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Home My WebLink About2024-06-20 Human Relations Commission Agenda PacketHUMAN RELATIONS COMMISSION Special Meeting Thursday, June 20, 2024 Council Chambers & Hybrid 6:00 PM Human Relations Commission meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o n YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas and reports are available at https://www.cityofpaloalto.org/City‐Hall/Boards‐Commissions/Human‐ Relations‐Commission. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91994548701) Meeting ID: 919 9454 8701 Phone: 1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to HRC@cityofpaloalto.org and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to HRC@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER AND ROLL CALL PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Commission majority may modify the agenda order to improve meeting management. APPROVAL OF MINUTES 1.May 9, 2024 BUSINESS ITEMS 2.Listening session with local faith leaders to better understand their needs and the communities they serve. ‐ Stimmler ‐ Discussion – 90 min. 3.Review and Finalization of Draft 2024/2025 Workplan. ‐ Eberle – Action – 45 min. 4.Consideration of HRC Support for the Solidarity Celebration Picnic to Commemorate Juneteenth and Eid‐Ul‐Adha. – Eberle – Action – 10 min. CITY OFFICIAL REPORTS Members of the public may not speak to the item(s) Commissioner Reports Council Liaison Report Staff Liaison Report COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s) ADJOURNMENT INFORMATIONAL REPORT PUBLIC DOCUMENTS Public Letters PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to hrc@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 919 9454 8701 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 1 Special Meeting June 20, 2024 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. HUMAN RELATIONS COMMISSIONSpecial MeetingThursday, June 20, 2024Council Chambers & Hybrid6:00 PMHuman Relations Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreports are available at https://www.cityofpaloalto.org/City‐Hall/Boards‐Commissions/Human‐Relations‐Commission. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91994548701)Meeting ID: 919 9454 8701 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toHRC@cityofpaloalto.org and will be provided to the Council and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to HRC@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER AND ROLL CALL PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Commission majority may modify the agenda order to improve meeting management. APPROVAL OF MINUTES 1.May 9, 2024 BUSINESS ITEMS 2.Listening session with local faith leaders to better understand their needs and the communities they serve. ‐ Stimmler ‐ Discussion – 90 min. 3.Review and Finalization of Draft 2024/2025 Workplan. ‐ Eberle – Action – 45 min. 4.Consideration of HRC Support for the Solidarity Celebration Picnic to Commemorate Juneteenth and Eid‐Ul‐Adha. – Eberle – Action – 10 min. CITY OFFICIAL REPORTS Members of the public may not speak to the item(s) Commissioner Reports Council Liaison Report Staff Liaison Report COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s) ADJOURNMENT INFORMATIONAL REPORT PUBLIC DOCUMENTS Public Letters PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to hrc@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 919 9454 8701 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 2 Special Meeting June 20, 2024 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. HUMAN RELATIONS COMMISSIONSpecial MeetingThursday, June 20, 2024Council Chambers & Hybrid6:00 PMHuman Relations Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreports are available at https://www.cityofpaloalto.org/City‐Hall/Boards‐Commissions/Human‐Relations‐Commission. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91994548701)Meeting ID: 919 9454 8701 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toHRC@cityofpaloalto.org and will be provided to the Council and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to HRC@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.CALL TO ORDER AND ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda.AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Commission majority may modify the agenda order to improve meeting management.APPROVAL OF MINUTES1.May 9, 2024BUSINESS ITEMS2.Listening session with local faith leaders to better understand their needs and thecommunities they serve. ‐ Stimmler ‐ Discussion – 90 min. 3.Review and Finalization of Draft 2024/2025 Workplan. ‐ Eberle – Action – 45 min. 4.Consideration of HRC Support for the Solidarity Celebration Picnic to CommemorateJuneteenth and Eid‐Ul‐Adha. – Eberle – Action – 10 min. CITY OFFICIAL REPORTSMembers of the public may not speak to the item(s)Commissioner ReportsCouncil Liaison ReportStaff Liaison ReportCOMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDASMembers of the public may not speak to the item(s)ADJOURNMENTINFORMATIONAL REPORTPUBLIC DOCUMENTS Public Letters PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to hrc@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 919 9454 8701 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 3 Special Meeting June 20, 2024 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. HUMAN RELATIONS COMMISSIONSpecial MeetingThursday, June 20, 2024Council Chambers & Hybrid6:00 PMHuman Relations Commission meetings will be held as “hybrid” meetings with the option toattend by teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e m e e t i n g w i l l b e b r o a d c a s t o n C a b l e T V C h a n n e l 2 6 , l i v e o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andreports are available at https://www.cityofpaloalto.org/City‐Hall/Boards‐Commissions/Human‐Relations‐Commission. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91994548701)Meeting ID: 919 9454 8701 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toHRC@cityofpaloalto.org and will be provided to the Council and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to HRC@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.CALL TO ORDER AND ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda.AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Commission majority may modify the agenda order to improve meeting management.APPROVAL OF MINUTES1.May 9, 2024BUSINESS ITEMS2.Listening session with local faith leaders to better understand their needs and thecommunities they serve. ‐ Stimmler ‐ Discussion – 90 min. 3.Review and Finalization of Draft 2024/2025 Workplan. ‐ Eberle – Action – 45 min. 4.Consideration of HRC Support for the Solidarity Celebration Picnic to CommemorateJuneteenth and Eid‐Ul‐Adha. – Eberle – Action – 10 min. CITY OFFICIAL REPORTSMembers of the public may not speak to the item(s)Commissioner ReportsCouncil Liaison ReportStaff Liaison ReportCOMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDASMembers of the public may not speak to the item(s)ADJOURNMENTINFORMATIONAL REPORTPUBLIC DOCUMENTS Public Letters PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to hrc@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 919 9454 8701 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 4 Special Meeting June 20, 2024 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. ADA. The City of Palo Alto does not discriminate against individuals with disabilities. To request accommodations, auxiliary aids or services to access City facilities, services or programs, to participate at public meetings, or to learn about the City's compliance with the Americans with Disabilities Act (ADA) of 1990, may contact 650-329-2550 (voice), or e-mail ada@cityofpaloalto.org . This agenda is posted in accordance with government code section 54954.2(a) or section 54956. Members of the public are welcome to attend this public meeting. DRAFT HUMAN RELATIONS COMMISSION REGULAR MEETING AND WORK PLAN RETREAT ACTION MINUTES Thursday, May 9, 2024 6:00 PM Commissioners Present: Barr, Causey, Eberle, Hsieh, Kraus, Smith, Stimmler Absent: Staff: Minka Van Der Zwaag, Alayna Cruz I) ROLL CALL II) PUBLIC COMMENT III) AGENDA CHANGES, REQUESTS, DELETIONS IV) APPROVAL OF MINUTES 1. March 14, 2024 MOTION: Vice Chair Kraus moved, seconded by Commissioner Causey, to approve the minutes of March 14, 2024. MOTION PASSED: 5-0-2 V) BUSINESS ITEMS 2. Consideration of motion that reflects the process identified in Rosenberg’s Rules of Order to reconsider motion passed on March 6, 2024 that states that the “HRC recommends City Council direct staff to work with the HRC to convene a meeting in 2024 to discuss hate crimes with representatives of law enforcement, city leadership and experts in the field” and replace it with a motion to indicate that the HRC will take leadership in planning the meeting. - Action MOTION: Chair Eberle moves, seconded by Vice Chair Kraus, that the HRC: 1) Allows suspension of the rules as identified in Rosenburg’s Rules of Order in regards to a passed motion; 2) Allow a motion to reconsider the original vote passed on March 6, 2024 which states that the “ HRC recommends that the City Council direct staff to work with the HRC to convene a meeting in 2024 to discuss hate crimes with representatives of law enforcemen t, city leadership and experts in the field; and 3) Recommend a motion that states the HRC will work to convene a meeting in 2024 to discuss hate crimes with representatives of law enforcement, city leadership and experts in the field. MOTION PASSED: 7-0 1 Packet Pg. 5 ADA. The City of Palo Alto does not discriminate against individuals with disabilities. To request accommodations, auxiliary aids or services to access City facilities, services or programs, to participate at public meetings, or to learn about the City's compliance with the Americans with Disabilities Act (ADA) of 1990, may contact 650-329-2550 (voice), or e-mail ada@cityofpaloalto.org . This agenda is posted in accordance with government code section 54954.2(a) or section 54956. Members of the public are welcome to attend this public meeting. 3. Review of the Past Year. - Discussion NO ACTION TAKEN 4. Overview of Core Responsibilities, Liaisons, and Buddies. - Discussion NO ACTION TAKEN 5. Public Comment for Agenda Item Number 6. - Public Comment NO ACTION TAKEN 6. Development of Work Plan and Divvying Up of Liaison and Buddy Responsibilities for the Year. - Action MOTION: Commissioner Smith moved, seconded by Commissioner Barr, to refer the work plan to the Chair and Vice Chair to refine and bring back to the commission for a final discussion and vote. MOTION PASSED: 7-0 VI) ADJOURNMENT The meeting adjourned at 9:10 p.m. 1 Packet Pg. 6 u DRAFT ONLY Board/Commission Name 2024-2025 Workplan Staff Liaison: Minka van der Zwaag, Human Services Manager Lead Department: Community Services About the Commission This workplan covers portions of Fiscal Year 202 4 and 2025 (May 202 4 – April 2025) for the Human Relations Commission (HRC). The Commission is composed of 7 members who are residents of Palo Alto . Terms are for 3 years . See Palo Alto Municipal Code (PAMC) Sections 2.16 and 2.22. For more information about the HRC please visit our webpage at http://www.cityofpaloalto.org/gov/boards/hrc Current Commissioners • Adriana Eberle (Chair) • Michelle Kraus (Vice Chair) • Don Barr • Katie Causey • Amy Hsieh • Mary Kate Stimmler • Kaloma Smith Mission Statement HRC Mission: To promote the just and fair treatment of all people in Palo Alto, particularly our most vulnerable populations. By promoting awareness of issues and enabling conversations that enhance inclusion, the HRC strives to create a community where civility, respect and responsible actions are the norm. HRC Jurisdiction: Muni Code 2.22.050 (a) The Human Relations Commission has the discretion to act with respect to any human relations matter when the commission finds that any person or group does not benefit fully from public or private opportunities or resources in the community or is unfairly or differently treated due to factors of concern to the commission. (1) Public or private opportunities or resources in the community include, but are not limited to, those associated with ownership and rental of housing, employment, education and governmental services and benefits. (2) Factors of concern to the commission include, but are not limited to, socioeconomic class or status, physical condition o r handicap, married or unmarried state, emotional condition, intellectual ability, age, sex, sexual preference, gender identity, race, cultural characteristics, ethnic background, ancestry, citizenship, and religious, conscientious or philosophical belief. (b) The commission shall conduct such studies and undertake such responsibilities as the council may direct. 3 Packet Pg. 7 Prior Year Accomplishments Goal #1 – Core Responsibilities: Reviewed and made funding recommendations to Council for 22 two-year Human Services Resource Allocation Process (HSRAP) grants totaling $896,035 to fund critical needs in the community for FY 2024-25 (March and April 2023). A subcommittee of HRC commissioners and city staff served as the review committee for the Emerging Needs Fund. In 2023, a total of 6 grants totaling $44,000 was approved (January, March, June, September 2023). Reviewed and made funding recommendations to the Finance Committee for 9 grants totaling $488,000 as part of the Community Development Block Grant (CDBG) Funding program for Fiscal Year 2023-24 (February 2023). Goal #2 – Inclusion & Belonging: Conducted a survey of the lived experience of Asian American, Native Hawaiian, and Pacific Islander (AANHPI) community members in Palo Alto in response to the Council’s referral to research the lived experience of AANHPI communities (April 2023). Approved motion to forward the AANHPI survey results and a report to City Council (March 2024). Approval of HRC support of Multi Faith Peace Picnic and Prayer Services on September 11, 2023, on King Plaza (August 2023). Conducted a community listening session on Local Muslim, Palestinian, and Arab Experiences in the Face of Rising Islamophobia and Anti-Arab Hate (December 2023). Conducted a community listening session on Local Jewish Experiences in the Face of Rising Antisemitism (January 2024). Goal #3 - Public Safety: Approved recommendations to City Council for actions based on the recommendations made by the public at the Community Listening Sessions on local experiences of Islamophobia and Anti -Semitism (March 2024). Goal #4 – Climate Change: Presentation of the draft Frontline Communities Report, a report on the impact of climate on vulnerable communities in Palo Alto, by the Palo Alto Student Climate Coalition (August 2023). Goal #5 – Learning Sessions: Hosted an Older Adults Learning Series: Presentation of the results from the Avenidas’ Community Assessment Survey of Older Adults (CASOA) by the Avenidas CEO. (September 2023). Presentations by Alta Housing, La Comida, Lytton Gardens, Oshman Jewish Community Center, Second Harvest Food Bank, and Social Services Agency of Santa Clara County (October 2023). Goal #6 - Emerging Needs: Additional recommendations passed in response to the City Council referral to the Commission on ways to improve implementation of current City renter protections (February and April 2023). Conducted a public hearing on the Recommendation of the Adoption of a Draft Ordinance Amending Palo Alto Municipal Code (PAMC) to Add Rental Registry Program (RRP) Ordinance. Approved to accept the basic framework of the RRP as presented by staff with outs tanding issues needing to be addressed (May 2023). 3 Packet Pg. 8 PROJECT/GOAL 1: Core Responsibilities Funding Programs - Human Services Resource Allocation Process (HSRAP), Community Development Block Grant (CDBG) and Emerging Needs Fund. Continue to review and give input to funding decisions. Priority during this workplan cycle includes assisting staff with the HSRAP application process for the FY26 funding cycle and reviewing the Human Needs Assessment prepared by RDA Consulting. The Needs Assessment assess the current human service needs of the Palo Alto community, the role of the program, the goals of the program, and how program impact is measured. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED The funding programs provide human services organizations with essential monetary support to serve vulnerable and underserved residents of Palo Alto. Ongoing Adhoc HRC subcommittee and staff time for the funding decisions. Moderate level of staff and adhoc subcommittee time. Results of Human Services Needs Assessment will provide the HRC, staff and Council with updated and vital information on current human needs in the community, concrete suggestions for changes/additions to the HSRAP priority of needs, application and/or review process, and increased ways in which to measure the effectiveness of the City’s funding investment in Human Services organizations. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Continue to provide funding recommendations for HSRAP, CDBG and the Emerging Needs Fund as needed. N/A PROJECT/GOAL 2: Inclusion and Belonging (I&B) Inclusion & Belonging - Explore ways in which the Commission can continue to positively affect the sense of inclusion and belonging in the community. Projects include: • Conduct Listening Session with local faith leaders to better understand their need s and the communities they serve. • Revisit issues raised and recommendations from panelists at the 2023 Senior Learning Sessions and identify next steps. • Continue the work done to create connections and learn about the lived experiences of community members, such as the AANHPI, MENA, and Jewish communities. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED All individuals who live, work or worship in Palo Alto have the right to feel included and valued as members of the community. Summer-Fall 2024 Adhoc HRC subcommittee and staff time Moderate level of staff and adhoc subcommittee time. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Conduct Listening Session with local faith leaders to better understand their needs and the communities they serve. Revisit issues raised and recommendations from panelists at the 2023 Senior Learning Sessions and identify next steps. Continue the work done to create connections and learn about the lived experiences of community members, such as the AANHPI, MENA, and Jewish communities. N/A 3 Packet Pg. 9 PROJECT/GOAL 3: Public Safety (PS) Public Safety - Explore and implement avenues to decrease incidences of crimes in the community. • Convene a community meeting in 2024 to discuss hate crimes with representatives of law enforcement, city leadership, and experts in the field. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED All individuals who live, work or worship in Palo Alto have the right to do so without fear of verbal or physical abuse or attack. Summer-Fall 2024 Adhoc subcommittee and staff time. Space and marketing for educational programming. Moderate level of staff and adhoc subcommittee time. Measures may include: How many people attend educational programming, specific actions taken by members of the public to combat hate crimes, and the increased reporting of hate crimes. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Convene a community meeting in 2024 to discuss hate crimes with representatives of law enforcement, city leadership, and experts in the field. N/A PROJECT/GOAL 4: Public Health (PH) Public Health – Support current efforts to address youth mental health issues in the community. • Request that a member of the HRC serve on the Mayor’s mental health task force and/or explore ways in which the HRC can partner with high school groups working on mental health issues. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Goal coincides with the Council Goal of “Community Health, Safety, Wellness & Belonging” Member of HRC serves on Mayor’s Task force and provides updates to the full commission that may lead to other actions by the Commission. Low Level of Staff time N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE As the Mayor’s Youth Mental Health Task Force has already been meeting, it is a high priority to request participations by a member of the HRC. N/A 3 Packet Pg. 10 PROJECT/GOAL 5: Housing, Economic Justice and Development (HEJD) Housing, Economic Justice and Development - • Identify ways in which HRC can provide assistance to support programs for unhoused community members (including RV dwellers). BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Providing active HRC participation in actions to positively affect the lives of unhoused members of the community. During the term covered by this workplan Staff and HRC commissioner time Lower level of staff and adhoc subcommittee time. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Continued participation by HRC members on a local RV Dweller concerns committee, especially in light of looking for solutions to the loss of parking on El Camino Real and it’s affect on RV dwellers. Other items to be determined during the year. N/A PROJECT/GOAL 6: Climate Change (CC) Climate Change - Explore ways in which climate change may disproportionately affect specific populations in the community . • Engage with the Palo Alto Student Climate Coalition and the newly formed Youth Advisory Board (a formal City advisory board). BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Climate change is a priority for the State of California and the City of Palo Alto. Climate awareness and changes in habits help everyone thrive and special attention should be paid to vulnerable populations. Summer-Fall 2024 Yet to be determined based on outcome of Learning Sessions listed under Goal #7. Adhoc subcommittee and staff time. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Determine possible roll for a representative of the HRC to play with the newly formed Youth Advisory Board (a formal City advisory board). N/A 3 Packet Pg. 11 PROJECT/GOAL 7: Learning Sessions Learning Sessions - Engage in learning sessions to gain more understanding on the following topics before proceeding with any HRC action: • Research and identify housing programs that could best address equity and access needs in the community (cross sectional seni or, families, low income.) (HEJD) • Availability and affordability of child care programs in the community (HEJD) • Explore ways in which Utility costs affect low-income members of the community and current city programs/services that provide assistance. (HEJD) • Research and identify housing programs that could best address equity and access needs in the community (cross sectional senior, families, low income.) (HEJD) • Better understand the demographics of city staff and commission to understand if there are underrepresented groups. (I &B) • Better understanding of the City’s “Safe Streets for All” safety action plan (PH) • Examine the post COVID impact on the community, including housing as part of healthcare; inflation/unemployment/effects of AI . (PH) • Better understand the city’s response to respite/shelter needs of the unhoused during extreme weather events. (CC) • Presentation on the City’s Plan to positively affect climate change with an eye to understanding how it takes the needs of vu lnerable populations into consideration. (CC) BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Learning sessions are utilized by the HRC to explore an issue with the help of subject matter experts in order to 1) Become informed on the topic(s); 2) Explore whether there is a role for the HRC in addressing/recommending any action. During the term covered by this workplan Staff and HRC commissioner time Lower level of staff and adhoc subcommittee time. HRC discussions, deliberations, actions and recommendation are all well served by the review of information presented by subject matter experts. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Priority level of the individual Learning Sessions will be determined by the HRC. N/A PROJECT/GOAL 7: Exploratory Exploratory –Adhoc subcommittee to explore topics raised below at the Workplan retreat to further coalesce thinking before agendizing as a Learning Session. • The financial hardship for many to live in the community as the income needed to afford living in Palo Alto is untenable. (HEJD) • LGBTQI+/Pride events and recognition (I&B) • Create a grassroots effort to reengage vulnerable, underserved, minority community members in public meetings. Review/improve media and marketing outreach for the HRC. (I&B) BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Fall-Winter Adhoc subcommittee and staff time. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Lower Priority N/A 3 Packet Pg. 12 PROJECT/GOAL 8: Emerging Issues Emerging Issues - The HRC will identify emerging issues in the community, prioritize those that need further attention and bring any major init iatives, including those that involve significant staff time to the Council for approval. The Commission will also be responsive to future referrals by the Council. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED The HRC has the discretion to act with respect to any human relations matter when the commission finds that any person or group does not benefit fully from public or private opportunities or resources in the community, or is unfairly or differently treated due to factors of concern to the commission. Ongoing TBD TBD N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Lower priority N/A 3 Packet Pg. 13 LIAISON AND COUNCIL BUDDIES 2024 Council Buddies Mayor Stone Chair Eberle Vice Mayor Lauing Vice Chair Kraus Burt Hsieh Kou Smith Lythcott-Haims Stimmler Tanaka Barr Veenker Causey Core Responsibilities HSRAP Kraus & Hsieh CDBG Barr & Causey Emerging Needs Fund Stimmler & Smith Agency Liaisons Palo Alto Police Department Kraus & Causey Avenidas Barr Palo Alto Mediation Program Smith Project Safety Net Hsieh R.V. Dweller Meeting Stimmler & Kraus Youth Mental Health Task Force Eberle 3 Packet Pg. 14 LIAISON AND COUNCIL BUDDIES 2024 Ad-Hoc Subcommittees Inclusion & Belonging Hsieh, Smith, Eberle Public Safety Kraus Climate Change Eberle, Smith Public Health Barr, Stimmler, Hsieh Economic Justice and Development Causey, Stimmler, Barr 3 Packet Pg. 15 4 Packet Pg. 16