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HomeMy WebLinkAboutStaff Report 201-07BUDGET ’07-’09 City City of Palo Alto Manager’s Report TO:HON~I~ CITY COUNCIL ATTN:FINANCE COMMITTEE FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE: SUBJECT: APRIL 17, 2007 CMR: 201:07 PROPOSED FISCAL YEAR 2007-09 HUMAN SERVICES RESOURCE ALLOCATION PROCESS FUNDING RECOMMENDATIONS REPORT IN BRIEF This report transmits the Human Services Resource Allocation Process (HSRAP) Allocations Committee funding recommendations for fiscal year 2007-2009 (Attachment A), the Human Relations Commission’s HSRAP Priority of Needs for fiscal year 2007-08 (Attachment B) and the proposal summaries submitted for funding consideration (Attachment C). The funding recommendations will provide $1,214,910 to fourteen programs each year for two-years. In past years, the HSRAP allocation has included a Consumer Price Index (CPI) increase for the recommended agencies. Due to the continued down turn in the economy, staff continues to recommend a temporary suspension of the CPI increase to the recommended agencies. Staff is not recommending any further reductions to the HSRAP funding program. This report discusses funding criteria, funding rationale and current human service priorities. This report also reviews coordination efforts with the Community Development Block Grant (CDBG) process. RECOMMENDATION Staff recommends that the Finance Committee recommend to Council that: 1. The funding allocations, as recommended by staff and the HSRAP Allocations Committee (Attachment A), be included in the fiscal year 2007-2009 Cubberley & Human Services Division’s contract budget. 2.The Council approve the contracts that are $65,000 or greater as identified in Attachment A. 3.The City Manager or his designee be authorized to execute the Human Services contracts and any other necessary documents concerning the contracts. BACKGROUND Since 1983, the HSRAP process has identified community service needs that determine City funding for human services (CMR: 147:83). In 1993, Council directed staffto review the HSRAP process for CMR: 201:07 Page 1 of 4 the purpose of strengthening the process and to return with a plan (CMR: 143:93). In response to Council direction, staff returned with a HSRAP implementation plan (CMR: 118:99). The City’s Human Relations Commission (HRC) participates in identifying human service needs through the information provided by the community at the HRC monthly meetings and by hosting community forums. The needs assessment activities assist in establishing bi-annual priorities of human service needs for the Palo Alto community. The Allocations Committee comprised of Human Services staff, Planning Department staff and a representative from the HRC reviews and analyzes the merits of the funding requests and provides funding recommendations based on established funding criteria and the bi-annual priority of needs. The HSRAP Allocations Committee recommendations are reviewed by City administration and are then forwarded to Council for consideration and approval. FY2007/09 HSRAP Process September 14, 2007 the HRC set the HSRAP Priority of Needs for the HSRAP Request for Proposals process (Attachment B). October 5, 2007 Request for Proposal documents released to the public. November 2, 2007 HSRAP staff holds a bidder’s workshop jointly with the staff of the city’s Community Block Grant (CDBG) to answer any questions that the non-profit community had for the proposal submission process. December 8, 2007 proposal submission deadline for both HSRAP and CDBG proposals. January 16, 2007 HSRAP Allocations Committee begins to review proposals and allocate the $1,214,910.00 in funding. March 13, 2007 the Allocations Committee’s funding proposal is reviewed by the City administration. March 20, 2007 the HRC, at a special meeting, reviews the HSRAP funding allocations. The HRC comments on the funding allocations are documented in this CMR. DISCUSSION The FY 2007/09 funding process included the following components: 1.Cubberley Community Center and Human Services Division staff and the HRC conducted meetings on health care, child care and emerging needs in the community as part of the HRC’s regular monthly meetings. The HRC and the Palo Alto Mediation Program hosted a Tenant Rights Forum this past year as well. The Request for Proposals (RFP) process has been expanded to a wider distribution base in order to reach a more diverse and a greater number of providers. The RFP was made available online to increase accessibility to the document. 3.The HSRAP and the CDBG processes were coordinated to maximize resources and streamline the City’s human services funding approach. Coordination involved specifying what funding requests each fund would entertain, adopting the same request for proposal schedule and conducting a joint bidder’s workshop for interested non-profit providers. 4.HSRAP funding request, for a two-year period, were reviewed to determine if they addressed the community Priority of Needs established by the HRC for fiscal year 2007-2009. Proposals that CMR: 201:07 Page 2 of 4 did not address the priority of needs were removed from further funding consideration. Sole Source Contract Agencies Palo Alto Mediation Program, Avenidas, Palo Alto Community Child Care and Second Harvest Food Bank, which provide mediation, senior services, child care subsidies and food respectively are sole source contract agencies because they meet the criteria as set forth in CMR: 118:99, "Proposed Human Services Resource Allocation Process (HSRAP) Implementation Plan". This plan allow for consideration for funding of on-going services when the service meets the City of Palo Alto target population needs as described in the City’s Comprehensive Plan or Consolidated Plan. Services to seniors, children, youth, conflict/resolution and food were established as priority needs. The two- year program proposals will be reviewed and contracts will be renewed contingent upon meeting performance objectives and standards. Staff reviews contracts on a quarterly basis each year. FY 2007/09 HSRAP Funding Recommendations Council policy, enacted in 1993 (CMR143: 93), limits available funds to $1,214,910 and does not include a CPI for fiscal year 2007-2009 for the HSRAP base budget. Sole Source Agencies are recommended for $914,457. The funding recommendations over $65,000 and that need City Council approval are as follows: Avenidas, which provides a comprehensive system of services to senior citizens, is recommended for $420,216. []Palo Alto Community Child Care (PACCC), which administers the City subsidy for child care to low-income families, is recommended for $425,720. The funding for other non-sole source HSRAP requests is $300,453. Ten non-profit agencies are recommended for HSRAP funding. Only one agency, Adolescent Counseling Services, has recommended funding over $65,000 and therefore requires Council approval. This agency is recommended for $93,100 to provide comprehensive services to students and families in the Palo Alto Unified School District’ s secondary schools. The attached spreadsheet (Attachment A) identifies the other agencies that are recommended for funding and whose funding is less than $65,000 dollars. Attachment A is provided for Council’s information only. ALTERNATIVES TO STAFF RECOMMENDATION The City ofPalo Alto’s Human Relations Commission (HRC), at its meeting on March 20, 2007, approved the Allocations Committee’s funding recommendations (Attachment A). The HRC also recommended that the City Council add $4,492 to the Palo Alto Mediation Program from the City Council’s contingency fund in order to bring the agency to FY 2005/07 funding level. If the Council Finance Committee approves the additional funding of $4,492, the Palo Alto Mediation Program funding level would be at $65,641 and need Council approval as well. RESOURCE IMPACT The HSRAP funding recommendations will provide $1,214,910 in General Fund support to 14 programs, ten HSRAP agencies and four sole source agencies. The HSRAP funding recommendation of $1,214.910 is reflected in the Community Services Department’s proposed budget for 2007-2009. CMR: 201:07 Page 3 of 4 TIMELINE Upon approval by the City Council, staff will finalize the agency contracts and funding will begin July 1, 2007. ENVIRONMENTAL REVIEW This program is not a project as defined by the California Environmental Quality Act (CEQA) and is not subject to CEQA requirements. ATTACHMENTS Attachment A: HSRAP 2007-09 Allocations Committee Funding Recommendations Attachment B: Human Relations Commission HSRAP Priority of Needs FY 2007-09 Attachment C: Proposal Summary Sheets PREPARED BY:KATHY ESPINOZA-HOWARD, Director of Cubberley Community Center and Human Services Division DEPARTMENT HEAD: CITY MANAGER APPROVAL: RICHA~ Directori~Community Services Assistant City Manager Palo Alto Human Relations Commission All HSRAP Applicants CMR: 201:07 Page 4 of 4 Attachment B HSRAP PRIORITIES 2007-2009 HEALTHCARE o MENTAL HEALTH o DISABILITY SERVICES o PREVENTATIVE SERVICES/WELLNESS SERVICES HOMELESSNESS/HOUSING SENIORS FOOD EMERGENCY SERVICES o RAPE CRISIS o DOMESTIC VIOLENCE o RENTAL ASSISTANCE YOUTH o COUNSELING o COMMUNITY SERVICES DIVERSITY/TOLERANCE o COMMLrNITY BUILDING PROPOSAL SUMMARY Fiscal Year 2005-06 ATTACHMENT C Agency: Avenidas Name of Program: Senior Services Address: 450 Bryant St.City: Palo Alto Zip Code: 94301 Contact: Lisa Hendrickson, President/CEO Phone: (650) 326-5362 2005-06 Funding Requested $ 447,750 1. Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify_ the p{iority area: Senior Services List Goals & Objectives: Goal #1: The Palo Alto community will have a comprehensive local resource for seniors and caregivers that identifies their needs and designs and delivers programs and activities to meet these needs and interests. Goal #2: Senior adults will be supported in their efforts to maintain and improve their functional ability to remain in their own homes. Goal #3: Caregivers, particularly spouses and adult children, will be supported in their work of providing in-home care to less independent seniors. Goal #4: Older adults will receive assistance in maintaining their homes, keeping them safe and in good operating condition at an affordable cost. Goal #5: Senior adults will be supported in maintaining or improving their health and level of fitness. Goal #6: Seniors will achieve greater satisfaction in life and improved emotional well-being. Goal #7: Seniors and caregivers will be supported in their search for information about, and assistance with, complex and ever-changing issues and problems associated with aging. Methods: Operate a senior center and a senior day health center offering a full continuum of services and activities for caregivers, independent seniors and frail, less-independent seniors. Population Served: Avenidas serves older adults, age 50 or older, and their family members and caregivers from all of Palo Alto. In recent years, the agency has served approximately 3,000 unduplicated Palo Alto residents. Programs are utilized by residents of all incomes, but participants tend to be of a lower-income than that of the community at large. Many participants are disabled. Budget Narrative: Approximately 54% of the funding will be spent on salaries and benefits. Another 24% will spent on direct program expenses. The remainder will help offset facility and administrative expenses. Funding Diversification: The agency will leverage the City’s funding 8 times, through fundraising from the community, program fees, and other contracts. In 2005-2006, the agency expects to raise $794,000 from the community, receive $700,000 in fees, receive $435,000 from Medi-Cal, receive $50,000 in contractual income from the two counties, and benefit from in-kind contributions valued at $278,000. OR_IG1NAL Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 PROPOSAL SUMMARY Fiscal Year 2005-06 Agency:Palo Alto Community Child Care Address: 3990 Ventura Ct. Contact: Margo Dutton Name of Program: Child Care Subsidy Program for Low Income Families: City: PaloAIto Zip Code: 94306 Phone Number: (650) 493-2361 2005-06 Funding Requested $469,625 Clearly and concisely summarize your request. Use the space provided on this page only. 1.Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: Child Care Subsidy Program for Low Income Families and Additional Subsidized Child Care Slots. List Goals & Objectives: Please refer to Proposal Narrative for complete list of goals and methods.. Goal #1: Increase # of children and families served by CPA Subsidy program by 10% Goal #2: Maximize the use of child care subsidy funds administered by other sources, including funding sources for family services to support the special needs of low-income families Goal #3: etc. Increase outreach to and professional development of child care providers in the community through the ¯ Provider Connection that will result in increasing the # of affiliate programs. Objective #1 : Streamline data collection and eligibility tracking to insure appropriate enrollments. Objective #2: Build collaborations with agencies administering funds for service for special needs population served by P.A. Subsidy program. Objective #3: etc. Organize and participate in professional development collaborations including First Five and Institute for Professional Development initiatives. Methods: Method #1 : Increase funding levels of subsidy program by increasing internal and external fund development efforts. Method #2: Increase the # of collaborative efforts with other childcare and family service agencies Method #3: etc. Continue providing training, support and incentives to Child Development Providers. Population Sewed: Describe the population served by the proposed program. Include the area of Palo Alto sewed, the number of unduplicated Palo Alto residents sewed, whether it serves low-income residents and any other relevant information. The Subsidy Program currently serves 135 children from low -income families residing throughout Palo Alto with the largest proportion of families living in the Ventura corridor. Ethnicity: 52% Latino/Hispanic, 23% African American, 20% Caucasian, 4% Asian/PI &1% other. 17% of the children are Special Needs, 55% English is a second language, 67% of children come from Single Parent Households. 3.Budget Narrative: Describe specifically how the requested funding will be used. Of the $469,625 requested, $375,242 will be used for direct subsidy. Families may use the direct subsidy to enroll their children in any approved Child Care Center or Family Child Care Home in Palo Alto. The remaining $94,383 supports the directservices to families, salaries, and other operating expenses representing 9% of the total cost of the program. The $469,625 represents a !0% increase over 2003-04 funding levels. The 10% increase will be used to increase the # of subsidy slots. 4.Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. The $469,625 from the City represents 35% of the total funding of the Subsidy program. The State Department of Education contribution is 40% and agency generated funding (including in-kind contributions) represents 25%. Page 24 of 36 Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 Agency: Project Sentinel Address: 430 Sherman Avenue #308 Contact: Martin Eichner 2005-06 Funding Requested $ 68,923 PROPOSAL SUMMARY Fiscal Year 2005-06 Name of Program: PA Mediation/Mandatory Response City: Palo Alto Zip Code: 94306 Phone Number: (40~) 720-9888x106 Clearly and concisely summarize your request. Use the space provided on this page only. 1.Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: Mediation services, mandatory response program, landlord-tenant counseling List Goals & Objectives: Goal #1: Provide dispute resolution to residents, property owners, employers, employees Goal #2: Administer a mandatory response program for tenants and landlords Goal #3: etc. Provide counseling, information and referral to tenants and landlords & other residents 4o Objective #1: Respond to 850 telephone or in-person requests for counseling, information, referral Objective #2: Open 150 cases for mediation,dispute resolution, either voluntary or mandatory Objective #3: etc° Materials to 100 individuals, 8 presentations, 12 PSAs, update city’s Tenant Guide Methods: Method #1:Provide all services at above address, Mon-Fri 9am to 4 pm Method #2: Provide support to volunteer mediator panel, train mediators for mandatory program Method #3: etc. Maintain call and case records, provide quarterly and special reports to HRC, city Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. Entire city, all residents, 850 unduplicated callers, 60% of requesting parties low or very low income Budget Narrative: Describe specifically how the requested funding will be used. Staff and management salary, training mediators, community outreach, administrative overhead Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. The agency uses county DRPA funds, in-kind contribs,training/facilitation contracts, general funds 24 Page 24 of 36 Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 PROPOSAL SUMMARY Fiscal Year 2005-06 AgencY:Second Harvest £ood Bank o[ Name of Program: Operation Brown Bag Santa Clara and San Mateo CountiesAddress: 750 Curtner Avenue City: San Jose Zip Code: 95125 Contact: Beth W. DeWolf, Director of Developmer Phone Number: (40~) 694-0025 2005-06.Funding Requested $ 7,372 Clearly and concisely summarize your request. Use the space provided on this page only. 1.Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area:Food Distribution List Goals & Objectives: Goal #1:Provide groceries to low-income seniors, including those who are homebound. Goal #2:Conduct nutrition and consumer safety workshops/activities and distribute newsletters Goal #3: Provide volunteer opportunities at the distribution site and at the San Jose Distribution Center Objective #1: Keep 175 seniors from going hungry by providing one bag of groceries once a week Objective #2: Each quarter, provide one workshops/activity and distribute one newsletter Objective #3: Provide 12 volunteer opportunities each week Methods: Method #1:Each week cases of food are loaded onto trucks at the Distribution Center for scheduled delive! Method #2: Quarterly activities are presented by the Food Bank Community Nutritionist Method #3:Members assist the driver in unloading, bagging, and distributing groceries to program member 2.Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. In the City of Palo Alto, 175 unduplicated low-income senior residents will be served by the program. 3. Budget Narrative: Describe specifically how the requested funding will be used. $7,372 will be used for budget line item: Salaries/Benefits/Payroll Taxes 4.Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. We raise our revenue from donations from the community, which include: individuals (47%), foundations (21%), corporations (16%), and organizations (16%). 24 Human Services Resource Allocation IJrocess (HSRAP) Request for Proposals #119622 PROPOSAL SUMMARY Fiscal Year 2007-08 Agency: Adolescent Counseling Services Address: 4000 Middlefield Road, Suite FEI Contact: Sherry Lylm PeMta, MSW, Development D~ecto~ 2007-08 Funding Requested: $115,489 Name of Program: On-Campus Cotu~sding Services City: Palo Alto Zip Code: 94303 Phone Number: (650) 424-0852 ext. 103 Clearly and concisely summarize your request. Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met be this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: The ACS On-Campus Counsding Program addresses several of the HStLAP First Priority of Needs, including: Access to mental health setaTices for loxv income population, crisis counseling for youth, and crisis counseling services for gay and lesbian teens. List Goals & Obiectives: Goal #1:To address issues that impede the personal growth and academic success of Palo Alto youth and to provide professional training to the next generation of mental health clinicians in our communify. Objective #1: Objective #2: Objective #3: Methods: Method #1: Method #2: Method #3: 50% of the students seen five or more times will either maintain or improve their grades. 70% of the students seen five or more times will improve their level of functioning. 80% of the students seen five or more times will report that the counseling they received was "helpful" or ’very helpful’’. A licensed MFT or CSW serves as Site Director at each of 5 secondary schools. Combined, they provide licensed supet-¢ision to 14-18 graduate school-level counseling interns. Both directors and interns provide free on-site individual, family and group counseling to students and their families. ACS will collaborate with the Palo Alto Unified School District (PAUSD) to provide free counsding services and prevention education, working with school administration and staff to ensure coordination of care for students, appropriate referrals to community resources, and critical education to parents and students in Palo Alto. ACS provides extensive professionM training to 14-18 counseling interns, utilizing outside professionals in the field of mental health and psychotherapy to offer cutting-edge education in at least 40 hours of training annually. 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. ACS helps Palo Mto youth be successful through approximately 2,500 individual, group and parent and/or family sessions. At least 550 unduplicated Palo Alto residents xvill benefit from our counseling and outreach services in the coming year. ACS On-Campus Counseling__ -Program serves stud~t~h-o~d-th-~-five secondary s~-~-o~l-s~h P-~-~M~o, with 80% residing in Palo _Alto and 12% in East Palo Alto. Twenty-three percent (23%) of those served come from low-income families. Our clients also reflect the dixmrsity in our communiv: 46% Caucasian, 23% Latino, 14% Asian/Pacific Islander, 6% African-American, and 11% Mixed or other. 3. Budget Narrative: Describe specifically how the requested funding will be used. ACS is requesting funding to support our On-Campus Counseling Program in all five of the secondary schools of Palo Alto, including Gunn and Palo Alto High Schools and Terman, JLS and Jordan Middle Schools. Five (5) licensed Program Directors will provide on-site supervision to 14-18 counseling interns and provide services to more than 650 students in Palo Alto. Funding covers the cost of individual, family and group counseling, crisis intervention, prevention education, planning and coordination with guidance and other school staff, and on-going professional training and supervision of clinical interns. 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. The projected budget for the OCC Program in Palo Mto for fiscal year 2007-2008 is $412,445, including the $90,000 of in-kind services ~ve receive from the 14-18 interns in the PAUSD. With $115,489 of support from the City of Palo Mto, ACS can attract funding from community organizations, foundations and corporations. The partnership with the City communicates to potential funders that ACS and the OCC Program are viable and critical services in our schools, attracting funders such as the Palo Alto Weekly Holiday Fund, Greater Bay Bancorp, Palo Alto Community Fund, School PTAs and Site Councils. In addition to seeking this institutional support, ACS continues to broaden our individual contributors through successful annual giving campaigns and special events. Funding from the City of Palo Alto in the amount of $115,489 is instrumental in providing critical interwention and counseling services to the youth of Palo Alto. Human Services Resource Allocation Process (HSRAP) Request for Proposals # 119622 Agency:ALLIANCE for Community Care Address:438 N. White Road Contact:Paul Taylor/Jerry McCann 2005-06 Funding Requested $ 95,033.44 PROPOSAL SUMMARY Fiscal Year 2007-08 Name of Program: Homeless Outreach Program City: San Jose, CA Zip Code: 95127 Phone Number: (408) 26i-7777 & (408) 938-8500 Clearly and concisely summarize your request. Use the space provided on this page only. 1,Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: Access to Mental Health Services for Low Income Population List Goals & Objectives: Goal #1: Provide outreach services to homeless individuals with mental illness. Goal #2: Provide intervention assistance and training to public agency staff. Goal #3: etc. Provide referrals and ongoing support for unhoused individuals with mental illness. Objective #t: Make 1,100 contacts with 80 unduplicated individuals, 45 of whom have a mental illness. Objective #2: Refer 28 to mental health services and/or other social services. Objective #3: etc. Methods: Method #1: Make continuous contact with the unhoused population at various Palo Alto sites. Method #2: Conduct a brief mental health assessment and make appropriate referrals. Method #3: etc. Provide effective support and follow-up, including full documentation. Population Sewed: Describe the population served by the proposed program. Include the area Of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. Unhoused adults in Palo Alto with mental illness, all of whom will have very low or no income. Budget Narrative: Describe specifically how the requested funding will be used. Funding will support outreach to homeless persons with mental illness and assistance to City agencies. 23 4= 5= Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. This program is coordinated with and benefits from County of Santa Clara funding for ALLIANCE for Community Care, Supplemental Questions a.What services do you provide.that is unique and no other agency provides these services In Palo Alto? b.What do you consider as immerging service issues? c.If you are currently providing services to Palo Alto, how many people are you serving? Human Services Resoume Allocation Process (HSRAP) Request for Proposals # 119622 PROPOSAL SUMMARY Fiscal Year 2007-08 2005~6 Funding Reques=d $ Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: "individual and family life," with "Basic material i~eeds" also addressed through youth service. HSRAP priority area: "Youth." List Goals & Objectives: Goal #1: To increase self-esteem and involvement with school and community through service. Goal #2: To increase opportunities for cress-cultural interaction and appreciation. Goal #3: To provide active leaming opportunities for issue awareness and youth leadership. Goal #4: To provide transition opportunities for students moving from middle to high school. Objective #1: To str6ngthen our after school service clubs in Palo Alto middle and high schools. Objective #2: To expand our Freshmen Leadership Corps programming through our Summer of Service (SOS) camp. Objective #3: To expand large-scale special family service days and monthly service day events. Methods: Method #1~ Weekly school-based, after school YCS service clubs that address community needs. Method #2: Active learning experiences for youth in leadership, facilitation, planning and diversity. Method #3: Intensive summer camp experiences in service, learning, transition and leadership development. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low- income and any other relevant information. Directly serve 230 diverse, unduplicated middle and high school students, from all areas, income levels.of Palo Alto. Impact up to 1,000 students through service and learning activities organized through YCS middle and high school leaders. 3.Budget Narrative: Describe specifically how the requested funding will be used. Requesting $16,800 to support salaries for YCS staff, including full and part-time youth program staff. 4o Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversity funding for this program. In-kind assistance from City and school district partners plus foundation and individual funds leverage the g[a’nt. Supplemental Questions: a. What services do you provide that is unique and no other agency provides these services in Palo Alto? YCS is designated by the State Dept. of Education as the service learning lead in our five county region. We bring service learning expertise to our youth programs and bring together diverse communities. b. What do you consider as emerging service issues? Transition and stress support for students entering high school. Opportunities for youth to interact across increasingly segregated housing and quality education patterns. c.If you are currently providing service to Palo Alto, how many people are you serving> We impact up to 1,000 Palo Alto youth overall, through service and learning activities organized through YCS middle and high school leaders. Human Services Resource Allocation Process (HSRAP) Request for Proposals # 119622 PROPOSAL SUMMARY Fiscal Year 2007-08 Agency: Community Association for Rehabilitation Address: 525 E. Charleston Rd. Contact: Linda Chin 2007-08 Funding Requested $ 73,000 Name of Program: Disability Services City: Palo Alto Zip Code: 94306 Phone Number: (650) 618-3329 Clearly and concisely summarize your request. Use the space provided on this page only. 1.Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: Healthcare-disability services and preventative/wellness services, Seniors, and Youth-community services List Goals & Objectives: Goal #1: To provide education services to PA residents, birth to old age, who have developmental disabilities Goal #2: To build physical health and independence for PA residents by providing affordable services for rehabilitation, prevention and wellness Goal #3: To build strong families by supporting parents in PA in caring for a child or adult who has special needs, and providing opportunities for recreation, socialization and community integration Objective #1a: To provide 700 hours of Children’s Services ( early intervention to infants) #1b: To provide 5,500 hours of Adult Services (job coaching/placement, and independent living skill training) Objective #2: To provide over 4,500 hours of affordable aquatic therapy to Palo Alto seniors Objective #3: To provide over 2,500 hours of Family Services (in-home respite care, center-based afterschool care, recreational activities, and socialization training in the community) Methods: Method #1: Children’s Services (Infant Early Intervention) and Adult Services (Employment/Independent Living Skills) Method #2: Aquatic Therapy Method #3: Family Support Services (Afterschool Care recreation and socialization, and Home Respite services) 2.Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. Over 438 unduplicated residents of PA & EPA who have disabilities or are elderly, most are of low/middle income 3.Budget Narrative: Describe specifically how the requested funding will be used. Staff salaries and operating expenses to provide direct services to clients. 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. We will leverage funding for support from Sunnyvale, United Way Silicon Valley and our donors 5. Supplemental Questions a. What services do you provide that is unique and no other agency provides these services In Palo Alto? No other agency serves all ages of developmental disabilities with bilingual services in PA b.What do you consider as immerging service issues? Increasing numbers of referrals for infants at risk of developmental disabilities c.If you are currently providing services to Palo Alto, how many people are you serving? Over 438 23 Human Services Resource Allocation Process (HSRAP) Request for Proposals #119622 PROPOSAL SUMMARY Fiscal Year 2007-08 Agency: Community Health Awareness Council Address: 711 Church St. Contact: Shannon Turk, Outlet Director 2005-06 Funding Requested: $10,000.00 1. Proposal Summary: Priority Area: o Q Name of Program: Outlet Program City: Mountain View Zip: 94041 Phone Number: (650) 965-2020 ext. 22 1. YOUTH - Counseling, Crisis Counseling, and Community Building Services for Lesbian, Gay, Bisexual, Transgender, and Questioning (LGBTQ) Teens. 2.DIVERSITY/TOLERANCE - Sensitivity Trainings on LGBTQ youth issues to build a more tolerant and accepting community. Goals & Obiectives: Goal #1: Goal #2: Goal #3: Increase Palo Alto LGBTQ teens’ feelings of self worth and pride. Reduce Palo Alto LGBTQ teens’ high risk-taking behaviors such as illicit drag and alcohol use. Increasing awareness and support for LGBTQ youth needs in their schools in collaboration with Palo Alto Unified School District LGBTQ Issues Committee. Objective Objective Objective #1: Provide monthly outreach to at least 45 Palo Alto LGBTQ teens. #2: Deliver direct support services including the weeldy support group, counseling, and mentoring to at least 30 Palo Alto LGBTQ teens. #3:Provide LGBTQ sensitivity trainings for 400 staff and students at 12 PAUSD elementary, middle, and high schools. Methods: Method #1: Monthly Outreach and Education Method #2: Weekly Support Group Method #3: Counseling Method #4: Group Mentoring Method #5: Sensitivity Trainings Population Served: The Outlet Program serves lesbian, gay, bisexual, transgender, and questioning youth ages 13-18. The program targets 45 Palo Alto teens living in all areas of Palo Alto. Teens represent all gender, ethnic, religious, and socio-economic backgrounds. In addition, we are targeting 12 PAUSD schools with LGBTQ sensitivity trainings to create safe and successful learning environments for LGBTQ youth. Budget Narrative: We are requesting $10,000 to provide monthly outreach, weekly support group, counseling, and mentoring for LGBTQ youth and sensitivity training for 12 PAUSD schools. Of the $10,000, Outlet intends to use $8,800 for Salaries, Benefits and Payroll taxes for 2 Outlet staff members who provide the direct support services to Palo Alto youth and training workshops for adults. The additional $1,200 will cover costs of program operation, travel, printing and phone/utilities--all costs associated with communicating with and serving Palo Alto residents. Human Services Resource Allocation Process (HSRAP) . Request for Proposals # 119622 PROPOSAL SUMMARY Fiscal Year 2007-08 Agency: Community Technology Alliance Address: 115 E. Gish Rd. #222 Contact: Betsy Arroyo 2005-06 Funding Requested $18,000 Name of Program: Shared Technical Infrastructure City: San Jose Zip Code: 95112 Phone Number: (408)437 9167 Clearly and concisely summarize your request. Use the space provided on this page only. 1.:Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. 3= Identify the priority area: Homelessness and Housing: Homeless and at risk clients served by our programs include youth, seniors, domestic violence victims, the mentally and physically disabled and the services offered by our partners include food and rental assistance. List Goals & Obiectives: Goal #1: Unhoused and at-risk PaloAIto residents without access to telecommunications better connect to opportunities for jobs, income, housing and health care. Goal #2: Unhoused and at-risk Palo Alto residents gain information about appropriate subsidized housing. Goal #3: Unhoused and at-risk Palo Alto residents receive more holistic care and improved access to the broad array of services offered by our community’s Continuum of Care. Objective #1: Opportunities for self sufficiency increase for 40 homeless and at-risk Palo Alto residents assigned Community Voice Mail numbers by case managers at partnering programs. Objective #2:200 low income residents search for subsidized housing in Palo Alto via www.HousingSCC.org. The website contains information about 1,000 subsidized units in Palo Alto. Objective #3: Palo Alto based homeless service and housing providers use the collaborative client intake and data collection tool - HMIS SCC. Policy makers gain insight to the needs and demographics of the unhoused and which services, and combination of services, better shorten episodes of homelessness. Method #1: Provide and maintain the phone lines, technology and materials required for Community Voice Mail, and support, training and monthly client progress reports required by partnering case managers and clients. Method #2: Provide and maintain the HousingSCC website. Outreach the site to Palo Alto based agencies. Method #3: Provide and maintain the web-based HMIS SCC database. Train and support Palo Alto based partners. Report to policy makers on demographic of and services provided to homeless clients. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. Two percent of the homeless (and presumed low income by HUD standards) clients in the HMIS database claim a !ast permanent address in Palo Alto. Budget Narrative: Describe specifically how the requested funding will be used. Funds will be used for direct program expenses including staff salary and benefits, expenses, travel to Palo Alto and required training materials and a portion of our audit expense. Non-personnel direct program expenses including in the following budget as Program Operating Expenses include 16,200 for server colocation; 53,067 for software operating licenses and annual support for project partners, 6,240 networking and hosting fees; 10,555 for voice mail lines; 2,400 for bandwidth; 12,930 for security and disaster recovery; 6,240 for networking and hosting; and 5,146 for partner agency training materials, supplies and scan card technology. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. This request represents three percent of funds required to provide services to Santa Clara County residents, comparable to Palo Alto’s share of the County’s population. Other anticipated renewals include HUD ($289,254) and the City of San Jose ($154,843). Other jurisdictions that have offered support include the County of Santa Clara and Cities of Gilroy and Santa Clara. We plan to ask the City of Mountain View for support this year. Supplemental Questions a. What services do you provide that is unique and no other agency provides these services In Palo Alto? All Community Technology Alliance services are collaborative solutions designed to provide a holistic response to the homeless and economically disadvantaged without duplication of technology or effort. We are the sole source of all our programs: no other organization - public, private or non-profit - is positioned to provide these vital services to our community. The tools we provide, including Community Voice Mail, HousingSCC and HMIS SCC, would cease to exist without US. b. What do you consider as immerging service issues? An end to homelessness in Silicon Valley will require a significant increase in available political will. c. ~ If you are currently providing services to Palo Alto, how many people are you serving? In the fiscal year ending June 30, 2006, 66 North County clients complete their use of Community Voice Mail, 832 anonymous users of the HousingSCC website searched specifically for housing in Palo Alto and 107 client records in HMIS SCC indicated a last permanent address in Palo Alto. Human Services Resource Allocation Process (HSRAP) Request for Proposals #119622 PROPOSAL SUMMARY Fiscal Year 2007-08 Agency: Downtown Streets, Inc.Name of Program: Downtown Streets Team Address: 542 High Street City: Palo Alto Zip: 94301 Contact: Eileen Richardson Phone: (650) 462-1795 Funding Request: $100,000.00 1. Summary Priority Areas: The are of need for the program is funding for food and affordable housing for its participants since they are rewarding. The participants are given food and shelter in exchange for cleaning areas of Palo Alto. Goals and objectives Goal #1: The programs goals are to enable our homeless population to achieve lives of independence and to turn them from using and draining our community’ s police, healthcare and other services to becoming contributing, successful members and taxpayers. Goal #2: To end panhandling in Palo Alto or at least curb it noticeably. Goal #3: To keep our City vibrant and clean so as to promote it as a destination on the peninsula for shopping, dining and events. Objective #1: Work with all other local agencies and especially the Palo Alto Police Department to start a Restorative Policing initiative to help all facets of our homeless population, to include those with mental health needs. Objective #2: To train participants in job skills and intensive job search skills. Objective #3: To work with merchants, the BID (Palo Alto Downtown Business and Professional Association), Catholic Charities, IrmVision, City of Palo Alto, City of Palo Alto Police Department, Urban Ministry, EHC, Palo Alto Hotel, Alliance for Community Care, etc. to once and for all have a unified solution to our community’s unique homeless issue. Methods: The programs methods are to provide structure, training, guidance, confidence, inspiration and hope to individuals to achieve their goal of re entering society and our community as a productive, independent member again. o Population Served: The population served is the homeless, the disabled, mental health, low income and the under employed. The program has served more than 122 unduplicated individuals and has found employment for 19 of them is just 15 months. This is significant because it is thought that Palo Alto has approximately 175 homeless individuals. We serve the Downtown area, the Opportunity Center and the Mayfield soccer fields to date but this funding would allow us to expand to other areas of need in Palo Alto. This funding will be used to purchase food and shelter for the participants and for some program overhead. To date the only program fees are for one Executive Director, a part-time assistant and some office expenses. This funding is leveraged because the Downtown Streets Team works with all other local agencies to get housing and food for its participants. For example, instead of paying for housing ourselves, we nurture strong relationships with the Urban Ministry for food and shelter, the Palo Alto Hotel for reduced rates for housing, the EHC for housing, Catholic Charities and Alliance for Community Care for services and case management. 5. Supplemental Questions: a.The Downtown Streets Team is not only unique to Palo Alto but is believed to be the first of its kind on the West Coast. Additionally, it doesn’t just provide food, shelter and job skills but provides something much more important to our homeless population: encouragement and the rebuilding of confidence to achieve lives of independence. b. The beginning of the Restorative Policing program is the most important initiative in Palo Alto for really making a change for our homeless population. c. We serve wall over 100 homeless, disabled, mentally effected and low income individuals and families each year. Human Services Resource Allocation Process (HSRAP) Request for Proposals # 119622 Agency: La Comida de California Address: 450 Bryant Street Contact: Ruth Rosenbaum 2007-08 Funding Requested $ 34,650 PROPOSAL SUM MARY Fiscal Year 2007-08 Name of Program: Hot Meals for the Elderly City: Palo Alto Zip Code: 94301 Phone Number: (650) 321-O243 Cleady and concisely summarize your request. Use the space provided on this page only. 1.Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the pdority area: Meeting the nutritional and socialization needs of the elderly who live locally. List Goals & Objectives: Goal #1: Provide affordable, nutritious meals for individuals who are 60 years and older. Goal #2: Provide socialization opportunities for elderly who are isolated. Goal #3: Provide education, information and referral services. Objective #1: Serving a hot, nutritious meal once a day, five days a week. Objective #2: Creating a setting that encourages socialization. Objective #3: Recruiting volunteers from elderly population. Objective #4 Educating participants about their nutritional requirements. Methods: Method #1: Method #2: Method #3: Method #4: Method #5: Method #6: Utilize advanced menu~ planning to provide variety and meet nutritional requirements. Maintain well-trained staff and site manager;, meet or exceed County standards. Cooperate with Avenidas Senior Center; refer individuals for services as appropriate. Fund program with continued subsidies from: Santa Clara Senior Nutrition Program and City of Palo Alto; donations from local service organizations and private individuals. Continue shared administration of Program by active Board of Directors (18 members). Utilize County staff to provide educational programs. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. Program serves elderly from all of Palo Alto, many of whom have restricted incomes. 111106-6130106 served 811 unduplicated P. A. residents and 836 total unduplicated individuals; Budget Narrative: Describe specifically how the requested funding will be used. Funding will help pay for purchase and preparation of food for daily lunch served to the elderly, salaries of Site Manager, staff & other budget items. In 2007-08 plan to serve a total of 39,500 meals at 3 sites: La Comida at 450 Bryant Street, Stevenson House and Cubbedey. 4.Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. Nutrition Program: Federal, State, County funding including Participants’ voluntary contributions $ 233,367 plus City of Palo Alto $34,650 equals Total Budget $268,017. 5.Supplemental Questions a.What services do you provide that is unique and no other agency provides these services In Palo Alto? La Comida de California is the only on-site organization in Palo Alto providing low cost, hot lunches specifically designed for and dedicated to seniors. What do you consider as emerging service issues? *Between the years 2000 and 2030, the population of older adults (55 and older) in Palo Alto could more than double to 36,000, a 113% increase. If true, more than 40% of our population will be 55 or older. This unprecedented growth in the older adult population will greatly increase the demand for La Comida’s services of providing for seniors a low cost, hot, nutritious lunch and a place to gather and socialize. *Information and predictions taken from a document produced by a Palo Alto White Paper Task Force entitled "Impact of the Aging Baby Boom Population on Palo Alto’s Social and Community Services." This analysis was initiated by the Community Services Department of the City of Palo Alto. If you are currently providing services to Palo Alto, how many people are you serving? In Fiscal Year 2005- 06 La Comida served a total of 39,264 meals to 850 individuals. City of Palo Alto RFP 1 22 MayView Community Health Center Human Services Resource Allocation Process (HSRAP) Request for Proposals # 119622 Agency: PROPOSAL SUMMARY Fiscal Year 2007-08 MayView Community Health Center Name of Program: Address: 270 Grant Avenue Contact: Lori Kandels, Executive Director 2005-06 Funding Requested $18,000 City: Healthcare for Low-income and Homeless Palo Alto Residents Palo Alto Zip Code: 94306 Phone Number: (650) 327.1223 Clearly and concisely summarize your request. Use the space provided on this page only. 1.Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: List Goals & Obiectives: Goal #1: Improve the health of low-income, uninsured individuals and families and the community. Goal #2: Goal #3: etc. Objective #1: Ensure that low-income, uninsured individuals and families have access to primary healthcare and other healthcare resources. Objective #2: Objective #3: etc. Methods: Method #1: Provide medical care and preventative services to individuals and families. Method #2: Method #3: etc. 2.Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. At least 100 Palo Alto residents who are low-income or homeless will receive medical care. 3.Budget Narrative: Describe specifically how the requested funding will be used. Direct service funds will be used to provide at least 100 low-income or homeless residents of Palo Alto with at least 200 direct clinic services to be reimbursed at $90 each. Salaries cover coordination of services to ensure access. 4.Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. 23 City of Palo Alto RFP 1 ~22 MayView Community Health Center Funding from the cities where our patients live helps MayView leverage these contributions with private foundations and corporations, City funding demonstrates that our programs are accountable and meet clearly identified needs. 5.Supplemental Questions a. What services do you provide that is unique and no other agency provides these services In Palo Alto? MayView is the only Community Health Center in Palo Alto. MayView provides a medical home and continuity of care for low-income families and individuals. Clients are assigned a healthcare provider who treats the whole family with cultural sensitivity; almost all providers and all front desk personnel are bilingual and bicultural. Providers establish a relationship with a client, coordinate referrals to specialty providers when necessa~, and provide case management. On average a provider sees patients more than three times a year.¯Comprehensive general medical services, chronic disease management and family planning and perinatal services are offered regardless of ability to pay.°Clinics are near public transportation and have evening clinic hours for working families. ¯Volunteer Patient Advocates serve as the client’s ally and friend during the clinic appointment; Patient Advocates commit to serving four hours a week for a year after receiving training. b. What do you consider as immerging service issues? We are seeing an increase in uninsured and underinsured patients, up from 45% - 47% of our population in 2006. These patients try to hold off seeking care until their condition worsens, resulting in more complexity when they do present for treatment. We are also seeing an increase in patients with multiple, and more severe diagnoses. c. If you are currently providing services to Palo Alto, how many people are you serving? We are currently providing 1,125 medical visits to 520 residents of Palo Alto. 24 PROPOSAL Address: Contact: Georgia ~acJt, 2007-08 Funding Requested $ 9,0~0 City: San Jose Zip Code: 95112 Phone Number: (408) 295o5991 Clearly and concisely summarize your request. Use the space provided on th~s page only, 1.Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing¯resources through collaborative efforts. Identify the priority area: The project addresses the HSRAP priority of Seniors, in particular free Legal Assistance. Within its scope of services, the project also handles Eider Abuse/Domestic Violence cases; addressing another HSRAP priority need, Emergency Services and more specifically Domestic Violence. List Goals & obiectives: Goal #1: To support Palo Alto elders tolive independently, safely, non-institutionalized and with dignity. Objective #I : To provide direct legal assistance to at least 65 Palo Alto elders (age 60 or older) annually. Objective #2: To make one community education presentation in Palo Alto annually. Methods: . Method #1: Provide direct legal services to eldersby ontinu’ing service expanded levels through intake in donated space at the Avendias Senior Center and/or Stevenson House, by phone intake, or through home visits. Method #2: Provide community education by making a pi’esentation to the. senior participants at AVenidas, Stevenson.House, or another senior p!ogram/site located in Palo Alto. SALA’s program w]il benefit Palo Alto elders by protecting their rights, ensuring their safety and necessities, promoting their independence and dignity, stabilizing their lives, and assisting them with planning for the future. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. SALA will serve a minimum of 65 Palo Alto elders (age 60 or older). No individuals other than Palo Alto residents will be served. Services will be provided on a city,vide basis targeting elders throughout Palo Alto that are low income or "at- risk" of abuse, exploitation, or institutionalization. SALA’s statistics for Palo Alto residents served in 2005-2006 indicate 72% were very low income (at or below 50% of the median as defined by HUD), 61% were age 75 or older (placing them at-risk), and 70% were .female. SALA expects similar demographics for Palo Alto clients in 2007-08 and in 2008-09 if the contract is renewed. Budget Narrative: Describe specifically how the requested funding will be used. The $9,060 requested will provide partial support for personnel costs (Salaries/Benefits/Payroll Taxes) to maintain the expanded services as proposed. The request represents a 3% COLA in our current grant. No HSRAP funds will be used for overhead. In kind support (for a private interview room at Avenidas and Stevenson House) is estimated at $402, 4.Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. Annually, SALA will leverage additional support totaling at least $25,220 from: Older Americans Act; United Way; Santa Clara County; State Bar Trust Fund; Equal Access Fund; HICAP; Silicon Valley Campaign for Legal Services; and contributions. In kind support from intake volunteers and pro bono Wills Panel attorneys is estimated at $3,684. Estimated in kind space (see #3 above) will be $402. 5.Supplemental Questions 23