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HomeMy WebLinkAbout2023-03-16 City Schools Liaison Committee Agenda PacketCITY OF PALO ALTO &  PALO ALTO UNIFIED SCHOOL DISTRICT  City Schools Liaison Committee Regular Meeting Thursday, March 16, 2023 8:30 AM Community Meeting Room 250 Hamilton Ave, Palo Alto To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast live on Zoom and YouTube at https://www.youtube.com/c/cityofpaloalto. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/86280460108)    Meeting ID: 862 8046 0108    Phone:1‐669‐900‐6833  PUBLIC COMMENTS Public Comments will be accepted both in person and via Zoom meeting. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to city.clerk@cityofpaloalto.org and will be provided to the board. Please clearly indicate which agenda item you are referencing in your email subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the City Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. CALL TO ORDER REVIEW AND RECOMMENDATIONS 1.Open Forum/Public Communications 2.Approval of Minutes 3.Updates       a.   Palo Alto Unified School District       b.   City of Palo Alto 4.Presentation from the Safe Routes to School Team (annual SRTS Report) 5.Discussion of Committee Purpose and City‐PAUSD Collaborations 6.Future Business ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.clerk@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Committee, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Committee, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Committee. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 862 8046 0108    Phone:1‐669‐900‐6833   1 Regular Meeting March 16, 2023 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. CITY OF PALO ALTO & PALO ALTO UNIFIED SCHOOL DISTRICT City Schools Liaison CommitteeRegular MeetingThursday, March 16, 20238:30 AMCommunity Meeting Room250 Hamilton Ave, Palo AltoTo maximize public safety while still maintaining transparency and public access, members ofthe public can choose to participate from home or attend in person. Information on how thepublic may observe and participate in the meeting is located at the end of the agenda. Masksare strongly encouraged if attending in person. The meeting will be broadcast live on Zoom andYouTube at https://www.youtube.com/c/cityofpaloalto.VIRTUAL PARTICIPATION CLICK HERE TO JOIN(https://cityofpaloalto.zoom.us/j/86280460108)   Meeting ID: 862 8046 0108    Phone:1‐669‐900‐6833 PUBLIC COMMENTSPublic Comments will be accepted both in person and via Zoom meeting. All requests to speakwill be taken until 5 minutes after the staff’s presentation. Written public comments can besubmitted in advance to city.clerk@cityofpaloalto.org and will be provided to the board. Pleaseclearly indicate which agenda item you are referencing in your email subject line. PowerPoints,videos, or other media to be presented during public comment are accepted only by email tocity.clerk@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the CityClerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.CALL TO ORDERREVIEW AND RECOMMENDATIONS1.Open Forum/Public Communications2.Approval of Minutes3.Updates      a.   Palo Alto Unified School District      b.   City of Palo Alto 4.Presentation from the Safe Routes to School Team (annual SRTS Report) 5.Discussion of Committee Purpose and City‐PAUSD Collaborations 6.Future Business ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.clerk@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Committee, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Committee, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Committee. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 862 8046 0108    Phone:1‐669‐900‐6833   2 Regular Meeting March 16, 2023 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. CITY OF PALO ALTO & PALO ALTO UNIFIED SCHOOL DISTRICT City Schools Liaison CommitteeRegular MeetingThursday, March 16, 20238:30 AMCommunity Meeting Room250 Hamilton Ave, Palo AltoTo maximize public safety while still maintaining transparency and public access, members ofthe public can choose to participate from home or attend in person. Information on how thepublic may observe and participate in the meeting is located at the end of the agenda. Masksare strongly encouraged if attending in person. The meeting will be broadcast live on Zoom andYouTube at https://www.youtube.com/c/cityofpaloalto.VIRTUAL PARTICIPATION CLICK HERE TO JOIN(https://cityofpaloalto.zoom.us/j/86280460108)   Meeting ID: 862 8046 0108    Phone:1‐669‐900‐6833 PUBLIC COMMENTSPublic Comments will be accepted both in person and via Zoom meeting. All requests to speakwill be taken until 5 minutes after the staff’s presentation. Written public comments can besubmitted in advance to city.clerk@cityofpaloalto.org and will be provided to the board. Pleaseclearly indicate which agenda item you are referencing in your email subject line. PowerPoints,videos, or other media to be presented during public comment are accepted only by email tocity.clerk@cityofpaloalto.org at least 24 hours prior to the meeting. Once received, the CityClerk will have them shared at public comment for the specified item. To uphold strongcybersecurity management practices, USB’s or other physical electronic storage devices are notaccepted.CALL TO ORDERREVIEW AND RECOMMENDATIONS1.Open Forum/Public Communications2.Approval of Minutes3.Updates      a.   Palo Alto Unified School District      b.   City of Palo Alto4.Presentation from the Safe Routes to School Team (annual SRTS Report)5.Discussion of Committee Purpose and City‐PAUSD Collaborations6.Future Business ADJOURNMENT PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. Written public comments may be submitted by email to city.clerk@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Committee, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted  through the teleconference meeting. To address the Committee, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B‐E above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Committee. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN    Meeting ID: 862 8046 0108    Phone:1‐669‐900‐6833   3 Regular Meeting March 16, 2023 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. Page 1 of 2 Regular Meeting February 16, 2023 Council Member Burt called the meeting to order on this date at 8:40 A.M. Present: City of Palo Alto Representatives Pat Burt, Council Member, City of Palo Alto Julie Lythcott-Haims, Council Member, City of Palo Alto Chantal Cotton Gaines, Deputy City Manager, City of Palo Alto Palo Alto Unified School District Representatives Todd Collins, Board Member, Palo Alto Unified School District Shounak Dharap, Board Member, Palo Alto Unified School District Don Austin, Superintendent, Palo Alto Unified School District Selection of Committee Chair Council Member Burt explained that each year the Chair position alternates between City Council Members and District Board Members. For 2023, the Chair position is held by the City. MOTION: Council Member Burt moved, seconded by Board Member Dharap to nominate Council Member Lythcott-Haims as Chair for the City School Liaison Committee for 2023. MOTION PASSED: 4-0 Virtual Meeting Practices and Connection Information City Manager Shikada reported that City School Liaison Committee meetings will transition to in person for committee members. Oral Communications Ken Horowitz spoke about Cubberley. Minutes Approval Approval of minutes from the November 17, 2022 and December 15, 2022 meetings. MOTION: Board Member Collins moved, seconded by Council Member Burt to approve minutes from the November 17, 2022 and December 15, 2022 meetings. MOTION PASSED: 4-0 Report of Superintendent of Schools City/School Liaison Committee Draft Regular Meeting Minutes Item 2 February 16, 2023 Minutes     Packet Pg. 4 of 24     SUMMARY MINUTES Page 2 of 2 (Sp.) City School Liaison Committee Meeting Summary Minutes: 2/16/2023 Superintendent Austin provided a report to this item. Report of City Manager City Manager Shikada and Deputy City Manager Cotton Gaines provided a report to this item. Report of City Council Meeting Council Member Burt and Chair Lythcott-Haims provided a report to this item. Report of PAUSD Meeting Board Member Dharap provided a report to this item. Future Business The committee discussed the role of the City School Liaison Committee and future agenda items. Adjournment The meeting was adjourned at 10:00 a.m. Item 2 February 16, 2023 Minutes     Packet Pg. 5 of 24     City Schools Liaison Committee Staff Report From: Chantal Cotton-Gaines, Deputy City Manager Lead Department: City Manager’s Office Meeting Date: March 16, 2023 TITLE Presentation from Safe Routes to School (SRTS) Partnership Annual Report for 2021-2022 BACKGROUND The local Safe Routes to School (SRTS) Partnership between the City of Palo Alto, the Palo Alto Unified School District (PAUSD), and the Palo Alto Council of PTAs (PTAC) works to reduce risk to students en route to and from school, and to encourage more families to choose alternatives to driving solo more often to promote healthy, sustainable school commutes. City staff will provide the attached presentation reviewing program activities and evaluation data for the 2021-2022 school year. The Annual Report for the Safe Routes to School Partnership will be presented to Council in May. Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 6 of 24     Safe Routes to School Annual Report City School Liaison Committee March 16, 2023 www.cityofpaloalto/saferoutes Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 7 of 24     TITLE 40 FONT BOLD Subtitle 32 font March 16, 2023 www.cityofpaloalto/saferoutes Today We’ll Share •Response to parent needs and PAUSD restrictions •Education program adjustments, including rescheduled bike rodeos •New community outreach tool •Outcomes and data trends Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 8 of 24     March 16, 2023 www.cityofpaloalto/saferoutes Mission To enhance and sustain the City/PAUSD/PTA community partnership to reduce risk to students en route to and from school, and to encourage more families to choose healthy, active, sustainable alternatives to driving solo more often. Goal To grow and strengthen community-wide support through the SRTS E’s model for safe, active, healthy, sustainable school commutes Safe Routes To School Mission & Program Goal Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 9 of 24     TITLE 40 FONT BOLD Subtitle 32 font March 16, 2023 www.cityofpaloalto/saferoutes Pandemic Impacts on Education Programming •PAUSD: Limited campus access points to reduce cohort mixing •Parents: Universal PTA volunteer recruitment challenges; Reduced transit and carpooling →increased driving •SRTS: 6th grade education only in Fall of 2021; Walk/bike audits to support campus re-opening Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 10 of 24     TITLE 40 FONT BOLD Subtitle 32 font March 16, 2023 www.cityofpaloalto/saferoutes Spring Highlights •Moved rodeos to spring semester to overcome volunteer recruitment challenges •Debuted new rodeo scheduling software •Increase community outreach via e-Bike •… while delivering the usual complement of spring education programming Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 11 of 24     TITLE 40 FONT BOLD Subtitle 32 font March 16, 2023 www.cityofpaloalto/saferoutes Enhanced Outreach Program •Launched Mobile Information Kiosk E-Bike = M.I.K.E. in August 2021 •Provided outdoor, covid-safe education and encouragement materials •Modeled sustainable transportation for the community •Explored several venues –best ones were MPCC and mobile bike repair events at schools •Garnered high customer satisfaction and (inadvertently) recruited a parent volunteer Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 12 of 24     TITLE 40 FONT BOLD Subtitle 32 font March 16, 2023 www.cityofpaloalto/saferoutes Equity •Hosted an adaptive cycling event for secondary students o Partnered with Bay Area Outreach and Recreation Program (BORP) o Supported by a Measure B- funded consultant •Distributed approx. 75 bicycle helmets Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 13 of 24     March 16, 2023 www.cityofpaloalto/saferoutes Five –Year Plan Update for 2021-2022 •Staff fully completed or partly completed 86% of year 4 strategies •The completed strategies were to: •Conduct two site assessments •Bring transportation concept plans and strategies to CSTSC Gunn High Site Assessment Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 14 of 24     TITLE 40 FONT BOLD Subtitle 32 font March 16, 2023 www.cityofpaloalto/saferoutes 2021-2022 Travel Tally Data Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 15 of 24     TITLE 40 FONT BOLD Subtitle 32 font High School Bike Count Numbers 45% 42% Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 16 of 24     TITLE 40 FONT BOLD Subtitle 32 font Middle School Bike Count Numbers 61% 53% 40% Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 17 of 24     TITLE 40 FONT BOLD Subtitle 32 font Looking Ahead on the Numbers (2022 –2023) Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 18 of 24     TITLE 40 FONT BOLD Subtitle 32 font March 16, 2023 www.cityofpaloalto/saferoutes Next Steps •Zero Waste Bike Rodeo •Upgraded Bike Rodeo Course Maps •Supported PTA parent volunteer recruitment Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 19 of 24     Thank you Jose Palma Safe Routes to School Coordinator saferoutes@cityofpaloalto.org 650.329.2247 City of Palo Alto Office of Transportation www.cityofpaloalto/saferoutes March 16, 2023 Item 4 Presentation from the Safe Routes to School Team (annual SRTS Report)     Packet Pg. 20 of 24     City Schools Liaison Committee Staff Report From: Chantal Cotton-Gaines, Deputy City Manager Lead Department: City Manager’s Office Meeting Date: March 16, 2023 TITLE Discussion of Committee Purpose and City-PAUSD Collaborations BACKGROUND The City Schools Liaison Committee (CSLC) began to discuss the Committee Purpose at the February 16, 2023 meeting. Staff shared that the City Council and PAUSD Board adopted the CSLC Purpose Statement in November 2019 (Attachment A) and the Committee asked for this information to be brought to the March 2023 meeting. In addition to the Purpose Statement, the Committee also requested to bring back the discussion on the City and Schools Collaborations. The most recent memo on that was from June 2021 and it is included here as Attachment B for Committee review. Item 5 Discussion of Committee Purpose and City-PAUSD Collaborations     Packet Pg. 21 of 24     Purpose Statement - City School Liaison Committee Agreed Upon at the November 21, 2019 Meeting November 21, 2019 The City of Palo Alto and the Palo Alto Unified School District (PAUSD) have a shared interest in the health, safety, and welfare of students and families in the Palo Alto community. The following is the purpose statement for the City School Liaison Committee, agreed upon by the City School Liaison Committee on November 21, 2019. Purpose: The Committee meetings serve as a time for PAUSD Board Members and City of Palo Alto City Council Members to officially come together on a regular basis. It provides a unique opportunity for the elected representatives and associated staff to: •Establish stronger relations between and among elected and staff across separate jurisdictions operating in the same community •Gain understanding of perspectives, opportunities, constraints of PAUSD, the City, and other schools in the community •Share current actions and activities •Explore current and ongoing issues of mutual interest •Identify issues and/or devise means to prevent issues from arising in the future •Work together on relevant community projects •Regularly communicate to both bodies Attachment A - March 2023Item 5 Attachment A     Packet Pg. 22 of 24     Page 1 To: City School Liaison Committee From: City Staff Date: June 17, 2021 Subject: City and Schools Collaborations Follow Up Discussion At the March 25, 2021 City School Liaison Committee, the Committee started to review existing collaborations that exist between the City of Palo Alto (the City) and the Palo Alto Unified School District (PAUSD) for serving the needs of youth and families. The initial list of categories of collaborations were included in the memo contained online (https://www.cityofpaloalto.org/files/assets/public/agendas- minutes-reports/at-places-memo/03-25-21-cslc-at-places-memo-item-5.pdf). The Committee continued the conversation at the May 20, 2021 meeting with the City staff providing an updated memo with additional context about the programs offered by the City. The Committee asked the School District to fill in programs within applicable categories. The information below is that additional information in red from the School District for the Committee to review and provide guidance on future discussion scheduling of these items. This is still not an exhaustive list but is additional information adding to the initial lists mentioned above. Transportation and Planning: -Student travel safety o Safe Routes to School – 21+ years City program management, education, contracts Schools facility use Ongoing informal support from the District Ongoing parent engagement – City /School Traffic Safety Liaison Committee o Crossing Guards – 10-20 years Warrants and analysis City contract management -Shuttle buses (10-20 years – discontinued in FY 2021) -Railroad grade separations and bike/ped improvements o Ongoing implementation of pedestrian and bicycle improvements (e.g., South Palo Alto bikeways project, SRTS CIP). o Process mapping opportunity o District and community engagement Youth Mental Health: o Project Safety Net youth mental health o Care Solace (online resource with a live, multilingual Care Concierge meant to assist individuals in finding local mental health-related programs and counseling services). o On-site Wellness Centers o PAUSD Telehealth Services o Asian American Community Involvement (ACCI) – Individual, group, and family therapy; Substance Abuse o Contracted services through three mental health agencies (Cassy/Acknowledge Alliance/ Family and Children's Services) at the elementary level and one mental health agency (CASSY) at the secondary level, to offer free, comprehensive site-based counseling supports to students. Attachment B - March 2023 City-Schools Collaborations Memo June Edition Item 5 Attachment B     Packet Pg. 23 of 24     City-Schools Collaborations Memo June Edition Page 2 Teen Leadership Programs: -Palo Alto Youth Council and Teen Advisory Board -Other programming for teens at community centers and libraries -District programs Recreation: -Middle school athletics -School playing fields after hour rental, management and maintenance -PAUSD InPlay – comprehensive collaborative community effort to develop a citywide network of quality summer and after school learning opportunities. Libraries and Community Services: -Libraries o Partnership between school and City librarians (e.g., sharing Summer Reading Program materials at schools) o Career services – 2 years o Student Library ID as City Library Card partnership – 4-6 years -Community Centers o Cubberley (MakeX maker space) o Mitchell (the Drop-in Teen Center) -Art Programs – 10-21+ years o Youth Art Exhibit at Art Center o Project Look – Partnership for Art Center School Tour Program o Cultural Kaleidoscope Program – Art Center artists in classroom art instruction o Dance in Schools – dance programming in schools o Teen Arts o Children’s Theatre – Outreach and Theatre in elementary schools -Junior Museum and Zoo – science education (10-21+ years) -Childcare o Palo Alto Community Child Care o Right At School Safety: -School Resource Officers (onsite officers, safety trainings, etc.) – 30 years; discontinued FY 2021 -Ongoing communication with schools and District (special events, investigations, major case support, etc.) -Emergency Services support -School site emergency plans Item 5 Attachment B     Packet Pg. 24 of 24