HomeMy WebLinkAboutStaff Report 166-07City of Palo Alto
City Manager’s Report
TO:
FROM:
DATE:
SUBJECT:
HONORABLE CITY COUNCIL
CITY MANAGER
MARCH 12, 2007
DEPARTMENT:ADMINISTRATIVE
SERVICES
CMR: 166:07
CONTRACTS AWARDED BY THE CITY MANAGER FROM JULY 2006
THROUGH DECEMBER 2006
This is an informational report and no Council action is required.
DISCUSSION
The Palo Alto Municipal Code (PAMC) section 2.30.710 requires the City Manager to provide a
biannual report to Council consisting of contracts awarded by the City Manager or the
Purchasing Manager for: 1) public.works and goods contracts in excess of $65,000; and 2)
general and professional service contracts in excess of $25,000. The following attachments fulfill
the PAMC reporting requirement.
Attachment A lists service contracts from $25,000 to $85,000 awarded from July 1, 2006
through December 31, 2006. Attachment B lists goods and construction contracts $65,000 to
$250,000 awarded from July through December 2006. Attachment C lists blanket order contracts
from $25,000 to $85,000 for services and $65,000 to $250,000 for goods awarded from July
through December 2006. Blanket orders are service or goods contracts established for multiple
purchases with a specific vendor for a specific length of time and dollar amount.
ATTACHMENTS
Attachment A: Service Contracts Awarded from July through December 2006
Attachment B: Supply Contracts Awarded from July through December 2006
Attachment C: Blanket Order Contracts Awarded from July through December 2006
Attachment D: Excerpt from the Palo Alto Municipal Code
CMR: 166:07 Page 1 of 2
PREPARED BY:
DORA BETANCOURT
Lead Account Specialist
DEPARTMENT APPROVAL:
CITY MANAGER APPROVAL:
Assistant City Manager
CMR: 166:07 Page 2 of 2
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ATTACHMENT D
EXCERPT FROM THE PALO ALTO MUNICIPAL CODE
Section 2.28.170 Insurance
The city manager shall obtain and maintain in force such policies and contracts of insurance or
fidelity bonds as are necessary to protect the city from severe financial or property loss
Section 2.30.200 Purchasing manager contract award authority.
The purchasing manager may award and sign the following contracts
(c) General Services Contracts. General services contracts where the term does not exceed three
years, and the contract price, plus any contingency established for change orders or additional
services, but excluding sales or use tax, does not exceed $85,000.00 in the first year, and does
not exceed $85,000.00 plus any unexpended monies carried forward from a prior year, in any
subsequent contract year.
Section 2.30.360 Exemptions from competitive solicitation requirements.
The following are exemptions from the informal and formal competitive solicitation requirements
of this chapter. It is expected that the exemptions will be narrowly applied. The department
requesting an exemption shall provide all relevant information supporting the application of the
exemption to the purchasing manager. Based on this information, the purchasing manager shall
make a recommendation to the city manager and the city manager shall determine whether an
exemption from competitive solicitation requirements applies. Nothing herein is intended to
preclude use of competitive solicitations where possible.
(a) Emergency contracts as defined in Section 2.30.210(0.
(b) Situations where solicitations of bids or proposals would for any reason be impractical,
unavailing or impossible provided that in the case of a public works project, the project is not
otherwise required by the Charter to be formally bid. These situations are those where
solicitations of bids or proposals would not be useful or produce any advantage for the city.
Situations where solicitations of bids or proposals would be impractical, unavailing or impossible,
include, but are not limited to, the following:
(1) SpeCifications cannot be drawn in a way that would enable more than one vendor or
contractor to meet them;
(2) Due to circumstances beyond the control of the city, the time necessary to use the
competitive solicitation process procedures and requirements would result in a
substantial economic loss to the city, or the substantial interference with a required.city
operation.
(3) Special conditions attached to a grant, donation or gift requires the use of particular
goods and/or services.
(c) Where competitive bids or requests for proposals have been solicited and no bid or proposal
has been received or no bid or proposal meeting the requirements of the invitation to bid or
request for proposal has been received, provided that, in the case of a public works project, the
project is not otherwise required by the Charter to be formally bid.
Attachment D - Page 1 of 2
(e) Contracts for goods where, pursuant to Section 2.30.900, the city manager has determined
that standardization of the supplies, materials or equipment is permissible.
(f) Placement of insurance coverage and bonds
(g) Legal services contracts, including outside counsel and experts for litigation or other legal
proceedings.
(i) Professional services contracts where the estimated total expenditure by the city, regardless
of term, does not exceed $25,000.00.
(j) Contracts with any public agency or governmental body to obtain goods and/or services that
meet either of the following criteria:
(2) The use of another governmental or public agency’s contract provided the original
parties to the contract agree, the contract was awarded within twelve months of the date the city
contracts for the goods and/or services, and the contract resulted from solicitation methods
similar to those required by this chapter.
(n) Contracts with any public utility holding a certificate of public convenience and necessity or
any entity holding a cable communications system franchise pursuant to Chapter 2.10 to construct
a public work where such work involves property of such public utility or cable communications
system franchisee and is otherwise of direct concern to both the city and such public utility or cable
communications system franchisee, provided that the project is not otherwise required by the
Charter to be formally bid.
Attachment D - Page 2 of 2