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HomeMy WebLinkAboutStaff Report 273-09TO: HONORABLE CITY COUNCIL FROM: CITY MANAGER DEPARTMENT: UTILITIES DATE: JUNE 15, 2009 CMR: 273:09 REPORT TYPE: CONSENT SUBJECT: Approval of Amendment No. One to the Agreement Between the City of Palo Alto and the Purissima Hills Water District for a Limited Emergency Water Supply Intertie RECOMMENDATION Staff recommends that Council approve an amendment to the existing agreement with Purissima Hills Water District for the Page Mill Road Limited Emergency Water Supply to include a second interconnection on Page Mill Road adjacent to Foothill Park Entrance Gate 2. BACKGROUND In 2007, staff worked with the Purissima Hills Water District (PHWD) to install an interconnection at Arastradero Rd. and Hillview Ave. to provide emergency water supply options and maintenance flexibility for both the City and PHWD (CMR:417 :07). The Arastradero at HiJJview interconnection is complete as of March 2009. Since 2008, staff also worked with the Los Altos County Fire District (LAHCFD) on an agreement to provide enhanced mutual fire protection benefits for both the City and LAHCFD (CMR: 109:08). LAHCFD is upgrading a portion of the City's water distribution system along Page Mill Road, which includes the construction of an interconnection on Page Mill Road, approximately 0.5 miles southwest of the Foothills Park entrance. Palo Alto and PHWD want to amend their original agreement to establish terms and conditions for maintenance and use of the Page Mill road interconnection. DISCUSSION Palo Alto's emergency water supply will be enhanced in the Foothills along Page Mill Road by LAHCFD's construction of a second interconnection with PHWD at the 500,000 gallon storage tank owned and operated by PHWD. The second interconnection with PHWD will help improve fire protection and provide emergency water to customers in the Foothills along Page Mill Road in the event that Palo Alto water facilities are isolated for emergency repairs or planned maintenance preventing service to the area. The interconnection has been designed jointly. The CMR: 273:09 Page 1 of 3 construction of the interconnection will be paid for and inspected by Pakpour Consulting Group (PCG) through LAHCFD. Future maintenance of the interconnection will be shared equally by Palo Alto and PHWD. The interconnection will be metered in both directions. Any water used by either party will be paid for at the rate the party pays San Francisco Public Utilities Commission for the water supplied. Each party will evaluate the request of the other party for emergency water supply at the time of the request to open the interconnection. If the party without an emergency is able to release water from its system, it would be reimbursed for the supplied water within 30 days of billing the receiving party. The amendment covers these terms and conditions. Construction of the second PHWD emergency interconnection on Page Mi11 Road adjacent to Foothill Park Entrance Gate 2 will include the following facilities: a bidirectional meter, meter vault, flushing pipes, traffic rated covers, check valves and gate valves. The Page Mill connection will be for emergency use only and will allow both the City and PHWD to provide water to the other party on a limited and emergency basis if either party chooses to share their water supply. On April 20, 2009, PCG issued a Notice To Proceed with Ranger Pipelines to commence with the construction work. Staff has coordinated the project planning and construction schedule with the Community Services Department Staff at Foothills Park to ensure that the Project will not interfere with park access or services. Construction activity for the Project will be completed by October 2009. Construction is planned for weekdays from 8:00 a.m. to 5 :00 p.m. RESOURCE lMPACT Maintenance costs are included in the Water Fund operating budget for these proposed replacement facilities. Funding for the interconnection will be provided by LAHCFD. As stipulated in the Amendment, PHWD and the City will share the cost of future maintenance equally. City maintenance costs are included in the Water Fund Operations Budget. POLICY IMPLICATIONS The approval of this amendment is consistent with existing City policies. This recommendation is consistent with the Council-approved Utilities Strategic Plan Key Strategy No.1, "Operate distribution system in a cost effective manner," Strategy No.7, "Implement programs that improve the quality of the environment" and Objective No.2, "Invest in utility infrastructure to deliver reliable service." ENVIRONMENTAL REVIEW This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15301 (repair, maintenance or minor altercation of existing facilities) and 15302 (replacement or reconstruction of existing facilities located on the CMR: 273:09 Page 2 of3 same site as the structure replaced). Under the tenus of the First Amendment to the Agreement, LAHCFD is responsible for any environmental review ofthe project. ATTACHMENTS A: Amendment No. One to the Agreement between the City of Palo Alto and the Purissima Hills Water District for a Limited Emergency Water Supply Second Interconnection on Page Mill Road. B: Location Map and Layout PREPARED BY: DEPARTMENT APPROVAL: CITY MANAGER APPROVAL: CMR: 273:09 ~EL ANTONIO, Sr. Project Engineer, WGW GREG SCOBY, Engineering Manager WGW M MARSHALL, Assistant Director Utilities Z~A City Manager Page 3 of3 AMENDMENT NO. ONE TO AGREEMENT BETWEEN THE CITY OF PALO ALTO AND ATTACHMENT A THE PURISSIMA HILLS WATER DISTRICT FOR LIMITED EMERGENCY WATER SUPPLY INTERTIE This Amendment No. One ("First Amendment") is entered into this day of ___ ,2009, ("Effective Date") by and between the CITY OF PALO ALTO, California, a chartered California municipal corporation with its primary business address at 250 Hamilton Avenue, Palo Alto California 94301 ("CITY"), and the PURlS SIMA HILLS WATER DISTRICT, a county water district, with its primary business address at 26375 Fremont Road, Los Altos Hills, California 94022 ("DISTRICT"). CITY and DISTRICT may each be referred to individually as a "Party," or collectively as the "Parties," or the "Parties to this First Amendment." RECITALS WHEREAS, on November 19, 2007, the DISTRICT and CITY entered into an Agreement titled, "Agreement Between the City of Palo Alto and the Purissima Hills Water District for Limited Emergency Water Supply Intertie" ("Original Agreement"), which provided the terms and conditions for a two-way mutual relief connection between the Parties' respective water systems so that each Party can provide the other with water in an emergency, if water is otherwise available; WHEREAS, the Los Altos Hills County Fire District ("Fire District") is upgrading the water pipelines for the CITY along Page Mill Road, and as part of this project, the Fire District will construct an interconnection at Page Mill Road, approximately 0.5 miles Southwest of the entrance to Foothill Park ("Page Mill Road Connection"); WHEREAS, the Page Mill Road Connection will benefit both the DISTRICT and the CITY; and WHEREAS, the Parties to this First Amendment desire to amend the Original Agreement to establish the terms and conditions for the maintenance and use of the Page Mill Road Connection, after construction has been completed and the Page Mill Road Connection has been accepted by the Parties. AGREEMENT PROVISIONS NOW, THEREFORE, the Parties to this First Amendment agree to amend the Original Agreement as follows: Section 1. Incorporation of Preamble and Recitals. The Parties agree to, and attest to the truth and accuracy of, the provisions contained in the Preamble and Recitals of this First Amendment as set forth above. The provisions of the Preamble and Recitals are hereby incorporated into, and made a part of, the terms of this First Amendment by this reference. The Parties agree that this First Amendment has been entered into, at least in part, in consideration of 1 090601 syn 6050739 the provlSlons contained in the Preamble and Recitals, III addition to all of the following provisions of this First Amendment. Section 2. Interconnection. All references to the term "Interconnection" in the Original Agreement refer to both the Arastradero Road Connection and the Page Mill Road Connection. Section 3. Paragraph 1 of the Original Agreement titled, Interconnection Location, is deleted and replaced with the following language: 1. Interconnection Location. The Arastradero Road Connection is generally described as follows and is shown on the drawings attached as Exhibit A. The Arastradero Road Connection is anticipated to be located at Arastradero Road and Hillview Avenue, and is anticipated to be constructed in 2008. The Arastradero Road Connection will include the following facilities: a bidirectional meter, meter vaults, flushing pipes, traffic rated covers, check valves and gate valves. The Page Mill Road Connection is generally described as follows and is shown on the drawings attached to this Amendment as Attachment A. The Page Mill Road Connection is anticipated to be located along Page Mill Road, approximately 0.5 miles southwest of the entrance to Foothill Park and is anticipated to be constructed in May 2009. The Page Mill Road Connection will include the following facilities: a bidirectional meter, meter vaults, flushing pipes, traffic rated covers, check valves, and gate valves. In the event either Party requires supplemental water for a limited period of time due to an emergency or disaster, such Party shall have the right to obtain supplemental water from the other Party via the Page Mill Road Connection or the Arastradero Road Connection pursuant to Section 5 of this Agreement. When the Interconnection is activated, it shall operate only when the supplying Party is capable of providing supplemental water above and beyond that which is required to service its needs. Section 4. Paragraph 3 of the Original Agreement titled, Construction of Arastradero Road Connection, is deleted and replaced with the following language: 3. Construction of Connections. 090601 syn 6050739 A. Arastradero Road 1. The estimated current cost to design, purchase and construct the Arastradero Road Connection is $50,000. The DISTRICT will assume primary responsibility for the design, purchase, and construction of the Arastradero Road Connection. More specifically, the DISTRICT will complete, to the reasonable satisfaction of CITY, the following tasks: a. Prepare contract specifications and drawings; 2 090601 syn 6050739 b. Conduct the environmental review and obtain all necessary permits and approvals; c. Solicit bids, evaluate bids, and award the contract to the lowest responsible and responsive bidder; d. Perform inspection and construction oversight; and e. Test and accept the completed work. 2. DISTRICT will pay for all costs pertaining to the design, purchase, and construction of the Arastradero Road Connection. DISTRICT will connect the Arastradero Road Connection to the CITY distribution system in accordance with CITY standard specifications and to DISTRICT distribution system in accordance with DISTRICT standard specifications. Upon completion of construction, DISTRICT shall transfer ownership of the facilities to the CITY up to the CITY side of the Interconnection meter. DISTRICT will retain ownership of the facilities up to and including the Interconnection meter. B. Page Mill Road 1. In accordance with the January 20, 2009, Agreement for Construction of Page Mill Road Interconnection between the DISTRICT and Fire District, the Fire District will: a. design and construct a second interconnection between the DISTRICT and the CITY, the Page Mill Road Connection, which includes the connection of the Page Mill Road Connection to the CITY and DISTRICT water distribution systems; and b. obtain all required pennits and complete all environmental reviews for the Page Mill Road Connection. 2. DISTRICT and the CITY will inspect the Page Mill Road Connection prior to determining that the Page Mill Road Connection may be put into use. After acceptance of the Page Mill Road Connection by the DISTRICT and the CITY, the Fire District will: a. transfer ownership of the facilities from the CITY's existing system up to the CITY side of the Page Mill Road Connection meter to the CITY; and 3 b. transfer ownership of the facilities from the DISTRICT's existing system up to and including the Page Mill Road Connection meter to the DISTRICT. Section 5 Effect on the Original Agreement. Except for the modifications to the Original Agreement expressly set forth in this First Amendment, the terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the Parties have entered into this First Amendment to the Original Agreement by their duly authorized representatives as of the Effective Date first written above. PURISSIMA HILLS WATER DISTRICT, a county water district By: _____________ _ General Manager ATIEST: District Secretary 090601 syn 6050739 4 CITY OF PALO ALTO, a chartered California municipal corporation By: _____________ _ Assistant City Manager APPROVED AS TO FORM: Deputy City Attorney APPROVED: Director of Utilities Director of Administrative Services PROJECT LOCATION MAP NOT TO SCAlE ATTACHMENT B