HomeMy WebLinkAboutStaff Report 113-09 CMR:113:09 Page 1 of 2
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE: MARCH 2, 2009 CMR:113:09
REPORT TYPE: CONSENT
SUBJECT: Approval of Amendment No. 1 to Contract No. C08122241 with Rodan
Builders, Inc., in the amount of $39,332 for the Renovation of the Open Space
Maintenance Building at Foothills Park, Capital Improvement Program (CIP)
Project OS-07003 for a total not to exceed amount of $272,232; and Adoption of
a Budget Amendment Ordinance for the Fiscal Year 2009 to Reappropriate
$20,000 from CIP OS-00001 and $19,332 from CIP OS-09001 to CIP Project
OS-07003 for a total of $39,332
.
RECOMMENDATION
Staff recommends that Council:
1. Approve Amendment No. 1 to Contract No. C08122241 with Rodan Builders, Inc and
Authorize the City Manager or his designee to execute the Amendment No. 1 to Contract
No. C08122241 (Attachment A) to add $39,332 for the renovation of the Open Space
Maintenance Shop at Foothills Park, Capital Improvement Program (CIP) Project OS-07003,
for a total contract amount not to exceed $272,232; and,
2. Approve a Budget Amendment Ordinance (Attachment B) for Fiscal Year 2009 to reallocate
$20,000 from CIP-OS-00001 (Open Space Trails and Amenities) and $19,332 from CIP-
09001 (Off Road Trails and Pathways) to CIP Project OS-07003 (Open Space Maintenance
Shop Rehabilitation) for a total of $39,332.
DISCUSSION
In April 2008, Council approved a contract with Rodan Builders, Inc., (CMR:189:08) for the
renovation and improvement of the Open Space Maintenance Building at Foothills Park. Due to the
building’s original 1968 barn-like construction, more work was required to improve the stability and
structural integrity of the building that staff originally anticipated. Designs were also modified
during construction to improve the energy efficiency of the building by adding supplemental bracing
and insulation. These costs were not anticipated when the contract with Rodan Builders was
approved by Council. In addition, during permitting and inspections of the project, additional work
for accessibility, fire sprinkler and related electrical work was identified, which was not included in
the original design and which exceeds the original contract amount.
CMR:113:09 Page 2 of 2
RESOURCE IMPACT
Additional funds for this project are available in the CIP Project OS-00001, Open Space Trails and
Amenities and CIP Project OS-09001, Off Road Trails and Pathways. A Budget Amendment
Ordinance in the amount of $39,332 is needed to cover the supplemental construction costs. Staff
recommends transferring funds between three open space infrastructure projects so as to not impact
other projects in the City’s Infrastructure Reserve. Staff will be deferring the replacement of a
wooden bridge at Foothills Park in the amount of $19,000 and decreasing repairs for off road trails
by 10 percent.
POLICY IMPLICATIONS
This recommendation does not represent any change to existing City policies. The proposed project
is consistent with existing City policy, including Comprehensive Plan Policy C-26:
Maintain and enhance existing park facilities.
ENVIRONMENTAL REVIEW
This project has been determined to have no significant effect on the environment and to be
categorically exempt from review under the California Environmental Quality Act (CEQA) as repair
and maintenance of existing streets and similar facilities pursuant to CEQA Guidelines, Section
15301 (c).
ATTACHMENTS
Attachment A: Amendment No. 1 to Agreement C08122241
Attachment B: Budget Amendment Ordinance
Attachment C: Open Space Maintenance Shop Rehabilitation (OS-07003) Capital
Improvement Project Description and Budget
PREPARED BY:______________________________________________________________
LESTER HODGINS
Supervisor, Open Space
DEPARTMENT HEAD:________________________________________________________
GREG BETTS
Interim Director of Community Services
CITY MANAGER APPROVAL:_________________________________________________
JAMES KEENE
City Manager