HomeMy WebLinkAbout2023-05-05 Finance Committee Agenda PacketFINANCE COMMITTEE
Special Meeting
Friday, May 05, 2023
Community Conference Room & Hybrid
9:00 AM
Added Page Numbers
(C = Capital Budget Book, O = Operating Budget Book)
Budget Books Are Available At:
https://www.cityofpaloalto.org/Departments/Administrative‐
Services/City‐Budget
Finance Committee meetings will be held as “hybrid” meetings with the option to attend by
teleconference/video conference or in person. To maximize public safety while still maintaining
transparency and public access, members of the public can choose to participate from home or
attend in person. Information on how the public may observe and participate in the meeting is
located at the end of the agenda. Masks are strongly encouraged if attending in person. The
meeting will be broadcast on Cable TV Channel 26, live on
YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media
Center https://midpenmedia.org.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99227307235)
Meeting ID: 992 2730 7235 Phone: 1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
city.council@CityofPaloAlto.org and will be provided to the Council and available for inspection
on the City’s website. Please clearly indicate which agenda item you are referencing in your
subject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
CALL TO ORDER
PUBLIC COMMENT
Members of the public may speak to any item NOT on the agenda.
ACTION ITEMS
1.Fiscal Year 2024 Budget Process Overview (9:00 AM – 10:30 AM) Supplemental Memo
a) Non‐Departmental (Pages O: 473‐478)
2.Community and Library Services (10:30 AM – 12:00 PM) Presentation
a) Community Services (Pages O: 203‐223)
b) Library (Pages O: 281‐292)
LUNCH BREAK (12:00 PM ‐ 1:00 PM)
3.Planning and Transportation (1:00 PM – 2:30 PM) Presentation
a) Planning and Development Services (Pages O: 303‐320)
i) Community Development Block Grant (CDBG) Fund (Page O: 92)
ii) Stanford University Medical Center (SUMC) Fund (Page O: 95‐96)
b) Office of Transportation (Pages O: 169‐180)
i) Parking Special Revenue Funds (Pages O: 93‐94)
4.Public Safety (2:30 PM – 4:00 PM) Presentation
a) Fire (Pages O: 225‐239)
b) Office of Emergency Services (Pages O: 293‐302)
c) Police (Pages O:321‐334)
FUTURE MEETINGS AND AGENDAS
Members of the public may not speak to the item(s)
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 992‐2730‐7235 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
FINANCE COMMITTEESpecial MeetingFriday, May 05, 2023Community Conference Room & Hybrid9:00 AMAdded Page Numbers(C = Capital Budget Book, O = Operating Budget Book)Budget Books Are Available At:https://www.cityofpaloalto.org/Departments/Administrative‐Services/City‐BudgetFinance Committee meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Themeeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99227307235)Meeting ID: 992 2730 7235 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,
the Clerk will have them shared at public comment for the specified item. To uphold strong
cybersecurity management practices, USB’s or other physical electronic storage devices are not
accepted.
CALL TO ORDER
PUBLIC COMMENT
Members of the public may speak to any item NOT on the agenda.
ACTION ITEMS
1.Fiscal Year 2024 Budget Process Overview (9:00 AM – 10:30 AM) Supplemental Memo
a) Non‐Departmental (Pages O: 473‐478)
2.Community and Library Services (10:30 AM – 12:00 PM) Presentation
a) Community Services (Pages O: 203‐223)
b) Library (Pages O: 281‐292)
LUNCH BREAK (12:00 PM ‐ 1:00 PM)
3.Planning and Transportation (1:00 PM – 2:30 PM) Presentation
a) Planning and Development Services (Pages O: 303‐320)
i) Community Development Block Grant (CDBG) Fund (Page O: 92)
ii) Stanford University Medical Center (SUMC) Fund (Page O: 95‐96)
b) Office of Transportation (Pages O: 169‐180)
i) Parking Special Revenue Funds (Pages O: 93‐94)
4.Public Safety (2:30 PM – 4:00 PM) Presentation
a) Fire (Pages O: 225‐239)
b) Office of Emergency Services (Pages O: 293‐302)
c) Police (Pages O:321‐334)
FUTURE MEETINGS AND AGENDAS
Members of the public may not speak to the item(s)
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 992‐2730‐7235 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
FINANCE COMMITTEESpecial MeetingFriday, May 05, 2023Community Conference Room & Hybrid9:00 AMAdded Page Numbers(C = Capital Budget Book, O = Operating Budget Book)Budget Books Are Available At:https://www.cityofpaloalto.org/Departments/Administrative‐Services/City‐BudgetFinance Committee meetings will be held as “hybrid” meetings with the option to attend byteleconference/video conference or in person. To maximize public safety while still maintainingtransparency and public access, members of the public can choose to participate from home orattend in person. Information on how the public may observe and participate in the meeting islocated at the end of the agenda. Masks are strongly encouraged if attending in person. Themeeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org.VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99227307235)Meeting ID: 992 2730 7235 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance tocity.council@CityofPaloAlto.org and will be provided to the Council and available for inspectionon the City’s website. Please clearly indicate which agenda item you are referencing in yoursubject line.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to city.clerk@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received,the Clerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.CALL TO ORDERPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda.ACTION ITEMS1.Fiscal Year 2024 Budget Process Overview (9:00 AM – 10:30 AM) Supplemental Memo a) Non‐Departmental (Pages O: 473‐478)2.Community and Library Services (10:30 AM – 12:00 PM) Presentation a) Community Services (Pages O: 203‐223) b) Library (Pages O: 281‐292)LUNCH BREAK (12:00 PM ‐ 1:00 PM)3.Planning and Transportation (1:00 PM – 2:30 PM) Presentation a) Planning and Development Services (Pages O: 303‐320) i) Community Development Block Grant (CDBG) Fund (Page O: 92) ii) Stanford University Medical Center (SUMC) Fund (Page O: 95‐96) b) Office of Transportation (Pages O: 169‐180) i) Parking Special Revenue Funds (Pages O: 93‐94)4.Public Safety (2:30 PM – 4:00 PM) Presentation a) Fire (Pages O: 225‐239) b) Office of Emergency Services (Pages O: 293‐302) c) Police (Pages O:321‐334)FUTURE MEETINGS AND AGENDAS
Members of the public may not speak to the item(s)
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments may be submitted by email to city.council@cityofpaloalto.org.
2. For in person public comments please complete a speaker request card located on the
table at the entrance to the Council Chambers and deliver it to the Clerk prior to
discussion of the item.
3. Spoken public comments using a computer or smart phone will be accepted through
the teleconference meeting. To address the Council, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 ,
Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in
older browsers including Internet Explorer. Or download the Zoom application onto
your smart phone from the Apple App Store or Google Play Store and enter in the
Meeting ID below.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Council. You will be advised how long you have to speak. When called please limit your
remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 992‐2730‐7235 Phone: 1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
FINANCE COMMITTEE MEETING
_______5/5/2023_______
[X] Placed Before Meeting
[ ] Received at Meeting #1
City of Palo Alto
MEMORANDUM
To: Finance Committee
Date: May 5, 2023
SUBJECT: Agenda Item #1: Additional Information
Staff would like to provide the Finance Committee additional information for the May 5 and May 9 FY
2024 Budget Hearing meetings. This material is supplemental in nature and does not reflect any
recommended changes, it is for information and reference only.
Information to Assist the Finance Committee During the Budget Review Process
In previous years, the City Council has made a variety of requests to provide context and/or additional
data points of reference to aid in budget deliberations. Staff has compiled these items to assist the Finance
Committee’s review of the FY 2024 Proposed Budget documents.
Capital Fund Reappropriation List
City Council authorization is required for Capital funds to be carried forward from one fiscal year to the
next (Palo Alto Municipal Code 2.28.090, amended September 2014). There are several opportunities for
departments to request funds to be carried over from one fiscal year to the next.
First, is the proposed budget process that the Finance Committee is reviewing. Departments may request
funds to be carried over from one year to the next through the budget process. By estimating lower than
budgeted expenditures in the current year (FY 2023), funds not anticipated to be spent in the current year
but still required for the completion of the project are reflected in the first year (FY 2024) of the five-year
CIP. The Fund Narrative for each fund indicates the total amount of reappropriations included in this
budget.
Second, is the Budget Wrap-up with the Finance Committee (scheduled May 30, 2023) where staff
typically bring a list of final amendments to the proposed budget that include refinements to
reappropriation assumptions.
Lastly, as part of the year-end closing actions anticipated to be brought forward for City Council approval
in the Fall, all projects will be reviewed to determine if additional adjustments to reappropriations are
required.
Attachment A shows the reappropriated amounts by fund and by capital project estimated not to be
spent in FY 2023 that are included in the proposed budget, the first opportunity listed above. These
amounts are recommended to be reappropriated to FY 2024 to continue work on the projects and keep
the total project budgets intact over the five-year CIP and are reflected in the FY 2024 Proposed Capital
Budget.
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Additional Staffing Information – Vacancies, Recruitment, & Retention:
In FY 2023 to date, turnover has decreased significantly - 18 employees separated in this period compared
to 58 in the same period in FY 2022. This can be attributed to the City’s specific focus on being an employer
of choice – ensuring a positive work environment as well as resetting target salaries and benefits for
flexibility – and has positively impacted employee retention.
Vacancy Report: A list of full-time (benefitted) positions that are vacant throughout the City is detailed in
Attachment B. This attachment includes the position title, vacancy date, hiring status, and the distribution
of the position allocation by fund.
Summary Comparison of Vacancies Citywide May 2022 & May 2023
May 2022
Vacancies*
FY 2022
Adjusted Budget*
May 2023
Vacancies**
FY 2023
Adjusted Budget**
General Fund 58.75 519.46 64.68 557.56
Enterprise Funds 68.00 364.08 66.45 371.58
Other Funds 13.00 92.46 12.12 94.46
Total 139.75 976.00 143.25*** 1,023.60
Citywide Vacancy Rate 14.3% 14.0%
* May 2022 Vacancies and FY 2022 Adjusted Budget include 20.00 full-time positions (12.66 in the General Fund)
added in FY 2022 Q1, SAFER Grant, and FY 2022 Midyear.
** May 2023 vacancies and FY 2023 Adjusted Budget include 5.25 full-time positions (4.25 in the General Fund)
added in FY 2023 Midyear and 0.50 FTE full-time position added to the General Fund for the permanent parklet
program.
*** As indicated in Attachment B “status”, nine of these positions are in the process of being onboarded and five
have had offers extended.
Factors Impacting Vacancy Rate (Turnover, New Positions, Promotions): A change in the vacancy rate is
dependent on successfully hiring candidates to fill open positions and retain current talent especially as
new positions continue to be added. Added positions continue to impact the vacancy rate, if new
capacity was not added, the vacancy rate would lower. Internal promotions create new additional
vacancies too. Although this is an impact, promotional opportunities increase employee engagement
and provide growth for the workforce. Key factors contributing to the vacancy rate include:
x Added positions of 47.60 FTE, including 25.25 positions added in Midyear processes, moving
vacancy statistics every six months
x 79 positions filled internally, creating a corresponding number of additional vacancies
x A continuing difficult hiring market
Positions continue to be hard-to-fill, particularly technical positions. However, the City is receiving an
increase in the number of applications for administrative positions and when possible will increase
efficiency by consolidating to fill multiple positions with the same applicant pool.
Recruitment & Retention Activities Underway: The City is working on both recruitment and retention
strategies to aid in reducing vacancies in addition to the new employee group contracts and
compensation plans.
x Expedited Hiring Process Pilot: HR has increased recruitment capacity through an Expedited
Hiring Process pilot supported by 5 department HR Liaisons. Liaisons have been trained to
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Packet Pg. 5
3
support department hiring managers to review applications, complete the logistics necessary to
schedule interviews, and complete reference checks. This has been a force multiplier in
recruitment capacity and has been key in Public Works and Utilities. Other streamlining
measures include:
o Allowing departments to make hiring offers contingent on passing background process;
o Use of additional consultant to handle additional mid-management recruitments;
o Changes to minimum qualifications if possible.
x Positive Work Environment Initiative: The City’s goal to position Palo Alto as an employer of
choice includes strengthening the City work environment, key to recruitment and retention. By
supporting the workforce in areas such as providing professional development opportunities
and employee training, providing a hybrid or flexible work schedule, striving for work life
balance and employee resilience, the organization’s commitment to the workforce is reinforced.
This provides employees with a culture to thrive and do their best work for the Palo Alto
community.
General Fund Vacancy Rates and Savings: The vacancy rate for the General Fund as of May 2023 is
11.6% (64.68 FTE vacancies to 557.56 FTE). Vacancy savings from Public Safety positions are typically
exhausted by uses such as backfill, hire ahead programs, and overtime. Adjusting for Public Safety, the
General Fund has a vacancy rate of 8.3% and budgeted vacancy savings of approximately 3%.
In recent years the General Fund has seen $1-2 million in actual vacancy savings above what is
accounted for budgetarily. Throughout the year, vacancy savings are utilized by operating departments.
Some recent examples of vacancy savings use include filling staffing gaps by contracting for professional
services, hiring ahead for technical positions to allow overlap and smooth transitions, piloting new
technologies to increase efficiency in the absence of staff, and supporting a summer internship program.
It is important to consider that even if positions are vacant, there are still associated costs. For example,
the City contributes to proactive retirement funding and is responsible for the Unfunded Accrued
Liability (UAL) allocated to that position regardless of whether the position is filled. At the direction of
the Council these costs are administratively allocated by position, which means that even if the position
is vacant, the full budgeted cost will not result in savings to the City.
Service Provider Spend Report for FY 2021, FY 2022, and Year-to-Date FY 2023
Attachment C is a list of service providers where the City spent more than $1 million between FY 2021
through FY 2023 (year-to-date).
Department Organization Charts
This link - City of Palo Alto Budget - contains Organizational Charts, under “Budget Process / Budget
Overview” displaying the divisional structure and manager to employee span of control for each City
department; positions with supervisory responsibilities are shown in green. These charts display City
Council authorized staffing levels as of May 4, 2023, and do not show staffing changes recommended in
the FY 2024 Proposed Budget, as those changes have not been approved by the City Council. These charts
show vacant positions as of May 4, 2023, but do not show temporarily approved staffing needs as a result
of vacancies across the City.
_______________________ _______________________
Kiely Nose Ed Shikada
Director of Administrative Services City Manager
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AttachmentA:CapitalImprovementPlanFY2023ReappropriationstoFY2024
Fund ProjectTitle Proj.No.
Expense
Reappropriation
Adjustment
Revenue
Reappropriation
Adjustment
471ͲCapitalImprovementFund AmericansWithDisabilitiesActCompliance PFͲ93009 500,000
AnimalShelterRenovation PEͲ19002 917,700
ArtInPublicSpaces ACͲ86017 1,439,600
AthleticCourtsResurfacing PGͲ06001 264,600
BaylandsComprehensiveConservationPlan PGͲ17000 43,100
Benches,Signage,Walkways,PerimeterLandscaping,andSiteAmenities PGͲ06003 26,000
BuildingSystemsImprovements PFͲ01003 349,717
CaliforniaAvenueStreetscapeUpdate PLͲ23000 100,000
CameronParkImprovements PGͲ14002 97,500
ChurchillAvenueEnhancedBikeway PLͲ14000 2,776,100
ChurchillAvenue/AlmaStreetRailroadCrossingSafetyImprovements PLͲ20000 3,845,9003,845,900
CityFacilitiesAssessment PEͲ20002 30,000
CityFacilityParkingLotMaintenance PEͲ09003 199,000
CityHallSpacePlanning PEͲ19000 241,373
CivicCenterElectricalUpgrade&EVChargerInstallation PEͲ17010 720,399
CivicCenterFireLifeSafetyUpgrades PEͲ18016 86,661
CivicCenterWaterproofingStudyandRepairs PEͲ15020 150,786
CurbandGutterRepairs POͲ12001 111,600
DogParkInstallationandRenovation PGͲ18001 144,500144,500
ElectricChargerInfrastructureInstallation PFͲ23000 260,000260,000
FacilityInteriorFinishesReplacement PFͲ02022 294,800
FireStation4Replacement PEͲ18004 160,034
FoothillsNaturePreserveBorondaLakeDockReplacement OSͲ18000 210,000
FoothillsNaturePreserveImprovements PEͲ21000 350,000
GolfCourseNetandArtificialTurfReplacement PGͲ18000 730,000
GolfReconfiguration&BaylandsAthleticCenterImprovements PGͲ13003 168,000
JMZRenovation ACͲ18001 978,200
LibraryAutomatedMaterialHandling LBͲ21000 763,198540,000
MunicipalServiceCenterLighting,Mechanical,andElectricalImprovements PFͲ16006 5,866,100
NewCaliforniaAvenueAreaParkingGarage PEͲ18000 786,684
NewDowntownParkingGarage PEͲ15007 5,448,6005,448,600
NewPublicSafetyBuilding PEͲ15001 6,033,946
NewellRoad/SanFrancisquitoCreekBridgeReplacement PEͲ12011 12,000,00012,000,000
OffͲRoadPathwayResurfacingAndRepair OSͲ09001 142,236
OpenSpaceLakesAndPondMaintenance OSͲ00002 38,000
PerformingArtsVenuesSeatReplacement ACͲ18000 80,457
PoliceVideoRecordingSystemsReplacement PDͲ20000 119,999
RamosParkImprovements PGͲ14000 8,900
RoblesParkImprovements PEͲ18015 319,500
RoofingReplacement PFͲ00006 145,630
SidewalkRepairs POͲ89003 495,000
StreetLightsConditionAssessment PEͲ13014 220,000
471ͲCapitalImprovementFundTotal 47,663,82022,239,000
472ͲCubberleyPropertyInfrastructureFund CubberleyRepairs CBͲ17001 198,796
CubberleyRoofReplacements CBͲ16002 1,552,6001,552,600
472ͲCubberleyPropertyInfrastructureFundTotal 1,751,3961,552,600
530ͲAirportEnterpriseFund AirportTemporaryOfficeBuildings APͲ22001 321,500
AirportZeroEmissionVehicleFleetReplacementProgram APͲ23000 124,000124,000
AutomatedWeatherObservationSystem(AWOS)APͲ19000 88,00079,200
530ͲAirportEnterpriseFundTotal 533,500203,200
523ͲElectricFund 115kVElectricIntertie ELͲ06001 250,000
Coleridge/Cowper/Tennyson4/12kVConversion ELͲ14000 1,000,000
ColoradoDistributionFeederOutletReplacement ELͲ22002 300,000
ColoradoPowerStationEquipmentUpgrades ELͲ19001 800,000
ColoradoSubstationSiteImprovements ELͲ19002 990,000
EastMeadowCircles4/12kVConversion ELͲ17001 622,229
ElectricUtilityGeographicInformationSystem ELͲ02011 75,000
FoothillsRebuild(FireMitigation)ELͲ21001 1,500,000
InterͲsubstationLineProtectionRelay ELͲ17005 290,000
RebuildUndergroundDistrict24 ELͲ10006 482,000
RebuildUndergroundDistrict26 ELͲ16000 500,000
SubstationBreakerReplacement ELͲ17002 1,090,000
SubstationFacilityImprovements ELͲ89044 800,000
SubstationPhysicalSecurity ELͲ16003 3,774,575
523ͲElectricFundTotal 12,473,804
524ͲGasFund GasDistributionSystemImprovements GSͲ11002 305,796
524ͲGasFundTotal 305,796
528ͲStormwaterManagementFund CorporationWaySystemUpgradesandPumpStation SDͲ21000 3,000,000
GreenStormwaterInfrastructure SDͲ22001 2,066,3511,216,351
WestBayshoreRoadPumpStation SDͲ20000 1,069,995
WestBayshoreRoadTrunkLineImprovements SDͲ23000 819,400
528ͲStormwaterManagementFundTotal 6,955,7461,216,351
527ͲWastewaterCollectionFund WastewaterGeneralEquipmentandTools WCͲ13002 58,941
WastewaterSystemImprovements WCͲ15002 599,501
527ͲWastewaterCollectionFundTotal 658,442
526ͲWastewaterTreatmentFund AdvancedWaterPurificationFacility WQͲ19003 16,644,00016,644,000
HeadworksFacilityReplacement WQͲ16002 4,757,0004,757,000
HorizontalLeveePilot WQͲ22001 203,473
OutfallLineConstruction WQͲ19000 10,582,80010,582,800
PlantRepair,Retrofit,andEquipmentReplacement WQͲ19002 5,766,526
SecondaryTreatmentUpgrades WQͲ19001 619,380619,380
526ͲWastewaterTreatmentFundTotal 38,573,17932,603,180
522ͲWaterFund WaterDistributionSystemImprovements WSͲ11003 456,529
WaterMainReplacementͲProject28 WSͲ14001 625,270
WaterMainReplacementͲProject29 WSͲ15002 724,600
1
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AttachmentA:CapitalImprovementPlanFY2023ReappropriationstoFY2024
Fund ProjectTitle Proj.No.
Expense
Reappropriation
Adjustment
Revenue
Reappropriation
Adjustment
522ͲWaterFund WaterMeters WSͲ80015 346,221
WaterRegulationStationImprovements WSͲ07000 307,036
WaterSystemSupplyImprovements WSͲ11004 3,285,900
WaterTankSeismicUpgradeandRehabilitation WSͲ09000 6,863,007
522ͲWaterFundTotal 12,608,563
682ͲTechnologyFund CityCouncilChambersUpgrade TEͲ19001 1,780,500
ComputerAidedDispatch(CAD)Upgrade TEͲ23000 650,000
EnterpriseResourcePlanningUpgrade TEͲ19000 989,000
InfrastructureManagementSystem TEͲ13004 144,360
RadioInfrastructureReplacement TEͲ05000 259,900
UtilitiesCustomerBillSystemImprovements TEͲ10001 150,570
682ͲTechnologyFundTotal 3,974,330
681ͲVehicleReplacement&MaintenanceFund ScheduledVehicleandEquipmentReplacementͲFiscalYear2020 VRͲ20000 30,000
ScheduledVehicleandEquipmentReplacementͲFiscalYear2021 VRͲ21000 20,000
ScheduledVehicleandEquipmentReplacementͲFiscalYear2022 VRͲ22000 100,000
ScheduledVehicleandEquipmentReplacementͲFiscalYear2023 VRͲ23000 2,114,502
681ͲVehicleReplacement&MaintenanceFundTotal 2,264,502
GrandTotal 127,763,07857,814,331
1
Packet Pg. 8
Attachment B: Vacancy Report as of May 2023
Vacancy
Date
General
Fund
Enterprise
Funds
Other
Funds
Total Status*
Administrative Services Department
Director,Administrative Svcs Dec-2022 0.80 0.20 1.00
Accountant Aug-2021 1.00 1.00
Accounting Specialist-Lead Apr-2023 1.00 1.00
Contracts Administrator Mar-2023 0.40 0.60 1.00
Administrative Associate II Aug-2020 0.50 0.50
Management Analyst Oct-2020 1.00 1.00
Accounting Specialist Jun-2022 0.58 0.42 1.00 Posting in Progress
Accounting Specialist Aug-2021 0.50 0.50
Director, Office of Management &
Budget
Aug-2022 1.00 1.00
Offset Equipment Operator Jun-2021 1.00 1.00
City Clerk's Office -
Administrative Associate III Sep-2022 1.00 1.00
City Manager's Office -
Sr. Management Analyst Feb-2023 1.00 1.00
Community Services Department -
Division Manager Open Space Parks &
Golf
Feb-2023 1.00 1.00 Posted
Jr Museum & Zoo Educator Feb-2023 0.75 0.75 Filled- Promotion
Prod Arts/Science Program May-2022 1.00 1.00
Park Maint Person Oct-2015 1.00 1.00 Onboarding
Fire Department -
Fire Fighter Prmdc-12.5 Emt Mar-2023 1.00 1.00
Battalion Chief EMT Shift Sep-2022 1.00 1.00
Fire Captain Haz Emt Feb-2023 1.00 1.00
Fire Fighter Prmdc-12.5 Emt Feb-2023 1.00 1.00
Fire Captain Emt Dec-2022 1.00 1.00
Fire Captain Haz Emt Feb-2023 1.00 1.00
Fire Appratus Op Emt Mar-2023 1.00 1.00
Administrative Associate III Jul-2022 1.00 1.00
Human Resources Department -
Sr. HR Administrator Oct-2022 1.00 1.00 Posting in Progress
Senior Human Resources
Administrator
Oct-2022 1.00 1.00 Posting in Progress
Assistant Director Human Resources Feb-2023 1.00 1.00
Information Technology Department -
Senior Technologist Feb-2023 1.00 1.00 Posting in Progress
Senior Business Analyst - M Aug-2021 1.00 1.00
Library Department -
Division Head Library Services Jul-2022 1.00 1.00 Posted
Librarian Feb-2023 1.00 1.00 Interviews in Progress
Library Associate Apr-2022 1.00 1.00 Interviews in Progress
Division Head, Library Services Mar-2022 1.00 1.00 Posted
Library Associate Jul-2022 1.00 1.00 Interviews in Progress
Library Associate Jul-2022 1.00 1.00 Interviews in Progress
Library Associate Nov-2022 1.00 1.00 Interviews in Progress
Librarian Feb-2023 1.00 1.00 Interviews in Progress
Administrative Assistant Jul-2022 1.00 1.00 Filled-Promotion
Coordinator Library Program Jul-2022 1.00 1.00 Posted
Coordinator Library Program Feb-2023 1.00 1.00 Posted
Planning and Development Services
Department
-
Administrative Associate I Nov-2022 1.00 1.00 Onboarding
Sr Management Analyst Jan-2023 1.00 1.00 Posting in Progress
Senior Business Analyst - M Mar-2023 1.00 1.00
Assistant Chief Building Official Jul-2022 1.00 1.00
Building Inspector Specialist Sep-2022 1.00 1.00 Onboarding
1
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Attachment B: Vacancy Report as of May 2023
Vacancy
Date
General
Fund
Enterprise
Funds
Other
Funds
Total Status*
Building Inspector Specialist Sep-2022 1.00 1.00 Posted
Plan Check Engineer Jul-2022 1.00 1.00 Posted
Development Project Coordinator III Aug-2022 1.00 1.00 Onboarding
Planner Jun-2022 1.00 1.00 Onboarding
Planner Jun-2022 1.00 1.00 Posted
Senior Planner Feb-2023 1.00 1.00
Senior Planner Feb-2023 1.00 1.00
Senior Planner Feb-2023 1.00 1.00
Police Department -
Assistant Police Chief - Adv Aug-2022 1.00 1.00 On Hold
Police Officer-Inter Dec-2015 1.00 1.00 Posted
Police Officer-Inter Dec-2022 1.00 1.00
Police Agent/Advance Mar-2023 1.00 1.00 Filled-Promotion
Police Officer-Intermediate Jul-2015 1.00 1.00
Court Liaison Officer Feb-2023 1.00 1.00
Public Safety Dispatcher - II Jul-2022 1.00 1.00 Posted
Public Safety Dispatcher - II Feb-2023 1.00 1.00 Posted
Police Records Specialist - II Dec-2021 1.00 1.00
Police Records Specialist - II Nov-2022 1.00 1.00
Community Service Officer Dec-2022 0.94 0.06 1.00
Business Analyst Jul-2022 1.00 1.00 Offer Extended
Police Officer-Inter Feb-2023 1.00 1.00
Police Officer-Inter Jul-2022 1.00 1.00
Public Works Department -
Sr Engineer Feb-2022 1.00 1.00 Posting in Progress
Facilities Technician Feb-2020 0.50 0.50
Associate Engineer Sep-2022 1.00 1.00
Administrative Associate III Apr-2023 0.20 0.80 1.00
Sr Engineer Dec-2022 1.00 1.00
Engineer Sep-2022 1.00 1.00
Mgr Env Control Prog Nov-2022 1.00 1.00
Street Maintenance Assistant Sep-2022 1.00 1.00
Motor Equipment Mechanic - Lead May-2022 1.00 1.00
Motor Equip Mech - II Dec-2022 1.00 1.00
Project Manager Oct-2020 1.00 1.00
Coord Pub Wks Proj Jan-2021 0.80 0.20 1.00
Management Analyst Dec-2022 0.60 0.20 0.20 1.00 Posting in Progress
Manager Facilities Jul-2022 0.90 0.10 1.00
Cement Finisher Lead Jul-2000 0.26 0.74 1.00 Posted
Equip Operator Jul-2022 1.00 1.00
St. Maint. Asst Aug-2022 1.00 1.00
Project Manager Jun-2022 1.00 1.00
Program Assistant II Dec-2022 1.00 1.00 Posted
Ind Waste Invtgtr Aug-2022 0.15 0.85 1.00 Onboarding
Ind Waste Inspec Sep-2022 1.00 1.00 Onboarding
Administrative Associate II Feb-2023 1.00 1.00
Plant Mechanic Jul-2022 1.00 1.00 Onboarding
Asst Plant Mgr Dec-2022 1.00 1.00 Posting in Progress
Utilities Department -
Utility Compliance Mgr Dec-2021 1.00 1.00
Principal Utilities Program Manager Jul-2022 1.00 1.00
Sr Resource Planner Mar-2023 1.00 1.00 On Hold
Utilities Chief Operating Officer May-2019 1.00 1.00
Utilities Marketing Program Admin Mar-2023 1.00 1.00
Utilities Marketing Program Admin Mar-2023 1.00 1.00
Utilities Key Account Rep -S Sep-2022 1.00 1.00 Offer Extended
Engr Mgr-Electric Apr-2022 1.00 1.00 Posted
Sr. Electrical Engineer Jul-2022 1.00 1.00 Posted
Util Engr Estimator Mar-2022 1.00 1.00
Util Engr Estimator Mar-2022 1.00 1.00
1
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Attachment B: Vacancy Report as of May 2023
Vacancy
Date
General
Fund
Enterprise
Funds
Other
Funds
Total Status*
Sr. Electrical Engineer May-2022 1.00 1.00 Onboarding
Electric Project Engineer Jul-2022 1.00 1.00
Sr Engineer - U Aug-2022 1.00 1.00 Interviews in Progress
Engineering Technician III Aug-2022 1.00 1.00
Resource Planner Mar-2023 1.00 1.00
OH UG Troubleman Jun-2022 1.00 1.00
OH UG Troubleman Feb-2018 1.00 1.00
Substation Electrician - Lead Dec-2004 1.00 1.00
SCADA Technician Dec-2022 1.00 1.00
Substation Electrician Feb-2023 1.00 1.00
Electrical Equipment Tech Oct-2022 1.00 1.00 Posted
Substation Electrician Oct-2019 1.00 1.00 Interviews in Progress
Elec Util Compliance Technicia Oct-2020 1.00 1.00
Lineper/Cable Spl Jun-2021 1.00 1.00 Posted
Electric Heavy Equip Oper Aug-2021 1.00 1.00 Interviews in Progress
Coordinator, Utilities Projects Oct-2020 1.00 1.00
Elec Asst I Aug-2021 1.00 1.00
Lineper/Cable Spl Nov-2021 1.00 1.00 Posted
Utilities Locator Feb-2023 1.00 1.00
Lineper/Cable Spl Mar-2020 1.00 1.00
Utilities System Operator Mar-2023 1.00 1.00 Posted
Utilities Locator Aug-2022 1.00 1.00
Util Fld Svcs Rep Mar-2023 1.00 1.00 Offer Extended
Lineper/Cable Spl Dec-2021 1.00 1.00
Lineper/Cable Spl-L Jan-2022 1.00 1.00
Utilities System Operator Aug-2021 1.00 1.00
Elec Asst I Nov-2020 1.00 1.00
Lineper/Cable Spl Jan-2023 1.00 1.00
Util Comp Tech Jan-2020 1.00 1.00 Posted
Equip Operator Nov-2021 1.00 1.00 Offer Extended
Cement Finisher Jan-2023 1.00 1.00
Maintenance Mechanic Welding Apr-2022 1.00 1.00
Utilities Supervisor Jan-2023 1.00 1.00 Filled-Promotion
Sr Water Sys Oper Feb-2023 1.00 1.00
WGW Utilities Field Inspector Aug-2022 1.00 1.00
Meter Reader-Lead Apr-2023 1.00 1.00 Offer Extended
Meter Reader Aug-2022 1.00 1.00
Manager, Utilities Credit and Collection Apr-2021 1.00 1.00
Mgmt Analyst - U Jul-2022 1.00 1.00 Filled-Promotion
Cust Svc Represent Mar-2023 1.00 1.00
Senior Electrical Engineer Oct-2022 1.00 1.00
Business Analyst Nov-2022 1.00 1.00
Business Analyst Oct-2021 1.00 1.00
64.68 66.45 12.12 143.25
*This report reflects a snapshot in time of a continuously evolving process. Details may be impacted by administrative
processes and timelines. The Human Resources Department monitors recruitments closely and can provide the most up to
date information.
1
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VENDORNAME FY2021 FY2022 FY2023* Total
SWINERTONBUILDERS 14,812,19238,280,08631,334,55384,426,831
GRANITECONSTRUCTIONCOINC 11,399,2774,630,572 Ͳ 16,029,849
TEICHERTCONSTRUCTION 4,359,0237,638,3641,917,51013,914,897
ANDERSONPACIFICENGINEERING 2,509,6554,807,2114,591,97411,908,839
O'GRADYPAVINGINC. 3,636,1892,360,4864,267,81310,264,488
PALOALTOUNIFIEDSCHOOLDISTRICT 3,807,1303,629,8982,785,57010,222,598
AUTHORITYFORCACITIESEXCESSLIABILITY 2,137,6303,310,8603,731,5169,180,006
OBSPORTSGOLFMANAGEMENTLLC 2,761,1743,122,5742,196,9978,080,745
DALEOINC 560,3404,305,4442,443,5327,309,317
C.OVERAA&CO.Ͳ 2,203,3744,539,5836,742,957
HOTLINECONSTRUCTIONINC 1,629,2502,641,8272,333,0936,604,170
MPNEXLEVELOFCALIFORNIAINC 1,404,4172,855,7182,329,0316,589,165
STATEWATERRESOURCESCONTROLBOARD 1,950,6542,488,1292,036,5246,475,306
RANGERPIPELINESINC. 666,698 Ͳ 5,738,2776,404,975
SWASERVICESGROUP 2,176,5022,249,8281,966,7146,393,044
DAVEYTREESURGERYCOMPANY 1,271,7832,090,8212,155,6905,518,294
AZULWORKSINC Ͳ 4,163,911448,6034,612,514
COUNTYOFSANTACLARA,VARIOUSDEPARTMENTS 750,8542,948,403798,2124,497,469
CRATUSINC 58,4731,176,0033,192,8234,427,299
NATIONALAUTOFLEETGROUP 2,657,202532,060344,0073,533,269
NOVAPARTNERSINC 993,1321,276,927922,4813,192,540
SCAOFCALLC/CONTRACTSWEEPINGSERVICES 818,588825,9761,229,6892,874,253
BROWNANDCALDWELL 1,486,216967,165394,8122,848,192
BRIGHTVIEWLANDSCAPESERVICESINC 789,275890,7641,057,4182,737,458
ROSSDRULISCUSENBERY,ARCHITECTURE,INC. 734,4431,465,978339,6222,540,042
MAGELLANADVISORSLLC 380,9101,174,320833,8662,389,095
WESTCOASTARBORISTS,INC 1,044,469196,3131,023,4472,264,228
SENSUSUSAINC Ͳ 215,6132,037,3522,252,965
MCCANDLESSLIMITEDLLC 763,311822,708605,3582,191,377
TWPOWERLINECONSTRUCTION 2,046,48643,259Ͳ 2,089,745
4LEAF,INC. 785,422701,162596,1722,082,755
STOLOSKIANDGONZALEZINC 2,058,217 Ͳ Ͳ 2,058,217
C&SENGINEERSINC 508,683872,545625,4472,006,675
PETSINNEED 722,670710,768519,6381,953,077
LIFEINSURANCEOFNORTHAMERICA 676,369623,142637,1191,936,630
BLACK&VEATCHCORPORATION 223,6921,237,333460,6831,921,707
LYSTEKINTERNATIONALLIMITED 583,871585,167744,7271,913,764
ALLIANTINSURANCESERVICESINC 455,594691,067724,5831,871,244
285HAMILTONLLC 703,303695,149461,3141,859,766
VALLEYOILCOMPANY 481,270702,958656,4291,840,657
INSIGHTPUBLICSECTORINC. 509,333513,856750,4181,773,607
PRECISIONENGINEERINGINC 1,476,223287,537 Ͳ 1,763,760
BESTCONTRACTINGSERVICES,INC Ͳ 1,543,896174,1841,718,080
ELEMENTMARKETSLLC 248,0731,373,312 Ͳ 1,621,386
LSICONSULTING 1,196,340344,77037,5001,578,610
DENALIWATERSOLUTIONS 468,543527,653555,3861,551,583
AVENIDAS 562,437552,089432,8641,547,389
ZOONENGINEERINGINC 1,243,915284,2951,390 1,529,600
TMTENTERPRISESINC 536,739522,317463,2961,522,352
SAFEBUILTLLC 495,508536,707486,1271,518,343
ANIXTERINC 619,091540,951337,1721,497,214
PALOALTOCOMMUNITYCHILDCARE 524,669399,916544,5161,469,102
GOLDENBAYCONSTRUCTIONINC 98,442884,067486,3451,468,854
NAPAAUTOPARTS 513,370437,559473,2701,424,198
AECOMTECHNICALSERVICES,INC/AECOMUSAINC. 1,036,579218,841124,9161,380,336
ALLCITYMANAGEMENTSERVICESINC 364,776520,123476,8581,361,757
ONESOURCEDISTRIBUTORSLLC/ONESOURCESUPPLYSOLUTIONSLLC 175,101418,142738,4581,331,700
WOODARD&CURRAN 326,541474,600480,1781,281,320
STRAWNCONSTRUCTION,INC 502,783747,500 Ͳ 1,250,283
SYNAGROWWTINC 411,496381,819380,2811,173,596
CITYOFMENLOPARK 311,021416,542444,2811,171,844
GOLDENSTATEFIREAPPARATUS,INC Ͳ Ͳ 1,135,9431,135,943
CITYOFMOUNTAINVIEW 321,608603,515177,2171,102,340
RINCONCONSULTANTS,INC. 88,492463,603524,7191,076,814
PRISM Ͳ 522,540544,1551,066,695
ISPATIALTECHNOSOLUTIONSINC 258,980410,740386,1201,055,840
SANFRANCISQUITOCREEKJOINTPOWERS 308,000337,240395,9261,041,166
DOWNTOWNSTREETS,INC 444,287310,441282,9411,037,668
MNSENGINEERSINC Ͳ 598,307434,5541,032,861
BAKERTILLYUSLLP 236,108297,181467,5181,000,806
GrandTotal 88,082,814125,603,943104,758,709318,445,466
ATTACHMENT
LargestVendorPaymentsbyFiscalYear(AllFunds)
*DataasofApril30,2023.
IncludesCheck,ACH,andmostrelatedwirepayments(excludestopdollarwirepaymentsforcommoditypurchasesandCityofSunnyvale)
SignificantContract/ConsultantExpensesFY2021ͲFY2023byVendor
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May 5, 2023 www.cityofpaloalto.org/budget
FY 2024 PROPOSED BUDGET HEARINGS
COMMUNITY AND LIBRARY SERVICES
SERVICE AREA
Community Services & Library
Departments
OPS PG. 203-223; 281-292
2
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SERVICE AREA SUMMARY
2
Department
General Fund
Revenue
General Fund
Expenses
General Fund
FTE
Community Services$13.4 M $37.2 M 126.57
Library$20,750 $12.0 M 59.00
FY 2023
Adopted
FY 2024
Proposed
%
change
FY 2023
Adopted FTE
FY 2024
Proposed FTE
%
change
General Fund $43.1 M$49.2 M14.2%172.42 FTE185.57 FTE7.6%
Other Funds*$5.5 M $2.2 M -60.0%-FTE -FTE -%
*Other Funds include development impact funds (community centers, libraries, and parks) and the Public Art Fund.
Additional information is available in the Special Revenue Funds section.
2
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COMMUNITY SERVICES DEPARTMENT
Operating Pg. 203-223
May 5, 2023 www.cityofpaloalto.org/budget
2
Packet Pg. 15
FY 2024 BUDGET SUMMARY (COMMUNITY SERVICES)
Community Impact
CSD’s proposals will help meet community demand for programs and classes, educational
opportunities,and neighborhood and community-wide events. A focus on supporting
human service needs includes an additional investment in HSRAP and a Human Services
Needs Assessment.
Major Proposed Changes in General Fund
•1.00 Assistant Director to oversee Arts and Sciences Division
•1.19 FTE of Children’s Theatre Staffing and Operational Support for Additional
Productions
•1.00 Coordinator Recreation Programs to expand City’s Special Events
•Human Services Needs Assessment
•HSRAP Additional Funding
4
2
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FY 2024 DEPARTMENT OUTLOOK (COMM. SVC.)
5
•Provide classes, camps and programs in recreation,theater, art and
science to meet community need.
•Increase leadership capacity to ensure the delivery of high quality,
efficient services while advancing a significant number of special
projects.
•Reinvigorate and expand community special events to support
Council priorities of economic recovery and community health and
safety.
•Continue collaborations with our nonprofit partners
and community-based organizations through an increase in
the HSRAP grant allocation and assessing human service needs.
2
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Library Services Department
Operating Pg.281-292
May 5, 2023 www.cityofpaloalto.org/budget
2
Packet Pg. 18
FY 2024 BUDGET SUMMARY (LIBRARY)
7
Community Impact
Restoration of open hours will continue based on community need analysis. Programming
will focus on community wellness efforts in the areas of mental health support, EDI (Equity,
Diversity, Inclusion) and climate action. Other key services such as increasing library delivery
service days and expanding and reinvesting in digital literacy initiatives, are also proposed.
Major Proposed Changes in General Fund
•Augment staffing to increase library annual open hours by 2,000+ hours, from
10,452 to 12,688
•Open 7 days/week at large branches and 5 days/week at small branches
•Replace 40 Chromebook laptops for the Chromebook laptop lending program
•Pilot program to expand library materials delivery service to include service on Saturdays
2
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FY 2024 DEPARTMENT OUTLOOK (LIBRARY)
8
•All five branches are open more often to support patrons.
•Customer experience enhancements including
events/programming that will focus on community wellness
efforts in the areas of mental health support, EDI (Equity,
Diversity, Inclusion) and climate action.
•Collaboration with community organizations and other City
departments to streamline services to the community.
•Continue to provide technology and support for those seeking
education and improved digital literacy.
2
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FY 2024 PROPOSED BUDGET HEARINGS
PLANNING & TRANSPORTATION SERVICES AREA
PLANNING & DEVELOPMENT SERVICES
DEPARTMENT, OFFICE OF TRANSPORTATION, &
SPECIAL REVENUE FUNDS
OPS PG. 303-320; 169-180
May 5, 2023 www.cityofpaloalto.org/budget
3
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SERVICE AREA SUMMARY
2
FY 2023
Adopted
FY 2024
Proposed
%
change
FY 2023
Adopted FTE
FY 2024
Proposed FTE
%
change
General Fund $24.3 M$27.5 M12.9%73.08 FTE78.33 FTE7.2%
Other Funds*$15.4 M$14.8 M-3.9%10.46 FTE10.46 FTE-%
Department
General Fund
Revenue
General Fund
Expenses
General Fund
FTE
Planning &
Development Services $19,711,502 $25,176,913 72.88
Office of Transportation $141,332 $2,305,551 5.45
*Other Funds include developer impact and in-lieu funds (housing, traffic, and parking), Community Development Block Grant
(CDBG), and Stanford Medical University Center (SUMC). Additional information is available in the Special Revenue Fund section.
3
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PLANNING & DEVELOPMENT SERVICES
OPERATING PG. 303-320
May 5, 2023 www.cityofpaloalto.org/budget
3
Packet Pg. 23
FY 2024 BUDGET SUMMARY (PLANNING & DEVELOPMENT SERVICES)
Community Impact
The Planning and Development Services proposals will focus enhancing customer service in the
entitlement and permitting process, increasing code enforcement response, and advancing various
Council initiatives from housing to electrification efforts.
Major Proposed Changes in General Fund
•Add 1.0 Code Enforcement Supervisor and one-year limited term 0.48 FTE staff support
•Add 1.0 Senior Planner to Historic Preservation Program
•Add funding to begin Palo Alto Rental Registry
•Add funding to secure Building Plan Review consultants
•Reclass 2.0 FTE to Administrative Associate III and 6.0 FTE Building Inspector Specialists to
Senior Building Inspectors
4
3
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FY 2024 DEPARTMENT OUTLOOK (PLANNING AND DEVELOPMENT SERVICES)
Key Initiatives
•Revamp customer experience and ease obtaining building permits
•Complete the Housing Element and implement housing related policies
•Advance and develop the Rental Registry Program
•Strengthen Code Enforcement Program for proactive conditions of approval
monitoring, TDM compliance, and customer service responsiveness
5
3
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OFFICE OF TRANSPORTATION
OPERATING PG. 169-180
May 5, 2023 www.cityofpaloalto.org/budget
3
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FY 2024 BUDGET SUMMARY (OFFICE OF TRANSPORTATION)
Community Impact
These proposed positions increase the capacity of the Office of Transportation to
develop and implement bicycle and pedestrian plans leading to improved
infrastructure (example projects: additional bicycle and pedestrian projects, Bicycle
and Pedestrian Transportation Plan, Bike/Scooter Share, etc.)
Major Proposed Changes in General and Special Revenue Fund
•Add 1.00 Planner to manage bicycle and pedestrian projects including additional
Caltrain crossings
•One-time loan of $500,000 from the General Fund to the RPP Fund in response to
a sustained drop in parking demand during and following the pandemic
7
3
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FY 2024 DEPARTMENT OUTLOOK (OFFICE OF TRANSPORTATION)
Office of Transportation Initiatives:
•Monitor operational improvements and modifications of the
transportation and traffic systems
•Palo Alto Link
•Car-free streets (Council Priority ERT 6, 7, h, j)
•Safe Streets for All action plan
•Parking planning and operational management
•Key CIPs:
•Churchill Avenue Enhanced Bikeways
•Bicycle and Pedestrian Transportation Plan (Council Priority m)
•Grade separations/Quiet Zones (Council Priority hhh)
•Safe Routes to School
•Churchill/Alma Safety Project
8
3
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May 5, 2023 www.cityofpaloalto.org/budget
FY 2024 PROPOSED BUDGET HEARINGS
PUBLIC SAFETY CITY SERVICE AREA
OFFICE OF EMERGENCY SERVICES,
POLICE, & FIRE DEPARTMENTS
OP PG. 225-239; 293-302; 321-334
4
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SERVICE AREA SUMMARY
2
FY 2023
Adopted
FY 2024
Proposed
%
change
FY 2023
Adopted FTE
FY 2024
Proposed FTE
%
change
General Fund $89.7 M$99.8 M11.2%236.95 FTE245.21 FTE3.5%
Law Enforcement
Services Fund (COPS)$-$48,000 -%-FTE -FTE -%
Department
General Fund
Revenue
General Fund
Expenses
General Fund
FTE
Fire $14.0 M $46.8 M 103.28
Emergency Services $95,859 $1.6 M 3.48
Police $4.4 M $51.4 M 138.45
4
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Fire Department
Operating Pg.225-239
May 5, 2023 www.cityofpaloalto.org/budget
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FY 2024 PROPOSED BUDGET (FIRE)
Community Impact
The Fire Department will dedicate staffing towards annual fire and life safety inspections;
continue to recruit, hire and train new firefighters; and upgrade equipment and facilities in
order to provide tools needed to protect the life and property of Palo Alto residents and
visitors.
Major Proposed Changes in General Fund
•Add 2.00 Fire and Life Safety Inspectors to resume State Mandated Annual
Inspection Program, funded through current municipal fees
•Add 0.96 FTE hourly positions to support training and fire academies
•Water rescue, active shooter, and other technical equipment upgrades
•Wellness toolkit
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FY 2024 DEPARTMENT OUTLOOK (FIRE)
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•Maintain current emergency medical response and
ambulance transport services
•Continue to recruit, hire, and train new firefighters to maintain
staffing
•Resume and dedicate staff towards annual State-mandated fire and life
safety inspections
•Invest in equipment and facilities ensuring crews have tools required
to safely conduct rescue activities
•Conduct study with Public Works to identify future training facility
options
•Enhance firefighter accessibility mental health and wellness resources
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Office of Emergency Services
Operating Pg.293-302
May 5, 2023 www.cityofpaloalto.org/budget
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FY 2024 PROPOSED BUDGET (OFFICE OF EMERGENCY SERVICES)
Community Impact
These proposals will bolster the "bench strength" of OES, increasing the City's day-to-day
preparedness efforts and also adding capacity to manage during times of crisis.
Major Proposed Changes in General Fund
•Add 1.00 Office of Emergency Services Coordinator
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FY 2024 DEPARTMENT OUTLOOK (OES)
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•Post-pandemic uptick in planned special events (Stanford,
dignitary visits) and public safety education activities (all hazards,
including active shooter)
•Update emergency plans such as the Local Hazard Mitigation Plan
(LHMP)
•Foothills fire safety planning, regional efforts, future Foothills
Fire Early Warning System (FFEWS)
•OES has a significant role in new Public Safety Building (PSB): the
new Emergency Operations Center (EOC)
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Police Department
Operating Pg.321-334
May 5, 2023 www.cityofpaloalto.org/budget
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FY 2024 PROPOSED BUDGET (POLICE)
Community Impact
The Police Department will re-start a dedicated traffic enforcement team to focus on roads or
intersections with a higher volume of collisions or where the most complaints are generated; add
staff to enhance internal business functions including compliance and oversight; and make minor
enhancements to existing programs such as towing enforcement.
Major Proposed Changes in General Fund
•Increase towing budget
•Add 2.0 contract mental health clinicians (offset by SUMC fund & potential grant)
•Add 2.0 Police Officers –Traffic Enforcement
•Add 1.0 Admin Assoc II –Patrol Operations
•Add 0.30 FTE hourly Property Technician
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FY 2024 DEPARTMENT OUTLOOK (POLICE)
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•Release the Department Racial and Identity Profiling Act (RIPA)webpage
•Move into the new Public Safety Building
•Enhance services: restart Traffic Team, expand operating hours of
Psychiatric Emergency Response Team (PERT) for mental health crises
•Enhance oversight of internal business functions
•Focus on recruitment and retention of public safety staff
•Purchase a Computer Aided Design (CAD) system with ITD
•Plan for the return of Citizen's Academy and volunteer program
•Implement Automated License Plate Readers (resourced in FY23)
•Continue to conduct law enforcement and emergency services, timed
parking enforcement in commercial zones, animal control services,and
engage the community at planned events
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