HomeMy WebLinkAbout2022-02-11 Parks & Recreation Agenda PacketParks and Recreation Commission
Special Meeting
February 11, 2022
Virtual
10:30 AM
https://zoom.us/join Meeting ID: 999 3789 9745 Phone number: 1 669 900 6833
***BY VIRTUAL TELECONFERENCE ONLY***
Pursuant to AB 361, to prevent the spread of COVID-19, this meeting will be held by virtual
teleconference only with no physical location. The meeting will be broadcast live on Cable TV and
through Channel 26 or 29 of the Midpen Media Center at https://midpenmedia.org/local-
tv/watch-now/.
Members of the public may comment by sending an email to
ParkRec.commission@cityofpaloalto.org or by attending the Zoom virtual meeting to give live
comments. Instructions for the Zoom meeting can be found on the last page of this agenda.
Commissioner Names, Biographies, Present and Archived Agendas and Reports are available
online:https://www.cityofpaloalto.org/Departments/Community-Services/Other-
Services/Commissions/Parks-and-Recreation-Commission
CALL TO ORDER & ROLL CALL
PUBLIC COMMENT
Members of the public wishing to address the Board on matters within the jurisdiction of the City, but not on this
agenda, may do so during the Public Comment period for up to three (3) minutes
AGENDA CHANGES, ADDITIONS, AND DELETIONS
This is the point in the meeting where a vote may be taken to add or change the order of the agenda to improve
meeting management.
BUSINESS
1.Review 2021 Parks and Recreation Commission priorities and accomplishments -
Discussion - (30 min)
2.Establish Priorities for 2022 - Action - (75 min)
3.Establish and assign Parks and Recreation Commission Ad Hoc Committee and Liaison
Roles- Action- (60 min)
4.Develop a Calendar Year 2022 Parks and Recreation Commission Workplan – Action –
(75 min)
COMMISSIONER/BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS
OR FUTURE AGENDA ITEMS
Detailed
Agenda
2021 Work Plan
Supplemental
Document
ADJOURNMENT
Americans with Disability Act (ADA)
It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily
accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require
auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329-
2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted
at least 24 hours in advance of the meeting, program, or service.
Public Comment Instructions
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to
ParkRec.commission@cityofpaloalto.org
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Commission, click on the link below for the
appropriate meeting to access a Zoom-based meeting. Please read the following
instructions carefully.
A. You may download the Zoom client or connect to the meeting in-browser. If
using your browser, make sure you are using a current, up-to-date browser:
Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality
may be disabled in older browsers including Internet Explorer.
B. You will be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify
you that it is your turn to speak.
C. When you wish to speak on an agenda item, click on “raise hand”. The
moderator will activate and unmute attendees in turn. Speakers will be notified
shortly before they are called to speak. The Zoom application will prompt you to
unmute your microphone when it is your turn to speak.
D. When called, please limit your remarks to the time limit allotted.
E. A timer will be shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Commission, download the Zoom application
onto your phone from the Apple App Store or Google Play Store and enter the Meeting
ID below. Please follow instructions B-E above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Board. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
https://zoom.us/join
Meeting ID: 999 3789 9745
Phone number: 1 669 900 6833
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2022 Parks and Recreation Annual Retreat – Agenda (proposed)
• Introductory Remarks (10 minutes)
o Welcome / Intros
o Agenda Changes
o Housekeeping
• Review of 2021 Workplan and Accomplishments (30 minutes)
• Establish 2022 PRC Priorities (70 minutes)
o Framing:
Purpose, Duties, and Responsibilities of Parks and Recreation Commission
• City Municipal Code
• City Boards, Commissions, and Committee Handbook
Alignment
• Master Plan roadmaps
• Council & Staff annual priorities
o Discuss PRC priorities for 2022:
Ad Hoc Committee & Liaison Assignment and Role Considerations
PRC “Pillars” (Open Space/Parks/Recreation) alignment with Council Priorities
Prioritization and Staff & Financial Resource Constraints
2022 priority projects and Ad Hoc Committees
• Review 2021 Ad Hocs and Liaisons
Consider alignment of potential new Ad Hocs
Consider 2022 priorities
• Break (10 minutes)
• Complete 2022 PRC Priorities ACTION (15 minutes)
• Establish and Assign 2022 PRC Ad Hoc Committee and Liaison Roles (45 minutes)
o Establish 2022 Ad Hoc Committees and Liaison Roles
o Appoint 2022 Ad Hoc members
o Appoint 2022 Liaisons
o ACTION
• Develop CY22/FY23 PRC Workplan (60 minutes)
o “15-month” workplan
o Status updates for 2021 workplans
o Begin work on 2022 workplans
o ACTION?
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Baylands Tide Gate Workplan
PARKS AND RECREATION COMMISSION (PRC)
Baylands Tide Gate1
Commissioners Reckdahl and Greenfield
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority or
Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed by
the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Liaise with Valley
Water and review
their Palo Alto
Flood Basin Tide
Gate Replacement
Project plans.
(4 year
construction
project)
Minimize
public impact
during
construction
(e.g. closure
of Adobe
Creek Loop
Trail);
improve
public
awareness of
the project;
minimize
Yes, Mandated
by Valley Water
No End of Calendar
Year 2021
Staff support,
Ad Hoc
committee
Plans for
Adobe Creek
Loop Trail
closure
reduced from
original
project
estimate; Park
Improvement
Ordinance
(PIO)
supported by
PRC; public
1 This workplan item is consistent with Goal 6 of the Parks, Trails, Natural Open Space, & Recreation Master Plan. For details, see endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
habitat &
wildlife
impacts;
provide a
voice and
forum for
local
concerns
during the
planning
process
input during
PIO approval
process
Prioritize
projects,
priorities and
goals
Name of
Project, Priority or
Goal
Priority 1:
Urgent
(within six
months)
Priority 2: High
(within the
year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
Baylands Tide
Gate Replacement
x
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Dog Parks and Restrooms Workplan
PARKS AND RECREATION COMMISSION (PRC)
Dog Parks and Restrooms2
Commissioners Cribbs and Brown
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority or
Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed by
the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Ramos Park
Restroom
Fulfillment of
Parks Master
Plan item
Increased
restroom
access at
parks
N N Fiscal Year 2022 Funding
Staff support
Completion of
restroom
construction
Dog Park
Improvements
Increased
utilization
and/or access
to dog parks
N N Fiscal Year 2022 $150,000 as
designated
through Capital
Improvement
Project (CIP)
funding
Public
feedback on
improvements
2 This workplan item is consistent with Policies 2.D and 2.E of the Parks, Trails, Natural Open Space, & Recreation Master Plan. For details, see endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Off-leash dog park
pilot program
Increased
availability
for off-leash
dogs
N N Fiscal Year
2022– pilot
program
Additional
funding
Staff support
Community
support
Public
feedback on
pilot program
Public Education
on Dog Park
Practices
Reduce
operation
and
maintenance
costs through
public
education
campaign
N N Fiscal Year 2022
(ongoing)
Minimal
funding for
collateral
Information
from staff on
what costs are
greatest
Support from
community
Word of mouth
Decreased
costs for
operations
and
maintenance
Prioritize
projects,
priorities and
goals
Name of
Project, Priority or
Goal
Priority 1:
Urgent
(within six
months)
Priority 2: High
(within the
year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
Ramos Park
Bathroom
X
Dog Park
Improvements
X
Off-leash Dog Park
Pilot Program
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Public Education
on Dog Park
Practices
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Fund Development Workplan
PARKS AND RECREATION COMMISSION (PRC)
Fund Development3
Commissioners Cribbs, Brown, and LaMere
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority
or Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed by
the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Support for
Community
Services
Department (CSD)
Events
Community
events will
continue
N
N – but could
be necessary
Fiscal Year 2022 Staff support
Funding from
Palo Alto
Recreation
Foundation
Number of
events
supported
Palo Alto
Recreation
Foundation
(PARF) and
Friends of Parks
(FOP) Fundraising
& Relationships
PRC work
with
nonprofits to
support CSD
N N Fiscal Year 2022 PRC liaison
Minimal staff
support
Community
Support
Communication
and on-going
partnership
3 This workplan item is consistent with Policy 5G and Programs 5.G.1, 5.G.2, 5.G.3, and 5.G.4 of the Parks, Trails, Natural Open Space, & Recreation Master
Plan. For details, see endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Public Donations
and Sponsorship
Guidelines
Need for
Clear
guidelines
about
providing
funding to
CSD projects
– program
and Capital
Improvement
Project
N N Fiscal Year 2022 Staff Support
Existing City
Policies
Guidelines
Published
Review gaps in
Capital
Improvement
Project (CIP)
planning
Opportunity
for
community
to contribute
N N FY 2022
(0n going)
Staff Support
Public
Education &
Communication
PRC review of
CIP priorities
Prioritize
projects,
priorities and
goals
Name of
Project, Priority
or Goal
Priority 1:
Urgent
(within six
months)
Priority 2: High
(within the
year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
Support for
Community
Service Events
X
PARF and FOP
Fundraising &
Relationships
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Public Donations
and Sponsorship
guidelines
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
New Recreation Opportunities Workplan
PARKS AND RECREATION COMMISSION
New Recreation Opportunities4
Commissioners Cribbs, Reckdahl, and LaMere
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority
or Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed by
the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Investigate
development
possibility of a
City Gym
City does not
have a gym
N N Calendar Years
2021 - 2023
Limited staff
Support
Citizens
Advisory
Committee
Established
Private Funding
Further
community
discussions
Baylands 10.5
Acres assessment
and investigation
of possible
development
projects and
Needed
playing fields,
enhanced
athletic
complex
N N Calendar Year
2021
Planning
Limited staff
support
Private funding
Further
community
discussions
4 This workplan item is consistent with Goal 5, Policies 5.D, 5.D.1, 5.D.2, and 5.D.3, and Program 5.F.1 of the Parks, Trails, Natural Open Space, & Recreation
Master Plan. For details, see endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
potential
timelines
Skate Park Venue for
skateboarders
N Y Calendar Year
2021 Planning
Calendar Year
2022
Completion
City Staff-
Private funding
Public Works
and Community
Services
Departments
Community
Advisory Group
Privately
funded
Further
community
discussions and a
recommendation
forwarded to
City Council
Golf – First Tee
Silicon Valley
(FTSV)
Partnership
Expanded
Golf
opportunities
for Youth
Improvement
to facility
N N Calendar Year
2021 Planning
Calendar Years
2022 – 2023
Completion
Limited staff
time including
golf course
vendor
Funded by First
Tee of Silicon
Valley
Golf course
improvements
More youth
involved in
benefits from
golf
Shared Facilities
between City of
Palo Alto (CPA)
and Palo Alto
Unified School
District (PAUSD)
More
facilities for
community
N N Calendar Year
2021
CPA/PAUSD
leadership
discussion
Create policy
for shared
facilities
Increased
community
access to school
district
recreational
facilities
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Survey of facilities
and sports
organizations in
CPA to assess
ethnic and gender
opportunities
Report on
completed
survey
Prioritize
projects,
priorities and
goals
Name of
Project, Priority
or Goal
Priority 1:
Urgent
(within six
months)
Priority 2: High
(within the
year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
City Gym
X
10.5 Acres /
recreation land
from golf course
project
X
Build new
Skatepark
X
Golf – First Tee
Silicon Valley
Partnership
X
Shared facilities
between CPA and
PAUSD
X
Survey of facilities
and sports
organizations in
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
CPA to assess
ethnic and gender
opportunities
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Foothills Nature Preserve Workplan
PARKS AND RECREATION COMMISSION
Foothills Nature Preserve5
Commissioners Greenfield, Moss, and Olson
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority or
Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed
by the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Foothills Nature
Preserve
Stewardship and
Policy review and
recommendations:
Fees, waivers,
capacity limits,
group and
commercial use,
etc.
Habitat &
wildlife
preservation,
manage
increased
visitation
demands
N Y Calendar Year
2021
Staff support,
Ad Hoc
committee,
community
partnerships
Recommendations
to City Council to
manage increased
visitation
demands with
minimal impact to
habitat & wildlife
5 This workplan item is consistent with Goal 4, Policies 4.A and 6.D of the Parks, Trails, Natural Open Space, & Recreation Master Plan. For details, see
endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Prioritize
projects,
priorities and
goals
Name of
Project, Priority or
Goal
Priority 1:
Urgent
(within six
months)
Priority 2:
High (within
the year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
Foothills Nature
Preserve
Stewardship and
Policy
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
CIP Review Workplan
PARKS AND RECREATION COMMISSION (PRC)
Capital Improvement Projects Review6
Commissioners Moss, Brown, and LaMere
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority or
Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed by
the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Identify potential
supplemental
funding
opportunities
Fiscal Year 2022-
2026 Capital
Improvement
Projects (CIP)
Ability to
identify
fundraising
opportunities
N N October 2021 PRC supports
staff
List of gaps to
PRC.
CIP Review by PRC
for Fiscal Year
2023-2027 Capital
Plan for Parks,
Open Space, and
Golf projects.
Provide PRC
feedback to
Staff and City
Council on
the priority
and focus of
N N Finance
Committee
Budget
Hearings
PRC supports
staff
CIP Capital
Plan for Parks,
Open Space,
and Golf
projects
discussed,
6 This workplan item is consistent with Goals 1 and 2, Policies 2.A, 2.A.2, and 2.A.4 of the Parks, Trails, Natural Open Space, & Recreation Master Plan. For
details, see endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
proposed CIP
projects
For FY 2023-
2027 CIP
Budget cycle.
reviewed, and
prioritized for
Staff.
Prioritize
projects,
priorities and
goals
Name of
Project, Priority or
Goal
Priority 1:
Urgent
(within six
months)
Priority 2: High
(within the
year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
CIP Review by PRC
for Fiscal Year
2023-2027 Capital
Plan
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Racquet Court Policy Workplan
PARKS AND RECREATION COMMISSION (PRC)
Racquet Court Policy7
Commissioners Olson and Reckdahl
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority
or Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed
by the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Review tennis
and pickleball
court use rules
and policies.
Work with staff
and
tennis/pickleball
community to
address issues
and improve
policy and
adopt rules
pertaining to
pickleball
N N Calendar Year
2021
Staff support,
Ad Hoc
committee
Forwarding a
recommendation
to Staff or City
Council on rules
and policy
changes.
High court usage
and satisfied
court users while
limiting the
amount of time
required of staff.
7 This workplan item is consistent with Policy 1.F and Programs 1.F.1 and 1.F.2 of the Parks, Trails, Natural Open Space, & Recreation Master Plan. For details,
see endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Prioritize
projects,
priorities and
goals
Name of
Project, Priority
or Goal
Priority 1:
Urgent
(within six
months)
Priority 2:
High (within
the year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
Review tennis
and pickleball
court use rules
and policies.
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Endnotes:
Baylands Tide Gate workplan:
Goal 6: Manage Palo Alto’s land and services effectively, efficiently and sustainably utilizing quantitative and qualitative measures.
Dog Parks and Restrooms workplan:
Policy 2.D Actively pursue adding dedicated, fenced dog parks in multiple neighborhoods, equitably distributed between north and south
Palo Alto. The size of the dog parks will vary but should strive to be at least 1/4 acres. Dog parks should not be placed in open space
preserves.
Policy 2.E The City will actively pursue adding park restrooms in parks that are approximately 2 acres or larger, have amenities that
encourage visitors to stay in the park, have a high level of use and have no nearby restrooms.
Fund Development workplan:
Policy 5.G Pursue other/private funding sources for recreation programming, capital improvement projects and facility maintenance.
Program 5.G.1 Encourage foundations to assist with soliciting sponsorships and grants.
Program 5.G.2 Create a more formalized annual or one-time sponsorship program that provides the donor with marketing and
promotional opportunities.
Program 5.G.3 Contract or add job responsibilities for managing fundraising and developing donors for the park system to pursue
funding opportunities and sponsorships.
Program 5.G.4 Engage non-profit friends groups to seek donor funding, including foundation grants, corporate giving and small and
major philanthropic gifts by individuals, for priority projects and programs.
New Recreation Opportunities workplan:
Goal 5: Develop innovative programs, services and strategies for expanding the park and recreation system.
Policy 5.D Explore alternative uses for newly acquired parkland to optimize for long-term community benefit.
Program 5.D.1 Determine optimal usage for Foothill Park’s 7.7 acres of parkland.
Program 5.D.2 Evaluate optimal usage, including open space, for 10.5-acre land bank created by golf course reconstruction in the
Baylands.
Program 5.D.3 Evaluate feasible uses for the south end of El Camino Park.
Policy 5.F Enhance partnerships and collaborations with Palo Alto Unified School District and Stanford University to support access and
joint use of facilities, where appropriate, for effective delivery of services and programs.
Program 5.F.1 Partner with PAUSD to open middle and high school recreation facilities for community use (basketball, badminton,
indoor soccer, swimming pools, tennis courts) during the evening, weekend and summer hours.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Foothills Nature Preserve workplan:
Goal 4: Protect natural habitat and integrate nature, natural ecosystems and ecological principles throughout Palo Alto.
Policy 4.A In natural open space, ensure activities, projects and programs are compatible with the protection of nature.
Policy 6.D Periodically review and update existing guidance for development, operations and maintenance of Palo Alto’s parks, trails,
natural open space and recreation system based on the best practices in the industry and this Master Plan, including:
• Park Rules and Regulations;
• Open Space Policy & Procedure Handbook;
• City of Palo Alto Landscape Standards;
• City of Palo Alto design guidelines and standards; and
• Tree Technical Manual.
Capital Improvement Projects Review workplan:
Goal 1: Provide high-quality facilities and services that are accessible, affordable, inclusive and distributed equitably across Palo Alto.
Goal 2: Enhance the capacity, quality and variety of uses of the existing system of parks, recreation and open space facilities and
services.
Policy 2.A Sustain the community’s investment in parks and recreation facilities.
Program 2.A.2 Continue to program and prioritize projects for existing facilities as identified in the Infrastructure Blue Ribbon
Commission report, and plan the upkeep of new facilities as they come on line, recognizing their expected lifespan and revising based on
real-world experience.
Program 2.A.4 Encourage residents to organize and participate in park maintenance and cleanup events to foster a sense of ownership,
establish social connections and reduce maintenance costs.
Racquet Court Policy workplan:
Policy 1.F Maintain a Field and Tennis Court Brokering and Use Policy as well as the Gymnasium Use Policy (as well as any subsequent
updates) to guide the allocation of these recreation facilities with a preference for youth and Palo Alto residents.
Program 1.F.1 Periodically review the existing Field and Tennis Court Brokering and Use Policy and Gymnasium Policy and update as
needed.
Program 1.F.2 Develop an annual field usage statistics report, including the number of prime timeslots that were unused due to field
condition/resting and the number of requests for field space that were unfilled due to lack of capacity.
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TO: PARKS AND RECREATION COMMISSION
FROM: COMMUNITY SERVICES DEPARTMENT AND PUBLIC WORKS (URBAN FORESTRY
SECTION)
DATE: JAN 21, 2022
SUBJECT: PARKS AND RECREATION COMMISSION (PRC) / URBAN FORESTRY SECTION
COMMUNITY FORUM RELATIONSHIP
Parks and Recreation Commission (PRC) / Urban Forestry Section Community Forum Relationship Purpose of the Community Forum:
• Implement programs of the Urban Forest Master Plan (UFMP) to optimize communication (4.A, 4.A.iii), address common issues (4.B), share information, and facilitate collaboration on meeting challenges such as invasive species (6.J.ii) or carbon credit programs (3.A.ii)
• Assess and consider how to expand tree canopy as described in the UFMP, Parks Master Plan, Comprehensive Plan, Sustainability/Climate Action Plan, and Green Infrastructure Plan
• Foster communication and collaboration between the community, Urban Forestry, and Community Services Department (CSD) regarding the UFMP and related topics identified in other City Plans Function of the Community Forum:
• Hear an annual agendized State of the Urban Forest report and provide a venue for public comment
• Provide a formal outlet for public information or comment on significant issues, projects, policies, or reports that may affect the urban forest
• Provide an opportunity for staff to present on the UFMP
• Provide the PRC an opportunity to provide feed-back relating to the interpretation of the goals, policies, programs, and implementation strategies of the UFMP
• Provide an opportunity to discuss significant urban forest issues that are of concern to the community and/or the PRC Parks and Recreation Commission Role:
• Provide feedback and recommendations to Urban Forestry on implementation strategies for UFMP goals, policies, programs
• Recommendations to Urban Forestry staff may include things like suggesting priorities or identifying potential issues to assess, including issues voiced during public comment
• Provide comments or recommendations to City Council on Urban Forestry policy
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• Respond to potential direction from City Council to work with Urban Forestry on related matters
• Serve as conduit for community Urban Forestry concerns
• Monthly communication between the staff liaison (Urban Forester) and the PRC Urban Forest Ad Hoc Committee or Liaison
• Minor updates and general info status may be communicated routinely through a PRC monthly Ad Hoc / Liaison report, which goes on record as part of the monthly PRC meeting Limitations:
• The PRC will not hear appeals or consider claims
• Staff will not be directed to take any specific action; however, the PRC may provide recommendations to staff on topics to explore, report, or consider
• Care will be taken to avoid engaging in details of projects that are the role of other Departments, Boards, or Commissions