HomeMy WebLinkAboutStaff Report 280-09City of Palo Alto
MEMORANDUM
TO: City Council
DATE: June 08, 2009
SUBJECT: Budget Adoption Ordinance (CMR 280:09)
The attached CMR 280:09 is being provided in this packet without any of the noted
attachments, except for Exhibit B to Attachment 1 (Amendments to City Manager's
Proposed Budget) as a reference for the City Council's discussion of the Budget Adoption
Recommendations on June 8, 2009
The final CMR with all attachments along with any changes that are proposed during the
June 8, 2009 public hearing will be included in the packet for June 15, 2009.
Budget Adoption is scheduled for June 15, 2009
BUDGET
FY 2010 & FY 2011
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE: JUNE 08, 2009 CMR: 280:09
REPORT TYPE: Public Hearing
SUBJECT: Approval of an Ordinance Adopting the Fiscal Years 2010 and 2011
Budget, Including the Fiscal Year 2010 Capital Improvement
Program, Changes to the Municipal Fee Schedule, Utility Rates and
Charges, and Changes To Compensation Plans
EXECUTIVE SUMMARY
The documents attached outline the amendments to the City's Operating and Capital Fiscal Year
2010 and 2011 Proposed Budgets, Municipal Fee Schedule, Utility Rate changes, and
amendments to two of the City's Compensation Plans. The City Council will first review these
documents on June 8, 2009. The Public Hearing will be continued to June 15, at which point the
Council will be asked to adopt the FY 2010 and 2011 budgets and other associated actions.
RECOMMENDATION
Staff recommends that the City Council approve the following:
1. The Budget Adoption Ordinance (Attachment 1), which includes:
a. The City Manager's Fiscal Years 2010 and 2011 Proposed Budget (Exhibit A -
previously distributed)
b. All changes detailed in the Amendments to the City Manager's Fiscal Years 2010 and
2011 Proposed Budget (Exhibit B)
c. Fiscal Year 2010 Proposed Municipal Fee Schedule (Exhibit C -previously
distributed)
d. Revised pages to the Table of Organization (Exhibit D)
e. Amendments to the Fiscal Year 2010 Proposed Municipal Fee Schedule (Exhibit E)
2. Resolution Amending Utility Rate Schedules for a Refuse Rate Increase (Attachment 2)
3. Resolution Amending Utility Rate Schedules for a Water Rate Increase (Attachment 3)
CMR:280:09 Page 1 of 12
4. Resolution Amending Utility Rate Schedules for a Wastewater Collection Rate Increase
(Attachment 4)
5. Resolution Amending Utility Rate Schedules for a Gas Rate Decrease (Attachment 5)
6. Resolution Amending Utility Rate Schedules for an Electric Rate Increase (Attachment 6)
7. Resolution Amending Utility Rate Schedules for Utility Service Rate changes (Attachment 7)
8. Resolution Amending Utility Rate Schedules for Fiber Optic Rate increases (Attachment 8)
9. Resolution Amending Utility Rate Schedules for the Residential Rate Assistance Program
changes (Attachment 9)
10. Resolution Amending the Compensation Plan for Management and Professional Personnel
and Council Appointed Officers (Attachment 10)
11. Resolution Amending the Compensation Plan for Service Employees International Union
(SEIU) (Attachment 11)
BACKGROUND
The City Manager's Fiscal Years 2010 and 2011 Proposed Operating Budget and the Fiscal
Years 2010 and 2011 Proposed Capital Budget was initially submitted to City Council on April
27, 2009. During the month of May, the Finance Committee held hearings and reviewed the
Proposed Budget, including the General Fund, Enterprise Funds, Internal Service Funds, Capital
Improvement Programs, and the Municipal Fee Schedule. A total of seven public hearings were
held on May 5, 7, 12, 13, 19,26 and 28 during which the Committee reviewed and discussed the
City'S operating and capital expenditures for the next two years.
As a result of the hearings, the Finance Committee and staff have recommended changes to the
Proposed Budget as detailed in Exhibit B. It is important to note that the Fiscal Year 2011
budget is adopted "in-concept" with the attached ordinance (Attachment 1). The Fiscal Year
2011 spending plan will be reviewed and modified as necessary during the interim budget cycle
next year.
DISCUSSION
This staff report focuses primarily on the financial changes recommended by the Finance
Committee during the public hearing process and the budget adjustments proposed by staff
following submission of the original proposed budget. Certain key non-financial changes are also
highlighted in this report. All other non-financial recommended changes to the proposed budget
are described in Appendix 4, which was distributed to the Finance Committee on May 26, and
will be incorporated into the Fiscal Years 2010 and 2011 Adopted Budget document.
Included in the City Manager's FY 2010 Proposed Budget is a $3 million placeholder credit for
anticipated employee compensation reductions. The Palo Alto Police Officers Association
CMR:280:09 Page 2 of 12
(PAPOA) has agreed to defer its previously negotiated 6 percent salary increase for one year.
This results in an expenditure reduction of $ 794,068 which reduces the placeholder credit to
$2.2 million. These changes have been noted in the Exhibit B attachment. The International
Association of Fire Fighters (IAFF) has proposed a similar reduction; however it has not been
finalized at this time. Staff wi1l continue negotiations and discussions with the Service Employee
International Union (SEIU) and ManagementiProfessionallabor groups post budget adoption.
Additionally, the Finance Committee directed staff to report back during Fiscal Year 2010 on the
following issues:
• Evaluation of the future organization of the Office of Emergency Services (OES),
including consolidation and coordination
• Regionalization options for Public Safety functions
• A review of the Capital Improvement Plan review and selection process and to
incorporate input from the Planning and Transportation Commission and public
• Encourage staff to request price discounts on contacts
• Staff to return with Police and Fire Overtime trends and incorporation information into
quarterly financial reports. The five-year trend information that was requested by the
Finance Committee has been included at the end of this report
• Staff to provide Planning and Transportation Commission with quarterly overtime reports
as it relates to PTC meeting coverage by non-exempt staff
• City Manager to review General Fund training budgets and reduce by 10 percent for
discretionary training where possible
• City Manager to review Enterprise Fund training and travel budgets and reduce by 10
percent for discretionary training where possible
The following table summarizes the financial impacts to the General Fund due to the changes
presented in this memorandum:
CMR:280:09 Page 3 of 12
General Fund
FY 2010 FY2011
Beginning balance $571,000 ($3,082,000)
Chanees to Revenue
Remove New Parking Revenue for Foothills Pk. ($150,000) ($150,000)
Increase Golf Course Revenue $148,170 $148,170
Restore BLS Program Revenue $236,000 $236,000 I
Net Changes to Revenue . Increase $234,170 $234,170 ·
Chanees to Exoenditures i
Increase to City Council Contingency ** $43,000 $43,000 •
Increase to City Manager Contingency ** $84,100 $84,100
Reallocation of .5 PTE from PWD to CIP** ($46,160) ($46,160)
Remove Asst. Director of Planning ($236,280) ($236,280) I
Increase to City Manager Budget -Sustainability $32,000 $32,000 •
Remove cost increase for CAO evaluator ($11,000) ($11,000) ,
Restore Funding for Twilight Concerts $41,000 $41,000
Decrease Golf Course Expenses ($11,099) ($11,099)
Restore BLS Program Expense $108,000 $108,000
V2 Estimated savings for sustainability efforts ($132,182) ($132,182)
20 percent travel reduction ($35,500) ($35,500)
Reduce GF transfer to Capital Fund (additional) ($1,000,000)
Net Changes to Expenditures -Decrease ($1,164,121) ($164,121)
Net Change $1,398,291 $398,291
Reduction of Bridge (one-time) options ($1,900,000)
Ending Balance $69,291 ($2,683,709)
Staff Recommendati ons* *
Finance Committee-Recommended Changes to the City Manager's Proposed Budget
The Finance Committee recommends the following changes based on new information following
submittal of the original proposed budget.
General Fund
Office of the City Manager
• Increase budget by $32,000 for both Fiscal Years 2010 and 2011 for the Sustainability
Program. The Finance Committee recommended the ongoing increase instead of a one-
time transfer from the Council contingency account.
City Council
• Remove cost increase for outside CAO evaluator contract, results in an expense reduction
of ($11,000). The Finance Committee indicated that this expense should come out of the
Council contingency account, if the Council moves forward with hiring an outside
evaluator.
CMR:280;09 Page 4 of 12
Community Services Department
• Restore salary and benefit funding of $95,941 for 1.0 FIE Coordinator Recreational
Programs for the Family Resources Program. This includes a Fiscal Year 2010 one-time
revenue reimbursement of $95,941 from the Family Resources Foundation. In addition, if
the Foundation is unable to meet the annual reimbursement expense, the difference would
be considered a loan for the next fiscal year.
• Restore the funding for the Twilight Concert Series in the amount of $41,000.
• Remove the recommended parking fee revenue for the Baylands and Foothills Park,
resulting in a ($150,000) decrease in revenue.
• Recommend an increase to revenue and/or reduce expenditures at the Golf Course to
bring it to a break-even point, resulting in a revenue increase of $148,170 and an expense
reduction of ($11,099).
Fire Department
• Restore revenue and expense for Basic Life Support (BLS) program. This results in a net
change of $108,000 which is comprised of a revenue increase of $236,000 and an
expense increase of $108,000. This includes the elimination of 3 EMT BasiclBLS
Transport FIE, with the on-going program staffed with temporary positions.
Planning and Community Environment Department
• Eliminate Assistant Director of Planning position, resulting in salary and benefit expense
reduction of $236,280.
Non-Departmental
• Include one-half of the estimated utility savings related to the General Fund for
sustainability efforts in the budget, resulting in an expense reduction of ($132,182).
Allocation to departments to be determined by the City Manager.
• Reduce travel expenditures by 20 percent resulting in an expenditure reduction of
($35,500). Allocation to departments to be determined by the City Manager.
• Reduce the General Fund transfer to the Infrastructure Reserve by an addition ($1
million). This anticipates cost savings or timing adjustments in capital programs resulting
in potential savings.
• In FY 2010, reduce the budgeted one-time bridging options credit of $3.1 million by ($1
million). This is based on savings in the previous bulleted item.
• Move $794,068 out of the budgeted $3 million placeholder for employee compensation
reductions out of non-departmental and in to the Police Department. This is to recognize
PAPOA's approved deferral of their FY 2010 negotiated salary increase of 6 percent.
Capital Projects Fund -Infrastructure/CIP
• Increase funding for the Highway 10 1 PedestrianlBicycle OverpassfUnderpass project
(CIP PL-II000) in Fiscal Year 2010 by $100,000 and decrease funding for this project by
$100,000 in Fiscal Year 2011.
• Reduce the Infrastructure Reserve transfer from the General Fund transfer by an
additional $1 million.
CMR:280:09 Page 5 of 12
Enterprise Funds
• Include one-half of the estimated utility savings related to the Enterprise Funds for
sustainability efforts into the budget, resulting in an expense reduction of $202,609.
Allocation to Funds to be determined by the City Manager.
• Include one-half of the estimated City-wide utility savings for sustainability efforts into
the budget, resulting in a revenue reduction of $334,926.
Staff-Recommended Changes to the City Manager's Proposed Budget
Staff recommends the following changes based on new information following submittal of the
original proposed budget.
General Fund
City Council Contingency
• Proposed $43,000 increase in Fiscal Years 2010 and 2011 to the City Council
Contingency account to last year's level.
City Council Contingency Account Status
FY 2010 FY 2011
Be~innin~ balance $207,000 $207,000
Increase to Contingency base budget $43,000 $43,000
Ending Balance $250,000 $250,000
City Manager Contingency
• The City Manager's Contingency Account will be increased $84,100 in Fiscal Years
2010 and 2011 to last year's level.
City Manager's Contingency Account Status
FY2010 FY 2011
Beginning balance .$165,900 $165,900
Increase to Contingency base budget $84,100 $84,100
Ending Balance $250,000 $250,000
Public Works Department
• Reallocate 0.5 FTE Administrative Associate III to the Capital Fund, resulting in an
expense decrease of $46,160 to the General Fund Public Works Operating budget.
Budget Process -Finance Committee "Parking Lot" Issues
• During the Finance Committee's review of the Proposed Budget, items or ideas for
further budget changes were placed in a "parking lot" if two or more committee members
agreed. Parking lot items that received a majority vote were moved into the Finance
Committee recommended changes to the Proposed Budget and incorporated into the table
above. Other items were either withdrawn by the maker, or did not receive a majority of
votes to become permanent reductions. Those items left in the parking lot are described
below.
CMR:280:09 Page 6 of 12
o Review reducing 1 Attorney and 1 Support Staff from the Attorney's Office
Withdrawn
o Reduce the Police Department expenditures by $500,000 (flat amount) -Defer
review until first quarter financial results
o Reduce the Police Department expenditures by $492,000 (specific changes) -
Defer review until first quarter financial results
o Planning department to return with the impact of removing two planners in
current planning -Did not receive a majority of votes
o Eliminate reduction for Comprehensive Plan extension incorporated into the
budget -Did not receive a majority of votes
o Defer Storm Drainage Fund FY 2010 short-term loan repayment to the General
Fund -Withdrawn
Capital Project Fund -InfrastructureiCIP
• The following items were presented to the Finance Committee with the May 19, 2009
"at-places" memo:
o New CIP Project Highway 10 1 PedestrianlBicycle OverpasslUnderpass Project
(PL-11000): Funding of $100,000 will be provided by infrastructure reserve.
o Additional funding of $300,000 to the Mobile Command Vehicle Project (PD-
07000) from Federal and Local agency grants.
o Additional funding of $135,513 to the Street Maintenance CIP Project (PE-
86070) from State Proposition 42 funds.
o Change to the Drying Beds, Material Storage and Transfer Area CIP Project (RF-
10003): Project start date is moved to FY 2011 from FY 2010 and funding is now
split between the Refuse and Wastewater Collection Fund. The Storm Drainage
Fund will not provide funding for this project.
o Increase funding for AS-10000 (Salary and Benefits project) to reflect the
reallocation of 0.5 FTE Administrative Associate III from the General Fund,
$46,160
• Summary of Sources of Funding detailed above: Infrastructure Reserve $146,160;
Other Agencies/Outside funding $435,513
Enterprise Funds
Electric Fund
• Increase Other Income $100,000 in FY 2010 and $400,000 in FY 2011 to correct the
Central Valley Loan Repayment amount.
• Increase Utility Purchases $100,000 in FY 2010 and $400,000 in FY 2011 to correct the
Central Valley Loan Repayment amount.
• Increase Net Sales $2.5 million in FY 2011 due to an inadvertent omission.
Net Change to the Electric Fund: FY 2010 $0.00 FY 2011 $2.5 million increase in revenue
Gas Fund
• Increase Net Sales $142,000 in FY 2010 and FY 2011
• Increase Demand-side program expenditures $135,700 in FY 2010 and $146,440 in FY
2011
CMR:280:09 Page 7 of 12
Net Change to the Gas Fund: FY 2010 $6,300 FY 2011 ($4,440)
Water Fund
• Increase Demand-side program expenditures $45,300 in FY 2010 and $80,279 in FY
2011
Wastewater Collection Fund
• Increase Net Sales $20,000 in FY 2010
• Decrease Operating Transfers to the Refuse Fund in FY 2010 by $250,000 and Increase
Operating Transfers from the Refuse Fund in FY 2011 by $375,000. The start date for
CIP RF-10003 (Drying Beds, Material Storage and Transfer Area) has been moved from
FY 2010 to FY 2011 and the funding for the project has changed from one-third to one-
half for the Wastewater Collection Fund.
Storm Drainage Fund
• Decrease Operating Transfers from the Refuse Fund in FY 2010 by $250,000. This
results from changes to CIP RF-10003. The Storm Drainage fund will not be providing
funding for this project.
Refuse Fund
• Decrease Operating Transfers from the Wastewater Collection Fund in FY 2010 by
$250,000 and Increase Operating Transfers from the Wastewater Collection Fund in FY
2011 by $375,000. The start date for CIP RF-loo03 has been moved from FY 2010 to FY
2011 and the funding for the project has changed from one-third to one-half for the
Wastewater Collection Fund. The Storm Drainage Fund will no longer provide funding
for this project.
Wastewater Treatment Fund
• Decrease allocated charges $3.8 million in the FY 2007-08 "Actuals" column on page
335 due to a posting omission.
Special Revenue Funds
Developer's Impact Fees
• Correction to the presentation of Community Development Funds CIP transfer. The
funding allocation for CIP PE-06007 Park Restroom Installation was deferred to FY 2011
and the funding allocation for CIP PE-07007 Cubberley was moved forward to FY 2009
during the FY 2009 midyear process.
Housing In-Lieu
• Allocate budget for affordable housing projects to be determined in FY 2010, $100,000.
Compensation Plans
Five classification and two compensation changes are proposed in the Management and
Confidential and Service Employees' International Union (SEru) Compensation Plans. New or
CMR:280:09 Page 8 of 12
changed classifications are included, along with the accompanying resolutions in Attachments 10
and 11.
Table of Organization
Amended pages to the Fiscal Years 2010 and 2011 Table of Organization are included with this
report (Exhibit D). The table has been revised to reflect the staffing changes presented in this
report. Changes reflected in the Table of Organization will be incorporated into the relevant
department organization charts and the revised organization charts will be published in the
adopted budget.
Contracts Greater Than $85,000
On May 26, 2009, the Finance Committee approved the Fiscal Year 2010 contract scopes of
professional services agreements greater than $85,000 (CMR 248:09).
RESOURCE IMPACT
The Fiscal Years 2010 and 2011 Proposed Budget as submitted to the Finance Committee
resulted in an increase to the General Fund Budget Stabilization Reserve (BSR) of $0.6 million
in Fiscal Year 2010 and a $3.1 million decrease in Fiscal Year 2011. The changes resulting from
the Finance Committee hearings and staff recommendations resulted in a $1.9 million reduction
to the Bridge (one-time) options in Fiscal Year 201 0 and an $0.4 million increase to BSR
funding in Fiscal Year 2011 (Appendix 1). The projected ending balances for the BSR in Fiscal
Year 2010 and 2011 are $22.8 million and $20.1 million, respectively. As a result of the changes
to the capital budget, the projected ending balances in the Infrastructure Reserve (IR) for Fiscal
Year 2010 and 2011 are $5.2 million and $1.6 million, respectively. Additional changes to the
Enterprise Funds result in an approximate $0.6 million increase in reserve balances in Fiscal
Year 2010 and a $1.6 million increase in Fiscal Year 2011 from the proposed document
(Appendix 2).
POLICY IMPLICATIONS
These recommendations are consistent with existing City policies.
ENVIRONMENTAL REVIEW
Adoption of the budget does not represent a project under the California Environmental Quality
Act (CEQA).
ATTACHMENTS
Attachment 1:
Exhibit A:
Exhibit B:
Exhibit C:
ExhibitD:
Exhibit E:
CMR:280:09
Budget Adoption Ordinance with the following Exhibits:
City Manager's Fiscal Years 2010 and 2011 Proposed Budget
Amendments to the City Manager's Fiscal Years 2010 and 2011 Proposed
Budget
Fiscal Year 2010 Proposed Municipal Fee Schedule
Revised Pages in the Fiscal Years 2010 and 2011 Table of Organization
Amendments to the Fiscal Year 2010 Proposed Municipal Fee Schedule
Page 9 of 12
Attachment 2:
Attachment 3:
Attachment 4:
Attachment 5:
Attachment 6:
Attachment 7:
Attachment 8:
Attachment 9:
Attachment 10:
Exhibit A:
Attachment 11:
CMR:280:09
Resolution of the Council of the City of Palo Alto Amending Utility Rate
Schedules R-l, R-2, and R-3 of the City of Palo Alto Utilities Rates and
Charges Pertaining to Refuse Rates
Resolution of the Council of the City of Palo Alto Amending Utility Rate
Schedules W -1, W -4, and W -7 of the City of Palo Alto Utilities Rates and
Charges Pertaining to Water Rates
Resolution of the Council of the City of Palo Alto Amending Utility Rate
Schedules S-1 and S-2 of the City of Palo Alto Utilities Rates and Charges
Pertaining to Wastewater Collection Rates
Resolution of the Council of the City of Palo Alto Amending City of Palo
Alto Utility Rate Schedules G-l, G-2, G-3, G-4, G-6, G-1O-, G-11, AND
G-12 of the City of Palo Alto Utilities Rates and Charges Pertaining to
Gas Rates
Resolution of the Council of the City of Palo Alto Amending City of Palo
Alto Utility Rate Schedules E-l, E-I-G, E-2, E-2-G, E-4, E-4-TOU, E-4-
G, E-7, E-7-TOU, E-7-G, E-14, E-18, AND E-18-G of the City of Palo
Alto Utilities Rates and Charges Pertaining to Electric Rates.
Resolution of the Council of the City of Palo Alto Amending City of Palo
Alto Utility Rate Schedules C-l, E-16 and W-2 of the City of Palo Alto
Utilities Rates and Charges Pertaining to Utility Service Rates.
Resolution of the Council of the City of Palo Alto Amending City of Palo
Alto Utility Rate Schedules EDF-l and EDF-2 of the City of Palo Alto
Utilities Rates and Charges Pertaining to Fiber Optic Rates.
Resolution of the Council of the City of Palo Alto Amending City of Palo
Alto Utility Rate Schedule C-4 of the City of Palo Alto Utilities Rates and
Charges Pertaining to the Residential Rate Assistance Program
Resolution of the Council of the City of Palo Alto Amending the
Compensation Plan for Management and Professional Personnel and
Council Appointees Adopted by Resolution No. 8844 to Change the Title
of One Classification.
Fiscal Year 2010 Compensation Plan Changes for Management and
Professional Personnel -related to Attachment 10
Resolution of the Council of the City of Palo Alto Amending the
Compensation Plan for Classified Personnel (SEnJ) Adopted by
Resolution No. 8658 to Add Four New Classifications and Change the
Compensation for Two Existing SEIU Classifications
Page 10 of 12
Exhibit A:
Appendix 1:
Appendix 2:
Appendix 3:
Appendix 4:
Appendix 5:
Appendix 6:
Appendix 7:
Related Staff Reports:
CMR:280:09
Fiscal Year 2010 SEIU Compensation Plan Changes
Attachment 11
related to
Fiscal Years 2010 and 2011 General Fund Summary and Reserve
Balances
Fiscal Years 2010 and 2011 Enterprise Fund Summary and Reserve
Balances
Fiscal Years 2009-2014 Capital Improvement Fund Summaries and
Amended Projects
Fiscal Years 2010 and 2011 Special Revenue Funds Summaries
May 26, 2009 Memorandum to Finance Committee detailing changes to
Fiscal Years 2010 and 2011 City Manager's Proposed Budget to date
Memorandums distributed "at-places" during the Finance Committee
budget hearings
Budget Hearing Presentation Slides distributed during the Finance
Committee budget hearings
CMR:160:09;
CMR: 182:09;
CMR:187:09;
CMR: 190:09;
CMR:206:09;
CMR:261:09
CMR:161:09;
CMR:185:09;
CMR: 188:09;
CMR: 199:09;
CMR:209:09;
CMR:180:09;
CMR:186:09;
CMR:189:09;
CMR:205:09;
CMR:248:09;
Page 11 of 12
PREPARED BY:
Budget Manager
DEPARTMENT HEAD APPROVAL: ------~----~========~----
LALOPEREZ
Director of Administrative Services
CITY MANAGER APPROVAL:
City Manager
CMR:280:09 Page 12 of 12
Police and Fire Departments
Overtime Analysis for Fiscal Years 2004 through 2009
Fiscal Year Endina June 30
2004 2005 2006 2007 2008 2009"
POLICE DEPARTMENT
Overtime Expense
Original Budget $947,648 $974,426 $981,862 $1,015,620 $1,036,815 $999,900
Current Budget 1,028,337 1,009,705 1,074,399 1,071,005
Net Overtime Cost see below 1,096,077 780,647 1,025,718 1,096,894
Remaining Budget ($67,740) $229,058 ($25,8891
Overtime Net Cost
Actual Expense $1,309,185 $1,229,851 $1,405,155 $1.785,657 $2,009,542 $1,500.280
Less Reimbursements
Stanford Communications 51.021 30,941 30.937 39,342 65.079 42,160
Utilities Communications Reimbursement 26,699 17,404 17,402 22,130 36,607 23,715
Local Agencies IA) 46.156 32,617 34.565 36,457 41,770 37,413
Federal Grants 12,237
State Grants (8) 86,644 6,135 65,635 63,344 4,672 10,996
Police Service Fees 94,125 37,188 49,185 43,218 67,390 53,812
other 7,489 12,447 18,157
Total Reimbursements 133,774 216,938 233,675
Less Department Vacancies 375,515 426,584 678,973
Net Overtime Cost $1,096,077 $780,647 $1,096,694
Department Vacancies (number of days) 1,710 1,642 1,733 2,280 2,766 2,402
FIRE DEPARTMENT
Overtime Expense
Original Budget $974,594 $962,674 $959,369 $1,032,674 $692,674 $1,017,674
Current Budget 962,674 .959,369 1,032,674 996,674
Net Overtime Cost see below 1.309,234 652,302 965,302 952,879
Remaining Budget ($326,560) $107,067 $67,372 $43,795
Overtime Net Cost
Actual Expense $1,553,410 $1,956,529 $1,582,856 $1,660,757 $1,744,076
Less Reimbursements
Stanford Fire Services 10) 470,683 592,826 479,606 563,809 528,455 422,692
Cal-FireIFEMA (Strike Teams) 69,467 66,269 65,531 140,224 453,619
State Homeland Security
Grant Program (SHSGP) (C) 17,203 72,254 40,697 10,164 4,342
Urban Area Security Initiative (UASI) 26,782 1,150
Total Reimbursements 610,031 644,911 679,993
Less Department Vacancies not available" 37,264 65,645 111,204 121,792
Net Overtime Cost $993,260 $1,309,234 $852,302 $952,679 $392,576
Department Vacancies (number of days) not available" 243 547 851 669 466
NOTES:
ActuaJs are as of June 1, 2009
Information not available within given timeframe.
(A) Includes Animal Services contract with Los Altos, Mountain View and Los Altos Hills.
(B) State Office of Traffic Safety and ABC grants.
(e) Included in the SHSGP and UASI reimbursements is a small amount of per diem reimbursement.
(D) Stanford reimburses 30.3% of Fire expenditures.
615/2009
Exhibit B
Contingency $ 43,000 Increase base budget -City Council Contingency
Contingency $ 84,100 Increase base budget -City Manager Contingency
SalarylBenefits $ 794,068 Move PAPOA Salary Increase Deferral to Police Department
Non-Salary $ (132,182) one half of estimated General Fund utility savings for sustainablity efforts
Non-Salary $ (35,500) 20 perecent reduction to General Fund travel expense
Non-Salary $ 1,900,000 Reduce Bridge Options $1.9 milion
Transfer $ (1 ,000,(00) Reduce General Fund transferto Capital Fund -additional $1 mill ion
Use Changes $ 1,653,486
Non-Salary ...,$:-_-:3",2-:,000=_lncrease for Sustainablity programs
$ 32,000 Use Changes
Non-Salary $ (11,000) Decrease increase for outside CAO evaluator
Use Changes $ (11,000)
Hf.,;);i;h'i1.~I\'lIllr~1:1!,
Revenue $ 95,941 Restore Family Resources Program Revenue
Revenue $ (150,000) Remove parking revenue for Baylands and Foothills Parks
Revenue $ 148,170 Increase Revenue for Golf Course
Source Changes $ 94,111
SalarylBenefits $ 95,941 Restore Family Resources Program expense
Non-Salary $ (11,099) Decrease expense for Golf Course
Non-Salary $ 41,000 Restore Funding for Twilight Concert Series
Use Changes $ 125,842
Net Changes To (Ii'rom) Reserves $ (31,731)
, ~~~¥l~~f::{:;~~~;;~-''''·';:oi~
Revenue $ 236,000 Restore B LS program revenue
Source Changes $ 236,000
Various $ 108,000 Restore B LS program expense
UseCbanges $ 168,000
Net Changes To (From) Reserves $ 128,000
j:;J!ilf',I,lh'!li i.·il~I"nl;;S '1,'!i,,! "~i;il:';l
Salary and Benefits S (236,280) Eliminate Assistant Director of Planning position
Use Changes $ (236,280)
Net Changes To (From) Reserves $ 236,289
Salary and Benefits $ (794,068) PAPOA Salary Increase Deferral
UseCbanges $ (794,668)
Net Changes To (From) Reserves $ 794,068
General Fund -Pa e 1 01 2
Salary and Benefits
Salary and Benefits
UseCbonges
Use Chaoges
Salary and Benefi ts
Salary and Benefits
Non-Salary
UseChaO!!es
Exhibit B
$ (24,835) Reallocate 0.25 FfE Administtative Associate III to Capital Projects Fund
(21,325) Reallocate 0.25 HE Administrative Associate I to Capital Projects Fund
$ (46,H;O)
$ (564,487) Reduction of Transfer from General Fund to Capital Project Fund and various
$
$
funding sources for projects
24,835 Reallocate 0.25 FfE Administrative Associate III from General Fund-Public
Works
21,325 Reallocate 0.25 FfE Administrative Associate I from General Fund-Public
Works
535,513 CIP Project PD-07000 (Mobile Command Vehicle) $300,000; PL-llooo
101 PedestiaJlBicycie Overpass/Underpass Project) $100,000; PE-
General Fund -Pa e 2 Of 2
Use Changes
Use Changes
Transfer
Transfer
Non-Salary
Non-Salary
Transfer
Transfer
Transfer
Exhibit B
$ (220,000) Decrease in CIP expenditures for CIP PE-06oo7 Park Restroom Installation
(Deferred)
$ (100,000) Decrease in CIP expenditures for CIP PE-07oo7 Cubberley Turf Renovation
----:-_____ (Funding moved to FY2oo9)
$ (320,000)
$
$
$
$
$
100,000 Allocate budget for Affordable Housing projects in FY2010
100,000
General Fund -Page 1 of 3
Revenue Cbanges
UseCbanges
Revenue Cbanges
Revenue
Salary and Benefits
Non-Salary
Non-Salary
Non-Salary
Non-Salary
Non-Salary
Revenue
Revenue
Revenue
Non-Salary
UseCbanges
ExhibitB
$ (100,000) Decrease Central Valley Project Operations and
Maintenance Loan Repayments
$ (100,000)
$ (100,000) Decrease Central Valley Project Operations and
Maintenance Loan Advances
$ (100,000)
$ 270,000 Change in Fund Balance -Supply
$ (270,000) Change in Fund Balance -Calaveras
$ in Fund Balance -Distribution
142,000 Increase net sales to reflect correction
142,000
$ l35,700 Increase demand-side management program expenditures
$ 135,700
1::'_ ...... -. .. : __ ~. ............... D ............... 1 ...... -" A
Non-Salary
Use Changes
Revenue
Revenue Changes
Non-Salary
Use Changes
Exhibit B
---:_~4;;:5.:;:,2;::7.::-9 Increase demand-side management program expenditures
$ 45,279
$ 20,000 Increase net sales to reflect correction --:----:-::-'-:-~ $ 20,000
$ (250,000) Decrease in operating transfers to Refuse Fund for eIP RF-
10003 Drying Beds, Material Storage and Transfer Area
(moved to FY 2011)
$ (250,000)
Revenue
Revenue Changes
Non-Salary
Use Changes
Non-Salary
Use Changes
Revenue
Revenue Changes
Non-Salary
Use Changes
ExhibitB
(500,000) Decrease in CIP reimbursements from Wastewater
Collection Fund and Storm Drainage Fund for CIP RF-l0003
Drying Beds, Material Storage and Transfer Area (moved to
FY2011)
(500,000)
$ (750,000) Decrease in CIP expenditures for CIP RF-l0003 Drying
Beds, Material Storage and Transfer Area (moved to FY
2011)
$ (250,000) Decrease in operating transfers to Refuse Fund for CIP RF-
10003 Drying Beds, Material Storage and Transfer Area
(moved to FY 2011, and not to be funded by Storm Drainage
Fund)
(250,000)
(334,926) Decrease in net sales from City sustainability savings
(334,926)
,$ (202,609) Decrease in utility charges from City sustain ability savings
$ (202,609)
Revenue Changes
Revenue
Transfer
Transfer
Revenue Changes
Revenue
Revenue Changes
Non-Salary
Use Changes
ExhibitB
o
o
o
$
Use Changes
Use Changes
Use Changes
Contingency
Contingency
Non-Salary
Non-Salary
Non-Salary
Non-Salary
Revenue
Revenue
Revenue
Source Changes
Use Changes
Source Changes
Use Changes
UseCbanges
SalarylBenefilS
Non-Salary
Non-Salary
Revenue
Various
Salary and Benefits
$
$
$
:)
$
Exhibit B
43,000 Increase base budget -City Council Contingency
84,100 Increase base budget -City Manager Contingency
(132.182) one half of estimated General Fund utility savings for sustainability efforts
(35.500) 20 percent reduction to General Fund travel expense
(40,582)
:) 32,000 Increase for Sustainability programs
-::$:----=32,=-:000~
$
$
$
$
$
(11.000) Decrease increase for outside CAO evaluator
(11,000)
95,941 Restore Family Resources Progrdm Revenue
(150,000) Remove parking revenue for Baylands and Foothills Parks
148,170 Increase Revenue for Golf Course
94,111
$ 95,941 Restore Family Resources Program expense
$ (11,099) Decrease expense for Golf Course
...;$~_~41:-:..000~,...Restore Funding for Twilight Concert Series
$ 125,842
$ 236,000 Restore Bl.S program revenue
$ 236,000
$ 137,571 Restore Bl.S program expense
$ 137,571
:) (236.280) Eliminate Assistant Director of Planning position
$ (236,280)
Salary and Benefits $
Salary and Benefits
Use Changes $
Source Changes $
Salary and Benefits $
Salary and Benefits
Use Changes $
ExhibitB
(24.835) Reallocate 0.25 FfE Administrative Associate HI to Capital Projects Fund
(21,325) Reallocate 0.25 FfE Administrative Associate I to Capital Projects Fund
(46,160)
24.835 Reallocate 0.25 FfE Administrative Associate m from General Fund-Public
Works
21.325 Reallocate 0.25 FfE Administrative Associate I from General Fund-Public
Works
46,160
Revenue Changes
Use Changes
Revenue Changes
Revenue
Revenue
Salary and Benefits
Non-Salary
Non-Salary
Non-Salary
Non-Salary
Non-Salary
Revenue
Revenue
Revenue
Non-Salary
Use Changes
Exhibit B
$ 2.551,259 Increase net sales to reflect correction
$ (400,000) Decrease Central Valley Project Operations and
Maintenance Loan Repayments
$ 2,151,259
$ (400.000) Decrease Central Valley Project Operations and
Maintenance Loan Advances
$ (4(M",)00)
Change in Fund Balance -Supply
Change in Fund Balance -Calaveras
in Fund Balance -Distribution
142.000 Increase net sales to reflect correction
142,000
$ 146,440 Increase demand-side management program expenditures
$ 146,440
Non-Salary
Use Changes
Revenue
Revenue Changes
Use Changes
Non-Salary
Non-Salary
ExhibitB
--,._----:;8..,;;0,:.;;,2;.;.7,;;,..9 Increase demand-side management program expenditures
$ 80,279
$
375,000 Increase in operating transfers to Refuse Fund for CIP RF-
10003 Drying Beds, Material Storage and Transfer Area
(moved from FY 2010)
$ 375,000
Revenue
Revenue Changes
Non-Salary
Use Changes
Revenue
Revenue Changes
Use Changes
Revenue Changes
Non-Salary
Revenue
Transfer
ExhibitB
375,000 Increase in CIP reimbursements from Wastewater Collection
Fund for CIP RF-l 0003 Drying Beds, Material Storage and
Transfer Area (moved from FY 2010)
$ 150,000 Increase in CIP expenditures for CIP RF-I 0003 Drying
Beds, Material Storage and Transfer Area (moved from FY
2010)
(334,926) Decrease in net sales from City sustainability savings
(334,926)
$ (202,609) Decrease in utility charges from City sustainability savings
$ (202,609)
o
Transfer
Revenue Changes
Revenue
Revenue Changes
Non-Salary
ExhibitB
o
o
$