HomeMy WebLinkAbout1999-06-28 City Council (14)City of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE:
SUBJECT:
JUNE 28, 1999 CMR: 264:99
AGREEMENT WITH SKYHAWKS SPORTS ACADEMY IN THE
AMOUNT OF $175,000 FOR RECREATION YOUTH SPORTS
CONTRACT CAMPS
RECOMMENDATION
Staff recommends that Council approve and authorize the Mayor to execute the attached
agreement with Skyhawks Sports Academy for $175,000 to provide revenue-producing youth
sports camps on a contract basis.
BACKGROUND
The Recreation Division utilizes many contractors who provide a variety of services and
programs for the community. Fees for these programs are reviewed and approved by the City
Council. Should registration for any of these activities fall short of the minimum required
enrollment, the activity is canceled. Any fee collected for a canceled activity is returned to
registrants, with no payment to the contractor.
DISCUSSION
Skyhawks Sports Academy provides and compensates instructors for a variety of sports
camps conducted primarily during the summer. This program has grown tremendously the
past three years.
Program participants in the Skyhawks Sports Camps are expected to exceed 1,900 during
1999-2000. Annual revenues to the City from this program are expected to exceed $230,000.
Although staff continues to investigate the market in the Mid-Peninsula area, staff is aware
of no other person or group with the specialized skills and knowledge to provide these
specific services.
ALTERNATIVES TO STAFF RECOMMENDATION
The only viable alternative is to conduct the program with City staff. This would require an
undetermined amount of salary and supply dollars to be added to the budget. This option
would not be as cost effective as the present contract arrangement.
CMR:264:99 Page 1 of 2
RESOURCE IMPACT
The $175,000 expenditure is anticipated to achieve full cost recovery of direct costs by
producing revenue of $230,000. Funding of $175,000 for this contract is included in the
Proposed City Manager’s 1999-2000 Budget.
POLICY IMPLICATIONS
This report does not represent any change to existing City policies.
TIMELINE
If approved, the contract would be implemented July 1, 1999 and continue in effect through
June 30, 2000.
ENVIRONMENTAL REVIEW
Adoption of the attached contract is not subject to the California Environmental Quality Act
(CEQA) under Section 15061 (b)(3) of the CEQA Guidelines.
ATTACHMENTS
Agreement with Skyhawks Sports Academy
PREPARED BY: Barry E. Weiss, Recreation Superintendent
DEPARTMENT HEAD:
PAUL THILTGEN
Community Services Director
CITY MANAGER APPROVAL:
HARRISON
Assistant City Manager
CMR:264:99 Page 2 of 2
EAYE SE~ITH BUS~ESS ~ ¯ ~ 14081926-3676, FAX: [408) 926-2~.72
AGREEMENT NO.
BY THIS AGREEMENT MADE AND ENTERED INTO ON THE DAY OF 19 I’,~ DATE TO BE ENTERED
-- !.BY CITY PURCHASING
BYAND BETWEENTHE CITY OF PALO ALTO "CITY",.AND S~_h_~_W~ ~qpo_~f:_.~ AC~_r]_em_~r
a
(ADDRESS) ~P,O, Box 18529 (c~Ty) .qpc~k,--qn¢,~ W~_ (ZIP)~ (PHONE)~
"CONTRACTOR" IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES HERETO AGREE AS FOLLOWS:
® CONTRACTOR SHALL PROVIDE OR FURNmH THE FOLLOWING SPECiFiED 1) GOODS AND MATERIALS, m SERWCES OR 3) A COMmNAT~ON
THEREOF AS SPECIFIED IN THE EXHIBITS NAMED BELOW AND A’FI’ACHED HERETO AND INCORPORATED HEREIN BY THIS REFERENCE:
TITLE: (DESCRIPTION) Contractor to provide instructors to teach soccer, baseball, mini-hawks, roller-
hockey, basketball, football and extravaganza camps.through the City’s Recreation Division. Cit
shall provide facilities suitable for camps. Contractor agrees to comply with all applicable
City policies. The City will process all registration and will provide contractor with the
number of students in each class. Contractor will "take roll" and confirm registration numbers.
¯ EXHIBITS THE FOLLOWING A~ACHED EXHIBITS HEREBY ARE MADE PART OF THIS AGREEMENT:
Exhibit A - Current Certificate of Insurance Exhibit B - Instructor TB Certificate Status
Exhibit C - Compensation Schedule
TERM THE SERVICES AND/OR MATERIALS FURNISHED UNDER THIS AGREEMENT SHALL COMMENCE ON ._’ru.~_y 1_., 1999
AND SHALL BE COMPLETED BEFORE June 30, 2000 .
COMPENSATION FOR THE FULL PERFORMANCE OF THIS AGREEMENT:
[] ClTY SHALL PAY CONTRACTOR: AS provided in Exhibit C and not to exceed ~175,000.
[] CONTRACTOR SHALL PAY CITY:
PAYMENT RECORD (DEPARTMENT USE REVERSE SIDE)
CITY ACCOUNT NUMBER:
IKEY CODE OBJECT PROJECT PHASE NO. DOLLAR AMOUNT
02818406 3107 98137 999 ~i75,000
GENERAL TERMS AND CONDITIONS ARE INCLUDED ON BOTH SIDES OF THIS AGREEMENT.
THIS AGREEMENT SHALL BECOME EFFECTIVE UPON ITS APPROVAL AND EXECUTION BY CITY. IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS
AGREEMENT THE DAY, MONTH, AND YEAR FIRST WRI’FIEN ABOVE.
HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold harmless CITY, its Council Members, officers, employees, and agents from any and all demands,
claims or liability of any nature, including wrongful death, caused by or arising out of CONTRACTOR’S, its officers’, directors’, employees’ or agents’ negligent acts, errors
or omissions, or willful misconduct, or.conduct for which the law imposes strict liability on CONTRACTOR in the performance of or failure to perform this agreement by
CONTRACTOR.
ENTIRE AGREEMENT. This agreement and the terms and conditions on the reverse hereof represent the entire agreement between the parties with respect to the purchase
and sale of the goods, equipment, materials or supplies or payment for services which may be the subject of this agreement. All prior agreements, representations
statements, negotiations and undertakings whether oral or written are superseded hereby,
PROJECT MANAGER AND REPRESENTATIVE FOR CITY CONTRACTOR
NAME Eric Christensen BY ~..~- ~--
DEPT.Recreation
P.O. BOX 10250
PALO ALTO,~A94303 .
Telephone 550-329-2116
!
TITLE J,/i ~ ~"
SOCIAL SECURITYOR ~.R.S. NUMBER
®
INVOICING SEND ALL ~NVO~CES TO THE CITY, ATTN: PROJECT MANAGER
CiTY OF PALO ALTO APPROVALS: (ROUTE FOR SIGNATURES ACCORDING TO NUMBERS IN APPROVAL BOXES BELOW}
CITY DEP~AFLTMEN.T---- m I--q Funds.Have Been
CITY OF PALO ALTO
INSURANCE REVIEW
(2)
PURCHASING & CONTRACT ADMINISTRATION
APPROVAL OVER $65,000
A ~Q-EST A~aPOVED AS TO FOR,~,1