HomeMy WebLinkAboutStaff Report 388-07TO:
FROM:
City of Palo Alto
City Manager’s Report
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: PLANNING AND
COMMUNITY ENVIRONMENT
DATE:OCTOBER 15, 2007 CMR:388:07
SUBJECT:APPROVAL OF CONTRACT EXTENSION AND INCREASE IN THE
EXPENDITURE LIMIT OF THE RAIL SHUTTLE BUS SER’~qCE
ADMINISTRATION AGREEMENT WITH THE PENINSULA CORRIDOR
JOINT POV~rERS BOARD (PALO ALTO SHUTTLE PROGRAM)
RECOMMENDATION
Staff recommends that Council:
1)Authorize the City Manager to execute the attached extension to the Rail Shuttle Bus
Administration Agreement with the Peninsula Corridor Joint Powers Board (JPB), extending the
tem~ of the agreement through June 30, 2008.
2)Approve an increase of $374,200 in the expenditure limit of the existing Rail Shuttle Bus
Agreement (S0114750) with the JPB to cover the City’s shuttle program operating costs during
the period July 1, 2007 throu~ June 30, 2008.
BACKGROUND
In 1999, the City of Palo Alto and JPB entered into the Rail Shuttle Bus Service Administration
agreement for the provision of shuttle bus services in Palo Alto, as part of the JPB shuttle bus
progrmn. The agreement provides that the agencies may extend the term of the agreement upon
mutual consent. There have been eleven contract extensions since the oriNnal agreement was
executed.
DISCUSSION
The twelfth amendment to the agreement, in letter format (Attacbanent A) dated June 22, 2007,
provides for continued shuttle services for the Palo Alto shuttle program from July 1, 2007 tlu’ough
June 30, 2008. Due to the late receipt of this letter agreement, staff was not able to agendize this
item for Council approval prior to the Council vacation break. The JPB has continued to provide
uninterrupted shuttle service during the interim until the contract extension is approved by the City.
The contract with the JPB stipulates that the City reimburse the JPB for 25 percent of the cost of the
peak period for Embarcadero shuttles and 100 percent for the remainder of the
shuttle program contract costs, including the full local funding of the Crosstown shuttle costs and
noontime service on the Embarcadero shuttle. The City’s total contract expense to continue the
current shuttle program service level for the twelve-month period is estimated to be $374,200. In
CMR:388:07 Page 1 of 2
order to cover the additiona! contract expense through June 30, 2008, staff is requesting that the
Council approve an increase of $374,200 in the contract expenditure limit for the contract with the
Caltrairi Joint Powers Board. These funds are currently in the City’s operating budget for the
shuttle se~wice. This General Fund expense will be reduced by approximately $40,000, the Palo Alto
Unified School District’s share of the cost of shnttle extension to Gram High School for the fiscal
year.
In September, City staff and VTA staff initiated the conmmnity bus study for Palo Alto. The study
will look at all of the transit services in Palo Alto including the VTA lines and the Palo Alto,
Stanford Marguerite shuttles. The results of this study may have implications for the provision of
shuttle services in 2008/09. However, independent of the community bus study, staff plans to
investigate options for the provision of contracted shuttle services on the Embarcadero and
Crosstown Shuttles next fiscal year and ~vill report back to Council in the spring.
RESOURCE IMPACT
Funding included in the 2007/2008 operating budget for the Palo Alto Shuttle is sufficient to cover
these costs. No additional resources will be required at this time. The extension of this ageement
with the YPB will not prevent staff from implementing additional shuttle operational efficiency
improvements during the course of the year as needed.
POLICY IMPLICATIONS
This request is consistent with existing Council direction to continue and expand the Palo Alto
shuttle project.
ENVIRONMENTAL RE~qE~,V
On August 2, 1999, the City Council approved a Negative Declaration finding the shuttle project
would not result in any si~aificant enviro~maental impact.
PREPARED BY:
GAYLE LIKENS
DEPARTMENT APPROVAL:
ger
;TEVE EMSLIE
Director of Plmming and
Community Envirormaent
CITY MANAGER APPROVAL:
Assistant City Manager
ATTACHI~IENTS
A. Caltrain Joint Powers Board Contract Extension Letter Ageement dated June 22, 2007.
CMR:388:07 Page 2 of 2
If you have questions about what these changes mean to your program, you can contact
me at leep(7~samirans.com, or at (650) 508-6433.
Sincerely,
Paul Lee
Manager, Bus Contracts
Agreed to and accepted this __
City of Palo Alto
day of
By:
,2007.
Name:
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