HomeMy WebLinkAboutStaff Report 265-09CMR:265:09 Page 1of 2
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE: JUNE 1, 2009 CMR: 265:09
REPORT TYPE: CONSENT
SUBJECT: Approval of Contract with Palo Alto Unified School District (PAUSD) in
which the City of Palo Alto will Provide Fiscal Services for the PAUSD
Summer Enrichment Programs and Provide Collaborative After-School
Programs
RECOMMENDATION
Staff recommends that Council approve and authorize the City Manager or designee to execute
the attached contract with the Palo Alto Unified School District (PAUSD) authorizing the City of
Palo Alto to act as fiscal agent for PAUSD’s summer enrichment program; and, working in
collaboration with PAUSD, provide an after-school camp program and a variety of other classes
on PAUSD sites, as well as provide summer enrichment programs and recreation camps on City
sites.
DISCUSSION
In 2001, the City and PAUSD agreed to collaborate in order to facilitate summer enrichment
programs for PAUSD students. The collaboration is evaluated annually and continues to be very
successful.
The terms and conditions under this new contract are the same as the previous three year
contract. PAUSD will provide summer enrichment classes at selected school sites and PAUSD
and the City’s Recreation Division will work collaboratively to provide a summer enrichment
program and a recreation camp. PAUSD will provide summer enrichment activities in the
morning and the City will provide recreation programs and field trips in the afternoon. The
combination of these two programs will provide a full day of learning and childcare for Palo Alto
children.
The City will act as a fiscal agent for PAUSD’s summer enrichment classes at selected schools.
PAUSD will collect the checks and credit card forms made payable to the City and deliver them
to the City. The City will deposit the checks and credit card charges into the General Fund, and
return 92 percent of the revenue collected to PAUSD, while retaining the remaining 8 percent as
administrative fees for its fiscal services.
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Participants enrolling in the summer enrichment/recreation camp will sign-up through the City’s
registration process. Revenue will be used to cover all PAUSD and City expenses and any net
income will be distributed evenly between PAUSD and the City.
The contract will have a three year term.
RESOURCE IMPACT
The contract will generate sufficient revenues to offset the expense of providing this service. The
current budget has the revenue and expense in its base, and therefore a Budget Amendment
Ordinance is not required.
POLICY IMPLICATIONS
The recommendation in this report is consistent with current City policies.
ENVIRONMENTAL REVIEW
This contract is not a project as defined by the California Environmental Quality Act (CEQA)
and is not subject to CEQA requirements.
ATTACHMENTS
Attachment A: Contract
PREPARED BY: ______________________________________________
ROB DE GEUS
Division Manager, Recreation & Golf
DEPARTMENT HEAD: ________________________________________
GREG BETTS
Interim Director of Community Services
CITY MANAGER APPROVAL: __________________________________
JAMES KEENE
City Manager