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Home My WebLink About2017-05-19 Parks & Recreation Agenda PacketADA. The City of Palo Alto does not discriminate against individuals with disabilities. To request accommodations, auxiliary aids or services to access City facilities, services or programs, to participate at public meetings, or to learn about the City's compliance with the Americans with Disabilities Act (ADA) of 1990, may contact 650-329-2550 (voice), or e-mail ada@cityofpaloalto.org This agenda is posted in accordance with government code section 54954.2(a) or section 54956. Members of the public are welcome to attend this public meeting. AGENDA IS POSTED IN ACCORDANCE WITH GOVERNMENT CODE SECTION 54954.2(a) OR SECTION 54956 PARKS AND RECREATION COMMISSION SPECIAL MEETING ANNUAL RETREAT May 19, 2017 AGENDA Mitchell Park Community Center, Adobe Room 9am to 1pm Meeting 3700 Middlefield Road, Adobe Room Palo Alto, CA 94303 *In accordance with SB 343 materials related to an item on this Agenda submitted to the Commission after distribution of theagenda packet are available for public inspection in the Community Services Department Office at 1305 Middlefield Rd. duringnormal business hours. Please call 650-463-4912. Attention Speakers: If you wish to address the Commission during oral communications or on an item on the agenda, please complete a speaker’s card and give it to City staff. By submitting the speaker’s card, the Chair will recognize you at the appropriate time. I.ROLL CALL II.AGENDA CHANGES, REQUESTS, DELETIONS III.ORAL COMMUNICATIONSMembers of the public may address the Commission on any subject not on the agenda. A reasonable timerestriction may be imposed at the discretion of the Chair. The Commission reserves the right to limit oralcommunications period to15 minutes. IV. BUSINESS 1.Review 2016 Parks and Recreation Commission priorities and accomplishments -Discussion - (30 min) ATTACHMENT 2. Consider priorities for 2017 - Action - (90 min) 3.Focused discussion on May 22, 2017 Parks and Recreation Commission/City Council joint study session - Discussion - (30 min)i. Accomplishments ii. Priorities Break for lunch (30 min) 4.Review Commission Ad Hoc Committee and Liaison assignments – Action – (30 min) V. COMMENTS AND ANNOUNCEMENTS VI.ADJOURNMENT 2016 PARC RETREAT PROJECTS AND PRIORITIES Categories: (*Previously determined that Master Plan will guide the initiative/outcome) A = PARC Driven B = Staff Driven M = Monitor activity and update/engage PARC as appropriate. I = Identify lead/ad hoc to generate initiative COMMUNITY SERVICES AND RECREATION Parks and Rec Master Plan Category: A/B Lead: Ad Hoc(s)/Staff Goals: Work with staff to complete draft by August, 2016 Continue Ad Hoc and full commission involvement to facilitate. For example, 1.Existing Ad Hoc for pre-processing major new material prior to monthlyCommission Meetings.2.Others as needed *Dog Parks Category: A/B Lead: Ad Hoc/Staff Goal: Increase off leash dog space with geographical distribution in City. Met with Dog Group and did broader community outreach. . Considered short term shared-use dog parks. Currently considering expansion of existing dog parks and addition of one or two new ones before Master Plan complete. Action item pending. *Gyms & Fields/Field Use Policy Category: A Lead: Staff Goals: Review policy on fields at appropriate time. Evaluate field use policy if need determined by staff. Investigate field and gym location if indicated by Master Plan. *Community Gardens Category: B Lead: Staff CIP for irrigation being executed in 2016. Co-ordinate existing rules with Ventura site. *7.7 Acre Foothills Parcel Category: B Lead: Staff Goals: Complete Buckeye creek CIP hydrologic study before any further action to be taken. 1 *Land Bank Category: A/B Lead: Ad Hoc/ StaffGoals: Tie-in to Master Plan. Likely longer term activity. Consider use and timing forfields, gyms, open space, other options. . *Arastradero Preserve Category: A Lead: Staff Goal: investigate land use barriers that may limit ability to expand parking. Website Category: A Lead: AdHoc/Staff Goals: Expand PARC website to include issue-specific links and make more user friendly. CIP Input Category: B Lead: Staff Goals: Weigh in on CIP priorities Cubberley Category: M Lead: Staff Goals: Monitor developments in lease negotiations, efforts to replace Foothill College, Our Town grant application. Project Safety Net Category: I Lead: Staff Goals: Propose initiatives. Sterling Canal Opportunities Category: M Lead: Goals: Propose initiatives. Clarify opportunities. Lucy Evans Interpretive Center & Boardwalk Category: I Lead: Ad Hoc Goals: Propose initiatives. Consider potential physical improvements/CIPs, partnerships to expand services/hours? 101/Adobe Creek Bridge Category: M Lead: Staff? Goals: Monitor design developments for best access and integration into Baylands Preserve. Lefkowitz Tunnel Category: M Lead: Goals: Maximize length of open season and advocate for retention of existing tunnel access in new bridge design. 2 Golf Course Category: M Lead: A/B Goals: Identify and promote Clubhouse and parking funds Matadero Creek Trail Category: A/B Lead: Ad Hoc Goals: Work with Transportation staff on outreach to impacted neighbors and interested users and consider connections to underpass. Children’s Zoo Reconstruction Category A/B Lead: A/B Goal: Project requires PIO with vote from PRC PAUSD/PRC Dialog Category: A/B Lead: Ed to call Council DuBois Goal: Create Partnership with PAUSD and City for shared use of ALL facilities. * Water Conservation Category A/B Lead: Ad hoc Goal: Document and implement new policies for all parkland Facilities Rental Category: M Lead: B Goal: increase use and fees from city rental spaces *Baylands Athletic Complex Category: A/B Lead: Ad Hoc Goal: Investigate options and timeline Comprehensive Baylands Conservation Plan Category: A/B Lead: A/B Goal: fund and participate in study Increase Park Canopy Category: A Lead: A/B Goal: Investigate options and timeline 3 4 Topic Leads/ AdHoc Staff PTOSR Master Plan pre-processing Reckdahl/Hetterly/Lauing Matadero Creek Undercrossing /Reckdahl/Moss Anderson Comprehensive Conservation Plan Moss/backup Hetterly O'Kane Community Gardens Knopper Dog Parks Hetterly/Knopper Anderson Gyms Cowie Canopy Moss/Reckdahl Baylands Athletic and Recreation Cowie/Reckdahl CIP Reckdahl/Lauing Anderson 2016 PRC Ad Hoc Committees AdHoc Assignments as of: PARC Retreat 2/5/2016 David Moss: Matadero Canopy CCP Keith Reckdahl: Canopy CIP Baylands Athletic and Recreation Matadero Master Plan pre-processing Jim Cowie: Baylands Athletic and Recreation Gyms Jennifer Hetterly: CCP-Back UP Dog Parks Master Plan pre-processing Ed Lauing: Master Plan pre-processing Abbie Knopper: Community Gardens Dog Parks