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HomeMy WebLinkAbout2024-11-14 Historic Resources Board Agenda PacketHISTORIC RESOURCES BOARD Regular Meeting Thursday, November 14, 2024 Council Chambers & Hybrid 8:30 AM Board Member Geddes Ulinskas Remote Call‐In Location:Global Embassador, 4360 Camelback Rd., Phoenix, AZ, 85018 Historic Resources Board meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. T h e   m e e t i n g   w i l l   b e   b r o a d c a s t   o n   C a b l e   T V   C h a n n e l   2 6 ,   l i v e   o n YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. Board member names, biographies, and archived agendas are available at https://bitly.com/paloaltoHRB.  VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96800197512) Meeting ID: 968 0019 7512    Phone: 1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to hrb@cityofpaloalto.org and will be provided to the Board and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson's presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking members agree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes for all combined speakers. The Chair may reduce the allowed time to speak on Study Sessions and Actions Items to two (2) minutes or less to accommodate a larger number of speakers. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to hrb@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT  Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Historic Resources Board Schedule of Meetings and Assignments ACTION ITEMS Public Comment is Permitted. Applicants/Appellant Teams: Ten (10) minutes, plus ten (10) minutes rebuttal. All others: Three (3) minutes per speaker. 2.Chair and Vice Chair Elections STUDY SESSION Public Comment is Permitted. Three (3) minutes per speaker. 3.Discussion for Establishing a Historical Preservation Award Program to Implement Goal #5 of the Approved Historic Resources Board 24/25 Work Plan. APPROVAL OF MINUTES Public Comment is Permitted. Three (3) minutes per speaker. 4.Approval of Historic Resources Board Draft Minutes of October 10, 2024 BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to hrb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Board, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Board, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 968 0019 7512   Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  1 Regular Meeting November 14, 2024 HISTORIC RESOURCES BOARDRegular MeetingThursday, November 14, 2024Council Chambers & Hybrid8:30 AMBoard Member Geddes Ulinskas Remote Call‐In Location:Global Embassador, 4360Camelback Rd., Phoenix, AZ, 85018Historic Resources Board meetings will be held as “hybrid” meetings with the option to attendby teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e   m e e t i n g   w i l l   b e   b r o a d c a s t   o n   C a b l e   T V   C h a n n e l   2 6 ,   l i v e   o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Board member names, biographies, and archived agendas areavailable at https://bitly.com/paloaltoHRB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96800197512)Meeting ID: 968 0019 7512    Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tohrb@cityofpaloalto.org and will be provided to the Board and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak on Study Sessions andActions Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted only by email to hrb@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT  Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Historic Resources Board Schedule of Meetings and Assignments ACTION ITEMS Public Comment is Permitted. Applicants/Appellant Teams: Ten (10) minutes, plus ten (10) minutes rebuttal. All others: Three (3) minutes per speaker. 2.Chair and Vice Chair Elections STUDY SESSION Public Comment is Permitted. Three (3) minutes per speaker. 3.Discussion for Establishing a Historical Preservation Award Program to Implement Goal #5 of the Approved Historic Resources Board 24/25 Work Plan. APPROVAL OF MINUTES Public Comment is Permitted. Three (3) minutes per speaker. 4.Approval of Historic Resources Board Draft Minutes of October 10, 2024 BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to hrb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Board, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Board, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 968 0019 7512   Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  2 Regular Meeting November 14, 2024 HISTORIC RESOURCES BOARDRegular MeetingThursday, November 14, 2024Council Chambers & Hybrid8:30 AMBoard Member Geddes Ulinskas Remote Call‐In Location:Global Embassador, 4360Camelback Rd., Phoenix, AZ, 85018Historic Resources Board meetings will be held as “hybrid” meetings with the option to attendby teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e   m e e t i n g   w i l l   b e   b r o a d c a s t   o n   C a b l e   T V   C h a n n e l   2 6 ,   l i v e   o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Board member names, biographies, and archived agendas areavailable at https://bitly.com/paloaltoHRB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96800197512)Meeting ID: 968 0019 7512    Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tohrb@cityofpaloalto.org and will be provided to the Board and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak on Study Sessions andActions Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to hrb@cityofpaloalto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT  Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Historic Resources Board Schedule of Meetings and Assignments ACTION ITEMS Public Comment is Permitted. Applicants/Appellant Teams: Ten (10) minutes, plus ten (10) minutes rebuttal. All others: Three (3) minutes per speaker. 2.Chair and Vice Chair Elections STUDY SESSION Public Comment is Permitted. Three (3) minutes per speaker. 3.Discussion for Establishing a Historical Preservation Award Program to Implement Goal #5 of the Approved Historic Resources Board 24/25 Work Plan. APPROVAL OF MINUTES Public Comment is Permitted. Three (3) minutes per speaker. 4.Approval of Historic Resources Board Draft Minutes of October 10, 2024 BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to hrb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Board, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Board, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 968 0019 7512   Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  3 Regular Meeting November 14, 2024 HISTORIC RESOURCES BOARDRegular MeetingThursday, November 14, 2024Council Chambers & Hybrid8:30 AMBoard Member Geddes Ulinskas Remote Call‐In Location:Global Embassador, 4360Camelback Rd., Phoenix, AZ, 85018Historic Resources Board meetings will be held as “hybrid” meetings with the option to attendby teleconference/video conference or in person. To maximize public safety while stillmaintaining transparency and public access, members of the public can choose to participatefrom home or attend in person. Information on how the public may observe and participate in themeeting is located at the end of the agenda. Masks are strongly encouraged if attending inperson. T h e   m e e t i n g   w i l l   b e   b r o a d c a s t   o n   C a b l e   T V   C h a n n e l   2 6 ,   l i v e   o nYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Board member names, biographies, and archived agendas areavailable at https://bitly.com/paloaltoHRB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96800197512)Meeting ID: 968 0019 7512    Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tohrb@cityofpaloalto.org and will be provided to the Board and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak on Study Sessions andActions Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to hrb@cityofpaloalto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.CALL TO ORDER/ ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Board majority may modify the agenda order to improve meeting management.CITY OFFICIAL REPORTS1.Historic Resources Board Schedule of Meetings and AssignmentsACTION ITEMSPublic Comment is Permitted. Applicants/Appellant Teams: Ten (10) minutes, plus ten (10) minutes rebuttal. All others: Three(3) minutes per speaker.2.Chair and Vice Chair ElectionsSTUDY SESSIONPublic Comment is Permitted. Three (3) minutes per speaker.3.Discussion for Establishing a Historical Preservation Award Program to Implement Goal#5 of the Approved Historic Resources Board 24/25 Work Plan.APPROVAL OF MINUTESPublic Comment is Permitted. Three (3) minutes per speaker.4.Approval of Historic Resources Board Draft Minutes of October 10, 2024BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDASMembers of the public may not speak to the item(s). ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to hrb@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Board, click on the link below to access a Zoom‐ based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Board, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Board. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 968 0019 7512   Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  4 Regular Meeting November 14, 2024 Item No. 1. Page 1 of 1 Historic Resources Board Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: November 14, 2024 Report #: 2410-3662 TITLE Historic Resources Board Schedule of Meetings and Assignments RECOMMENDATION Staff recommends the Historic Resources Board (HRB) review and comment as appropriate. BACKGROUND Attached is the HRB meeting schedule and attendance record for the calendar year. The HRB meeting schedule for the following calendar year is also provided for informational purposes. If individual board members anticipate being absent from a future meeting, it is requested that it be brought to staff’s attention when considering this item. No action is required by the HRB for this item. ATTACHMENTS Attachment A: 2024 HRB Meeting Schedule & Assignments Attachment B: 2025 HRB Meeting Schedule & Assignments AUTHOR/TITLE: Steven Switzer, Historic Preservation Planner Item 1 Staff Report     Packet Pg. 5     Historic Resources Board 2024 Meeting Schedule & Assignments 2024 Meeting Schedule Meeting Dates Time Location Status Planned Absences 1/11/2024 8:30 AM Hybrid Regular 1/25/2024 8:30 AM Hybrid Regular 2/8/2024 8:30 AM Hybrid Canceled 2/22/2024 8:30 AM Hybrid Canceled 2/23/2024 6:00 PM Hybrid Community Meeting 3/14/2024 8:30 AM Hybrid Canceled 3/28/2024 8:30 AM Hybrid Regular 4/11/2024 8:30 AM Hybrid Regular Wimmer 4/25/2024 8:30 AM Hybrid Canceled 5/9/2024 8:30 AM Hybrid Regular Pease 5/23/2024 8:30 AM Hybrid Canceled 6/13/2024 8:30 AM Hybrid Regular 6/27/2024 8:30 AM Hybrid Canceled 7/11/2024 8:30 AM Hybrid Regular 8/8/2024 8:30 AM Hybrid Regular 9/12/2024 8:30 AM Hybrid Canceled 10/10/2024 8:30 AM Hybrid Regular 11/14/2024 8:30 AM Hybrid Regular 12/12/2024 8:30 AM Hybrid Regular 2024 Subcommittee Assignments January February March April May June July August September October November December Item 1 Attachment A: 2024 HRB Meeting Schedule & Assignments     Packet Pg. 6     Historic Resources Board 2025 Meeting Schedule & Assignments 2025 Meeting Schedule Meeting Dates Time Location Status Planned Absences 1/9/2025 8:30 AM Hybrid Regular 2/13/2025 8:30 AM Hybrid Regular 3/13/2025 8:30 AM Hybrid Regular 4/10/2025 8:30 AM Hybrid Regular 5/8/2025 8:30 AM Hybrid Regular 6/12/2025 8:30 AM Hybrid Regular 7/10/2025 8:30 AM Hybrid Regular 8/14/2025 8:30 AM Hybrid Regular 9/11/2025 8:30 AM Hybrid Regular 10/9/2025 8:30 AM Hybrid Regular 11/13/2025 8:30 AM Hybrid Regular 12/11/2025 8:30 AM Hybrid Regular 2025 Subcommittee Assignments January February March April May June July August September October November December Item 1 Attachment B: 2025 HRB Meeting Schedule & Assignments     Packet Pg. 7     Item No. 2. Page 1 of 2 Historic Resources Board Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: November 14, 2024 Report #: 2410-3731 TITLE Chair and Vice Chair Elections RECOMMENDATION Staff recommends the Historical Resources Board (HRB): 1. Elect a Chair and Vice Chair to serve from November 14, 2024, to April 10, 2025. BACKGROUND Article III, Section 3.1 of the Historical Resources Board By-Laws provides: The offices of Chairperson and Vice Chairperson shall be elected from among the appointed members of the Board, and the person so elected shall serve for a term of one year or until a successor is elected. Elections shall be held at the first meeting in April that has full member attendance each year or following the first meeting with newly appointed board members in attendance, when this occurs after the first April meeting. On August 12, 2024, City Council appointed two board members to the HRB to fill vacancies of board members whose terms had expired. On October 10, 2024, the HRB held its first meeting with full member attendance. This election follows the first meeting with the newly appointed Board members. Though there is no express procedure for Chair and Vice Chair elections in the HRB’s By-Laws, the presiding officer may decide questions of procedure. Any board member may appeal a decision to the HRB. Below is a summary of the most recent election process: 1. Nominations for Chair are made from the floor. Board members may nominate anyone, including themselves. A second is required for a nomination. 2. The Nominee states whether they will accept the nomination. 3. The board members who moved and seconded the nomination make a brief statement on why they support the nomination. 4. Nominee(s) may also make a brief statement regarding their candidacy. 5. Other board members may give comments or ask questions to the nominees(s). Item 2 Staff Report     Packet Pg. 8     Item No. 2. Page 2 of 2 6. The HRB will take a vote after all nominations have been made, seconded, and the nominee(s) have stated their acceptance. 7. A majority vote is required for confirmation. 8. The Vice Chair election follows the same procedure. AUTHOR/TITLE: Steven Switzer, Historic Preservation Planner Item 2 Staff Report     Packet Pg. 9     Item No. 3. Page 1 of 2 Historic Resources Board Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: November 14, 2024 Report #: 2410-3608 TITLE Discussion for Establishing a Historical Preservation Award Program to Implement Goal #5 of the Approved Historic Resources Board 24/25 Work Plan. RECOMMENDATION Discuss and provide feedback on items needed to establish the Historic Preservation Awards as part of Goal #5 of the 24/25 Historic Resources Board (HRB) Work Plan, including: 1. Selection criteria for eligible projects. 2. Frequency of awards. 3. Timing of awards. 4. Amending By-Laws to include an article on the award program. BACKGROUND At the August 8, 2024, HRB retreat, Goal #5 was added to the HRB Work Plan to establish a historic award program. On October 21, 2024, City Council Approved the HRB 24/25 Work Plan. The HRB is requested to consider how to implement Historic Preservation Awards and ways the public can participate in this process. Currently, there is no such program in place to implement Comprehensive Plan Policy L-7.6 which states, “Promote awards programs and other forms of public recognition for exemplary Historic Preservation projects.” The implementation of the approved HRB 24/25 Work Plan Goal #5 would fulfill the requirements of Policy L-7.6. Further, establishing Historic Preservation Awards would express appreciation for the efforts to preserve and protect Palo Alto’s culturally, historically, and architecturally significant places that create a vibrant and sustainable community that fully reflects Palo Alto’s diverse past. DISCUSSION The HRB may want to model the Historic Preservation Awards after the Architectural Review Board (ARB) Design Awards. Attachment B includes the rules and regulations for the ARB Design Item 3 Staff Report     Packet Pg. 10     Item No. 3. Page 2 of 2 Awards. The following items are identified for the HRB’s consideration and review to implement HRB 24/25 Work Plan Goal #5. Selection Criteria Currently, the ARB Design Awards for outstanding built projects are awarded every five years beginning in 2005. These projects are selected from those reviewed by the ARB, and completed since the last awards were made. The ARB By-Laws further state that the criteria and number of awards shall be determined by the awarding board, allowing flexibility in the application of the awards. The HRB may consider the following items for the Historic Preservation Awards: •Only Projects reviewed by the HRB. •Projects completed within the past 10-20 years, then transition to projects completed since the first awards. •Retain flexibility in award criteria for the awarding board. Frequency The HRB may consider staggering the Historic Preservation Awards to align with the ARB Design Awards, which are scheduled for 2025. This would place the Historic Preservation Awards in 2026. Alternatively, the HRB could consider holding awards more frequently. However, maintaining a five-year cycle, as the ARB does, would provide a broader selection of projects to consider. A more frequent award cycle (e.g., biennial) could significantly reduce the number of projects eligible for consideration. Timing In 1973, Senator Henry M. Jackson introduced a resolution designating May 6-12 as National Preservation Week, that was later signed into law by President Nixon. In 2005, the National Trust for Historic Preservation expanded the celebration to the entire month of May. The HRB may consider holding the Historic Preservation Awards in May and requesting that Council issue a proclamation for the awarded projects, with displays of the winners in the City Hall lobby. HRB By-Laws Article VIII of the ARB By-Laws outlines the Design Awards rules and regulations. The HRB may consider adding an article to its By-Laws covering intent, implementation, selection criteria, and frequency. See Attachment B for language regarding the ARB Design Awards. ATTACHMENTS Attachment A: HRB 24/25 Work Plan Attachment B: Article VIII of the ARB By-Laws AUTHOR/TITLE: Steven Switzer, Historic Preservation Planner Item 3 Staff Report     Packet Pg. 11     Prior Year Accomplishments During the work plan period the HRB held 14 public meetings, met the objectives in the 'ongoing' goals 1 and 2 of the plan, completed goal 3 of the plan (providing recommendations on nominations of properties previously found eligible for the National and State historic registers to the City's local historic inventory, unless property owners submitted objections to listing; known as the 2023 Historic Reconnaissance Survey), and many objectives set forth in goal 4 of the plan. The staff continued to implement policy L7.2 as an ongoing activity, and conducted three evening community meetings over the plan's term, to further encourage community participation. Historic Resources Board Staff Liaison: Steven Switzer, Historic Preservation Planner Lead Department: Planning and Development Services About the Commission The HRB is now five members, effective July 4, 2024. Four candidates are set for August 2024 interviews, for two positions. The City is a Certified Local Government (CLG) responsible for historic preservation - to identify, evaluate, register, and preserve historic properties within its jurisdictions and promote the integration of local preservation interests and concerns into local planning and decision-making processes. Staff prepares an annual report of the activities of the Certified Local Government each spring for the prior year and submits these to the State Office of Historic Preservation. This HRB Work Plan covers July 2024 - July 2025. HRB member terms are for 3 years and are staggered per PAMC Section 2.27.020. For more information please visit https://www.cityofpaloalto.org/City-Hall/Boards-Commissions/Historic-Resources-Board. The Department webpages are a wealth of information, go to: https://www.cityofpaloalto.org/Departments/Planning-Development-Services/Historic-Preservation 2024-2025 Workplan Mission Statement Per Palo Alto Municipal Code Chapter 2.27 Historic Resources Board, Section 2.27.040 Duties, HRB purview is: (a) Render advice and guidance to a property owner upon the owner's application for alteration of any historic single-family or duplex building in the downtown area and any such building designated as significant elsewhere in the city (b) Inform the ARB of the historical and/or architectural significance of historic commercial and multiple-family structures in the downtown area and any such buildings designated as significant elsewhere in the City that are under review by the ARB. Submit recommendations to the ARB regarding proposed exterior alterations of such historic structures (c) Recommend to the Council the designation of additional buildings and districts as historic. Research available information and add historical information to the inventory sheets of historic structures/sites. This inventory is maintained in the department of planning and development services. (d) Perform such other functions as may be delegated from time to time to the HRB by the City Council. Current Commissioners Alisa Eagleston-Cieslewicz (chair), Samantha Rohman (vice chair), Christian Pease, and Caroline Willis, Margaret Wimmer or Mike Makinen (until two successors are appointed) Item 3 Attachment A: HRB 24/25 Work Plan     Packet Pg. 12     TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Subject to Council direction, to begin in the second quarter City Council direction and accommodation in the PDS department workplan would be needed. HRB subcommittee and staff of planning and city attorney departments to prepare draft amendments for Council review and adoption Well-written ordinance language that assists the public's understanding and calms the fears of property owners about governmental overreach Council may provide direction to modify PAMC 16.49; CLG cities maintain historic preservation ordinances. COUNCIL-DIRECTEDPOLICY UPDATE Council may provide direction to modify PAMC 16.49; CLG cities maintain historic preservation ordinances 2024-2025 Workplan The benefits are providing clarification of the HRB's role for the public Historic Resources Board PROJECT/GOAL 1: BENEFICIAL IMPACTS Limited modification to PAMC 16.49, historic preservation, providing clarifications regarding the HRB’s role. The HRB could discuss language providing clarifications of its role with respect to three potential topics: (a) the nomination process, (b) the effect of HRB recommendations regarding exterior modifications to residential historic resources, and (c) category changes (upgrades, downgrades, removals) Staff Liaison: Steven Switzer, Historic Preservation Planner Lead Department: Planning and Development Services PURPOSE STATEMENT: The Board/Commission's goals and purposes (purview) are set in Palo Alto Municipal Code Chapter 2.27 Historic Resources Board, Section 2.27.040 Duties. These duties include reviewing alterations to historic resources and providing recommendations on nominations to the local historic resources inventory. The City's historic program includes the implementation of Comprehensive Plan policies on an ongoing basis including Policy L7.2 (preparation of historic evaluations to determine eligibility for the California Register of Historical Resources and associated tracking), Policy L7.1.1 (recommend eligible resources to the local inventory), and Policy L7.1.2: Reassess Historic Preservation Ordinance. HIGH PRIORITY Priority is high to enable greater understanding of the HRB's role and address property owners' concerns with respect to Goal items (a) and (b) LOWER PRIORITY Lower priority: Goal item (c) - listed historic resources placed on the City's inventory in the late 1970s and 1980s have not been reviewed to determine whether any modifications reduce critical aspects of integrity and drop or lower the properties' local historic resource category. Item 3 Attachment A: HRB 24/25 Work Plan     Packet Pg. 13     TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Goal 2 to begin during plan quarter 1 and continue through quarter 2 (October - December) Staff of PDS would be tasked as well as an HRB ad hoc committee to make progress. Website contains links to information resources and videos, to assist property owners, staff, and others. N/A COUNCIL-DIRECTEDPOLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Subject to Council direction/ resource allocation and to begin in fourth quarter Budget for and assistance from qualified consultant to assess conditions of inventory properties listed prior to April 22, 2024 Data on conditions of buildings placed on the local inventory prior to April 22, 2024 No COUNCIL-DIRECTED POLICY UPDATE PROJECT/GOAL 3:Conduct a survey of the local inventory resources listed prior to the 2023 Historic Reconnaissance Survey, to determine historic conditions. If Council directs a survey update, that work would require resources and may extend into the next year work plan. BENEFICIAL IMPACTS The benefits would be to improve preservation in Palo Alto and clarity for owners of historic properties. Item (a) a table of existing zoning code incentives and another table of historic building code provisions and Item (b) improvements to types of communications used to promote historic preservation. PROJECT/GOAL 2: BENEFICIAL IMPACTS Education and Creating New User-Friendly Resources/Communication Regarding Historic Preservation. (a) find new ways to promote preservation, including use of the existing zoning code incentives and State historic building code (b) improve upon communication types to provide the community accessible information, including the use of videos (linked to the City’s and State’s webpages) to help property owners understand the local and State preservation incentives and codes, (c) continue to provide updates to the historic review process bulletin as needed to communicate CEQA requirements related to PAMC 16.49 and listed historic resources, and (d) enable the HRB staff liaison(s), the City’s historic preservation consultant, and Chief Building Official to implement training providing an ongoing opportunity for HRB members, staff, and the community to gain working knowledge as to the use of the State’s historic building code HIGH PRIORITY LOWER PRIORITY Items (c) and (d) Determining conditions of existing inventory properties (listed prior to April 22, 2024) would allow better clarity. HIGH PRIORITY LOWER PRIORITY Item 3 Attachment A: HRB 24/25 Work Plan     Packet Pg. 14     No TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Goal 2 to begin during plan quarter 2 (item a) and subject to Council direction, continue through quarter 4 (April - June 2025, items b and c) PDS staff and CAO staff. City Council direction and accommodation in the PDS department workplan would be needed. More historic properties are preserved for future enjoyment of the owners and community, due to the additional incentives. Council may provide direction to modify PAMC title 18. COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVEDBENEFICIAL IMPACTS PROJECT/GOAL 5:Establish a Historical Preservation Award Program. (a) discuss and determine the selection criteria for eligible projects and/or properties; (b) discuss and determine frequency of awards (e.g., annual, bi-annual, 5-year cycle, etc.); (c) select projects and/or properties to award; (d) conduct an award ceremony and present historic preservation awards. BENEFICIAL IMPACTS PROJECT/GOAL 4: Additional preservation incentives (a) discuss and recommend additional zoning code incentives to continue the community engagement process that began with the 2023 reconnaissance survey/ inventory update; (b) represent the HRB’s interests during public hearings, or participate in joint meetings with the Planning and Transportation Commission and City Council, to review any proposed zoning code modifications incentivizing historic preservation incentives; (c) outreach to the community after adoption of any adopted new incentives. Benefit will be for all property owners who do not currently see any benefit to listing their property on the City's historic inventory HIGH PRIORITY LOWER PRIORITY Item a is to gather ideas for new incentives in the zoning code to add to a table of existing incentives in the zoning code.Subject to Council direction, items b and c would follow item a. Properties that have been demolished remove from local inventory Properties that have lost integrity over time that may need a category change Item 3 Attachment A: HRB 24/25 Work Plan     Packet Pg. 15     Goal 5 to begin during plan quarter 1 (item a) and continue through quarter 4 (April - June 2025, items b and c) Staff of PDS would be tasked as well as an HRB ad hoc committee to make progress. Establish historic preservation award selection criteria and frequency of awards by end of 24-25 Fiscal Year. Comprehensive Plan Policy L-7.6 COUNCIL-DIRECTEDPOLICY UPDATE No A HRB historical preservation award program would express appreciation for the efforts to preserve and protect Palo Alto’s culturally, historically, and architecturally significant places that create a vibrant and sustainable community that fully reflects Palo Alto’s diverse past. HIGH PRIORITY LOWER PRIORITY Item (a) discuss and determine the selection criteria for eligible projects and/or properties and establish award frequency, and Item (b) discuss and determine award frequency (e.g., annual, bi-annual, 5-year cycle, etc.)Items (c) and (d) Item 3 Attachment A: HRB 24/25 Work Plan     Packet Pg. 16     Item 3 Attachment B: Article VIII of the ARB By-Laws     Packet Pg. 17     Item No. 4. Page 1 of 1 Historic Resources Board Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: November 14, 2024 Report #: 2410-3666 TITLE Approval of Historic Resources Board Draft Minutes of October 10, 2024 RECOMMENDATION Staff recommends the Historic Resources Board (HRB) review and approve the attached meeting minutes. ATTACHMENTS Attachment A: October 10, 2024, Draft HRB Minutes AUTHOR/TITLE: Steven Switzer, Historic Preservation Planner Item 4 Staff Report     Packet Pg. 18     City of Palo Alto Page 1 HISTORIC RESOURCES BOARD MEETING DRAFT MINUTES: October 10, 2024 Council Chambers & Zoom 8:30 AM Call to Order / Roll Call The Historic Resources Board (HRB) of the City of Palo Alto met on October 10, 2024 in Council Chambers and virtual teleconference at 8:31 AM Present: Chair Alisa Eagleston-Cieslewicz, Vice Chair Samantha Rohman, Boardmember Christian Pease, Boardmember Geddes Ulinskas and Boardmember Caroline Willis, Absent: None. Public Comment None. Agenda Changes, Additions and Deletions None. City Official Reports 1. Historic Resources Board Schedule of Meetings and Assignments Steven Switzer, Historic Preservation Planner, discussed the meeting schedule for the rest of the year. He welcomed the new board member, Geddes Ulinskas. He provided updates on the Mills Act letter, HRB workplan presentation and forthcoming projects. Chair Eagleston-Cieslewicz questioned if the HRB workplan presentation to City Council date change. Mr. Switzer explained it had previously been scheduled and rescheduled so the official date is the 21st. Jennifer Armer, assistant director of Planning and Development Services, introduced herself as the new assistant director for the department. Action Items 2.PUBLIC HEARING / QUASI-JUDICIAL. 1023 Forest Ave. (24PLN-00172) Request for Major Historic Resource Board Review for the rehabilitation and restoration of an existing Category 2 home. Original historic belvedere and brick chimneys. New incidental exterior window and door replacement; introduction of new hardscape elements including entry gates, brick paths, driveway, and wood deck; and new detached single car garage. Environmental Assessment: Item 4 Attachment A: October 10, 2024 Draft HRB Minutes     Packet Pg. 19     City of Palo Alto Page 2 Exempt per CEQA Section 15303 (New Construction or Conversion of Small Structures). Zoning District: R-1 (Single Family Residential). Mr. Switzer gave a slide presentation about the 1023 Forest Ave. rehabilitation and restoration project including the location, background and chronology of the property, the Queen Anne architectural style, restoration and rehabilitation proposal details, staff recommendations and alternative actions. Chair Eagleston-Cieslewicz disclosed she had prior familiarity with the site as she had visited the site and read the real estate disclosure packet. Vice Chair Rohman disclosed familiarity with the house as the location is 0.4 miles from her home in the Crescent Park neighborhood. Boardmember Ulinskas queried if the composite shingle roof was being replaced. He wanted to know if the freize above the columns on the Belvedere was proposed as a metal freize. Mr. Switzer responded that the roof material for the rest of the structure was not part of this application or for consideration of the Board. He clarified that the roof material on the Belvedere would be under the purview of the Board. He stated the architect could speak about the material choice during the applicant's presentation. Jonathan Barbero, homeowner, recounted how he came to own the home. He hoped to get the Board's thoughts and feedback on the proposal. Lee Lippert, project architect, presented slides and described replacing the windows and screens of the house, challenges of reroofing the house and seismic strengthening of the basement. He discussed the proposed intentions of rebuilding the chimneys, columns, deck and belvedere that were damaged in the 1906 earthquake. Mr. Switzer answered Boardmember Ulinskas' previous question indicating that the Vitruvian scroll frieze would be painted plaster. Boardmember Willis expressed her support of the project. She hoped Past Heritage would share some of their resources on their website. Vice Chair Rohman was delighted with the proposed restoration. Boardmember Ulinskas was impressed with the way the challenges were being addressed. Chair Eagleston-Cieslewicz thought the restoration was thoughtfully done. She was happy about the discovery of the original stained glass window. Mr. Lippert commented that this is a dual application. They were also going forward for an HIE. They were over the maximum allowable floor area but provisions in the Palo Alto Municipal Code allow for the 104 square feet for the belvedere. They were also asking for 230 square feet for a single car garage. That would be a total of 334 square feet. PUBLIC COMMENT Item 4 Attachment A: October 10, 2024 Draft HRB Minutes     Packet Pg. 20     City of Palo Alto Page 3 None. MOTION: Chair Eagleston-Cieslewicz moved that the project at 1023 Forest was compliant with the Secretary of the Interior Standards for Historic Rehabilitation, seconded by Vice Chair Rohman. VOTE: Passed 5-0 by voice vote. Approval of Minutes 3. Approval of Historic Resources Board Draft Minutes of July 11, 2024 MOTION: Chair Eagleston-Cieslewicz moved to approve the minutes from the July 11, 2024, Historic Resources Board meeting, seconded by Boardmember Willis. VOTE: Passed 5-0 by voice vote. 4. Approval of Historic Resources Board Draft Minutes of August 8, 2024 MOTION: Chair Eagleston-Cieslewicz moved to approve the minutes from the August 8, 2024, Historic Resources Board meeting, seconded by Boardmember Willis. VOTE: Passed 5-0 by voice vote. Board Member Questions, Comments, Announcements or Future Meetings and Agendas Boardmember Willis thought they needed to make a plea with Utilities to underground the utilities and clean up the historic properties. Council Member Kou questioned who Boardmember Willis proposed forwarding that request to. Boardmember Willis responded she would like to get together with Mr. Switzer and maybe somebody from Utilities to see what the best approach would be. Mr. Switzer verified that staff could investigate that. He encouraged scheduling that as a discussion topic at an additional meeting to further investigate what could be done. Chair Eagleston-Cieslewicz suggested having that topic agendized for a future meeting. Adjournment MOTION: Chair Eagleston-Cieslewicz moved to adjourn the meeting, seconded by Boardmember Willis. VOTE: Passed 5-0 by voice vote. Adjourned at 9:23 AM Item 4 Attachment A: October 10, 2024 Draft HRB Minutes     Packet Pg. 21