HomeMy WebLinkAboutStaff Report 382-07City of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
5
FROM:CITY MANAGER DEPARTMENT: UTILITIES
DATE:OCTOBER 22, 2007 CMR:382:07
SUBJECT:APPROVAL OF THE CITY OF PALO ALTO SANITARY SEWER
MANAGEMENT PLAN TASK DEVELOPMENT SCHEDULE AS
REQUIRED BY THE STATE WATER RESOURCE CONTROL BOARD
RECOMMENDATION
Staff recommends that Council approve the attached Task Development Schedule (Attachment
A) for the fiature adoption of the certified Sanitary Sewer Management Plan (SSMP) that will be
used as a guide to effectively manage the City’s sanitary sewer collection system.
BACKGROUND
On May 2, 2006, pursuant to its authority under California Water Code § 13263, the State Water
Resource Contro! Board (SWRCB) adopted the Statewide General Waste Discha’ge
Requirement (WDR) to regulate wastewater collection system management. The WDR applies
to all public collection system agencies in California that own or operate collection systems with
more than one mile of pipe or sewer lines that convey untreated wastewater to a publicly owned
treatment facility. One of the requirements of the WDR is that each agency nmst prepare, certify
and implement a SSMP. On November 2, 2006, the City of Palo Alto submitted a Notice of
Intent (NOI) to the State identifying the Ciw’s authorized representative for the SSMP and paid
an ammal permit fee of $4,676 to the State Water Resources Control Board. The City’s
authorized representative is the Water Gas and Wastewater Operations Maaager. The first task
in the SSMP development process is approval by the governing body of the proposed Task
Development Schedule for completion of all of the elements in the SSMP.
CMR:382:07 Page 1 of 4
DISCUSSION
The SSMP is a document that describes the activities an agency uses to manage its wastewater
collection system effectively. The intent of the SSIVIP, as required by the \VDR, is to implement
a formalized rehabilitation, operation, and maintenance proNmn for the City of Palo Alto
wastewater collection system. Effective management of a wastewater system includes the
following:
1.Maintaining or improving the condition of the collection system infrasm,~cture to provide
reliable service in the fi,~ture.
2.Cost-effectively minimizing the infiltration!inflow (I/I) of ~oundwater and providing
adequate sewer capacity to accommodate additional flows due to storln events.
3.Minimizing the number and impact of sanitary sewer overflows (SSOs) that occur.
To meet the first required SSMP element, staff is requesting approval of the proposed Task
Development Schedule (Attacl’nnent A). The WDR sets the due dates for the various elements of
the SSMP based on agency population. The City ofPalo Alto’s timeline is defined by dates in
the ’Population Served 10,000 to 100,000’ category. The completion dates given are the dates
that the City must complete the SSM-P elements and have a certification transmitted by the City’s
authorized representative to the State Board. After all of the elements of the SSMP are
completed according to the Task Development Schedule, staff will request an approval from
Council for the completed certified SSMP m~d implement the elements of the SSMP prior to July
31, 2009.
The required elements of the SSMP are as follows:
ELEMENT
1
2
3
DESCRIPTION MANDATED COMPLETION
DATE
NOV. 2, 2007
NOV. 2, 2007
SSMP GOALS
ORGANIZATION INCLUDING SSO
REPORTING CHAIN OF COMMANrD
LEGAL AUTHORITY TO OPERATE
AND MAINTAIN CITY’ S
WASTEWATER COLLECTION
SYSTEM
OPERATION AND MAINTENANCE OF
THE WASTEWATER COLLECTION
SYSTEM
DESIGN AND PERFORMANCE OF THE
WASTEWATER COLLECTION
SYSTEM
MAY 2, 2009
4 MAY 2, 2009
5 AUG. 2, 2009
CMR:382:07 Page 2 of 4
6 OVERFLOW EMERGENCY RESPONSE MAY 2, 2009
PL.A_N
7 FATS, OILS AND GREASE (FOG)MAY 2, 2009
PROGRAM
8 SYSTEM EVALUATION AND AUG. 2, 2009
CAPACITY ASSURANCE PROGRAM
9 MONITORING, MEASUREMENTS AN’D AUG. 2, 2009
MODIFICATIONS PLAN
10 SSMP AUDITS AUG. 2, 2009
11 COMMUNICATION PROGRAM AUG. 2, 2009
12 COUNTCIL APPROVAL OF FINAL SSMP AUG. 2, 2009
AND CERTIFICATION
The proposed detailed SSMP Task Development Schedule (Attaclm~ent A) shows the tasks for
each element, start!due dates, completion date, mad responsible pm-ty.
RESOURCE IMPACT
While there is no immediate fiscal impact, full implememation of the SSMP will require
additional funding. The intent of the WDR and the SSMP is to provide a plan and schedule to
help reduce mad prevent SSOs. Most of the infomaation required to complete the SSMP elements
is readily, available. Wastewater Engineering continues to rehabilitate 20,000 - 30,000 linear
feet of pipe every year through the Council approved Capital Ianprovement Project (CIP) budget
and these funds will continue to be used to meet the requirements of the SSMP. Wastewater
Operations also continues to operate mad maintain the collection system and those approved
budgets mad efforts will be focused on meeting the plan elements. ,amy increased efforts in the
operations and maintenance of the collection system identified by the SSMP development,
including any additional collection system condition assessments, may result in future requests
for increases to staffing levels or CD budget proposals for Council consideration.
POLICY IMPLICATIONS
This request does not represent a change in policy.
ENVIRONMENTAL REVIEW
The SWRCB, not the City, is the lead agency responsible for enviromnental review pursuant to
the California Envirmmaental Quality Act (CEQA). On May 5, 2006, it determined that its
action to adopt the Statewide General Waste Discharge Requirements was exempt from CEQA
because it was an action taken by a regulatory agency to assure the protection of the enviromaaent
and the regulatory process involves procedures for protection of the enviromnent. (Cal. Code of
Regs., Title 14 § 15308). In addition, the SWRCB determined that its action was exempt from
CEQA pursuant to Cal. Code of Regs., Title !4 § 15301 to the extent that it applies to existing
CMR:382:07 Page 3 of 4
smfitary sewer collection systems that constitute exlstm~ facilities" involving negligible or no
expansion of capacity.
ATTACHMENTS
A. SSMP Task Development Schedule
PREPARED BY:
DEPARTMENT APPROV~-~:
ROBERT ITEM
Project Engineer
EDWARD WU
Senior Engineer
ROGER C’WIAK
WGW " ~eering
PAUL DORNELL
Assistant Director of Utilities Operations
CITY MANAGER APPROVAL:
ER~ 6. I~ONG
Director of ~t-i°l~ties
Assistant City Manager
CMR:382:07 Page 4 of 4
Attachment A: SSMP Task Development Schedule
Main Taslc;Snb-
Task
Application for
Coverage
SSO Electronic
Reporting
Program
SSMP
Development
Plan and
Schedule
Comments Start/Due Date Date
Completed
Submit Notice of Intent 11/2/06 11/2/06
(NOI) to the state
identi~,ing the City’s
authorized representative
Agency must send all 5/2/07 (start date)
SSOs to the statewide
SSO database via internet
continuous
Initial plan on how the
City intends to develop
and implement their
SSMP
11/2/07
Responsible
Party
WGW
Operations
Manager
WGW
Operations
Manager
WGW
Operations
Manager
1.0 Goal
SSMP Goals
2.0
Organizational
Structure
Agency
Organizational
Structure
3.0 Legal
Authority
4.0 Operations
and
Maintenance
Mapping
Stated goals for the
SSMP
Names and staff positions
responsible for
developing and
implementing the SSMP
including the chain of
communications for
reporting SSOs
City’s legal authority to
operate and maintain its
collection system
Up to date mapping of
the selvage collection
system facilities
including appropriate
storm water systems
11/2/07
11/2/07
5/2/09
5/2/09
8/31/06
8/31/06
8/31/07
8/31/07
WGW
Operations
Manager
WGW
Operations
Manager
WGW
EnNneering
WGW
Engineering
Preventive Written description of the 5/2/09 WGW
Attachlnent A: SSMP Task Development Schedule
Maintenance~
ProNam
preventive maintenance
plan
Operations
Manager
Rehabilitation
and Replacement
Program
Short and long term plan
for the rehabilitation or
replacement due to
system deficiencies
including funding (CIP)
5/2/09 8/31/07 WOW
Operations &
Engineering
Inspection
ProN’am
Pro~am for the regula
visual and CCTV
inspection of the system
5/2/09 WOW
Operations
Manager
Staff Training Staff O&M training and
assurance that operations
contractors are
adequately trained and
follow City standards
5/2/09 WGW
Operations
Manager
Equipment and
Parts h~ventory
Equipment a~d parts
inventory including the
identification of critical
replacement parts
5/2/09 WGW
Operations
5.0 Design and
Performance
Design
Standards
DesiNa standards for new
and rehabilitated systems
8/2/09 8/31/07 WGW
EnNneering
Inspection and
Testing
Standards
Inspection and testing
standards for new and
rehabilitated systems
8/2/09 8/31/07 WGW
Engineering
6.0 Overflow
Emergency
Response Plan
Written procedure
defining hoxv the City
responds to SSOs
5/2/09 8/31/06 WGW
Operations
Manager
7.0 Fats, Oils &
Grease Control
Program
FOG Ordinance Legal authority to prevent
the discharge of FOG into
the system
5/2/09 8/31/06 Water Quality
Control Plant
FOG program Pro~am to reduce or
eliminate FOG related
5/2/09 8/31/06 Water Quality
Control Plant
Attachment A: SSMP Task Development Schedule
SSOs
8.0 System
Evaluation and
Capacity
Assurance Plan
9.0 Mouitoring,
Measurements,
and Program
Modifications.
10.0 SSMP
Audits
11.0
Communication
Program
Communications
with the public
Communications
with Satellite
Agencies
12.0 Final
SSMP
Evaluate those portions
of the system that are
experiencing capacity
related overflows
including Inflow &
Infiltration pro~am and
short mad long term C~
for capacity issues
Maintain records,
monitor and assess the
effectiveness of the
program and update as
necessary
Conduct periodic audits,
at least every tavo years,
on the SSMP
Develop a public
con~nunication program
with customers and
potential customers that
includes the opportunity
to provide input during
the development,
implementation, and
perfonllance of its SSMP
Develop a regular plan of
communication with
satellite agencies
Final the SSMP
document after all
elements have been
developed and
implemented
8/2/09
8/2/09
8/2/09
8/2/09
8/2/09
8/2/09
In
Progress
Ill
Progress
WGW
Engineering
WGW
Operations
Manager
WGW
Operations
Manager
WGW
Operations &
Engineering
Managers
Water Quality
Control Plant
WGW
Operations
Manager