HomeMy WebLinkAboutStaff Report 245-09TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: PLANNING
AND
COMMUNITY ENVIRONMENT
DATE: May 18,2009 CMR: 245:09
REPORT TYPE: CONSENT
SUBJECT: Adoption of a Resolution Authorizing the City Manager to File an
Application for 2009/2010 Transportation Development Act Funds in
the Amount of $256,317 for Bicycle and Pedestrian Projects
RECOMMENDATION
Staff recommends that the Council adopt the attached Resolution (Attachment A) authorizing
submittal of Transportation Development Act (TDA) grant application documents for fiscal year
2009-2010 requesting $256,317 for the following bicycle/pedestrian projects in the City of Palo
Alto:
VTA Bicycle Expenditure Program Fund:
1. Park Boulevard Bicycle Boulevard project
Local Agency Guarantee Funds:
2. Purchase and installation of bike racks
3. Comprehensive Bicycle and Pedestrian Master Plan
4. Directional Guide Signs on City Bike Routes
5. Enhance Crosswalks at Various Locations
Total
BACKGROUND
$60,000
$50,000
$55,000
$40,000
$51,317
$256,317
The Santa Clara Valley Transportation Authority (VTA) issued a call for bicycle and pedestrian
projects on March 11, 2009 for the Fiscal Year 2009-2010 Transportation Development Act
Article 3 funding program. The deadline to submit project applications to VTA was on April 15,
2009 (with which staff complied). A Resolution adopted by the City Council supporting the
project submittals is due to VTA on May 29, 2009. VTA staff will review the project proposals
for eligibility, conlpleteness and compliance. The resulting countywide list of projects will be
reviewed by the VTA Advisory Committees before adoption by the Board of Directors in June.
The countywide list will be forwarded to the Metropolitan Transportation Commission and MTC
will issue funding allocations in the fall.
There are two components to the TDA Article 3 program in Santa Clara County:
CMR:245:09 Page 10f6
1. Bicycle Expenditure Program
Per VTA Board policy, 30% of Santa Clara County's TDA fund is dedicated for projects that
are on the Valley Transportation Plan 2030 Countywide Bicycle Plan Bicycle Expenditure
Program (BEP) list. There is $688,144 available for BEP projects this year. Palo Alto has
three projects on the VTA Countywide Bicycle Expenditure Plan (BEP) list that would be
eligible for funding from the reserve for BEP projects: (1) Bicycle Boulevards Network
Project, (2) California Avenue Caltrain Undercrossing Replacement Project, and (3)
Highway 101/Adobe Creek Pedestrian/Bicycle Grade Separation.
2. Guarantee Funds
The remaining 70% of this year's TDA funds ($1,402, 166) will be assigned to the Guarantee
Fund. The monies in the Guarantee Fund are distributed to local jurisdictions on a
population-based apportionment formula. These monies are available to local jurisdictions
exclusively for eligible projects of their choosing as per TDA guidelines. There is no
competition amongst local jurisdiction to acquire these funds for eligible projects. The total
TDA Guarantee fund estimate for the Santa Clara County is $2,102,166, which includes the
current year 70% allocation of this year's TDA funds plus funds banked or rescinded by
agencies in prior years. Palo Alto's total guaranteed amount, including banked funds from
prior years, is $196,31 7.
DISCUSSION
Staff proposes to request a total of $256,317 in TDA funds this year, including an allocation of
$60,000 from the VTA Bicycle Expenditure Program (BEP) fund for the Park Boulevard Bicycle
Boulevard project, which is one of the projects in the City's bicycle boulevards network
implementing program, a BEP project. The City is also requesting allocation of $196,317 from
the Guarantee share for the four additional projects that are described in detail below:
Bicycle Expenditure Program Project
Park Boulevard Bicycle Boulevard Project
This project was identified in the priority projects list in the adopted Palo Alto Bicycle
Transportation Plan and is also on the VT A Countywide Bicycle Expenditure Plan (BEP) list.
This project would be eligible for funding from the $688,144 funds reserved for BEP projects.
The VTA BEP includes $4,000,000 for the Bicycle BoulevardslBike Lanes Project, which
includes implementation of the entire list of the high priority bicycle boulevards (Class III
bikeways) and bike lane (Class II bikeways) projects included in the Palo Alto Bicycle
Transportation Plan. Palo Alto is eligible to apply for these funds as projects develop but is
ineligible to apply for feasibility study for any project. Staff anticipates drawing upon these
funds for future bicycle boulevard projects and other high priority projects in Bicycle
Transportation Plan. Palo Alto received $75,000 from the BEP for the MaybelllDonald bicycle
boulevard in 2006. This year staff is submitting a request to the VTA for $60,000 in TDA BEP
funds for the implementation of the Park Boulevard Bicycle Boulevard Project.
The Park Boulevard corridor was identified as a bicycle boulevard priority in the adopted CIP
Project PL-04010 (Bicycle Boulevards Implementation) because of its importance as a bicycle
route amongst cyclists. It provides a convenient connection from the City's south boundary all
the way to the downtown area. The route connects two major regional transit stations, several
schools, a newer medical center, two commercial business districts, and Stanford University.
CMR:245:09 Page 2 of6
Park Boulevard runs parallel to (and in between) Camino Real and Alma Street, both of
which are major arterials with high travel speeds and no bike lanes. The Park Boulevard Bicycle
Boulevard Project would include enhancements to make the bike route more attractive and safer
for cyclists. Such enhancements would include modifications to vehicular traffic calming
barriers to make them more user friendly for bicyclists, reversing of I-way or 2-way stop
controls to reduce the number of stops cyclists travelling along the route would need to make,
and the potential addition of speed humps to further calm vehicular traffic. Consistent signage
throughout the route indicating its status as a bicycle boulevard would encourage its use by
bicyclists and would also provide a warning to vehicle drivers. Staff is in the process of working
with neighborhood residents and the Palo Alto Bicycle Advisory Committee to finalize the plan
for the Park Boulevard corridor.
Staff considered submittal of Palo Alto's other two projects on the BEP, the California Avenue
underpass replacement and the Highway 101 pedestrianlbicycle bridge in south Palo Alto, for
funding as well. Both are at the feasibility study stage and VT A staff verified that TDA funds
cannot be used to fund feasibility studies. However, as part of the Palo Alto Capital
Improvement Program, staff has included funding of $100,000 in 2010/2011 for a feasibility
study for the Highway 101 PedestrianlBicycle overpass/underpass. The City is also seeking
federal funding for this project working with our Congressional representatives.
Guarantee Fund Projects
Bike Rack Installation Project
Staff is proposing that the City's request for Guarantee Funds also include $50,000 to purchase
and install additional bike racks in the commercial and business districts citywide and at City
facilities. The City's existing reserve of bike racks has been exhausted, and, without new racks,
staff would not be able to replace damaged bike racks or respond to citizen requests for
installations of new bike racks where needed. With this funding, staff will be able to install about
50-100 bike racks. These funds are required to be used within 3 years of allocation but the City
will be able to purchase and store racks for future use, if all are not used within 3 years. This
request also responds to Council direction in December 2008 to pursue measures to encourage
bicycling to the City's business districts.
Palo Alto typically uses an inverted-U bicycle rack. It is 36" high and constructed of 2 3/8"
galvanized pipe and holds two bikes. The rack provides good support to the bicycle, and users
are able to lock both the wheels and frame of the bicycle to the rack. The rack has no sharp edges
or moving parts and is virtually maintenance free. Racks are installed in public right-of-way and
are placed to avoid conflicts with pedestrians and parked vehicles, usually near the curb and
away from building entranceways or crosswalks.
Comprehensive Bicycle and Pedestrian Master Plan
The existing Palo Alto Bicycle Transportation Plan contains a recommended bikeways network
to meet the needs of all bicyclists. It features bicycle boulevards, bike lanes on arterial streets,
new bicycle/pedestrian grade separations, and spot improvements at key intersections. The Plan
also details recommended best practices for bicycle education and outreach programs, bicycle
facilities design and maintenance, and enforcement. The Palo Alto Bicycle Transportation Plan
was adopted by the City Council in November 2003. The Bicycle Plan should be updated every 5
years to meet requirements for Caltrans Bicycle Transportation Account funding. The Bicycle
CMR:245:09 Page 3 of6
Plan fulfills Palo Alto Comprehensive Plan Program T-18: "Develop and periodically update a
comprehensive bicycle plan" and Program T -19: "Develop, periodically update, and implement,
a bicycle facilities improvement program that prioritizes critical pedestrian and bicycle links to
parks, schools, retail centers, and civic facilities."
Staff has been advised by VT A staff that, in order to qualify for TD A funding, the Plan must be
expanded in scope to incorporate a pedestrian facilities element, thus creating a Comprehensive
Bicycle and Pedestrian Master Plan. A total of $55,000 in Guarantee Funds is proposed to retain
contract services to update and expand the existing plan as required, in coordination with the
Palo Alto Bicycle Advisory Committee and other community stakeholders.
Directional Guide Signs on City Bicycle Routes
The City of Palo Alto's Bicycle Advisory Committee (PABAC) has been working with staff for
several years identifying numerous locations along designated bicycle routes and popular cycling
corridors that do not currently provide directional signage to connecting routes and/or major
attractions. PABAC has identified over 50 locations that would benefit from additional bicycle
route identification and new way-finding signage. As part of this project, staff would work
with PABAC to identify the most needed and top priority locations along currently identified
bicycle routes, and install signage as soon as possible. A total of $40,000 of requested funds
would be devoted to the proposed signage work.
Enhanced Crosswalks at Various Locations
This project would consist of installing supplemental features to enhance basic marked
crosswalks with physical features including, but not limited to, raised pavement, pedestrian
refuge islands, bulbouts, and lighted crosswalk warning systen1s or actuated warning systems.
The installations will be at an existing or new crosswalk at various locations in the City of Palo
Alto including ones that are a part of the California Avenue business district streetscape
improvement project. A total of $51,317 in Guarantee Funds is requested to enhance the existing
crosswalks. Staff estimates that a minimum of 2-3 crosswalks will be enhanced, and possibly
more depending on the complexity of each location.
Palo Alto Bicycle Advisory Committee Review
As required by the MTC grant application policies, all five projects mentioned above were
reviewed by PABAC at the April meeting and the committee supports all projects and funding
for their implementation.
TDA Grant Requirements
The TDA grant funds are allocated on a three-year basis. The funds are claimed by the City on a
reimbursement basis. MTC requires that City Council adopt a Resolution authorizing staff to
submit appliqations requesting TDA funding. Since 2002, the MTC has attached findings to the
resolution authorizing submittal of the TDA grant application. Staff has provided sufficient
information in this staff report to support the required findings and is not aware of any issues that
would preclude the Council from adopting the findings for this grant request.
CMR:245:09 Page 4 of6
RESOURCE IMPACT
No local match is required for TDA Guarantee funds, and a 20% local match is required for BEP
funds. The City Council has already approved funding in the Bicycle Boulevards CIP Project
(PL-040 1 0) that can be used toward the local match for the Park Boulevard BEP project.
However, because TDA funds are disbursed on a reimbursement basis, the City will have to
spend the budgeted funds and then apply for reimbursement by TDA funds. The capital funding
and the staff resources in the Planning and Transportation Division are available to implement
these projects in the coming years.
POLICY IMPLICATIONS
The recommended actions in this report are consistent with Comprehensive Plan transportation
policies, the Bicycle Transportation Plan and the Transportation Strategic Plan. Bicycle
Boulevards are identified as high priority projects in those documents.
ENVIRONMENTAL REVIEW
The proposed modifications under four proj ects (installing bike racks, installing guide signs,
enhancing crosswalks and Park Boulevard Bicycle project) are minor upgrades to existing
residential and commercial street right-of-way and would not result in any new impacts to the
existing environment. These projects are considered as a minor alteration to the existing street
system, and are, therefore, categorically exempt (Class 1 Exemption, Section 15301) from the
provisions of the California Environmental Quality Act (CEQA).
Funding the update of the Comprehensive Bicycle and Pedestrian Master Plan is not considered a
defined project under CEQA. An environmental review will be conducted when the master plan
is prepared.
PREPARED BY:
DEPARTMENT HEAD: --------+-~=-~~~~~----------------------
irector of Planning and
Community Environment
CITY MANAGERAPPROVAL: _____ ~ ___ .. __ ~__"__ ________ _
JAMES KEENE
City Manager
ATTACHMENTS
A. Resolution Authorizing the Filing of Application for TDA Funds
B. TDA Article 3 Project Application Forms
C. Memorandum from Santa Clara Valley Transportation Authority
CMR:245:09 Page 5 of6
D. Project area map for Park Boulevard
cc: Palo Alto Bicycle Advisory Committee
CMR:245:09 Page 6 of6
ATTACHMENT A
NOT YET APPROVED
Resolution No.
Resolution of the Council of the City of Palo Alto Authorizing
the City Manager to File an Application for 2009/2010
Transportation Development Act Funds for Bicycle and
Pedestrian Projects
WHEREAS, Article 3 of the Transportation Development Act (TDA), Public
Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional
transportation planning agency for the funding of projects exclusively for the benefit and/or use
of pedestrian and bicyclists; and
WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional
transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution
No. 875, Revised, entitled "Transportation Development Act, Article 3, PedestrianlBicycle
Projects," which delineates procedures and criteria for, submission of requests for the allocation
of "TDA Article 3" funding; and
WHEREAS, MTC Resolution No. 875, Revised requires that requests for the
allocation of TDAIArticle 3 funding be submitted as part of a single, countywide coordinated
claim from each county in the San Francisco Bay region; and
WHEREAS, the City of Palo Alto desires to subnlit a request to MTC for the
allocation of TDA Article 3 funds to support the projects described in Attachment B to this
resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists.
NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as
follows:
SECTION 1. The Council declares it is eligible to request an allocation of TDA
Article 3 funds pursuant to Section 99234 of the Public Utilities Code.
SECTION 2. The Council finds that there is no known pending or threatened
litigation that might adversely affect the project or projects described in Attachment B to this
resolution, or that might impair the ability of the City of Palo Alto to carry out the project.
SECTION 3. The Council finds and detemlines that those matters set forth in
Attachment A to this resolution are true and correct.
SECTION 4. The Council agrees that the City shall maintain, or provide for the
maintenance of, the projects and facilities described in Attachment B for the benefit of, and use
by the public.
SECTION 5. The Council directs that a certified copy of this resolution and its
attachments, and any accompanying supporting materials shall be forwarded to the congestion
management agency, countywide transportation planning agency, or county association of
090514 syn 0120349 2
NOT YET APPROVED
governnlents, as the case nlay be, of Santa Clara County for submission to MTC as part of the
countywide coordinated TDA Article 3 claim.
SECTION 6. The Council finds that the proposed modifications under four projects
(installing bike racks, installing guide signs, enhancing crosswalks and Park Boulevard Bicycle
project) are minor upgrades to existing residential and commercial street right-of-way and would
not result in any new impacts to the existing environment. These projects are considered as a
minor alteration to the existing street system, and are, therefore, categorically exempt (Class 1
Exemption, Section 15301) from the provisions of the California Environmental Quality Act
(CEQA).
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
090514 syn 0120349 2
Mayor
APPROVED:
City Manager
Interim Director of Planning and
Conlmunity Environment
Director of Administrative Services
NOT YET APPROVED
ATTACHMENT A
Findings
1. The City of Palo Alto is not legally impeded from submitting a request to the
Metropolitan Transportation Commission for the allocation of Transportation
Development Act (TDA) Article 3 funds, nor is the City of Palo Alto legally impeded
from undertaking the projects described in "Attachment B" of this resolution.
2. The City of Palo Alto has committed adequate staffing resources to complete the projects
described on Attachment B.
3. A review of the projects described in Attachment B has resulted in the consideration of
all pertinent matters, including those related to environmental and right-of-way permits
and clearances, attendant to the successful completion of the projects.
4. Issues attendant to securing environmental and right-of-way permits and clearances for
the projects described in Attachment B have been reviewed and will be concluded in a
manner and on a schedule that will not jeopardize the deadline for the use of the TDA
funds being requested.
5. The project described in Attachment B complies with the requirements of the California
Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.).
6. As portrayed in the budgetary descriptions of the projects in Attachment B, the sources of
funding other than TDA are adequate for completion of the projects.
7. The projects described in Attachment B are for capital construction and/or design
engineering; and/or for the nlaintenance of a Class I bikeway which is closed to
motorized traffic; and/or for the purposes of restriping Class II bicycle lanes; and/or for
the development or support of a bicycle safety education program; and/or for the
development of a comprehensive bicycle and/or pedestrian facilities plan, and an
allocation of TDA Article 3 funding for such a plan has not been received by the City of
Palo Alto within the prior five fiscal years.
8. The projects described in Attachment B which are bicycle projects have been included in
a detailed bicycle circulation element included in an adopted general plan, or included in
an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the
California Bikeways Act, Streets and Highways Code section 2370 et seq.)
9. Any project described in Attachment B that is a "Class I Bikeway," meets the mandatory
minimum safety design criteria published in Chapter 1000 of the California Highway
Design Manual.
10. The projects described in Attachment B are ready to commence implementation during
the fiscal year of the requested allocation.
11. The City of Palo Alto agrees to maintain, or provide for the maintenance of, the projects
and facilities described in Attachment B, for the benefit of and use by the public.
090514 syn 0120349 2
ATTACHMENT B
TDA Article 3 Project Application Form
Fiscal Year of this Claim: 2009/2010 Applicant: City of Palo Alto
Contact person: RuchikaAggarwal
Mailing Address: P.O. Box 10250 Palo Alto CA 94303
E-Mail Address: ruchika.aggarwal@cityofpaloalto.org Telephone: 650-617-3136
Secondary Contact (in event primary not available) Gayle Likens
E-Mail Address: gayle.likens@cityofpaloalto.org Telephone: 650-329-2136
Short Title Description of Project: Park Boulevard Bike Boulevard project
Amount of claim: $60.000
Functional Description of Project:
This project consists of implementing improvements along Park Boulevard to convert this street into a bicycle boulevard (a Class II bikeway)
Financial Plan:
List the project elements for which TDA funding is being requested (e.g., planning, environmental, engineering, right-of-way, construction,
inspection, contingency, audit). Use the table below to show the project budget. Include prior and proposed future funding of the project. If the
project is a segment of a larger project, include prior and proposed funding sources for the other segments.
Project Elements: The project would include making enhancements to the bike route by installing traffic calming measures and signage so it is safer
for bicyclists. Cost includes construction. contingencies and inflation.
Funding Source All Prior FYs Application FY Next FY Following FYs Totals
TDA Article 3 $60,000 $60,000
list all other sources:
1.
2.
3.
4.
Totals $60,000
Project Eligibility: YES?/NO
?
A. Has the project been approved by the claimant's governing body? (If "NO," provide the approximate date approval is No
anticipated). Approval is anticipated on May 18th•
B. Has this project previously received TDA Article 3 funding? If "YES," provide an explanation on a separate page. no
C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California yes
Highway Design Manual? (Available on the internet via: http://www.dot.ca.gov).
D. Has the project been reviewed by a Bicycle Advisory Committee? (If "NO," provide an explanation). yes
no
E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been
evidenced by the dated stamping of the document by the county clerk or county recorder? (required only for projects that
include construction).
F. Will the project be completed before the allocation expires? Enter the anticipated completion date of project (month and yes
year) June 2010
G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such yes
maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name: -----1
Short title description of project:
Park Boulevard Bicycle Boulevard: The Park Boulevard corridor is currently used as a bicycle route and is
popular with cyclists as it provides a convenient connect from the City's south boundary all the way to the
downtown area. The route connects two major regional transit stations, several schools, a newer medical center,
two commercial business districts, and Stanford University. Park Boulevard runs parallel to (and in-between)
El Camino Real and Alma Street, both of which are Major Arterials with high travel speeds and no bike lanes.
The proposed Bicycle Boulevard Project would include enhancements to make the bike route more attractive
and safer for cyclists. Such enhancements would include modifications to vehicular traffic calming barriers to
make them more user friendly for bicyclists, reversing of I-way or 2-way stop control to reduce the number of
stops cyclists travelling along the route would need to make, and the potential addition of speed humps to
further calm vehicular traffic. Consistent signage throughout the route indicating its status of a bicycle
boulevard would encourage its use by bicyclists and also provide a warning to vehicle drivers.
Attachment B
TDA Article 3 Project Application Form
Fiscal Year of this Claim: 2009/2010 Applicant: City of Palo Alto
Contact person: Ruchika Aggarwal
Mailing Address: P.O. Box 10250 Palo Alto CA 94303
E-Mail Address: ruchika.aggarwal@cityofpaloalto.org Telephone: 650-617-3136
Secondary Contact (in event primary not available) Gayle Likens
E-Mail Address: gayle.likens@cityofpaloalto.org Telephone: 650-329-2136
Short Title Description of Project: Installation of Class III bike racks
Amount of claim: $50.000
Functional Description of Project:
This project consists of purchasing and installing bike racks in business districts citywide and at city facilities.
Financial Plan:
List the project elements for which TDA funding is being requested (e.g., planning, environmental, engineering, right-of-way, construction,
inspection, contingency, audit). Use the table below to show the project budget. Include prior and proposed future funding of the project. If the
project is a segment of a larger project, include prior and proposed funding sources for the other segments.
Project Elements: Cost includes purchasing bike rack units. labor. installation and contingencies.
Funding Source All Prior FYs Application FY Next FY Following FYs Totals
TDA Article 3 $50,000 $50,000
list all other sources:
[1.
2.
3.
4.
Totals $50,000
Project Eligibility: YES?/NO?
A. Has the project been approved by the claimant's governing body? (If "NO," provide the approximate date approval is no
anticipated). Approval is anticipated on May 18th.
B. Has this project previously received TDA Article 3 fllnding? If "YES," provide an explanation on a separate page. no
C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California yes
Highway Design Manual? (Available on the internet via: http://www.dot.ca.gov).
D. Has the project been reviewed by a Bicycle Advisory Committee? (If "NO/' provide an explanation). yes
no
E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been
evidenced by the dated stamping of the document by the county clerk or county recorder? (required only for projects that
include construction).
F. Will the project be completed before the allocation expires? Enter the anticipated completion date of project (month and yes
year) June 2010
G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such yes
maintenance by another agency? {If an agency other than the Claimant is to maintain the facility provide its name:
1
I
Short title description of Project:
City of Palo would like to install additional bike racks in commercial and business districts citywide and in
City facilities. Palo Alto uses an inverted-U bicycle rack. It is 36" high constructed of 2 3/8" galvanized
pipe and holds two bikes. The rack provides good support to the bicycle, and users are able to lock both the
wheels and frame of the bicycle to the rack. The rack has no sharp edges or moving parts and is virtually
maintenance free. Racks are installed in public right of way and are placed to avoid conflicts with
pedestrians and parked vehicles, usually near the curb and away from building entranceways or crosswalks.
Attachment B
TDA Article 3 Project Application Form
Fiscal Year of this Claim: 2009/2010 Applicant: City of Palo Alto
Contact person: Ruchika Aggarwal
Mailing Address: P.O. Box 10250 Palo Alto CA 94303
E-Mail Address: ruchika.aggarwal@cityofpaloalto.org Telephone: 650-617-3136
Secondary Contact (in event primary not available) Gayle Likens
E-Mail Address: gayle.likens@cityofpaloalto.org Telephone: 650-329-2136
Short Title Description of Project: Comprehensive Bicycle and Pedestrian plan
Amount of claim: $55.000
Functional Description of Project:
Financial Plan:
List the project elements for which TDA funding is being requested (e.g., planning, environmental, engineering, right-of-way, construction,
inspection, contingency, audit). Use the table below to show the project budget. Include prior and proposed future funding of the project. If
the project is a segment of a larger project, include prior and proposed funding sources for the other segments.
Project Elements: Consultant services contract for preparation of plan.
Funding Source All PriorFYs Application FY Next FY Following FYs Totals
TDA Article 3 $55,000 $55,000
list all other sources:
1.
2.
3.
4.
Totals $55,000
Project Eligibility: YES?/NO?
A. Has the project been approved by the claimant's governing body? (If "NO," provide the approximate date approval is No
! anticipated). Approval is anticipated on May 18th.
B. Has this project previously received TDA Article 3 funding? If "YES," provide an explanation on a separate page. no
C. For "bikeways, II does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California NIA
Highway Design Manual? (Available on the internet via: http://www.dot.ca.gov).
D. Has the project been reviewed by a Bicycle Advisory Committee? (If "NO," provide an explanation). yes
no
E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEOA) been
evidenced by the dated stamping of the document by the county clerk or county recorder? (required only for projects that
include construction).
F. Will the project be completed before the allocation expires? Enter the anticipated completion date of project (month and yes
year) June 2010
G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such yes
maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name:
)
Short title description of Project:
Comprehensive Bicycle and Pedestrian plan: The Bicycle Transportation Plan contains a recommended
bikeways network to meet the needs of all bicyclists. It features bicycle boulevards, bike lanes on arterial
streets, new bicycle/pedestrian grade separations, and spot improvements at key intersections. The Plan
also details recommended best practices for bicycle education and outreach programs, bicycle facilities
design and maintenance, and enforcement. The Palo Alto Bicycle Transportation Plan was adopted by the
City Council in November 2003. The Bicycle plan should be updated every 5 years to meet requirements
for Caltrans Bicycle Transportation Account funding. The Bicycle Plan fulfills Palo Alto Comprehensive
Plan Program T -18: "Develop and periodically update a comprehensive bicycle plan" and Program T -19:
"Develop, periodically update, and implement, a bicycle facilities improvement program that prioritizes
critical pedestrian and bicycle links to parks, schools, retail centers, and civic facilities."
Attachment B
TDA Article 3 Project Application Form
Fiscal Year of this Claim: 2009/2010 Applicant: City of Palo Alto
Contact person: Ruchika Aggarwal
Mailing Address: P.O. Box 10250 Palo Alto CA 94303
E-Mail Address: ruchika.aggarwal@cityofpaloalto.org Telephone: 650-617-3136
Secondary Contact (in event primary not available) Gayle Likens
E-Mail Address: gayle.likens@cityofpaloalto.org Telephone: 650-329-2136
Short Title Description of Project: Installing directional guide signs on City bicycle routes
Amount of claim: $40.000
Functional Description of Project:
These will provide informational directional signage on City bicycle routes to advise bicyclists of connecting bike routes and/or major
attractions.
Financial Plan:
List the project elements for which TDA funding is being requested (e.g., planning, environmental, engineering, right-of-way, construction,
inspection, contingency, audit). Use the table below to show the project budget. Include prior and proposed future funding of the project. If
the project is a segment of a larger project, include prior and proposed funding sources for the other segments.
Project Elements: Cost includes design & purchasing signs. labor. installation and contingencies.
Funding Source All Prior FYs Application FY Next FY Following FYs Totals
TDA Article 3 $40,000 $40,000
sources:
1.
2.
3.
4.
Totals $40,000
Project Eligibility: YES?/NO?
A. Has the project been approved by the claimant's governing body? (If "NO," provide the approximate date approval is No
anticipated). Approval is anticipated on May 18th •
B. Has this project previously received TDA Article 3 funding? If "YES," provide an explanation on a separate page. no
C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California yes
Highway Design Manual? (Available on the internet via: http://www.dot.ca.gov).
D. Has the project been reviewed by a Bicycle Advisory Committee? (If "NO," provide an explanation). yes
no
E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been
evidenced by the dated stamping of the document by the county clerk or county recorder? (required only for projects that
include construction).
F. Will the project be completed before the allocation expires? Enter the anticipated completion date of project (month and yes
year) June 2010
G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such yes
maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name:
Short title description of Project:
Directional Guide Signs: The City of Palo Alto's Bicycle Advisory Committee (PABAC) has been
working with City Staff for several years identifying numerous locations along designated bicycle routes
and popular cycling corridors that do not currently provide directional signage to connecting routes and/or
major attractions. P ABAC has identified over 50 locations that would benefit from additional bicycle route
identification and new way-finding signage. As part of this project, City Staff would work with P ABAC
to identify the most needed and top priority locations along currently identified bicycle routes, and install
signage as soon as possible.
Attachment B
TDA Article 3 Project Application Form
Fiscal Year of this Claim: 2009/2010 Applicant: City of Palo Alto
Contact person: Ruchika Aggarwal
Mailing Address: P.O. Box 10250 Palo Alto CA 94303
E-Mail Address: ruchika.aggarwal@cityofpaloalto.org Telephone: 650-617-3136
Secondary Contact (in event primary not available) Gayle Likens
E-Mail Address: gayle.likens@cityofpaloalto.org Telephone: 650-329-2136
Short Title Description of Project: Enhance crosswalks
Amount of claim: $5t317
Functional Description of Project:
The project includes installing new crosswalks and enhancing existing crosswalks at various locations in the City including ones that are a part
of the California Avenue business district streetscape improvement project.
Financial Plan:
List the project elements for which TDA funding is being requested (e.g., planning, environmental, engineering, right-of-way, construction,
inspection, contingency, audit). Use the table below to show the project budget. Include prior and proposed future funding of the project. If
the project is a segment of a larger project, include prior and proposed funding sources for the other segments.
Project Elements: Cost includes design& installation of crosswalks. labor. installation and contingencies.
Funding Source All Prior FYs Application FY Next FY Following FYs Totals
TDA Article 3 $51,317 $51,317
list all other sources:
1.
2.
3.
4.
Totals $51,317
Project Eligibility: YES?/NO
?
A. Has the project been approved by the claimant's governing body? (If"NO," provide the approximate date approval is No
anticipated). Approval is anticipated on May 18th•
B. Has this project previously received TDA Article 3 funding? If "YES," provide an explanation on a separate page. no
C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California NIA
Highway Design Manual? (Available on the internet via: http://www.dot.ca.gov).
D. Has the project been reviewed by a Bicycle Advisory Committee? (If tlNO," provide an explanation). yes
no
E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been
evidenced by the dated stamping of the document by the county clerk or county recorder? (required only for projects that
include construction).
F. Will the project be completed before the allocation expires? Enter the anticipated completion date of project (month and yes
year) June !O
G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such yes
maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name: ---1
Short title description of Project:
Enhance crosswalks: This project consists of installing supplemental features to enhance basic marked
crosswalks with physical features including, but not limited to, raised pavement, pedestrian refuge islands,
bulbouts, and lighted crosswalk warning systems or actuated warning systems. The installations will be at
an existing or new crosswalk at various locations in the City of Palo Alto, as determined by the City
Transportation Engineer.
TO:
FROM:
DATE:
ATTACHMENT C
SANTA (LARA
Valley Transportation Authority
MEMORANDUM
TDA Article 3 Bicycle and PedestriaThProgram Grant Applicants
Technical Advisory Committee Members
Bill Hough, Transportation Planner III
March 11, 2009
SUBJECT: Call for Projects, Transportation Development Act Article 3
FY 200911 0 Program
TDA Article 3 Funds Available
This memorandum serves as the General Call-for-Projects for the FY 200911 0
Transportation Development Act (TDA) Article 3 Program funding cycle. There are two
components to the TDA Article 3 program:
1. Bicycle Expenditure Program
The VTA Board of Directors took action on August 3, 2000 to dedicate 30% of Santa
Clara County's TDA Article 3 fund estimate to projects on the VTP 2030 Countywide
Bicycle Plan Bicycle Expenditure Program (BEP) List. There is $688,144 available for
BEP projects this year. Your project must be on the Board-adopted BEP list, an
update of which is scheduled for the April 2009 Board meeting. BEP project
sponsors must submit MTC's TDA Article 3 Project Application Form. If you plan on
submitting an application in the 2009/10 cycle, please contact Michelle DeRobertis
at (408) 321-5716 or Michelle.DeRobertis@VTA.org before April 3, 2009. However,
applications are not due until April 1 0, 2009.
2. Guarantee Funds
Table 1 below shows each city and the County's "Guarantee" share of MTC's TDA
Article 3 Estimate. There is $1,402,166 available for "Guarantee" projects this year. This
guarantee share is based on California Department of Finance (DOF) population
projections and funds banked or rescinded from previous years, where applicable. Your
agency's total applications cannot exceed its guarantee share.
Application Due Date:
Date: April 10, 2009
Time: 4:00 PM
To: Bill Hough, Transportation Planner III
Page 1 of 5
Table 1
2009110 TDA ARTICLE 3 ESTIlYIATE FOR SANTA CLARA COl:NTY
I
Guarantee Amount
Agency (Includes banked and rescinded funds
from prior years.)
Campbell $39,860
Cupertino $55,135
Gilroy $§2,328
Los Altos $28,079
Los Altos Hills $25,949
Los Gatos $48,749
Milpitas $68,899
Monte Sereno $5,817
Morgan Hill $38,924
Mountain View $78,354
Palo Alto $196,317
San Jose $982,087
Santa Clara $114,638
Saratoga $31,355
Sunnyvale $207,294
Santa Clara County $98,380
$2,102,166 ..
RescindlReallocation Requests
The guidelines for rescinding and reallocating TDA Article 3 projects have been
amended by MTC. Previously, sponsors were allowed to rescind projects and reallocate
the funds to other projects immediately. However, MTC is now only allowed to allocate
up to their estimate in any given year. Sponsors may still rescind projects, but VTA
cannot reallocate them until the next TDA funding cycle. Funds rescinded in 2009 will be
added to the sponsor's guarantee in 2010.
It is the responsibility of the project sponsor to monitor project expiration deadlines and
to apply for rescind/reallocation funds in a timely manner. Failure to do so will result
in the sponsor losing the funds.
Banking of Funds
TDA Article 3 funds may be banked for up to two years plus one year to prograITI funds.
To bank TDA funds, project sponsors must submit a letter stating that funds will be
banked and the TDA Article 3 eligible project to which banked funds will go to.
banked funds are not programmed by the end of the 3rd Year, they will be redistributed to
the Countywide TDA Article 3 Pool for the following fiscal year. If you are planning to
bank funds, please send a letter to that effect to Bill Hough at the address below.
2 of 5
Project Types and Guidelines
Your TDA Article 3 project must be ready to implement within ONE year of the
application cycle.
Eligible Project Types
The following project types are eligible for TDA Article 3 Funding:
•
•
•
•
Design & construction of on and off-street bicycle facility projects -including but not
limited to bicycle parking.
Design & construction of on and off-street pedestrian facility projects
Maintenance of Class I bikeways (unlimited)
Maintenance of Class II bikeways. Countywide, the total funds allocated to Class II
bikeway maintenance cannot exceed 20% of the total countywide TDA estimate. Call
Bill Hough at (408) 321-5735 if you plan to exceed 20% of your agency's guarantee
amount.
• Bicycle Safety Education Programs (not more than 500/0 of the project's budget and
not more 5% of the countywide TDA Article 3 funds)
• Comprehensive Bicycle & Pedestrian Facilities Plans (not more than once per
jurisdiction every 5 years) .
• Projects identified in a recent (within 5 years) comprehensive local bicycle or
pedestrian plan
• Annual TDA Article 3 Audits
Other Eligibility & Procedural Issues
Environmental clearance is required for construction projects only. If you are submitting
an application for design, you are not required to submit a County stamped notice.
Additional information on the TDA Article 3 procedures and criteria can be found in the
MTC TDA Article 3 Rules and Procedures, which is available on the Metropolitan
Transportation Commission website at:
http://www.mtc.ca.gov/funding/STA-TDAlRES-0875.doc
Bicycle Advisory Committee and Bicycle Plan Requirement
Cities and counties may not receive TDA Article 3 funds for bicycle projects unless the
jurisdiction has established a Bicycle Advisory Committee (BAC) and the project is
included in an adopted plan as stipulated in the MTC TDA Article 3 Rules and
Procedures. This requirement does not apply to pedestrian projects.
VTA Bicycle Technical Guidelines
The VTA Board of Directors approved the VTA Bicycle Technical Guidelines update on
December 13, 2007. The purpose of the Guidelines is to provide a uniform set of
optimum standards for the planning, design, and construction of bicycle facilities that are
part of the countywide bicycle system. Bicycle projects funded by TDA Article 3 funds
must comply with the Guidelines. For a copy of this document, please contact Michelle
Page 3 of 5
DeRobertis at (408) 321 16 or Michel1e.DeRobertis0)vta. org. It is also available on
the VTA website at http://www.vta.org/scheduleslbikewaysJ)rogram.html
Application Submittals
MTC's TDA Article 3 Project Application Form is located at:
http://www.mtc.ca.gov/funding/STA-TDAlTDA_Article_3_Claim_Forms.doc
Project sponsors must use this form to subnlit applications.
Completed project applications should be submitted to VTA by 4:00 p.m. on Friday,
April 10, 2009. (See detailed submittal instructions below.)
Complete one application for each project. PLEASE NOTE: VTA should receive ~
of each project application. LATE APPLICATIONS WILL NOT BE
ACCEPTED.
2009/10 TDA A . I 3 D '1 d N P . t S b 'tt I R rtlc e etal e ew rOJec u ml a equlrements
N umber of Copies Item
1 per agency Cover letter that indicates whether application is for guarantee
and/or BEP funding. The cover letter must include a statement
i that the project must be ready to implement within ONE year
of the application cycle.
2 per agency Governing body resolution wording and Council Resolution
supporting the project(s) (due on May 29, 2009). The sample
is on the Metropolitan Transportation Commission website:
http://www.mtc.ca.gov/funding/STA-TDA/
2 per project MTC's TDA Article 3 Application (See Application Form-
available on the Metropolitan Transportation Commission
website: http://www.mtc.ca.gov/junding/STA-TDAI)
2 per project A vicinity map showing the project's general location in your
jurisdiction
2 per project A detail map showing the project and phases where applicable
2 per project Documentation of environmental clearance (jor applicable
projects). The county clerk must stamp the environmental
document.
Please send applications to:
Bill Hough, Transportation Planner III
Santa Clara Valley Transportation Authority
Programming & Grants
3331 North 1st St., Bldg. B2
San Jose, CA 95134-1906
Page 4 of 5
I
Evaluation Process, Programming and Drawing Programmed Funds
VTA staff will review project applications. The resulting countywide program will be
reviewed by the VTA advisory committees before adoption by the VTA Board of
Directors at its June 2009 meeting.
The VTA Board adopted project priorities will be forwarded to MTC for review and
adoption. Once NITC has adopted the program, MTC's Finance Section will issue
allocation instructions to your agency. These instructions will provide your agency with
guidance on invoicing and annual audit and reporting requirements. All project
invoicing goes directly to MTC. All work must be completed by June 30, 2012 and
MTC needs to receive reimbursement requests by August 1, 2012.
TDA Audit Information
In accordance with MTC Resolution 875, all claimants that have received an allocation of
TDA funds are required to submit an annual fiscal and compliance audit to MTC and to
the Secretary of Business and Transportation Agency within 180 days after the close of
the fiscal year. Your audits are due to MTC by December 31 of each year. Failure to
submit the audit will prohibit MTC from making a new TDA allocation. If no TDA funds
were expended during the fiscal year, the applicant should file a statement to that effect
with MTC. Please contact MTC's TDA program manager Bob Bates, at 510-817-5733 or
bbates@mtc.ca.gov, for additional information on audit requirements.
Page 5 of 5
The City of
Palo Alto
ragg_. :zoo&.OS.13 10:23:24
(l1cc-<'n"""'GIs$'GIs\admIn~_.mclb)
I/i
ATTACHMENT D
Project area map for
Park Boulevard Bike project
Attachment D
This map is a product of the
City of Palo Alto GIS
---0' 1500'
ThIs document Is a graphic rep<asentatlon triy 01 beet lIVeiabIe IIOU'C8S.
The CHy 01 Palo Alto assunes no responsI)IIIIy lot MY 1IITlln. 101989 to 2009 CHy 01 Palo Alto