Loading...
HomeMy WebLinkAbout2025-03-13 Historic Resources Board Agenda PacketHISTORIC RESOURCES BOARD Regular Meeting Thursday, March 13, 2025 Council Chambers & Hybrid 8:30 AM Board member Geddes Ulinskas Remote Call‐In Location:1800 Thayer Ave., Los Angeles, CA 90025 Historic Resources Board meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. T h e   m e e t i n g   w i l l   b e   b r o a d c a s t   o n   C a b l e   T V   C h a n n e l   2 6 ,   l i v e   o n YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas are available at https://bitly.com/paloaltoHRB.  VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96800197512) Meeting ID: 968 0019 7512    Phone: 1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to hrb@cityofpaloalto.org and will be provided to the Board and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson's presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking members agree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes for all combined speakers. The Chair may reduce the allowed time to speak on Study Sessions and Actions Items to two (2) minutes or less to accommodate a larger number of speakers. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to hrb@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT  Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Historic Resources Board Schedule of Meetings and Assignments STUDY SESSION Public Comment is Permitted. Three (3) minutes per speaker. 2.Study Session for Historic Resources Board Awards APPROVAL OF MINUTES Public Comment is Permitted. Three (3) minutes per speaker. 3.Approval of Historic Resources Board Draft Minutes of February 13, 2025 BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to hrb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Board, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Board, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 968 0019 7512   Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  1 Regular Meeting March 13, 2025 HISTORIC RESOURCES BOARDRegular MeetingThursday, March 13, 2025Council Chambers & Hybrid8:30 AMBoard member Geddes Ulinskas Remote Call‐In Location:1800 Thayer Ave., Los Angeles, CA90025Historic Resources Board meetings will be held as “hybrid” meetings with the option to attendby teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e   m e e t i n g   w i l l   b e   b r o a d c a s t   o n   C a b l e   T V   C h a n n e l   2 6 ,   l i v e   o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas areavailable at https://bitly.com/paloaltoHRB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96800197512)Meeting ID: 968 0019 7512    Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tohrb@cityofpaloalto.org and will be provided to the Board and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak on Study Sessions andActions Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted only by email to hrb@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT  Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Historic Resources Board Schedule of Meetings and Assignments STUDY SESSION Public Comment is Permitted. Three (3) minutes per speaker. 2.Study Session for Historic Resources Board Awards APPROVAL OF MINUTES Public Comment is Permitted. Three (3) minutes per speaker. 3.Approval of Historic Resources Board Draft Minutes of February 13, 2025 BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to hrb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Board, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Board, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 968 0019 7512   Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  2 Regular Meeting March 13, 2025 HISTORIC RESOURCES BOARDRegular MeetingThursday, March 13, 2025Council Chambers & Hybrid8:30 AMBoard member Geddes Ulinskas Remote Call‐In Location:1800 Thayer Ave., Los Angeles, CA90025Historic Resources Board meetings will be held as “hybrid” meetings with the option to attendby teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e   m e e t i n g   w i l l   b e   b r o a d c a s t   o n   C a b l e   T V   C h a n n e l   2 6 ,   l i v e   o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas areavailable at https://bitly.com/paloaltoHRB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96800197512)Meeting ID: 968 0019 7512    Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tohrb@cityofpaloalto.org and will be provided to the Board and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak on Study Sessions andActions Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to hrb@cityofpaloalto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT  Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Historic Resources Board Schedule of Meetings and Assignments STUDY SESSION Public Comment is Permitted. Three (3) minutes per speaker. 2.Study Session for Historic Resources Board Awards APPROVAL OF MINUTES Public Comment is Permitted. Three (3) minutes per speaker. 3.Approval of Historic Resources Board Draft Minutes of February 13, 2025 BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to hrb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Board, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Board, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 968 0019 7512   Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  3 Regular Meeting March 13, 2025 HISTORIC RESOURCES BOARDRegular MeetingThursday, March 13, 2025Council Chambers & Hybrid8:30 AMBoard member Geddes Ulinskas Remote Call‐In Location:1800 Thayer Ave., Los Angeles, CA90025Historic Resources Board meetings will be held as “hybrid” meetings with the option to attendby teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e   m e e t i n g   w i l l   b e   b r o a d c a s t   o n   C a b l e   T V   C h a n n e l   2 6 ,   l i v e   o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas areavailable at https://bitly.com/paloaltoHRB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96800197512)Meeting ID: 968 0019 7512    Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tohrb@cityofpaloalto.org and will be provided to the Board and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak on Study Sessions andActions Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to hrb@cityofpaloalto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.CALL TO ORDER/ ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Board majority may modify the agenda order to improve meeting management.CITY OFFICIAL REPORTS1.Historic Resources Board Schedule of Meetings and AssignmentsSTUDY SESSIONPublic Comment is Permitted. Three (3) minutes per speaker.2.Study Session for Historic Resources Board AwardsAPPROVAL OF MINUTESPublic Comment is Permitted. Three (3) minutes per speaker.3.Approval of Historic Resources Board Draft Minutes of February 13, 2025BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDASMembers of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to hrb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Board, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Board, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 968 0019 7512   Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  4 Regular Meeting March 13, 2025 Item No. 1. Page 1 of 1 Historic Resources Board Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: March 13, 2025 Report #: 2503-4244 TITLE Historic Resources Board Schedule of Meetings and Assignments RECOMMENDATION Staff recommends the Historic Resources Board (HRB) review and comment as appropriate. BACKGROUND Attached is the HRB meeting schedule and attendance record for the calendar year. This is provided for informational purposes. If individual Boardmembers anticipate being absent from a future meeting, it is requested that it be brought to staff‘s attention when considering this item. No action is required by the HRB for this item. ATTACHMENTS Attachment A: 2025 HRB Meeting Schedule & Assignments AUTHOR/TITLE: Steven Switzer, Historic Preservation Planner Item 1 Staff Report     Packet Pg. 5     Historic Resources Board 2025 Meeting Schedule & Assignments 7 1 7 6 2025 Meeting Schedule Meeting Dates Time Location Status Planned Absences 1/9/2025 8:30 AM Hybrid Canceled 2/13/2025 8:30 AM Hybrid Regular 3/13/2025 8:30 AM Hybrid Regular 4/10/2025 8:30 AM Hybrid Regular 5/8/2025 8:30 AM Hybrid Regular 6/12/2025 8:30 AM Hybrid Regular 7/10/2025 8:30 AM Hybrid Regular 8/14/2025 8:30 AM Hybrid Regular 9/11/2025 8:30 AM Hybrid Regular 10/9/2025 8:30 AM Hybrid Regular Pease 11/13/2025 8:30 AM Hybrid Regular 12/11/2025 8:30 AM Hybrid Regular 2025 Subcommittee Assignments January February March April May June Workplan Goal 1: Eagleston-Cieslewicz Workplan Goal 2: Pease Workplan Goal 3: Rohman Workplan Goal 4: Pease & Ulinskas Workplan Goal 5: Rohman & Willis July August September October November December Item 1 Attachment A: 2025 HRB Meeting Schedule & Assignments     Packet Pg. 6     Item No. 2. Page 1 of 3 Historic Resources Board Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: March 13, 2025 Report #: 2503-4299 TITLE Study Session for Historic Resources Board Awards RECOMMENDATION Staff recommends that Historic Resources Board (HRB): 1. Discuss the 2025 HRB Awards Program including: timeline; awards categories; evaluation criteria and process; and how the public can be involved. 2. Review the attached list of 53 projects reviewed by the HRB since 2015 (10 Years). BACKGROUND On August 8, 2024, at the HRB retreat, Goal #5 was added to the HRB Work Plan to establish a HRB Awards Program.1 On October 21, 2024, City Council approved the HRB 24/25 Work Plan.2 Following this, the HRB held meetings on November 14, 2024,3 and February 13, 2025,4 to discuss how to implement a HRB Awards Program. On February 13, 2025, the HRB directed staff to bring forward amended language to the HRB By-Laws and prepare a list of potential eligible projects that have been reviewed in the past 10 years. Comprehensive Plan Policy L-7.6 The HRB Awards Program would implement 2030 Palo Alto Comprehensive Plan Policy L-7.6, 1 August 8, 2024, HRB Meeting Agenda Item 2: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14031 2 HRB 24/25 Work Plan is available online: https://www.cityofpaloalto.org/files/assets/public/v/2/agendas- minutes-reports/agendas-minutes/historic-resources-board/council-approved-hrb-work-plan-fy-24-25.pdf 3 November 14, 2024, HRB Meeting Agenda Item 3: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=14073 4 February 13, 2025, HRB Meeting Agenda Item 3: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=15762 Item 2 Staff Report     Packet Pg. 7     Item No. 2. Page 2 of 3 which states, “Promote awards programs and other forms of public recognition for exemplary Historic Preservation projects.” Purpose The HRB Awards Program would recognize and express appreciation for the efforts to preserve and protect Palo Alto’s culturally, historically, and architecturally significant places that create a vibrant and sustainable community that fully reflects Palo Alto’s diverse past. DISCUSSION Timing and Frequency of Awards In 1973, Senator Henry M. Jackson introduced a resolution designating May 6 through 12 as National Preservation Week, which was later signed into law by President Nixon. In 2005, the National Trust for Historic Preservation expanded the celebration to the entire month of May. The majority of the HRB expressed interest in holding the HRB Awards during the month of May. The HRB discussed at the February 2025 meeting that awards could occur every 5 years, with the exception of the 2025 HRB Awards being held in 2026. Evaluation Criteria and Process In preparation for the 2025 HRB Awards, staff compiled a list of addresses for the HRB’s consideration from the past 10 years (Attachment A). This list includes 53 potential projects to consider and details projects that involved historic review by the HRB. Some of these projects were part of larger development proposals subject to Architectural Review Board (ARB) approval. The HRB may want to model the award program after the ARB Design Awards. The ARB utilizes the following flexible language for criteria and number of awards, “Criteria and number of awards shall be determined by the awarding board.” HRB By-Laws To set forth the rules and regulations for the HRB Awards Program, an amendment to the HRB By-Laws is recommended. The amendment should include an Article detailing the purpose, criteria, frequency, and location of award ceremony. Staff has prepared draft language in Attachment B, based on the ARB By-Laws. This amendment will need to return as an action item at a subsequent meeting. NEXT STEPS Staff will finalize the list of qualifying projects, based on feedback received at this meeting. The finalized project list will then be provided to the HRB based on the process determined for the 2025 awards. At the next scheduled HRB meeting, the board will have the opportunity to review the updated project list. To effectively evaluate potential projects, the board should establish a clear process, including, but not limited to: Item 2 Staff Report     Packet Pg. 8     Item No. 2. Page 3 of 3 1. Amend HRB By-Laws: At the next scheduled meeting, the HRB can choose to take action to amend its By-Laws with an Article on the HRB Awards Program. 2. Divide the Project List: The five board members can each choose a set number of properties from the list, conduct site or “drive by” visits before the next time this item is scheduled for an HRB retreat/meeting. Boardmembers should take photos to help staff compile a presentation for discussion. 3. Define Award Categories: The HRB should consider potential award categories (e.g., Best Design, Public Project, Commercial, Small Project, etc.) and the number of projects to be awarded. Setting a specific limit for each category or establishing a total number of awards that should not be exceeded across all categories could be helpful to consider. ATTACHMENTS Attachment A: HRB Reviewed Projects Since 2015 Attachment B: Draft Revised HRB By-Laws AUTHOR/TITLE: Steven Switzer, Historic Preservation Planner Item 2 Staff Report     Packet Pg. 9     Permit Type Entitlement / Review Date Permit # Development Type Address Work Description 1 HR Minor - Board 02/25/2015 14PLN-00334 Residential 939 UNIVERSITY AV Request by Joyce Wang for Historic Resources Board Review of additions (100 sf on first floor and 149 sf on second floor) to an existing Category 2 home in the R-1 zone district. 2 HR Minor - Board 06/05/2015 14PLN-00264 Residential 575 HAWTHORNE AV Request by Lee Lippert for Single Family Individual Review and Historic Resources Board Review for a second floor addition to an existing single story category II single family residence in the R-2 zone district. 3 HR Minor - Board 06/23/2015 15PLN-00073 Residential 427 LINCOLN AV Request by Carlos Castillo for Historic Review to allow the construction of a 2,064 sq. ft. basement, a 468 sq. ft. first floor rear addition and interior remodel of an existing 2,966 sq. ft. two story single family home in the R-1(10000) zoning district. 4 HR Minor - Board 06/21/2016 15PLN-00237 Non-Residential 355 UNIVERSITY AV 355 University Avenue [15PLN-00237]: Request by Hayes Group Architects, on behalf of Palo Alto Masonic Temple Association, for Major Architectural Review, Historic Review, and Seismic Rehabilitation Floor Area Bonus for a new façade and signage, new second story with outdoor rooftop patio area, and interior modifications at 355 University Avenue, and a new façade and site improvements to the groundfloor and adjacent public alley at 461 Florence Street for Design Within Reach. The project requests approval of a seismic rehabilitation floor area bonus for the addition of the new second story. Zoning District: Downtown Commercial (CD-C(GF)(P)). Environmental Assessment: Categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per CEQA Guideline Section 15301 Existing Facilities, Section 15304 Minor Alterations to Land, and Section 15311 Accessory Structures. 5 HR Minor - Board 08/10/2017 16PLN-00395 Non-Residential 303 PARKSIDE DR Request for Architectural Review and to allow for the construction of a new 1,908 square foot pool room, trash enclosure, patio, and landscaping, and to revise the existing Conditional Use Permit for the site to allow for updated operations. Environmental Assessment: Consistent with the Secretary of the Interior's Standards for Rehabilitation and exempt from the provisions of the California Environmental Quality Act per Section 15303. Zoning District: R- 1(8000)(S). 6 HR Minor - Board 08/15/2017 16PLN-00380 Residential 400 CHANNING AV Request by Jing Quan, on behalf of GLWS, for Board level Architectural Review to allow the demolition of an existing one story medical office and the construction of two two-story homes, each with a basement and a secondary dwelling unit above a detached two-car garage in the DHS zoning district of SOFA I CAP. Request for subdivision of the existing parcel into two parcels under Planning Application 16PLN-00381. 7 HR Minor - Board 05/09/2018 17PLN-00454 Non-Residential 526 WAVERLEY ST Request for an Architectural Review and a Historic Review to allow for facade restoration to an existing commercial building located at 526 Waverley Street. Environmental Assessment: Pending. Zone District: CD-C(GF)(P) (Downtown Commercial). 8 HR Minor - Board 01/30/2020 18PLN-00185 Residential 840 KIPLING ST Request for Individual Review, Variance and Historic Review application, to allow exterior modifications and construction of a 184 square foot first-story addition and a 489 square foot second-story addition to an existing single-story residence on a substandard parcel. The Variance is requested to allow second- story addition on a substandard lot and to allow an approximately 6.3 foot extension to the existing non-complying first-floor wall on the west elevation, where the existing home is located 3.5’ from the interior side property line. Environmental Assessment: Exempt from CEQA in Accordance with Guideline Section 15301 (Additions to Residential). Zoning District: R-2 (Two Family Residential District). 9 HR Minor - Board 09/16/2022 21PLN-00209 Non-Residential 525 UNIVERSITY AV Request for Minor Staff Architectural Review and Board Level Historic Resources Board Review to Allow the renovation of the exterior landscape courts. A new metal pergola structure attached to the west side of the historic 525 University Avenue main tower; and a new free standing pergola to the upper plaza. Replacement of curtain wall at all four sides of the first three stories of main tower building with in-kind glazing/mullion pattern and low e-glass, while retaining the existing granite spandrel and cladding on the historic building facade. Environmental Assessment: Exempt from the California Environmental Quality Act per Sections 15301 (Existing Facilities) and 15331 (Historic Resources Rehabilitation). Zoning District: CS-C (P)(Commercial Service, Community, Pedestrian Shopping) 10 HR Major - Board 02/05/2015 14PLN-00301 Residential 251 LINCOLN AV Request by Margaret Wimmer for Historic Review and a Home Improvement Exception to allow additions to the existing Category 4 Historic Resource (Professorville). The requested exceptions are for additional floor area added to the first and second floor and a new basement that would extend 4 feet into the front setback. Zone: R-1. HRB Awards Item 2 Attachment A: HRB Projects     Packet Pg. 10     Permit Type Entitlement / Review Date Permit # Development Type Address Work Description HRB Awards 11 HR Major - Board 03/25/2015 13PLN-00267 Commerical 261 HAMILTON AV Request by Cody Anderson Wasney Architects for Architectural Review and Historic Resources Board review of a Historic Rehabilitation for Category 3 Historic Resource located within the Ramona Street Historic District. The project includes four new parking spaces in the below-grade garage and the proposed floor area will not exceed 38,774 gross sq. ft. Zone District: CD-C(GF)(P). Environmental Assessment: Exempt from the California Environmental Quality Act per Sections 15331 Historical Resource Rehabilitation and 15301 Existing Facilities. 12 HR Major - Board 08/04/2015 13PLN-00381 Commerical 2555 PARK BL Request by FGY Architects for major Architectural Review to allow the construction of a new three story, 24,466 square foot office building in the Community Commercial (CC(2)) zone district. 13 HR Major - Board 03/05/2016 15PLN-00290 Public Project 300 HOMER AV Request by Palo Alto History Museum for Historic and Architectural Review of the proposed historic rehabilitation of the 19,182 sq. ft. Roth Building and a 1,398 sq. ft. addition to a Category 2 historic structure. Minor exceptions are requested to allow off-site parking and allow a front yard encroachment of three feet for the proposed additions at the rear elevation. The application includes a request of a Conditional Use permit to allow Community Facility use. Environmental Assessment: Categorically exempt from California Environmental Quality Act under Class 15331 - Historic Resource Restoration and Rehabilitation. Zone District: PF (Public Facilities) in SOFA CAP I. 14 HR Major - Board 01/24/2017 16PLN-00092 Non-Residential 450 BRYANT ST Request by Lisa Hendrickson, on behalf of Avenidas, for Major Architectural Review and Historic Review for the proposed interior renovation of an existing historic building (1927) at 450 Bryant Street, the demolition of an existing 2,592 square foot addition (1978) and replacement with a new 9,751 square foot addition, and site improvements in the Public Facilities (PF) zoning district. The net increase in floor area at the property is 7,158 square feet. The property is owned by the City of Palo Alto. 15 HR Major - Board 04/04/2018 18PLN-00042 Non-Residential 1451 MIDDLEFIELD RD Request for Architectural Review to allow for the installation of composite shingle to the Junior Museum and Zoo. The plans propose roof material modifications from 17PLN-00147. Environmental Assessment: Pending. Zone District: PF (Public Facility). 16 HR Major - Board 06/15/2018 17PLN-00147 Non-Residential 1451 MIDDLEFIELD RD Request by Sarah Vaccaro for an Architectural Review and Historic Review to allow for renovations to the Junior Museum and Zoo located at 1451 Middlefield Road. The proposed design for the Junior Museum and Zoo project includes constructing a new 15,033 sq. ft. one-story museum and education building, outdoor zoo with netted enclosure, and perimeter site improvements on the site of the current facilities. The project scope also includes the reconfiguration of the existing shared parking lot, fire access and coverage, accessible parking stalls and pathways, storm drainage, and site lighting. Zone District: PF. 17 HR Major - Board 07/01/2020 20PLN-00024 Non-Residential 235 HAMILTON AV Request by Stephanie Wansek to change the Historic Designation of the Cardinal Hotel at 235 Hamilton Ave. Zoning District: CD-C(GF)(P). 18 HR Major - Board 07/08/2020 19PLN-00038 Non-Residential 488 UNIVERSITY AV Request for a Waiver from Title 18 to Allow Conversion of a Residential Use to a Hotel Use to Accommodate 100 Guestrooms. In addition, the applicant requests Approval of an Architectural Review and Historic Review Application for Interior and Exterior Renovations to the Hotel President and a Parking Adjustment to Accommodate the Conversion to a Hotel Use. The Applicant also requests a Conditional Use Permit to Allow for Restoration and Use of a Historic Rooftop Garden. Proposed Revisions Include Structural and Seismic Retrofit of the Existing Structure. Zone District: Downtown Commercial District with Ground Floor and Pedestrian Overlays (CD-C)(GF)(P). Environmental Assessment: Exempt from the Provisions of the California Environmental Quality Act Pursuant to CEQA Guidelines Sections 15332 (in-fill development), 15331 (Historical Resource Restoration/Rehabilitation), 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction). 19 HR Major - Board 04/21/2022 22PLN-00083 Residential 567 HALE ST 567 Hale Street [21BLD-02531]: Request for Historic Resources Board Review of a Building Permit Application for Consistency with the Secretary of the Interior's Standards. The Project Includes Exterior Modifications to a Local Historic Resource Category II. Zone District: R-1 (10,000). Environmental Assessment: Exempt from the California Environmental Quality Act per Sections 15268 (Ministerial Projects). Item 2 Attachment A: HRB Projects     Packet Pg. 11     Permit Type Entitlement / Review Date Permit # Development Type Address Work Description HRB Awards 20 HR Major - Board 06/16/2022 21PLN-00318 Non-Residential 526 WAVERLEY ST Board Level Historic Review and Architectural Review for Removal of existing one-story addition at rear of building. and installation of fence and shade structure. Replacement of existing elevator with new. Installation of new interior stair, modifications to second floor and partitions. New front door. Relocation of electric and gas service, upgrading of existing HVAC equipment, installation of fire sprinklers, new lighting. New ADA restroom. New signage. Environmental Assessment: Exempt from the California Environmental Quality Act per Sections 15301 (Existing Facilities) and 15331 (Historic Resources Rehabilitation) 21 HR Major - Board 09/13/2022 16PLN-00238 Non-Residential 1310 BRYANT ST Project Description: A Request by the Castilleja School Foundation to amend an existing Conditional Use Permit (CUP) for Castilleja School to provide for increased student enrollment and phased site improvements. The proposal requests an increase in student enrollment (from the existing CUP cap of 415 students) to a maximum of 540 students over the course of a phased implementation plan with increases contingent on strict transportation demand measures. There will be no change to the amount of above-grade floor area that exists on the campus and building coverage is proposed to be reduced on the site. Publication of the EIR occurred in July 2019. Final EIR published July 2020. CUP and Variance were reviewed by the Planning and Transportation Commission in 2020. Council reviewed the EIR and project in March 2021 and remanded the applications to the the PTC and ARB. Variance request is associated with replacement of gross floor area on the existing campus. CUP includes request for the establishment of on-site temporary school facilities (modular buildings) on Spieker Field for use during the construction of Phase 4 (which is the demolition of four buildings on the current campus parcel and replacement of the existing above-grade gross floor area, described in greater detail in the project submittal). 22 HR Major - Board 07/22/2024 24PLN-00032 Non-Residential 411 KIPLING ST Request for Major Historic Resource Board (HRB) Review for the proposed upgrade of the historic designation of an existing Category 4 (“Contributing Building”) Historic Resource in the City Inventory to Category 2 (“Major Building”). Environmental Assessment: No project under California Environmental Quality Act and CEQA Guidelines per Section 21065. Zoning District: CD-C(P). 23 HR Major - Board 07/22/2024 24PLN-00039 Non-Residential 271 UNIVERSITY AV Request for Major Historic Resource Board (HRB) Review for the proposed upgrade of the historic designation of an existing Category 3 (“Contributing Building”) Historic Resource in the City Inventory to Category 2 (“Major Building”). Environmental Assessment: No project under California Environmental Quality Act and CEQA Guidelines per Section 21065. CD- C(GF)(P) - Downtown Commercial District (Ground Floor) (Pedestrian Shopping). 24 HR Major - Board 08/21/2024 24PLN-00077 Non-Residential 261 HAMILTON AV, STE 010 Request for Major Historic Resource Board (HRB) Review for Historic Designation Reclassification, From a Local Historic Resource Category 3 to a Category 1. Environmental Assessment: No project under California Environmental Quality Act and CEQA Guidelines per Section 21065. Zone District: CD-C (GF)(P) - Downtown Commercial with Ground Floor and Pedestrian Shopping Combining District. 25 HR Major - Board 10/23/2024 24PLN-00134 Non-Residential 431 KIPLING ST Request for Major Historic Resource Board (HRB) Review for the proposed upgrade of the historic designation of an existing Category 4 (“Contributing Building”) Historic Resource in the City Inventory to Category 2 (“Major Building”). Environmental Assessment: No project under California Environmental Quality Act and CEQA Guidelines per Section 21065. CD-C (P) - Downtown Commercial District (Pedestrian Shopping). 26 HR Major - Board 11/25/2024 24PLN-00172 Residential 1023 FOREST AV Request for Home Improvement Exception and Major Historic Resource Board (HRB) Review for the rehabilitation and restoration of an existing Category 2 home. Original historic belvedere and brick chimneys. New incidental exterior window and door replacement; introduction of new hardscape elements including entry gates, brick paths, driveway, and wood deck; and new detached single car garage. Environmental Assessment: Exempt per CEQA Section 15301 (Existing Facilities) and 15303 (New Construction or Conversion of Small Structures). Zoning District: R-1 (Single Family Residential). 27 Home Improvem ent Exception 02/05/2015 14PLN-00301 251 LINCOLN AV Request by Margaret Wimmer for Historic Review and a Home Improvement Exception to allow additions to the existing Category 4 Historic Resource (Professorville). The requested exceptions are for additional floor area added to the first and second floor and a new basement that would extend 4 feet into the front setback. Zone: R-1. 28 Home Improvem ent Exception 06/05/2015 14PLN-00482 Residential 575 HAWTHORNE AV Request by Lee Lippert for a Home Improvement Exception to allow an addition that would exceed the allowable lot coverage by 163 sf and floor area by 127 sf for a single family home. Project is also subject to Individual Review and Historic Review (Category 2 resource). Item 2 Attachment A: HRB Projects     Packet Pg. 12     Permit Type Entitlement / Review Date Permit # Development Type Address Work Description HRB Awards 29 Home Improvem ent Exception 09/29/2015 15PLN-00245 Residential 308 LINCOLN AV Request by Brandon Corey for approval of an HIE and Staff level historic review to encroach into the daylight plane. Zone District R-1 30 Home Improvem ent Exception 05/16/2017 16PLN-00434 Residential 381 LINCOLN AV Request by Evan Ng for a Home Improvement Exception for a Category 4 Historic structure to allow for the increase in depth of an existing legal non- complying wall within a side yard setback by 2' 6" to allow for a basement where there is an existing crawl space. Other changes include the addition, removal, and replacement of some windows and doors. Zoning District: R-1(10000). 31 General 01/06/2021 20PLN-00241 Mixed Use 488 UNIVERSITY AV Request for Tier 1 Wireless Application to remove (3)existing antennas and replace with (3) New antennas within existing FRP, 1 per sector, remove (3) RRUs and replace with (3) RRU's, 1 per sector, remove (3) existing RRUS11 B5 from the rooftop platform, install (1) Vertiv Battery enclosure with (2) strings of batteries on the rooftop. HISTORIC: Category 2. Environmental Assessment: Exempt from the provisions of the California Environmental Quality Act per Section 15301. Zoning District: CD-C (GF)(P) (Downtown Commercial). 32 Conditiona l Use Permit 04/03/2015 14PLN-00473 Non-Residential 271 UNIVERSITY AV Request by Reza Javandel for minor staff level Architectural Review and staff level Historic Review for facade improvements, including new signage, an awning, paint colors, heaters, illuminated menu boxes, and sidewalk tables and chairs. The application also includes a request for an amendment to the existing Conditional Use Permit to allow the sale of spirits and the service of alcohol outside the building at a single row of sidewalk tables and chairs in the CD-C (GF)(P) zone district for new restaurant named Local Union 271. 33 Conditiona l Use Permit 03/05/2016 15PLN-00290 Non-Residential 300 HOMER AV Request by Palo Alto History Museum for Historic and Architectural Review of the proposed historic rehabilitation of the 19,182 sq. ft. Roth Building and a 1,398 sq. ft. addition to a Category 2 historic structure. Minor exceptions are requested to allow off-site parking and allow a front yard encroachment of three feet for the proposed additions at the rear elevation. The application includes a request of a Conditional Use permit to allow Community Facility use. Environmental Assessment: Categorically exempt from California Environmental Quality Act under Class 15331 - Historic Resource Restoration and Rehabilitation. Zone District: PF (Public Facilities) in SOFA CAP I. 34 Conditiona l Use Permit 10/05/2023 23PLN-00178 Non-Residential 444 E University Ave AV, BLDG 444 Request for Conditional Use Permit (CUP) - Alcohol Service (Wine and Beer) for Shekoh Confections Cafe. Environmental Assessment: Pending. Zoning District: CD-C (GF)(P). Historic Status: Category 2 (Birge Clark). For More Information Contact the Project Planner Nishita Kandikuppa at Nishita.Kandikuppa@CityofPaloAlto.org 35 AR Sign - Board 01/02/2016 15PLN-00401 Non-Residential 261 HAMILTON AV Request by Roxy Rapp on behalf of Hamilton-Ramona Partners for Architectural and Historic Review for a master sign program that includes three (3) new illuminated wall signs and five (5) new projecting blade signs at the ground floor of street-facing elevations at 261 Hamilton Avenue in the CD-C(GF)(P) District. Blade signs require a Sign Exception for proposed placement. 36 AR Minor - Staff 03/05/2016 15PLN-00290 Non-Residential 300 HOMER AV Request by Palo Alto History Museum for Historic and Architectural Review of the proposed historic rehabilitation of the 19,182 sq. ft. Roth Building and a 1,398 sq. ft. addition to a Category 2 historic structure. Minor exceptions are requested to allow off-site parking and allow a front yard encroachment of three feet for the proposed additions at the rear elevation. The application includes a request of a Conditional Use permit to allow Community Facility use. Environmental Assessment: Categorically exempt from California Environmental Quality Act under Class 15331 - Historic Resource Restoration and Rehabilitation. Zone District: PF (Public Facilities) in SOFA CAP I. 37 AR Minor - Staff 05/14/2016 15PLN-00145 Non-Residential 1305 MIDDLEFIELD RD Request by the City of Palo Alto Public Works Engineering Division for Architectural Review for permission to install new HVAC mechanical equipment and fenced enclosure at the exterior southwest corner of the existing property at 1305 Middlefield Road, the Lucie Stern Community Center. Historic Designation: Category 1. Zone: Public Facility (PF). Environmental Assessment: Exempt from the provisions of the California Environmental Quality Act (CEQA) per CEQA Guidelines Sections 15301 and 15331. 38 AR Minor - Staff 12/08/2016 16PLN-00371 Non-Residential 790 HIGH ST Request by Christienne Hadley of Wilbur Properties, on behalf of Michael Fowle, for Minor Architectural Review to allow exterior paint on an existing Category 3 historic building in the RT-35 zoning district. 39 AR Minor - Staff 08/03/2017 17PLN-00151 Non-Residential 475 HOMER AV Request by Mousam Adcock for an Architectural Review and Historic Review to allow for renovation of interior and exterior site improvements to the Women's Club of Palo Alto at 475 Homer Avenue. Zoning District: Multiple Family Residential (RM-30). Environmental Assessment: Exempt from the provisions of the California Environmental Quality per CEQA Guidelines Section 15301/15331. Item 2 Attachment A: HRB Projects     Packet Pg. 13     Permit Type Entitlement / Review Date Permit # Development Type Address Work Description HRB Awards 40 AR Minor - Staff 05/09/2018 17PLN-00454 Non-Residential 526 WAVERLEY ST Request for an Architectural Review and a Historic Review to allow for facade restoration to an existing commercial building located at 526 Waverley Street. Environmental Assessment: Pending. Zone District: CD-C(GF)(P) (Downtown Commercial). 41 AR Minor - Staff 06/19/2018 17PLN-00385 Non-Residential 535 RAMONA ST Request for an Architectural Review and a Historic Review to allow for the relocation of electrical service equipment into a existing electrical closet at 535 Ramona Street. The project also proposes the removal of an existing planter, the installation of new code compliant electrical closet doors, repainting the rear of the building, and the installation of a new awning over an existing building entrance. Environmental Assessment: Pending. Zone District: CD-C(GF)(P) (Downtown Commercial). 42 AR Minor - Staff 12/18/2018 18PLN-00321 Non-Residential 300 HOMER AV Request by Palo Alto History Museum for Architectural Review for an extension of the previously approved entitlement 15PLN-00290 for the proposed historic rehabilitation of the 19,182 sq. ft. Roth Building and a 1,398 sq. ft. addition to a Category 2 historic structure. Minor exceptions are requested to allow off-site parking and allow a front yard encroachment of three feet for the proposed additions at the rear elevation. Environmental Assessment: Categorically exempt from California Environmental Quality Act under Class 15331 - Historic Resource Restoration and Rehabilitation. Zone District: PF (Public Facilities) in SOFA CAP I. 43 AR Minor - Staff 04/30/2021 21PLN-00015 Residential 819 RAMONA ST PUBLIC HEARING / QUASI-JUDICIAL. 819 Ramona Street [21PLN-00015]: Request for Historic Resources Board Review of a Minor Architectural Review Application for Consistency with the Secretary of Interior Standards. The Project Includes the Installation of a new Ridge Skylight and Four New Windows at the Rear Elevation at the AME Zion Church, Classified as a Local Historic Resource Category III. Zone District: AMF (MUO). Environmental Assessment: Exempt from the California Environmental Quality Act per Sections 15331 (Historical Resource Rehabilitation). 44 AR Minor - Staff 06/16/2022 21PLN-00318 Non-Residential 526 WAVERLEY ST Board Level Historic Review and Architectural Review for Removal of existing one-story addition at rear of building. and installation of fence and shade structure. Replacement of existing elevator with new. Installation of new interior stair, modifications to second floor and partitions. New front door. Relocation of electric and gas service, upgrading of existing HVAC equipment, installation of fire sprinklers, new lighting. New ADA restroom. New signage. Environmental Assessment: Exempt from the California Environmental Quality Act per Sections 15301 (Existing Facilities) and 15331 (Historic Resources Rehabilitation) 45 AR Minor - Staff 02/28/2024 23PLN-00275 Non-Residential 321 CALIFORNIA AV Request for a Minor Staff Level Architectural Review for minor revisions to the previously approved Architectural Review and Historic Resources Board Review application (21PLN-00330). The proposed modifications include reductions to the previously approved onsite parking in accordance with Assembly Bill 2097 allowances. In addition, the project no longer proposes the demolition of a portion of the existing building at the rear and the previously proposed separate trash enclosure would be incorporated into the rear of the existing building. The outdoor patio along Birch has been revised to eliminate the covered pavilion addition and instead proposes an open trellis over the outdoor areas. Zoning District: CC(2)(R)(P). Environmental Assessment: Exempt from the provisions of the California Environmental Quality Act (CEQA) in accordance with CEQA guidelines section 15301 (existing facilities). 46 AR Minor - Staff 12/30/2024 24PLN-00125 Non-Residential 233 UNIVERSITY AV Request for Minor Architectural Review, Conditional Use Permit, and Design Enhancement Exception to allow the renovation of an existing non-historic retail and restaurant building to add a new roof deck, associated elevator, and two exit stairs required by building code. The Design Enhancement Exception is requested to allow for a five feet and eight inches wide and nine feet tall stair encroachment into the required forty-five-degree plain along the southwest left side of the building. Minor façade changes include the replacement of brick under existing archways with glazing along University Avenue, three existing windows along Ramona Street expanded downward and metal added over existing wood lintels. Environmental Assessment: Exempt from the provisions of CEQA per Section 15301 (Existing Facilities). Zoning District: CD-C(GF)(P). For more information contact the Project Planner Kristina Dobkevicius at Kristina.Dobkevicius@CityofPaloAlto.org. Item 2 Attachment A: HRB Projects     Packet Pg. 14     Permit Type Entitlement / Review Date Permit # Development Type Address Work Description HRB Awards 47 AR Minor - Board 04/22/2016 15PLN-00369 Non-Residential 700 WELCH RD Request by Joel Karr of WK Design Group, on behalf of the Board of Trustees of the Leland Stanford Junior University, for Minor Architectural Review and Historic Review for façade changes and site improvements, as well as review for a Conditional Use Permit for Alcohol Sales, for Vina Enoteca Restaurant at the Stanford Barn. Zoning District: Planned Community (PC-1992). Environmental Assessment: Categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per CEQA Guideline Section 15301 Existing Facilities, Section 15304 Minor Alterations to Land, and Section 15331 Historical Resource Restoration/Rehabilitation. 48 AR Minor - Board 06/04/2022 21PLN-00330 Non-Residential 321 California AV Request for a Minor Board Level Architectural Review application to allow the demolition of a 1969 addition to 321 California Ave and the construction of a new dining pavilion, bar, and courtyard. The project also includes a reconfigured parking lot and spaces and a new trash enclosure. Zoning District: CC(2)(R)(P). Environmental Assessment: California Environmental Quality Act (CEQA) Exempt per Guidelines 15301 for Existing Structures,15302 for Reconstruction and 15331 for Restoration of Historic Resource. For more information, contact the Project Planner Claire Raybould at claire.raybould@cityofpaloalto.org 49 AR Major - Board 03/25/2015 13PLN-00267 Commerical 261 HAMILTON AV Request by Cody Anderson Wasney Architects for Architectural Review and Historic Resources Board review of a Historic Rehabilitation for Category 3 Historic Resource located within the Ramona Street Historic District. The project includes four new parking spaces in the below-grade garage and the proposed floor area will not exceed 38,774 gross sq. ft. Zone District: CD-C(GF)(P). Environmental Assessment: Exempt from the California Environmental Quality Act per Sections 15331 Historical Resource Rehabilitation and 15301 Existing Facilities. 50 AR Major - Board 06/21/2016 15PLN-00237 Non-Residential 355 UNIVERSITY AV 355 University Avenue [15PLN-00237]: Request by Hayes Group Architects, on behalf of Palo Alto Masonic Temple Association, for Major Architectural Review, Historic Review, and Seismic Rehabilitation Floor Area Bonus for a new façade and signage, new second story with outdoor rooftop patio area, and interior modifications at 355 University Avenue, and a new façade and site improvements to the groundfloor and adjacent public alley at 461 Florence Street for Design Within Reach. The project requests approval of a seismic rehabilitation floor area bonus for the addition of the new second story. Zoning District: Downtown Commercial (CD-C(GF)(P)). Environmental Assessment: Categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per CEQA Guideline Section 15301 Existing Facilities, Section 15304 Minor Alterations to Land, and Section 15311 Accessory Structures. 51 AR Major - Board 01/24/2017 16PLN-00092 Non-Residential 450 BRYANT ST Request by Lisa Hendrickson, on behalf of Avenidas, for Major Architectural Review and Historic Review for the proposed interior renovation of an existing historic building (1927) at 450 Bryant Street, the demolition of an existing 2,592 square foot addition (1978) and replacement with a new 9,751 square foot addition, and site improvements in the Public Facilities (PF) zoning district. The net increase in floor area at the property is 7,158 square feet. The property is owned by the City of Palo Alto. 52 AR Major - Board 06/15/2018 17PLN-00147 Non-Residential 1451 MIDDLEFIELD RD Request by Sarah Vaccaro for an Architectural Review and Historic Review to allow for renovations to the Junior Museum and Zoo located at 1451 Middlefield Road. The proposed design for the Junior Museum and Zoo project includes constructing a new 15,033 sq. ft. one-story museum and education building, outdoor zoo with netted enclosure, and perimeter site improvements on the site of the current facilities. The project scope also includes the reconfiguration of the existing shared parking lot, fire access and coverage, accessible parking stalls and pathways, storm drainage, and site lighting. Zone District: PF. 53 AR Major - Board 07/08/2020 19PLN-00038 Non-Residential 488 UNIVERSITY AV Request for a Waiver from Title 18 to Allow Conversion of a Residential Use to a Hotel Use to Accommodate 100 Guestrooms. In addition, the applicant requests Approval of an Architectural Review and Historic Review Application for Interior and Exterior Renovations to the Hotel President and a Parking Adjustment to Accommodate the Conversion to a Hotel Use. The Applicant also requests a Conditional Use Permit to Allow for Restoration and Use of a Historic Rooftop Garden. Proposed Revisions Include Structural and Seismic Retrofit of the Existing Structure. Zone District: Downtown Commercial District with Ground Floor and Pedestrian Overlays (CD-C)(GF)(P). Environmental Assessment: Exempt from the Provisions of the California Environmental Quality Act Pursuant to CEQA Guidelines Sections 15332 (in-fill development), 15331 (Historical Resource Restoration/Rehabilitation), 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction). Item 2 Attachment A: HRB Projects     Packet Pg. 15     011415 cs 0131565 1 Rev. June 13, 2024 RULES AND REGULATIONS AND BY-LAWS OF THE PALO ALTO HISTORIC RESOURCES BOARD ARTICLE I NAME Section 1.0 The name of this board shall be the PALO ALTO HISTORIC RESOURCES BOARD (HRB) ARTICLE II Section 2.0 This board shall perform any duties imposed upon it by Ordinances of the City of Palo Alto and by applicable State and Federal law, or as requested by the City Council of the City of Palo Alto. ARTICLE III Officers Section 3.0 The officers of the Board Shall consist of a Chairperson, a Vice Chairperson, and a Secretary who shall be a non-voting member. Section 3.1 The offices of Chairperson and Vice Chairperson shall be elected from among the appointed members of the Board, and the person so elected shall serve for a term of one year or until a successor is elected. Elections shall be held at the first meeting in April that has full member attendance each year or following the first meeting with newly appointed Board members in attendance, when this occurs after the first April meeting. Section 3.2 The Director of Planning and Community Environment of the City of Palo Alto or his/her designated representative shall be the Secretary of the Board. Section 3.3 The duties of the offices of the HRB shall be as follows: Section 3.31 It shall be the duty of the Chairperson to preside over all meeting of the Board, to appoint committees and to serve as an ex-officio member of the committees so appointed, to call special meetings of the Board and to designate the time and place of such meeting, to set the date and time for the public hearing held by the Board, to sign documents and correspondence in the name of the Board, and to represent the Board before the City Council, its commissions and committees, and such other groups and organizations as may be appropriate. The Chairperson may designate the Vice Chairperson, or in the Vice Chairperson’s absence, another member of the Board to act in his/her stead. Section 3.32 It shall be the duty of the Vice Chairperson to assist the Chairperson and to act in his/her stead during his/her absence. Item 2 Attachment B: DRAFT HRB Bylaws     Packet Pg. 16     011415 cs 0131565 2 Rev. June 13, 2024 Section 3.33 It shall be the duty of the Secretary to keep a record of all meeting of the Board, to accept in the name of the Board documents and correspondence addressed to it, to present such correspondence to the Board, and perform other staff functions as deemed necessary by the Board. The Secretary will determine the agenda for all public meeting of the Board, based upon an assessment of the applications made to the City requiring historic architectural review, and based also upon the desirability of hearing such other matters as may be deemed, by the Chairperson or by the Secretary, to be of concern to the Board. ARTICLE IV Committees Section 4.0 The Chairperson shall appoint special committees as they be desired or required. ARTICLE V Quorums and Voting Section 5.0 Three members of the Board shall constitute a quorum for the purposes of conducting business. Section 5.1 All actions taken must be by affirmative vote of majority of those Board members present, except to adjourn or continue for lack of a quorum. A tie vote constitutes a denial of an item, except that a member of the Board may then move that the item be reconsidered or continued to another meeting. A majority of the Board may then vote to reconsider or continue the item to another meeting. ARTICLE VI Meetings Section 6.0 Regular meetings of the HRB shall be held monthly or at the pleasure of the Chairperson, but no fewer than four meetings per year. The Chairperson shall establish the dates of the meetings. Meetings shall be held on Thursday at 8:30 A.M. in the Palo Alto City Hall. HRB regular meetings shall occur on alternate Thursdays from ARB regular meetings. Regular meetings may be adjourned and reconvened upon a majority vote of the members present. Section 6.1 Special meetings may be called at any time by the Chairperson, or at the request of three members, by a written or oral notice given to each member at least 48 hours before the time specified for the proposed meeting. Item 2 Attachment B: DRAFT HRB Bylaws     Packet Pg. 17     011415 cs 0131565 3 Rev. June 13, 2024 Section 6.2 Boardmembers may attend remotely to the extent permitted by State law. ARTICLE VII Rules Section 7.0 All meetings of the Board shall be conducted in accordance with a modified Robert’s Rules of Order. ARTICLE VIII Preservation Awards Section 8.0 Preservation Awards for outstanding built projects may be awarded every 5 years beginning in 2025. Award-winning projects shall be selected from those reviewed by the HRB, and completed since the last awards were made. Section 8.1 Criteria and number of awards shall be determined by the awarding board. Section 8.2 Winning projects may be displayed in the City Hall lobby for one month following the presentation of awards. The HRB shall request that the Mayor of the City of Palo Alto issue an appropriate proclamation. THE FOREGOING BY-LAWS WERE ADOPTED BY A MAJORITY VOTE OF THE PALO ALTO HISTORIC RESOURCES BOARD THE 4TH DAY OF FEBRUARY 2015. Amended: January 6, 2017 March 9, 2023 June 13, 2024 Item 2 Attachment B: DRAFT HRB Bylaws     Packet Pg. 18     Item No. 3. Page 1 of 1 Historic Resources Board Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: March 13, 2025 Report #: 2503-4246 TITLE Approval of Historic Resources Board Draft Minutes of February 13, 2025 RECOMMENDATION Staff recommends the Historic Resources Board (HRB) review and approve the attached meeting minutes. ATTACHMENTS Attachment A: February 13, 2025 Draft HRB Minutes AUTHOR/TITLE: Steven Switzer, Historic Preservation Planner Item 3 Staff Report     Packet Pg. 19     City of Palo Alto Page 1 HISTORIC RESOURCES BOARD MEETING DRAFT MINUTES: February 13, 2025 Council Chambers & Zoom 8:30 AM Call to Order / Roll Call The Historic Resources Board (HRB) of the City of Palo Alto met on February 13, 2025 in Council Chambers and virtual teleconference at 8:32 a.m. Present: Chair Alisa Eagleston-Cieslewicz, Vice Chair Samantha Rohman, Boardmember Christian Pease, Boardmember Geddes Ulinskas, and Boardmember Caroline Willis Absent: None. Public Comment No requests to speak. Agenda Changes, Additions and Deletions No changes reported. City Official Reports 1. Historic Resources Board Schedule of Meetings and Assignments Steven Switzer, Historic Preservation Planner, provided a slide presentation with a schedule of all planned meetings for the year with a request to direct planned absences to his or Veronica’s attention. He announced new Council liaison, Councilmember Lu. He mentioned city staff’s attendance at a community meeting with local historical organizational groups. He announced that the 2025 Preservation Conference would be in Sacramento May 6 through May 10. Councilmember Lu introduced himself and offered his support to the HRB. Vice Chair Rohman inquired if the City training budget would be able to support the HRB’s participation in the Preservation Conference. Mr. Switzer agreed to look into that and see what available budget they had. Study Session Item 3 Attachment A February 13, 2025 Draft HRB Minutes     Packet Pg. 20     City of Palo Alto Page 2 2.Historic Resources Board Discussion and Review of Certified Local Government (CLG) Annual Report Covering the 2023-2024 Reporting Period Mr. Switzer gave a slide presentation of the CLG Annual Report discussing the background and details. PUBLIC COMMENT None. Vice Chair Rohman reported that she and Boardmember Willis met with Gogo Heinrich and David Bauer a couple of weeks prior. David Bauer iterated the importance of being the CLG. Not every community in California is a certified local government and other communities look to the Historic Resources Board as an exemplar of historic preservation within the state. She stated it reaffirmed the trickle down of state standards for historic preservations. Boardmember Ulinskas queried if a training program was being scheduled for the Board members. He wanted to know if Board members needed to submit documentation of their trainings. Mr. Switzer replied that would be at the discretion of the state to determine the eligibility of required program training. Board members had historically conducted their training on their own. Staff has some capacity and budget to provide some assistance with trainings that come at a cost and those would be reported back and detailed in the report. He clarified that as Boardmember Ulinskas was a new member and not serving in the reporting period, it was listed on the trainings that there had been no training for him. He indicated typically there was email correspondence directed to staff for certification of training. Jennifer Armer, Assistant Director, added they would share when they were aware of conferences or other trainings. She indicated there were also online trainings and a variety of options that could be done at minimal or no cost. Boardmember Willis thought it was critical that they adopt the guidelines as mentioned on packet page 13. Chair Eagleston-Cieslewicz asked for information about the guidelines. Mr. Switzer remarked the section in question detailed whether the Board as well as staff were involved in the reviews of any alterations to structures or historic resources. In the current municipal code, it would be three review bodies: the ARB for commercial and multifamily which can direct their review to the Historic Resources Board, the Historic Resources Board would capture any reviews for single family residences and staff level review would be capturing any minor alteration that would be determined by the director. They had yet to create any design objective standards. He offered to add further clarifying language to that report to have it pursuant to the municipal code to clarify confusion about the objective design guidelines. Item 3 Attachment A February 13, 2025 Draft HRB Minutes     Packet Pg. 21     City of Palo Alto Page 3 Vice Chair Rohman mentioned a specific property that had not come to the HRB for review and asked about the requirements in the code and if they were based on location and category. Mr. Switzer answered the review of the Board would capture either the downtown area, category one or two resources. Category three and four resources or contributor structures were not captured under the review of the Board or subject to HRB review. Historic district structure were subject to review of the Board and that captures all structures within those districts. There are instances going back to that section of the review bodies where if it was a re-roof or like-for-like material, that would not be brought before the Board but would be administered at the staff level. 3.Study Session to Discuss the HRB Awards and HRB Workplan Implementation Mr. Switzer provided a slide presentation about the HRB awards and 24/25 workplan implementation including workplan preparation details, workplan goals numbers 1 – 5, HRB Awards items, public participation, frequency of the awards, selection criteria in which he noted there needed to be direction to staff as to how far back they should consider the first award cycle, timing and HRB by-laws. PUBLIC COMMENT None. Vice Chair Rohman proposed designating each Board member responsible for each one of the five goals. Boardmember Willis wondered if the survey could be done with volunteers. She thought there was a lot they could do before they needed support from staff or Council. Ms. Armer added another example of work that could be done in advance would be the municipal code changes. That effort would likely be folded into the comprehensive update to the zoning code and their sections of the municipal code. If there were members of this body who wanted to go through and take a look at the relevant sections and put together a list of changes, issues or concerns, that could feed into the subsequent staff and consultant process as a way of moving forward without requiring staff time or allocation of additional resources from Council. Vice Chair Rohman invited Board members to express which goal they would be interested in owning. Boardmember Ulinskas expressed interest in goal number 4. He queried if exploring incentives would have to be a dialogue with the Planning Department who would have input on what sort of incentives could be offered. Mr. Switzer replied it would be looking at incentives or outreach to the community that they may have or desire to see on their property. Item 3 Attachment A February 13, 2025 Draft HRB Minutes     Packet Pg. 22     City of Palo Alto Page 4 Ms. Armer added it would include outreach to other communities to see what kinds of incentives they had considered or implemented and what options or grants were available. Chair Eagleston-Cieslewicz was interested in goal 1. Vice Chair Rohman remarked Boardmember Pease had interest in goal 2. Vice Chair Rohman commented she would be happy to own project 3 and reach out to local groups who could potentially help with that. Boardmember Willis stated she would be number 5. Boardmember Pease wanted to participate in the additional preservation incentives. Chair Eagleston-Cieslewicz stated they had ad hoc committees for 4 and 5 and 1 through 3 had point people. Vice Chair Rohman discussed a slide presentation including the HRB Preservation Awards proposal, discussion items for the Board, 2025 proposal: Preservation Achievement Award, a timeline and examples of Historic Preservation Award plaques. Boardmember Willis preferred having the awards every five years and as a standalone effort. She stated they were negotiating venues and it would be nice to have a budget. They hoped to negotiate with the history museum to do it there. She indicated they were working closely with PAST. They questioned doing joint awards every 5 or 2 years but she thought it was better to have City awards separate from the PAST awards. She thought they needed to see where the program was going. They saw the first year honoring the people whose shoulders they were building on. She invited input. Chair Eagleston-Cieslewicz preferred to not batch the awards with the ARB. She did not care if it was in the same year but different months but wanted them separated in terms of events and content. She was not enthusiastic about recognizing individuals. Boardmember Willis pointed out the contributions made by the individuals that were proposed and thought honoring their forebearers was a good way to start the awards. She thought they would do themselves an injustice if they only saw the projects they had seen. Boardmember Pease suggested naming the award after the mother of preservation in Palo Alto. He also agreed it should not be constrained to projects that went there. Chair Eagleston-Cieslewicz agreed if they wanted to acknowledge residential projects, they may have to look beyond what came in front of them. She stated that going forward most of their awards would be focused on the architecture and she thought it would be strange to kick it off with an award that did not mesh with the intended recipients of the program going forward. Boardmember Ulinskas asked if it would be a preservation award that would be given to all sorts of different projects or have different categories. Item 3 Attachment A February 13, 2025 Draft HRB Minutes     Packet Pg. 23     City of Palo Alto Page 5 Vice Chair Rohman replied the initial proposal was people, projects and properties with the discretion every two or five years to create categories ad hoc. It was her understanding that the ARB creates categories for their awards each year based on the projects they see. Mr. Switzer added that they were in discussion with the ARB with determining which projects would be award winning. That had gone through four separate hearings. There was a list of close to 100 projects and subsequent hearings dwindled that down. They hoped to have the final iteration of that discussion and selecting those award winning projects the following week. There was discussion for this award Board to have five awards established and awarded out to projects. Going through those hearings took a considerable amount of work and time so there would be quite a bit of staff as well as time from Board members to do the research behind those items and dwindle down from that list. There was discussion about some honorable mentions or some other types of awards beyond the scope of the Board’s duties or reviewing these projects. It would be at the discretion of the Board to figure out what the award program would look like for the City. He thought keeping in mind with the scope of the Board’s duties would be prudent and having at least the majority of projects that had come before the Board or were subject to the Historic Preservation Ordinance would be good parameters. He thought the suggestion of potentially naming the awards after individuals rather than awarding them was favorable. Boardmember Pease wanted to hear thoughts on the split between residential and commercial in this regard. He thought there were big financial incentives for commercial and they were much more visible. He would tend to look at the residential more. He did not know how to balance those two things. Boardmember Ulinskas agreed commercial was more visible and incentivized to have their properties profiled. He thought having categories to show residential was welcome was good. He thought part of the awards was community outreach to let the public know they were interested in acknowledging good preservation. He described an award program his firm went for that had different categories. They had a category called the Reader's Choice Award that people could go online and vote for projects. Everyone nominated for that category would do an email blast to everyone they know to raise awareness. Boardmember Willis loved that idea. She thought it was all about engaging with the community and raising awareness about preservation. Vice Chair Rohman thought the reality was that if they did not feel confident about the proposed awardees this year, the HRB would not give awards this year. They could look to 2026 or look out to 2030 if they were going on the 5-year cycle. With the two-year cycle would be quick. She was not sure they could hold to it but there would be continuity of board members if with a two-year cycle. Chair Eagleston-Cieslewicz was comfortable saying they want to do a five-year cycle on the five-year but to go off cycle in 2026 for the initial one. She thought going back beyond 10 years was too long. Boardmember Pease asked if the idea that there would be different categories for each award cycle that would be determined in the context of that cycle. He liked the idea of having a people’s choice but wondered about having too many categories making them not special and about adding a multifamily. Chair Eagleston-Cieslewicz answered the idea was if they saw a project they thought was outstanding they would be able to recognize them. Item 3 Attachment A February 13, 2025 Draft HRB Minutes     Packet Pg. 24     City of Palo Alto Page 6 Vice Chair Rohman indicated when they consulted PAST about their award categories, they had one for people, commercial, residential and Stanford. Boardmember Willis thought the first step would be reviewing and bringing back the possibilities from the last 10 years and also a list of projects that they could make a more educated judgement on if they did extend it to preservation projects that the HRB had not reviewed. Chair Eagleston-Cieslewicz assumed that would likely be homes that had engaged in projects they did not review that were subject to the Historic Preservation Ordinance and were on the local register. Mr. Switzer agreed to look into those items. He summarized his understanding to be that the next steps would be to come before the HRB with some amended language for the bylaws and getting that solidified for the next hearing as well as having a running list of either projects they could pull from a report from Accela. He was hearing a 10-year cycle and they could look back at either building permits for categories 1 – 4 to make the list. Vice Chair Rohman wanted to add adaptive reuse. She was also hearing there was not support for pushing the awards through this May based on what they had proposed. Boardmember Willis did not know if pulling out 10 years of projects and reviewing and picking them was a 1-year project. She wanted to see them start the program at the beginning with the people that got them there. She thought in looking at the projects they had reviewed, they would learn more about different kinds of awards. She suggesting compiling some information and looking at it as a body of work so they could see what the possibilities would be going ahead. She advised delayed putting the language in the ordinance or drafting the language until they had a clear idea of what the raw materials were. Boardmember Pease thought if they went ahead this year they should not have categories and just concentrate on one. Boardmember Willis commented not everyone could relate to a building or two but everyone could relate to other humans so she thought people was a good category to start with. Boardmember Ulinskas opined there was a finite number of founders of preservation in Palo Alto and recognizing them in the first round would kick off the awards then it would go into a more regular look back on projects. He thought that was a good way to do it. Chair Eagleston-Cieslewicz wanted to look at logistics such as having a plaque, what would need to happen on the City administrative end and if having a venue involved was realistic. Boardmember Pease felt those were good points. Vice Chair Rohman stated she was awaiting further conversations with the museum pending the discussion with the Board. It had been indicated they would get that space in kind. There was a concern about their certificate of insurance, which would be required for events. She recalled in 2022 it was indicated on a meeting minutes report that the ARB was interested in having a ceremony which indicated to her that potentially there was budget from the City. She suggested asking for in-kind donations of beverages, food and venue rental. Item 3 Attachment A February 13, 2025 Draft HRB Minutes     Packet Pg. 25     City of Palo Alto Page 7 Chair Eagleston-Cieslewicz was not sure they would be allowed to accept those donations. Mr. Switzer thought this was realistically a large ask. It was a short timeline to get everything gathered together and awarded. He explained why he believed 2026 was a more realistic timeline. Vice Chair Rohman was not worried about the logistics of said award ceremony or event as she was well-versed in putting things together quickly. She thought the contingencies on City budget, bylaws and guidelines was a real timeline they needed to be aware of. She summarized the two issues on the docket being support of the proposed first year awards being awarded to the people of preservation or preservation leaders in Palo Alto and when to start the awards. Chair Eagleston-Cieslewicz’s preference was to do it really well in 2026 and then move to a 5-year cadence. Boardmember Willis’ perspective was that even if they wait it would still be practice and their first attempt. She pointed out that a short timeframe would be a good excuse if it was not perfect. She did not think it needed to be fancy and that they could get some minor donations. The one thing they would like the City to do was put their seal on the awards. Boardmember Pease opined waiting a year was reasonable. Mr. Switzer suggested doing a straw poll of the interests of these items. Chair Eagleston-Cieslewicz mentioned her thoughts against awarding to people without the opportunity for community input in the way they hoped to engage. Vice Chair Rohman also had that thought as the community choice award was mentioned and the names they had come up with had been in concert with PAST but perhaps not with PAHA, Stanford and a general consensus of Palo Alto more broadly. Chair Eagleston-Cieslewicz asked if these folks had been recipients of past awards. Boardmember Willis did not believe they had been recipients of past awards. Vice Chair Rohman understood there was not a consensus from this Board on who or what they should be awarding and that it should be done this May. She thought the Board appreciated the bias for action but also thought it was important to have the full support of the HRB when doing these awards. She did not feel comfortable moving forward without the consensus of the HRB. Boardmember Willis offered to send resumes for the people that were being proposed for awards. She felt that was a solid place for them to start and since it would not be their traditional format, they would not be setting a precedent. She remarked that barging ahead was the best course. Chair Eagleston-Cieslewicz agreed there was not a consensus and wondered if it should be re-agendized. Vice Chair Rohman was in support of re-agendizing the item. The actions she recorded were proposed some amended language of the bylaws, recalculate for possibly starting in 2026 and examining resources with the City planners to see what resources are available. She believed they could re-propose Item 3 Attachment A February 13, 2025 Draft HRB Minutes     Packet Pg. 26     City of Palo Alto Page 8 the people of preservation in addition to projects. She thought that was an ongoing discussion so they did not have the consensus to do this in 2025. Chair Eagleston-Cieslewicz was interested in recognizing small projects as a category. Approval of Minutes 4. Approval of Historic Resources Board Draft Minutes of November 14, 2024 MOTION: Chair Eagleston-Cieslewicz moved to approve the minutes from the November 14, 2024, meeting. This was seconded by Boardmember Willis. VOTE: The motion carried 5-0 by voice vote. Announcements Vice Chair Rohman announced Boardmember Willis and she toured the museum in early December. The museum governing body had taken ownership of it. The opening was TBD pending an executive director who could curate exhibits. She also announced that the Menlo Forward Group would be having a joint Palo Alto-Menlo Park community meeting on February 22 about the project at 80 Willow Road. She would send the flyer to Mr. Switzer to be distributed. Boardmember Willis mentioned a book written by Bo Crane with different walking tours through Palo Alto, pictures and historic ads. Adjournment Adjourned at 9:58 a.m. Item 3 Attachment A February 13, 2025 Draft HRB Minutes     Packet Pg. 27