HomeMy WebLinkAboutStaff Report 145-09TO:
ATTN:
FROM:
DATE:
City of Palo Alto
City Manager's Report
HONORABLE CITY COUNCIL
FINANCE COMMITTEE
CITY MANAGER
MARCH 10, 2009
DEPARTMENT: ADMINISTRATIVE
SERVICES
CMR: 145:09
REPORT TYPE: DISCUSSION REPORT
SUBJECT: Consideration of Recommendation for City Council Adoption of the Fiscal Year.
2009 Adjusted Budget -Second Quarter (Q2) Financial Results, Midyear.
Amendments, Capital Improvement Program Status, and Amendments to FY
2009 Adopted Municipal Fee Schedule
EXECUTIVE SUMMARY
The documents attached summarize the City's financial position and outlines changes to the fiscal
year 2009 budget necessary during the normal course of business.
RECOMMENDATION
Staff recommends that the Finance Committee recommend to the City Council adoption of the
attached Budget Amendment Ordinance (BAO) (Attachment 1) and Resolutions (Attachment 4 and
Attachment 5), which includes:
CMR:145:09
a. Proposed midyear adjustments to the Fiscal Year 2009 Budget for the General Fund,
Enterprise Funds, Special Revenue Funds, Internal Service Funds, and Capital
Improvement Projects Fund (Exhibit A).
b. Fiscal Year 2009 Midyear CIP Adjustments (Exhibit B).
c. Amendments to the Fiscal Year 2009 Adopted Municipal Fee Schedule (Exhibit C).
d. Amendments to the Fiscal Year 2009 Table of Organization (Exhibit D).
e. Amendments to the Fiscal Year 2009 Management and Professional Compensation
Plan and Service Employees' International Union (SEIU) Compensation Plan
(Attachment 4).
f. Amendments to the Fiscal Year 2009 Service Employees' International Union
(SEIU) Compensation Plan (Attachment 5).
Page 1 of 16
The Fiscal Year 2009 midyear Capital Improvement Program (CIP) Projects Status Report is
attached as an informational item (Attachment 2). A list of continuous projects follows this
summary (Attachment 3). No action is required on these two items.
Staff also recommends the Finance Committee review and comment on the preliminary financial
condition of the City as of December 31,2008 (Exhibit A to BAO).
BACKGROUND
This report summarizes the changes to the Fiscal Year 2009 Adopted Budget necessary as part of the
normal course of business through December 31, 200S. Where possible, adjustments are held until
this midyear report is brought to Council in an effort to consolidate changes and streamline the
Budget Amendment Ordinance (BAO) process. The discussion in this report is organized by fund
with a primary focus on major changes in the General Fund. Details ofthese changes, as well as all
fund summaries, are. included in Exhibit A. The midyear CIP Program Project Status Report
(Attachment 2) provides the Finance Committee with information on the status of the City's CIP
projectsas of December 31, 200S.
Due to the effects of the current recession on key City revenues, staff is proposing expenditure
reductions at midyear. The current projected deficit in the General Fund for Fiscal Year 2009 is $5.S
million. This is a $3.2 million increase from the $2.6 million deficit projected in the December 2008
Long Range Financial Forecast. The deficit increase is the result of steeper declines in Sales,
Transient Occupancy and Documentary Transfer taxes; decreasing plan check fees and facility rents;
and the delay of impact fee revenue for the Public Safety Building.
DISCUSSION
. General Fund -Midyear Financial Report
The following is a summary of major revenue and expenditure adjustments in the General Fund as
detailed in Exhibit A.
General Fund revenues have weakened considerably in Fiscal Year 2009. Consumer and business
confidence has eroded and economically sensitive revenue sources such as sales and transient
occupancy taxes are retreating. Staff will continue to closely monitor these revenues for the
remainder of the fiscal year.
Sales Tax
Sales taxes are expected to drop by $2.1 million, or 9.5 percent, below the adopted budget at year
end. Third quarter results for 2008, unadjusted for one-time events, showed a 9.7 percent decline.
Department store, auto sales, electronic equipment, light industry, and restaurants were noticeably
weak while service stations, office equipment, building materials, and apparel stores turned in
stronger performances. With American consumer confidence at its lowest point in decades,
consumers are scaling back their spending plans for major purchases resulting in substantial declines
in this major revenue source. In the middle of March, staffwill receive high level information on
total tax receipts for the fourth quarter of2008.
CMR:145:09 Page 2 of16
Property Tax
Property taxes are expected to increase by $1.6 million, or 6.8 percent. Although Palo Alto's
assessed values remain healthy for the current fiscal year, data from the county indicates growth in
assessed values is moderating. The Santa Clara Assessor recently said that the "assessment roll
contains clear evidence that Silicon Valley is not immune to the national recession and economic
meltdown in the residential real estate market." Palo Alto assessment valuation has weathered the
housing market value decline better than most cities in the County.
Transient Occupancy Tax
Compared to the adopted budget, Transient Occupancy Tax (TOT) revenues are being decreased by
$0.7 million to $7.7 million. Occupancy rates and daily rates began a steady descent after the first
few months of the fiscal year due to the economic downturn. For example, compared to the prior
year, from July to December 2008, occupied days dropped by 29,593 days and average occupancy
rates declined from 74.9 percent to 68.8 percent.
Documentary Transfer Tax
Documentary transfer tax revenues are being decreased by $2.2 million. Starting in August 2008, .
documentary transfer taxes began a steady decline. Through mid-January, this revenue source was
40 percent below prior year levels. Property transactions have dropped dramatically due to the credit
and housing markets. As in prior economic downturns, residential turnover has declined as
homeowners choose to wait until market conditions improve rather than sell in a buyer headwind.
Other Fees and Permits
Revenues for plan check and building permit fees are being decreased by $1.2 million, or 19 percent,
from the adopted budget. This reflects the downward trend in housing starts and construction
activity. Decreases in revenue from other fees include: parking violations -$0.3 million; facility rents
. -$0.3 million; and the delay in the anticipated Public Safety impact fee revenue of $0.3 million.
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Expense Highlights for Fiscal Year 2009 Midyear
The table below summarizes the total proposed midyear budget revenue and expenditure changes and
the impact to the Budget Stabilization Reserve (BSR).
Grant and Reimbursement Revenues
Grant Expenditure
General Fund Revenue Reductions
General Fund Expenditure Decreases
Salary & Benefit-Related
Other Expenditures
Operating Transfers
Year-end Operating Transfer to CIP
Year-End savings -hiring freeze
Reduction -Retiree Medical Allocation
Midyear change to Budget Stabilization Reserve
$ 734
(504)
(5,956)
2,031
446
369
1,000
1,000
880
0
City departments have provided the City Manager with expenditure reduction recommendations to
offset the revenue decrease and to balance the General Fund budget for Fiscal Year 2009.
Approximately 49 percent ofthe recommended reductions are salary and benefit related savings. The
remaining 51 percent is the result of non-salary expenditure reductions. Staff expects that these
reductions will have temporary impacts to services for the balance of Fiscal Year 2009. The City will
likely need to make permanent expenditure reductions in the upcoming Fiscal Year 2010-2011
budget process that will have substantial effects on programs and services. This is necessary given an
expected weaker economy and a larger, growing deficit of approximately $8 million. A detailed
narrative of the departmental expenditure reductions and potential service impacts are listed below.
City Attorney
The City Attorney's office has identified $67 thousand in expenditure reductions for outside counsel
services. This represents a 2.5 percent reduction from the Fiscal Year 2009 adopted expenditure
budget. It is possible that with this reduction, the department may not be able to provide support to
all of the City's Boards and Commissions as a result of staff attorneys covering work that outside
counsel normally performs.
City Auditor
The City Auditor's office has identified $63 thousand in salary and benefit savings from vacant
positions. This represents a 7.1 percent reduction from the Fiscal Year 2009 adopted budget for
expenditures.
CMR:145:09 Page 4 of 16
City Clerk
The City Clerk's office has identified $30 thousand in salary and benefit savings from vacant
positions. This represents a 2.5 percent reduction from the Fiscal Year 2009 adopted budget for
expenditures. Expenditure reductions are offset with increases needed to pay for unanticipated
election expenses in the amount of $60 thousand.
City Manager
The City Manager's Office has identified a total of$476 thousand in salary and benefit savings from
vacant positions. The Planning and Community Environment department has been given credit for
one-half of the salary and benefit savings realized for the vacant Assistant City Manager position in
the amount of$127 thousand. This brings the net salary savings in the City Manager's Office to $349
thousand, or a 16 percent reduction, from the Fiscal Year 2009 adopted expenditure budget.
Expenditure reductions are offset with increases needed for unanticipated contract and program
services in the amount of $86 thousand.
Administrative Services Department
The Administrative Services Department has indentified $205 thousand in salary and non-salary-
expenditure reductions due to staff vacancies and reductions in non-critical supplies. This represents
a 3.1 percent reduction from the Fiscal Year 2009 adopted expenditure budget.
Administrative Services Department -Information Technology Fund
The Information Technology Internal Service Fund has identified expenditure reductions that result
in a $369 thousand decrease in allocated charges to the General Fund departments. This will result in
the deferral of routine computer replacements for one year.
Community Services Department
The Community Services Department has identified $837 thousand in salary and non-salary
expenditure reductions. This represents a 5.6 percent reduction from the Fiscal Year 2009 adopted
budget. Possible program and service reductions include:
Fire Department
• The elimination of mowing at Byxbee Hills Park
• Decrease patrol and maintenance services on weekend and holidays at
Rinconada and Mitchell Parks
• Postponement of the Baylands conservation plan
• Delays in the replacement of equipment for the Arts & Science Division and
Lucie Stem center
• Elimination of the seasonal worker program
• Possible reduction of special interest classes offered spring and summer 2009
The Fire Department has identified $82 thousand in benefit and non-salary savings with current
vacancies and the def~rral of new hires. Minimum staffing requirements and the need to cover
overtime costs, hinder the identification of additional departmental savings.
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Human Resources Department
The Human Resources Department has identified $69 thousand in salary and benefit savings from a
vacant position. This represents a 2.6 percent reduction from the Fiscal Year 2009 adopted
expenditure budget.
Library Department
The Library Department has identified $227 thousand in salary and non-salary expenditure
reductions. The majority of the savings are from current and future staff vacancies and could
potentially impact service levels. The expenditure reductions represent a 3.6 percent reduction from
the Fiscal Year 2009 adopted budget for salary and non-salary expenditures.
Planning and Community Environment
The Planning and Community Environment Department has identified $584 thousand in salary and
non-salary expenditure reductions. These reductions include credit from the City Manager's office
for one-half of the salary and benefit savings ($127 thousand) realized for the Assistant City
Manager vacancy. These expenditure reductions represent a 6.1 percent reduction from the Fiscal
Year 2009 adopted expenditure budget. The reductions are offset by an increase of$207 thousand to·
reinstate approved appropriations for the Comprehensive Plan study that were inadvertently deleted
at the end of Fiscal Year 2008.
Police Department
The Police Department has identified $225 thousand in reimbursement revenue, which exceed
expenditure reductions. Minimum staffing requirements and the need to cover overtime costs
prevented the identification of additional departmental savings.
Public Works Department
The Public Works Department has identified $425 thousand in salary and non-salary expenditure
reductions and revenue increases. This represents a 3.9 percent reduction from the Fiscal Year 2009
adopted budget. Salary and benefit reductions include credit of$56 thousand for an engineer vacancy
in the Capital Fund. Potential service impacts identified by the department include:
• The delay of street/encroachment permit processing
• The delay in response to transportation work requests, red curb painting and
traffic sign repair
Other Expenditure Reductions
In addition to the departmental expenditure reductions detailed above, staff has also identified
additional expenditure reductions to balance the Fiscal Year 2009 General Fund Budget:
CMR:145:09
• Elimination of the budgeted year end surplus transfer to the Infrastructure
Reserve from the General Fund -$1 million
• Suspend the General Fund contribution to the retiree medical liability -$0.9
million
• Institute a hiring freeze for the balance of fiscal year 2009 -$1 million
Page 6 of16
General Fund Overtime Analysis
The following chart shows total overtime expenditures reaching 77 percent of the mid-year budget.
Categories
City Attorney
City Auditor
City Clerk
City Council
City Manager
Administrative Services
Community Services
Library
Fire
Human Resources
CITY OF PALO ALTO
FISCAL YEAR 2009 MIDYEAR FINANCIAL REPORT
GENERAL FUND OVERTIME
(In thousands of dollars)
I Adopted I Adjusted ~ Midyear I Midyear
Budget Budget Budget Changes
- -------
7 7 7 -----
3 3 3 -
45 45 38 (7)
184 184 137 (47)
58 58 58 -
1,018 1,018 1,3~3 335
4 4 4 -
Planning and Community Environment 67 67 67 -
Police 1,000 1,000 1,017 17
Public Works 113 113 113 -
Total Overtime 2,499 2,499 2,797 298
%of
Actual Adj Budget
-0% -0% -0% -0% -0%
16 42%
84 61%
26 45%
937 69%
-0%
50 75%
942 93%
88 78%
2,1431 77%
Although most of the General Fund departments are on track or below their overtime budget, the
Fire, Police, Public Works and Planning Departments are exceeding their budgets for the reasons
identified below. Excluding these departments, General Fund overtime expense is at 5 percent of
budget at midyear.
• The Fire Department has used 69 percent of its budget for overtime. The main factors
contributing to overtime usage are Station #8 staffing ($0.2 million) and Medic-1 staffing
($0.2 million). The remaining $0.54 million resulted from backfill for the following:
minimum staffing requirements, worker's compensation light duty assignments; vacation;
sick leave; military leave; bereavement leave; andjury duty. Overtime also was incurred for
Strike Team assignments to State wildland events (significant this year) for which the State
will reimburse 'the City $350,000. Given the current State budget situation, the City expects
some delays in the receipt of this reimbursement.
• The Police Department has used 93 % percent of its budget for overtime. The Department's
overtime use can be attributed mainly to officers being held over due to busy shifts; case
writing; investigations; training; court appearances on off days; on-call pay for animal
services staff; staffing shortages due to disability leave; patrol and the 9-1-1 dispatch center
vacancies; and academy and field training programs ($265,000). In addition, incidents such
as the investigation of a major homicide ($75,000) and the response and investigation of
street robberies ($105,000) added to the departmental overtime. Traffic control services at
CMR:145:09 Page 7 of16
Stanford Football games and other events ($75,000) are partially offset by reimbursements
from the university and other sponsors.
• The Public Works Department is at 78 percent of the adopted budget for overtime. The main
factors contributing to overtime use were standby time, emergency call-outs, vacant positions
and emergency weekend tree cutting.
• The Planning & Community Environment Department (P&CE) is at 75 percent of the
adopted budget for overtime primarily due to four factors. First, overtime for the
Comprehensive Plan Amendment is necessary to ensure adequate community participation in
keeping with Council expectations. Community workshops and Planning & Transportation
Commission meetings to discuss the Comprehensive Plan are all scheduled in the evening to
facilitate public participation. These will be ongoing through the two-year update process.
Second, overtime for the Commute Coordinator was needed to develop the work program for
Fiscal Year 2009 and to work with school groups prior to school opening in September.
Previously, the Commute Coordinator position was a management position but was
converted to a SEIU position in Fiscal Year 2008. The position is half time but work
demands fluctuate with increased workload at certain periods of the year. Third, the
Planning & Transportation Commission agendas have required additional meetings that·
involve additional staff overtime. Finally, the budgeted overtime amount for the department
has remained at the same level since Fiscal Year 2004 and has not kept pace with salary
adjustment increases. Planners and Senior Planners have many night meetings to attend and
are included in the Service Employees' International Union (SEIU), requiring payment of
overtime for night meeting attendance. The Department is continuing to monitor the
overtime budget and attempting to minimize the amount of overtime usage.
Enterprise Funds
Please refer to the detailed fund summaries in Exhibit A for more information on Enterprise Fund
midyear changes and to the CIP section of this report.
• Electric Fund (Net reserve reduction of$5.1 million) -The Electric Fund reserve is reduced by
$4.4 million for increases in commodity costs due to reduced hydroelectric power, delays in
landfill gas projects and replacement energy purchased at high prices. Additionally, the reserve
was reduced by $607 thousand to fund various CIP projects.
Capital Improvement Program
Adjustments to the City's 2009 Capital Plan are noted in Exhibit A, with specific project adjustments
described in Exhibit B. All of the CIP changes fall into three basic categories: projects requiring
additional appropriations, projects having reductions in appropriations, and other miscellaneous
adjustments such as transfer of funding between projects. Highlights ofCIP changes are as follows:
General Fund
• Street Maintenance -CIP PE-86070 -Increase funding by $1,010,606 and increase project
cost by the same amount. This adjustment is made to reflect revenue received from the State
of California Proposition 1B (Highway Safety, Traffic Reduction, Air Quality, and Port
Security) and Proposition 42 (Traffic Congestion Relief Fund). (No reserve funding
required.)
CMR:145:09 Page 8 of16
• Street Maintenance -CIP PE-86070 -Decrease funding of$685,000 from Gas Tax Fund.
The reduction is due to the State's proposal to defer payment oflocal transportation funds by
seven months. The deferral of payment by the State will reduce gas tax revenue for Fiscal
Year 2009. The decrease has no impact on the project since it is offset by revenues received
from the State as mentioned in the previous section. However, the impact on reduced gas tax
revenue will be felt in Fiscal Year 2010 and subsequent years. Unless additional revenues are
identified, fewer streets will be resurfaced from what was originally planned. (No reserve
funding required.)
• Cubberley Tuif Renovation Project -CIP PE-O 700 7-Increase funding of $1 ,670,000 for
the construction of the project. Funding of$900,000 will come from Water Fund CIP Project
WS-08002 (Emergency Water Supply) while the remaining balance of $770,000 will be
provided by the Developers Impact Fee Fund -Parks, a special revenue fund. This project
was originally scheduled to start construction in Fiscal Year 2010 but instead moved to
Fiscal Year 2009. The change in the construction date is to make the Cubberley football
field available when EI Camino Park will be closed for the construction of the Emergency
Water Reservoir, which is scheduled to start in Fiscal Year 2010. (Developers Impact Fees·
Fund -Parks: $770,000 reserve funding; CIP Project WS-08002 Emergency Water Supply:
$900,000 transfer of appropriation).
• Fire Apparatus Equipment -FD-09001 -Increase funding by $166,170 to bring total
appropriation to $235,170. The Federal Emergency Management Agency (FEMA) provides
grant funding of $188,216, which represents eighty percent of the total project cost of
$235,170. This project replaces and upgrades the equipment to be placed on six new fire
engines to be purchased with scheduled vehicle replacement. (No reserve funding required)
• Cubberley Mechanical and Electrical Upgrade -defer project and return balance of
appropriation of $1,300,000 to the Infrastructure Reserve. The project is deferred to
accommodate funding for higher priority projects. (No reserve funding required).
• Baylands Field -Lighting and Fencing -defer project and return balance of appropriation
of$350,000 to the Infrastructure Reserve. The project is deferred to accommodate funding
for higher priority projects. (No reserve funding required).
• Page MilllHanover Intersection -CIP PL-99023-close project and return balance of
appropriation of $1,590,487 to the Stanford Research ParklEl Camino Impact F ee/Mitigation
Fund, a special revenue fund. This is a very old CIP project. A new CIP project will be
developed for a future year. (No reserve funding required).
• California Avenue Improvements -CIP PE-0700S and Street Lights Improvements-CIP
PO-OSOS4 -Increase funding of California Avenue Improvements project by $300,000 and
decrease funding of Street Lights Improvement project by the same amount. Transfer of the
appropriation is to cover the estimated cost of the street lights improvements along California
Avenue. (No reserve funding required.)
CMR:145:09 Page 9 of 16
• Main Library Improvements -CIP PF-07010 and Downtown Library Mechanical
Upgrades -CIP PF-09001 -close projects and return total amount of $239,000 to
infrastructure reserve. The amount returned will provide resources for a new CIP in Fiscal
Year 2010 that will fund temporary facilities needed during the construction of the Measure
N library and community center projects. Proceeds of the library bond may not be used to
fund temporary facilities.
'. Various Projects (See attached Exhibit B excluding projects identified in the preceding
sections) -A total balance of$I,049,038 of various completed and closed CIP projects will
be returned to reserve. The amount returned will be made available to other General Fund
CIP projects needing funding. (No reserve funding required.)
Enterprise FundslInternal Service Funds
• Electric Utility GIS -CIP EL-02011 -Increase funding by $200,000. The funding will
cover the cost of a consultant to identify potential solutions for managing Utility
infrastructure assets. (Electric Fund Distribution RSR: $200,000 reserve funding.)
• Electric Customer Connections -CIP EL-89028 -Increase funding by $500,000. The
additional funding will cover the costs of transformers and other expenses for installing
substructures. Approximately $100,000 is estimated reimbursements from utilities
customers. (Electric Fund Distribution RSR: $400,000 reserve funding.)
• Local Generation Study -CIP EL-09001 -Close project and return appropriation of
$350,000 to the Electric Fund Supply RSR. The City was working with a large customer who
had a corporate mandate to reduce its greenhouse gas output. The customer had a good
experience at another facility in using cogeneration to produce electricity and using the waste
heat from the cogeneration unit to heat and cool the facility. This configuration would have
shown significant greenhouse gas and money savings. However, the customer's plans
changed and they will be moving most staff out of the site, so the project was stopped. A
new CIP will be opened if new customers are identified that have the heat needs necessary to
justify a cogeneration unit. (No reserve funding required.)
• Customer Information System -CIP EL-93057 -Remove appropriation balance of
$199,955 and return to Electric Fund Distribution RSR. This is an old project created for the
BANNER utilities software. The implementation of SAP in Utilities billing system makes
this project unnecessary. (No reserve funding required.)
• Traffic Signal Controller Upgrade -CIP EL-Ol 017~ Close project and transfer remaining
balance of$125,440 to the operating budget -traffic signal operations and maintenance. The
additional appropriation in the operating budget will provide funds for the maintenance
contract of traffic signals. (No reserve funding required.)
• Fiber Optic Customer Connections -CIP EL-06006 -Increase funding by $100,000. The
additional funding will cover the anticipated increase in the customer connections activities
in the remaining six months ofFY 2009. (Fiber Optic Fund RSR: $100,000 reserve funding.)
CMR:145:09 Page 10 of 16
• Emergency Water Supply Project -CIP WS-08002 -Transfer appropriation of$900,000 to
CIP Project Cubberley Turf Renovation-PE-07007. The transfer serves as mitigation for the
down time of the fields in El Camino Park during the construction of the water reservoir.
Refer also to the preceding section on General Fund discussion on CIP Project Cubberley
Turf Renovation -PE07007. (No reserve funding required.)
• Fiber Optic Communications-CIP TE-09001 -Project is closed and completed. The
balance of the appropriation of $9,140 is returned to the Technology Fund reserve. (No
reserve funding required.)
• Vehicle Replacement -CIP VR-09000 -Increase funding by $30,000. The additional
appropriation will cover the cost to increase the capacity of the Utilities van. The increased
capacity will provide additional space to load needed materials and tools. Funding is
provided by Gas and Wastewater Collection Funds. (Gas Fund Distribution RSR: $10,000
reserve funding; Wastewater Collection Fund RSR: $20,000 reserve funding.)
Amendments to the Fiscal Year 2009 Adopted Municipal Fee Schedule
Staff is proposing to amend the Fiscal Year 2009 Municipal Fee Schedule as shown in Exhibit C.
The fee changes include:
• Planning -Delete Parkland Dedication Fee under Development Impact Fees. The Parkland
Dedication fee was removed by City Ordinance and is included to update the municipal fee
schedule.
• Inspection Services -New Green Building Program Fees. New Green Building Program
Fees per the Ordinance approved by City Council to Amend Title 18 (Zoning) of the Palo
Alto Municipal Code, adding a new Chapter 18.44 (Green Building Regulations) in June of
2008. These fees are assessed for planning entitlement applications and building permit
applications.
• Inspection Services -Senate Bill (SB) 1473 Fee. SB 1473 is a newly required State
mandated fee to be assessed on building permits and to partially fund education and training
for green building standards.
• Library -New Link Fee under Fines and Penalties. Link+ is a regional resource-sharing
consortium that enables Palo Alto card holders to borrow materials from the combined
collection of over 50 member libraries and over 5 million books.
• Community Services -New Lawn Bowling Fee under Rentals and Reservations. This new
fee recoups the City's costs of providing clean up crews/staff associated with the bookings of
the Lawn Bowl. In November of2008, City Council approved a five year lease for the Palo
Alto Lawn Bowl facility at 474 Embarcadero Road.
Future year annual revenue increases, an estimated $50,000 will result from the new Green Building
Program Fee. All other fee changes are not significant.
Table of Organization Changes
The proposed adjustments to the Table of Organization (Exhibit D) include Additions: 1.0 Full-Time
Equivalent (FTE); Add/drop: 4.0 FTE; Reclassifications: 13.25 FTE; Reallocation: 0.33 FTE. '
CMR:145:09 Page 11 of 16
• Service Employees' International Union 521 (SEIU) Unit Determination: As discussed in
the City Manager's Report to City Council dated July 21, 2008, (CMR 314:08), after several
years of negotiations and grievance proceedings between the City and SEIU, a mediator
issued a Stipulated Order and Award reassigning 15 job classifications from the
Management and Professional Personnel group to the SEIU Unit. These reassignments were
approved by Council resolution number 8658 and the following positions have title changes
in the Table of Organization:
• Planning Department: 1.0 FTE from Managing Arborist to Arborist
• Public Works Department: 1.0 FTE from Project Engineer to Supervising Project
Engineer
• Utilities: 2.0 FTE from Electric Project Engineer to Supervising Electric Project
Engineer
• Administrative Services: Reallocation of 0.20 FTE Deputy Director, Administrative
Services to Utilities for support to the Broadband project.
• Administrative Services/Technology Fund: Reclassify 2.0 FTE from Senior Technologist to'
Technologist to align positions with actual job duties and responsibilities.
• Community Services Department: Reclassify 2.25 FTE Jr. Museum & Zoo Lead Instructor
positions to Program Assistant 1. These position changes resulted from meet and confer
sessions with SEIU.
• Planning Department: Reclassify 1.0 FTE from Manager, Economic Resources to Manager,
Economic Development & Redevelopment to accurately describe the true function of this
position.
• Police Department: Drop 1.0 FTE Community Service Officer -Lead and add 1.0 FTE
Supervisor, Police Services to better supervise and oversee the department's TrafficlParking
Services Division.
• Public Works Department: Drop 1.0 FTE Tree TrimmerlLine Clearer and add 1.0 FTE Tree
Maintenance Person to improve tree planting conditions on development sites.
• Public Works/Refuse Fund: Add 1.0 FTE Administrator, Refuse to administer the Zero
Waste Operational Plan, which includes zero waste outreach, technical assistance to
commercial businesses, multi-family complexes and City departments, organics technical
assistance, and advocacy for zero waste policy and legislative initiatives.
• Public WorkslRefuse Fund and Storm Drain Fund: Add 0.13 FTE Business Analyst and
drop 0.13 FTE Technologist to provide support and maintenance to the integrated SAP
utilities billing system.
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• Public WorkslRefuse Fund: Reclassify 2.0 FTE Coordinator Recycling to Coordinator Zero
Waste to better reflect duties performed by the two current Recycling Coordinators.
• Public Works/Refuse Fund and Storm Drain Fund: Reallocate 0.13 FTE Senior
Technologist from Utilities to correct the position's allocation in the Table of Organization.
• Public Works/Capital Project Fund: Reclassify 1.0 FTE Engineer to Project Engineer to
accommodate the increase in the size and complexity of project assigned to the Facilities
Division.
• Utilities Department: Add 0.87 FTE Business Analyst and drop 0.87 FTE Technologist to
provide support and maintenance to the integrated SAP utilities billing system.
• Utilities Department: Reclassify 1.0 FTE Senior Market Analyst to Business Analyst to
support ongoing needs of the new SAP CCS system.
• Utilities Department: Drop 1.0 FTE Project Manager and add 1.0 FTE Coordinator,
Utilities Projects, allowing the department to alignjob responsibilities with the position title.·
• Utilities Department: Reallocation of 0.20 FTE Deputy Director Administrative Services
from the Administrative Services Department for support to the Broadband project.
• Utilities: Reallocate 0.13 FTE Senior Technologist from Utilities to Public Works/Refuse
Fund and Storm Drain Fund to correct the position's allocation in the Table of Organization.
Fiscal Year 2009 Midyear Capital Improvement Program Projects Status Report
This report provides the Finance Committee with information on the status of the City's Capital
Improvement Program (CIP) projects as of December 31,2008. In the attached matrix (Attachment
2), all City departments have submitted information on their projects and commented on any issues
that might cause a change in the scope or timing of the projects. Information in this report is
intended to keep Council abreast of progress on all CIP projects that were open at the beginning of
fiscal year 2009, and on those projects which were added or completed during the current year.
The matrix categorizes CIP projects into minor projects (projects which can be completed within a
one-year period) and multi-year projects (projects which have multi-year budgets and/or complex
implementation schedules with identifiable phases). The project status portion of the matrix
identifies the phase the project was in as of December 31, 2008, to give Council a perspective oli
how much progress was made on a project. Three distinct phases are defined, as follows:
CMR:145:09 Page 13 of 16
Phase Activities
Pre-Design • Preparation of a feasibility study
• Development of a master plan
• Definition of a project scope
• of an Environmental
Design • Hiring a design consultant
• Completion of project design
• bids or
Construction • Acquisition of major equipment
• Installation
Projects are listed by department for the General Fund and by fund for the Enterprise and Internal
Service Funds. The matrix also includes information on the total budget from inception for each
project, the available budget as of the beginning of the fiscal year, the fiscal year expenditures.
through December 2008 including commitments (encumbrances), and the remaining balance in the
project budget as of midyear. The comment section of the matrix clarifies the status of certain
projects. At the inception of the 2009 Adopted CIP Budget, the General Fund labor costs associated
with the projects are budgeted at the fund level and will be allocated to individual projects as part of
the year-end close process. For midyear reporting, the actual labor costs incurred by each project as
of the date of the report are removed from total current expenditures to make expenses align with the
budget amount.
The matrix does not include "continuous" projects. These projects, such as water meter replacement,
have no definitive beginning or end dates and receive ongoing funding to reflect the continuing
replacement cycles or commitments. During the first half of Fiscal Year 2009, progress was made
on all of the "continuous" projects (Attachment 3).
RESOURCE IMPACT
Adoption ofthe attached ordinance will allow for adjustments to the Fiscal Year 2009 budget, along
with amendments to the Table of Organization, the Municipal Fee Schedule and 40 General Fund
CIP projects. With the approval of this ordinance, the projected ending balance of the General Fund
Budget Stabilization Reserve is $20.9 million, there is no change to the BSR balance. This results in
a BSR level of 14.4 percent of budgeted expenditures. Staffhas received the repayment of a housing
loan from the previous Administrative Services Director in the amount of $0.7 million. This will
increase the BSR balance at yearend when staff returns with a balanced General Fund Budget and a
BSR level of 15 percent of budgeted expenditures.
The Capital Fund Infrastructure Reserve is projected to end with a balance of $10.0 million, an
increase of $0.5 million. The projected ending Rate Stabilization Reserve total for all Enterprise
funds decreases by $5.4 million mainly due to additional appropriations for commodity cost
increases and various capital improvement projects.
CMR:145:09 Page 14 of 16
POLICY IMPLICATIONS
These recommendations are consistent with existing City policies.
ENVIRONMENTAL ASSESSMENT
This is not a project under Section 21065 for purposes of the California Environmental Quality Act
(CEQA).
ATTACHMENTS
Attachment 1: Budget Amendment Ordinance with the following exhibits:
Exhibit A Fund Summaries and detail changes to the General Fund, Enterprise Funds,
Special Revenue Funds, Internal Service Funds, and Capital Improvement
Fund
Exhibit B Fiscal Year 2009 Midyear CIP Adjustments
Exhibit C Amendments to the Fiscal Year 2009 Adopted Municipal Fee Schedule
Exhibit D Amendments to the Fiscal Year 2009 Table of Organization
Attachment 2: Fiscal Year 2009 Midyear Capital Improvement Program Projects Status
Attachment 3: List of Continuous Capital Projects
Attachment 4: Resolution of the Council of the City of Palo Alto Amending the 2008-2009
Compensation Plan for Management and Professional Personnel Adopted by
Resolution No. 8844 to Change the Title of Three Classifications and One New
Classification.
Exhibit A: Fiscal Year 2009 Compensation Plan Changes for Management/Professional
Personnel
Attachment 5: Resolution of the Council of the City of Palo Alto Amending the 2006-2009
Compensation Plan for Classified Personnel (SEIU) Adopted by Resolution No. 8658
to Change the Title of Two Classifications and Add Fourteen New Classification
Titles to Reflect Status of Employees Reassigned to SEIU Unit by Resolution 8848.
Exhibit A: Fiscal Year 2009 Compensation Plan Changes for Service Employees
International Union
CMR:145:09 Page 15 of 16
PREPARED BY:
DEPARTMENT HEAD APPROVAL:
LALOPE
Director, Administrative Services
CITY MANAGER APPROVAL:
CMR:145:09 Page 16 of 16
Attachment 1
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2009 TO
ADJUST BUDGETED
ACCORDANCE WITH
REVENUES AND EXPENDITURES
THE RECOMMENDATIONS IN
IN
THE
MIDYEAR REPORT AND AMENDMENT TO THE MUNICIPAL FEE
SCHEDULE.
The City Council of the City of Palo Alto does ordain as
follows:
SECTION 1. The City Council of the City of Palo Alto finds
and determines as follows:
A. Pursuant to the provisions of Section 12 of Article III
of the Charter of the City of Palo Alto, the Council on June 9,
2008 did adopt a budget for fiscal year 2009, including a Table
of Organization describing the staffing for each department and
a Municipal Fee Schedule; and
B. After reviewing the current budgeted revenues and
expenditures for fiscal year 2009, adjustments to the budget are
recommended to more accurately reflect year-end projections; and
C. Various staffing adj ustments require an amendment to
the Table of Organization including the reclassification of 1.0
Full Time Equivalent (FTE) Managing Arborist to Arborist in the
Planning Department; the reclassification of 1.0 FTE Project
Engineer to Supervising Proj ect Engineer in the Public Works
Department; the reclassification of 2.0 FTE Electric Proj ect
Engineer to Supervising Electric Project Engineer in the
Utilities Department; the transfer of 0.20 FTE Deputy Director,
Administrative Services from the Administrative Services
Department to the Utilities Department; the reclassification of
-2.0 FTE Senior Technologist to Technologist in the
Administrative Services Department/Technology Fund; the
reclassification of 2.25 FTE Jr. Museum & Zoo Lead Instructor to
Program Assistant I in the Community Services Department; the
reclassification of 1.0 FTE Manager, Economic Resources to
Manager, Economic Deyelopment & Redevelopment in the Planning
Department; drop 1.0 FTE Community Service Officer -Lead in the
Police Department; add 1.0 FTE Supervisor, Police Services in
the Police Department; drop 1.0 FTE Tree Trimmer/Line Clearer in
the Public Works Department; add 1.0 FTE Tree Maintenance Person
in the Public Works Department; the addition of 1.0 FTE
Page 1 of4
Administrator, Refuse in the Public Works/Refuse Fund; add 0.13
FTE Business Analyst in the Public Work,s/Refuse Fund; drop 0.13
FTE Technologist in the Public Works/Refuse Fund; the
reclassification of 2.0 FTE Coordinator Recycling to Coordinator
Zero Waste in the Public Works/Refuse Fund; the transfer of 0.13
FTE Senior Technologist from Public Works/Refuse Fund and Storm
Drain Fund to the Utilities Department; the reclassification of
1.0 FTE Engineer to Project Engineer in the Public Works/Capital
i?roj ect Fund; add 0.87 FTE Business Analyst in the Utili ties
Department; drop 0 . 87 FTE Technologist in the Utili ties
Department; the reclassification of 1.0 FTE Senior Market
Analyst to Business Analyst in the Utilities Department; drop
1.0 FTE Project Manager the Utilities Department; and add of 1.0
FTE Coordinator Utility Projects in the Utilities Department.
,
D. The fiscal year 2009 Adopted Municipal Fee Schedule
requires amendment to add or increase certain fees and to
implement other miscellaneous changes; and
E. City Council authorization is needed to amend the fiscal
year 2009 budget as hereinafter set forth.
SECTION 2. The Capital Fund Infrastructure Reserve is
hereby increased by the sum of Four Hundred Eighty Five Thousand
Four Hundred Seventy-Six Dollars ($ 4 85,476), as described in
Exhibit "A. II As a result of this change, the Infrastructure
Reserve will increase from $9,559,138 to $10,044,614.
SECTION 3. The Supply Rate Stabilization
Electric Fund is hereby decreased by the sum
Fifty Thousand Four Hundred Twenty Dollars
described in Exhibit A.
Reserve in the
of Four Million
($4,050,420) as
SECTION 4. The Distribution Rate Stabilization Reserve in
the Electric Fund is hereby decreased by the sum of Six Hundred
Seven Thousand One Hundred Nine Dollars (~607,109) as described
in Exhibit A.
SECTION 5. The Public Benefits Reserve in the Electric Fund
is hereby decreased by the sum of Four Hundred Forty Thousand
Dollars ($440,000) as described in Exhibit A.
SECTION 6. The Rate Stabilization Reserve in the Fiber
Optics fund is hereby increased by the sum of Ninety Five
Thousand Three Hundred Thirty Seven Dollars ($ 95,337) as
described in Exhibit A.
SECTION 7. The Distribution Rate Stabilization Reserve in
the Gas fund is hereby decreased by the sum of One Hundred
Page 2 of4
Thirty Seven Thousand Four Hundred Thirty One Dollars ($137,431)
as described in Exhibit A.
SECTION 8. The Rate Stabilization Reserve in the Water Fund
is hereby decreased by the sum of One Hundred Seven Thousand
Five Hundred Fifty Three Dollars ($107,553) as described in
Exhibit A.
SECTION 9. The Rate Stabilization Reserve in the Wastewater
Collection Fund is hereby decreased by the sum of Eighty Two
Thousand Eighty Dollars ($82,080) as described in Exhibit A.
SECTION 10. The Rate Stabilization Reserve in the Refuse
Fund is hereby decreased by the sum of Two Hundred Eight One
Thousand Eight Hundred Twenty Nine Dollars ($281,829) as
described in Exhibit A.
SECTION 11. The Rate Stabilization Reserve in the Storm
Drainage Fund is hereby increased by the sum of Six Thousand One-
Hundred Ninety Seven Dollars ($6,197) as described in Exhibit A.
SECTION 12. The
Water Treatment Fund
Thousand Nine Hundred
Exhibit A.
Rate Stabilization Reserve in the Waste
is hereby decreased by the sum of One
Fifty Dollars ($1,950) as described in
SECTION 13. Adjustments to other funds are made as shown
in Exhibit A. These changes impact Special Revenue, Internal
Service, and other Funds Reserves as indicated in Exhibit A.
SECTION 14. Adjustments to decrease or increase amounts
allocated to various Capital Improvement Proj ects are made as
shown in Exhibit B. These changes impact the General Fund
Budget Stabilization Reserve and the Infrastructure Reserve and
are reflected in the adjustments as shown in Exhibit A.
SECTION 15. The Municipal Fee Schedule is hereby amended to
reflect the changes $hown in Exhibit C, which is attached hereto
and incorporated herein by reference.
SECTION 16. The Table of Organization is hereby amended to
reflect the changes shown in Exhibit D, which is attached hereto
and incorporated herein by reference. These changes impact
Reserves and are accounted for in the changes shown in Exhibit
A.
SECTION 17. As specified in Section 2.28.080 of the Palo
Al to Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
Page 3 of4
SECTION 18. The Council of the City of Palo Al to hereby
finds that this midyear adjustment is not a project under
Section 21065 of the California Environmental Quality Act and,
therefore, no environmental impact assessment is necessary.
Capital improvement projects described in this ordinance will be
assessed individually as appropriate.
SECTION 19. As provided in Section 2.04.330 of the Palo
Alto Municipal Code, this ordinance shall become effective upon
adoption; provided that all new or increased Planning Department
fees, more' specifically described in Exhibit "c, II shall become
effective sixty (60) days from the date of adoption.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
Sr. Asst. City Attorney City Manager
Director of Admin. Services
Page 4 of4
Revenues & Other Sources
Sales Tax
Property Tax
Transient Occupancy Tax
Utility Users Tax
Other Taxes and Fines
Charges for Services
Permits & Licenses
Return on Investment
Rental Income
EXQenditures & Other Uses
City Attorney
City Auditor
City Clerk
City Council
City Manager
Administrative Services
Community Services
Fire
Human Resources
Library
Planning and Community Environment
Police
Public Works
% of Total Use of Funds
Exhibit A
CITY OF PALO ALTO
FISCAL YEAR 2009 MIDYEAR FINANCIAL REPORT
GENERAL FUND
(in thousands of dollars)
22,402 22,402
23,510 23,487
8,424 8,424
10,783 10,783
8,816 8,839
20,849 20,849
5,767 5,767
2,348 2,348
13,426 13,426
86 86
10,952 10,952
1 1 1
2,778 3,722
931 1,062
1,260 1,347
315 376
2,231 2,646
7,153 9,639
21,600 22,388
24,260 24,711
2,822 3,088
6,570 6,855
10,419 11,037
29,831 30,333
13,859 14,307
7980
18% 13% 14%
7,299
9,020
3,540
6,021
2,893
9,719
2,015
896
7,081
99
5,352
895
50 762 1,378
53 446
31 545
29 141
194 95 1,085
45 266 3,949
15 2,407 11,700
50 319 12,899
183 1,513
10 315 3,409
169 1,111 5,370
134 417 15,117
255 1,055 6,683
Exhibit A
CITY OF PALO ALTO
FISCAL YEAR 2009 MIDYEAR BUDGET SUMMARY
ELECTRIC FUND
(in thousands of dollars)
81,167 1,993
10,672
3,845 160
802
112
3,536 72
3,876 3
7,512
** Excludes encumbrances and reappropriation
144 47,108
5,490
2,150 723
58 304
1 5
471 701
1
Exhibit A
CITY OF PALO ALTO
FISCAL YEAR 2009 MIDYEAR BUDGET SUMMARY
FIBER OPTICS FUND
(in thousands of dol/ars)
*. Excludes encumbrances and reappropriation
386
163 103
1
Exhibit A
CITY OF PALO ALTO
FISCAL YEAR 2009 MIDYEAR BUDGET SUMMARY
GAS FUND
(in thousands of dollars)
27,893 28,010
4,028 4,019
790 1,191
498 535
38 38
668 651
301 133
3,723 3,891
949 949
** Excludes encumbrances and reappropriation
8,476
509
227
25
53
6
Exhibit A
CITY OF PALO ALTO
FISCAL YEAR 2009 MIDYEAR BUDGET SUMMARY
WATER FUND
26,517
1,015
977
35,000
8,701
5,221
490
439
10
249
2,005
2,908
776
.* Excludes encumbrances and reappropriation
(in thousands of dollars)
2
24
1,438 4,498
2,271
216 126
201 212
4 2
2 122
4 1,013
1,063
213
Exhibit A
CITY OF PALO ALTO
FISCAL YEAR 2009 MIDYEAR BUDGET SUMMARY
WASTEWATER COLLECTION FUND
(In thousands of dol/ars)
** Excludes encumbrances and reappropriation
6
3
3,769
829
203 114
146 95
64
78
458
Exhibit A
CITY OF PALO ALTO
FISCAL YEAR 2009 MIDYEAR BUDGET SUMMARY
REFUSE FUND
(in thousands of dol/ars)
47
154
** Excludes encumbrances and reappropriation
60 4,773
2,145
267 1.156 4,172
59 148
1
106
2,150
1,941
~",(,inn,inn Reserves
Exhibit A
CITY OF PALO ALTO
FISCAL YEAR 2009 MIDYEAR BUDGET SUMMARY
STORM DRAINAGE FUND
(In thousands of dollars)
I Adopted I Adjusted I Midyear I Midyear
Budget Budget Budget Changes
2
** Excludes encumbrances and reappropriation
60
8
528
245
28
3
Exhibit A
CITY OF PALO ALTO
FISCAL YEAR 2009 MIDYEAR BUDGET SUMMARY
WASTEWATER TREATMENT FUND
(In thousands of dol/ars)
182
35
** Excludes encumbrances and reappropriation
4,328 48%
1,040 293 50%
495 629 63%
0%
108 83%
0%
54%
Exhibit 8
2008-09 CIP Mid-Year Adjustments
Page 1
Exhibit B
2008-09 CIP Mid-Year Adjustments
Page 2
EXHIBIT B
PUBLIC' SAFETY BUILDING. (PE-98020)
Description: This project which includes a Public Safety Building and
associated parking garage is under design and environmental review with
public hearings scheduled in December 2007 for the Final Environmental
Impact Report certification. Public outreach, bond counsel, and further
development of the design and cost estimates will need to be developed'
prior to the anticipated issuance of the Certificates of Participation (COPs)
in summer of2009.
Justification: Based on standard space guidelines and current codes, the
Police Department facility is operationally and technologically deficient.
City Council has directed staff to have a proposed Public Safety Building
project ready for a potential COPs issuance The preliminary design work
will need to be completed prior to the possible issuance of the Certificates
of Participation.
Supplemental Information: The site and the size of the facility is based
on the recommend!,ltion by the Police Building Blue Ribbon Task Force
(PBBRTF).
PRIOR YEARS
PY Budget $2,952,233
PY Actuals as of 06/30/2008 $2,372,133
Pre-Design Costs
Design Costs $3,227,701
Construction Costs
Other $209,280
Revenues:
CIP FACTS:
• Continuing
• Project Status: Design
• Timeline: FY 2007-2009
• Overall Project Completion: 0%
• Percent Spent: 80%
• Managing Department: Public Works
• Comprehensive Plan: Policy C-24,Program C-
19
• Board/Commission Review: ARB, PTC,
PBBRTF
IMPACT ANALYSIS:
• Environmental: An EIR will be completed.
• Design Elements: Review by ARB.
• Operating: TBD
• Telecommunications: TBD
$3,227,701
$209,280
Source of Funds: Infrastructure Reserve (with reimbursements from Budget Stabilization Reserve:
$3,436,981)
Council Policy Direction:
2007-09 Budget
1. Project is not in planned General Fund IMP and/or does not have identified funding
source.
2. Project will require an Environmental Impact Review.
3. Project may require voter and/or property owner approval.
4. Project is a Council Top 4 priority.
City of Palo Alto 67
EXHIBIT C
Class I -City Use: Priority is given for official City activities and programs. No charge for facility rental, equipment, or special uses.
II -Governmental Agency and City-Sponsored Activities: No charge for facility rental for events or activities, however, fees for
lattendallts, equipment rental, and special uses may apply. (Note: City facility use for City co-sponsored groups will be considered on a case
case basis.)
III -Non-Profit Organizations: IRS recognized non-profit organizations may receive a 50 percent reduction on basic facility rental
upon verification. Only facility rental rates may be reduced and all other fees, such as staffmg and equipment, are charged at the full
Non-profit organizations charging or collecting fees or raising funds are not eligible for reduced rates and basic fees will apply. This
not apply to class registrationfees.
IV -Individuals, Groups, Organizations, and Businesses not charging fees: Basic rental fees apply. Upon verification, Palo Alto
Iresldent:s, groups, organizations, and businesses may receive a 33 percent discount on basic facility rental rates. Only facility rental rates may
reduced and all other fees, such as staffing and equipment, are charged at the full rate.
V -Business or Commercial Use: Individuals, groups, organizations, and businesses charging, collecting, or raising funds may rent
.a"H1Ll"~ and equipment at the basic rate plus 75 percent. The Art Center is not available for CLASS V usage.
Reservations are set by facility managers at respective facilities. The Director of Community Services or designee. may authorize
rental discounts up to 25 percent.
Park, Mitchell Park Field House-
* * Arastradero Gateway Educational Facility rental limited to educational usage.
City of Palo Alto 2008-09 Municipal Fee Schedule 8-1
EXHIBIT C
* Customers enrolled in Library's Homebound program exempted from these fees.
** Fee is charged once the customer exceeds the free 2 hour limit by a IS-minute grace period.
*** Customers with disabilities and those enrolled in Library's Homebound program exempted from this fee.
City of Palo Alto 2008-09 Municipal Fee Schedule 15-1
EXHIBIT C
City of Palo Alto 2007-08 Municipal Fee Schedule 16-1
EXHIBIT C
City of Palo Alto 2007-08 Municipal Fee Schedule 16-2
EXHIBIT C
City of Palo Alto 2008-09 Municipal Fee Schedule 17-1
Compostable Materials (per landfill acceptance
list)
EXHIBIT C
.OO/permit
refuse rates can be found in Utility Rate Schedules R.
5.00/permit .... .. .............. .
City of Palo Alto 2008-09 Municipal Fee Schedule 21-1
GENERAL FUND
Administrative Services Department
Accounting Specialist
Accounting Specialist -Lead
Administrative Assistant
Administrative Associate II
Administrative Associate III
Asst. Director, Administrative Services
Business Analyst
Buyer
Contracts Administrator
'.DEiputYDit~foi/.Admiriisfrative.SerVices(1)· •• ··
Director, Administrative Services
Graphic Designer
Manager, Accounting
Manager, Budget
Manager, Purchasing/Contract Admin.
Manager, Real Property
Payroll Analyst
Senior Accountant
Senior Business Analyst
Senior Financial Analyst
Staff Accountant
Staff Secretary
Storekeeper
Storekeeper -Lead
Warehouse Supervisor
Footnote:
Exhibit D
FY 2007
Adjusted
Budget
12.00
5.00
0.93
0.65
0.10
1.95
2.00 ·>f.oo
0.55
1.00
1.00
1.00
1.00
1.00
2.00
4.00
0.10
8.41
3.00
0.96
1.00
1.00
1.00
(1) Transfer of 0.20 FTE Deputy Director, Administrative Services to Utilities.
FY2008
Adjusted
Budget
12.00
5.00
0.93
0.96
FY 2009
Adopted
Budget
11.00
5.00
0.93
0.96
0.60 0.60
0.10 0.10
1.95 1.95
2.00 2.00
FY2009
Mid-Year
Budget
Change
FY 2009
Adjusted
Budget
11.00
5.00
0.93
0.96
0.60
0.10
1.95
2.00
":~:'j.qQ:': .', ·,tOO .. >"( .. >{)0.2o;:i':', )~,f2Q;
0.50
1.00
1.00
1.00
1.00
1.00
2.00
4.00
0.20
7.91
3.00
0.55 0.50
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
2.00 2.00
4.00 4.00
0.20 0.20
8.18 7.91
3.00 3.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
GENERAL FUND
Community Services Department
Administrative Assistant
Administrative Associate I
Administrator Special Events
Arts and Culture Division Manager
Building Serviceperson
Building Serviceperson-Lead
Coordinator, Child Care
Coordinator, Recreation Programs
Cubberley Center and Human Services Division Manager
Director, Community Services
Division Manager, Recreation & Golf
Golf and Parks Division Manager
Golf Course Equipment Mechanic
Golf Course Maintenance Person
Inspector, Field Services
;JfEM~$~tllTl,.&zoolead'.I,nstrudorc:(1 )
Management Assistant
Manager, Arts
Office Specialist
Open Space Division Manager
Open Space and Parks Division Manager
Park Maintenance Lead
Park Maintenance Person
Park Ranger
Parks and Open Space Assistant
Parks Crew -Lead
Producer Arts/Science Programs
:prQg!ilrn.Ass,ist~nt:J~l1r -, ' ,
Program Assistant II
Recreation and youth Sciences Div Mgr
Senior Administrator
Senior Ranger
Sprinkler System Repairer
Staff Secretary
Superintendent, Golf Course
Superintendent, Parks
Supervisor, Junior Museum
Supervisor, Open Space
Supervisor, Parks
Supervisor, Recreation Program
Theater Specialist
Volunteer Coordinator
Footnote:
Exhibit D
FY 2007
Adjusted
Budget
1.00
1.00
1.00
4.00
2.00
1.00
3.00
1.00
1.00
1.00
1.00
5.00
2.00 --: ,;:-'~-/"''''
1.00
2.00
5.50
1.00
1.00
11.00
5.00
0.75
3.00
12.25 '/9:09'-
1.00
1.00
1.00
5.00
3.00
,1.00
1.00
1.00
1.00
2.00
5.00
1.00
0.75
FY 2008
Adjusted
Budget
1.00
2.50
1.00
4.00
2.00
1.00
5.00
1.00
1.00
1.00
1.00
5.00
2.00
-2;2~
1.00
2.00
1.00
1.00
11.00
5.00
0.75
3.00
12.25
:'~L75
3.00
1.00
1.00
5.00
1.00 '
1.00
1.00
1.00
1.00
4.00
1.00
0.75
(1) Reclassication of 2.25 FTE's from Jr. Museum & Zoo Lead Instructor to Program Assistant I.
FY 2009
Adopted
Budget
1.00
2.50
1.00
4.00
2.00
1.00
5.00
1.00
1.00
1.00
1.00
5.00
2.00
'2:25'
1.00
2.00
1.00
1.00
11.00
5.00
3.00
12.25
9,75,
3.00
1.00
1.00
5.00
1.00
1.00
1.00
1.00
1.00
4.00
1.00
0.75
FY2009
Mid-Year
Budget
Change
FY 2009
Adjusted
Budget
1.00
2.50
1.00
4.00
2.00
1.00
5.00
1.00
1.00
1.00
1.00
5.00
2.00
(i25r:;~": .' ~'\:-.;.,:~.>
1.00
2.00
1.00
1.00
11.00
5.00
3.00
12.25
~.25 ,,;,):~ J2:00 ..
3.00
1.00
1.00
5.00
1.00
1.00
1.00
1.00
1.00
4.00
1.00
0.75
Exhibit D
GENERAL FUND
Planning Department
Administrative Assistant
Administrative Associate I
Administrative Associate II
Administrative Associate III
Administrator, Planning & Comm. Env.
A~borl~t(f)"~:',,-(;:;;( ..•... . ".
Assistant Building Official
Assistant Director, PCE
Associate Engineer
Building Inspector
Building Inspector Specialist
Building/Planning Technician
Chief Building Official
Chief Planning and Transportation Official
Code Enforcement Officer
Coordinator, Transp. System Mgmt.
Director, Planning and Comm. Env.
Engineer
Engineering Technician II
Executive Secretary
~:R~~:~:~~~~~~:§:~~~g~~~~)~"~~~~ve;dpM~ht (2), ....
Manager, Planning
MI:I~~9IfigAY~2flsf(1)
Office Specialist
Permit Specialist
Planner
Plan Checking Engineer
Project Engineer
Senior Planner
Staff Secretary
Supervisor, Building Inspection
Transportation Manager
IT@1Al!P·LANNI"'G'AND,COII/IMUNI"f~ENVIRONMENr
Footnotes:
(1) Reclassification of 1.0 FTE from Managing Arborist to Arborist.
FY 2007
Adjusted
Budget
1.00
1.00
1.00
1.00
4.00
3.00
4.00
1.00
1.00
2.00
0.50
1.00
2.00
1.00
1.00
2.00
.{Oo
2.00
7.00
3.00
6.00
4.80
1.00
1.00
FY 2008
Adjusted
Budget
1.00
2.00
4.80
1.00
1.00
1.00
1.00
1.00
4.00
3.00
4.00
1.00
1.00
2.00
0.50
1.00
2.00
1.00
HiD , ~;·_~,>,-·~t>
~;.'-.-..
2.00
":~J·OO···
7.00
3.00
5.00
1.00
1.00
FY 2009
Adopted
Budget
1.00
2.00
4.80
1.00
1.00
1.00
1.00
1.00
4.00
3.00
3.00
1.00
1.00
2.00
0.50
1.00
1.00
1.00
2.00
'1.00
1.00
6.00
3.00
1.00
6.00
1.00
1.00
FY 2009
Mid-Year
Budget
Change
"1.00"
.·.p.og)
" .. -::;;.< 1:00'
(1:QQ)
(2) Reclassification of 1.0 FTE from Manager, Economic Resources to Manager, Economic Development & Redevelopment.
FY 2009
Adjusted
Budget
1.00
2.00
4.80
1.00
1.00
. ~ ;<': '~~'. ':WOO
1.00
1.00
1.00
4.00
3.00
3.00
1.00
1.00
2.00
0.50
1.00
1.00.
1.00
2.00
1.00
6.00
3.00
1.00
6.00
1.00
1.00
GENERAL FUND
Police Department
Administrative Assistant
Administrative Associate II
Animal Control Officer
Animal Services Specialist
Animal Services Specialist II
Assistant Chief of Police
Business Analyst
Code Enforcement Officer
Communication Technician
Community Service Officer
:,C(?mmuriiW $~i:\iiCeibfti~er~ te~a( 1)
Coordinator, Police Technical Services
Court Liaison Officer
Crime Analyst
Police Agent
Police Captain
Police Chief
Police Lieutenant
Police Officer
Police Records Specialist
Police Records Specialist II
Police Records Specialist -Lead
Police Sergeant
Program Assistant I
Program Assistant II
Property and Evidence Technician
Public Safety Dispatcher I
Public Safety Dispatcher II
Public Safety Dispatcher -Lead
Senior Administrator
Staff Secretary
Superintendent, Animal Services
Supervisor, Animal Services .$!JP~ryisoriipoliqe'Ser;vic~s (2);"
Veterinarian
Veterinarian Technician
Volunteer Coordinator
Footnote:
(1) Drop 1.0 FTE Community Service Officer -Lead.
(2) Add 1.0 FTE Supervisor, Police Services.
Exhibit D
FY 2007
Adjusted
Budget
1.00
4.50
1.00
1.00
1.00
1.50
1.00
3.00
1.00
1.00
1.00
19.00
2.00
1.00
6.00
51.00
10.00
14.00
1.00
2.00
16.00
5.00
1.00
3.00
1.00
1.00
'2:0P
1.00
2.00
1.00
FY 2008
Adjusted
Budget
1.00
3.00
4.50
1.00
1.00
1.00
1.00
1.50
1.00
9.00
:rOPi
1.00
1.00
1.00
19.00
2.00
1.00
5.00
51.00
9.00
1.00
14.00
1.00
2.00
2.00
14.00
5.00
1.00
1.00
1.00
2.00rc
1.00
2.00
1.00
FY 2009
Adopted
Budget
1.00
3.00
4.50
1.00
1.00
1.00
1.00
1.50
1.00
9.00
"foO,~
1.00
1.00
1.00
19.00
2.00 .
1.00
5.00
51.00
9.00
1.00
14.00
1.00
1.00
2.00
2.00
14.00
5.00
1.00
1.00
1.00
/2.0tr.
1.00
2.00
1.00
FY2009
Mid-Year
Budget
Change
,,'c' (1.00)
1.00'"
FY 2009
Adjusted
Budget
1.00
3.00
4.50
1.00
1.00
1.00
1.00
1.50
1.00
9.00
.. . ~.--
1,00
1.00
1.00
19.00
2.00
1.00
5.00
51.00
9.00
1.00
14.00
1.00
1.00
2.00
2.00
14.00
5.00
1.00
1.00
1.00
",:<.~, 3·00~
1.00
2.00
1.00
GENERAL FUND
Public Works Department
Administrative Assistant
Administrative Associate I
Administrative Associate II
Administrative Associate III
Administrator, Public Works
Assistant Director Public Works
Associate Engineer
Building Serviceperson
Building Serviceperson -Lead
Deputy Director, PW Operations
Director, Public Works/City Engineer
Electrician
Engineer
Engineering Technician III
Equipment Operator
Facilities Carpenter
Facilities Maintenance -Lead
Facilities Mechanic
Facilities Painter
Heavy Equipment Operator
Heavy Equipment Operator -Lead
Inspector, Field Services
Manager, Facilities Maintenance
Manager, Maintenance Operations
Managing Arborist
Office Specialist
pf()J~gL~figlr'le:er {1 )<).
Project Manager
Senior Administrator
Senior Engineer
Senior Project Manager
Staff Secretary
Superintendent, PW Operations
's;qp~r:vlsing Project,Erigil'leer (1) •.
Supervisor, Building Services
Supervisor, Facilities Management
Supervisor, Inspection/Surveying, PW
Surveying Assistant
Surveyor, Public Works
Traffic Control Maintainer-Lead
Traffic Control Maintenance I
Traffic Control Maintenance II
'+~:~.~r~~g~rj~B1~~~~~(tJt
Tree Trimmer/Line Clearer -Lead
Truck Driver
Footnote:
Exhibit D
FY2007
Adjusted
Budget
1.00
1.00
0.85
0.10
4.00
2.00
0.25
1.00
1.00
1.20
4.20
2,55
1.00
2.00
5.00
2.00
1.90
0.85
1,00
0.80
0.12
1.00.
3.50
:"'1·20
1.75
0,90
0.30
1.00
2.67
0.60
.00
0.95
0.80
0.78
0.78
1.00
1,94
3.00
:9:00'"
1.00
0.91
FY2008
Adjusted
Budget
1.00
3.50
2.00
1.00
1.00
0,85
0.10
4.00
2.00
0,25
1,00
1.00
1.20
4.20
3.46
1.00
2,00
5.00
2.00
1.90
0.85
1.00
0.80
0.12
1.00
1.20
1.75
0.90
0.30
1.00
0.60 -1,00
0.95
0.80
0.78
0.78
1.00
1.94
3.00
~:~g;.
1.00
(1) Reclassification of 1.0 FTE from Project Engineer to SuperviSing Project Engineer.
(2) Add 1.0 FTE Tree Maintenance Person.
(3) Drop 1.0 FTE Tree Trimmer/Line Clearer.
FY2009
Adopted
Budget
1,00
3.50
2.00
1.00
1.00
1.10
0.10
4.00
2.00
1,00
1.00
1.20
4.20
3.46
1.00
2.00
6.00
2.00
1.90
0.85
1.00
0.80
0.12
1.00
1:20
1.75
0.90
0.30
1.00
0,60
1.95
0.80
0.78
0.78
1.00
1,94
3.00
1.00
8,00
1.00
FY2009
Mid-Year
Budget
Change
FY2009
Adjusted
Budget
1.00
3.50
2.00
1.00
1.00
1.10
0.10
4.00
2.00
1.00
1.00
1.20
4.20
3.46
1.00
2.00
6.00
2.00
1.90
0.85
1.00
0.80
0.12
1.00
. ).;{1,00) ,,'(>\:,:;, i;p;io
1.75
0.90
0.30
1.00
0,60
>1·00····· ";' ,,;:1,00.
1.95
0.80
0.78
0.78
1.00
1.94
3.00
1.00 . ... ~:g~; (1;00)
1.00
ENTERPRISE FUNDS
Public Works Department
Refuse, Storm Drainage and Wastewater Treatment
A~I1j[~lstrator,~ R~fuse( 1 );,.
Assistant Director, Public Works
Administrative Associate II
Assistant Manager, WQCP
Associate Engineer
Associate Planner
Bq~ini3~(A~~IY~tr·(2).···
Buyer
Chemist
dR:~f41~~~~~;~~~~~J~6~~~~k." ..':,1' ..•.......
. Coorqifla~9riZero Wa~te:(3) •...
Deputy Fire Chief/Fire Marshal
Deputy Director Public Works Operations
Electrician
Electrician -Lead
Engineer
Engineering Technician I
Engineering Technician III
Environmental Specialist
Equipment Operator
Executive Assistant
Hazardous Materials Inspector
Hazardous Materials Specialist
Heavy Equipment Operator
Heavy Equipment Operator -Lead
Industrial Waste Inspector
Industrial Waste Investigator
Laboratory Technician, WQCP
Landfill Technician
Maintenance Mechanic
Manager, Environmental Compliance
Manager, Environmental Control Program
Manager, Laboratory Services
Manager, Maintenance Operations
Manager, Solid Waste
Manager, WQC Plant
Office SpeCialist
Program Assistant I
Program Assistant II
Programmer Analyst
Project Engineer
Refuse Disposal Attendant
Senior Administrator
Senior Chemist
Senior Engineer
Senior Mechanic, Water Quality Control
Senior Operator, Water Quality Control
-SehiorT~~hnoiogist(4) .
Staff Secretary
Exhibit D
FY 2007
Adjusted
Budget
0,15
1.00
3.30
1.00
1.00
3.00
0.60
3.00
2.00
1.10
0.50
1.50
2.00
0.45
2.00
6.10
2.95
1.00
2.00
2.50
1.00
7.00
1.00
3.00
1.00
1.38
1.00
1.00
2.00
1.00
1.00
2.00
4.00
0.10
1.00
2.45
1.00
6.00
3.00
FY 2008
Adjusted
Budget
-
0,15
3,00
1.00
3.30
1.00
1:0q
1.00
0.60
3.00
2.00
1.10
0.50
1.50
1.75
0.54
2.00
5.90
3.15
1.00
2.00
2.50
1.00
7.00
1.00
3.00
1.00
1.38
1.00
1.00
2.00
1.00
2.00
4.00
0.10
1.00
2.45
1.00
6.00
FY 2009
Adopted
Budget
0.75
3.00
1.00
3.30
1.00
1:06:
1.00
3.00
0.08
3.00
2.00
1.10
1.00
1.50
2.00
0.54
2.00
0.04
0.02
5.90
3.15
1.00
2.00
2.50
1.00
7.00
1.00
3.00
1.00
1.38
1.00
1.00
2.00
1.00
2.00
4.00
0.10
1.00
2.45
1.00
6.00
FY 2009
Mid·Year
Budget
Change
···~t,QO
. '<,~Q~13):,
0:13
FY 2009
Adjusted
Budget
"''1;00.
0.75
3.00
1.00
3.30
1.00 ;+:'h ~"-, ..
1.00
3.00
0.08
3'.00
2.00
1.10
1.00
1.50
2.00
0.54
2.00
0.04
0.02
5.90
3.15
1.00
2.00
2.50
1.00
7.00
1.00
3.00
1.00
1.38
1.00
1.00
2.00
1.00
2.00
4.00
0.10
1.00
2.45
1.00
6.00
0.13
(continued)
ENTERPRISE FUNDS
Public Works Department
Refuse, Storm Drainage and Wastewater Treatment
Storekeeper
Street Maintenance Assistant
Street Sweeper Operator
Superintendent, Public Works Operations
Supervisor, Public Works
Supervisor, Water Quality Control Operations
Surveying Assistant
Surveyor, Public Works
I$pf{hQI99!$(~)CF'·,';~";:'
Traffic Control Maintenance I
Truck Driver
Water Quality Control Plant Operator"
Footnotes:
Exhibit 0
FY 2007
Adjusted
Budget
2.00
2.00
7.00
0.20
1.00
5.00
0.11
0.11
0.06
0.09
16.00
FY 2008
Adjusted
Budget
1.00
2.00
7.00
0.20
1.00
5.00
0.11
0.11
0.06
16.00
(1) Addition of 1.0 FTE Administrator, Refuse for the Zero Waste Operational Plan.
(2) Add 0.13 FTE Business Analyst.
(3) Reclassification of 2.0 FTE from Coordinator Recycling to Coordinator Zero Waste.
(4) Transfer of 0.13 FTE Senior Technologist from Utilities.
(5) Drop 0.13 FTE Technologist.
FY 2009
Adopted
Budget
1.00
2.00
7.00
0.20
1.00
5.00
0.11
0.11
·"o:1i'
0.06
16.00
FY2009
Mid·Year
Budget
Change
,;,:;,;;nQX1~)""
FY 2009
Adjusted
Budget
1.00
2.00
7.00
0.20
1.00
5.00
0.11
0.11
0.06
16.00
ENTERPRISE FUNDS
Utilities Department
Exhibit D
FY 2007
Adjusted
Budget
FY 2008
Adjusted
Budget
Administration, Electric, Gas, Wastewater Collection and Water
Account Representatives
Accounting Specialist
Administrative Assistant
Administrative Associate I
Administrative Associate II
Associate Resource Planner
Asst. Director Customer Support Services
Asst. Director Utilities/Engineering
Asst. Director Utilities/Operations
Asst. Director Utilities/Resource Management
:~i(sM~ssAn~IY~iH);'(2)'······ .
Cathodic Technician
Cement Finisher
Communications Specialist
Contracts Administrator
Coordinator, Utils. Safety & Security
pqQf(ijHaic:l(J)Dtilitfp[dj~'~t$h} ..
Customer Service Representative
Customer Service Specialist
Customer Service Specialist-Lead
•• D~abiyDir~btb;'~A'dthi6i~{rative.SerVices. (5)
Deputy Fire Chief/Fire Marshal
Director, Administrative Services
Director, Utilities
Ele6~r6~icij~t(E~gin~e .. (iF
Electric Underground Inspector
Electric Underground Inspector Lead
Electrical Assistant I
Electrician
Electrician-Lead
Engineer
Engineering Manager, Electric
Engineering Manager, WGW
Engineering Technician III
Equipment Operator
Gas System Technician
Hazardous Materials Inspector
Hazardous Materials Specialist
Heavy Equipment Operator
Inspector, Field Services
Lineperson/Cable Splicer
Lineperson/Cable Splicer-Lead
Maintenance Mechanic
Maintenance Mechanic -Welding
Manager Utilities Telecommunication
Manager, Communications
Manager, Electric Operations
Manager, Energy Risk
3.00 3.00
1.00 1.00
1.00 1.00
3.00
7.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
··'··<.:~3,O(i;~
5.00 5.00
2.00 2.00
1.00 1.00
0.15 0.15
1.00 1.00
/fOQ>' '0 ".3.00·
2.00 2.00
1.00
4.00 4.00
14.00 14.00
7.00 6.00
4.00 4.00
1.00 1.00
1.00 1.00
3.00 3.00
2.00 2.00
2.00 2.00
10.00 10.00
4.00 4.00
10.00 10.00
5.00 4.00
2.00 1.00
1.00
1.00 1.00
1.00
1.00 1.00
1.00 0.75
FY 2009
Adopted
Budget
3.00
1.00
1.00
2.00
7.00
1.00
1.00
1.00
1.00
FY 2009
Mid-Year
Budget
Change
FY 2009
Adjusted
Budget
:;1
3.00
1.00
1.00
2.00
7.00
1.00
1.00
1.00
1.00
1.00 1.00
';.:j,PO' "'1;87 ,.(",.:~;J;·2:87
1.00
1.00
1.00
1.00
1.00
1.00'
1.00
1.00
··\~:oi:)', ' .... , ,j;bp' ;<,.,'<';},;4:PP'(
5.00
2.00
1.00
0.08
0.15
1.00
3~OO
2.00
1.00
5.00
14.00
6.00
4.00
1.00
1.00
3.00
2.00
2.00
0.06
0.03
10.00
4.00
11.00
4.00
1.00
1.00
1.00
1.00
1.00
5.00
'2.00
1.00
0.2d.: . '·~:0.20
0.08
0.15
1.00
.' '(2.60) ·.·.;.~,b,o
2.00
1.00
5.00
14.00
6.00
4.00
1.00
1.00
3.00
2.00
2.00
0.06
0.03
10.00
4.00
11.00
4.00
1.00
1.00
1.00
1.00
1.00
(continued)
ENTERPRISE FUNDS
Utilities Department
Exhibit D
FY2007
Adjusted
Budget
Administration, Electric, Gas, Wastewater Collection and Water
Manager, Field and Customer Service
Manager, Supply Resources
Manager, Utilities Marketing Services
Manager, Utilities Operations WGW
Manager, Utilities Rates
Marketing Engineer
Meter Reader
Meter Reader-Lead
Office Specialist
Power Engineer
Program Assistant I
Project Engineer flr6JegfM~l1ag~lj4) _
Resource Planner
Senior Administrator
Senior Business Analyst
Senior Electric Project Engineer
Senior Utilities Field Services Representative
S:~~-i()ij0~rk~rAnalY$t'(2) --
Senior Mechanic
Senior Project Engineer
Senior Resource Originator
Senior Resource Planner
§eiJi9h7f&q~n()logisr (6),
Senior Water System Operator
Staff Secretary
Storekeeper
-SuperVising:FI~triC'PfojectErigineer (7)
Supervisor Electric Systems
Supervisor, Utility Construction
Supervisor, Water, Gas, Wastewater
Supervisor, Water Transmission
TecbriQli:iQist (8); -, .--
Tree Maintenance Person
Truck Driver
Utilities Accounting Technician
Utilities Credit/Collection Specialist
Utilities Engineer Estimator
Utilities Engineer Estimator -Lead
Utilities Field Service Representative
Utilities Installer/Repairer
Utilities Installer/Repairer Assistant
Utilities Installer/Repairer -Welding
Utilities Installer/Repairer-Lead
Utilities Installer/Repairer-Lead Welding
Utilities Key Account Representative
Utilities Locator
Utilities Rate Analyst
Utilities System Operator
Utility Compliance Technician
Utility Compliance Tech.-Lead
Water Meter/Cross Connection Technician
Water System Operator II
1.00
1.00
1.00
1.00
1.00
1.00
5.00
1.00
3.00
2.00
4.00
6.00
0,75:
3.00
1.00
1.00
4.00
1.00
.-;-3:()()[~
1.00
4.00
1.00
4.00
2.00
7.00
1.00
5.00
1.00
5.00
1.00
1.00
1.00
1.00
1.00
5.00
1.00
7.00
15.00
1.00
5.00
3.00
3.00
1.00
5.00
2.00
1.00
2.00
5.00
FY 2008
Adjusted
Budget
1.00
1.00
1.00
1.00
6.00
1.00
2.00
3.00
6.00
<_\75
3.00
1.00
1.00
4.00
1.00
3;00;)'.-
1.00
4.00
1.00
6.00
2.00
2.00
5.00
5.00
1.00
1.00
1.00
1.00
5.00
1.00
7.00
11.00
1.00
3.00
5.00
2.00
3.00
3.00
1.00
5.00
2.00
1.00
2.00
5.00
FY2009
Adopted
Budget
1.00
1.00
1.00
1.00
6.00
1.00
2.00
3.00
6.00
1:75\
4.00
1.00
1.00
4.00
1.00
2.00
1.00
4.00
1.00
6.00
1:00,-
2.00
2.00
5.00
5.00
1.00
0.87· -
1.00
1.00
5.00
1.00
7.00
11.00
1.00
3.00
5.00
2.00
3.00
3.00
5.00
2.00
1.00
2.00
5.00
FY 2009
Mid-Year
Budget
Change
-(1.00)-
{1·00)
(0.13)
-2.00
(0.87)_
FY 2009
Adjusted
Budget
1.00
1.00
1.00
1.00
6.00
1.00
2.00
3.00
6.00 --;';d);,"7!:)-_
4.00
1.00
1.00
4.00
1.00
-"1;ocL
1.00
4.00
1.00
6.00
0.81'-
2.00
2.00
;-2;00
5.00
5.00
1.00
1.00
1.00
5.00
1.00
7.00
11.00
1.00
3.00
5.00
2.00
3.00
3.00
5.00
2.00
1.00
2.00
5.00
(continued)
· I
ENTERPRISE FUNDS
Utilities Department
Exhibit D
FY 2007
Adjusted
Budget
Administration, Electric, Gas, Wastewater Collection and Water
Footnotes:
(1) Add 0.87 FTE Business Analyst.
(2) Reclassification of 1.0 FTE Senior Market Analyst to Business Analyst.
(3) Add 1.0 FTE Coordinator Utility Projects.
(4) Drop 1.0 FTE Project Manager.
FY 2008
Adjusted
Budget
(5) Transfer of 0.20 FTE Deputy Director, Administraive Services from General Fund.
(6) Transfer of 0.13 FTE Senior Technologist to Public Works -Enterprise.
FY 2009
Adopted
Budget
(7) Reclassification of 2.0 FTE Electric Project Engineer to Supervising Electric Project Engineer.
(8) Drop 0.87 FTE Technologist.
FY2009
Mid-Year
Budget
Change
FY 2009
Adjusted
Budget
OTHER FUNDS
Technology
Administrative Assistant
Administrative Associate II
Administrative Associate III
Asst. Director, Administrative Services
Business Analyst
Chief Information Officer
Desktop Technician
Director, Administrative Services
Manager, Information Technology
Senior Business Analyst
;S~iilorTe~Mplo9i~r (1)';
Senior Financial Analyst
Staff Secretary
~f~phndI9gi~H1Yc.· •• ,'
Capital
Assistant Director, Public Works
Administrative Associate I
Associate Engineer
Cement Finisher
Cement Finisher-Lead
Deputy Director, PW Operations
EngilJ~r (2)'Y"
Engineering Technician III
Heavy Equipment Operator
Heavy Equipment Operator -Lead
Manager, Facilities Maintenance
Manager, Maintenance Operations
Landscape Architect Park Planner
Program Assistant I
PfOJ6gt I5n9ip~~r~(2)
Project Manager
Senior Engineer
Staff Secretary
Superintendent, PW Operations
Supervisor, Facilities Management
Supervisor, Inspection/Surv PW
Surveying Assistant
Surveyor, Public Works
Footnotes:
Exhibit D
FY 2007
Adjusted
Budget
FY 2008
Adjusted
Budget
0.07
0.30
0.90
1.00
5.00
0.25
2.30
1.90
, ,15:00;' .'
0.09
0.79
'\2;00·'"
0.60
3.00
1.00
0.15
· .. ··.3;.70:·.
2.30
0.20
0.20
0.50
1.00
1.00
\;130'
1.50
2.25
0.33
0.20
0.05
0.20
0.11
0.11
0.07
0,79
0.40
0.90
1.00
5.00
0.25
2.50
1.80
" <15,:00} .
0.09
":i2:QOii
0.60
3.00
1.00
0.15
<HO'
2.30
0.20
0.20
0.50
1.00
1.00 " .1,7,();
1.50
2.15
0.20
0.05
0.20
0.11
0.11
(1) Reclassification of 2.0 FTE from Sr. Technologist to Technologist.
(2) Drop 1.0 FTE Engineer.
(3) Add 1.0 FTE Project Engineer.
FY 2009
Adopted
Budget
0.07
1.00
0.04
0.40
0.90
1.00
5.00
0.35
3.00
1.80
15.00"··.·
0.09
FY 2009
Mid-Year
Budget
Change
FY 2009
Adjusted
Budget
0.07
1.00
0.04
0.40
0.90
1:00
5.00
0.35
3.00
1.80
'(2.00).' " .,1:£90
0.09
2.00}<' .
0.15
0.60
3.00
1.00
c.3]O
2.30
0.20
0.20
0.50
1.00
1.00
',2.70;
1.50
2.15
0.20
0.05
0.20
0.11
0.11
'. (1.00)
'1.00
0.15
1.80
9.00
3.00
0.30
10i10;
6.90
0.20
0.40
0.60
1.50
3.00
3.00
(7.20
4.50
6.55
0.33
0.60
0.15
0.60
0.33
0.33
FY 08-09 MlD-YEAR CAPn AL IMPROVEMENT PROGRAM PRO.JECTS STATUS
GENERAL .FUND
ADMINISTRATIVE SERVICES DEPARTMENT
Attachment 2
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
$267,572 $24,026
$559,086 $47,165
OS-07002 $2,302
$0
$0 $0
$0 $0
$0 $0
$0
Attachment 2
$0 $0 $24,026
$0 $47,165 $0
$0 $0
$0 1,994 $0 Mar 09
$0 TBD
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL .FUND
COMMUNITY SERVICES DEPARTMENT
$1,070,000 I $278,645 I $3,960 I
& I Multi-Year $1.549.933 I $182,375 I $93,1691
Space Lakes & Multi-Year $250,449 $18,987 $15,202
Ponds Maintenance
Park Facilities Multi-Year $1,838,811 $1,208 $0
Improvements
Immunity Services Multi-Year $461,866 $150,389 $3,663
Facilities Lighting
Enhancements
Tennis & Basketball Multi-Year $436,115 $250,399 $49,780
Court Resurfacing
$0 I
$01
$0
$0
$0
$0
Attachment 2
$0 I $14,760 I $259,925 I 76%IDesign I Aug 09
:d. Design in progress
School. Bids delayed
Feb 09 due to changes in
Construction for both
and Addison will
mce in Summer 09.
$0 1 $40,9321 $48,2741
$0 $1 $3,784
$0 $1,208 $0 I 100% I Complete
$0 $1 $146,725
$0 $21,359 $179,260 59% Ongoing
and replacement of both
Gunn tennis courts to
in Spring 09. Terman
courts to be resurfaced
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
$252,976 I $70,032 I $27,202 I
$375,000 $150,000 $25,000
$100,000 $100,000 $0
$75,000 $75,000 $50,245
Emergency Repairs
$0 I $0 I $30,501 I $12,329 I
I
$0 $0 $0 $125,000
$0 $0 $0 $100,000 I
$0 $0 $8,362 $16,393 I
Attachment 2
95%1 Ongoing
~un for the signage portion
CIP. The signage sites that
being developed
Bowden Park, El Palo
Timotby Hopkins
Park, Mayfield Park,
Terrace Library, Peers
gateway signage. Site
at Scott Park is to be
and replaced with new
Fencing at Peers
removed and replaced witb
fencing.
J J 1
O%ITBD
78% I Ongoing
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL .FUND
FIRE DEPARTMENT
$60,000 $0
Improvements
FD-09001 I Fire Apparatus 1 Minor I $138,000 I $69,000 I $0 I
Equipment
Replacement
FD-09002 IJaws of Life !Minor ! $65,000! $65,000 I $0 I
Hurst Tool
Replacement
$69,301 $62,650
$0
$0 I
$0 I
$0
$0 $0 $60,000
$0 I $15,939 I $53,061 I
$0 I $0 I $65,000 I
$0 $1,186 $5,465
0% I Design
62% 1 Design
0%1 Design
100% I Complete
Mar 09
ISep 10
IJul09
Attachment 2
University's project
Imanae:er is working with the
FY 08-09 MJD-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
LIBRARY DEPARTMENT
Automation
Service
Attachment 2
FY 08-09 MIO-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUNO
PLANNING DEPARTMENT
Traffic Signal
Minor $289,497 $231,014 $44,483
PL-OS002 Minor $1,209,545 $428,761
$0 $0 $10,960 175,571
$0 $2 $428,759 Sep09
Attachment 2
Boulevard trial
was completed in Aug 07 together
the Maybell Street resurfacing
The trial evaluation began in
Spring 08. Evaluation report will be
completed in the fIrst quarter of2009. In
2009, staff will initiate the Park Blvd.
bicycle boulevard project as well.
City Council approved the funding plan
for the trial implementation of the
Charleston! Arastradero Corridor Plan in
05. Installation of the Phase 1 trial
(Gunn High School signal and
m lane and Charleston Corridor I re~triping) was completed in Aug 06.
City Council approved the permanent
retention of the Charleston Phase I plan
in April 08. Phase 2 (Arastradero Road
striping) has been delayed until Summer
09. Staff will report to Council on
Irecommended striping plan for
Arastradero Road in early 2009.
FY 08-09 M£D-YEAR CAPn AL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PLANNING DEPARTMENT
$50,000 I $50,000 I $0 I
$94,900 I $40,828 I $412 I
Ticket Machines
Downtown North Minor $60,000 $60,000 $0
Traffic Circle
Hardscape
Intermodal Transit Minor $837,380 $837,800 $0
Center
Camino ReaV Minor $155,000 $155,000 $0
Stanford
Intersection
Palo Alto Caltrain IMinor I $30,000 $30,000 $0
Station
Connectivity
$1,465 $0
$0 I $0 I
$0 I $0 I
$0 $0
$0 $0
$0 $0
$0 $0
96%
$0 I $50,000 I 0% I Construction I Sep 09
r
$8,694 I $31,722
$0 $60,000 0% Pre-design TBD
$0 $837,800 0% Pre-design Ongoing
$0 $155,000 0% Design Dec 10
$0· $30,000 0% Pre-design TBD
Attachment 2
Council approved traffic calming
in Nov 04. Installation of the trial
traffic calming measures was
Icompleted in Nov 06, including 6 speed
and 5 traffic circles. Traffic data
I City of Los Altos is lead agency for this
project. Construction
been rescheduled to Spring 09.
Project will be implemented in 2009 in
conjunction with Public Works sidewalk
replacement project.
The initial technical studies and work
program/implementation plan for the
next phases of the project were
completed in Nov 07. The
Implementation Plan will be forwarded
the City Council in 2009.
Council accepted grant funding from the
VTA for this project in Apr 07. Funding
agreements with Caltrans were executed
in Apr 08. RFP for the design and
environmental consultant services was
issued and proposals received in Dec 08.
Consultant selection and project
initiation in early 2009.
No activity to date.
FY 08-09 MlD-YEAR CAPlT AL IMPROVEMENT )'ROGRAM PRO.JECTS STATUS
GENERAL FUND
PLANNING DE.PARTM.ENT
$150,000 $111,149 $0
$1 $0
$920,000 I $431,502 I $0 I
$475,000 $471,000 $38,278
11,149
1,590,487
$0 I $0 I $0 I $431,502 I
$0 $0 $14,282 $418,440
53%IConstruction ITBD
12% Construction Jun09
Attachment 2
from this project will be used as
match funding for the Stanford
I ,<venue! EI Camino Real Streetscape
the preferred design
I alternative was developed. Further work
project will be pursued in FY
IThe Planning and Transportation
recommended and the
approved the
retention of the Pepper
traffic calming trial in Jan 08.
for Lincoln Avenue was initiated
07 and recommended trial traffic
plan will be installed in Jan 09.
for projects on North California
Greer Road will begin in 2009.
Bid documents complet
Contract awarded in JUI
of color zone signs to be completed by
08. Further signage, kiosks etc. will
be pursued in 2009.
FY 08-09 MIJ)-YEAR CAPITAL IMPROVEMENT PROGRAM prW,JECTS STATUS
GENERAL FUND
POLICE DEPARTMENT
$400,000 $400,000
$211,950 $8,757
SIOO,OOO
$531,288
$0
so
$0
$0
$0
$0
$526,435 $6,028 $6,028
Management
$0
$0
$0
$0
$0
$0
Attachment 2
$0
$0 SI $3,930 invoice for final payment.
$0 $400,000
$0 $0 $8,757
$0 $0 $100,000
$0
$0
FY 08-09 MID-YEAR CAPIT AL IMPROVEMENT PROGRAM PROJ.ECTS ST A Tl)S
GENERAL FUND
PUBLIC WORKS DEPARTMENT
San Antonio Bridge
Structural Repairs &
California Avenue
Improvements
Minor
Minor
Plaza Renovation IMinor
Minor
Exterior Paint
$201,996 $26,859
$275,000 $72,252
$250,606 $212,791
$266,057 I $232,830
$36,757
$96,468 $91,249
$289,963 $224,978
$350,000 $350,000
$80,000 $80,000
$0
$0
$8,800
$0
$1,478
$0
$11,324
$0
$0
Attachment 2
$0 $0 $0 $26,859
$0 $0 $0 $72,252
$0 $0 $203,620 $371
$0 $0 $15,355 $217,475 18% On-holq Jun09 Project on hold.
$0 $0 $35,278 $1
$0 $0 $4,184 I $87,065
$0 $0 $19,239 $194,415
$0 $0 $0 $350,000
$0 $0 $0
I'Y 08-09 MID-YEAR eAPIT AL IMPROVEMENT PROGRAM PRO.JECTS STATUS
GENERAL FUND
PUBLIC WORKS .DEPARTMENT
$501,984 $30,502
$126,502 $2,973
Improvements
El Camino Median Minor $531,820 $91,855
Landscape
Foothills Park -Vista Hill Minor $55,225 $2,060
Park Minor $835,576 $100,295
Improvements
Ramos Park Minor $614,967 $118,785
Improvements
Boulware Park Minor $335,849 $11,612
Improvements
I
$0
$0
$4,106
$0
$37,561
$0
$3.799
$0
$537,115 $286,493 $262,017
$1,851,134 $1,850,000 $66,640
$100,000 $100,000
I
Attachment 2
$0 $0 $0 $30,502
$0 $0 $0 $2,973
$0 $193 $9,228 $78,328
$0 $0 $0 $2.060 96% Comolete Proiect to be closed in mid
$0 $29.492 $677
I
$0 $0 I $19,910
$0 $0
I
$0 I $8,782
$0 $0 $8,056 100% Complete
$0 $0 $0 $4,312 100% Complete
$0 $22,165 $2,311 $0
$0 $0 $122,977
$0 $0 $61 $0 contract -
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PRO.JECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
$1,598,089 I $1,598,089 $709,768
$321,606 $147,707
Art Center Electrical & 1 Multi-Year
1
$1,748,471 1 $1,696,408 1 $10,934 1
Mechanical Upgrades
Multi-Year $33,414,137 $383,406 $108
Multi-Year $3,058,304 $121,000 $24,962
Design and Multi-Year $3,615,536 $440,720 $252,765
$4,713,511 $4,348,350 $62,678
I
Multi-Year I $550,293 $537,251 $4,837
$121,545 $2,054 $0
PF-06003 ICubberiev Community I Multi-Year I $745,448 I $71,406 $6,456
$0
$01
$0
$0
$0
$0
$0
$0
$0
$0 $492,537 $395,784
$01 $246,408 1 $1,439,066 1 18%IDeSign
$0 $0 $383,298
$28,951
$11,840 $377,668 $3,896,164 90% Design
$0 $865 $33,573 80% Construction
$0 $320 $532,094 3% Design
$0 $0 $2,054 980/. On hold
$64,493
IJun 09
Dec 09
Jun 09
Ongoing
Jun 10
Attachment 2
2 to commence Jan 09
Project bid open in early
09.
1 Design development
complete. Construction
documents to be completed
by end of FY 2009.
Consultant agreement will
awarded in Jan 09.
Contract awarded,
construction has begun
Public outreach in progress
Project funding deferred to
FY2010.
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PRO,JECTS STATUS
GENERAL FUND
PUBLIC WORKS .DEPARTMENT
Budget Available Current Current Current Total I I
Project Project Project From Budget Fiscal Year Labor Fiscal Year Fiscal Year Remaining I Perceut Project Estimated
Numher Title Category Inception FY 2008-091 Expenditures Adjustments Contingencies Commitments Balance Complete St'atlls Comp, Date
PF-00020 Office Space Renovation Multi-Year $883,020 $1,393 $0 $0 $0 $0 $1,393 100% Complete
and Reallocation
PE-OOI04 San Antonio Medians Minor $1,119,074 $779,524 $6,250 $0 $109 $765,594 $7,571 99% Construction Jun 09
PF-OIOO2 CCOB Infrastructure Multi-Year $6,973,030 $6,973,030 $419,631 $0 $0 $6,117,178 $436,221 94% Construction Aug 09
Construction
PF-OIOO4 Fire Station Multi-Year $2,527,854 $806,563 $18,750 $0 $0 $544,360 $243,453 100% Construction Jun 09
Improvements
PF-OIOO5 Lucie Stern Community Multi-Year $612,598 $53,503 $0 $0 $0 $0 $53,503 91% Complete
Center Improvements
PE-04010 Children's Library Multi-Year $4,361,571 $36,769 $27,348 $0 $4,993 $1,038 $3,390 100% Complete
Improvements &
Expansion
PE-04012 Mitchell Park Library & Multi-Year $1,726,458 $342,346 $105,206 $0 $0 $215,686 $21,454 100"10
Community Center
Improvements
PE-04014 Animal Shelter Multi-Year $1,160,500 $1,015,887 $83,540 $0 $0 $729,491 $202,856 ' 10% Construction Jun09
Expansion & Renovation
PF-04010 Cubberley Mechanical & Multi-Year $2,914,695 $1,351,149 $5,218 $0 $0 $14,528 $1,331,403 54% On-hold
Electrical Upgrades
-----------
Attachment 2
Construction to begin Jan 09,
Phase one of the major
renovations will be
completed in Aug 09. Phase
2 scheduled for FY 2010.
Current phase includes
upgrades to Stations 5 and 8.
Fountain work to be
coordinated with Friends of
Library.
Measure N bond passed -
This CIP will be closed after
midyear and separate library
CIPS will be created for each
site.
Construction started. Public
Works Facilities (PWF)
project.
Project on hold.
)
FY 08-09 MID-YEAR CAPITAL IMPROVE.MENT PROGRAM PRO.JECTS STATUS
GENERA.L FUND
PUBLIC WORKS DEPARTMENT
$330,000 $330,000 $0 $0
Attachment 2
to be bid in Feb
$0 $0 $330,000
FY 08-09 M.ID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
INT.ERNAL SERVICE FUND
TECHNOLOGY FUND
ADMINISTRATIVE SERVICES DEPARTMENT
$139,512 $69,512 $0
Minor $840,000 I $509,897 I $0 I
TE-OSOO3 I Internet Site I Minor $240,000 I $80,340 I $6,233 1
Upgrade
Minor $324,000 1 $38,996 1 $11,723 1 System
Upgrade
mergency Minor $150,000 $100,000 $50,000
Notification
System
$0
$0 I
$0 I
$0 I
$0
$0
$0 I $0 I $509,897 I 39% I Construction
$0 I $39,620 I $34,487 1 86% I Construction
$0 I $21 $27,271 I 92% I Construction
$0 $0 $50,000 67% Complete
lJun 08
IDee 09
IDee 08
Attachment 2
IDraft disaster recovery plan has been
completed and is being reviewed.
I Implementation of the internet site
upgrade is complete. A portion of the
contract was to upgrade the existing
intranet--this portion is 15% complete.
IThe installation of the upgrade is
complete and the project will be
City GIS system
integrated with Emergency
System. Project remains open for
ongoing maintenance of the system.
"{.I
~ ...
FY 08-09 M.ID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUND
TECHNOLOGY FUND
ADMINISTRATIVE SERVICES D.EPARTMENT
$125,000 $1 $0
Library Minor $75,000 $75,000 $24,809
Technology Plan
Fire Radio Minor $102,000 $7,179 $0
Communications
Equipment
TE-08004 $178,300
1,300,000
Sites
$0
$0
$0
$0
Attachment 2
$0 $125,000 $0 are currently being
$0 $36,591 $13,600 I 82% I Construction IDec 08 I Consultant has been selected and is
currently meeting with staff.
$0 $4,742 $2,437
$71,700
$0 1,300,000 Dec 10
$0 140 94%iComplete
FY 08-09 MID-YEAR CAPITAL .IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUND
TECHNOLOGY FUND
ADMINISTRATIVE SERVICES DEPARTMENT
TE-
00021
SAP Continuous I Multi-Year
Improvement
Project
ITelephone System
Replacement
Citywide GIS
Data,
Infrastructure and
Applications
(RFlD)
Iinplementation
Multi-Year
Multi-Year
Multi-Year
$980,050
$1,000,000 I
$5,018,476 I
I $7,000,000 I
$1,130,000
$1,511,690
$262,952 $14,275
$913,453 I $43,750 I
$106,879 I $4,353 I
$5,979,210 I $3,693,456 I
$0
$1,123,969 $0
$767,953 $109,038
,1371 $38,9621
,600 $0
$0 I $0 I $54,486 I $815,217 I
$0 1 $0 1 $0 1 $102,5261
$0 I $0 I $2,469,633 I ($183,879)1
$0
$0 $0 $2,000 $1,121,969 I
$0 $0 $104,546 $554,369
$01 $01 $13,7151 $534,460
18% I Construction IDee 09
103%
Dec 09
1 % I Pre-design IDee 09
Attachment 2
I All major facilities in the City have
nnected via fiber optic cable.
is continuing to provide
to other City sites.
This is an ongoing project for the
acquisition of new computers.
I RFP is being prepared to solicit a
Project is on hold--pending completion
ofthe Library Technology Plan.
FY 08-09 MID-YEAR CAPITAL .IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUND
TECHNOLOGY FUND
ADMINISTRATIVE S.ERVICES DEPARTMENT
$0
$0
$0
Attachment 2
$4,767 $24,728
and are being scheduled for
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUND
VEHICLE REPLACEMENT AND MAINTENANCE FUND
PUBLIC WORKS DEPARTMENT
MSC Fuel Storage Tank /Svc Island Replacement
Replace City-Wide Fuel Transaction and Invento!), Management System
Motor Pool Reservation and Vehicle Key Management System
Vehicles (2) For Utility Operations
Minor
Minor
Minor
Minor
Minor
Minor
Mmor
$681,394
$200,000
$80,000
$3,784,000
S70,000
$464,916
$0 $0
$200,000 $0
$71,326 $10,848
$2,288,134
$2,622,416 $741,258
$24,035 $0
Attachment 2
$0 $0 $0 $0 On hold pending fimding.
$0 $0 $157.319 $42,681
$0 $0 $5,510 $54,968
($4,245) $0 $791,606 $1,032,248
$0 $0 S18,270 $1,862,888 Jun09
$0 $0 so $24,035 Complete
FY 08-09 MID-YEAR CAPlT AL IMPROVEMENT PROGRAM PROJECTS STATUS
INTE.RNAL SERVICE FUND
VEHICLE REPLACEMENT AND MAINTENANCE FUND
PUBLIC WORKS DEPARTMENT
Truck Engine Emissions Retrofits
'~.
I Multi-Year $325,000 I
$341,000 I .
$36,655
$154,749 I $1,057 I $0 I
$94,150
Attachment 2
$0 I $1.363 I $152.329 I 53%IOngoing IDee 09 I Ongoing~ retrofit of next
group or vehicles scheduled
to begin Jan 2009.
Foothill Park Fueling
station, currently in plan
check. Estimated bid date
Spring 2009 dependant
upon funding
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PRO.JECTS STATUS
ENTERPRISE FUND
ELECTRIC FUND
UTILITIES DEPARTMENT
EL-09004 I W. Charleston/Wilkie Way to
South City Limit 4/12 kV
EL-02011
EL-03001
EL-03005
EL-03013
District 41
IShermanlEI CaminolPage
UG Conversion
#39
Estimating System
omplete
Attachment 2
Ideveloped. Additional funding will be
contract will
involves
Supervisory Control and
Acquisitions (SCADA) computer
and software. It is being done
and in conjunction with EL-
Upgrading Utilities Control
(UCC).
completed and the electric
been removed and the poles topped
the telephone lines. AT&T will be
the poles once they have
Itransferred the telephone services.
installed.
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENT.ERPRISE FUND
ELECTRIC FUND
UTILITIES DEPARTMENT
Multi-Year
EL-04012 Multi-Year
EL-04014 I Automated Meter Reading I Multi-Year
System
$1
Construction
completed.
Phase III is on
hold until we
return to
Council in Mar
09.
Jun 09
Attachment 2
design started.
II of the Automated Meter
(AMR) pilot project is
A total of3,740 AMR meters
fixed radio network and 669 AMR
for a meter reading route was
successfully used to bill customers for
gas, and water usage. The
as expected and this portion of the
has been successfully implemented.
Nov 07, CMR: 419:07, AMR Pilot
Project Update, was presented to
Council, providing them an update on
status of the project. Staff is returning to
Council in early 2009 with an updated
report on the pilot project, I recommendation on whether to move
and if necessary, next steps.
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PRO.JECTS STATUS
ENTERPRISE FUND
ELECTRIC FUND
UTILITlES DEPARTMENT
EL-OSOOI IColorado Switch Station
115kV Bus Installation
EL-OS003 I Relocation -Alma Substation
EL-06000 IPark Blvd. 41l2kV
Conversion
EL-0600l KV Electric Intertie
EL-06002 I Underground District 45
$3,
$184,51
Attachment 2
The project has been divided into phases.
Phase I construction is completed and
Phase 2 construction is in progress and
engineering on phases 3-6 are completed.
The remaining phases of the project are
being coordinated with the development
projects at Elks Lodge and PA Bowl.
This project is being engineered and
I constructed in concurrence with the Park
1.4/12 kV Conversion (EL-06000)
W. Charleston/Wilkie Way 4112 kV
I Conversion (EL-09004) projects.
Engineers estimated project cost
million for substation. work plus $1
In forPG&E 115 kV line
\
rearrangement work. Costlbenefit ratio
nf"nrnM<DA work is not favorable and
for about 40% and
study completed. Consultant
making intertie via Stanford
Accelerator Center (SLAC).
formed. Design started.
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PRO.JECTS STATUS
ENTERPRISE FUND
ELECTRIC FUND
UTTLlTlES DEPARTMENT
EL-0800Z Meadow/ Alrna/Loma
Attachment 2
Iconstruction is in progress. Remaining
1 progress and construction is
for completion by Jun 09.
design work started.
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PRO.JECTS STATUS
ENTERPRISE FUND
GAS FUND
UTILITIES DEPARTMENT
GS-08000 I Gas Station 2 Rebuild
GS-09000 I Gas Station I Rebuild
GS-OI019 I Global Positioning System
GS-08011 IGMR -Project 18
GS-09002 IGMR -Project 19
Attachment 2
work in progress
work in progress
in progress
held Roving data collection
are being purchased. Staff
continues.
is in design planning stage.
FY 08-09 MID-YEAR CAPITAL IMPROVEM.ENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
WATER FUND
UTILITIES D.EPARTMENT
Minor
Minor 09
Attachment 2
IAdditional appropriations requested
for $4 K pending approval by
Council.
Project consolidated into the
Emergency Water Supply Project
WS-08002.
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS ST A TlIS
ENTERPRISE FUND
WATER FUND
UTILITIES DEPARTMENT
WS-07001
WS-07004
WS-0800t
WS-08002 Water Supply
WS-08017
WS-09001 I WMR -Project 23
Feb 09
10
Attachment 2
for recoating all steel reservoirs
be released in Feb 09.
I Construction in Spring and Summer
continue for
Park site. Test wells
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PRO.JECTS STATUS
ENTERPRISE FUND
WASTEWATER COLLECTION FUND
UTILITIES DEPARTMENT
~ , l
Attachment 2
This is for the purchase of a roll-
off dewatering container.
FY 08-09 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
REFUSE FUND
PUBLIC WORKS DEPARTMENT
RF-I0003 Beds, Material Storage
Transfer Area
Systems Upgrade
RF-09003lRecycling in Business District I Minor
RF-09004ILATP Site Development I Minor
Preparation
RF-I0002IFIare Relocation Project Minor
Dec 10
TBD
Attachment 2
relocation of the Recycling Center
a pennanent Household Hazardous
(HHW) facility are included in the
IreaslOilitv Study for the fonner Los
Plant (LATP) site. A
Group 4 Architects was
on Aug 08 using some monies
this project. The study is in
and partially funded by this
are included in the
IFeasibility Study for the fonner Los
Treatment Plant (LA TP) site. A
with Group 4 Architects was
on Aug 08 using some monies
this project. The study is in
and partially funded by this
RFP out for design and pennitting
consulting services. Have requested an
additional $200,000 for construction
in FY 2010.
Water Fund
WS-80013
WS-80014
WS-80015
WS-02014
WS-02003/WS-03004
WS-0500 I1WS-06002
WS-07003
Attachment 3
LIST OF CONTINUOUS PROJECTS
Water System Extensions
Service and Hydrant Replacements
Water Meters
Water -Gas Wastewater Utilities GIS Data
Water Main Replacements, WMR-Project 17
Water Main Replacements, WMR-Project 20
Water Main Replacements, WMR-Project 21
ATTACHMENT 4
NOT YET APPROVED
Resolution No.
Resolution of the Council of the City of Palo Alto
Amending the 2008-2009 Compensation Plan for
Management and Professional Personnel Adopted by
Resolution No. 8844 to Change the Title of Three
Classifications and One New Classification
The Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. Pursuant to the provisions of Section 12 of Article III of the
Charter of the City of Palo Alto, the Compensation Plan for Management and Professional
Personnel and Council Appointees adopted by Resolution No .. 8844, is hereby amended to
change the title of three classifications and add one new classification as set forth in Exhibit A,
attached hereto and incorporated herein by reference, effective with the pay period including July
1,2008.
SECTION 2. The Director of Administrative Services IS authorized to
implement the amended compensation plan as set forth in Section 1.
SECTION 3. The Council finds that this is not a project under the California
Environmental Quality Act and, therefore, no environmental impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
Deputy City Attorney City Manager
Director of Administrative Services
Director of Human Resources
090224 rob 8260963
NOT YET APPROVED
EXHIBIT A
2008-2009 Mid-Year ManagementlProfessional Compensation Plan Changes
63 28 10,744 128,933 61.99
28 36 8,769 105,225 50.59
40 7,920 95,036 45.69
27 34 9,224 110,687 53.22
090224 mb 8260963
ATTACHMENT 5
NOT YET APPROVED
Resolution No.
Resolution of the Council of the City of Palo Alto
Amending the 2006-2009 Compensation Plan for Classified
Personnel (SEIU) Adopted by Resolution No. 8658 To
Change the Title of Two Classifications and Add Fourteen
New Classification Titles to Reflect Status of Employees
Reassigned to SEIU Unit by Resolution 8848
The Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. Pursuant to the provisions of Section 12 of Article III of the
Charter of the City of Palo Alto, the Compensation Plan for Classified Personnel (SEIU),
adopted by Resolution No. 8658, is hereby amended to change the title of two classifications and
. add fourteen new classification titles to reflect the status of employees reassigned from the
Management and Professional Personnel Group to the SEIU Unit by Resolution as set forth in
Exhibit A, attached hereto and incorporated herein by reference, effective with the pay period
including July 1,2008.
SECTION 2. The Director of Administrative Services IS authorized to
implement the amended compensation plan as set forth in Section 1.
SECTION 3. The Council finds that this is not a project under the California
Environmental Quality Act and, therefore, no environmental impact assessment is necessary.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
Deputy City Attorney City Manager
Director of Administrative Services
Director of Human Resources
090224 mb 8260955
NOT YET APPROVED
EXHIBIT A
2008-2009 Mid-Year SEIU Compensation Plan Changes
Arborist -8 3470 (Title Change from Managing Arborist based on 5 7,921 95,046 45.70
SEIU unit detennination
242 Zero Waste Coordinator 5 6,531 78,369 37.67
5
090224 mb 8260955
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