HomeMy WebLinkAbout1999-09-13 City Council (13)City of Palo Alto
s Rep r
TO:HONORABLE CITY COUNCIL II
FROM:CITY MANAGER DEPARTMENT: PLANNING AND
COMMUNITY ENVIRONMENT
DATE:SEPTEMBER 13, 1999 CMR:351:99
SUBJECT: APPROVAL OF BUDGET AMENDMENT ORDINANCE TO
INCREASE THE TABLE OF ORGANIZATION BY 1.0 FTE FOR
HISTORIC PRESERVATION
RECOMMENDATION
Staff recommends that the City Council adopt the attached Budget Amendment
Ordinance (BAO), which revises the Table of Organization by adding 1.0 Full Time
Employee (FTE) to the Department of Planning and Community Environment for the
Historic Preservation Officer (HPO).
BACKGROUND
The Historic Preservation Officer is a Senior Planner classification found in the
Planning Division of the Planning and Community Environment Department
(Planning), reporting to the Planning Manager. The HPO will be responsible for the
development and implementation of the historic preservation program, including acting
as liaison to the Historic Resources Board and processing related development
applications.
Essential duties of the HPO include:
Provide public assistance, information and education regarding historic
preservation.
Process historic preservation program applications including minor and major
alteration requests and demolition requests.
Supervise activities related to Historic Resource Board functions including
attending Board meetings, preparing agendas, minutes and legal notices, report
writing, and coordination of consultant services.
CMR:35t:99 Page 1 of 3
DISCUSSION
The HPO position provides the Planning Division with an in-house, experienced
professional in the field of historic preservation and/or architecture who will assist owners
of historic properties in designing development projects consistent with the Secretary of
Interior’s Standards for Rehabilitation. This position will also conduct detailed research
relative to historic or potentially historic buildings and sites.
This work is currently provided by a combination of contract services and existing
Planning staff reassigned from other functional areas. The HPO will eliminate the need
to rely on these contract services and enable currently assigned Planning staff to serve
other important functions, such as support to the Architectural Review Board, Advance
Planning projects, and Development Center duties. This position will also provide a stable
and consistent point of contact for the public and staff in all matters relating to historic
preservation..
The need to provide a consistent point of contact is important as the City’s regulations
related to historic preservation evolve. Historic properties are currently subject to the
Interim Historic Regulations adopted by the City Council in February 1999. The
permanent Historic Preservation Ordinance adopted by the City Council will go into
effect if approved by voters in the March 2000 general election. Providing public
assistance, information and education related to historic preservation will continue to be
required, given the number of historic properties identified in the Dames & Moore study,
regardless of the outcome of the March 2000 general election. This position will provide
specific expertise that will assist the public as well as staff in the ongoing development of
a historic preservation program.
RESOURCE IMPACT
Funding for the HPO position was approved in the 1999/00 General Fund budget. Due to
an oversight the position was not included in the Budget Table of Organization.
Adoption of the attached BAO will correct the Table of Organization, and authorize staff
to fill the position.
General Fund salary costs for 1999-00 are $71,883 for the Historic Preservation Officer
position. The funding is a portion of the $150,000 set aside for salary and non-salary
expenses associated with historic and neighborhood preservation in the City Manager’s
Contingency Account. Council approved the funding as part of the 1999-00 Adopted
Budget. The Historic Preservation Officer salary costs in 1999-00 are for a nine-month
period based on October 1999 as the expected date the position will be filled. Future year
salary costs are estimated to be $95,839.
CMR:351:99 Page 2 of 3
POLICY IMPLICATIONS
This recommendation is consistent with the Palo Alto Comprehensive Implementation
Plan section entitled Land Use and Community Design Goal L-7: Conservation and
Preservation of Palo Alto’s Historic Buildings, Sites, and Districts.
ENVIRONMENTAL REVIEW
The recommended action is not subject to environmental review under the California
Environmental Quality Act (CEQA).
TIMELINE
Staff anticipates having the position filled by October 1999.
ATTACHMENTS
A. Budget Amendment Ordinance
B. Summary of BAOs Impacting the General Fund Approved to Date in FY 1999-00
PREPARED BY: Ed Gawf, Director of Planning and Community Environment
DEPARTMENT HEAD REVIEW:.A~O,3O~,
G. EDWARD
Director of Planning and Community Environment
CITY MANAGER APPROVAL :~ ~M~~~
CMR:351:99 Page 3 of 3
Attachment A
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 1999-00 ADDING A
FULL-TIME EQUIVALENT POSITION IN THE PLAN~ING DEPARTMENT
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on June 28,
1999 did adopt a budget for fisca! year 1999-00; and
WHEREAS, An additional full-time equivalent position (as shown
in Exhibit A) is needed in the Planning Department to provide public
outreach, education, and assistance to property owners relating to
historic preservation issues; and
WHEREAS, Funding for the additional full-time equivalent
position is included in the City Manager’s Contingency Account as
part of the 1999-00 Adopted Budget; and
WHEREAS, City Council authorization is needed to amend the
1999-00 budget as hereinafter set forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION i. The Table of Organization as amended to reflect
changes shown in the attached Exhibit A is hereby approved.
SECTION 2. As specified in Section 2.28.080(b) of the Palo
Alto Municipal Code, a majority vote of the City Counci! is required
to adopt this ordinance.
SECTION 3. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
SECTION 4. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
Mayor
City Manager
Director of
Services
Administrative
Director of Planning
Community Environment
and
S:\ASD\BUDGET\99-00 BUDGET\99-00 BAOS\HPO PL:~_NNING.DOC
Exhibit A
TABLE OF ORGANIZATION - GENERAL FUND
PLANNING
Administrator, Planning & Comm
Environment
Administrator, Zoning
Assistant Building Official
Assistant Planning Official
Associate Planner (p)
Building Inspector
Building Inspector Specialist
Building/Planning Technician
CDBG Coordinator
Chief Building Official
Chief Planning Official
Chief Transportation Official
City Traffic Engineer
Code Enforcement Officer
Dir., Planning & Community
Environment
Engineer
Executive Secretary
Manager, Planning
Managing Arborist
Office Specialist
Planner (p)
Plans Checking Engineer
Senior Planner
Staff Secretary
Supervisor, Building Inspection
Actual Adopted Adjusted Proposed
Budget Budget Budget Budget
1997-98 1998-99 1998-99 Changes 1999-00
0.00 0.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
! .00 1.00 1.00 1.00
0.50 0.50 2.50 2.50
3.00 3.00 3.00 3.00
3.00 3.00 3.00 3.00
4.00 5.00 5.00 5.00
1.00 1.00 0.00 0.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00
1.00 1.00 1.00 !.00
2.00 2.00 2.00 2.00
2.00 2.00 2.00 2.00
0.00 0.00 1.00 1.00
1.00 1.00 1.00 1.00
3.50 3.50 4.50 4.50
3.00 3.00 3.00 3.00
3.00 3.00 3.00 3.00
6.00 6.00 7.00 1.00 8.00
2.00 2.00 2.00 2.00
1.00 1.00 1.00 1.00
Changes
Proposed
Budget
2000-01
1.00
1.00
1.00
1.00
0.00
3.00
3.00
5.00
0.00
1.00
1.00
1.00
1.00
2.00
1.00
2.00
2.00
1.00
1.00
4.50
5.50
3.00
8.00
2.00
1.00
527
Attachment B
Budget Amendment Ordinances Impacting General Fund Reserves Approved To Date in 1999-00
Estimated Beginning Budget Stabilization Reserve (BSR)
Balance
Adopted Budget Addition to BSR
Downtown Urban Design Improvements. CIP 19608
Downtown Par’king Structure Feasibility Study, CIP 19530
Salary and Benefit Increases Retroactive to July 1, 1999 for
Management and Confidential Employees
City Manager Executive Recruitment
Historic Preservation Officer
($120,349)
($70,000)
($432,200)
($26,000)
($71,883)
$18,877,888
$1,214,000
($120,349)
($70,000)
($432,200)
($26,000)
$0
($432,200)
($95,839)
BSR Balance After BAO’s $19,443,339