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Home My WebLink AboutStaff Report 163-07City of Palo Alto City Manager’s Report 11 TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: CITY MANAGER’S OFFICE DATE:MARCH 5, 2007 CMR: 163:07 SUBJECT: ADOPT COUNCIL "TOP 4" PRIORITIES AND MILESTONES FOR 2007: EMERGENCY PLANNING; GLOBAL CLIMATE CHANGE; LIBRARY PLAN/PUBLIC SAFETY BUILDING; AND SUSTAINABLE BUDGET RECOMMENDATION Staff recommends that the Council adopt the 2007 Council Top 4 Priorities and milestones as identified on Attachment A. BACKGROUND On February 3, 2007, the City Council held its annual retreat and identified its Top 4 Priorities for the upcoming fiscal year (2007/08). The Council took an informal vote on these priorities during the meeting which resulted in unanimous support. Two of the priorities remain the same as last year (Emergency Planning and Library Plan/Public Safety Building). The Council also added two different priorities to this year’s list (Global Climate Change and Sustainable Budget). Staff has developed the attached list of proposed milestones (Attachment A) to address the Council’s priorities. RESOURCE IMPACT The proposed milestones for the Council Top 4 Priorities, if approved by Council, will be included in the proposed FY 2007-09 budget. In particular, staff will evaluate the staffing needs for the Emergency Planning and Global Climate Change priorities. With respect to Emergency Planning, staff has identified the need for a temporary consulting resource to assist with the work of the Palo Alto/Stanford Red Ribbon Task Force and the development of the community partnerships element of the City’s Emergency Operations Plan. This person could also help the City to prepare an analysis of the longer term emergency planning resource needs of the City. Staff will be further refining a potential scope of services and budget for this effort. CMR: 163:07 Page 1 of 2 Also, staff will be evaluating the resources necessary to implement the Global Climate Change priority and the Green Ribbon Task Force recommendations. Staff will have an opportunity to request these resources as part of the April 23, 2007 Council item regarding implementation of the Green Ribbon Task Force. ATTACHMENTS 1. The Proposed Top 4 Workplan FY 2007-08 PREPARED BY: Kelly Morariu Assistant to the City Manager CITY MANAGER APPROVAL: SON ASSISTANT CITY MANAGER CMR:163:07 Page 2 of 2 Attachment A: The Proposed Top 4 Workplan FY 2007-08 Milestones Estimated Completion Date EMERGENCY PLANNING 1. Prevention and Preparedness a.Update the City of Palo Alto Emergency Plan and make available to the public upon completion i.Review and update the Emergency Plan (Council adoption)May 2007 Policy & Services review April 2007 ii.Develop a Public Health Addendum to the Emergency Plan May 2007 iii.Identify any resource needs and related funding resulting from plan update May 2007 and provide recommendations to the City Manager (Emergency Services Director) iv. Public education and readiness Ongoing b. Enhance collaborative efforts with community groups; including local business i.Form and reinforce working relationships with neighborhood groups,Ongoing outside agencies (e.g. Red Cross), the Palo Alto Unified School District, Stanford University, health services, and the faith community. ii.Work with Palo Alto/Stanford Red Ribbon Task Force (RRTF) to collaborate TBD on work plan and recommendations iii.Develop "Community Response Plan" in concert with RRTF June 2008 -Identify subcommittee of RRTF to assist in development of plan April 2007 -Review current community notification procedures and revise as necessary December 2007 iv.Public education and readiness Ongoing c. Training Exercises i.Train additional community volunteers; identify mechanisms to ensure September 2007 continuing education and competency of PANDAs. ii.Citywide National Incident Management System (NIMS) and Weapons of April 2007 Mass Destruction Awareness Level Training (AWR 160) iii.Identify and implement citywide training following adoption of updated July 2007 Emergency Operations Plan iv. Additional first responder training Ongoing City Council’s Top 4 Priorities - 1 -March 5, 2007 Milestones Estimated Completion Date 2. Response a. Communications i.Identify role of amateur radio volunteers April 2007 ii.Implement enhanced Community Notification System May 2007 iii.Develop Council communications plan/procedures April 2007 iv.Training for Council/Emergency Standby Council members on June/July 2007 communications procedures 3. Recovery a. Identify planning process for community recovery efforts (in concert with RRTF)December 2007 LIBRARY PLAN/PUBLIC SAFETY BUILDING 4.Library Plan a.Voter poll February/March 2007 b.Council determines appropriate financing measure and level for Library April 2007 project(s) c.Begin preparation of Mitigated Negative Declaration and 35 percent design April 2007 d.Design review of building project(s) by boards and commissions October 2007 e.Complete environmental review process and 35 percent building design December 2007 f.Follow up voter poll January/ February 2008 g.Council approves resolution for ballot measure March 2008 h.Election June/November 2008 5.Public Safety Building a.EIR Notice of Preparation (NOP) issued February 2007 b.Voter poll February/March 2007 c.Council determines appropriate financing measure and level for new public April 2007 safety building d. Design review of public safety building by boards and commissions October 2007 e. Complete EIR and 35 percent building design December 2007 City Council’s Top 4 Priorities 2 March 5, 2007 Milestones f.Follow up voter poll g.Council approves resolution for ballot measure h.Election GLOBAL CLIMATE CHANGE 6. Prepare Climate Action Plan Development Recommendations a.Identify City or community initiatives wherein each recommendation/idea will be addressed and those that have already been or to be addressed. b.Explore Public-Private Partnership opportunities for education & motivation c.Prepare draft outline for proposed Climate Action Plan d.Develop City Climate Action Plan 7. Baseline Inventory a.Greenhouse gas inventory report b.Identify regional or joint efforts for estimating transportation emissions c.Evaluate tools for emission tracking d.Climate Action Registry Certification 2006 8. Built Environment a. Final Green Building Policies (private sector) b. Urban Forest Master Plan 9. Waste a. b. C. d. Construction & Demolition Reuse & Recycling Zero Waste Operational Plan Commercial composting and recycling ~ Explore recycled content, source reduction and other waste-related purchasing policies Estimated Completion Date January/ February 2008 March 2008 June/November 2008 March 2007 April 2007 April 2007 November 2007 April 2007 July 2007 October 2007 December 2007 ¯ January 2008 December 2007 April 2007 April 2007 April 2007 September 2007 10. Energy a. Long-term electric plan (LEAP) Objectives & Guidelines. Includes goals for March 2007 accelerated renewable portfolio, enhanced energy efficiency, expanded solar incentive program, and climate action plan. b.Ten-year Energy Efficiency Plan. Includes activities that dovetail with Green April 2007 Building Policies City Council’s Top 4 Priorities - 3 -March 5, 2007 Milestones c.Expanded Solar Incentive Program d.Ultra-clean distributed generation program e.City PV Demo Project with Public Works f.Explore energy-star and other energy-related purchasing policies g.Explore alternatives for GHG reduction projects, credits and offsets 11. Transportation a.Reopening of Bike Station at Palo Alto Depot b.Maybell/Donald Bike Boulevard and walkway project c.SVLG Cool Commute Challenge d.Explore city vehicle & fuel alternatives 12. Education & Motivation ao Implement Public-Private Partnership direction from April update PAUSD "Green Teams" (overlaps with Waste, Energy and Transportation) SUSTAINABLE BUDGET 13. Environmentally-friendly purchasing policies 14. Develop a spending plan that satisfies infrastructure funding needs while maintaining a balanced and sustainable budget in future years Incorporate the plan for the $3 million infrastructure challenge into the FY2007- 09 budget a.Finalize retiree medical plan with Council b.Update the 2008 Long Range Financial Forecast to include the plan for a sustainable budget c. Achieve further health care cost containment through labor negotiations 15. Review revenue enhancement options a.Transient Occupancy Tax increases Return to Finance Committee with process for election b.Stanford Shopping Center expansion New hotel at Stanford Shopping Center c.Continue with effort to retain current auto dealers and potentially attract a new dealership to replace prior losses (Nissan, Ford, and Porsche) Estimated Completion Date April 2007 July 2007 September 2007 September 2007 November 2007 February 2007 August 2007 October 2007 Ongoing November 2007 TBD September 2007 June 2007 September2007 November2007 December 2007 November 2007 April 2007 Ongoing Ongoing City Council’s Top 4 Priorities 4 March 5, 2007