HomeMy WebLinkAboutStaff Report 416-09TO:
FROM:
DATE:
REPORT TYPE:
SUBJECT:
HONORABLE CITY COUNCIL
CITY MANAGER
NOVEMBER 2, 2009
CONSENT
DEPARTMENT: POLICE
CMR:416:09
Acceptance of California Office of Traffic Safety Grant in the Amount of
$46,465 for Selective Traffic Enforcement Program
RECOMMENDATION
Staff recommends that the City Council accept funds from the State of California Office of Traffic
Safety in the amount of $46,465 for a selective traffic enforcement program.
BACKGROUND
The Palo Alto Police Department received a Selective Traffic Enforcement Program (STEP) grant
to increase enforcement of driving under the influence (DUI), red light running, excessive speed,
seat belt and driving on suspended license violations. Additionally, enforcement operations will be
directed to intersections with disproportionate numbers of traffic crashes.
The program will also include a "Hot Sheet" program where traffic officers will perform a court
sting operation focusing on DUI offenders with suspended or revoked driver's licenses who get
behind the wheel after leaving court.
These strategies are designed to earn media attention thus enhancing the overall deterrent effect.
The grant includes personnel costs to include 100% of the overtime salary for police officers who
work DUI saturation patrols, DUI checkpoints, red light enforcement, speed enforcement, seat belt
enforcement and suspended license campaigns.
This is a one year grant. The term of the grant will be October 1, 2009 through September 30, 2010.
DISCUSSION
Staff has been notified that the California Office of Traffic Safety has approved its grant proposal
for the entire amount requested -$46,465.
CMR:416:09 Page I of 3
The goals of this program include:
1. To reduce the number of persons killed in traffic collisions.
2. To reduce the number of person injured in traffic collisions.
3. To reduce the number of persons killed in alcohol-involved collisions.
4. To reduce the number of persons injured in alcohol-involved collisions.
5. To reduce hit & run fatal collisions.
6. To reduce hit & run injury collisions.
7. To reduce nighttime (2100 -0259 hours) fatal collisions.
8. To reduce nighttime (2100 -0259 hours) injury collisions.
9. To reduce fatal collisions at intersections.
10. To reduce injury collisions at intersections.
11. To reduce fatal collisions involving red light runners.
12. To reduce injury collisions involving red light runners.
13. To reduce fatal collisions where unsafe speed was the primary collision factor.
14. To reduce injury collisions where unsafe speed was the primary collision factor.
15. To increase seat belt Lise.
In order to accomplish the listed goals, Palo Alto Police Officers, working on an overtime basis,
will conduct two DUI saturation patrols by September 30, 2010. They will conduct one special
enforcement operation targeting red light running enforcement by September 30, 2010. They will
conduct one special enforcement operation at or near intersections with a disproportionate number
of traffic collisions by September 30, 2010. They will conduct one special enforcement operation
targeting drivers exhibiting excessive speed by September 30, 2010. They will increase total
department-wide seat belt citations as a percent of total hazardous or moving citations issued by
twenty-five percentage points from the FFY 2008 base year rate (October 1, 2007 -September 30,
2008) of0. % to ~ % by September 30, 2010. They will develop a "Hot Sheet" program to notify
patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended
or revoked license as a result of DUI convictions by December 31, 2009. Updated Hot Sheets will
be distributed to patrol and traffic officers every three to four weeks. They will conduct one "Court
Sting" operation to cite individuals driving from court after having their license suspended or
revoked by September 30, 2010. They will increase the total department-wide number of vehicles
impounded (30 day holds) by 5 % from the FFY 2008 base year total (October 1, 2007 -September
30, 2008) of 570 to 599 by September 30, 2010. And they will increase the Department's
enforcement index twenty-five points from the FFY 2008 base year rate (October 1, 2007 -
September 30,2008) of 5,509 to 6,886 by September 30,2010.
The Palo Alto Police Department will work to create media opportunities throughout the grant
period to call attention to the innovative program strategies and outcomes.
CMR:416:09 Page 2 of 3
RESOURCE IMPACT
Palo Alto's $46,465 allocation of funds will be received to offset supplies, travel and overtime
expenditures from OTS as reimbursements. Revenue and expenses of $46,465 will be budgeted as
part of the mid-year repoli.
No additional officer positions will be added to the police depaJiment's approved staffing
allocation; the program will be implemented with existing staff, reimbursed on an oveliime basis.
The program will be reevaluated at the conclusion of the grant to detennine the success of the
program.
POLICY IMPLICATIONS
The grant acceptance is consistent with City policy.
ENVIRONMENTAL REVIEW
This is not a project subject to the Califomia Environmental Quality Act (CEQA) requirements.
ATT ACHMENTS
Copy of grant contract with the State of California Office of Traffic Safety.
PREP ARED BY:
DEPARTMENT HEAD:
CITY MANAGER APPROVAL:
CMR:416:09
MIKE DENSON ~
Police Lieutenant
1Jn'l/~ ~
DENNIS BURNS
Police Chief
~~£.. y:=
J . S KEENE
. Manager
Page 3 of 3
~'t4/ State of California -~~~ .... 1 jl-I:.-.~'!J GRANT NUMBER ~
_ ,,'!J
r:' t
-j~ r;' OFFICE OF TRAFFIC SAFETY PT1042 "~I:.-·JP ~:~t; ... GRANT AGREEMENT
PAGE 1
1. GRAl'lT TITLE
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)
2. NAME OF APPLICA1'lT AGENCY 4. GRANT PERIOD
CITY OF PALO ALTO Month -Day -Year
3. AGENCY UNIT TO HANDLE GRANT From: 10/1/09
PALO ALTO POLICE DEPARTMENT To: 9/30/10
S. GRANT DESCRIPTION
To reduce the persons killed and injured in crashes involving alcohol, speed, red light running, and other
primary collision factors. "Best practice" strategies will be conducted on an overtime basis. The funded
enforcement strategies include DUIIDriver's License checkpoints and DUl saturation patrols. This program will
also develop a "Hot Sheet" program. Court "stings" operations that will focus on DUl offenders with a
suspended or revoked driver license who get behind the wheel after leaving court. This program will also
concentrate on speed, aggressive driving and seat belt enforcement. Additionally, enforcement operations will
be directed to intersections with disproportionate numbers of traffic crashes. These strategies are designed to
earn media attention thus enhancing the overall deterrent effect.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 46,465.00
7. ApPROVAL SIGNATURES
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL OF ApPLICANT AGENCY
NAME: Mike Denson PHONE: 650-743-9931 NAME: Dennis Burns PHONE: 650-329-2556
TITLE: Lieutenant FAX: 650-617-3120 TITLE: Interium Police Chief FAX: 650-617-3120
ADDRESS: City of Palo Alto Police ADDRESS: City of Palo Alto Police
275 Forest Avenue 275 Forest Avenue
Palo Alto. CA 94301 Palo Alto. CA 94301
E-MAIL: mike.denson@cityofpaloalto.org E-MAIL: dennis.burns@cityofpaloalto.org
~~~~" '\r'LI·Lo0'1 ~~ r/~f (Signature) (Date) (Signature) (, ate)
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED To RECEIVE PAYMENTS
NAME: Peter Hazarian PHONE: 650-329-2346 NAME: Administrative Services
TITLE: Sr. Administrator FAX: 650-617-3120
ADDRESS: City of Palo Alto Police ADDRESS: 250 Hamilton Avenue
275 Forest Avenue Palo Alto, CA 94301
Palo Alto, CA 94301
E-MAIL: pete.hazarian@cityofpaloalto.org
17d:~,) 7-2.1. Z,o-'1
(Date)
OTS-38 (Rev. 6/06)
Page 2 (Office of Traffic Safety Use Only)
EFFECTIVE DATE OF AGREEMENT: 10/1/2009 GRANTEE CITY OF PALO ALTO GRANT NO. PT1042
8. Action No. 1 Date: 9/20/2009 10. TYPE OF AGREEMENT Initial XI Revision I Cont. I
FUND I PROGRAM TASK NO. F.Y.
Revision No. Date: 402 10-PT 2 2010
9. Action Taken 11. FUNDING DISPOSITION & STATUS
Fiscal Year Amount
Initial approval of 2010 HSP funds obligated.
2009-10 46,465.00
Total 46,465.00
Obligated This Action 46,465.00
Previously Obligated 0.00
Total Amount Obligated 46,465.00
Amount Suspended 0.00
State FY 2009-1 0
2700-1 01 -0890 (1/09) TOTAL FUNDS PROGRAMMED 46,465.00
Catalog Federal Domestic Assistance No. 20.600
12. BUDGET SUMMARY (From Schedule B Detail) -FISCAL YEAR GRANT PERIOD ENDING: 9/30/2010
2010 2009-10 TOTAL GRANT
COST CATEGORY GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATE
A. Personnel Costs 43,765.00 0.00 43,765.00 43,765.00
B. Travel Expenses 2,200.00 0.00 2,200.00 2,200.00
C. Contractual Services 0.00 0.00 0.00 0.00
D. Equipment 0.00 0.00 0.00 0.00
E. Other Direct Costs 500.00 0.00 500.00 500.00
F. Indirect Costs 0.00 0.00 0.00 0.00
TOTAL FEDERAL FUNDS 46,465.00 0.00 46,465.00 46,465.00
13. GRANT APPROVAL & AUTHORIZATION TO EXPEND OBLIGATED FUNDS
A. APPROVAL RECOMMENDED BY B. AGREEMENT & FUNDING AUTHORIZED BY
NAME: DONNA BLACK NAME: CHRISTOPHER J. MURPHY
TITLE: Regional Coordinator TITLE: Director
PHONE: (916) 509-3015
E-MAIL: dblack@ots.ca.gov
Office of Traffic Safety Office 01 Tral~ 2208 Kausen Drive, Suite 300 2208 Kausen Drive, Suo e 300
Elk Grove, CA 95758-7115 E~0?r:r~ 95758 1 5 -·:f~~,· ..... ,-._-..... .. ~ .\ .. '
Signature .' \ .-~., \ l . , ,,\( Signature • \1 ,\, \., ~, ':" 'I \ ..... ') \11 -...: ... -\ ,....--,.-.
... -'-'--, I
OTS-38a* (Rev 2/07)
GRANTS MADE EASY -STEP
Overtime
SCHEDULE A
GRANT No: PT1042
GRANT DESCRIPTION
GRANT TITLE: SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)
AGENCY: PALO ALTO POLICE DEPARTMENT
PROPOSED BEGINNING DATE: 1011109 PROPOSED ENDING DATE: 9130110
PROBLEM STATEMENT:
Using local data (not OTS Rankings or SWITRS) complete the table below.
Collision Type 2005 2006 2007
Collisions Victims Collisions Victims Collisions
Fatal 3 3 3 3 0
Injury 424 530 376 465 373
Page 1
Victims
0
480
Fatal Injury Killed Injured Fatal Injury Killed Injured Fatal Injury Killed Injured
Alcohol Involved 1 40 1 15 1 11 1 15 0 10 0 12
Hit & Run 1 20 1 21 1 20 1 25 0 14 0 17
Nighttime 0 28 0 36 1 23 1 32 0 27 0 36
(2100-0259 hours)
Please provide detailed answers to the following questions as part of the Problem Statement:
1. How many sobriety checkpoints did your department conduct between October 1,2007 and
September 30, 2008? (Include checkpoints from all funding sources, i.e. OTS grants or mini-grants,
and department funded)
OTS Grant #: nla; # of Checkpoints: ~(Not A YOID)
OTS Grant #: nla; # of Checkpoints: Q (Not A YOID)
Mini-Grant #: nla; # of Checkpoints: Q
# of A VOID Supported Checkpoints: .1 (In Your Jurisdiction)
# of Department Funded Checkpoints: unknown (Not OTS Funded)
Additional Information:
2. What is the average number of DUI arrests and vehicles impounded per checkpoint?
2
3. Does your agency participate in an A VOID program? yes
• A VOID the.u DUl Campaign in Santa Clara County
4. What percent of your total DUI arrests between October 1,2007 and September 30, 2008 were made
as a result of a collision?
15 %
OTS-38b GME STEP Overtime
(Rev. 10/08)
GRANTS MADE EASY -STEP
Overtime
SCHEDULE A
GRANT No: PT1042
GRANT DESCRIPTION
S. What percent of your total fatal and injury collisions October 1, 2007 and September 30, 2008
occurred at intersections?
35%
6. Describe the problem caused by red light running in your city.
During FY 07/08, 46 reported collisions resulted from running red lights in Palo Alto. We issued 444
citations for red light violations
Page 2
7. Is illegal street racing a problem in your city? If illegal street racing is a problem in your city, has
your department received training through San Diego Police Department's "DragNet" program on
how to conduct inspections of vehicles suspected of being equipped with illegal street equipment?
Street Racing is not a problem in Palo Alto.
8. What are your primary collision factors?
VC 22350 VC 22107 VC 22106
9. Seat belt citations make up what percent of all hazardous citations issued?
6%
10. What is your current administrative recovery fee for vehicles impounded for up to 30 days and how
much of the fee goes to the General Fund vs. a special Traffic Offender account? How is it used?
Recovery fee is $125.00 per vehicle. The fees go to the general fund that funds police department activities.
There is no special traffic offender account.
PERFORMANCE MEASURES:
Goals:
1. To reduce the number of persons killed in traffic collisions.
2. To reduce the number of person injured in traffic collisions.
3. To reduce the number of persons killed in alcohol-involved collisions.
4. To reduce the number of persons injured in alcohol-involved collisions.
5. To reduce hit & run fatal collisions.
6. To reduce hit & run injury collisions.
7. To reduce nighttime (2100 -0259 hours) fatal collisions.
OTS-38b GME STEP Overtime
(Rev. 10/08)
GRAl~TS MADE EASY -STEP
Overtime
SCHEDULE A
GRANT No: PTI042
GRANT DESCRIPTION
8. To reduce nighttime (2100 -0259 hours) injury collisions.
9. To reduce fatal collisions at intersections.
10. To reduce injury collisions at intersections.
11. To reduce fatal collisions involving red light runners.
12. To reduce injury collisions involving red light runners.
13. To reduce fatal collisions where unsafe speed was the primary collision factor.
14. To reduce injury collisions where unsafe speed was the primary collision factor.
15. To increase seat belt use.
Objectives:
Page 3
1. To issue a press release announcing the kick-off of the grant by November 15,2009. The press releases
and media advisories, alerts, and materials must be forwarded to the OTS Public Infonnation Officer at
pio@ots.ca.gov and copy the OTS Coordinator for approval 14 days prior to the issuance date of the
release.
2. To use the following standard language in all press, media, and printed materials: "Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration."
3. To email a draft of all grant-related media releases, media advisories, alerts and materials to the OTS
Public Infonnation Officer at pio@ots.ca.gov and copied to your OTS Coordinator for approval 14-days
prior to the issuance date of the release (media communications reporting the results of grant activities
such as checkpoints and saturation patrols are exempt from this requirement).
4. To submit applications for the California Law Enforcement Challenge
(http://www.chp.ca.gov/features/ciec.html) by the deadlines of March 26,2010 to OTS and:
California Law Enforcement Challenge
P.O. Box 942898
Sacramento, CA 94298-0001
Attention: Special Projects Section (052)
OTS-38b GME STEP Overtime
(Rev. 10/08)
GRANTS MADE EASY -STEP
Overtime
SCHEDULE A
GRANT No: PT1042
GRANT DESCRIPTION Page 4
5. To conduct seat belt usage surveys during September 20 I O. (A pre-agreement survey will be required to
determine the base year seat belt use rate. Go to http://www.ots.ca.gov/Grants/files/pd£lseatbeltlbelt.pdf
for survey methodology and forms.)
6. To conduct Standardized Field Sobriety Testing (SFST) training for 20 officers by March 31, 20 I O.
7. To conduct.f. DUIIDL checkpoints by September 30,2010.
Note: For combination DUIIDL checkpoints, departments must issue press releases that mention DL's
will be checked at the DUIIDL checkpoint. Also, according to the Attorney General's Office all
DUIIDL checkpoint operations must have signs reading "DUIlDriver's License Checkpoint Ahead."
To maximize effectiveness, it may be necessary to conduct a checkpoint operation at more than one
location on any given day/ night. Each checkpoint should be highly publicized and visible. No
occupant restraint citations will be issued at the checkpoints. OTS does not fund or support
independent DL checkpoints. Only on an exception basis and with OTS pre-approval, will OTS
fund checkpoint operations that begin prior to 1800 hours.
8. To conduct .f. DUI saturation patrols by September 30, 2010.
9. To conduct 1 special enforcement operations targeting red light running enforcement by September 30,
2010.
10. To conduct 1 special enforcement operations at or near intersections with a disproportionate number of
traffic collisions by September 30, 2010.
11. To conduct 1 special enforcement operations targeting drivers exhibiting excessive speed by September
30,2010.
12. To increase total department-wide seat belt citations as a percent of total hazardous or moving citations
issued by 25 percentage points from the FFY 2008 base year rate (October 1, 2007 -September 30,
2008) of Q % to .a % by September 30, 2010.
13. To develop a "Hot Sheet" program to notify patrol and traffic officers to be on the lookout for identified
repeat DUI offenders with a suspended or revoked license as a result of DUI convictions by December
31, 2009. Updated Hot Sheets will be distributed to patrol and traffic officers every three to four weeks.
14. To conduct 1 "Court Sting" operation to cite individuals driving from court after having their license
suspended or revoked by September 30,2010.
OTS-38b GME STEP Overtime
(Rev. 10/08)
GRANTS MADE EASY -STEP
Overtime
SCHEDULE A
GRANT No: PTI042
GRANT DESCRIPTION Page 5
15. To increase the total department-wide number of vehicles impounded by 2. % from the FFY 2008 base
year total (October 1, 2007 -September 30, 2008) of 570 t0599 by September 30, 2010.
16. To increase the Department's enforcement index 25 points from the FFY 2008 base year rate (October
1, 2007 -September 30, 2008) of 5509 to 6886 by September 30, 2010.
Note: To determine your department's appropriate hazardous citation level analyze your traffic
enforcement index (total hazardous citations divided by fatal and injury collisions). Northwestern
University teaches that a minimum traffic enforcement index of 25 is required to reach the citation
threshold of effectiveness in reducing traffic collisions. If your city has a large number of out-of-town
drivers, a traffic enforcement index in the 25-35 range may be more desirable. Out-of-town drivers are
generally not reached through education and voluntary compliance programs. The recommended traffic
enforcement index is a guide and not necessarily a rule.
NOTE: Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a
particular police officer issue a specified or predetermined number of citations in pursuance of the
goals and objectives hereunder.
METHOD OF PROCEDURE:
Phase I: Program Preparation, Training, and Implementation (October 1,2009 -December 31,2009)
• The police department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.
• A draft news release will be submitted to OTS to announce the grant program.
• If necessary, an ordinance or resolution will be submitted to allow for the establishment of the "Vehicle
Impound Program" administrative tow fee.
• All training needed to implement the program will be conducted this quarter.
• All grant related purchases needed to implement the program will be made this quarter.
• In order to develop the "Hot Sheets", research will be conducted to identify the "worst of the worst"
repeat DUI offenders with a suspended or revoked license as a result of a DUI conviction. The Hot
Sheets may include the driver's name, last known address, DOB, description, current license status, and
the number of times suspended or revoked for DUI. Hot Sheets will be updated and distributed to traffic
and patrol officers every three to four weeks.
• The police department will meet with appropriate court personnel to help develop an operational plan to
conduct court stings.
• Implementation of the STEP program will be accomplished by deploying on an overtime basis personnel
at high collision locations. DUIlDriver's License checkpoint site locations will have a history of
significant alcohol involved collisions and/or DUI arrests.
OTS-38b GME STEP Overtime
(Rev. 10/08)
GRANTS MADE EASY -STEP
Overtime
SCHEDULE A
GRANT No: PTI042
GRANT DESCRIPTION
Phase II: Community Awareness (Throughout Grant Period)
• The police department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Phase III: Data Gathering and Analysis (Throughout Grant Period)
Page 6
• The police department will submit a Quarterly Performance Report (QPR) and Quarterly Evaluation
Data Form, Schedule C, within 30 days following each calendar quarter.
• The final QPR, Schedule C, and Executive Sununary are due to OTS by October 31, 2010.
• Reports shall be completed in accordance with OTS requirements specified in the Grant Program
Manual, Chapter 7, and submitted in compliance with the signed Acceptance of Conditions and
Certifications (OTS-33) included within this agreement.
METHOD OF EVALUATION:
The Office of Traffic Safety will use the QPR data to determine whether the grant was successful. OTS
will also select grants for monitoring reviews to ensure the accuracy of claimed costs. For example, OTS
will review claimed costs to ensure they are supported by time sheets, vouchers, invoices, purchases, etc.
ADMINISTRATIVE SUPPORT:
This program has full support of the City of Palo Alto Police Department and every effort will be made to
continue the activities after the grant conclusion. The Palo Alto City Council has endorsed this grant by
resolution.
OTS-38b GME STEP Overtime
(Rev. 10108)
COST CATEGORY
A. PERSONNEL COSTS
Overtime
DUUDL Checkpoints
DUI Saturation Patrols
Special Enforcement Operations
Court Stings
Overtime Benefits @ 2.45%
GRANTS MADE EASY· STEP
Overtime
SCHEDULE B· PAGE 1
DETAILED BUDGET ESTIMATE
GRANT NO. PTI042
FISCAL YEAR ESTIMATES
FFY -1
10/1/2009
Thru
9/30/2010
$20,000.00
7,600.00
11,443.00
3,675.00
1,047.00
Category Sub-Total $43,765.00
B. TRAVEL EXPENSE
In State
Category Sub-Total
C. CONTRACTUAL SERVICES
NONE
Category Sub-Total
OTS-38d GME STEP Overtime
(Rev. 11107)
$2,200.00
$2,200.00
$0.00
$0.00
TOTAL COST
TO GRANT
$20,000.00
7,600.00
11,443.00
3,675.00
1,047.00
$43,765.00
$2,200.00
$2,200.00
$0.00
$0.00
GRANTS MADE EASY -STEP
Overtime
SCHEDULE B -PAGE 2
DETAILED BUDGET ESTIMATE
GRANT NO PTI042
FISCAL YEAR ESTIMATES
COST CATEGORY FFY -1
D. EQUIPMENT
None
Category Sub-Total
E. OTHER DIRECT COSTS
Printing/Duplication
Category Sub-Total
F. INDIRECT COSTS
NONE
Category Sub-Total
GRANT TOTAL
OTS-38e GME STEP Overtime
(Rev. 10108)
10/1/2009
Thru
9/30/2010
$0.00
$500.00
$500.00
$0.00
$0.00
$46,465.00
TOTAL COST
TO GRANT
$0.00
$0.00
$500.00
$500.00
$0.00
$0.00
$46,465.00
PERSONNEL COSTS:
Overtime
GRANTS MADE EASY -STEP
Overtime
SCHEDULE B-1
GRANT No. PT1042
BUDGET NARRATIVE Page 1
Budgeted grant activities will be conducted by agency personnel on an overtime basis. Grant funded
operations may be conducted by personnel such as an Officer, Lieutenant, Sergeant, Corporal, Deputy,
Community Services Officer, Dispatcher etc., depending on the titles used by the agency. Personnel will be
deployed as needed to accomplish the grant goals and objectives.
Costs are estimated based on an overtime hourly rate range of $72.00/hr to $87.44/hr.
Overtime reimbursement (OT hourly rate and benefit) will reflect actual costs of the personnel conducting
the appropriate operation up to the maximum range specified.
Maximum Overtime Benefit Rate
Unemployment Insurance 0%
Social Security/FICA (OASDI) 0%
Workers Compensation 0%
Medicare l.45<Y<
State Disability/SDI 1.0%
Total Benefit Rate 2.45%
TRA VEL EXPENSE:
In-State
Costs are included for appropriate staffto attend conferences and training events supporting the grant goals,
objectives and/or traffic safety. Funds may be used to attend OTS approved training. Anticipated travel and
events include local mileage for grant activities and meetings, OTS Grantee Operational Training and the
Vehicle Homicide Seminar. All conferences, seminars or training not specifically identified in the SCH B 1
budget, must be approved by ors All travel claimed would be at the agency approved rate. Per diem may
not be claimed for meals provided at conferences when registration fees are paid with ors grant funds.
Note: To be eligible to attend the Vehicular Homicide Conference the grantee must have successfully
completed the POST DWI Detection and SFST course along with completion of the Accident Scene
Investigation course. The officer/detective selected to attend the Vehicle Homicide conference should
be currently assigned to work on DUI fatal collisions for their agency.
CONTRACTUAL SERVICES:
None
OTS-38f GME STEP Overtime
(Rev. 10108)
EQUIPMENT:
None
OTHER DIRECT COSTS:
GRANTS MADE EASY -STEP
Overtime
SCHEDULE B-1
GRANT No. PT1042
BIlDGET NARRATIVE Page 2
Printing/Duplication-Costs include the purchases of paper, production, printing and/or duplication of
materials associated with daily grant operations.
INDIRECT COSTS:
None
PROGRAM INCOME:
There will be no program income generated from this grant.
OTS-38fGME STEP Overtime
(Rev. 10/08)
'~ii~~#-::-PT1D42 t)l~~--:-,",. t·.' "'--~2£G8iFED~Al~~EAR.
Palo Alto Police Department10-01-.~.r;. ;"RJ -01.-08,. Q4-01 ~0~~7~01 ~O~ . : '(EAR " .,::...QTJ:L1:.::G~ ~:j'.c,q:l'!:q "" .,;..:.Q!R§... ,.. _w9TR ~ . QTR 4 TO . ,
GME STEP-OT 12-31-07 03-31-08 06-30-08 09-30-08
. , .. ~,." ·"\.'·':C""·Go:AC.'iDATAPOINTS'<
Total Traffic Fatalities -Victims 1 0
Total Traffic Injuries -Victims
Alcohol Involved Fatalities -Victims
88 70 75 92 325 0 0 0 0 \. '~,6 ::.'T
o 0 0 0 0 0 0 0 0 " '-:0'
Alcohol Involved Injuries -Victims 2 3 6 14 0 0 0 0 P :>~J)~~ 0 0 0 0
Hit and Run Fatal Collisions 0 0 0 0 0 0 o 0 0 0 0 0 ,'.0\'; .
Hit and Run Injury Collisions
Nighttime (2100 -0259 HRS) Fatal Collisions
Nighttime (2100 -0259 HRS) Injury Collisions
Intersection Fatal Collisions
Intersection Injury Collisions
Red Light Running Fatal Collisions -CVC
21453(a)
Red Light Running Injury Collisions -CVC
21453(a)
3
o
5
o
27
o
6
5 5
0 0
4 3
0 0
20 24
0 0
6 7
Speed as the PCF in Fatal Collisions 0 0 0
Speed as the PCF in Injury Collisions 31 24 29
7 20
0 0
9 21
1 1
24 95
0 0
6 25
o o
25 109
Seat Belt Use Survey Rate (from Observational :' ..': ' ...•.... ".~.,
Surveys) Grantee must complete a Pre-survey o·c:tEN"rER··pR'E~6prRA.J1QNAl.'
before operations commence and a Post-4 "' j : .. ";'S1JRVEY,RE$UtT$~": 0%
survey after operations conclude. CANNOT ... ." ~<:".'l~<i ·· ',' .~.
USE ClOT SURVEYS " .. . .: -1'
OBJECTIVE DATA POINTS I ~~~~~~~==~~ Offi~ers Trained in Standardized Field Sobriety I,'" 0 ..... l·i .... O:····;.·I~,;, 0 ':0 . ~:Q
TesttnQ (SFST) . ,.-.:.,,' '" J" ":
DUllDriver's License Checkpoints Conducted
(Grant Funded Enforcement Activity)
Vehicles Through Checkpoints
Drivers Screened at CheckQoints
Field Sobriety Tests Administered at
Checkpoints
DUI Arrests from CheckpOints
Vehicles ImQQunded at Checkpoints
Criminal (in custody) Arrests at Checkpoints
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Total Departmentwide Seatbelt Citations
Seat Belt Citations as a Percent of Total
Hazardous Citations Issued
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Issued
Total Departmentwide Fatal and Injury
Collisions 88
125 156 175
70 75 93
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STA TE OF CALIFORNIA. OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
OTS-33 (Rev. 09/08)
ApPLICANT AGENCY OTS GRANT NUMBER
Ci of Palo Alto Police De artment AL1042
The following attachments are included herein and constitute a part of this Grant Agreement:
1. OTS-38 -Page 1 5. Schedule C -Quarterly Evaluation Data (when required)
2. Schedule A -Grant Description 6. OTS-33 -Acceptance of Conditions and Celtifications
3. Schedule B -Detailed Budget 7. General Terms, Conditions, and Celtifications
Estimate for Grant Costs (OTS Grant Program Manual (GPM), Exhibit 6A.
4. Schedule B-1 -Budget GPM available on-line at www.ots.ca.gov)
Narrative
TERMS AND CONDITIONS
It is understood and agreed by the Grantee that grant funds received as a result ofthis Agreement are
subject to all applicable federal and state regulations governing grants and to the following applicable
controls, terms and consideration expressed in the OTS Grant Program Manual which includes but is not
limited to :
REpORTS/ CLAIMS FOR REIMBURSEMENT
1. Quarterly Performance RepOits and Reimbursement Claims must be submitted by the Grantee to
the Office of Traffic Safety (OTS) by January 30, April 30, July 30, and October 30, during each
year of grant operation. The failure to timely submit complete and correct claims within sixty (60)
days of their due dates may constitute Grantees irrevocable waiver of any right to thereafter recover
from Grantor any part of those waived grant sums which may thereafter be reallocated or reverted
by Grantor.
2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future
grant funding anytime a Grantee fails to comply with any applicable term or condition of this Grant
Agreement or program guidelines (GPM, Chapter 3.11). This may include, but is not limited to,
the following:
• Failure to submit acceptable and timely reimbursements claims;
• Failure to submit acceptable and timely quarterly performance reports;
• Failure to submit an acceptable and timely Schedule C, Quarterly Evaluation Data (OTS-38g,
applies only when a Schedule C has been required);
• Failure to comply with requirement of the Single Audit Act (GPM, Chapter 4.11); and
3. By October 30, "continuing" grants must submit a September 30 claim and a written justification to
support carrying forward the remaining grant year unexpended funds. September 30 claims and
written justifications, supporting the carrying forward of these prior year unexpended funds
submitted after November 30 may not be processed and the prior claim (i.e., June 30) will be
considered the year-end claim in order to close out the federal fiscal year ending September 30. In
addition, these unexpended funds will be de-obligated and allocated to new grants.
SUB-CONTRACTS
Grantee may enter into subcontract(s) to perform applicable provisions of this Grant Agreement. The
Grantee is responsible for ensuring that all activities delegated to subcontractors are in support of this
Grant Agreement.
A. Grantee is the responsible party and shall remain liable for the performance of the terms,
conditions, assurances, and certifications of this Grant Agreement, without recourse to
the State, regarding the settlement and satisfaction of all contractual and administrative
issues arising out of subcontract agreement(s) entered into in support of this Grant
Agreement, including disputes, claims, or other matters of a contractual nature as well as
civil liability arising out of negligence or intentional misconduct of the subcontractor(s).
B. Nothing contained in this Grant Agreement shall create any contractual relation between
the State and any subcontractors, and no subcontract shall relieve the Grantee of its
responsibilities and obligations hereunder. Grantee agrees to be as fully responsible to
the State for the acts and omissions of its subcontractors and of persons either directly or
indirectly employed by any of them as it is for the acts and omissions of persons directly
employed by the Grantee. The Grantee's obligation to pay its subcontractors is an
independent obligation from the State's obligation to make payments to the Grantee. As
a result, the State shall have no obligation to payor to enforce the payment of any
moneys to any subcontractor.
4. Consultants and/or sub-contractors shall be selected in accordance with the grantee agency
procurement policies and procedures in order to comply with the terms of this agreement and in
accordance with OTS GPM Chapter 6 Procurement & Contract Administration and Exhibit 6-A
General Terms, Conditions, and Certifications.
The Grantee, consultant, contractor and/or sub-contractor are subject to all applicable terms and
conditions and are bound by the applicable certifications of the Grant Agreement and 49 CFR Part
18, and/or CFR Part 19 whichever is applicable.
Grantor is not obligated to make any payment under any agreement prior to final execution or
outside the terms of the sub-contract period. Contractor/Grantee Agency expenditures incurred
prior to final sub-contract execution are taken at the risk of that Contractor/Grantee Agency and will
be considered unallowable if that agreement/sub-contract is not executed.
A V AIL ABILITY OF FUNDS
5. If, during the term of the Grant award, federal funds become reduced or eliminated, OTS may
immediately terminate or reduce the Grant award sum for allowable and uncancelable grant costs
incurred following receipt of Grantor's written notice to the Grantee.
6. Funds Awarded under Catalog of Federal Domestic Assistance (CFDA) Number 20.600.
REVISIONS
7. Grant Agreement revisions are allowed in accordance with the guidelines detailed in the OTS GPM,
2
Chapter 3.9 and confonning to the revision examples provided in Chapter 3.8. All appropriate
documentation required to request a grant revision requiring Grantor's approval (i.e. budget
category increases, etc.) must be timely submitted to Grantor.
8. No alteration or variation of the tenns of this Agreement shall be valid unless made in writing and
signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall
be binding on any of the parties hereto.
9. Those additional applicable tenns and conditions identified in the OTS GPM, Chapter 6, General
Terms, Conditions, and Certifications (Exhibit 6-A), are incorporated herein by reference and
made a part of this Agreement.
TRAFFIC ENFORCEMENT AGENCIES ONL v:
10. Full time Grantee traffic enforcement personnel and any equipment funded under this Grant shall
be dedicated solely to Grant supported enforcement tasks unless a criminal offense is committed in
the officer's presence and response to an officer in distress is initiated, and a riot requires that all
available enforcement personnel be committed in response.
11. By signing this document the Grantee certifies that it is not suspended or debaned from doing
business with the Federal Government.
We, the officials named below, hereby swear that we are duly authorized to legally bind the Grant
recipient to the above desctibed Grant tenns and conditions. Executed on the date and in the county
named below and made under penalty of perjury under the laws of the State of California.
GRANT DIRECTOR'S NAME
v\\\o(c \)~NSCN
GRANT DIRECTOR'S SIGNATURE ~ \v-.. ~'AS~
TITLE
~0U u[ L~ ~u )~roJA(\jT
TITLE
3
EXECUTED IN THE COUNTY OF
DA TE EXECUTED
11. -2-\-'2.00(:\
EXECUTED IN THE COUNTY OF
~J/7fI m {'kYtt
7