HomeMy WebLinkAbout2023-10-12 Historic Resources Board Agenda PacketHISTORIC RESOURCES BOARD
Regular Meeting
Thursday, October 12, 2023
Council Chambers & Hybrid
8:30 AM
Boardmember Mike Makinen Remote Call‐In Location:851 University Avenue, Palo Alto, CA
94301
Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the
option to attend by teleconference/video conference or in person. To maximize public safety
while still maintaining transparency and public access, members of the public can choose to
participate from home or attend in person. Information on how the public may observe and
participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if
attending in person. The meeting will be broadcast on Cable TV Channel 26, live on
YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media
Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas are
available at https://bitly.com/paloaltoHRB.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96800197512)
Meeting ID: 968 0019 7512 Phone: 1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
hrb@cityofpaloalto.org and will be provided to the Board and available for inspection on the
City’s website. Please clearly indicate which agenda item you are referencing in your subject
line.
Spokespersons that are representing a group of five or more people who are identified as
present at the meeting at the time of the spokesperson's presentation will be allowed up to
fifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking members
agree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes for
all combined speakers. The Chair may reduce the allowed time to speak on Study Sessions and
Actions Items to two (2) minutes or less to accommodate a larger number of speakers.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to hrb@cityofpaloalto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
CALL TO ORDER/ ROLL CALL
PUBLIC COMMENT
Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.
AGENDA CHANGES, ADDITIONS AND DELETIONS
The Chair or Commission majority may modify the agenda order to improve meeting management.
CITY OFFICIAL REPORTS
1.Historic Resources Board Schedule of Meetings and Assignments
STUDY SESSION
Public Comment is Permitted. Three (3) minutes per speaker.
2.Study Session to Discuss Work Plan Goal 4, Including Timeline and Steps to Implement
Comprehensive Plan Policy L7.1.2 to Reassess Palo Alto Municipal Code Chapter 16.49,
Historic Preservation
APPROVAL OF MINUTES
Public Comment is Permitted. Three (3) minutes per speaker.
3.Approval of Historic Resources Board Draft Minutes of July 28, 2023
BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
Members of the public may not speak to the item(s).
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to hrb@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Board, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30,
Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Board, download the Zoom application onto your
phone from the Apple App Store or Google Play Store and enter the Meeting ID below.
Please follow the instructions above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the Board.
You will be advised how long you have to speak. When called please limit your remarks to
the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 968 0019 7512 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
1 Regular Meeting October 12, 2023
HISTORIC RESOURCES BOARDRegular MeetingThursday, October 12, 2023Council Chambers & Hybrid8:30 AMBoardmember Mike Makinen Remote Call‐In Location:851 University Avenue, Palo Alto, CA94301Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas areavailable at https://bitly.com/paloaltoHRB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96800197512)Meeting ID: 968 0019 7512 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tohrb@cityofpaloalto.org and will be provided to the Board and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak on Study Sessions andActions Items to two (2) minutes or less to accommodate a larger number of speakers.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to hrb@cityofpaloalto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
CALL TO ORDER/ ROLL CALL
PUBLIC COMMENT
Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.
AGENDA CHANGES, ADDITIONS AND DELETIONS
The Chair or Commission majority may modify the agenda order to improve meeting management.
CITY OFFICIAL REPORTS
1.Historic Resources Board Schedule of Meetings and Assignments
STUDY SESSION
Public Comment is Permitted. Three (3) minutes per speaker.
2.Study Session to Discuss Work Plan Goal 4, Including Timeline and Steps to Implement
Comprehensive Plan Policy L7.1.2 to Reassess Palo Alto Municipal Code Chapter 16.49,
Historic Preservation
APPROVAL OF MINUTES
Public Comment is Permitted. Three (3) minutes per speaker.
3.Approval of Historic Resources Board Draft Minutes of July 28, 2023
BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
Members of the public may not speak to the item(s).
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to hrb@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Board, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30,
Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Board, download the Zoom application onto your
phone from the Apple App Store or Google Play Store and enter the Meeting ID below.
Please follow the instructions above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the Board.
You will be advised how long you have to speak. When called please limit your remarks to
the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 968 0019 7512 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
2 Regular Meeting October 12, 2023
HISTORIC RESOURCES BOARDRegular MeetingThursday, October 12, 2023Council Chambers & Hybrid8:30 AMBoardmember Mike Makinen Remote Call‐In Location:851 University Avenue, Palo Alto, CA94301Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas areavailable at https://bitly.com/paloaltoHRB. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/96800197512)Meeting ID: 968 0019 7512 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tohrb@cityofpaloalto.org and will be provided to the Board and available for inspection on theCity’s website. Please clearly indicate which agenda item you are referencing in your subjectline.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak on Study Sessions andActions Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to hrb@cityofpaloalto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.CALL TO ORDER/ ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Commission majority may modify the agenda order to improve meeting management.CITY OFFICIAL REPORTS1.Historic Resources Board Schedule of Meetings and AssignmentsSTUDY SESSIONPublic Comment is Permitted. Three (3) minutes per speaker.2.Study Session to Discuss Work Plan Goal 4, Including Timeline and Steps to ImplementComprehensive Plan Policy L7.1.2 to Reassess Palo Alto Municipal Code Chapter 16.49,Historic PreservationAPPROVAL OF MINUTESPublic Comment is Permitted. Three (3) minutes per speaker.3.Approval of Historic Resources Board Draft Minutes of July 28, 2023BOARD MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDASMembers of the public may not speak to the item(s).
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to hrb@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Board, click on the link below to access a Zoom‐
based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30,
Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Board, download the Zoom application onto your
phone from the Apple App Store or Google Play Store and enter the Meeting ID below.
Please follow the instructions above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the Board.
You will be advised how long you have to speak. When called please limit your remarks to
the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 968 0019 7512 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
3 Regular Meeting October 12, 2023
Item No. 1. Page 1 of 1
3
1
0
1
Historic Resources Board
Staff Report
From: Jonathan Lait, Planning and Development Services Director
Lead Department: Planning and Development Services
Meeting Date: October 12, 2023
Report #: 2309-2010
TITLE
Historic Resources Board Schedule of Meetings and Assignments
RECOMMENDATION
Staff recommends the Historic Resources Board (HRB) review and comment as appropriate.
BACKGROUND
Attached is the HRB meeting schedule and attendance record for the calendar year. This is
provided for informational purposes. If individual Boardmembers anticipate being absent from
a future meeting, it is requested that it be brought to staff’s attention when considering this
item.
No action is required by the HRB for this item.
ATTACHMENTS
Attachment A: 2023 HRB Meeting Schedule & Assignments
AUTHOR/TITLE:
Amy French, Chief Planning Official
Item 1
Staff Report
Packet Pg. 4
Historic Resources Board
2023 Meeting Schedule & Assignments
2023 Meeting Schedule
Meeting Dates Time Location Status Planned Absences
1/12/2023 8:30 AM Hybrid Regular
1/26/2023 8:30 AM Hybrid Cancelled
2/09/2023 8:30 AM Hybrid Regular
2/23/2023 8:30 AM Hybrid Cancelled
3/09/2023 8:30 AM Hybrid Regular
3/23/2023 8:30 AM Hybrid Cancelled
4/13/2023 8:30 AM Hybrid Regular
4/25/2023 6:00 PM Hybrid Community Meeting
4/27/2023 8:30 AM Hybrid Cancelled
5/11/2023 8:30 AM Hybrid Regular Heinrich
5/25/2023 8:30 AM Hybrid Regular
6/08/2023 8:30 AM Hybrid Regular Willis, Makinen
6/22/2023 8:30 AM Hybrid Regular Makinen
7/13/2023 8:30 AM Hybrid Cancelled Eagleston-Cieslewicz
7/27/2023 8:30 AM Hybrid Cancelled
7/28/2023 5:30 PM Hybrid Retreat Makinen
8/10/2023 8:30 AM Hybrid Regular Canceled
8/24/2023 8:30 AM Hybrid Regular
9/14/2023 8:30 AM Hybrid Regular Heinrich, Rohman
9/28/2023 8:30 AM Hybrid Cancelled Pease, Wimmer
10/12/2023 8:30 AM Hybrid Regular Rohman
10/24/2023 6:00 PM Hybrid Community Meeting
10/26/2023 8:30 AM Hybrid Regular
11/09/2023 8:30 AM Hybrid Regular
11/23/2023 8:30 AM Hybrid Cancelled Thanksgiving
12/14/2023 8:30 AM Hybrid Regular
12/28/2023 8:30 AM Hybrid Cancelled Christmas
2023 Subcommittee Assignments
January February March April May June
July August September October November December
Item 1
Attachment A - 2023 HRB
Meeting Schedule &
Assignments
Packet Pg. 5
Item No. 2. Page 1 of 5
Historic Resources Board
Staff Report
From: Planning and Development Services Director
Lead Department: Planning and Development Services
Meeting Date: October 12, 2023
Report #: 2309-2078
TITLE
Study Session to Discuss Work Plan Goal 4, Including Timeline and Steps to Implement
Comprehensive Plan Policy L7.1.2 to Reassess Palo Alto Municipal Code Chapter 16.49,
Historic Preservation
RECOMMENDATION
Staff recommends the Historic Resources Board (HRB) resume the discussion it began during
the July 28 HRB retreat regarding Work Plan Goal 4, to improve outreach, review incentives,
and develop a work program and steps for implementation of Comprehensive Plan Policy
L7.1.2.
PROJECT DESCRIPTION/BACKGROUND
This report is to facilitate the continued discussion of Goal 4 of the 2023-24 HRB work plan1.
Goal 4 includes reviewing and recommending improvements to outreach materials regarding
the program, including incentives for rehabilitation, and working toward implementation of
other Comprehensive Plan policies, such as Policy L7.1.2 later in the Work Plan year.
Outreach Improvements
The minutes of the July 28 HRB retreat provided with this packet relay the presentation and
discussion about improving outreach. The discussion included better communication of
incentives and benefits, corralling resources with P.A.S.T., reaching out to realtor groups,
uploading the existing, individual property Historic Inventory forms to the City’s webpages,
holding quarterly community meetings in the evening, and improving the Review Process
Bulletin. Following the July 29 HRB retreat:
1 2023-24 HRB Work Plan: www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/agendas-
minutes/historic-resources-board/hrb-2023-2024-work-plan.pdf
Item 2
Staff Report
Packet Pg. 6
Item No. 2. Page 2 of 5
•Staff updated the HRB webpage2 with the DPR (State Department of Parks and
Recreation) forms for the existing historic resources on the City’s Historic Inventory; as
staff previously noted, these Inventory DPR forms do not include photographs.
•Staff targeted October 24 as the date for the second community meeting; it is the third
evening HRB meeting of 2023; this keeps the HRB on track for quarterly evening
meetings (April 25th, July 28th and October 24th).
•A revised draft of the Review Process Bulletin is attached (Attachment A). This follows
the HRB’s earlier discussion of changes to help understand the historic review program.
Comprehensive Plan Policy Implementation
The reassessment of the historic preservation ordinance (per Comprehensive Plan Policy L7.1.2)
was to assist Council in its consideration of the City's historic preservation program. At the
retreat, the HRB began to discuss the effectiveness of PAMC Chapter 16.49. The HRB may wish
to discuss a timeline and steps for reviewing its effectiveness. Other Work Plan projects and
goals have taken precedence and are underway, yet there is an opportunity to consider
amendments to clarify the existing ordinance as an outgrowth of reassessment per Policy
L7.1.2. The current historic resources reconnaissance project implements Comprehensive Plan
Policy L7.1.1 and was directed by Council on March 21, 2022. The project is reaching the next
stage of the process. The public will be interested to know how the existing ordinance would be
applicable to properties nominated to the City’s historic inventory. This discussion precedes:
(1) the HRB’s second community meeting regarding the historic reconnaissance survey,
an evening meeting scheduled for October 24, 2023 and
(2) the HRB’s consideration of groups of properties previously found eligible for the
National and California Registers.
The HRB will be reviewing the properties the City’s historic consultant has determined retain
integrity and are therefore appropriate for nomination to the City’s historic inventory. The HRB
will be asked to review the proposed Local Inventory categories prior to the City Council’s
consideration of the nominations. The current target HRB hearing dates for these reviews are
the regular morning meeting dates of November 9, December 14, and January 11, and
potentially an evening meeting at the end of January.
Current Ordinance
PAMC Chapter 16.49, Historic Preservation, adopted in 1980, has not aged well and has been
marginally effective for historic preservation. Chapter 16.49 allows for properties to be
2 Link to City’s Historic Preservation webpage: https://www.cityofpaloalto.org/Departments/Planning-
Development-Services/Historic-Preservation/Historic-Registers
Item 2
Staff Report
Packet Pg. 7
Item No. 2. Page 3 of 5
designated by others and is silent regarding what to do if a property owner objects to a
proposed nomination and listing on the local inventory by Council.
For properties designated to the City’s historic inventory, compliance with Chapter 16.49
regulations is voluntary; except that for some homes, demolition may be delayed (but is not
prohibited). The ordinance only protects some of the listed historic resources when they are
subject to discretionary planning entitlement processes. It does not protect eligible residential
resources that are not subject to discretionary planning entitlement processes.
The current ordinance could be amended to provide clarity regarding a property owner’s role in
the Local Inventory property nomination process; particularly, what would happen if a property
owner objects to having their property listed on the City’s local historic register. This is a
potential ordinance change to enable the City’s procedures to be consistent with how the State
of California handles property nominations. For a proposed nomination and listing on the
State’s historic register, a resource cannot be listed on the California Register of Historical
Resources over an owner's objections.
Ordinance Revisions in the Past
It is important for the HRB to have a common understanding of Palo Alto’s ordinance change
history. To that end, staff is providing a document an HRB member recently shared and asked
staff to distribute it to the HRB. The intent is to help the HRB understand what transpired over
23 years ago when the City adopted an interim ordinance for use during the time of the last
historic resources survey, and then amended the historic preservation ordinance.
1996-1999 Ordinance Amendment
In 1996, the City Council directed that a new historic preservation ordinance be prepared in
conjunction with an extensive survey of potential historic resources in the City. That survey
identified the eligible resources the City’s consultant has been re-evaluating in 2023 for
integrity and determining appropriate resource classifications for nominations. A draft
Environmental Impact Report (EIR) was prepared to assess the project, cited as a:
”Proposal for a Permanent Historic Preservation Ordinance for the City of Palo Alto
regulating historic resources as defined by said Ordinance. Ordinance involves creation
of a Resource List and establishes the City of Palo Alto Register.”
The City Council reviewed the draft EIR on February 16, 1999, then a revised draft EIR was
circulated for comments until April 30, 1999. The Planning and Transportation Commission
(PTC) was set to review the ordinance April 14, 1999, and a Council date of June 7, 1999 was set
for Council to review the Final EIR. The City Council held four meetings (June 7, 8, 15, and 28,
1999) to discuss and vote on the proposed revised ordinance (Ordinance 4571). The CMR
259:99 and Council minutes are viewable online. On June 15 Council adopted Resolution 7862,
which contained lists of the properties the new ordinance would regulate. On June 28, 1999,
the Council adopted the ordinance.
Item 2
Staff Report
Packet Pg. 8
Item No. 2. Page 4 of 5
However, the ordinance was subject to petition and was rejected by a majority of voters on
March 7, 2000.
Report Attachment B - EIR Appendices
The attached document (Attachment B, Historic Preservation Ordinance Revised Draft
Environmental Impact Report Appendices dated March 31, 1999) contains Appendix A.
Appendix A includes the 1999 draft amended PAMC Chapter 16.49 (Section 2 of the draft
ordinance). In conjunction with a draft ordinance, Council was to consider amendments to add
a residential incentives chapter to the existing historic preservation ordinance.
Appendix B is a chart of the draft incentives envisioned a the time, such as development
exceptions, development process improvements, fees, and technical assistance that could be
offered. It is interesting to note that the incentives chart recommended no action on the Mills
Act program.
The code amendments were written to provide for a new Palo Alto Register of Historic Homes
based on owner request for listing, where only the property owner could nominate a home to
the Register. The purpose of the proposed 1998 Register was going to be related to regulations
guiding how incentives would be applied. The Register was going to require owner request for
listing and provide for mandatory compliance with regulations. The Register was intended to
initially list no new properties until interested owners began to nominate their properties.
Report Attachment B also includes Chapter 18.50, which served as an ’interim’ ordinance
(Ordinance 4381, extended via Ordinance 4491 to end March 31, 1999. Chapter 18.50, entitled
Historical Designation and Demolition of Pre-1940 Residential Structures, enabled a program
called ’Compatibility Review’. These interim regulations included a section prohibiting the
demolition of ’contributing’ residences unless the replacement residence complied with
compatibility review standards, among other sections. This program preceded the ’Single
Family Individual Review’ program, which was established to review privacy, mass, and
streetscape of two-story replacement homes and second-floor additions, rather than as a
design review process.
ANALYSIS
Website Update
As requested by the HRB, staff uploaded the existing DPR forms for the local inventory on our
webpage, under Local Inventory heading. The page is viewable at this link:
https://www.cityofpaloalto.org/Departments/Planning-Development-Services/Historic-
Preservation/Historic-Registers with DPR forms in four alphabetical groups by street address.
There are no photos in the forms, just the typed information and forms as they appear.
Item 2
Staff Report
Packet Pg. 9
Item No. 2. Page 5 of 5
Ordinance Review
As the HRB prepares to move forward with recommendations to Council regarding property
nominations to the City’s Historic Inventory, the HRB may wish to discuss the current
ordinance’s applicability and effectiveness in guiding the upcoming nominations. The HRB can
discuss steps for potential ordinance changes during the remainder of the work plan year
ending in July 2024.
Quarterly Evening HRB Meetings and Bylaws
The next quarterly evening meeting target date is the end of January 2024, to replace the
regular morning meeting date of January 25. Staff could prepare a draft bylaws amendment if
the HRB wishes to continue the quarterly evening meeting program in 2024.
Attachment B
The HRB member who provided Attachment B to this report and requested staff distribute the
document to the HRB may wish to present the intent of this distribution. Staff agrees that
having a copy of what happened previously can enable the current HRB members to consider
the potential extent of any future ordinance revisions. The HRB may feel it is important to
review the history and especially, to review the ordinance that was rejected by voters following
Council adoption.
ATTACHMENTS
Attachment A: Review Bulletin Revisions with Tracked Changes
Attachment B: 1999 Historic Preservation Ordinance Revised Draft Environmental Impact
Report Appendices dated March 31, 1999
AUTHOR/TITLE:
Amy French, Chief Planning Official
Item 2
Staff Report
Packet Pg. 10
Historic Resources &
Permit Review Requirements
*Policy L-7.2 of the 2030 Comprehensive Plan states that, ‘If a proposed project would substantially affect the exterior of a potential historic resource that has not
been evaluated for inclusion into the City’s Historic Resources Inventory, City staff shall consider whether it is eligible for inclusion in State or federal registers prior
to the issuance of a demolition or alterations permit. Minor exterior improvements that do not affect the architectural integrity of potentially historic buildings shall
be exempt from consideration. Examples of minor improvements may include repair or replacement of features in kind, or other changes that do not alter
character-defining features of the building.’
Historic Preservation September 2023 Page 1 of 2
What is a “Group A” Historic Resource?
A “Group A” historic resource is an existing property that is listed in the Palo Alto Historic Inventory, and which is subject
to Historic Resources Board (HRB) review under the City's Historic Preservation Ordinance. A “Group A” resource may
also be subject to CEQA review as explained on the reverse page. “Group A” resources include historic properties that
are one or more of the following:
•Listed in the City's Inventory as Historic Category 1-2; or
•Listed in the City's Inventory as Historic Category 3-4 and located in the Downtown Area; or
•Located in one of the City's locally designated historic districts, Professorville or Ramona Street.
What is a “Group B” Historic Resource?
A “Group B” historic resource is an existing property that was previously designated or formally evaluated, and which
may be subject to CEQA review as explained on the reverse page. “Group B” resources are subject to HRB review if
CEQA review indicates that a resource may be impacted. “Group B” resources include historic properties that are one or
more of the following:
•Listed in the City's Inventory as Historic Category 3-4 and located outside of the Downtown Area and local
historic districts; or
•Listed in the National Register of Historic Places (NR) or the California Register of Historical Resources (CR); or
•Listed in the Palo Alto Historic Survey Update (Dames & Moore, 1997-2000) as NR-eligible or CR-eligible; or
•Previously dDetermined CR-eligible via historic resource evaluation performed by a qualified historic
preservation professional on behalf of the City or peer-reviewed by the City’s consultant, pursuant to
Comprehensive Plan Policy L7.2*.through a development application review procedure.
When Does a Property Require Evaluation as a Historic Resource?
A property that has not yet been evaluated or designated may qualify as a historic resource for the purposes of CEQA
review. In the case of a development application being filed for certain properties which have not yet been evaluated or
designated, a Historic Resource Evaluation (HRE) report to determine CR- eligibility may be required in order to
complete a CEQA review*. The City of Palo Alto may require an HRE report to be completed for an existing property if
the property meets both of the following conditions:
•A “discretionary” development application proposes demolition, new construction, new addition, or other substantial exterior
alterations; and
•The existing development on the property is more than 45 years old.
Note: Normal maintenance or repair, interior work, and landscaping for historic resources typically do not require historic
review if no changes are made to the exterior appearance of the building.
➢Historic resources enrich the quality of life in Palo Alto. They include buildings, structures, sites, and areas of
historical, architectural, and cultural significance. The Planning Department groups historic resources according
to the development application review procedures that apply. Some development projects involving historic
resources are subject to review under the City’s Historic Preservation Ordinance (Municipal Code Chapter 16.49)
and/or the California Environmental Quality Act (CEQA), as explained further below and on the reverse page.
➢For information on a specific property, please review a Parcel Report for the subject property, available at the
City's website at http://www.cityofpaloalto.org/gov/depts/pln/parcel.asp, or request a Parcel Report from City
staff at: Development Services, 265 Hamilton Avenue; (650) 329-2496; planner@cityofpaloalto.org.
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APPLICATION REVIEW PROCEDURES FOR HISTORIC RESOURCES
AND PROPERTIES THAT REQUIRE HISTORIC RESOURCE EVALUATION
Historic Preservation September 2023 Page 2 of 2
HISTORIC PRESERVATION ORDINANCE (PAMC 16.49) REVIEW
PROCEDURES
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) REVIEW
PROCEDURES
“GROUP A” HISTORIC RESOURCES
Route any permit applications for exterior changes (including
ministerial) to the City’s historic preservation consultant or
assigned, qualified staff Historic Resources Planner.
➢The consultant or staffPlanner reviews the application for
consistency with the Secretary of the Interior’s Standards
for Rehabilitation* (“Standards”) and the Historic
Preservation Ordinance.
➢If the project is inconsistent with the Standards, or it
exceeds the scope of a “minor exterior alteration*”
according to the Historic Preservation Ordinance, the
Planner staff refers the application to the HRB.
Route discretionary development applications** for exterior
changes to the City’s historic preservation consultant or
assigned, qualified staff Historic Resources Planner.
➢The consultant or staff Planner reviews the application for
consistency with the Secretary of the Interior’s Standards
for Rehabilitation* and potential impacts to a historic
resource per CEQA.
➢If CEQA analysis indicates that there may be a potential
impact to a historic resource, the staff Planner refers the
application to the HRB.
*Minor exterior alterations are those alterations the Director of Planning and Development Services or his/her designee determines will not
adversely affect the exterior architectural characteristics nor the historical or aesthetic value of the historic structure, its site, or surroundings.
“GROUP B” HISTORIC RESOURCES
Not subject to the review procedures in the City’s Historic
Preservation Ordinance.
Only “Group A” properties are subject to review under the
Historic Preservation Ordinance. For more information, see
PAMC 16.49.050. If demolition is proposed for a property that is
potentially eligible (per Comprehensive Plan Policy L7.2), or
when any owner wishes to learn if the property is California
Register eligible, the owner can ask staff to obtain a cost and
time estimate from a professional architectural historian and
provide a letter of agreement for payment/scope. The property
owner provides a deposit to the City staff who work with the
City’s consultant to prepare an HRE. If an HRE determines that a
property is CR-eligible, it is classified and reviewed as a “Group
B” resource. If the evaluation determines that a property is not
CR-eligible, it is considered a non-resource and reviewed
accordingly.
Route discretionary development applications** for exterior
changes to the City’s historic preservation consultant or
assigned, qualified staff the Historic Resources Planner.
➢The staffPlanner reviews the application for consistency
with the Secretary of the Interior’s Standards for
Rehabilitation* and potential impacts to a historic resource
per CEQA.
➢If CEQA analysis indicates that there may be a potential
impact to an historic resource, the staff Planner refers the
application to the HRB.
PROPERTIES THAT REQUIRE EVALUATION AS HISTORIC RESOURCES
Not subject to the review procedures in the City’s Historic
Preservation Ordinance.
Only “Group A” properties are subject to review under the
Historic Preservation Ordinance. For more information, see
PAMC 16.49.050.
Route discretionary development applications** for
demolition, new construction, addition, or substantial exterior
alterations to the City’s historic preservation consultant or
assigned, qualified staff Historic Resources Planner.
➢The staff Planner determines if a Historic Resource
Evaluation (HRE) report is required in order to conduct and
complete CEQA review. If a property is found to be eligible
for the California Register of Historical Places, it is reviewed
as a “Group B” historic resource.
*The Secretary of the Interior’s Standards for Rehabilitation are found on the National Park Service’s website: https://www.nps.gov/tps/standards/rehabilitation.htm.
**Discretionary development applications include: Architectural Review; Design Enhancement Exception; Home Improvement Exception; Neighborhood Preservation
Exception; Single Family Individual Review; Site and Design Review; Variance.
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Item No. 3. Page 1 of 1
Historic Resources Board
Staff Report
From: Jonathan Lait, Planning and Development Services Director
Lead Department: Planning and Development Services
Meeting Date: October 12, 2023
Report #: 2309-2045
TITLE
Approval of Historic Resources Board Draft Minutes of July 28, 2023
RECOMMENDATION
Staff recommends the Historic Resources Board (HRB) adopt the attached meeting minutes.
BACKGROUND
Attached are minutes for the following meeting(s):
•July 28, 2023
ATTACHMENTS
Attachment A: HRB 7.28 Minutes
AUTHOR/TITLE:
Amy French, Chief Planning Official
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Call to Order/Roll Call
Present: Chair Alisa Eagleston-Cieslewicz; Vice Chair Samantha Rohman; Board Members Gogo
Heinrich, Christian Pease, Caroline Willis and Margaret Wimmer
Absent: Board Member Michael Makinen
Public Comment
Agenda Changes, Additions and Deletions
City Official Reports
1. Historic Resources Board Schedule of Meetings and Assignments
Action Items
2. Review Historic Resources Reconnaissance Survey Report
[meeting in progress]
[Discussion of Community Meetings]
Chair Alisa Eagleston-Cieslewicz stated that there were several owners of potentially eligible properties at
the community meetings. There were concerns expressed particularly regarding property values and being
able to modify their homes going forward. There was a commercial property owner in attendance who had
significant concerns. However, people were trying to keep an open mind, asking what the benefits would
be and wanting to understand what this would mean for their properties. She said she heard some “hard-
nosed” comments, but there were other people who were interested in more information.
Board Member Willis commented that there were some supporters there that were not necessarily property
owners of an affected property, but there were some who did have affected properties who were also
supportive, so it was mixed. There was one very negative participant, but she felt he would have been
negative regardless, and she didn’t feel it was a reflection on the meeting. The meeting was “rugged”
because of communications issues, with difficulties getting started and televising it. The process was
awkward, but she said that will be fixed next time.
Ms. French added that it was held in the room they were meeting in.
Board Member Willis said the problem was they didn’t know how to work the system.
Chair Alisa Eagleston-Cieslewicz noted that it was IT difficulties.
Board Member Wimmer(?) stated that it was led by Page and Turnbull and not as much the HRB. She said
they didn’t really participate at all, but just observed.
Board Member Rohman asked what the attitudes/concerns of the dissenters were.
HISTORIC RESOURCES BOARD MEETING
DRAFT MINUTES: July 28, 2023
Council Chamber & Virtual Zoom
5:30 P.M.
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Chair Alisa Eagleston-Cieslewicz thought it mainly broad concerns about restrictions in general and what
that would mean for them.
Board Member Rohman commented that a better process for the next community meeting should include
having the technology ready to go and functional when people come in.
Chair Willis added that perhaps Page and Turnbull should be secondary and have a moderator from the
HRB, such a Chair Alisa Eagleston-Cieslewicz, who is more a face to the community and to the city. Also
have Page and Turnbull people participate, but have the image being the HRB.
Board Member Rohman agreed. [inaudible comment regarding the surveys]
Ms. French said that for the community meeting, staff prepared the survey, and it will be different the next
time because people will have received a letter about their specific property being eligible for nomination.
People could get a letter stating something like, “As you know, your home, built in 2020 is no longer an
eligible…” so there will be two different letters. It will be held in the chambers because there was likely to
be much higher interest. The first one was a kick-off to talk about the project. This is why the consultant
took more of a role, explaining what they are embarking upon. The next meeting will be about the findings
and next steps. That will be in a September timeframe.
Chair Willis said there were people that wanted to know, they wanted the answer, whether their property
was going to be deemed eligible. So it was somewhat dissatisfying for people.
Board Member Rohman made her presentation, stating that she has been looking at Goal 4 in terms of
outreach, incentives, et cetera. Goal 4 is to improve outreach, review incentives and develop a work
program for the next year. She tried to break this down into what each piece of this means. She said there
are really three pieces to it – improving outreach, which is outreach with materials and methods of
outreach; second, reviewing the incentives and improving outreach materials related to incentives for
rehabilitation; and third, developing the work program for next year, including additional historic
preservation policy, looking at the current preservation policies and current ordinance.
Board Member Rohman continued, presenting some of her ideas and possible actions. For Goal 4.1, improve
outreach, she said they have made the improvement to some outreach materials, including the Historic
Resources and Permit Review Requirements, aka, The Bulletin. They went through this at the last meeting
and made some changes to the verbiage, talked about it, and she felt it was a good revision. There was
no next step attached to this.
Ms. French clarified there were no changes to the Bulletin, only discussion about how it was out of date
and there needed to be a couple things added to it. It needed to be agendized again to work on it more.
Board Member Rohman agreed it should be agendized again, and it needs to be on the website again,
because the Bulletin breaks it down more specifically. She wondered if this is something that needed to
wait until the reconnaissance survey is done.
Ms. French did not think they needed to wait. She made some draft changes back in 2018 after adoption
of the Comp Plan, and the changes never moved forward. She will bring those forward to the Board.
Board Member Willis said if they want to take the opportunity to take the potentially eligible properties out
of the mix, this would be a chance to do that.
Ms. French suggested calling them Priority 1 and 2 – not further evaluated properties.
Board Member Willis thought it was just a policy decision within the Planning Department that decided they
should be evaluated. She wondered why they couldn’t undo that decision, talk to Jonathon and perhaps
re-evaluate that decision. It would mean a lot of money and a lot of labor.
Ms. French thought it was a decision based on the wording of the Comp Plan policy and for the Director at
the time to figure out how to make it “bite-sized” as opposed to properties dating until 1970 or ’80.
Board Member Rohman said in addition with the community meeting and people wanting answers, she
thought they should make it a priority to update the Bulletin and repost it so that they are providing as
much information as they can.
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Chair Alisa Eagleston-Cieslewicz said with a few tweaks the Bulletin was pretty close to being usable and
re-postable. She thought having something there is better than not having anything.
Board Member Pease wondered if it would be appropriate to ask some of the people that attended the
meeting to look at a draft for understandability and how they reacted to it.
Chair Alisa Eagleston-Cieslewicz thought the information in the Bulletin was not the central focus of the
people who had concerns.
Board Member Pease said one person told him that she offered to do that and got no response.
Board Member Rohman said that was unfortunate.
Chair Alisa Eagleston-Cieslewicz thought she recalled that and said maybe they will take her up on it for
some other things.
Board Member Pease thought that would be a good idea.
Board Member Rohman said 4.2 or 4.3 talks about community advocates, and that is exactly what they
need – a list of community advocates who want to help and want to look at the verbiage and tell them
where it doesn’t make sense.
Chair Alisa Eagleston-Cieslewicz thought it would be good to hear the thoughts from some of the attendees
about when they presented the incentives, whether it makes sense to them, whether they are interesting
or potentially helpful.
Board Member Pease said he was a little disappointed he had asked if they could see it in advance in some
detail and have some input into it. He thought they were missing a good opportunity, when people showed
up, to not go to them and run some of these things by them.
Board Member Willis mentioned there were only about 15 of them.
Board Member Pease said he was talking about the notion of thought leaders, and they need to have some
in the community who feel like they are being listened to, and they would probably benefit whether they
agree or not with the tone and the detail they are willing to provide.
Board Member Willis said she wouldn’t limit that to people that were at the meeting but would look at the
whole community. She thought it was a good opportunity to find new HRB members. She said she would
volunteer her neighbor, who owns the Julia Morgan and is very smart young and would be a good analyst.
Board Member Pease thought that would be great, but he thought the people who showed up should
definitely be asked.
Board Member Willis asked if he knew who they were.
Ms. French responded that there were minutes of the meeting prepared.
Board Member Rohman said, along with this, in additional areas where they could be more effective, the
incentives page on the City website is not very user-friendly or actionable. It is broken down by building
code, municipal code, and it’s a lot of information. When opened, this section in particular is straight from
the Code. This is good, but it needs a translation and explanation of what it actually means. How to get
there and who would do this would be a huge project but making it more accessible in language and in
format and the way it is presented would be a great benefit.
Board Member Pease said that theme occurs over and over again in the documents that Board Member
Rohman sent them – understandability, user-friendliness. He said it seems that before trying to engage
broad outreach there needs to be some focus group testing. That would be a way to find people who might
want to join the Board or become more active. For example, go to a homeowner’s association and see if
they would like somebody to participate in the process.
Board Member Rohman said in terms of content for outreach, her assessment was, from her perspective,
if she couldn’t find the information she assumed a homeowner looking for information wouldn’t be able to
either. She said they don’t have a City page linked to the eligible 1998 survey, or the specific Palo Alto
inventory list.
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Ms. French said there is.
Board Member Willis said it is just a list of addresses with no information except categories.
Board Member Rohman shared one of the lists.
Ms. French said there is also the inventory list.
Board Member Rohman said she couldn’t even find the inventory list. She shared some proposed examples
of how other cities in the area have done this. The City of Los Altos inventory page, including a landmarks
list, is shorter, but helpful, so if one was to Google a particular address, it would show its historic
designation. Another example was Saratoga. In the notes section of their inventory there is guidance as to
whether it is a designated landmark, a Mills Act property, et cetera. The City of Los Altos also has a beautiful
historic resources inventory booklet that they put together. She will link these pages for the Board members
to look at. She said the second part of improving outreach is the methods and the access of how to actually
reach people. Number one being current homeowners and future homeowners. She said they need to re-
list the Historic Resources Bulletin as previously discussed. She suggested partnering with PAST and getting
on their email distribution list, in their newsletters or whatever speaker boxes they have that they talk to
their members about, the HRB should also partner with, because that is a community that they know has
a vested interest.
[inaudible comment]
Board Member Rohman said they would be very willing. They just need to follow through and do the ask.
[inaudible comment by Board Member Heinrich]
Ms. French said they do have a link to their reconnaissance survey, and a presence on their webpage
about it.
Board Member Rohman said she did find that. It was at the top of the HRB links. She said although they
can’t talk to interested buyers of potentially historic homes, she wondered how they would feel about a
“FYI Welcome Packet,” with information about PAHA, PAST and messages like, “Your property has been in
this reconnaissance survey and was deemed…Here’s what it means to you. Here’s the website where you
can find more information. Here’s how to access the parcel report,” et cetera.
Board Member Willis thought this had potential, but they need a system. She thought they might talk PAST
about doing this, because they are in a position to get a variety of volunteers. She did not know if the HRB
could bring in volunteer labor directly. But through PAST it would be possible. She thought they should
take Board Member Rohman’s ideas and hear what the other Board members’ priorities are and pick two
or so out and see if there might be a couple groups of people at PAST who would find larger groups to
carry them out. She thought that might also be how they go about updating their current survey, so there
might be some competition for volunteer labor, but there are some good ideas for projects that people
would be interested in. Her experience with PAST has been that it tends to be a very enthusiastic group of
volunteers who are interested in learning about houses and properties and Palo Alto history.
Board Member Rohman remarked that this speaks to the community influencers piece.
Board Member Heinrich said as far as reaching out to each community, PAST might do a walking tour of a
community and have good stories to tell about the people that lived there.
Board Member Rohman said that also goes to creating community, reaching the community and creating
advocates. Finding community influencers and using them as extensions of the HRB to get their mission
out. She thought it would be interesting to do a community survey to gauge interest from anyone in historic
preservation and/or assets and find out of there are other people in the community who care, other than
people that are already PAST members or already supporting PAHA. Having HRB members on the PAST
tours to have representation of the HRB in person would be great. There are always more documents that
can be created on historic districts, the context, and some great examples. Board Member Rohman shared
an example from Sunnyvale, showing architectural styles. Board Member Rohman’s final idea was
partnering with realtors, which has been discussed – presenting to some local associations, or having a
“For Realtors” page. She shared an example from the National Association of Realtors on historic properties,
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which has great links and information and very honestly speaks of both benefits and drawbacks a historic
home.
Board Member Heinrich wondered how they would link their information directly to something like that.
Board Member Rohman said this is something more national-focused, and they would probably need to
create a smaller page.
Board Member Willis said they have a local group of realtors who give talks. She wasn’t sure how they
distribute information, but she said she could find out. She thought they were a group worth cultivating
because they can spread misinformation very easily.
Board Member Rohman remarked that they can provide them with the correct and relevant information.
Board Member Willis commented that if you treat them with respect and acknowledge their power it will
go a long way.
Chair Alisa Eagleston-Cieslewicz said it would also be a source of great information for someone looking for
a home.
Board Member Wimmer said she talked to some of the realtors trying to get their perspective on what it
means to have a house that’s listed on an inventory, in terms of salability. They have said it narrows the
buying pool and it is seen as a negative thing.
Board Member Willis thought it depended on who you talked to, and they aren’t all that way.
Board Member Wimmer said they should talk about the incentives in place and that it’s not a negative,
because they will take the information and pass it on to potential buyers. Their bottom line is they just
want to sell the house.
Board Member Rohman said it’s another avenue to the owners that the Board should be working through
as a resource.
[Unidentified Speaker, Lydia Kou?] said there is a group that meets on Fridays to disseminate information,
but also talks to brokers, and each of the offices in Palo Alto would be important. They have sales meetings
on Mondays or Tuesdays which would be good times to come into the office and speak about the incentives.
She added that many of the long-time realtors in Palo Alto go through the exercise of getting more
information on the home, who has lived there, et cetera. There are also many that come in from out of
town and are basically interested in selling something and do not know the city, its ordinances, et cetera.
She said they should make sure to be able to reach them as well.
Board Member Willis asked if she had any thoughts about how to reach them.
[Unidentified Speaker] said it’s difficult as they come from all over. There have been people come in from
San Diego come in and sell in Palo Alto or Los Altos. But local realtors and those from nearby cities would
know Palo Alto better, so those would be ones to focus on. Another place they could go is directly SVAR –
Silicon Valley Association of Realtors.
Ms. French said she has done this twice in the past.
[Unidentified Speaker] spoke of going directly to them, they may decide to disseminate the information in
one of the bigger meetings, which are mostly online, on Zoom, now.
Ms. French said she had conversations many years ago, before COVID, and a couple presentations.
[Unidentified Speaker] thought if they would reach out to them and request to be a speaker or to be on
their agenda, they would be willing to do this.
Board Member Willis asked if most real estate agents from out of town are the buyer’s agent, or if most of
the listing agents are local.
[Unidentified Speaker] said most of the listing agents she sees when looking through the inventory are
mostly local, although there are a few listing agents that come through because they sold the house.
Board Member Willis wondered, if they knew or could monitor when things come on the market, if they
could get the information to the listing agent.
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Board Member Wimmer commented on the ideas suggested by Board Member Rohman and said if the
information could be made more accessible online then when anyone types in an address, these kinds of
information would pop up, and this should be the goal. It would be difficult to reach every realtor to give
them the information, but if they could make the information more widely available, the realtors would find
it.
Board Member Willis added that the more information is available on the internet, the more kids are going
to read it and the more Palo Alto’s history will get out there, and there is a lot to be said for entering the
modern age where the information is at anyone’s fingertips.
Board Member Wimmer said many of the houses are represented on the PAST website, with photos and
references.
Ms. French added that their photos are in color as well.
Chair Alisa Eagleston-Cieslewicz noted that much of their information is based on the DPR forms.
Board Member Wimmer noted that the HRB needs to do its part, too. She said she randomly tried to pull
up two addresses before the meeting. She thought the address was wrong on one. There may be clean-
up work to be done on the existing inventory. She said she could email Caroline George (?) and ask her to
do it, but it would be good if the HRB could methodically go through the inventory, especially ones that are
demolished. Many of the demolished ones probably are noted on the PAST website.
Ms. French said the parcel reports are available 24/7 that realtors or any interested buyer or sellers can go
see. It corrects for the address problems, because it is based on the parcel number, or it could be a
subdivision. When it is subdivided the address is no longer applicable but should still be applicable on the
parcel report system if people are looking for a specific parcel.
Board Member Heinrich said it’s easy to change the address, except she got two tax bills. The parcel number
is much more accurate.
Ms. French noted that when you’re on a corner lot, you can choose which one. It doesn’t matter where the
door is, or where the front property line is.
Board Member Rohman shared the second part of Goal 4 – reviewing the incentives for rehabilitation, about
which they have talked at length – the Mills Act, the possible packet or outreach for homebuyers. She
thought articles on home ownership could go in there, such as those on the realtors’ websites, as well as
information on PAST plaques. She said she saw a PSA on the PAST site saying if someone thinks their home
was built in 2023, it may have actually have been, 2022, so check the parcel report, do some digging and
you could be eligible for a plaque. She said the incentives page is comprehensive but hard to read or act
on. She referred to the Page and Turnbull report sent by Ms. French where it says that the incentives are
only available to property owners whose property is listed on the historic inventory. She wondered if this
is true.
Ms. French said it was. The HIE, in which you get extra square footage, if you want to modify is Categories
1, 2, 3 and 4. It’s used to be 1 and 2. It’s all four categories now for the past four years or so.
Board Member Rohman shared that Pasadena’s award program creates goodwill with owners and reasons
to continue to put resources into the upkeep of their property. She shared incentives from other cities as
well, including City of Los Angles. Incentives included such things as reduction of building permit fees and
construction tax or waiver of covered parking requirements. She will send her materials to the Board
members.
Regarding the work program for 2024, Board Member Rohman said she reviewed the ordinance and
observed that it is seemingly effective because it is vague. The current fine for demo of part of a historic
structure is $1,000. The civil penalty is not to exceed $10,000. She felt most would not mind paying that,
so that is a problem. There is a 20-year moratorium, which would seem more effective.
Board Member Willis wondered how many times that is reinforced.
Ms. French didn’t even know what this was talking about.
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Board Member Rohman said the way she read it is if someone demolishes a structure and they weren’t
supposed to without a permit, they cannot then build for 20 years.
Board Member Willis remembers reading something about that but didn’t remember the 20-year part.
Ms. French asked if that is downtown.
Board Member Rohman went on to say there is no current benefit to designation as the Code is currently
written, other than being listed on the inventory.
Ms. French added that in that case, one can take advantage of the incentives. She said they were supposed
to put a pool of money out a couple years ago through a new law where someone could get a break on
their income tax.
Board Member Rohman said she had read about that and was trying to find out if there were any income
eligibility rules.
Chair Alisa Eagleston-Cieslewicz thought there was. She said if someone bought a home in Palo Alto, even
recently, the chances are they earn too much to qualify for the state level program, although it might
benefit some longer-term homeowners, but for recent purchasers, it is not helpful.
Ms. French appreciated Board Member Rohman’s efforts to research and present what some other cities
are doing.
Board Member Rohman said there were some great examples that are leading the pack in California, like
Pasadena. She said the Getty Institute has great preservation materials as well, and she will share the links.
She felt the next step would be to figure out what they want to actually do and how to prioritize it.
Ms. French felt the webpage fixes need to be a priority. Perhaps a subcommittee was needed to focus on
this.
Chair Alisa Eagleston-Cieslewicz thought regarding the incentives page, making a version or some sort of
bulletin that is clearer and more useful would be needed.
Ms. French said there is a way to, instead of listing the entire Code material out, provide a links to click on
if someone wants to read the Code itself.
Board Member Heinrich said she can go to the PAST for immediate action and ask them to take a look at
perhaps helping to come up with a welcome packet, and also to do a walking tour of the Eichler
neighborhoods and Barron Park neighborhood.
Board Member Rohman thought it would also be good to start a list of community advocates that are willing
to advocate on PAST’s behalf or the HRB’s behalf.
Ms. French felt it would be important to have people who can come to a community meeting for the next
phase of the survey, to help people understand what the HRB is doing and to understand that it’s not the
end of the world to be nominated, but the incentives and benefits are actually a good thing.
Board Member Rohman said that’s an example of something they should get into the PAST bulletin, a
message such as, “Hey, even if you don’t have anything to say we’d love for you to be there and to have
your support.”
Board Member Willis read the section referring to the 20-year moratorium, to clarify. “If the site of an
unlawfully demolished historic structure from which development rights have been transferred shall not be
developed in excess of the floor area ratio of the demolished structure for a period of 20 years from the
unlawful demolition.” So it’s not everything, but you can’t develop in excess of the floor area of the
demolished structure. She said it’s not like if you demolished a house, you can’t build on it for 20 years.
Ms. French said there’s a program when a person can do historic rehabilitation and then document
everything and then sell to a property located in the Downtown the transferable development rights so that
they can add the floor area to a non-historic property instead of the historic property, adding to their own
property and making it less historic. She said that hasn’t happened in her 25 years there, so that’s good
news.
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[Unidentified Speaker] thanked and complemented Board Member Rohman on her presentation.
Chair Alisa Eagleston-Cieslewicz directed the conversation to the next item – housekeeping.
Ms. French said one of the discussion topics was in regard in meeting in the evenings, quarterly evening
meetings or something else. The Bylaws currently state when the HRB meets.
Chair Alisa Eagleston-Cieslewicz wanted to raise the fact that their meeting time is during business hours,
which limits who can participate as a Board member, but also limits who can attend the meetings and learn
about what they are doing and speak publicly. She wondered if having some evening meetings might
broaden attendance and be a bit more inclusive to people who are unable to attend during business hours.
Board Member Rohman felt it would help further the goal of community outreach and advocacy.
Board Member Willis added that is harder for staff, so it is a balance. She said maybe at certain times of
the year, such as the fall, it would work better. They could build it into their schedule in a limited way and
see how it works. She said, not only Ms. French, but if they need someone else from the City needed to
come they should keep that mind.
Board Member Rohman wondered how other boards and commissions handle it.
Ms. French informed them that the Architectural Review Board is one such board that meets twice a month.
They are professional architects on that board, so it’s just on their calendar. They have development
projects, so those consultants and property owners are very motivated to come and present their project
and get a recommendation for approval. She said in regard to people coming and commenting on things,
if they’re concerned enough about a project going up next door to them, they will find time to come to a
meeting to talk about it. It is a different type of board, whereas, with HRB, they rarely have an actual
project to work on.
Board Member Pease thought it would help over time to recruit younger people who are in the middle of
their careers. He suggested every other month to try it out, so after six months they could assess how it
works.
Ms. French said it could be done with special meetings that can be decided in advance, on a quarterly basis
or every other month, however they decided. With the reconnaissance survey being at the forefront
currently, there will definitely be the community meeting in September. There could be another community
meeting or special meeting in October or November. Currently the schedule is for two daytime meetings
per month.
Board Member Willis said there is only one in November and one in December, so there might be an
opportunity to have a special meeting in November.
Ms. French said they could try for every other month, having one in September and then the next one
could be in November. They had talked about another meeting after the drafts. The next step is to get
letters out, and the letters should probably say when the meeting is.
Chair Alisa Eagleston-Cieslewicz asked if they could come up with a soft date for the September meeting
and find a date to reserve the room.
Ms. French informed the groups as to when various other commissions and committees meet.
Chair Alisa Eagleston-Cieslewicz observed that many of the groups do meet in the evenings.
[Unidentified Speaker] Only HRB and ARB meet during the daytime.
Ms. French suggested also later in the afternoon might work, such as 5:00. This would allow for staff to
still be there.
Board Member Rohman asked if staff can come in later if they were to meet in the evening.
Ms. French said yes. There are staff that are paid overtime to come in on the evenings. As a manager she
would come in as needed, not on an hourly basis.
Chair Alisa Eagleston-Cieslewicz noted that the 5:00 suggestion may work better for schedules, at the end
of a standard workday. This would be better than taking an entire morning.
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Ms. French summarized that for the community meeting in September they should look at a 5:00 start.
They will do a poll to find out which date works best for that.
The Board re-addressed dates for the next community meeting and future special meetings.
Board Member Willis asked if they would discuss the Mills Act on the August 24th meeting.
Ms. French confirmed that they can do that.
Chair Alisa Eagleston-Cieslewicz verified that there were no public commenters waiting to speak.
Chair Alisa Eagleston-Cieslewicz asked if there were other housekeeping items to discuss.
Board Member Willis said even if they are not going to be in attendance at a meeting, it is still be nice to
get a packet. She said she did not get one for the meeting she missed at the beginning of June.
Board Member Heinrich said she did get one for the meeting she missed.
Ms. French thought they always send the email packet out to all Board members. If they have stated that
they will not be attending, they do not send out a physical package.
Board Member Pease wondered what the deadline is to get a packet out.
Ms. French responded that the packet usually goes out on the Thursday before the meeting.
Board Member Pease wondered if they can send a packet out in the mail as opposed to a courier, because
he will be some distance away for an extended period of time. He said he doesn’t mind getting a soft copy,
but when they are 100 pages long, it is hard to print them out.
Ms. French said they can send him the packet by mail when that is the case.
Board Member Willis wondered about what a good time for annual retreats is. The Board discussed their
preferences.
Ms. French thought fall was better than April when new members come onboard.
Board Member Wimmer suggested perhaps toward the beginning of the year when they are coming up
with their work plan.
Ms. French suggested perhaps February, which would have some advantages.
Board Member Wimmer asked about recruitment of new members and when old members go off the Board.
The Board discussed the topic of term lengths.
Approval of Minutes
3. Approval of Historic Resources Board Draft Minutes of June 8, 2023.
4. Approval of Historic Resources Board Draft Minutes of June 22, 2023
Approval of the minutes was postponed until the next meeting.
Board Member Questions, Comments, Announcements or Future Meetings and Agendas
Adjournment
Motion by to adjourn. Seconded by Board Member, the motion carried unanimously by voice vote.
The meeting was adjourned at 10:08 a.m.
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