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HomeMy WebLinkAbout1999-07-07 City Council (14)City of Palo Alto City Manager’s Report TO:HONORABLE CITY COUNCIL ATTENTION:FINANCE COMMITTEE POLICY AND SERVICES COMMITTEE FROM:CITY MANAGER DEPARTMENT:ADMINISTRATIVE SERVICES DATE:JULY 7 AND 13, 1999 CMR:300:99 SUBJECT:SELECTION OF FISCAL YEAR 1999-00 CONSULTANT AGREEMENTS OVER $25,000 FOR COUNCIL COMMITTEE PARTICIPATION RECOMMENDATION Staff recommends that the Finance Committee and the Policy and Services Committee review the attached list of 1999-00 proposed consultant service agreements and select those in which they desire to participate in the review of the draft scope of services. DISCUSSION Policy and Procedure 1-10, which was adopted by Council in November 1981 and amended in April 1991, October 1994, and December 1997 directs that staff provide the two Council Committees with a list of budgeted projects for which consultant services costing over $25,000 will be required. The attachment lists all anticipated consultant agreements over $25,000 for 1999-00. Each Council Committee is asked to identify those consultant agreements that are of special interest, in order to review the draft scope of services of the related request for proposals. To assist the Committees in this selection process, staff has included suggestions of which Committee may be more appropriate to review each individual consulting service requests. CMR:300:99 Page 1 of 3 Staffused Sections 2.04.250 and 2.04.2.60 of the Palo Alto Municipal Code as guidelines for suggesting assignments to the Committees. The two sections describe the duties of the Committees. The Finance Committee’s responsibilities include finance, budget, audits, capital planning and debt. The Policy and Services Committee’s responsibilities include intergovernmental relations, personnel policies, planning and zoning, traffic and parking, public works and community and human services. The referenced consultant services are not meant to include recurring, routine service-related agreements such as testing or maintenance contracts. The consultant agreements listed in this report are, therefore, of a non-recurring nature. Environmental assessments paid by developers are also not included in the report. Should there be additional qualifying agreements developed during the year, department staff will place the item on the consent calendar of a Council agenda, recommending either no review by Committee, or the option of referral to one of the standing Committees. Council could remove the item from the consent calendar and direct either: a) referral to the other standing Committee; or b) participation of the full Council in review of the draft request for proposals. RESOURCE IMPACT There is no fiscal impact related to this staff report. POLICY IMPLICATIONS This recommendation does not represent any change to existing City policies. ENVIRONMENTAL ASSESSMENT There is no environmental assessment required for this review. ATTACHMENT Attachment A: 1999-00 Consultant Agreements Over $25,000 CMR:300:99 Page 2 of 3 PREPARED BY: Myma McCaleb, Senior Financial Analyst DEPARTMENT HEAD APPROVAL: CITY MANAGER APPROVAL: CMR:300:99 Pa~,e ~ of 3 .~ 0 o o o © F-,.~ o