will be provided by the State of California COPS
Fund.
SWAT Van - CIP PD-07001 - Increase revenue by $0.1 million and increase project cost by
the same amount. Adjustment is made to reflect revenue received from the County of Santa
Clara and a private donation.
CMR:132:08 Page 6 of 10
Open Space Trails and Amenities - CIP OS-00001- Increase revenue by $48,000 and
increase project cost by the same amount. Adjustment is made to reflect grant received from
the State of California Non-motorized Trail Grant. The grant will fund the improvement of
trails at the Pearson Arastradero Preserve.
Enterprise Funds
San Francisquito Creek Storm Water Pump Station- CIP SD-06102 -Return funding of
$0.6 million to the General Fund Budget Stabilization Reserve (BSR). This is a partial
payment of the amount loaned by the General Fund BSR to the Storm Drainage Fund in
coanection with the award of the construction contract (CMR 314:07).
Sewer Systems Extension - CIP WC-80020 - Increase revenue by $0.5 million and increase
project cost by the same amount. Adjustment is made to reflect increased use of laterals due
to increase in housing activity. Increase in revenue is due to increase in capacity fees from
larger multi-family developments.
Electric Utility GIS - CIP EL-02011 - Increase funding by $50,000 due to additional
contract with GIS Data Expel~s to add connectivity data and clean up text data in the new
4DL Mapping system. (Electric Fund Distribution RSR: $50,000 reserve funding required).
Disinfection Facility Improvement Project- CIP WQ-06014 - Increase funding by $0.3
million to pay for the change order in the design cost of the project. Design sen, ices change
order authorization was granted by Council (CMR 322:07). A state loan is being worked out
to provide funding for this project. Once the loan proceeds are received, the Wastewater
Treatment Fund rate stabilization reserve will reimbursed. (Wastewater Treatment Fund
RSR: $0.3 million reserve funding required).
Amendments to the 2007-08 Adopted Municipal Fee Schedule
Staff is proposing to amend the 2007-08 Municipal Fee Schedule as shown in Exhibit C.
There is one new fee for the Comprehensive Plan Maintenance which is anticipated to generate
$30,000 of revenue from construction valuations for the rest of fiscal 2007-08 and $120,000 in 2008-
09. There is also a textual change to the definition of single-family residences.
Table of Organization Chan~es
The proposed adjustments to the Table of Organization (Exhibit D) include one position unfreeze,
one add/drop, five reclassifications, and one reallocation.
City Manager: Unfreeze 1.0 FTE Public Communications Manager; fi’eeze 1.0 FTE
Manager, Communications, to align position with consolidated job responsibilities. Public
Communications Manager is responsible for and oversees general City and utilities
communication matters.
Fire: Reclassification of 1.0 FTE Administrative Associate I to Administrative Associate II.
To correct a classification en’or during the recent clerical study changes.
CMR:132:08 Page 7 of 10
¯Fire: Reclassification of 1.0 FTE Executive Assistant to Office of Emergency Services
(OES) Coordinator to align position with actual job responsibilities.
¯Human Resources: Add 0.4 FTE HR Assistant due to additional required responsibilities.
Human Resources: Reclassification of 1.0 FTE Manager, Risk & Benefits to Assistant
Director- Human Resources. Due to the complexity of projects and issues encountered in
the Human Resources department, a position at the level of Assistant Director is needed.
The position will oversee daily operations and serve as Director in the absence of the Human
Resources Director
¯Public Works/Waste Water Treatment Fund - Reallocate one Storekeeper from the
Wastewater Treatment Fund to Utilities.
Utilities Department: Reclassification of 1.0 FTE M~, Supply Resources to 1.0 FTE Senior
Resource Planner to align the position with department reorganization and allow for geater
flexibilit3, in task assignment.
Utilities Departmem: Reclassification of 1.0 FTE Mgr, Utility Rates to 1.0 FTE Senior
Resource Planner to align the position with department reorganization and allow for greater
flexibility in task assignment.
Utilities Department: Addition of 1.0 FTE Install!Repair Welding- Lead, elimination of 1.0
FTE Install/Repair- Welding. Corrects the number of positions for InstallFRepairers Leads
with a Welding certification.
2007-08 Mid~ear Capital hnprovement Program Projects Status Report:
This report provides the Finance Committee with information on the status of the Ci~,’s Capital
Improvement Program (CIP) projects as of December 31,2007. In the attached matrix (Attacl~nent
2), all Cit)~ departments have submitted information on their projects and commented on any issues
that might cause a change in the scope or timing of the projects. Information in this report is
intended to update Council on the status of all CIP projects that were open at the beginning of the
2007-08 fiscal year and on those projects which were added or completed during the current year.
The matrix categorizes CIP projects into minor projects (projects which can be completed within a
one-year period) and multi-year projects (projects which have multi-year budgets and/or complex
implementation schedules with identifiable phases). The projects status portion of the matrix
identifies the phase the project was in as of December 31, 2007, to give Council a perspective on
how much progress was made on a project. Three distinct phases are defined, as follows:
CMR:132:08 Page 8 of 10
Pre-Design
Design
Construction
¯Preparation of a feasibility study
¯Development of a master plan
¯Definition ofaproject scope
¯Preparation of an Environmental Impact Report
¯Hiring a design consultant
¯Completion of project design
¯Soliciting bids or proposals
¯Acquisition of major equipment
¯Installation
¯Implementation ofaproject
Projects are listed by department for the General Fund and by fund for the Enterprise and Internal
Service Funds. The matrix also includes information on the total budget from inception for each
project, the available budget as of the beginning of the fiscal year, the fiscal year expenditures
through December 2007, including commitments (encumbrances), and the remaining balance, in the
project budget as of midyea’. The comment section of the matrix clarifies the status of certain
projects. At the inception of the 2007-08 Adopted CIP Budget, the General Fund labor costs
associated with the projects are budgeted at a fund level and will be allocated to individual projects
as part of the year-end close process. For midyear reporting, the actual labor costs incurred by each
project as of the date of the report are removed from total cun’ent expenditures to make expenses
align with the budget amount.
The matrix does not include "continuous" projects. These projects, such as water meter replacement,
have no definitive beginning or end dates and receive ongoing funding to reflect the continuing
replacement cycles or commitments. During the first half of 2007-08, progress was made on all of
the "continuous" projects (Attacl~nent 3).
RESOURCE IMPACT
Adoption of the attached ordinance will allow for adjustments to the fiscal year 2007-08 budget,
along with amendments to the Table of Organization, the Municipal Fee Schedule and 8 General
Fund CIP projects. With the approval of this ordinance, the projected ending balance of the General
Fund Budget Stabilization Reselwe is $25.7 million, an increase of $2.3 million. This results in a
BSR level of 17.4 percent of budgeted expenditures. The Capital Fund Infrastructure Rese~we is
projected to end with a balance of $16.5 million, an increase of $1.4 million. The projected ending
Rate Stabilization Reserve total for all Enterprise funds decreases by $9.4 million mainly due to
additional appropriations for various capital improvement projects and commodit), cost increases.
POLICY IMPLICATIONS
These recommendations are consistent with existing City policies.
CMR:132:08 Page 9 of 10
ENVIRONMENTAL ASSESSMENT
This is not a project for purposes of the California Enviromnental Quality Act (CEQA).
PREPARED BY:
DAVID RAMBERG
Budget Manager
DEPARTMENT HEAD APPROVAL:
CITY MANAGER APPROVAL:
LALO
Director, Administrative Services
EMILY ~’~RISON
Assistant City Manager
ATTACHMENTS
Attachment 1: Budget Amendment Ordinance with the following exhibits:
Exhibit A Fund Summaries and detail changes to the General Fund, Enterprise Funds,
Special Revenue Funds, Internal Service Funds, and Capital Improvement
Fund
Exhibit B 2007-08 Midyear CIP Adjustments
Exhibit C Amendments to the 2007-08 Adopted Municipal Fee Schedule
Exhibit D Amendmems to the 2007-08 Table of Organization
Attachment 2:2007-08 Midyear Capital Improvement Program Projects Status
Attacl~nent 3: List of Continuous Capital Projects
Attaclm~ent 4: Resolution of the Council of the City of Palo Alto amending the Compensation Plan
for Management and Professional Personnel and Council Appointees Adopted by
Resolution No. 8748 to add two new classifications
Exhibit A: 2007-08 Compensation Plan Changes for Management~rofessional Personnel
CMR:132:08 Page 10 of 10
Attachment I
ORD!N~CE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2007-08
TO ADJUST BUDGETED REVENUES AND EXPENDITURES IN
ACCORDANCE WITH THE RECOK£MENDATIONS IN THE
MIDYEAR REPORT
The City Council of the City of Palo Alto does ordain as
fol!ows:
SECTION i. The City Council of the City of Palo Alto finds
and determines as follows:
A. Pursuant to the provisions of Section 12 of Article iII
of the Charter of the City of Palo Alto, the Counci! on June ii,
2007 did adopt a budget for fisca! year 2007-08, including a
Table of Organization describing the staffing for each
department and a Municipal Fee Schedule; and
B. After reviewing the current budgeted revenues and
expenditures for fisca! year 2007-08, adjustments to the budget
are recommended to more accurately reflect year-end projections;
and
C. Various staffing adjustments require an amendment to
the Table of Organization including the unfreezing of 1.0 Full
Time Equivalent (FTE) Public Communications Manager and the
freezing of 1.0 FTE Manager, Communications in the City
Manager’s Office, the reclassification of 1.0 FTE Administrative
Associate I to Administrative Associate II, and the
reclassification of 1.0 FTE Executive Assistant to OES
Coordinator in the Fire Department, the addition of 0.4 FTE HR
Assistant, and the reclassification of 1.0 FTE Manager, Risk and
Benefits to Assistant Director, Human Resources in the Human
Resources Department, the reclassification of 1.0 FTE Manager,
Supply Resources to St. Resource Planner, the reclassification
of 1.0 FTE Manager, Utility Rates to St. Resource Planner, and
the addition of 1.0 FTE Install/Repair Weld-Lead and elimination
of 1.0 FTE Install/Repair Weld in the Utilities Department, and
the reallocation of 1.0 FTE Storekeeper from the Wastewater
Treatment Fund to Utilities.
D. The 2007-08 Adopted Municipal Fee Schedule requires
amendment to add or increase certain fees and to implement other
miscellaneous changes; and
E. City Council authorization is needed to amend the 2007-
08 budget as hereinafter set forth.
SECT!ON 2. The General Fund Budget Stabilization Reserve is
hereby increased by the sum of Two Million Two Hundred Sixty
Page 1 of 4
Thousand Three Hundred Forty-Four Dollars ($2,260,344), as
described in Exhibit ~A," which is incorporated herein by this
reference. As a result of this change, the Budget Stabilization
Reserve will increase from $23,533,000 to $25,793,000.
SECTION 3. The Capital Fund Infrastructure Reserve is
hereby increased by the sum of One Million Four Hundred Eleven
Thousand Seven Hundred and Twenty-Two Dollars ($1,411,722), as
described in Exhibit "A." As a result of this change, the
infrastructure Reserve will increase from $15,153,000 to
$16,564,722.
SECTION 4 The Supply Rate Stabilization Reserve in the
Electric Fund is hereby decreased by the sum of Seven Million
Nine Hundred Thirty Two Thousand One Hundred Eighty-Six Dollars
($7,932,183) as described in Exhibit A.
SECTION 5 The Distribution Rate Stabilization Reserve in
the Electric Fund is hereby decreased by the sum of Two Hundred
Ten Thousand Three Hundred Eighty-Six Dollars ($210,386) as
described in Exhibit A.
SECT!ON 6 The Distribution Rate Stabilization Reserve in
the Gas Fund is hereby decreased by the sum of Fifty Thousand
Four Hundred Forty-Five Dollars ($50,445) as described in
Exhibit A.
SECTION 7 The Rate Stabilization Reserve in the Water Fund
is hereby decreased by the sum of Four Hundred Forty Six
Thousand Three Hundred Eighteen Dollars ($446,318) as described
in Exhibit A.
SECTION 8 The Rate Stabilization Reserve in the Wastewater
Collection Fund is hereby decreased by the sum of One Hundred
Twenty Six Thousand Three Hundred Eighty-Eight Dollars
($126,388) as described in Exhibit A.
SECTION 9 The Rate Stabilization Reserve in the Refuse
Fund is hereby decreased by the sum of Five Hundred Forty Nine
Thousand Three Hundred Fifty Dollars ($549,350) as described in
Exhibit A.
SECTION I0. The Rate Stabilization Reserve in the Storm
Drainage Fund is hereby decreased by the sum of Eight Thousand
One Hundred Forty Do!lars ($8,140) as described in Exhibit A.
SECTION ii. The Rate Stabilization Reserve in the Waste
Water Treatment Fund is hereby decreased by the sum of One
Hundred Twelve Thousand Four Hundred Fifty-Six Dollars
$112,456) as described in Exhibit A.
SECTION 12. Adjustments to other funds are made as showm__
in Exhibit A. These changes impact Special Revenue, Internal
Service, and other Funds Reserves as indicated in Exhibit Ao
Page 2 of 4
SECTION 13. Adjustments to decrease or increase amounts
allocated to various Capital Improvement Projects are made as
shown in Exhibit B. These changes impact the General Fund
Budget Stabilization Reserve and the Infrastructure Reserve and
are reflected in the adjustments as shown in Exhibit A.
SECTION 14. Capital Improvement Program (CIP) PE-08005 MSC
Resurfacing Project is hereby created as shown in Exhibit B and
the sum of Two Hundred Seventy Thousand ($270,000) from the
Electric Fund, One Hundred Fifty Thousand ($150,000)from the
Wastewater Collection Fund, One Hundred Thousand ($i00,000) from
the Water Fund, Forty Thousand ($40,000) from the Gas Fund,
Three Hundred Ninety Thousand ($390,000) from the Refuse Fund
and One Hundred Seventy Thousand ($170,000) from CIP PE-86070 is
hereby transferred to the Capital Improvement Fund and
appropriated to CIP Number PE-08005.
SECTION 15. Capital Improvement Program (CIP) PD-08000
Crime Scene Evidence Collection Vehicle, is hereby created as
shown in Exhibit B and the sum of One Hundred Thousand Dollars
($i00,000) is hereby transferred from the COPS Special Revenue
Fund-Park Fund to the Capita! Improvement Fund and appropriated
to CIP Number PD-08000.
SECTION 16. Funds in the amount of Six Hundred Thousand
Dollars ($600,000) are hereby transferred from the Storm Drain
Fund to the Genera! Fund for partial payment of the amount
!oaned by the Genera! Fund BSR for CIP Number SD-06102 San
Francisco Creek Storm Water Pump Station.
SECTION 17. The Municipal Fee Schedule is hereby amended to
reflect the changes shown in Exhibit C, -which is attached hereto
and incorporated herein by reference.
SECTION 18. The Table of Organization is hereby amended to
reflect the changes shown in Exhibit D, which is attached hereto
and incorporated herein by reference. These changes im_mact
Reserves and are accounted for in the changes shown in Exhibit
A.
SECTION 19. As specified in Section 2.28.080 of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION 20. The Council of the City of Palo Alto hereby
finds that this midyear adjustment is not a project under the
California Environmental Quality Act and, therefore, no
environmenta! impact assessment is necessary. Capita!
improvement projects described in this ordinance will be
assessed individually as appropriate.
Page 3 of 4
SECTION 21. As provided in Section 2.04.330 of the Palo
Alto Municipal Code, this ordinance shall become effective upon
adoption; provided that all new or increased Planning Department
fees, more specifically described in Exhibit "C," shal! become
effective sixty (60) days from the date of adoption.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Hayor
APPROVED:
Asst. City Attorney City Manager
Director of Aclmin. Services
Page 4 of 4
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR FINANCIAL REPORT
GENERAL FUND
(in thousands of do//ars)
BUDGET
Revenues & Other Sources
Sales Tax
Property Tax
Transient Occupancy Tax
Utility Users Tax
Other Taxes and Fines
Charges for Services
Permits & Licenses
Return on Investment
Rental Income
From Other Agencies
Charges To Other Funds
Other Revenues
Total Revenues
Operating Transfers-In
Encumbrances and Reappropriation
From Infrastructure Reserve
Total Sources of Funds
22,045 22,045
22,034 22,034
6,985 6,985
9,402 9,402
8,181 8,181
20,383 20,383
6,044 6,044
2,191 2,191
13,037 13,037
118 118
10,650 10,650
1,432 1,432
122,503 122,502
17,207 17,207
3,400
22,400
22,735
7,700
9,793
8,437
20,383
6,044
2,466
13,037
407
10,650
1,562
125,614
17,786
3,400
355
701
715
391
256
275
289
130
3,112
579
ACTUALS (six months ended 12,31-07
7,787 35%
8,207 36%
3,017 39%
4,836 49%
3,550 42%
8,789 43%
2,423 40%
1,323 54%
6,705 51%
117 -29%
5,264 49%
787 50%
52,805 42%
9,132 51%
60
142
10
71
44
13
29
158
89 496 1,359 56%
1 17 493 51%
23 748 52%
26 7 87 39%
154 1,124 52%
121 122 3,874 54%
9 2,531 10,772 60%
33 316 12,239 54%
94 140 1,338 53%
48 551 3,380 58%
40 863 4,948 54%
Expenditures & Other Uses
City Attorney 2,746 3,503
City Auditor 887 1,010
City Clerk 1,440 1,477
City Council 190 244
City Manager 2,002 2,308
Administrative Services 7,374 7,675
Community Services 21,212 21,937
Fire 22,868 23,365
Human Resources 2,703 2,928
Library 6,484 6,820
Planning and Community Environment 10,137 10,601
3,503
1,010
1,477
304
2,450
7,685
22,007
23,408
2,940
6,850
10,759
Police 27,981 28,255
Public Works 13,225 13,749
Non-Departmental 9,229 8,106
Total Expenditures 128,478 131,978
Operating Transfers-Out 10,707 15,078
Total Uses of Funds 139,185 147,056
(3,947)Net Surplus (Deficit)525
Adjust intra-fund reserve transfer
Net To (From) Reserves 525 (3,947)
Beginning Reserves 25,220 27,480
Projected Ending Reserves 25,745 23,533
28,980
13,827
8,209
133,409
15,078
148,488
(1,687)
(1,687)
27,480
25,793
725
78
103
1,432
1,432
2,260
2,260
2,260
BSR % of Total Use of Funds 18.5%16.0%17.4%
536 14,205 51%
330 620 6,603 55%
3,203 39%
7911 6,376I 64,373I 54%i
7,982 53%!
Oi
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
ELECTRIC FUND
(in thousands of dollars)
Sources of Funds
Net Sales 93,665 87,348
Interest Income 6,917 5,699
Other Income 13,439 11,456
Reapprop/Encumbrances 8,922
Total Sources 114,021 113,425
Uses of Funds
Utility Purchases 67,511 67,771
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits 10,755 10,766
83,848
5,699
11,489
8,922
109,958
72,271
10,800
(3,500)
33
(3,467)
4,500
34
Contract Services 3,984 4,717
Supplies and Materials 799 869
Facility and Equipment Purchases 112 112
General Expenses 3,295 3,343
Rent and Leases 3,718 3,717
Allocated Charges 7,136 7,138
Debt Service 9,036 9,036
4,480
871
112
3,343
3,717
7,181
9,036
(237)
2
43
Subtotal 106,346 107,469 111,812 4,343
Equity Transfer 8,998 8,998 8,998
Operating Transfers Out 1,838 1,838 2,108 270
Capital Improvement Program 10,535 18,346 18,409 63
Total Uses 127,717 136,651 141,327 4,676
(8,143Net To (From) Reserves (13,696)(23,226)
Beginning Reserves 136,074 147,502
Projected Ending Reserves 122,378 124,276
(31,369)
147,502
116,133 (8,143)
** Excludes encumbrances and reappropriation
ACTUALS (six months ended 12-31-07)
53.=
115 5,55;
425 1,421
71
7~
1
540 7,66~
425 4,593
965 12,255
49,331
3,266
4,843
57,441
34,440
7,511
2,682
1,188
3O
737
162
5,300
4,274
56,324
4,498
2,659
5,717
69,199
59%
57%
42%
0%
57%
48%
O%
70%
186%
348%
90%
24%
4%
74%
47%
58%
5O%
126%
58%
58%
02
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
GAS FUND
(in thousands of dollars)
BUDGET ACTUALS (six months ended 12-31-07)
Sources of Funds
Net Sales 46,147 43,850 43,850
Interest Income 646 450 450
Other Income 670 653 653
Reapprop/Encumbrances 7,515 7,515
Total Sources 47,463 52,468 52,468
Uses of Funds
Utility Purchases 26,139 26,186 26,186
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits 3,940 3,940 3,958
Contract Services 905 1,179 1,139
Supplies and Materials 477 510 510
Facility and Equipment Purchases 38 68 68
General Expenses 539 547 547
Rent and Leases 258 267 267
Allocated Charges 3,464 3,464 3,496
Debt Service 948 948 948
Subtotal 36,708 37,109 37,119
18,287 42%
351 78%
486 74%
19,124 43%
18
(40)
32
12,284 7,641 76%
10
3,070 78%
175 4,394 762 468%
189 4o2 116%
21 33 79%
1 oo 4 71 32%
9 56 24%
1,877 54%
267 28%
275 16,901 14,179 84%
Equity Transfer 3,044 3,044 3,044
Operating Transfers Out 918 918 958
Capital Improvement Program 6,945 14,099 14,099
Total Uses 47,615 55,170 55,220
Net To (From) Reserves (152)(2,702)(2,752)
1,522
40 440
1,782
50 275 16,901 17,923
(5O
5O%
46%
13%
64%
Beginning Reserves 8,566 10,386 10,386
Projected Ending Reserves 8,414 7,684 7,634 (50)
Excludes encumbrances and reappropriation
O3
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
WATER FUND
(in thousands of dollars)
Sources of Funds
Net Sales 24,526 24,526
Interest Income 946 946
Other Income 1,199 1,199
Reapprop/Encumbrances 3,667
Total Sources 26,671 30,338
Uses of Funds
Utility Purchases 7,698 7,698
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits 4,523 4,523
Contract Services 456 577
Supplies and Materials 442 503
Facility and Equipment Purchases 11 13
General Expense 248 284
Rents and Leases 1,884 1,884
Allocated Charges 2,627 2,627
Debt Service 776 776
Subtotal 18,665 18,885
Equity Transfer 2,589 2,589
Operating Transfers Out 763 763
Capital Improvement Program 11,112 15,443
Total Uses 33,129 37,680
24,526
946
1,199
3,667
30,338
(6,458)(7,342)
14,179 18,425
7,721 11,083
8,002
4,609
478
5O3
13
284
1,884
2,652
776
19,201
2,589
863
15,474
38,127
Net To (From) Reserves (7,789)1
Beginning Reserves 18,425
Projected Ending Reserves 10,636
304
86
(99
25
316
100
31
447
14,477 59%
495 52%
1,128 94%
16,100 60%
(447)
(447)
3,846 50%
2,386 53%
1,363 1,614 516%
7 181 355 108%
8 26 246%
3 354 126%
1 56 3%
2,042 78%
O%
7 1,554 10,679 65%
1,295 50%
180 24%
1,154 2,251 22%
7 2,708 14,405 45%
Excludes encumbrances and reappropriation
O4
Exhibit A
CITY OF PALe ALTO
2007-08 MIDYEAR BUDGET SUMMARY
WASTEWATER COLLECTION FUND
(in thousands of dol/ars)
BUDGET ACTUALS (six months ended I2-31-07)
Sources of Funds
Net Sales 13,706 13,706
Interest Income 601 601
Other Income 1,137 1,137
Reapprop/Encumbrances 5,967
Total Sources 15,444 21,411
Uses of Funds
Utility Purchases
Treatment Plant Chgs 7,101 7,101
Refuse Collections Svcs
Salaries & Benefits 1,563 1,563
Contract Services 327 512
Supplies and Materials 146 153
Facility and Equipment Purchases 11 12
General Expenses 51 51
Rent and Leases 182 182
Allocated Charges 1,763 1,763
Debt Service 128 128
Subtotal 11,272 11,465
Equity Transfer
Operating Transfers Out 268 268
Capital Improvement Program 3,443 9,188
Total Uses 14,983 20,921
13,706
601
1,137
5,967
21,411
7,101
1,660
362
153
12
51
182
1,785
128
11,433
418
9,196
21,047
97
(150)
22
150
8
126
Net To (From) Reserves 461 490 364 (126)
Beginning Reserves 4,995 6,470 6,470
Projected Ending Reserves 5,456 6,960 6,834 (126)
7,093 52%
249 41%
793 70%
-8,135 53%
4,325 61%
1,551 93%
1,637 1,393 837%
2 106 164 178%
1 11 100%
6 12%
1 41 23%
933 52%
36 28%
2 1,745 8,460 89%
184 44%
1,468 2,519 4,773 95%
1,470 4,264 13,417 91%
** Excludes encumbrances and reappropriation
O5
Exhibit A
CiTY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
REFUSE FUND
(in thousands of dollars)
BUDGET ACTUALS (six months ended 12-31-07)
Sources of Funds
Net Sales 25,067 25,067
Interest Income 501 501
Other Income 4,281 4,281
Reapprop/Encumbrances 884
Total Sources 29,849 30,733
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs 10,063 10,063
Salaries and Benefits 3,899 3,899
Contract Services 6,694 7,477
Supplies and Materials 377 413
Facility and Equipment Purchases 20 20
General Expenses 335 340
Rents and Leases 4,310 4,310
Allocated Charges 3,304 3,304
Debt Service 398 398
Subtotal 29,400 30,224
25,067
501
4,281
884
30,733
10,063
3,899
7,477
413
20
340
4,310
3,463
398
30,383
Equity Transfer
Operating Transfers Out 663 663 1,053
Capital Improvement Program 1,000 1,000 1,000
Total Uses 31,063 31,887 32,436
11,715 47%
242 48%
2,518 59%
14,475 48%
4,761 47%
Net To (From) Reserves (1,214)(1,154)(1,703)
159
159
1,882 48%
25 1,086 2,561 49%
5 50 145 48%
3 15%
4 276 82%
15 0%
3,847 111%
346 87%
30 1,140 13,836 49%
390 -331 31%
549 30 1,140 14,167;48%
(549)
Beginning Reserves 10,561 12,081 12,081
Projected Ending Reserves 9,347 10,927 10,378 (549)
** Excludes encumbrances and reappropriation
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
STORM DRAINAGE FUND
(in thousands of dollars)
BUDGET ACTUALS (six months ended 12-31-07)
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
Total Sources
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries and Benefits
Contract Services
Supplies and Materials
Facility and Equipment Purchases
General Expenses
Rents and Leases
Allocated Charges
Debt Service
Subtotal
Equity Transfer
Operating Transfers Out
Capital Improvement Program
Total Uses
Net To (From) Reserves
Beginning Reserves
Projected Ending Reserves
5,415 5,415
175 175
1,016 2,716
2,295
6,606 10,601
971 971
358 385
95 99
12 12
11 11
6 6
551 551
947 947
2,951 2,982
7O 7O
5,566 9,530
8,587 12,582
(1,981)(1,981)
2,437 2,187
456 206
5,415
175
2,716
2,295
10,601
971
385
99
12
11
6
559
947
2,990
670
8,930
12,590
(1,989)
2,187
198
8
8
600
(600)
8
2,663
144
1,640
4,447
(8)
(8)
571
73 6,002 1,863
21 9
100
5
5
250
294
73 6,028 3,092
686
3 5,969 2,671
76 11,997 6,449
** Excludes encumbrances and reappropriation
49%
82%
60%
54%
59%
2062%
30%
833%
45%
83%
45%
31%!
307%
102%
97%
147%
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
WASTEWATER TREATMENT FUND
(in thousands of dollars)
BUDGET ACTUALS (six months ended 12-31-07)
Sources of Funds
Net Sales 19,347 19,347
Interest Income 607 607
Other Income 1,061 1,061
Reapprop/Encumbrances 23,821
Total Sources 21,015 44,836
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries and Benefits 8,642 8,622
Contract Services 1,812 3,273
Supplies and Materials 1,327 1,578
Facility and Equipment Purchases 41 41
General Expenses 154 154
Rents and Leases 18 18
Allocated Charges 4,269 4,269
Debt Service 820 820
Subtotal 17,083 18,775
Equity Transfer
Operating Transfers Out 363 363
Capital Improvement Program 2,600 25,143
Total Uses 20,046 44,281
Net To (From) Reserves 969 555
(9,978)
(9,423)
19,347,
607
1,061
23,821
44,836
8,380
3,273
1,578
41
154
18
4,274
820
18,538
363
25,493
(242)
5
(237)
350
530 22,544
549 426
2
1,079 22,972
506 21,218
44,394
Beginning Reserves (1,282)
Projected Ending Reserves (313)
113 1,585 44,190
442 (113)
(9,978)
(9,536)(113)
11,098
294
1,309
12,701
4,278
2,183
659
125
2,142
230
9,617
115
2,124
11,856
57%
48%
123°A
60~
51%
772%
104%
81%
11%
5O%
28%
182%
32%
94%
130%
** Excludes encumbrances and reappropriation
0S
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
EXTERNAL SERVICES FUND
(in thousands of dollars)
BUDGET ACTUALS (six months ended 12-31-07)
Sources of Funds
Net Sales
Interest Income
Other Income 1,243 1,243
Reapprop/Encumbrances 5
Total Sources 1,243 1,248
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries and Benefits 863 863
Contract Services 117 117
Supplies and Materials 11 11
Facility and Equipment Purcha~
General Expenses 11 11
Rents and Leases
Allocated Charges 188 188
Debt Service
Subtotal 1,190 1,190
Equity Transfer
Operating Transfers Out 36 36
Capital Improvement Program
Total Uses 1,226 1,226
Net To (From) Reserves 17 22
Beginning Reserves 35 4
Projected Ending Reserves 52 26
1,243
5
1,248
863
117
11
11
188
1,190
36
1,226
7
54 4%
61 5%
-383 44%
82 54 116%
22
4
26 -
82
3 27%
93 49%
533 52%
12 33%
82 545 51%
** Excludes encumbrances and reappropriation
09
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
I c°st IC°mml 2°°7-°8 ICenterItemMidyear Adj Description
GENERALFUND
10300000 11885 (355,000) Increase in Sales and Use Tax- Triple Flip Payment
General Fund Revenue Chan
10300000
1030OOOO
1O3O000O
1O3OOO0O
11800
11830
16010
11850
10300000
10300000
1O3O0000
10300000
10300000
10300000
1030OOOO
10300000
10200000
102000001 40410I10200000 37010
Non-Departmental Other Expenses
11010
11030
11060
11080
11090
11240
11860
11870
20560
(308,000) Increase in Document T~nsfer Tax
52,000 Decrease in Motor Vehicle in-Lieu
(275,100 Increase in Interest income
(715,000) Increase in Transient Occupancy Tax
(740,000) Increase in Secured Property Tax
32,000
13,000
(74,000)
(90,000)
158,000
(16,000)
(375,000)
(600,000)
(3,293,1oo)
22,964
80,200
103,164
Decrease in Unsecured Property Tax
Decrease in Home Owner’s Property Tax Exemption
Increase in Property Tax- SB 813 Redemption
In-Lieu Veh. Fee
Decrease in Property Tax- Admin
Increase in Utility User Tax- City
Increase in Utility User Tax- Phone
Increase Operating transfers in - 07-08 Loan payment from Storm
Drain Fund
Transfer to Capital Project Fund AS-08000
Increase City Manager’s contingency for John Shannon’s services
and special project costs
Net Changes To {From) Reserves 3,189,936
I I ISalary Related Revenue and Expense
I 11020002!40520IAllocated Charges Revenue and Expense
11020002 32080
11020002 32080
110200021 31990I1 t030002 31200
11020002 31990
Other Revenue and Expense
Net Changes To (From) Reserves
2.039
2,039
46,000
5,000
58.500
10,000
20,000
139,500
ITransfer budget for Canopy contract
Increase expenditures for outreach videos and informational
materials for library/public safety building outreach
Increase expenditures for document conversion costs - CMR
archiving
Increase expenditures for library/public safety building costs
Increase expenditures for library/public safety building costs
Increase expenditures for investigation services
(141,539)
14020002 various !10,000 Increase expenditures to partially fund the police auditor
14020002 31990 50,000 ncrease expenditures to fund the C ty Manager’s recruitment
Other Revenue and Expense 60,000
Net Changes To (From) Reserves {8o,ooo)
Other Revenue and Expense
Net Changes To (From) Reserves
t 400400021 310501 10’000 Ilncrease expenditures f°r s°le’s°urce c°ntract with airp°rt expert
Other Revenue and Expense 10,000
Net Changes To {From) Reserves (lO,OOO)
10
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
Cost I Comm I 2007-08
ICenter ~ Item I Midyear Adj Description
GENERALFUND
80060121 15990 (24,752) Increase revenue for grant monies received from SCVWD for
80060121
80060121
80060121
80060120
80060120
80020110
80020110~
800201151
80020115i
31990 24,752
15990 (8,324)
31990 8,324
15990 (10,000)
31990 10,000
15280 (5,098)i
31080 5,098
18019 (18,000)i
30030 18,000
GrantJReimbursement Revenue and Expense
! 8°°6031°! 4°52°!
Allocated Charges Revenue and Expense
80040005i 20650
800400051 31260
80060310 various
80020210 various
Other Revenue and Expense
control of non-native Phraamites
Increase contractor services for grant monies received from
SCVWD for control of non-native Phrac!mites
Increase revenue for grant monies received from Cal. Coastal
Conservancy for Spartina control
Increase contractor services for grant monies received from Cal.
Coastal Conservancy for Spartina control
Increase revenue for grant monies received from the Rotary Club
for art production in open space
Increase expenditures for grant monies received from the Rotary
Club for art production in open space
Increase revenue for grant monies received from the Arts Council
of Silicon Valley in support of the exhibition program at the Pa!o
Alto Art Center
Increase expenditures for grant monies received from the Arts
Council of Silicon Valley in support of the exhibition program at the
Palo Alto Art Center
Increase revenue for contribution received from the Palo Alto Art
Center Foundation to support an hourly Theatre/Arts Professior~al
for the children’s art program at the Palo Alto Art Center
Increase expenditures for contribution received from the Palo Alto
Art Center Foundation to support an hourly Theatre/Arts
Professional for the children’s art program at the Palo Alto Art
Center
6,990 ITransfer budget for Canopy contract
6,990
20,544 Reduce funding for Family Resources Program
(20,544) Reduce expenditures for Family Resources Program
7,492 To provide funding for Purchase Order inadvertently closed with
remaining unpaid invoice
10.439 To prov de funding for CaI-Card purchases missed at year-end
17,931
Net Changes To (From) Reserves (24,921)
Salary Related Revenue and
)ther Revenue and Expense
I I I
Expense
75030004 14540
75010001 31990
75020003 32020
75020003 31220!75020002 31220
(30,000) Increase revenue for HazMat Tank program. Program was not
{turned over to SCCO as previously planned
25,000 Increase expenditures for Wildland-Foothills Management Plan
consultant
9,500 Increase expenditures for medical equipment due to mandate
from SCCO Emergency Medical Services
2,800 Expenditure increase for State license increase
6,400 Expend ture ncrease for SCCO recertification cost increase
13,700
Net Changes To (From) Reserves (13,7oo)
;alary Related Revenue and Expensel13050002 319901 5.000 Increase expenditures for CAL/OSHA hearing testing
13050002 31990 7,500 ncrease expenditures for CAL/OSHA gas mask fit testing
)ther Revenue and Expense 12,500
let Changes To (From) Reserves (12,500)
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
Cost I Comm I 2007-08
Center ~ Item ~Midyear Adj Description
GENERAL FUND
84010001 15370
84010001 15300
various various
Grant/Reimbursement Revenue and ExpenseI84030001 30030
Salary Related Revenue and Expense
(1,000) Increase revenue for grant monies received from the State of
ICalifornia for communit~ assessment
(24,053)Increase revenue for a Public Library Fund grant received from the
State of California
25,053 ncrease expend tures for grant fund ng
4,301 Increase funding to amend understatement of temporary salaries
4,301
Net Changes To (From) Reserves (4,301)
I f ISalary Related Revenue and Expense
I 600202011 4o52ol
Allocated Charges Revenue and Expense
600205011 31990!~ther Revenue and ~×pense
7.607 tTransfer budget for Canopy contract
7,607
(100,O00)~Stanford Residential Parking Permit deposit
~ I lncrease expenditures ~r~
Iprogram
50,000 I Increase expenditures for Speed surveys, Spring 2008
50,000
Net Changes To (From) Reserves (57,607)
70040004 i 1599C Increase revenue for qrant monies received for Cadet Program
70040004i 3213C Increase expenditures for grant monies received for Cadet
Program - Sober Graduation
1599C Increase revenue for reimbursements from the SCCO for overtime
!costs related to Avoid the 13 and National Stop on Red week
70050002
70050002
70040002
70040002
70020002
70020002
70020002
70020002
70020002
70020002
70040002
70040002
70060004
vanous
15990
30040
15990
30040
15990
32130
15990
33040
15990
various
15370
(500
50O
(4,!68)
4,168
(1,230)
1,230
(8,792)
8,792
(4,752)
4,752
(2,688)
2,688
(145,285)
145,285
(9,347)
Increase expenditures for reimbursements from the SCCO for
overtime costs related to Avoid the 13 and National Stop on Red
week
Increase revenue reimbursements from the FBI for expense
related to the Silicon Valley Regional Computer Forensic Lab
activities
Increase expenditures reimbursements from the FBI for expense
related to the Silicon Valley Regional Computer Forensic Lab
activities
Increase revenue for reimbursements from the SCCO for overtime
costs Urban SWAT training
Increase expenditures for reimbursements from the SCCQ for
overtime costs Urban SWAT training
Increase revenue for reimbursements from the DOJ for uniform
expense
Increase expenditures for reimbursements from the DOJ for
uniform expense
Increase revenue for reimbursements from the Homeland Securit
grant for overtime expense related to personal protective
equipment training
Increase expenditures for reimbursements from the Homeland
Security grant for overtime expense related to personal protective
equipment training
Increase revenue for reimbursement from the Terrorism Early
Warning Group for salary and benefit expense
Increase expenditures for reimbursement from the Terrorism Earl’
Warning Group for salary and benefit expense
Increase revenue for reimbursements from the State of Cal for
instruction and trainincl exoense
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
costIComml 2oo7 6Center Item Midyear Adj Description
GENERALFUND
70060004 31220 9,347i
70050002 15370 (t0,000)I
70050002 30040 10,000
70030001 15990 (11,414)
70030001 33060 11,414
Grant/Reimbursement Revenue and Expense
various I 30010
Salary Related Revenue and Expense
I 700200021 33490Other Revenue and Expense
increase expenditures for reimbursements from the State of Cal
for instruction and training expense
Increase revenue for reimbursements from the State of Cal
overtime expense related to the Click it or Ticket program
Increase expenditures for reimbursements from the State of Cal
overtime expense related to the Click it or Ticket program
Increase revenue for reimbursements from the SCCO for travel
expense related to the tnteroperability program
Increase expenditures for reimbursements from the SCCQ for
Iravel expense related to the Interoperability program
500,000 Ilncrease expenditures for 2007-08 PAPOA contract settlement
27,000 Increase consultant expenditures for financial audit services
27,000
Net Changes To {From) Reserves (527,000)
Salary Related Revenue and Expense
50020301 40520 16,574 Transfer budget for Canopy contract
50030004 31260 5,200 Increase expenditures for card readers on 1st floor
Allocated Charges Revenue and Expense 21,774
I 500300031 312601 56,250 I Increase expenditures for Custodial Services Contract
Other Revenue and Expense 56,250
Net Changes To (From) Reserves {78,024)
Total Net Changes To (From) Reserves
Balancing Entries:I 10200000! 382201
2,260,344
2,260,344 tBudget Stabilization Reserve Funding
Total Reserve Funding for Midyear 2,260,344
13
Exhibit A
Cost
Center
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
IComm I 2007-08
Item Midyear Adj Description
Vehicle Replacement I 50080320 190801 294,380 Revenue associated with CNG sales to P ASCO and increased fuel costs allocated to
I I other departments
Net ISF Revenue Adjustments 294,380
Technology 40070603
40070602
40070003
vadous
Printing & Mailing 40030202
Vehicle Replacement 50080320
50080320
50080310
NetlSF Expenditure Adjustments
38790
38790
34990
39080
32010
32140
various
39620
(83)
(171)
35,000
870
14,000
375,000
1.405
100,000
526,021
To close ClP TE-01008 (Systems Management) and return balance to reserves
To close CIP TE-06000 (Library Circ. Self-Ser Checkout Stns) and return balance to
reserves
Rent increase for 300 Hamilton
Fuel increase allocation
To provide funding for the purchase of a shrink wrap and cutting machine
Fuel increases
To provide funding for CaI-Card purchases missed at year-end
Increase in funding for Natural Gas charges
~ubtotal 150,000
I 70248003 35050 50,000 Expenses associated with COPS funds allocation
70248003 40110 100,000 Transfer to Cap tal Project Fund to fund CIP PD-08000
Subtotal 150,000
Net Special Revenue Fund Adjustments
E.~hibit A
Cost
Center
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
IComm I 2007-08
Item Midyear Adj Description
700471001 15370 91,950 To provide additional appropriations for the SWAT Van funded by a grant and a private
15370
20660
20110
205XX
17080
15990
1,009,735
100,000
22,964
950,000
1,773
48,000
50471011
50471001
50471002
50471011
80471002
80471008
donation.
Increase funding for CIP PE-86070 (Street Maintenance) to reflect FY 2007-08 State of
California Proposition 1B allocation
State of California COPS grant for CIP PD-08000 (Cdme Scene Evidence Collection
Vehicle)
To provide funding for special survey work and close of escrow for CIP AS-08000
(Acquisition of LATP)- Funded by General Fund BSR
To provide funding for new proiect to re-surface MSC CIP PE-08005
Increase funding for CIP AC-86017 (Art in Public Places) for revenues generated by the
sale of deaccessioned art work form the City Public Art collection
To increase funding for CIP OS-00001 (Open Space Trails & Amenities) Grant funds
received from the State of California Non-motorized Trail Grant program
Net ClP Revenue Adjustments 2,224,422
80471008 387901 17,446 To provide additional funding for CIP OS-07002 (Foothills Park Int Cnt & Maint Yrd
38790
38790
387901
387901
387901
38790[
38790
38790
38790t
387901
91,950
(1,316,988)
1,009,735
100,000
(165,085)
22,964
950,000
1,773
48,000
52,905
70471001
50471010
50471011
50471001
5047101C
50471002
50471011
80471002
80471008
50471020
Parking lots). Additional appropriation is to cover the difference between the original
budget and low base bid
To provide additional appropriations for CIP PD-07001 ISWAT Van)
To reduce budget for CIP PE-04014 (Animal Shelter Expansion & Renovation) due to
the withdrawal of the City of Sunnyvale’s participation
To increase budget for CIP PE-86070 (Street Maintenance) to reflect FY 2007-08 State
of California Proposition 1B allocation
State of California COPS grant for CIP PD-08000 (Crime Scene Evidence Collection
Vehicle)
To close and return balance to reserves for completed CIP PE-01021 (Homer
Undercrossing Project)
To provide funding for special survey work and close of escrow for CIP AS-08000
(Acquisition of LATP)- Funded by General Fund BSR
To provide funding for new project to re-surface MSC CIP PE-08005
Increase funding for CIP AC-86017 (Art in Public Places) for revenues generated by the
sale of deaccessioned art work form the Cib! Public Art collection
To increase funding for CIP OS-00001 (Open Space Trails & Amenities) Grant funds
received from the State of California Non-motorized Trail Grant program
To provide funding for higher bid amount on CIP PE-07009 (Baylands Athletic Center
Fencing - Dugout)
Net CIP Expenditure Adjustments 812,700
Net CIP Adjustments To (From) Reserves 1,411,722
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
Cost ~ Comm. ~2007-08 IDescriptionCenter ~ Item ~Midyear Adj
ENTERPRISE FUNDS
I
Source Changes
20020105 20110I2000003017800
20020101
20020202
20000020
various
20020105
20040102
20040102
20040102
20040102
20040102
Use Changes
20040102
20040103
20020202
20040102
various
20040102
vadous
20000021
38790
38790
40410
various
31990
36110
36090
36100
36150
36170
36140
36800
30010/
30090
30010/
30090
39080
39080
vanous
39100
33,210 Transfer for Canopy contract
(3,500,000) To reduce Surplus Energy revenue due to decreased hydro supply
(3,466,790)
50,000
13,000
270,000
2,372
33,210
700,000
(1,800,000)
To provide for additional for CIP EL-02011 (Elec. Utl GIS)
To provide for additional for CIP EL-00006 (Park Blvd Sub Station Rebuild)
To provide funding for PE-08005 (Resurfacing MSC)
To provide funding for CaI-Card purchases missed at year-end
Transfer for Canopy contract
Increase in commodity costs - Western restoration charges
Decrease commodity costs - delay in landfill gas projects
6,000,000 Increase in commodity costs - due to hydroelectric and landfill gas generation costs
1,300,000 Increase in commodity costs - due to reduction in surplus energy sales
(1,000,000) Reduction CALISO charges for HV/LV can congestion costs
600,000
(1,300,000)
60,646
(68.207)
42,520
39O
(270,000)
41,849
4,675,779
Revised fixed and variable O&M rates for Calaveras Project
Due to reduced Surplus energy sales
Increase in salary and benefits for the addition of 1.0 FTE Sr. Resource Planner.
Drop 1.0 FTE Mgr, Supply Resources
Reduction in salary and benefits for the addition of 1.0 FTE Sr. Resource Planner¯
Drop 1.0 FTE Mgr, Supply Resources
Fuel increase allocation
Fuel increase allocation
To reallocate operating budget to support CIP PE-08005 (MSC Resurfacing)
Reallocate Storekeeper position from WWT to UTL
Net Changes To (From) Reserves (8,142,569)
Fund Balancing Entries
2ooo0o2oI 36o4o
Total Electric Fund
(7,932,183) Electric Supply Rate Stabilization Reserve
(210~tric Distribution Rate Stabilization Reserve
(8,142,569)
Source Change.,
20000040 40410!
20020703 31990!
various various i
390801various
30010/I
various 300901
Use Changes
40,000
(40,000)
195
31,830
18,419
50,445
To provide funding for PE-08005 (Resurfacing MSC)
To reatlocate operating budget to support CIP PE-08005 (MSC Resurfacing)
To provide funding for CaI-Card purchases missed at year-end
Fuel increase allocation
Reallocate Storekeeper position from WWT to UTL
Net Changes To (From) Reserves (50,445)
Fund Balancing Entries
I
20000050 38170I20000040 38040
Total Gas Fund
Gas Supply Rate Stabilization Reserve
(50,445) Gas Distribution Rate Stabilization Reserve
(50,445)
16
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
I cost Icomm-I
2007"08ICenter I Item Midyear Adj Description
ENTERPRISE FUNDS
[1140201
To increase budget for ClP WC-80020 (Sewer System Extensions) due to
20021201 500,000 Jdevelopment and add t onat capac ty fees from arger multi-family developers
Source Changes 500,000
2OO21201
20021002
20021002
20000060
20020903
various
20020302
various
20000061
20020901
38790 500,000
38790 4,000
38790 27,000
40410 100,000
31990 (100,000)
various 1,013
36030 303,753
39080 24,970
39100 17,521
30370 68,061
946,318Use Changes
Net Changes To (From) Reserves
To increase budget for CIP WC-80020 (Sewer System Extensions) due to
development and additional capacity fees from larger multi-family developers
To provide for additional for CIP WS-01014 (Reserve Pump Station)
To provide for additional for CIP WS-05000 ( 2 New Vehicles - Transmission)
To provide funding for PE-08005 (Resurfacin~] MSC)
To realtocate operating budget to support CIP PE-08005 (MSC Resurfacing)
To provide funding for Cat-Card purchases missed at ~/ear-end
Increase in commodity costs-Rate increases from SFPUC
Fuel increase allocation
Reallocate Storekeeper position from WWT to UTL
Correction to ARC budget input
(446,318)
Fund Balancing Entries
200000601 38040 I (446,318)lWater Rate Stabilization Reserve
Total Water Fund (446,318)
I
Source Changes
Use Changes
I I
20000701 40410!200211031 31990IvariousI variousI
200211031 39080I
200000611 39100I20020901 3037020021202 38790
150,000 To provide funding for PE-08005 (Resurfacing MSC)
(150,000)1To reallocate operating budget to support CIP PE-08005 (MSC Resurfacing)
150 ITo provide funding for CaI-Card purchases missed at ~,ear-end
21,600 Fuel increase allocation
9,912 IRea!locate Storekeeper position from WWT to UTL
86,725 Correction to ARC budget input
8,000 To provide for add t ona for C P WC-04002 (WC S~/st Rehab/PRJ 17)
126,388
Net Changes To (From) Reserves
Fund Balancing Entries
1 200000701 380401
Total WWC Fund
(126,388)
(126,388)lWastewater Collection Rate Stabilization Reserve
(126,388)
17
Exhibit A
CITY OF PALO ALTO
2007-08 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
Center Item Midyear Adj Description
ENTERPRISE FUNDS
Source Changes
various 40410 159,350 Fuel increase allocation
various 40410 390,000 To prov de fund n9 for PE-08005 (Resurfacing MSC)
Use Changes 549,350
Net Changes To (From) Reserves (549,350)
Fund Balancing Entries
I 200000701 38040 I (549,350)lRefuse Rate Stabilization Reserve
Total Refuse Fund (549,350)
I ! I
Source Changes
50070201 40110
various 39080
50070201 38790
Use Changes
I
600,000 07-08 Loan payment to General fund for CIP SD-06102
8,140 Fuel increase allocation
(600,000) 07-08 Loan payment to Genera fund for CIP SD-06102
8,140
Net Changes To (From) Reserves (8,140)
Fund Balancing Entries
I 500700011 380401
Total Storm Drainage Fund
(8,140)lStorm Drainage Rate Stabilization Reserve
(8,140)
I 1 I
Source Changes
various 30370
I 3°°1°/I5006012030090
various 39080
50060201 38790
Use Changes
I INet Changes To (From) Reserves
(154,786) Correction to ARC budget input
(87,468)! Reallocate Storekeeper position from WWT to UTL
4,710 Fuel increase allocation
ITo provide funding for the design cost of WQ-06014 (Disinfection Facility Imp Prg)350,000
112,456
(112,456)
Fund Balancing Entries
200000701 38040 I (112,456)tWastewater Collection Rate Stabilization Reserve
Total WWT Fund (112,456)
Exhibit B
2007-08 ClP Mid-Year Adjustments
Project Funding Page
Title i Number Revenue Expense Source ,Comments Number
New CIP Pro)ects (!((
MSC Resurfacing Project PE-08005 ($1,120,0001 51,120,000)Electric Fund, Gas Fund,(This project will provide complete rasurfacing and restriping of the
i i IWeter Fund Wastewater ivehicle lanes, parking areas and storage areas at the Municipal
i Fund, Refuse Fund. PE-]Service Center (MSC)1
;rime Scene Evidence Collection Vehicle PD-08000 5100,O00i $100.000[State of CA COPS Fund To c ea e new pro~ect !2
Total New ClP Proiects (S1 220 000)$1,220,000t [
ADDITIONAL APPROPRIATIONS I !i
Acquisition of Los Altos Treatment Plant (LATP) Site AS-08000 S22,964 $22,g54.!Genera! Fund Budget i Funding required for specie~ survey and cost at the close ofiStabilization Reserve lescrow 3~IFoothills Perk interpretive Center and Maintenance Yard 0S-07002 $17,445 i Infrastructure Reserve To provide additional appropdetion to cover the difference
Parking Lots I be~.veen what was budgeted and the low base bid. (CMR:311:07)
and to provide partial funding for the engineering work needediregarding the replacement of fuel station at Foolhills Park 5
Replacement of SWAT Van PE~07001 $91,£50 S£1.950 i California State Office of ) TO provide additional appropriations for the SWAT Van funded by
Street Maintenance PE-86070 $1,00£,735 $1,00£,735 FY 2007-08 State’s j To provide additional appropriation for street maintenance fund;rig
a local on of Propos t on 1B1from State of California Proposition 1B (7
Art in Pubtic Places AC-85017 $1,773 $1,773 ’, Revenue from sale of To increase funding to the proiect funded by revenue from sale of
motorized Trail Grant iArastradero Preserve
!
10
Baylands Athletic Center Fencing and Dugout PE*07009 552,905 ; Infrastructure Reserve To provide additional appropriation due to higher construction bid
Total Additional Appropriations
1
51,174,422 S1,244,773 !
REDUCTION IN APPROPRIATIONS IHomer Avenue Undercrossing PE-01021 (5165,0~5)I Various To close completed project and return balance to in ras ructure
I ,,reserve 12
Animal Shel~er Expansion and Renovation PE-04014 ($1,316.988)i City of Sunnyvale iTo reduce appropr a on due to withdrawal of participation by the
!City of Sunnyvale n he projec 14
Street h4aintenance PE-86070 ($170,000)($170,000) Infrastructure Reserve iTo transfer funding to CIP PE-08005 (MSC Rasurfecing Project)
Total Reduction In Appropriations ((S170,000)i ($1,652,073)I
TOTAL GENERAL FUND CIP MID-YEAR $2,224,422i $812.700
ADJUSTMENTS
rl-rmmm ~|=(~m:
ADDITIONAL APPROPRIATIONS
IElectric Uti(dy GIS EL-02011 SS0,000 I Electric Fund Distribution increase funding due to add(tionaI contract with GIS Data Experts
i RSR o add connect v ty data and c san up text data in the new 4DL
i ] Mapping system 16
Park Blvd. Substation Bus Rearrangement EL-00005i $13,000 ~RsRElectric Fund Distribution Additional funding to cover additional expense
Total Additional Appropriations
((S01 S63,000(
TOTALADJUSTMENTsELECTRIC FUND CIP MID-YEAR
$0 $63,000
ADDITIONAL APPROPRIATIONS
lReservoir Pump Station WS*01014 $4,000!) Water Fund RSR I Additional funding to cover additiona~ expense
Two (2) New Vehicles -Water T .....ission WS*05000 S27,000 Water Fund RSR i Additional funding t .......dditional expense; project
Total Additional Appropriations
I $Oi $31’0001
TOTAL WATER FUND ClP MID-YEAR ADJUSTMENTS )sg($31,000
!9
Exhibit B
2007-08 ClP Mid-Year Adjustments
Project
Source I Comments
Sewer Syetem Extensions ’ WC-80020
WW Collection Sys. RehabJAug. Project 17 WC-04002I
Total Additional Appropriations
TOTAL WASTEWATER COLLECTION FUND ClP MID-
YEAR ADJUSTMENTS
Capacity Fees iAdjustment is made$500,000 ], $500,000 lincrease housing act~dtr,:’:ecti ...... d .... f laterals due to
$8,000 i Wastewater CoUection Fund i Additional funding to cover additional expense
$500,0001 $508,0001
~00,~0i $508,000
19
20
REDUCTION IN APPROPRIATIONS
San Francisquito Creek Storm Water Pump Station
Total Reduction In Appropriations
TOTAL STORM DRAINAGE FUND ClP MID-YEAR
/MDJUSTMENTS
] SD-05102 {$600 000)! Genera~ Fund Budget
iStabilization Reserve
soI
$Oi ($-600,000)1
I Prepaymen Of can to the General Fund for the loan issued to the
IStorm Drainage Fund for the storm water pump station CIP
Disinfection Facility Improvement Project
Total Additional Appropriations
TOTAL WASTEWATER TREATMENT FUND ClP MID-
YEAR ADJUSTMENTS
$350,000 i Wastewater Treatment Fundilncrease lundlng to pay for the change order in the design cost
I Ithe p,oject
$350,000i
&350,000
23
CLOSED CAPITAL PROJECTS
Systems Management
Library Circle Self-Service Scheck-Out Stand~
eGov-Web Infrastructure
SAP Continuous Improvement
Total Closed Capital Projects
TOTAL TECHNOLOGY FUND CIP MID-YEAR
ADJUSTMENTS
TE-01008
TE-05000
TE-02014
TE-05001
s0i
{$83)lTechnology Fund !To close completed ptoiect
($171)[Technology Fund ;!To close completed projec
$0iTechnoIogy Fund iBalance transferred to TE-07006 SAP Continuous improvement
I iProject (CMR 386 07) and to close project
$0iTechnology Fund Balance transferred to TE-07005 SAP Continuous Improvement
I I Project (CMR:386:07) and to close project
(S254)
24
25
27
Compressed Natural Gas Refueling Station Relocations VR-04011 ’i $01Vehicte Replacement Fund iTo close project that has zero ba ance and has no astivibj since
Ifiscal year 2006-07 28
Total Closed Projects
ADJUSTMENTsTOTAL VEHICLE FUND CIP
¯ ClP page not provided since these are old projects and had been archived
IP
NEW
Description:
This project will provide complete resurfacing and restriping of the vehicle
lanes, parking areas and storage areas at the Municipal Service Center
(MSC). The MSC contains Fleet, Facilities, ASD, Utility and Public
Works Operations in three main buildings including the associated vehicles
and storage areas, washing and fueling facilities for school buses, PASCO,
and City vehicles. The restriping will re-configure the parking and storage
areas to improve and better organize the existing areas. In FY 07/08, the
first phase wi!l include resurfacing and restriping the parking and storage
areas around two of the three buildings. The second phase in FY08/09 will
resurface and restripe the remaining parking and storage areas around the
third building and new wash facility to complete the project.
Justification:
The parking and storage areas, excluding the Utility Control Center,
employee and animal shelter parking lots are in need of complete
replacement and the parking and storage areas have not been resurfaced
since it was oriNnally constructed. Two phases are necessary to allow for
temporary parking and storage areas during construction to keep the MSC
operational.
CIP FACTS:
~ New
o Timeline: 2008-2010
¯ Overall Project Completion: 0%
¯ Percent Spent: 0.00%
¯ Managing Department: Public Works
¯ Comprehensive Plan: Policy C-24
IMPACT ANALYSIS:
¯ Operating: Ongoing maintenance and replace-
ment costs
¯ Environmental: Categorically exempt from
CEQA under Section 15301.
Pre-Design Costs
Design Costs
Construction Costs $1,120,000
Other
Total Budget Request $1,120,000
Revenues:
Source of Funds:
$1,120,000
$1,120,000
$1,120,000
S1,120,000
Capital Projeci Fund with thefollowing reimbursements: Refuse Fund- $390,000; .WWC
Fund-S150,000; Water Fund- $100,000; Gas Fund- $40,000; Electrical $270,000;
PE-86070- $170,000
2007-08 Midyec~r Budget
NEW
Description: This project will fund the purchase and outfit of a Crime
Scene Evidence Vehicle. This vehicle would be used to store evidence
collection and processing equipment and allow personnel to process
evidence and complete reports in a clean, well lit area at major scenes.
Justification: The Police Department’s Crime Scene Evidence Team
responds with patrol officers and detectives to serious crime scenes
(robberies, assaults, rapes, homicides) and is responsible for !ocating,
identifying, collecting, and processing evidence. The Department currently
has a significant amount of equipment (lasers, cameras, video cameras, and
measuring devices) used to conduct crime scene processing activities and
has a trailer to store this equipment which is brought to crime scenes. This
trailer is insufficient to store all the Evidence Team equipment and provides
no space for members to process evidence.
ClP FACTS:
¯ New
Timeline: April 2008 - December 2008
¯ Overall Project Completion: 0%
¯ Percent Spent: 0.00%
¯ Managing Department: Police Department
¯ Comprehensive Plan: None
IMPACT ANALYSIS:
° Operating: Ongoing maintenance and replace-
ment costs
¯ Environmental: Categorically exempt from
CEQA under Section 15301.
Pre-Design Costs
Design Costs
Construction Costs
Other
Total Budget Request
$100,000 $100,000
$100,000 $100,000
Revenues:$100,000 i $100,000
Source of Funds:t Capital Project Fund with the following reimbursements: COPS fund ($100,000)!
2007-08 Mid,’ear Budget
lP
Description: This project will acquire 13.26-acre of former Los Altos
Treatment Plant (LATP) site located in the City of Los Altos but within the
City of Palo Alto’s sphere of influence. The site is divided into three areas
referred to as Areas A, B and C. Area A (4.0 acres) is undeveloped and
contains a narrow slough, associated wetlands and some filled area. Area B
(6.64 acres) is the main developable parcel and is the former site of the
abandoned Los Altos Treatment Plant. Area C (2.62 acres) is composed of
fill soils.
Justification: tn 1984, Palo Alto entered into a Lease/Purchase
Ageement (1984 Ageement) with Los Altos for the lease and ultimate
purchase of the LATP site. Under the Ageement, at the end of the 8-year
term, Palo Alto was entitled to a one-half undivided interest (as tenants in
common) in the property. Either party had the option to purchase the other
parb"s interest, or both parties could share in the revenue generated for the
sale to a third party. In the event Palo Alto elected not to develop the
properbj for a solid waste site within 15 years of the Agreement, Los Altos
had the right to convey its 50% interest in the property to Palo Alto.
Supplemental Information:
In August 2007, Palo Alto and Los Altos entered into an agreement
whereby Palo Alto obtained the deed from Los Altos for its one-half
undivided interest. In November 2007, the City Council of Palo Alto
authorized terms of an offer (1987 A~eement). The terms of the 1987
Agreement include a purchase price of $6.5 million to be paid in three
payments, on January 4, 2008, January 5, 2009, and January 5, 2010
respectively. Each payment will be in the amount of $2,166,667 plus
interest. Interest will be at the Palo Alto’s investment portfolio rate. The
Agreement provides for Los Altos to give the deed for the site to Palo Alto
on January 4, 2008. Included in the 1987 Agreement is for Palo Alto and
Los Altos to provide $400,000 each for deposit to a "Set-Aside Account,"
administered by Palo Alto. The account will accrue interest at Pa!o Alto’s
portfolio rate and will be released in 5 years if not used.
ClP FACTS:
o NEW
o Project Status: One-time purchase of land
¯ Timeline: 2007-08 through 2009-10
¯ Overall Project Completion: 0%
o Percent Spent: 0.00%
¯ Managing Department: ¯ Administrative Svc
¯ Comprehensive Plan: n/a
¯ BoardlCommission Review: n/a
IMPACT ANALYSIS:
¯ Environmental: This project is categorically
exempt under CEQA.
¯Design Elements: None
°Operating: Ongoing maintenance costs
¯Telecommunications: ¯ None
i $0PY Budget ~
I PY Actuals as of 12/31/07 I S17,290
2007-08 Midyear BtMger 23
Pre-Design Costs
Design Costs
Construction Costs
Other $2,693,878 $2,313,073 $2,216,439 $7,223,390
Total Budget Request $2,693,878 $2,313,073 $2,216,439 $7,223,390
Revenues:$2,693,878 $2,313,073 S2,216,439 !$7 223 390
Source of Funds:I General Fund
Council Policy Direction:This project requires an acquisition of property.
2()07-08 Midyear Budge~
IP AND
OPEN S ACE
Description: This project would re-grade the existing gravel base of the
lots, add and compact gravel in low areas, and stabilize the surface. The
current parking configuration will stay the same and no additional spaces
will be provided. However, with the addition of soil stabilizers, the
Foothills Park Interpretive Center lot will be striped, and handicapped
parking spaces will be designated. This will better control and organize
parking. The interpretive center par’king !or was included in the LMP study.
Justification: The Foothills Park Interpretive Center parking lot is
compacted gravel that has not been resurfaced since the Interpretive Center
was built in 1964. The maintenance yard lot is compacted gravel that has
not been improved since its construction in 1968 or repaired after a flood in
1983. Each lot has potholes and needs drainage improvement. ADA
guidelines require the addition of a designated van-accessible parking
space in the Interpretive Center parking lot.
Consultant Services Scope: Excavation and grade specifications will
be prepared by an engineering consultant for $40,000.
Supplemental Information: Both the Open Space Maintenance Yard
and Interpretive Center parking lots will be reconstructed with pervious
surface materials.
The Open Space Maintenance Yard was inadvertently omitted from the
Adamson Study. The work proposed is consistent with other Adamson
recommendations for Foothills Park parking lot infrastructure.
ClP FACTS:
¯ Continuing
¯ Project Status: Pre-Design
¯ Timeline: FY 2006-2007
¯ Overall Project Completion: 0%
¯ Percent Spent: 0.00%
¯ Managing Department: Community Services
° Comprehensive Plan: Policy C-26 and Pro-
gram C-19.
IMPACT ANALYSIS:
¯ Environmental: This project is categorically
exempt from CEQA.
o Design Elements: Parking lot surface color
and texture to match existing.
¯ Operating: $500 annual restriping cost for the
Interpretive Center lot.
¯ Telecommunications: None.
PY Actuals as of 12/31/2007
I $267,000IS26,120
]
Pre-Design Costs
Design Costs
Construction Costs $17,446 i $17,446
Other
Total Budget Request $17,446 $17,446
Revenues:
Source of Funds:! infrastructure Reserve
2007-08 Midyear Budget
25
IP
Description: The SWAT van will have 22 feet of storage capacity. This
amount of space will allow the SWAT team to store all of their equipment
within the van and to transport team members to and from critical incidents.
The van will also have enough room to store equipment for hostage
negotiations and tactical dispatching. It also provides an outdoor canopy
with lighting that covers a command station that will allow the team to run
a tactical command post from the SWAT van.
Justification: The current SWAT van is a retired Palo Alto Fire
Department medic van and is currently 16 years old. The van is not large
enough to store all of the SWAT team equipment and does not have the
capability to transport team members. When the team is activated, they
need to find additional vehicles to transport personnel and excess
equipment. Aside from the size limitations, the current van is old and is
constantly in need of repair.
PY Budget I $120,000
PY Actuals as of 12/31/2007 l $113,893
CIP FACTS:
Project Status: Construction
Timeline: December 2006 - June 2007
O~’erall Project ComI}letion: 0%
Managdng Department: Police
Comprehensive Plan: G-10
IMPACT ANALYSIS:
Environmenta!: NA
Design Elements: NA
Operting: Vehicle Replacement and Maintenance
Teleconmmuications: NA
Pre-Desi~ Costs
Design Costs
Construction Costs
Other
Total Budget Request
$91,950
$91,950
Revenues:$91,950 $91,950
Source of Funds:Bufer Zone Protection Program Grant ($51,950); Private Donation ($40,000)
$91,950
$91,950
26
2007-08 MidYear
Description: This project provides for annual resurfacing, sluro’ seal,
crack seal and reconstruction of various city streets. The list of streets to be
included in this project will be prioritized and coordinated with Utilities
Department undergrounding projects.
d ustification: The Pavement Maintenance Management System (PlVIMS)
has identified streets requiring maintenance. This program systematically
schedules the highest priori~, repairs. By providing a systemized method of
bi-annually rating streets for improvements and a yearly maintenance
progam, the City addresses the need to provide a functioning street system
while reducing the maintenance backlog.
Supplemental Information: The Ci~, has received gTants of $681,914
from the California State Transportation Improvement Pro~am (STIP) and
the State Safe Route to Schoold (SR2S) progam to resurface Newel Road
- from ]Embarcadero to Hamilton and constuct a pathway on Maybelle Ave.
from Pena Ct. to Juana Briones School. In addition, the City received also
a g-rant of $175,000 from the California Integrated Waste Management
Board.
Included in the "Others" revenue sources are revenues from Street Cut Fees
of $500,000 and a proposed street impact fees of $750,000.
As a result of Proposition 1B, the State of California has estimated the City
of Palo Alto will receive approximately $1.9M in funding. The State is
currently identifying if jurisdictions will receive lump sum amounts or if
the funding will be distributed over a period of time. Should the State
obligate the all or part of the funding during fiscal 5’ear 2007-08 a mid-year
adjustment will be requested to increase budget and scope of this project.
CIP FACTS:
o Continuing
o Timeline: FY 2007-2012
o Managing Department: Public Works
¯ Comprehensive Plan: Program C-20
¯ Board/Commission Review: PTC
IMPACT ANALYSIS:
o Environmental: Categorically exempt from
CEQA under Section 15301.
¯ Design Elements: Reasonable efforts will be
made to match existing pavement.
¯ Operating: Reduces street maintenance costs.
2007-08 Mi@ear Bu@er
2?
lP
PY Budget
PY Actuals as of 12/31/2007
ongoing
ongoing
Pre-Design Costs
Design Costs
Construction Costs
Other
Total Budget Request
$50,000
$3,841,649
$50,000 $50,000 $50,000 $50,000 $250,000
$2,145,000 $2,145,000 $2,145,000 $2,145,000 $12 421,649
$3,891,649 $2,195,000 $2,195,000 $2,195,000 $2,195,000 $12,671,649
Revenues:$3,186,649 $1,320,000 $1,320,000 $1,320,000 $1,320,000 $8,466,649
I Infrastructure Reserve with the following reimbursements: Others(S1,250,000); State
Source of Funds:Grant(S856,914); Street Improvement Fund(S5,350,000); State of California Prop 1B
($1,009,735)
2007-08 Midyear Budget
Description: This project supports innovative programs for both interior
and exterior public spaces by commissioning or purchasing works by living
artists. In addition, funds may be used to obtain professional consultants to
assist in selecting artists and works; preserve meritorious works; and defray’
capital expenses. This project is exclusively for the purchase and
installation of public art.
dustification: This project places art in public buildings or parklands and
other sites open to frequent public view. It is expected that a sense of
community pride and ownership in the City of Palo Alto will be the result
of installing Art in Public Places. Art in Public Places preserves the long-
term viability of the built environment, and helps set a standard for
aesthetic variety, in the community.
! PY Budget ]ongoing
I PY Actuals as of 12/31/2007 I S0
CIP FACTS:
¯ Continuing
¯ Managing Department: Community Services
o Comprehensive Plan: Programs B-3,L-19,L-
28,L-47,L-70,L-72,T-41
o BoardtCommission Review: PTC, PAC
IMPACT ANALYSIS:
o Environmental: This project is categorically
exempt from CEQA.
o Design Elements: Location and installation of
Public Art reviewed by PAC.
¯ Operating: Siting, installation and maintenance
review by PAC and staff
Pre-Design Costs
Design Costs
Construction Costs
Other $51,773 $50,000I $50,000 S50,000 $50,000 $251,773
Total Budget Request I $51,773 I $50,000 I $50,000 $50,000 $50,000 $251,773
Revenues:$51,773 I $50’000 t $50,000 $50,000 S50,000 $251,773
Source of Funds:Capital Project Fund with the following reimbursements: General Fund(S250,000); Art Sale
($1,773)
29
2007-08 Midyear Budget
IP OPEN SPACE "A AND
Description: This project restores trails, fences, picnic areas, and
campgrounds in Foothills Park, the Baylands, and the Pearson-Arastradero
Nature Preserves to insure that facilities are safe, accessible, and
maintained for recreational uses. The project also provides habitat
protection by controlling where park users may hike, bike, and assemble.
These restoration projects are consistent with the Arastradero Preserve
Trails Management Plan and the Foothills Park Trails Maintenance Plan.
Justification: Open Space u-ails require ongoing repair of natural erosion,
storm damage, and control of aggressive plants, such as thistle and poison
oak. Improvements to the trails within Pearson-Arastradero Preserve move
trails away from environmentally sensitive areas and correct steeply sloped
trails, thereby reducing erosion and providing better access to park users
with disabilities. Benches, tables, footbridges and fences, which are at the
end of their expected life, will systematically be replaced.
Supplemental Information: Staff continues to aggressively pursue
gant funding opportunities for trail and open space amenity improvements.
In the past four years, $435,000 from gant progams augmented the City’s
contribution to trails improvements.
ClP FACTS:
¯ Continuing
o Project Status: Construction
¯ Timeline: FY 2000-2010
¯ Overall Project Completion: 90%
¯ Percent Spent: 90.50%
¯ Managing Department: Community Services
° Comprehensive Plan: Policy N-1
° Board/Commission Review: PTC, PRC
IMPACT ANALYSIS:
¯ Environmental: This project is categorically
exempt from CEQA.
¯ Design Elements: Replacement in kind does
not require review.
¯ Operating: Tread improvement reduces soil
erosion; improves access.
PY Budget
PY Actuals as of 12/31/2007
I S1,572,859
I S1,267,758
Pre-Design Costs
Design Costs
Construction Costs
Other
Total Budget Request
$136,000 $687,000
$136,000 $687,000
Revenues:S48,000
Source of Funds: I
$203,000 $116,000 i $116,000 $116,000
$203,000 $116,000 $116,000 $116,000
$48,000 !
Infrastructure Reserve(S639,000); State Grant(S48,000)
30
~ U07- J8 Midyear Budge[
IP
Description: This project will replace the existing fencing and renovate
the baseball dugouts in fiscal year 2007-08. In addition, the parking lot will
be resurfaced in fiscal year 2008-09. The Baylands Athletic Center
complex is one of very few in the Bay Area devoted exclusively to baseball
and softball.
Justification: The center’s fencing is in need of replacement, and the
dugouts are in need of repair. Both have not been replaced since the park’ s
origin. The parking lot which provides parking both for the heavily used
athletic center and the International School, is in disrepair.
Supplemental Information: Grant funding - 50/50 share for parking lot
renovations at Baylands Trailhead. The parking lot is estimated to cost
$33O,000.
This project was not included in the Infrastructure Management Plan
(Adamson Study). The inclusion of this project will be accomplished with
current staff resources and may delay or defer completion of other City
Parks Improvement Projects. This project supersedes planned projects as it
will result in reducing safer), issues due to standing water in the parking lot
at times when the Baylands Trail Head is heavily utilized.
ClP FACTS:
o Continuing
o Project Status: Pre-Design
¯ Timeline: FY 2007-2009
¯ Overall Project Completion: 0%
¯ Percent Spent: 0.00%
¯ Managing Department: Public Works
¯ Comprehensive Plan: Policies C-24,C-26,Pro-
gram C-19
¯ Board/Commission Review: PTC
IMPACT ANALYSIS:
¯ Environmental: Mitigated Negative Declara-
tion adopted on September 15, 2004
PY Budget $200,000
~i PY Actuals as of 12231/2007 t S6,205
Pre-Design Costs
Design Costs
Construction Costs
Other
Total Budget Request
$30,000
$350,000
$30,000
S252,905 S602,905
$252,905 $380,000 S632,905
Revenues:$165,000 i l i $165,000
Source of Funds:Infrastructure Resewe with the following reimbursements: Others(S165,000)
Council Policy Direction:Project is not in planned General Fund IMP and/or does not have an identified funding
source.
31
2007-08 Midyear Budget
Homer Avenue Undercrossing (10121)
PROJECT DESCRIPTION
This project consists of design and construction of a new pedestrian/bicycle grade-separated crossing of the Caltrain
tracks approximately 800 feet south of the Palo Alto Caltrain station platform between the Palo Alto Medical Founda-
tion and the Homer/Alma intersection. The project will provide access from the South of Forest Area (SOFA) residen-
tial and commercial areas to the new Palo Alto Medical Foundation (PAMF) campus, to the Caltrain station, and to the
new bike path constructed by PAMF along Urban Lane which is planned to be extended south to Churchill Avenue. By
improving access to the major multi-modal hub the project will encourage and facilitate multi-modal trips.
PROJECT JUSTIFICATION
The need for a new pedestrian/bicycle crossing of the railroad tracks was identified during the review of the plan for the
new PAMF campus. The approved PAMF campus plan includes an area to accommodate a pedestrian/bicycle access/
landing area for a future crossing and a connection to the existing segment of the bike path built by PAMF.on its cam-
pus. In conjunction with the PAMF/SOFA Coordinated Area Plan study, a planning and feasibility study for the pedes-
trian/bicycle crossing of the Caltrain right-of-way in the vicinity of the Homer/Alma intersection was prepared. It is
projected that approximately 1,600 to 1,800 pedestrians and bicyclists would use this facility daily.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2007-08
2008-09
2009-10
2010-1!
2011-12
$5,529,028
($165,085)
COMPONENTS
Returned to Infrastructure Reserve
Sources of Funding: General Fund with the following reimbursements: TEA-21 ($2,200,000); Sheraton and Palo Alto
Medical Foundation ($350,000)
32
2007-08 Midyear Budget
Homer Avenue Undercrossing (10121)
continued
ClP
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
Environmental review will be required
Project will be reviewed by CIP Design Consultant and is subject to Architectural Review
Board and Bicycle Advisory Committee review.
Maintenance through Public Works Operations
None
COMPREHENSIVE PLAN
This project furthers policy T-14 and program T-21 of the Comprehensive Plan
33
2007-08 Midyear Budget
lP AN ,VlA .& -ENOVAT ON
Description: This project will provide a 2,000 square foot expansion to
the Animal Shelter to increase administrative space, cat rooms, veterinary
receiving/treatment area, spay/neuter clinic, storage areas, and add a small
animal room. A new separate 2,300 square foot dog kennel building will
also be added. In addition, the HVAC system will be renovated or
replaced, electrical service panels will be upgraded, and ADA requirements
will be met. If necessary, the structure will be seismically evaluated.
Justification: Since 1993, the City has provided animal control services
to the cities of Mountain View, Los Altos, and Los Altos Hills. In
December 2003, the City entered in to an ageement with the City of
Sunnyvale for sheltering services beginning January 1, 2004. In order to
provide services to Sunnyvale, and because Palo Alto has reached its
capacity for housing and kenneling animals, an expansion of the facility, is
needed.
Supplemental Information: This is an additional request in FY 2005-
06. The cities of Sunnyvale, Mountain View, Los Altos and Los Altos Hills
will reimburse the City of Palo Alto the total amount of $269,000 for this
$442,875 project.
Several items from the design effort were not included in the original
budget. The items generally belong in the category of structural and
seismic improvements, termite and dry.. rot repair, or accessibility upgades.
They, include: fumigating the buildings and repairing dry., rot; adding
seismic hold-downs to foundations and connecting the covered walkway to
the building in order to improve seismic stability; strengthening existing
roof joists; repairing damage at the northwest wall storage area; adding a
firewall and fire sprinklers; and adding various ADA improvements to the
existing staff area. In addition to these improvements, the overall cost of
the project has increased due to the escalating cost of construction materials
and labor.
ClP FACTS:
o Continuing
¯ Project Status: Design
o Timeline: FY 2005-2007
o Overall Project Completion: 30%
¯ Percent Spent: 3.25%
¯ Managing Department: Public Works
¯ Comprehensive Plan: Policy C-24 and Pro-
gram C-19
¯ Board/Commission Review: ARB
IMPACT ANALYSIS:
¯ Environmental: An environmental analysis
has been completed
¯ Design Elements: This project will be subject
to review by the ARB.
¯ Operating: Reduces structural and system
maintenance costs.
Other represents I~ staff support.
2007-08 Midyear Budget
[ PY Budget i S2,552,729
I PY Actuals as of 12/31/2007 t S723,624
Pre-Design Costs
Design Costs
Construction Costs ($1,316,988)($1,316,988)
Other
Total Budget Request ($1,316,988)($1,316,988)
($1,316,988)i ($1,316,988)Revenues:
Source of Funds:I Infrastructure Reserve with the following reimbursements: City of Sunnyvale ($1,316,988)
2007-{)8 Midyear Budget
CIP
Description: This project will improve the ability of Palo Alto’s utilities
to use the citywide Geographic Information System (GIS). As with other
GIS activities, completion of data-related tasks are the primary emphasis.
While most of the electric system is accurately mapped, several map sets
remain to be inte~ated into the GIS.
dustification: The Geographic Information System has gown from being
a set of special purpose computer applications to being an information tool
that serves all segments of the city. Initially used only by a few highly
skilled technicians and engineers, GIS applications are now standard on
every new personal computer that the city deploys. Applications have been
developed which make GIS information accessible to hundreds of users
geatly increasing the value of the system.
ClP FACTS:
o Continuing
¯ Project Status: Construction
¯ Overall Project Completion: 0%
¯ Managing Department: Utilities
¯ Comprehensive Plan: Program T-10
¯ Board/Commission Review: UAC, PTC
IMPACT ANALYSIS:
¯ Environmental: This is a project under CEQA.
¯ Operating: There will be ongoing annual main-
tenance costs.
i PY Budget i ongoing
[PY Actuals as of 12/31/2007 t $0
Pre-Design Costs
Design Costs
Construction Costs
Other
Total Budget Request
$80,000 S40,000
$80,000 $40,000
Revenues:
ISource of Funds:Electric Fund
S120,o00I
$120,000
36
2007-08 Midyear Budget
,New- Distribution System - System !mprovements
PROJECT DESCRIPTION
This project will acquire two F-350, utility body trucks with lift gates and fully equipped with radios and safety lights.
One of the trucks will need to be equipped with an enclosed valve operator system and a permanent mounted generator
as well. The second truck will need to be equipped with a permanent mounted generator and an electric air compressor
system. These vehicles will support Water Transmission Staff in their additional Chloramine Conversion related distri-
bution operation duties.
PROJECT JUSTIFICATION
The truck with the valve operator system will be utilized by the two man flushing crew, which will be operating valves
on a daily basis all year round. This will benefit customers in several ways by ensuring all distribution valves operate,
hydrants are operating, prevention of nitrification, and pipeline cleaning will be achieved. A crew has been formed to
implement the Unidirectional Flushing Program to prevent nitrification and water quality impacts to customers. With-
out this truck these maintenance tasks will not be accomplished safely and efficiently.
The truck with the permanent mounted generator and electric air compressor system will be utilized by the water oper-
ations maintenance mechanic. This mechanic was moved from the Shop and Field Services group within Water-Gas-
Wastewater to the Water Transmission group to develop and implement a maintenance program. Currently, this
mechanic does not have a truck and is borrowing a vehicle from the garage. The truck that is being borrowed has served
its useful life and has been loaned to us on a temporary, basis. The temporary., truck has broken down several times and
is not a reliable vehicle. This mechanic will need a permanent assigned vehicle for his tools and equipment.
PROJECT STATUS
This is a new project in FY 2004-05.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR AMOUNT
2004-05 $140,000
2005-06
2006-07
2007-08
2008-09
($26,967)
$27,000
COMPONENTS
Purchase vehicles to support additional operational duties for Chloramine con-
version.
Returned to reserve
Additional Funding
Sources of Funding: Water Fund
37
2007-08 Midyear Budget
ClP
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
None
None
Funds are needed for additional expenses of vehicle maintenance and replacement.
None
COMPREHENSIVE PLAN
The Comprehensive Plan contains no policies or programs directly related to this project.
Managing Department: Utilities
38,
,.O0/-( 8 Mzdvear Budget
Description: This project provides for the installation of sewer lateral
connections, additions of existing mains, and extensions of mains for new
or existing customers.
Justification: It is necessary, to provide sewer connections to serve new
customers and to respond to changes in sewer requirements due to
redevelopment. Old existing non-plastic sewer ser~,ice laterals become
cracked and broken by tree mot intrusion, ground movement, and third
parb’ excavation damages requiring the laterals to be replaced. Some new
service installations will be done via external contract in order to speed the
installation process and reduce internal overtime expense.
Supplemental Information: $500,000 added each 3’ear to revenues for
Capacity Fees.
PY Budget !ongoing
PY Actuals as of 12/31/2007 I SO
ClP FACTS:
o Continuing
¯ Project Status: Other
o Managing Department: Utilities
o Comprehensive Plan: Policy N-18
IMPACT ANALYSIS:
¯ Environmental: Categorically exempt under
Section 15302 of CEQA.
¯ Design Elements: Trenching work will be coor-
dinated with Public Works.
¯ Operating: Reduces future maintenance
expenses.
° Telecommunications: None
Pre-Design Costs
Design Costs
Construction Costs
Other
Total Budget Request
S878,000 $389,000 S401,000 $413,000 $425,000 S2,506,000
$878,000 $389,000 $401,000 $413,000 $425,000 $2,506,000
Revenues:$1,378,000 $889,000 $901,000 $913,000 $925,000 $5,006,000
Source of Funds:Wastewater Collection Fund with the following reimbursements: Others(S5,006,000)
39
:O0/-~J8 Mid)’~’ar Budget
Ww Co iect on Sys." ".
Continuing -- Collection System- System Improvements
(FORMERLY PROJECT #0402)
PROJECT DESCRIPTION
This project implements the establishment of a baseline condition assessment of the City’s wastewater collection sys-
tem. The work involves setting up procedures for data collection, televising all of the sewer mains in the City, and eval-
uating the data to prioritize future collection system rehabilitation. Additionally, it will include an off-the-shelf
computer software to analyze the data and replace the outdated SIMMS program currently being used by Operations.
The computer maintenance software will be integrated with the City’s SAP program.
The mains televised will include all of the collection system mains in the City. Deliverables include digital video docu-
ments for the collection system, computer system and software for analysis and SIMMS replacement training for staff.
and system support documents.
PROJECT JUSTIFICATION
The recently concluded 2004 Wastewater System Master Plan Capacity Assessment indicated that the majority of the
remaining capacity improvements identified in the !988 Master Plan modifications were not needed due to system
improvements and rehabilitation constructed in the 15 years following the 1988 Master Plan and to a refined dynamic
collection system model. Condition assessment followed by prioritized rehabilitation is now the top priorit),.
Establishing a baseline condition is a key tool to identifying and correcting system problems proactively instead of reac-
tively. This is one way to better manage the collection system and help prevent us from possible fines under new more
stringent Capacity Management Operation Maintenance (CMOM) discharge permit requirements for sanitary sewer
overflows. This project will establish a baseline condition that WC Operations will continue to re-evaluate each line on
a 5 year basis.
PROJECT STATUS
This is a continuing project that is constructing priority one capital improvement projects recommended by the 1988
Master Plan.
2007-08 Midyear Budget
continued
iP
FUTURE FINANCIAL REQUIREMENTS
F!SCAL YEAR
PY Budget
2004-05
2005-06
2006-07
2007-08
2008-09
AMOUNT
Ongoing
$2,142,000
$8,000
COMPONENTS
Project design, engineering, records research, plan CAD drafting, financial asset
management, collection system model updates, collection map updates, GIS
database updates, minor order preparation for Operations section records, and
as-built plan preparation.
Project construction, inspection, project management, and project administra-
tion. Street Cut Fee
Additional Funding
Sources of Funding: Wastewater Collection Fund
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
Categorically exempt under Section 15302 of CEQA, minor changes to existing utilities
facilities.
The rehabilitation, augmentation, lateral and main replacements identified under this
project are coordinated with the Public Works Department’s Five-Year Paving Plan on the
Graphic Information System/Geographic Information System.
There will be reduced maintenance expense.
None
COMPREHENSIVE PLAN
This project furthers Policy N-18 of the Comprehensive Plan.
Managing Department: Utilities
2007-08 Midyear
Description: This project implements the highest priority CIP project
included in the Storm Drainage Fee increase approved in 2005. A new
pump station will be constructed at the end of an existing 96" - diameter
storm drain ouffall into San Francisquito Creek just downstream of
Highway 101. This ouffall drains a 1250-acre area of northeastern Palo
Alto. The new pump station will be constructed within an existing
easement ganted to the City on land owned by Santa Clara Valley Water
District.
Justification: The pump station will allow the discharge of storm runoff
into the creek even when the creek water surface elevation is higher than
the nearby gound surface elevations.
Supplemental Information: This improvement is consistent with the
priorities established with the voter-approved storm drain rate increase.
The project will be reviewed with the Storm Drain Oversight Committee.
PY Actuals as of 12/31/2007
PY Budget $972,949
$565,290
ClP FACTS:
¯ Continuing
¯ Project Status: Design
o Timeline: FY 2006-2009
¯ Overall Project Completion: 50%
o Percent Spent: 25.57%
¯ r~lanaging Department: Public Works
¯ Comprehensive Plan: Policy N-24,Program N-
36
o Board/Commission Review: ARB, PTC,
SDOC
¯ Art in Public Places: Yes
IMPACT ANALYSIS:
¯ Environmental: An environmental impact
assessment will be required.
o Design Elements: ARB review will be required
for design elements.
¯ Operating: Will result in increased storm drain
maintenance expense.
o Telecommunications: Will be connected tolthe City’s SCADA system.
Pre-Design Costs
Design Costs
Construction Costs
Other
Total Budget Request
$6,934,577
$6,934,577
Revenues:
Source of Funds:
S6,934,577 l
$6,934,577 I
Storm Drainage Fund
2007-08 Midyear Budget
CIP
Description: This project will replace the use of chlorine for disinfection
of plant effluent. The project will include facility planning, environmental
review, life cycle assessment, fundin~institutional ageements, permitting,
design, and construction of an Ultraviolet Disinfection System (UV).
Justification: The RWQCP embarked on a project entitled the
Disinfection Alternatives Work Plan because the plant presently uses
chlorine gas, a conventional but controversial chemica!, to disinfect its
treated water prior to discharge to the Bay. Through the fall of 2004 and
2005, the RWQCP met with the Long-Term Goals Study stakeholders to
provide a forum for stakeholder involvement and input. The committee
came to consensus to begin the process of developing and implementing the
conversion to UV.
Supplemental Information: The pre-design and M2NTD processes are
nearing completion, project costs have been estimated and staff is
investigating financing options which may include state gants and loans.
A 2 percent state loan may be available for 100 percent of the design and
construction costs. In addition to the environmental and safety benefits of
UV there will be significant, approximately $0.5 million, ongoing
operational savings that will offset a portion of the loan payments estimated
to be $1.5 million. A city manager’s report will be forthcoming.
PY Budget
PY Actuals as of 12/31/2007
ClP FACTS:
¯ Continuing
¯ Project Status: Pre-Design
¯ Timeline: FY 2007-2011
¯ Overall Project Completion: 0%
¯ Percent Spent: 0.00%
¯ Managing Department: Public Works
¯ Comprehensive Plan: Policy N-25, Program
N-37
¯ Board/Commission Review: PTC
IMPACT ANALYSIS:
¯ Environmental: Environmental review will be
performed.
¯ Design Elements: Consultant Design ele-
ments will be required.
l fill liJ.’t ;11 iII~ I_,I~ [~ I.,I q it ;(l~|l
Pre-Design Costs
Design Costs
Construction Costs
Other
Total Budget Request
$1,350,000 $1,350,000
S15,000,000 $10,000,000 S25,000,000
$1,350,000 $15,000,000 $10,000,000 $26,350,000
Revenues:$1,350,000 $15,000,000 $10,000,000 $26,350,000
Source of Funds:Wastewater T’reatment Fund with the following reimbursements: Others(S26,000,000)
43
2007-08 Midyear Budget
IT Systems Management TE-01008 (Formerly TE-!0108)
PROJECT DESCRIPTION
This project will acquire the hardware and software necessary to improve the City’s Information Technology Division
(IT) systems management. IT would acquire technology change management software to track changes to City systems
and notify staff when changes occur. IT would also acquire hardware for the creation of a systems test and development
lab, where staff can test new software or peripherals before installing them. This project funds a requirements study on
the type and configuration of additional computer capacity to allow for the proper regression testing (testing of
upgrades to the City’s major business applications and emergency fixes), system and integration testing of business
applications, and unit testing. A suite of tools that allows for complete testing, including the development of test scripts,
the storing of test data for regression testing, and generating statistics, also needs to be purchased.
PROJECT JUSTIFICATION
Technology change management software is a basic, necessary tool in managing the multitude of City systems in a cen-
tralized way. A systems test and development lab is a standard feature in a technology function, and will allow staff to
know that systems will operate as predicted before they are installed. An appropriate test environment is required in
support of all business applications.
FUTURE FINANCIAL REQUIREMENTS
F]SC~:,,L YE~.R AMOUNT
PY Budget $357,180
2007-08 ($83)
COMPONENTS
Return to Reserve
Sources of Funding: General Fund with the following reimbursements: Electric Fund ($5,500); Water Fund ($2,000);.
Gas Fund ($2,500); Wastewater Collection Fund ($1,000); Storm Drainage Fund ($500); Refuse Fund ($1,500); Waste-
water Treatment Fund ($3,000); Stanford ($1,500)
IMPACT AND SUPPORT ANALYSIS
*Environmental:
¯Design Elements:
¯Operating:
¯Telecommunications:
None
None
Ongoing annual maintenance of $! 8,000 and annual Technology Fund charges.
None
COMPREHENSIVE PLAN
The Comprehensive Plan contains no policies or programs directly related to this project.
2007-08 Midyear Budget
Description: This project will fund the purchase of two express self-
ser~,ice stations that will be used by library customers to checkout fl~eir own
materials. One station will be placed at each of the Downtown and College
Terrace branch libraries. The equipment, similar to that in place at the
Mitchell Park and Main libraries, will be networked to the libra,, system
that manages all circulation transactions.
Justification: A major goal of the Library is to implement technologies
that will improve customer sere’ice and help control staffing costs. Express
checkout stations achieve this goal by enhancing self-sere’ice options for
library service, increasing privacy, for customers, improving turnaround
time, reducing repetitive stress injuries among staff, and enabling the
librarT to handle increased circulation activit), without adding staff. This
technology is already in place in two of the five libraries.
CIP FACTS:
¯ New
¯ Project Status: Other
¯ Timeline: FY 2005-2006
¯ Percent Spent: 0.00%
¯ Nlanaging Department: Administrative Ser-
vices
¯ Comprehensive Plan: This project furthers
Policy C-3, C-9
IMPACT ANALYSIS:
~ PY Budget ]$38,300
[ PY Actuals as of 12/31/07 I S38,129
]
Pre-Design Costs
Design Costs
Construction Costs
Other ($171)t I ($171)
Total Budget Request ($171)!1 ($171)
Revenues:
Source of Funds:I Technology Fund
2007-08 .Midyear B~tctger
lP EGov-WEB "°’ --I FHAb RuCi &
Description: This project will put in place the infrastructure required for
small to medium sized web applications. Projects will be developed when
further enhancements are needed for delivery, of similar functionality. This
project will also analyze, design, build, and implement some initial web
applications. This applications may include a number of department-wide
functions; such as customer access to Utility billing information and online
registration to enjoy classes.
Justification: With the growing demand for web applications, the Cib"s
Information Technology Division must first design and implement the
appropriate infrastructure to support the new applications. Once the
infrastructure is in place, application delivery, will fol!ow.
ClP FACTS:
¯ Continuing
¯ Project Status: Other
o Timeline: FY 2007-2011
¯ Overall Project Completion: 10%
¯ Percent Spent: 0.00%
¯ Managing Department: Administrative Ser-
vices
¯ Comprehensive Plan: Policy G-3, Programs
T-8, T-10, T-12, G-4, G-5
IMPACT ANALYSIS:
¯ Environmental: Not a project under CEQA
¯ Operating: Ongoing annual maintenance costs
of $25,000
PY Budget I S700,000
PY Actuals as of 12/31/2007 i S700,000
Pre-Design Costs I
Design Costs
Construction Costs
Other I I
Total Budget Request
Revenues:i
Technology Fund with the foliowing reimbursements: Electric Fund(S193,183); Gas
Source of Funds:Fund(S57,569); Refuse Fund(S52,238); Storm Drainage Fund(S5,663); Wastewater Collec-
tion Fund(S19,470); Wastewater Treatment Fund(S31,433); Water Fund(S31,593)
2007-08 Midyear Budget
PROJECT DESCRIPTION
This project will continue the effort to build upon the Enterprise Resource Planning project foundation and to stream-
line the new system.The project for the Enterprise Resource Planning project was completed in FY 2002-03 and accom-
plished its primary objectives, to replace our aging Financial and HR/Payroll systems and to implement new
functionality such as project management, work order, and service order system, thus laying down the foundation for
the City’s enterprise-wide, application systems.
PROJECT JUSTIFICATION
The Enterprise Resource Planning project laid the foundation for the City’s enterprise-wide, application systems. This
project will take advantage of that foundation of hardware, software, and knowledge. Also during that project, many
opportunites were encountered that could not be incorporated into the scope of that project. We want to pursue those
opportunities.
This is a new project for FY 2004-05.
PROJECT STATUS
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAF1 AMOUNT
PY Budget $232,000
COMPONENTS
Sources of Funding: Technology Fund
IMPACT AND SUPPORT ANALYSIS
¯Environmental:
¯Design Elements:
¯Operating:
¯Telecommunications:
This project is exempt from CEQA requirements.
None
In 2005-06, there will be additional maintenance on new hardware and software.
None
COMPREHENSIVE PLAN
This project furthers Programs T-10, T-12, G-3, and G-5 of the Comprehensive Plan.
Managing Department: Administrative Services
2007-08 Midyear Budget
47
HeW
PROJECT DESCRIPTION
This project will relocate the City’s previous Compressed Natural Gas (CNG) refueling station to the downtown area;
upgrade the station’s control systems, and provide for a system to boost the gas line pressure at the new location to
match the inlet requirements of the existing compressor.
PROJECT JUSTIFICATION
The City’s existing CNG refueling station was constructed in 1994. Since then, the City’s CNG vehicle fleet has grown
to the point where the station is undersized for the current demand. Although this refueling station is undersized for its
application at the Municipal Services Center, and is being replaced by a separate project, it is still serviceable, and
would be very useful in a different location. Location for siting this station would be in the downtown area, preferably
at Fire Station One.
This is a new project in FY 2003-04.
PROJECT STATUS
FUTURE FINANCIAL REQUIREMENTS
i ,~ ~- YEAR Ab~OUNT
PY Budget $250,000
COMPONENTS
Sources of Funding: Vehicle Replacement Fund
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
Noise mitigation may, be required
Engineering for the relocation and control system upgrades will be provided by an engi-
neering consultant. This project may, be subject to review by the Architectural Review
Board.
Ongoing maintenance
Access to City telecommunications network for monitoring station operations
COMPREHENSIVE PLAN
This project furthers Policy, N-26 and Program N-40 of the Comprehensive Plan.
Managing Department: Public Works
2007-08 Midyear Budget
EXHIBIT C
General
Comprehensive Plan Maintenance Fee
Additional plan review required by changes,
additions, or revisions to plans (1/2 hour
minimum), including review of ’ alternati~ e
means and methods" requests
Address changes
Drawing Copy Fee
Inspections for which no fee is specifically
indicated (2 hour minimum)
Inspections outside of normal business hours (2-
hour minimum)
Geo-Tech Report Review (1-hour minimum)
Microfilm Copy/Print
Microfilming (To Film)
Real Property. Research Fee (1-hour minimum)
Record Management Fee
Re-inspection Fee
Permit Automation Fee (applies to all applications
& permits)
Pemait Reactivation (final inspection only)
Mechanical Permits
Base Fee
New or remodeled square footage (includes all
mechanical work)
Air conditioner or heat pump
Boiler (certified design)
Duct outlet (each)
Each evaporative cooler
Each exhaust hood (kitchen or industrial)
Each furnace and flue
Each vent fan (bath, dryer, residential kitchen)
Fire damper (each)
Flue (each)
Process piping system
Process piping system (hazardous)
Water heating solar panel (each)
Swimming pool heater
$88.00/hour
$150.00 plus Other Application Fees on
page 17-6
$36.00/request
$78.00/hour
$126.00/hour
$158.00&our
$3.00/sheet
$3.00/sheet
$56,00 per hour
$0.44 per $1,000 of construction valuation
$91.00/hour
$150.00 plus Other Application Fees on
page 17-6
$36.00/request
$80.00/hour
$130.00!hour
$163.00!hour
$3.00/sheet
$3.00!sheet
$58.00 per hour
Please look under the Planning Department, Planning Division section.
$53.00 each
$2.00 per application or permit
$300.00 or reactivation fee per PAMC
Section 16.04.100 (whichever is less)
$53.00 each
$2.00 per application or permit
$300.00 or reactivation fee per PAMC
Section 16.04.100 (whichever is less)
$72.00/permit
$0.09 per square foot
1S25.00
1$25.oo
IS0.5O
$25.00
$25.00
S25.00
$10.00
$5.00
$5.00
$25.00
$50.0O
$10.00
$25.00
$72.00ipermit
$0.09 per square foot
$25.00
$25.00
$0.50
$25.00
$25.00
$25.00
$10.00
$5.00
$5.00
$25.O0
$50.00
$10.00
$25.00
CiO, of Palo Alto 2007-08 Municipal Fee Schedule
Development Impact Fees
Parks
EXHIBIT C
Community Centers
Libraries
Parkland Dedication Fee
Residential: Single family~ $8,878/residence (or
$13,257/residence larger than 3,000 square
feet); Multi-family $5,811/unit (or $2,938/unit
smaller than or equal to 900 square feet).
Nonresidential: Commercial/Industrial,
53,770.00 per 1,000 square feet or fraction
thereof; Hotel/Motel, $1,704.00 per 1,000
square feet or fraction thereof
Residential: Single family~ $2,302/residence (or
53,445/residence larger than 3,000 square feet);
Multi-family $1,514/unit (or $764/unit smaller
than or equal to 900 square feet)
Nonresidential: Commercial/Industrial, $213.00
per 1,000 square feet or fraction thereof;
Hotel&!otel, $96.00 per 1,000 square feet or
fraction thereof
Residential: Single family~ $803/residence
residence (or $1,194/residence larger than
3,000 square feet); Multi-family 5525/unit (or
5263/unit smaller than or equal to 900 square
feet)
Nonresidential: Commercial!Industrial, 5203.00
~er 1,000 square feet or fraction thereof;
Hotel/Motel, $85.00 per 1,000 square feet or
fraction thereof
Residential subdivisions with 50 units or fewer:
$28,620 per single-family unit, 519,620 per
multi-family unit. Residential subdivisions with
more than 50 units are required to dedicate
~arkland in the amount required by the City’s
~arkland dedication ordinance, Chapter 21.50
of the Palo Alto Municipal Code.
Residential: Single family~ 59,064/residence (or
$13,535/residence larger than 3,000 square
feet); Multi-family 55,933!unit (or $3,000/unit
smaller than or equal to 900 square feet).
Nonresidential: Commercial/Industrial,
$3,849.00 per 1,000 square feet or fraction
thereof; Hotel/Motel, $1,740.00 per 1,000
square feet or fraction thereof
Residential: Single family~ $2,35Q/residence (or
$3,517/residence larger than 3,000 square feet);
Multi-family 51,546/unit (or 5780/unit smaller
than or equal to 900 square feet)
Nonresidential: Commercial/Industrial, $217.00
~er 1,000 square feet or fraction thereof;
Hotel/Motel, $98.00 per 1,000 square feet or
fraction thereof
iResidential: Single family1 5820/residence
residence (or $1,219/residence larger than
3,000 square feet); Multi-family 5536/unit (or
5269/unit smaller than or equal to 900 square
feet)
Nonresidential: Commercial!Industrial, $207.00
per 1,000 square feet or fraction thereof.:
Hotel/Motel, $87.00 per 1,000 square feet or
fraction thereof
Residential subdivisions with 50 units or fewer:
$28,620 per single-family unit, $19,620 per
multi-family unit. Residential subdivisions witk
more than 50 units are required to dedicate
par "kland in the amount required by the City’s
parkland dedication ordinance, Chapter 21.50
of the Palo Alto Municipal Code.
City of Palo Alto
5O
2007-08 Municipal Fee Schedule
Exhibit D
2007-08 Table of Organization
2007-08
2005-06 2006-07 2007-08 Mid-Year 2007-08
Actual Adjusted Adopted Budget Adjusted
Budget Budget Budget Change Budget
GENERAL FUND
City Manager
Administrative Assistant
Administrative Associate I
Administrative Associate 1I
Assistant City Manager
Assistant to City Manager
City Manager
Executive Assistant to the City Manager
1.00 1.00 1.00 0.00 1.00
0.00 0.00 1.50 0.00 1.50
0.00 0.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
1.00 2.00 2.00 0.00 2.00
1.00 1.00 1.00 0.00 1.00
0.00 1.00 1.00 0.00 1.00
Manager, Economic Resources
Office Specialist
1.00 0.00 0.00 0.00 0.00
1.50 1.50 0.00 0.00 0.00
Senior Administrator
Staff Assistant to City Manager
0.00 0.00 1.00 0.00 1.00
1.00 0.00 0.00 0.00 0.00
ITotal City Manager 8.50 8.50 11.50 0.00 11.50
Footnotes:
(1) Unfreeze 1.0 FTE Public Communications Manager, Freeze 1.0 FTE Manager, Communcations
Exhibit D
2007-08 Table of Organization
2o07-08
2005-06 2006-07 2007-08 Mid-Year 2007-08
Actual Adjusted Adopted Budget Adjusted
Budget Budget Budget Change Budget
GENERAL FUND
Fire Department
Administrative Assistant 1.00 1.00 1.00 0.00 1.00
Battalion Chief 3.00 3.00 3.00 0.00 3.00
Deputy Fire Chief~ire Marshal 1.00 1.00 1.00 0.00 1.00
Deputy Fire Chief EMT 2.00 2.00 2.00 0.00 2.00
EMS Chief 0.00 1.00 1.00 0.00 1.00
EMS Coordinator 1.00 1.00 1.00 0.00 1.00
EMT Basic 3.00 3.00 3.00 0.00 3.00
Fire Apparatus Operator 30.00 30.00 30.00 0.00 30.00
Fire Captain 27.00 27.00 27.00 0.00 27.00
Fire Chief 1.00 1.00 1.00 0.00 1.00
Fire Fighter 45.00 45.00 45.00 0.00 45.00
Fire Inspector 2.00 3.00 3.00 0.00 3.00
Hazardous Materials Inspector 2.00 2.00 2.00 0.00 2.00
Hazardous Materials Specialist 1.00 1.00 1.00 0.00 1.00
Office Specialist 4.00 4.00 0.00 0.00 0.00
Training Captain 1.00 1.00 1.00 0.00 1.00
[Total Fire 125.00 127.00 127.00 0.00 127.00
Footnotes:
(1) Reclassify. 1.0 FTE Administrative Associate I to Administrative Associate
(2) Reclassify 1.0 FTE Executive Assistant to OES Coordinator
52
Exhibit D
2007-08 Table of Organization
2007-08
2005-06 2006-07 2007-08 Mid-Year 2007-08
Actual Adjusted Adopted Budget Adjusted
Budget Budget Budget Change Budget
GENERAL FUN~
Human Resources Department
Administrative Assistant
Administrator, Human Resources
1.00 1.00 1.00 0.00 1.00
5.00 5.00 5.00 0.00 5.00
Director, Human Resources 1.00 1.00 1.00 0.00 1.00
Human Resources Rep
Manager, Employee Relations
Manager, Human Resources & Development
0.00 1.00 2.00 0.00 2.00
1.00 1.00 1.00 0.00 1.00
1.00 1.00 0.00 0.00 0.00
Office Specialist 1.00 1.00 0.00 0.00 0.00
Senior Administrator 0.75 1.00 1.00 0.00 1.00
[Total Human Resources 15.35 15.60 15.60 0.40 16.00 ]
Footnotes:
(1) Reclassify 1.0 FTE Manager, Risk & Benefit to Assistant Director, Human Resources
(2) Add .40 FTE to Human Resources Assistant-Conf.
53
Exhibit D
2007-08 Table of Organization
2007-08
2005-06 2006-07 2007-08 Mid-Year 200%08
Actual Adjusted Adopted Budget Adjusted
Budget Budget Budget Change Budget
ENTERPRISE FUNDS
Utilities Department
Administration, Electric, Gas, Wastewater Collection and Water
Account Representatives 3.00 3.00 3.00 0.00 3.00
Accounting Specialist 1.00 1.00 1.00 0.00 1.00
Administrative Assistant 1.00 1.00 1.00 0.00 1.00
Administrative Associate I 0.00 0.00 3.00 0.00 3.00
Asst. Director Utilities/Administrative Services
Asst. Director Customer Support Sen, ices
Asst. Director Utilities/Engineering
Asst. Director Utilities/Operations
Asst. Director Utilities/Resource Management
Associate Power Engineer
Business Analyst
Cathodic Technician
Cement Finisher
Communications Specialist
Contracts Administrator
Coordinator, Utils. Safety, & Security
Coordinator, Utility Projects
Customer Service Representative
Customer Service Specialist
Customer Service Specialist-Lead
Director, Administrative Services
Director, Utilities
Electric Project Engineer
Electric Undergound Inspector
Electrical Assistant I
Electrician
Electrician-Lead
Engineer
Engineering Manager, Electric
Engineering Manager, WGW
Engineering Technician III
Equipment Operator
Gas System Technician
Heavy Equipment Operator
Inspector, Field Services
Lineperson/Cable Splicer
Lineperson/Cable Splicer-Lead
Maintenance Mechanic
Maintenance Mechanic - Welding
Manager Utilities Telecommunication
Manager, Communications
Manager, Electric Operations
Manager, Energy Risk
Manager, Field and Customer Service
1.00 0.00 0.00 0.00 0.00
0.00 1.00 1.00 0.00 1.00
0.00 1.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
1.00 0.00 0.00 0.00 0.00
1.00 0~00 0.00 0.00 0.00
! .00 1.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
2.00 3.00 3.00 0.00 3.00
5.00 5.00 5.00 0.00 5.00
2.00 2.00 2.00 0.00 2.00
1.00 1.00 1.00 0.00 1.00
0.15 0.15 0.15 0.00 0.15
1.00 t .00 1.00 0.00 1.00
3.00 3.00 3.00 0.00 3.00
2.00 2.00 2.00 0.00 2.00
4.00 4.00 4.00 0.00 4.00
14.00 14.00 14.00 0.00 14.00
7.00 7.00 6.00 0.00 6.00
4.00 4.00 4.00 0.00 4.00
1.00 1.00 1.00 0.00 1.00
1.00 1.00 ! .00 0.00 1.00
2.00 3.00 3.00 0.00 3.00
2.00 2.00 2.00 0.00 2.00
2.00 2.00 2.00 0.00 2.00
9.00 10.00 10.00 0.00 10.00
4.00 4.00 4.00 0.00 4.00
10.00 10.00 10.00 0.00 10.00
5.00 5.00 4.00 0.00 4.00
2.00 2.00 1.00 0.00 1.00
0.00 0.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
1.00 1.00 0.00 0.00 0.00
1.00 1.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
Manager, Utilities Marketing Services
Manager, Utilities Operations WGW
1.00 1.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
Marketing Engineer
Meter Reader
Meter Reader-Lead
Office Specialist
Power Engineer
1.00 1.00 1.00 0.00 1.00
5.00 5.00 6.00 0.00 6.00
1.00 1.00 1.00 0.00 1.00
3.00 3.00 0.00 0.00 0.00
0.00 2.00 2.00 0.00 2.00
5!
Exhibit D
2007-08 Table of Organization
2007-08
2005-06 2006-07 2007-08 Mid-Year 2007-08
Actual Adjusted Adopted Budget Adjusted
Budget Budget Budget Change Budget
ENTERPRISE FUNDS
Utilities Department
Administration, Electric, Gas, Wastewater Collection and Water
Project Engineer 6.00 6.00 6.00 0.00 6.00
Project Manager 0.75 0.75 1.75 0.00 1.75
Resource Planner 4.00 3.00 3.00 0.00 3.00
Senior Administrator 1.00 1.00 1.00 0.00 1.00
Senior Business Analyst I~00 1.00 1.00 0.00 1.00
Senior Electric Project Engineer 5.00 4.00 4.00 0.00 4.00
Senior Utilities Field Services Representative 1.00 1.00 1.00 0.00 1.00
Senior Market Analyst 2.00 3.00 3.00 0.00 3.00
Senior Mechanic 0.00 1.00 1.00 0.00 1.00
Senior Project Engineer 4°00 4.00 4.00 0.00 4.00
Senior Resource Originator 1.00 1.00 1.00 0.00 1.00
Senior Water System Operator 1.00 2.00 2.00 0.00 2.00
Staff Secretary 7.00 7.00 0.00 0.00 0.00
Supervisor Electric Systems
Supervisor, Meter Readers & Field Services
Supervisor, Utility Construction
Supervisor, Water, Gas, Wastewater
Supervisor, Water Transmission
Tree Maintenance Person
Truck Driver
Undergound Inspector - Lead
Utilities Accounting Technician
Utilities Credit!Collection Specialist
Utilities Engineer Estimator
Utilities Engineer Estimator - Lead
Utilities Field Service Representative
Utilities Installer/Repairer
Utilities Installer/Repairer Assistant
6.00 5.00 5.00 0.00 5.00
1.00 0.00 0.00 0.00 0.00
1,00 1.00 0.00 0.00 0.00
4.00 5.00 5.00 0.00 5.00
1,00 1.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
1,00 1.00 0.00 0.00 0.00
0,00 0.00 1.00 0.00 1.00
1,00 1.00 1.00 0.00 1.00
1,00 1.00 1.00 0.00 1.00
6.00 5.00 5.00 0.00 5.00
O,O0 t .00 1.00 0.00 1.00
8.00 7.00 7.00 0.00 7.00
14.00 15.00 11.00 0.00 11.00
1,00 1.00 1.00 0.00 1.00
Utilities Installer/Repairer-Lead 5,00 5.00 5.00 0.00 5.00
Utilities Key Account Representative
Utilities Locator
Utilities Rate Analyst
Utilities System Operator
Utility Compliance Technician
Utility Compliance Tech.-Lead
Water Meter/Cross Connection Technician
Water System Operator II
3.00 3.00 3.00 0.00 3.00
3.00 3.00 3.00 0.00 3.00
1,00 1.00 1.00 0.00 t .00
5°00 5.00 5.00 0.00 5.00
3.00 2.00 2.00 0.00 2.00
1.00 1.00 1.00 0.00 1.00
2.00 2.00 2.00 0.00 2.00
5°00 5.00 5.00 0.00 5.00
[Total Utilities 233.90 236.90 234.90 1.00 235.90
Footnotes:
(1) Correction for Clerical Study Change -Table of Org change only-classification correct in SAP. This position
was previously approved with the 2007-09 Adopted Budget, however it was omitted from the document
(2) Reclassify 1.0 FIE Manager, Supply Resources to Senior Resource Planner
(3) Reclassi~, 1.0 FTE Manager, Utility Rates to Senior Resource Planner
(4) Drop 1.0 FTE Utilites Installer/Repairer-Welding, Add 1.0 FTE Utilites Installer/Repairer-Lead Welding
(5) Reallocation of 1.0 FTE from Wastewater Treament Fund to Utilities
55
Exhibit D
2007-08 Table of Organization
2007-08
2005-06 2006-07 2007-08 Mid-Year 2007-08
Actual Adjusted Adopted Budget Adjusted
Budget Budget Budget Change Budget
ENTERPRISE FUN~D S
Public Works Department
Refuse, Storm Drainage and Wastewater Treatment
Assistant Director, Public Works 0.15 0.15 0.t5 0.00 0.15
Administrative Associate II 0.00 0.00 3.00 0.00 3.00
Assistant Engineer 0.40 0.00 0.00 0.00 0.00
Assistant Manager, WQCP 1.00 1.00 1.00 0.00 1.00
Associate Engineer 3,00 3.30 3.30 0.00 3.30
Associate Planner 1.00 1.00 1.00 0.00 1.00
Business Analyst 0.00 0.00 1.00 0.00 1.00
Buyer 1.00 1.00 ! .00 0.00 1.00
Chemist 3.00 3.00 3.00 0,00 3.00
Coordinator Recycling 2.00 2.00 2.00 0.00 2.00
Deputy Director Public Works Operations 0.60 0.60 0.60 0.00 0.60
Electrician 3.00 3.00 3.00 0.00 3.00
Electrician - Lead 2.00 2.00 2.00 0.00 2.00
En~neer 1.10 t.10 1.10 0.00 1.10
Engineering Technician I 0.50 0.50 0.50 0.00 0.50
Engineering Technician III 1.40 1.50 1.50 0.00 1.50
Environmental Specialist 2.00 2.00 2.00 0.00 2.00
Equipment Operator 0.45 0.45 0.54 0.00 0.54
Executive Assistant 2.00 2.00 2.00 0,00 2.00
Heavy Equipment Operator 6.10 6.10 6.10 0,00 6.10
Heavy Equipment Operator - Lead 2.95 2.95 2.95 0.00 2.95
Industrial Waste Inspector 1.00 1.00 1.00 0.00 1.00
Industrial Waste Investigator 2.00 2.00 2.00 0.00 2.00
Laborato~’ Technician, WQCP 2.50 2.50 2.50 0.00 2.50
Landfill Technician 1.00 1.00 1.00 0.00 1.00
Maintenance Mechanic 7.00 7.00 7.00 0.00 7.00
Manager, Environmental Compliance 1.00 1.00 1.00 0.00 1.00
Manager, Environmental Contro! Program 3.00 3.00 3.00 0.00 3.00
Manager, Laborato~, Services 1.00 t .00 1.00 0.00 1.00
Manager, Maintenance Operations 1.38 1.38 1.38 0.00 1.38
Manager, Solid Waste 1.00 1.00 1.00 0.00 t .00
Manager, WQC Plant 1.00 1.00 1.00 0.00 1.00
Office Specialist 2.00 2.00 0.00 0.00 0.00
Program Assistant I 1.00 1.00 2.00 0.00 2,00
Program Assistant II 0.00 0.00 1.00 0,00 1,00
Programmer Analyst 1.00 1.00 0.00 0.00 0.00
Project Engineer 2.00 2.00 2.00 0.00 2.00
Refuse Disposal Attendant 4.00 4.00 4.00 0.00 4.00
Senior Administrator 0.10 0.10 0.10 0.00 0A0
Senior Chemist 1.00 1.00 1.00 0.00 1.00
Senior Engineer 2.45 2.45 2.45 0.00 2.45
Senior Mechanic, Water Quality Control 1.00 1.00 1.00 0.00 1.00
Senior Operator, Water Quality Contro!6.00 6.00 6.00 0.00 6.00
Staff Secretary 3.00 3,00 0.00 0.00 0.00
Street Maintenance Assistant
Street Sweeper Operator
Superintendent, Public Works Operations
Supervisor, Public Works
Supervisor, Water Quality Control Operations
Su~’eying Assistant
Surveyor, Public Works
Traffic Control Maintenance 1
Truck Driver
Water Quality Control Plant Operator II
2.00 2.00 2.00 0.00 ZOO
6.00 7.00 7.00 0.00 7.00
0.20 0.20 0,20 0,00 0.20
1.00 1.00 1.00 0.00 1.00
5.00 5.00 5.00 0.00 5.00
0,11 0.11 0.11 0.00 0.11
0.11 0.1t 0.11 0.00 0.11
0.06 0.06 0.06 0.00 0.06
t .09 0.09 0.00 0.00 0.00
16.00 16.00 16.00 0,00 16,00
ITotal Public Works - Enterprise 112.65 112.65 112.65 -1.00 112.65
Footnotes:56
( 1 ) Reallocation of 1.0 FTE from Wastewater Treament Fund to Utilities
Exhibit D
2007-08 Table of Organization
2007-08
2005-06 2006-07 2007-08 Mid-Year 2007-08
Actual Adjusted Adopted Budget Adjusted
Budget Budget Budget Change Budget
OTHER FLTNq)S
Special Revenue
Planner 1.00 1.00 1.00 0.00 1.00
[Total Special Revenue 1.20 1.20 1.20 0.00
Footnotes:
(1)Correction for Clerical Study Change -Table of Org change only-classification correct in SAP. This position
was previously approved with the 2007-09 Adopted Budget, however it was omitted from the document
1.20 I
57
Attachment 2
58
E
Eo
o>E
E
Eo
E
65
E
E
71
Z
81
Attachment 3
LIST OF CONTINUOUS PROJECTS
Community Services
AC-86017
PG-940!5
Art in Public Places
Park Facilities Improvements
Planning & Community Environment
PL-05030 (formerly EL-89030) Traffic Signal Upgades
Public Works
General Fund
PO-89003
PE-86070
PF-90018
PE-91001
PF-93009
PF-00006
PF-01003
PF-02022
PO-05054 (formerly EL~93054)
Sidewalk Improvements
Street Improvements (Street Improvement Fund)
Cubberley Building Code Modification
Tank Investigation and Removal
ADA Compliance
Roofing Replacement
Building Systems Improvement
Facility Interior Finishes
Street Lights Improvements
Storm Drainage Fund
SD-06101
SD-06105
SD-88070
Storm Drain System Replacement
Innovative Storm Drain Improvements
Collection System Improvements
Wastewater Treatment
WQ-80021
WQ-80022
RWQCP Plant Equipment Replacement
RWQCP System Flow Metering
Attachment 3
Utilities
Electric Fund
EL-89028
EL-89031
EL-89038
EL-89044
EL-98003
EL-02011
EL-06005
EL-06006
Gas Fund
GS-80017
GS-80019
GS-02013/GS-03007
GS-03002/GS-04003/GS-05002
GS-03008
GS-03009
GS-06001
GS-07002
Electric Customer Connections
Communications System Improvements
Substation Protection Improvements
Substation Facility Improvements
Electric Distribution System Reconstruction and Improvements
Electric Utility GIS
Fiber Optics System Ring= Improvements
Fiber Optics Customer Design and Connection Services
Gas System Extensions
Gas Meters and Regulators
Directional Boring Equipment
Gas Main Replacements
Polyethylene Fusion Equipment Replacement
System Extensions - Un-reimbursed
Gas Main Replacements, GMR-Project 16
Gas Main Replacements, GMR-Project 17
92
Wastewater Collection
WC-80020 Sewer System Extensions
WC-99013 Sewer Manhole Rehabilitation
WC-00003AVC-01005/WC-02002 Sewer System Rehabilitation and Augmentation Phase VII, Project 14 and 15
WC-03003/WC-04002WC-05003 Sewer System Rehabilitation and Augmentation Project 16, 17 and 18
WC-06003 Sewer System Rehabilitation and Augmentation Project 19
WC-07004 Sewer System Rehabilitation and Augmentation Project 20
WC-08012 Sewer System Rehabilitation and Augmentation Project 21
Water Fund
WS-80013
WS-80014
WS-80015
WS-02014
WS-02003AVS-03004
WS-05001/WS-06002
WS-07003
Water System Extensions
Service and Hydrant Replacements
Water Meters
Water -Gas Wastewater Utilities GIS Data
Water Main Replacements, WMR-Project 17
Water Main Replacements, WMR-Project 20
Water Main Replacements, WMR-Project 21
93
Attachment 4 NOT YET APPROVED
RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE COMPENSATION PLAN FOR MANAGEMENT
AND PROFESSIONAL PERSONNEL AND COUNCIL APPOINTEES
ADOPTED BY RESOLUTION NO. 8748 TO ADD TWO NEW
CLASSIFICATIONS
The Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. Pursuant to the provisions of Section 12 of Article IZI of the Charter of
the City of Palo Alto, the Management Compensation Plan, adopted by Resolution No. 8748, is
hereby amended to add two new classifications, as set forth in Exhibit "A," attached hereto and
incorporated herein by reference, effective July 1, 2007.
SECTION 2. The Director of Administrative Services is authorized to implement the
amended compensation plan as set forth in Section 1.
SECTION 3. The Council finds that this is not a project under the California
Environmental Quality Act and, therefore, no environmental impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Mayor
APPROVED:
Deputy City Attorney City Manager
Director of Administrative Services
Director of Human Resources
080129 jb 8260680
94
Job
Code
TBD
TBD
EXHIBIT A
2007-2008 Mid-Year Management/Professional Compensation Plan Changes
Classification Title
Assistant Director, Human Resources
(New Classification)
OES Coordinator
(New Classification)
Grade
Code
23
38
Control
Point
11,767
8,045
Approx.
Annual
141,203
96,545
Hourly
67.89
46.42
95