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HomeMy WebLinkAbout1999-06-28 City Council (12)BUDGET City of Palo Alto ’99-’01..................................................................................................................................................................................................................ReP°rt TO: ATTENTION: HONORABLE CITY COUNCIL FINANCE COMMITTEE 3 FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE SERVICES DATE:JUNE 28, 1999 CMR:296:99 SUBJECT:ADOPTION OF THE 1999-01 BUDGET AND APPROVAL OF A BUDGET ADOPTION ORDINANCE, INCLUDING THE 1999-01 CAPITAL IMPROVEMENT PROGRAM, CHANGES TO THE MUNICIPAL FEE SCHEDULE, UTILITY RATES AND CHARGES, AND CHANGES TO COMPENSATION PLANS REPORT IN BRIEF This report transmits the Proposed 1999-01 Budget and Budget Adoption Ordinance, with related documents, which have been reviewed by the Finance Committee and are recommended to the Council for approval. CMR: 296:99 Page 1 of 9 RECOMMENDATION Staff recommends that the City Council approve the following: 1. The Budget Adoption Ordinance (Attachment 1), which includes: a. The City Manager’s Proposed 1999-01 _Budget: Volume I General Government Funds and Volume II Utility and Internal Service Funds (Exhibit A). b. All changes detailed in the "Ainendments to the City Manager’s Proposed 1999-01 Budget" (Exhibit B). c. Proposed 1999-00 Municipal Fee Schedule (Exhibit C). d. Changes and revised pages to the Table of Organization (Exhibit D). e. Amendments to the Proposed 1999-00 Municipal Fee Schedule (Exhibit E). Utility Rate Schedule Resolutions: a. Decrease in Electric Utility rates (Attachment 2) b. Increase in General Water Service Rates (Attachment 3) c. Increase in Wastewater Collection Rates (Attachment 4) 3.Resolution Approving and Adopting Rules and Regulations Governing Definitions and Abbreviations, Direct Access, and Special Electric Utility Regulations (Attachment 5). 4.Resolution Amending the Compensation Plan for Classified Personnel (Service Employees’ International Union, Local 715) (Attachment 6). 5.Resolution Amending the Compensation Plan for Management and Confidential Personnel (Attachment 7). 6.City of Palo Alto Statement of Investment Policy and Proposed Changes to the City’s Investment Policy (Attachment 8). BACKGROUND The City Manager’s Proposed 1999-01 Budget (Budget) was submitted to the Council on May 4, 1999. During the month of May, the Finance Committee held hearings and reviewed the Budget together with the Municipal Fee Schedule. The Finance Committee also reviewed a rate schedule decrease in the Electric Fund and a rate schedule increase in the Water and Wastewater Funds. The Finance Committee and staff have recommended changes to the Proposed Budget. CMR: 296:99 Page 2 of 9 DISCUSSION Attached to this staff report is the Budget Adoption Ordinance that adopts the Proposed Budget and the related exhibits, attachments and appendices. The changes in Exhibit B as recommended by the Finance Committee and the adjustments suggested by staff are discussed below. The financial changes proposed for the-General and Utility. Fund Proposed Budgets are summarized in Appendices 1, 2 and 3. Recommended changes to departmental key plans and impact measures are included in Appendix 5 and amended pages of the Proposed Budget are included in Appendix 6. Finance Committee Changes to the City Manager’s Proposed Budget ¯Urban Ministry Funding The Finance Committee recommended one-time funding for Urban Ministry operational expenses ($31,000). ¯CPI Increases for Human Services Resource Allocation Process (HSRAP) Agencies The Finance Committee recommends that those HSRAP agencies that did not receive a CPI adjustment in 1998-99 have their funding increased by 3 percent, reflecting a CPI adjustment for 1999-00 ($31,791). Staff Recommended Chan~es to the City Manager’ s Proposed Budget General Fund ¯Parking Assessment Funding Staff recommends increased funding in the Administrative Services Department by $80,000 for parking assessment engineering and Proposition 218 balloting services in support of the new proposed downtown parking structures. ¯Hiking Trail Construction Receipt of $50,426 in grant revenue from the Coastal Conservancy and a corresponding expenditure in the Community Services Department is recommended by staff to fund the construction of the hiking trail linking the yacht harbor with Byxbee Park. CMR: 296:99 Page 3 of 9 o Bay Area Action Receipt of $40,000 in revenue from Bay Area Action with a corresponding expenditure to fund Bay Area Action contracts for trail maintenance is recommended in the Community Services Department. ¯Police Motorcycle Staff recommends that Police Department expenses increase $6,125 in 1999-00 and $6,500 in 2000-01 for ongoing costs" associated with the addition of a Police Department motorcycle. ° Valet Parking Staff recommends funding a part-time temporary Community Service Officer and equipment costs for valet parking monitoring activities ($19,900). Staff is evaluating the program for possible cost recovery opportunities. ¯Reclassification of Positions Reclassification of a portion of 2.0 FTE Engineering Technician III positions to Assistant Engineer in the Public Works Department ($12,341). The reclassification is distributed between the Genera! Fund and the Enterprise Funds. Municipal Fee Schedule The fees in the Municipal Fee Schedule will be effective once adopted by the Council. Amendments to the Municipal Fee Schedule include the addition to the Parking Penalty Schedule of a fee for no front license plate on an automobile and other minor text changes. The amended sections are included in Exhibit E of Attachment 1. Capital Improvement Fund ¯Police Motorcycle Staff recommends that the General Fund operating transfers be increased $23,500 in 1999-00 to fund the Vehicles CIP project (10014) for the purchase of a Police Department motorcycle. CMR: 296:99 Page 4 of 9 Utility Funds ¯New Vehicle Staff recommends an increase of $102,000 to the New Vehicles CIP project (0012) in the Electric Fund for the addition of three alternative- fueled compact sedans and one pick-up truck, and a sedan for the Fiber to the Home program. ¯Funding for’Sub Station Facility Improvements CIP (8944) The project provides ongoing improvements to substation facilities ($110,000 in 1999-00; $115,000 in 2000-01). The CIP was inadvertently left out of the Proposed Budget. ¯Funding for Utilities Bill Printing Process CIP (9905) The project will provide and implement a new process for formatting and printing utility bills ($231,539). This funding reflects an increase to the 1998-99 CIP project as a result of revised contract costs for a total project cost of $375,539. ¯Fiber to the Home As discussed in CMR:162:99 changes to the Table of Organization and a new CIP project to support the Fiber to the Home trial recently approved by Council are recommended. Costs are increased by $163,534, which includes salary and benefits of $120,534 for a Senior Power Engineer, $40,000 for consultant support during RFP analysis, and $3,000 for office equipment. ¯Reclassification of Positions Staff recommends the reclassification of a portion of 2.0 FTE Engineering Technician III positions to Assistant Engineer in the Refuse Fund ($1,645). The reclassification is distributed between the General Fund and the Enterprise Funds. o Revised Electric Rates Staff recommends revising the proposed electric rates that were approved by the Finance Committee. The proposed electric rates were found to be incompatible with the current billing system and therefore required minor CMR: 296:99 Page 5 of 9 revision. This revision will not impact the proposed Electric Utility rate decrease. In addition, the current Customer Charge on Electric Rate Schedules E-8, E-9, E-11, E-12, E-13 and E-17 was eliminated because the costs of meters and installation are recovered through distribution rates. ¯Revised Water Rates Staff recommends a minor revision for the 10 inch-meter charge on both Water Rate Schedules W-1 and W-4. The proposed meter charge that was approved by the Finance Committee was found to be incompatible with the current billing system. This revision will have a negligible impact on the Water Utility proposed revenue requirement. Reserves The Calaveras Reserve has been adjusted in both fiscal years of the Proposed Budget to be consistent with the revised Council reserve guideline levels of 10 percent minimum and 25 percent maximum of the $65 million target (CMR 222:29). As a result, the Supply RSR has been adjusted to offset the changes in the Calaveras Reserve. There is no change to the total reserves as a result of these adjustments. Mitchell Park Facilities Improvements CIP 19803 Based on conversations with the Finance Committee, staff will delay the design phase of this project, seek further input from the public, and will recommend reallocating the funds contained in this budget to other high priority infrastructure projects in the Fall. This will provide staff with time to thoroughly review the possible options. Compensation Plans Several classification changes are requested in the Management and Confidential, and Classified Compensation Plans. New or changed classifications are included, along with the accompanying resolutions in Attachments 6 and 7. Department Key Plans and Impact Measure Changes There are a number of clarifications and corrections to key plans and impact measures, which are included in Appendix 5. Additional comments provided by the Finance Committee were noted (including those made in the Overview and Comprehensive Plan sections) and will be reflected in the Adopted Budget. CMR: 296:99 Page 6 of 9 RESOURCE IMPACT The Proposed Budget as submitted to the Finance Committee resulted in a total increase to the General Fund Budget Stabilization Reserve (BSR) of $1.4 million in 1999-00 and $1.8 million in 2000-01. Based on changes made as a result of the Finance Committee hearings and staff recommendations, the General Fund Budget being forwarded to the Council for .adoption reduces the impact to BSR to $1.2 million in 1999-00 (Appendix 2) and a minimal impact in 2000-01. Changes to the Utilities Funds Budget by staff results in a net decrease to the Utility Funds Reserve of $0.4 million in 1999-00 and net decrease’of $0.2 million in 2000-01 (Appendix 3). POLICY IMPLICATIONS These recommendations are consistent with existing City policies. ENVIRONMENTAL REVIEW Adoption of the budget does not represent a project under California Environmental Quality Act (CEQA). ATTACHMENTS Attachment I: Exhibit A: Exhibit B: Exhibit C: Exhibit D: Exhibit E: Attachment 2: Budget Adoption Ordinance with the following Exhibits: City Manager’s Proposed 1999-01 Budget (Volume I and Volume II) Amendments to the City Manager’s Proposed 1999-01 Budget Proposed 1999-00 Municipal Fee Schedule Changes and Revised Page in the Table of Organization Amendments to the Proposed 1999-00 Municipal Fee Schedule Resolution of the Council of the City of Palo Alto Amending the Utility Rate Schedules E-l, E-2, E-4, E-7, E-8, E-9, E-10 and E-13, adding new Utility Rate Schedules E-11, E-12 and E-17, and repealing Utility Rate Schedules E-5 and E-6 of the City of Palo Alto Utilities Rates and Charges pertaining to residential electric service, small commercial electric service, medium commercial electric service - seasonal demand and energy rates, large commercial electric service - seasonal demand and energy rates, large commercial direct access electric service, net energy metering service, medium CMR: 296:99 Page 7 of 9 Attachment 3: Attachment 4: Attachment 5: Attachment 6: Attachment 7: Attachment 8: Appendix 1: Appendix 2: Appendix 3: Appendix 4: Appendix 5: Appendix 6: commercial direct access electric service, medium commercial electric standby electric service, and large commercial electric standby service, respectively Resolution of the Council of the City of Palo Alto Amending the Utility Rate Schedules W-1 and W-4 of the City of Palo Alto Utilities Rates and Charges pertaining to General Water Service. Resolution of the Council of the City of Palo Alto Amending Utility Rate Schedules S-1 and S-2 of the City of Palo Alto Utilities Rates and Charges Pertaining to Wastewater Collection. Resolution of the Council of the City of Palo Alto approving and adopting rules and regulations numbers 2, 19, and 20 governing definitions and abbreviations, direct access, and special electric utility regulations effective July 1, 1998 Resolution of the Council of the City of Palo Alto Amending the Compensation Plan for Classified Personnel (SEIU) Adopted by Resolution No. 7782 and Amended by Resolution Nos. 7812 and 7837, to Change Certain Salaries and Classifications Resolution of the Council of the City of Pato Alto Amending the Compensation Plan for Management and Confidential Personnel and Council Appointed Officers Adopted by Resolution No. 7811, and Amended by Resolution Nos. 7825, 7831 and 7836, to Change Certain Salaries sand Classifications Approval of the City of Palo Alto Statement of Investment Policy and Proposed Change to the City’s Investment Policy. Summary of Changes to the 1999-01 General Fund 1999-01 General Fund Summary 1999-01 Utility Fund Summary Capital Improvement Fund Summa~es and Amended Projects Recommended Changes to Departmental Mission Statements, Key Plans and Impact Measures Amended Pages of the City Manager’s Proposed 1999-01 Budget CMR: 296:99 Page 8 of 9 Related Staff Reports: CMR:213:99; CMR:220:99; CMR:221:99; CMR:224:99; CMR:226:99; CMR:243:99; and CMR:252:99 CMR:222:99; CMR:248:99; PREPARED BY: Steven Montano, Senior Financial Analyst ...Dav.id Ramberg, Senior Financial Analyst DEPARTMENT HEAD APPROVAL BY: CITY MANAGER APPROVAL: C~tor Administrative S~.¢.,rvices ~_FLEMI 7ity Manager CMR: 296:99 Page 9 of 9 ATTACHPIENT 1 ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO ADOPTING THE BUDGET FOR THE FISCAL YEAR 1999-00 AND IN CONCEPT APPROVING THE BUDGET FOR FISCAL YEAR 2000-01 WHEREAS, pursuant to the provisions of Section 6(g) of Article IV of the Charter of the City of Palo Alto, the City Manager has prepared and submitted to the City Council, by letter of transmittal, a budget proposal for fiscal years 1999-00 and 2000-01; and WHEREAS, pursuant to the provisions of Section 12 of Article III of the Charter, the Council did, on June 28, 1999, hold a public hearing on the budget after publication of notice; and WHEREAS, in accordance with the provisions of Chapter 8 of Division i, of Title 7, commencing with Section 66016 of the Government Code, as applicable, the Council did on June 28, 1999, hold a public hearing on the proposed amendments to the Municipal Fee Schedule, after publication of notice and after availability of the data supporting the amendments was made available to the public at least i0 days prior to the hearing. NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTION i. Pursuant to Chapter 2.28 of the Palo Alto Municipal Code, the following documents, collectively referred to as "the budget" are hereby approved and adopted for the fiscal years 1999-00 and 2000-01. The 2000-01 budget is approved in concept only: (a)The two volume document (Exhibit "A’) containing the proposed operating and capital budgets submitted on or about May 4, 1999, by the City Manager for fiscal years 1999-00 and 2000-01, entitled "City of Pa!o Alto - City Manager’s 1999-01 Proposed Budget - Volume I" (covering General Government Funds) and "City of Palo Alto - City Manager’s 1999-01 Proposed Budget - Volume II" (covering Utility Funds and Internal Service Funds), a copy of which is on file in the office of the City Clerk, to which copy reference is hereby made concerning the full particulars thereof, and by such reference is made a part hereof; and (b)The ~’Amendments to the City Manager’s Proposed 1999-01 Budget, Volume I and II," attached hereto as Exhibit ~B," and made a part hereof; and The document entitled ~1999-00 Proposed Municipal Fee Schedule," attached hereto as Exhibit "C," and made a part hereof; and (d)Changes and revised pages in the Table of Organization, attached hereto as Exhibit "D," and made a part hereof; and (f)Amendment to the Citywide Fees in the 1999-00 Proposed Municipal Fee Schedule, attached hereto as Exhibit and made a part hereof. SECTION 2. The sums set forth in the budget for the various departments of the City, as herein amended, are hereby appropriated to the uses and purposes set forth therein. SECTION 3. All expenditures made on behalf of the City, directly or through any agency, except those required to be made by state law, shall be made in accordance with the authorization contained in this ordinance and the budget as herein amended. SECTION 4. Appropriations for the fiscal years 1998-99 that are encumbered by approved purchase orders and contracts for which goods or services have not been received or contract completed, and/or for which all payments have not been made, by the last day of the fiscal year 1998-99 shall be carried forward and added to the fund or department appropriations for fisca! year 1999-00. SECTION 5. The City Manager is authorized and directed to make changes in the department and fund totals and summary pages of the budget necessary to reflect the amendments enumerated and aggregated in the budget and the 1998-99 appropriations carried forward as provided in Section 4. SECTION 6. As specified in Section 2.04.320 of the Palo Alto Municipal Code, a majority vote of the City Council is required to adopt this ordinance. SECTION 7. As specified in Section 2.23.140(b) of the Palo Alto Municipal Code, the Council of the City of Palo Alto hereby delegates the authority to invest the City’s funds to the Director of Administrative Services, as Treasurer, in accordance with the City’s Investment Policy for 1998-99. SECTION 8. The Council of the City of Palo Alto hereby finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. SECTION 9. As provided in Section 2.04.375 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: AYES: ~OES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: City Clerk APPROVED AS TO FORM: Senior Asst. City Attorney Mayor City Manager Director Services of Administrative ~~ z z z z z Z o ~Z ca z z ©~ © EXHIBIT D TABLE OF ORGANIZATION - GENERAL FUND Actual Adopted Adjusted Proposed Proposed Budget Budget Budget Budget Budget 1997-98 1998-99 1998-99 Changes 1999-00 Changes 2000-01 PUBLIC WORKS DEPARTMENT Administrator, Public Works Assistant Engineer (a) Associate Engineer Asst Director, Public Works Building Serviceperson Building Serviceperson-Lead Cement Finisher Cement Finisher-Lead Control/Account Specialist Coordinator, Facilities Projects (b) Coordinator, Public Works Projects Deputy Director, PW Operations Director of Public Works/City Engineer Engineer Engineering Technician III (a) Equipment Operator (c) Executive Assistant Executive Secretary Facilities Carpenter Facilities Electrician Facilities Maintenance-Lead Facilities Mechanic Facilities Painter Heavy Equipment Operator Heavy Equipment Operator-Lead Inspector, Public Works Mgr., Facilities Maint. & Projects Managing Arborist 1.00 1.00 1.00 0.00 0,00 0.00 2.00 2.00 2.00 0.75 0.75 0.75 5.00 5.00 5.00 2.00 2.00 2,00 2.60 2.94 2,94 0.85 1.00 1,00 1.00 1.00 1.00 0.o0 1.00 1,00 2.00 3.00 2,00 0.40 0.40 0.40 1.00 1.00 1.00 2.90 2.90 2.90 6.03 6.03 6.03 3.55 3.55 3.55 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2,00 5.00 5.00 5.00 2.00 2.00 2.00 1.70 1.90 1.90 0.85 1.05 1.05 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.50 1.50 1.50 2.00 2.00 0.75 0.75 5.00 5.00 2.00 2.00 2.94 2.94 1.00 1.00 1.00 1.00 1.00)0.00 0.00 2.00 2.00 0.40 0.40 1.50) 1.00) 1.00 1.00 2.90 2.90 4.53 4.53 2.55 2.55 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 5.00 5.00 2.00 2.00 1.90 1.90 1.05 1.05 1.00 1.00 1.00 1.00 1.00 1.00 TABLE OF ORGANIZATION = GENERAL FUND Actual Adopted Adjusted Proposed Proposed Budget Budget Budget Budget Budget 1997-98 1998-99 1998-99 Changes 1999-00 Changes 2000-01 PUBLIC WORKS DEPARTMENT - continued Office Assistant Office Specialist Progam Assistant Senior Engineer Staff Secretary Superintendent PW Operations Supervisor, Building Services Supervisor, Facilities Management Supervisor, Facilities Projects (b) Supervisor, Inspection & Surveying, EW. Supervisor, Public Works Surveying Assistant Surveyor, Public Works Traffic Control Maintenance I Traffic Control Maintenance II Traffic Control Maintenance-Lead Tree Maintenance Person (d) Tree Trimmer/Line Clearer (c) Tree Trimmer!Line Clearer Assistant Tree Trimmer!Line Clearer-Lead Truck Driver TOTALS 2.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 0.00 1.00 1.00 1.00 1.00 3.55 3.55 3.55 3.55 3.55 2.00 2.00 2.00 2.00 2.00 0.80 0.80 0.80 0.80 0.80 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 t .00 1.00 0.00 0.00 1.00 1.00 1.00 0.90 0.90 0.90 0.90 0.90 1.50 t .50 1.50 1.50 1.50 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 0.80 1.70 1.70 1.70 1.70 1.70 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 1.00 1.00 1.00 8.00 8.00 8.00 1.00 9.00 9.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 0.85 0.85 0.85 0.85 0.85 80.53 82.42 82.42 1.00 83.42 0.00 83.42 (a)Reclassification portion of 2.0 Engineering Technician III to 2.0 Assistant Engineer. A .25 in Refuse Fund; a .25 in Storm Drainage Fund; and a 1.50 in the General Fund. (b) Reclassification of 1.0 Coordinator, Facilities Projects to 1.0 Supervisor, Facilities Projects. (c) Reclassification of !.0 Equipment Operator to 1.0 Tree Trimmer!Line Clearer. (d Addition of 1.0 Tree Maintenance Person to provide additional line clearing. This position is fully reimbursed by the Electric Fund. 2 TABLE OF ORGANIZATION = UTILITY FUNDS Actual Adopted Adjusted Proposed Proposed Budget Budget Budget Budget Budget 1997-98 1998-99 1998-99 Changes 1999-00 Changes 2000-01 PUBLIC WORKS DEPARTMENT Refuse Fund Assistant Director, Public Works Assistant Engineer (a) Coordinator, Public Works Projects (b) Coordinator, Recycling Deputy Director, Public Works Engineering Technician III (a) Environment Specialist Equipment Operator Executive Assistant (b) Heavy Equipment Operator Heavy Equipment Operator-Lead Manager, Environment Control Programs Manager, Solid Waste Office Specialist Progam Assistant Refuse Disposal Attendant Senior Engineer Staff Secretary Street Maintenance Assistant Street Sweeper Operator Street Sweeper Operator-Lead Superintendent, Public Works Operations Supervisor, Public Works Supervisor, Recycling Progams (c) Surveying Assistant Surveyor, Public Works Truck Driver Total Refuse Fund 0.10 0.10 0.10 0.10 0.10 0.00 0.00 0.00 .25 .25 .25 1.00 1.00 1.00 ( 1.00)0.00 0.00 0.00 2,00 2,00 2.00 2.00 0.60 0.60 0.60 0.60 0.60 1.25 1.25 1.25 (.25)1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 2.00 3.00 3.00 3.00 3.00 3,00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 ! .00 1.00 i ,00 1.00 1.00 1.00 1.00 1,00 1.00 1.00 1.00 1.00 1.00 2.00 0.00 0,00 0.00 0.00 4.00 4.00 4.00 4.00 4,00 0.45 0.45 0,45 0.45 0.45 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 6.00 6.00 6.00 6.00 6,00 1.00 1.00 1.00 1.00 1,00 0.10 0,10 0.10 0.10 0.10 2.00 2.00 2.00 2.00 2,00 1.00 1.00 1.00 ( 1.00)0.00 0,00 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0,10 1.00 1.00 1.00 1.00 1,00 33.70 33.70 33.70 (1.00)32.70 0.00 32.70 TABLE OF ORGANIZATION = UTILITY FUNDS Actual Adopted Adjusted Proposed Proposed Budget Budget Budget Budget Budget 1997-98 1998-99 1998-99 Changes 1999-00 Changes 2000-01 Storm Drainage Fund Assistant Director, Public Works Assistant Engineer (a) Cement Finisher Cement Finisher-Lead Deputy Director, Public Works Engineer Engineering Technician III (a) Equipment Operator Heavy Equipment Operator Heavy Equipment Operator-Lead Industrial Waste Inspector Instrumentation Electrician Maintenance Mechanic Office Specialist Senior Engineer Senior Instrument Electrician Senior Mechanic WQC Superintendent, Public Works Operations Supervisor Inspection/Surveying, PW Supervisor, Public Works Surveying Assistant Surveyor, Public Works Traffic Control Maintenance I Truck Driver Total Storm Drainage Fund 0.15 0.15 0.15 0.15 0.15 0.00 0.00 0.00 .25 .25 .25 0.40 0.06 0.06 0.06 0.06 0.15 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.10 1.10 1.10 1.10 1.10 0.72 0.72 0.72 (.25)0.47 0.47 0.45 0.45 0.45 0.45 0.45 1.30 1.10 1.10 1.10 1.10 1.15 0.95 0.95 0.95 0.95 0.90 0.90 0.90 0.90 0.90 1.10 1.10 1.10 1.10 1.10 0.00 0.00 0.00 0.00 0.00 1.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.10 0.10 0.10 0.10 0.t0 0.10 0.10 0.10 0.10 0.10 0.50 0.50 0.50 0.50 0.50 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.30 0.30 0.30 0.30 0.30 0.15 0.15 0. t5 0.15 0.15 10.77 8.88 8.88 0.00 8.88 0.00 8.88 TABLE OF ORGANIZATION - UTILITY FUNDS Actual Adopted Adjusted Proposed Proposed Budget Budget Budget Budget Budget 1997-98 1998-99 1998-99 Changes 1999-00 Changes 2000-01 Wastewater Treatment Fund Assistant Manager, WQCP Assistant Engineer Associate Engineer Buyer Chemist Engineer Engineering Technician III (d) Industrial Waste Inspector Industrial Waste Investigator Instrumentation Electrician Laboratory Technician, WQC Maintenance Mechanic, WQC (e) Manager, Environmental Compliance Manager, Environmental Control Progam Manager, Lab Services Manager, Water Quality Control Plant Office Specialist Programmer Analyst Program Assistant (d) Senior Chemist Senior Engineer Senior Instrumentation Electrician Senior Mechanic, Water Quality Control Senior Operator, Water Quality Control Staff Secretary Storekeeper (f) Supv., Water Quality Control Operations Water Quality Control Plant Operator II Total Wastewater Treatment Fund 1.00 1.00 1.00 1.00 1.00 0.00 1.00 "1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 0.00 0.00 0.10 0. t0 0.10 3.10 2.10 2.00 2.00 2.00 2.90 2.90 2.90 2.90 2.90 2.00 2.00 2.00 2.00 2.00 6.00 6.00 6.00 1.00 7.00 1.00 8.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 (1.00)1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 4.00 5.00 5.00 5.00 5.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 2.00 4.00 5.00 5.00 5.00 5.00 15.00 15.00 15.00 15.00 15.00 61.00 64.00 64.00 2.00 66.00 1.00 67.00 TABLE OF ORGANIZATION = UTILITY FUNDS Actual Adopted Adjusted Proposed Proposed Budget Budget Budget Budget Budget 1997-98 1998-99 1998-99 Changes 1999-00 Changes 2000-01 UTILITIES DEPARTMENT Administration, Electric, Gas, Wastewater Collection and Water Account Representatives Administrator, Utilities Assist. Director, Utilities Administrative Serv. Assist. Director, Utilities Operations/Eng. Assist. Director, Utilities Resource Mgmt. Associate Power Engineer (g) Business Analyst Cathodic Technician Cement Finisher Chief Electric Undergound Inspector Chief Inspector W-G-W Coordinator, Utilities Projects Customer Service Representative (h) Customer Service Specialist Director of Utilities Electrical Systems Dispatcher Electrical Underground Inspector Electric Utilities Compliance Tech (g) Electrical Assistant I Electrician (g) Electrician-Lead Engineer Engineering Manager, Electric Engineering Manager, W-G-W 4.00 4.00 4.00 4.00 4.00 1.00 1.00 1.00 1.00 1.00 t .00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 1.00 4.00 4.00 3.00 3.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 1.00 5.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 0.00 t .00 1.00 1.00 2.00 2.00 1.00 3.00 3.00 3.00 3.00 14.00 15.00 15.00 (2.00)13.00 13.00 6.00 6.00 6.00 6.00 6.00 5.00 5.00 5.00 5.00 5.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 TABLE OF ORGANIZATION -UTILITY FUNDS Actual Adopted Adjusted Proposed Proposed Budget Budget Budget Budget Budget 1997-98 1998-99 1998-99 Changes 1999-00 Changes 2000-01 Engineering Technician m Equipment Operator Executive Secretary Field Serviceperson, W-G-W Gas System Technician Heavy Equipment Operator Industrial Advisor, Util Marketing Services Inspector, PW/WGW Instrumentation Electrician Lineperson/Cable Splicer Lineperson/Cable Splicer-Lead Maintenance Mechanic Manager, Competitive Assessment Manager, Electric Operations Manager, Field and Customer Service (i) Manager, Utilities Marketing Services Manager, Resource Planning Manager, Supply Resources Manager, Utilities Information System Manager, Utilities Operations W-G-W Manager, Utilities Rates Manager, Utilities Telecommunications Marketing Engineer Mechanical Unit Repairer Meter Read’er Meter Reader, Lead Office Specialist (j) Public Relations Manager Power Engineer Residential Advisor, Util Marketing Serv 8.00 8.00 8.00 8.00 8.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00 0.00 0.00 0.00 0.00 3.00 3.00 3.00 3.00 3.00 9.00 9.00 9.00 9.00 9.00 0.00 0.00 0.00 0.00 0.00 3.00 3.00 3.00 3.00 3.00 1.00 0.00 0.00 0.00 0.00 10.00 10.00 10.00 10.00 10.00 4.00 4.00 4.00 4.00 4.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 0.00 0.00 6.00 6.00 6.00 6.00 6.00 1.00 1.00 1.00 1.00 1.00 0.50 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 ! .00 3.00 3.00 3.00 3.00 3.00 0.00 0:00 0.00 0.00 0.00 TABLE OF ORGANIZATION = UTILITY FUNDS Actual Adopted Adjusted Proposed Proposed Budget Budget Budget Budget Budget 1997-98 1998o99 1998-99 Changes 1999-00 Changes 2000-01 Resource Planner Senior Engineer Senior Field Services Representative Senior Market Analyst Senior Power Engineer (k) Senior Programmer Analyst Senior Resource Planner Senior Utilities System Technician Staff Secretary Supervisor, Electric Systems Supervisor, Shop & Field Services W-G-W Supervisor, Utilities Customer Service Center (i) Supervisor, Util Meter Reader & Field Serv. (h) Supervisor, W-G-W Supervisor, Water/Meter Cross Conn. Supervisor, Water Transmission Systems Analyst Truck Driver Utilities Accounting Technician Utilities Credit & Collection Specialist Utilities Engineering Estimator (1) Utilities Field Service Representative Utilities Installer Repairer Utilities Installer Repairer, Assistant Utilities Installer Repairer, Lead Utilities Rate Analyst Utilities Locator 5.00 5.00 5.00 5.00 5.00 5.00 4.00 4.00 4.00 4.00 0.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 3.00 4.00 4.00 1.00 5.00 5.00 0.00 0.00 0.00 0.00 0.00 2.00 2.00 2.00 2.00 2.00 0.00 1.00 1.00 1.00 1.00 8.00 8.50 8.50 8.50 8.50 5.00 5.00 5.00 5.00 5.00 1.00 1.00 !.00 1.00 1.00 1.00 1.00 1.00 ( 1.00)0.00 0.00 1.00 1.00 1.00 (1.00)0.00 0.00 3.00 4.00 4.00 4.00 4.00 1.00 0.00 0.00 0.00 0.00 1.00 1.00 1.00 1.00 t .00 1.00 1.00 1.00 t .00 1.00 1.00 1.00 ! .00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 2.00 5.00 5.00 6.00 5.00 5.00 5.00 5.00 15.00 15.00 15.00 15.00 15.00 2.00 2.00 2.00 2.00 2.00 5.00 5.00 5.00 5.00 5.00 1.00 ! .00 1.00 1.00 1.00 1.00 t .00 1.00 1.00 1.00 TABLE OF ORGANIZATION -UTILITY FUNDS Actual Adopted Adjusted Proposed Proposed Budget Budget Budget Budget Budget 1997-98 1998-99 1998-99 Changes 1999-00 Changes 2000-01 Utilities Key Account Representative 2.00 Utilities Market Specialist 0.00 Utilities Market Analyst 2.00 Utilities System Operator 0.00 Utilities System Technician 2.00 Water Meter/Cross Connection Technician 2.00 Water Transmission Specialist 2.00 Water Transmission Specialist-Lead 1.00 Total Utilities Department 208.50 2.00 2.00 2.00 2.00 0.00 0.00 0.00 0.00 ¯ 2.00 2.00 2.00 2.00 5.00 5.00 5.00 5.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 211.50 211.50 4.00 215.50 0.00 215.50 TOTAL ALL UTILITY FUNDS 313.97 318.08 318.08 5.00 323.08 1.00 324.08 (a)Portion of reclassification of 2.0 Engineering Technician III to 2.0 Assistant Engineer. A .25 FTE in Refuse Fund; a .25 in Storm Drainage Fund; and 1.50 FTE in the General Fund. (b)Reclassification of 1.0 Coordinator, Public Works Projects to 1.0 Executive Assistant. (c)Deletion of 1.0 Supervisor, Recycling Programs. (d)Reclassification of 1.0 Program Assistant to 1.0 Engineering Technician III. (e)Addition of 1.0 Maintenance Mechanic in 1999-00 and 1.0 Maintenance Mechanic in 2000-01 to ensure that plant equipment is repaired and operational for the continuous 24-hour plant operation. (f) Addition of 1.0 Storekeeper to support the Water Quality Control Plant material inventory. (g) Reclassification of 2.0 Electrician to 1.0 Associate Power Engineer and 1.0 Electric Utilities Compliance Technician. (h) Reclassification of 1.0 Supervisor, Utilities Meter Reader & Field Service to 1.0 Customer Service Representative. (i) Reclassification of 1.0 Supervisor, Utilities Customer Service to 1.0 Manager, Field and Customer Service. (j) Addition of 1.0 Office Specialist to assist the Electic Overhead and Underground Construction function to comply with General Oders 95 and 128. (k)Addition of 1.0 Senior Power Engineer to support the Fiber to the Home project. (1)Addition of 2.0 Utilities Engineering Estimators to meet the increasing demand for estimating and to support the Electric Utility at the Development Center. z r,j > >r,.j r,j ~>- >r,j ~> > >- > >- >~ r,j r,j r,j r,.j r~ ATTACHMENT 2 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING UTILITY RATE SCHEDULES E-l, E-2, E~4, E-7, E-8, E-9, E-10 AND E-13,ADDING NEW UTILITY RATE SCHEDULES E-II, E-12 AND E-17, AND REPEALING UTILITY RATE SCHEDULES E-5 ANDE-6~ OF THE CITY OF PALO ALTO UTILITIES RATES AND CHARGES PERTAINING TO RESIDENTIAL ELECTRIC SERVICE, SMALL COMMERCIAL ELECTRIC SERVICE, MEDIUM COMMERCIAL ELECTRIC SERVICE - SEASONAL DEMAND AND ENERGY RATES, LARGE COMMERCIAL ELECTRIC SERVICE - SEASONAL DEMAND AND ENERGY RATES, LARGE COMMERCIAL DIRECT ACCESS ELECTRIC SERVICE, NET ENERGY METERING SERVICE, MEDIUM COMMERCIAL DIRECT ACCESS ELECTRIC SERVICE, MEDIUM COMMERCIAL ELECTRIC STANDBY ELECTRIC SERVICE, AND LARGE COMMERCIAL ELECTRIC STANDBY SERVICE, RESPECTIVELY The Council of the City of Palo Alto does hereby RESOLVE as follows: SECTION i. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule E-I (Residential Electric Service) of the Palo Alto Utilities Rates and Charges is hereby amended to read in accordance with Sheets E-I-I and E-I-2, attached hereto and incorporated herein. The foregoing Utility Rate Schedule, as amended, shall become effective July i, 1999. SECTION 2. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule E-2 (Small Commercial Electric Service) of the Palo Alto Utilities Rates and Charges is hereby amended to read in accordance with Sheets E-2-1 and E-2-2, attached hereto and incorporated herein. The foregoing Utility Rate Schedule, as amended, shall become effective July i, 1999. SECTION 3. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule E-4 (Medium Commercial Electric Service) of the Palo Alto Utilities Rates and Charges is hereby amended to read in accordance with Sheets E-4-1 through E-4-4 inclusive, attached hereto and incorporated herein. The foregoing Utility Rate Schedule, as amended, shall become effective July I, 1999. SECTION 4. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule E-7 (Large Commercial Electric Service) of the Palo Alto Utilities Rates and Charges is hereby amended to read in accordance with Sheets E-7-1 through E-7-4, inclusive, attached hereto and incorporated herein. The foregoing Utility Rate Schedule, as amended, shall become effective July I, 1999. SECTION .5. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule E-8 (Large Commercial Electric Service) of the Palo Alto Utilities Rates and Charges is 990623 syn 0071616 hereby amended to read in accordance with Sheets E-8-1 through E-8-4, inclusive, attached hereto and incorporated herein. The foregoing Utility Rate Schedule, as amended, shall become effective July i, 1999. .SECTION 6. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule E-9 (Large Electric Direct Access Electric Service) of the Palo Alto Utilities Rates and Charges is hereby amended to read in accordance with Sheets E-9-1 ~hrough E-9-3, inclusive, attached hereto and incorporated herein. The foregoing Utility Rate Schedule, as amended, shall become effective July i, 1999. SECTION 7. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule E-10 (Net Energy Metering Service) of the Palo Alto Utilities Rates and Charges is hereby amended to read in accordance with Sheets E-10-1 and E-10-2, inclusive, attached hereto and incorporated herein. The foregoing Utility Rate Schedule, as amended, shall become effective July i, 1999. SECTION 8. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, new Utility Rate Schedule E-II (Medium Commercial Direct Access Electric Service) of the Palo Alto Utilities Rates and Charges is hereby added to read in accordance with Sheets E-Il- l through E-II-3, inclusive, attached hereto and incorporated herein. The foregoing Utility Rate Schedule shall become effective July i, 1999. $.ECTION 9. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, new Utility Rate Schedule E-12 (Medium Commercial Electric Standby Service) of the Palo Alto Utilities Rates and Charges is hereby added to read in accordance with Sheets E-12-1 and E-12-2, inclusive, attached hereto and incorporated herein. The foregoing Utility Rate Schedule shall become effective July i, 1999. SECTION i0. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule E-13 (Large Commercial Standby Electric Service) of the Palo Alto Utilities Rates and Charges is hereby amended to read in accordance with Sheets E-13-1 and E-13-2, inclusive, attached hereto and incorporated herein. The foregoing Utility Rate Schedule, as amended, shall become effective July i, 1999. SECTION Ii. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, new Utility Rate Schedule E-17 (Medium Commercial Electric Service) of the Palo Alto Utilities Rates and Charges is hereby added to read in accordance with Sheets E-17-1 and E-17-4, inclusive, attached hereto and incorporated herein. The foregoing Utility Rate Schedule, as amended, shall become effective July i, 1999. 990623 syn 0071616 SECTION 12. Utility Rate Schedule E-5 (Medium Commercial Electric Service) and Utility Rate Schedule E-6 (Large Commercial Electric Service) are hereby repealed. SECTION 13. The Council finds that the revenue derived from the authorized adoption and adjustments of the several service rates enumerated herein shall be used only for the purposes set forth in Article VII, Section 2, of the Charter of the City of Palo Alto. SECTION 14. The Council finds that the adoption of this resolution does not constitute a project under the California Environmental Quality Act, California Public Resources Code section 21080, subdivision (b) (8). INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST:APPROVED: City Clerk APPROVED AS TO FORM: Senior Asst. City Attorney Mayor City Manager Director of Utilities Director of Administrative Services 990623 syn 0071616 RESIDENTIAL ELECTRIC SERVICE UTILITY RATE,..SCHEDULE E-1 A. APPLICABILITY: This schedule applies to separately metered single-family residential dwellings receiving retail energy services from the City of Palo Alto Utilities. A "single-family residential dwelling" is designated as any house, cottage, flat, or apartment unit having a kitchen, bath, and sleeping facilities. B. TERRITORY: Within the incorporated limits of the City of Palo Alto and on land owned or leased by the City. C. UNBUNDLED RATES: Per Kilowatt-Hour Commodity.,Distribution Public Benefits -,Total First 300 kWh $0.0194 $0.0245 $0.0013 $0.0452 Next 300 kWh 0.0234 0.0296 0.0016 0.0546 Over 600 kWh 0.0311 0.0392 0.0021 0.0724 Minimum Charge, Per Month ...................................................$1.00 Special Remote Meter Register Charge, Per Month ..................................$1.00 D. SPECIAL NOTES: 1.Calculation of Cost Components The actual bill amount is calculated based on the applicable rates in Section C above and adjusted for any applicable discounts. On a customer’s bill statement, the bill amount may be broken down into three cost components as calculated under Section C, or alternatively, by estimates based on percentages shown below for each of the components: Power Supply Charge, Distribution Charge, and Public Benefits Charge. These estimated percentages reflect forecasted annual costs. The breakdown of the bill amount into estimated cost components is provided for the customer’s information and does not affect how much a customer pays. These cost components and their percentages are shown here: Issued by the City Council Supersedes Sheet No. E-I-1 dated 7-1-97 CITY OF PALO ALTOUTILITIES Effective 7-1-99 Sheet No. E-1-1 RESIDENTIAL ELECTRIC SER~CE UTILITY RATE SCHEDULE E-1 (Continued) Illustrative Cost Component Percentages a.Power Supply Charge b.Distribution Charge c.Public Benefits Charge Note: 42.9% 54.2% 2.9% Effective 7-1-97, the City Council approved imposition of a non-bypassable Transition Cost Recovery Charge (TCRC) applicable to all electric distribution customers. Effective 7-1-99, the City Council established the TCRC at zero dollars and authorized suspension of the" T, CRC to all distribution customers. Therefore, this rate schedule has been revised to exclude the TCRC cost component during this suspension. 2.Solar Energy Discount Upon approval by the City, a 10 percent (10%) discount will be applied to a customer’s electric bill if such customer has installed a solar energy system and met the following criteria before April 1, 1987: a.The solar energy system is in conformance with the City’s performance and aesthetic standards. The solar energy system is designed to provide for 50 percent or more of the residential domestic water heating or space heating requirements. c. Appropriate City permits are acquired. Issued by the City Council Supersedes Sheet No. E-l-1 dated 7-1-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-1-2 SMALL COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E:2 A. APPLICABILITY: This schedule applies to non-demand metered electric service for small commercial customers and master-metered multi-family facilities. B.TERRITORY: Within the incorporated limits of the City of Palo Alto and land owned or leased by the City. C.RATES: Unbundled Seasonal Energy Rates: Per Kilowatt-Hour Commodity Distribution Public Benefits Summer $0.0254 $0.0347 $0.0016 Winter 0.0229 0.0311 0.0016 Total $0.0617 0.0556 D. SPECIAL NOTES: 1.Calculation of Cost Components The actual bill amount is calculated based on the applicable rates in Section C above and adjusted for any applicable discounts. On a customer’s bill statement, the bill amount may be broken down into three cost components as calculated under Section C, or alternatively, by estimates based on percentages shown below for each of the components: Power Supply Charge, Distribution Charge, and Public Benefits Charge. These estimated percentages reflect forecasted annual costs. These cost components and their percentages are shown here: Illustrative Cost Component percentages a.Power Supply Charge b.Distribution Charge c.Public Benefits Charge 41.2% 56.1% 2.7% Note: Effective 7-1-97, the City Council approved imposition of a non-bypassable Transition Cost Recovery Charge (TCRC) applicable to all electric distribution customers. Effective 7-1-99, the City Council established the TCRC at zero dollars and authorized suspension of the TCRC to all Issued by the City Council Supersedes Sheet No. E-2-1 dated 7-1-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-2-1 SMALL COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-2 (Continued) distribution customers. Therefore, this rate schedule has been revised to exclude the TCRC cost component during this suspension. 2.Seasonal Rate Changes The Summer Period is effective May 1 to October 31 and the Winter Period is effective from November 1 to April 30. When the billing period is partly in the summer period and partly in the winter period, the billing will be computed by prorating the total kwh usage, and the applicable rates thereto between the two seasonal periods, according to the ratio of the number of days in each seasonal period to the total number of days in the billing period. Minimum Charge A minimum charge of $1.00 per month will apply to all accounts. 4.Solar Energy Discount Upon approval by the-City, a 10 percent (10%) discount will be applied to a customer’s eiectric bill if such customer has installed a solar energy system and met the following criteria before April 1, 1987: a.The solar energy system is in conformance with the .City’s performance and aesthetic standards. b.The solar energy system is designed to provide for 50 percent (50%) or more of the residential domestic water heating or space heating requirements. c. Appropriate City permits are acquired. Issued by the City Council Supersedes Sheet No. E-2-2 dated 7-I-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-2-2 MEDIUM COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE,,E-4 A. APPLICABILITY: ¯This schedule applies to demand metered secondary electric service for commercial customers with a maximum demand below 1,000 kilowatts. This schedule applies to three-phase electric service and may include service to master-metered multi-family facilities. B. TERRITORY: Co Within the incorporated limits of the City of Palo Alto and land owned or leased by the City. RATES: Seasonal Demand and Energy Rates: Per Meter Per Month Summer Period Demand Charge (kW) Energy Charge (kWh) Commodi .ty Distribution Public B..~nefits $1.80 $7.70 $9.50 0.0206 0.0123 $0.0016 0.0345 Winter Period Demand Charge (kW) Energy Charge (kWh) 1.69 4.56 6.25 0.0185 0.0114 0.0016 0.0315 D. SPECIAL NOTES: 1.Calculation of Cost Components The actual bill amount is calculated based on the applicable rates in Section C above and adjusted for any applicable discounts. On a customer’s bill statement, the bill amount may be broken down into three cost components as calculated under Section C, or alternatively, the Power Supply cost will be based on the rates above, but the other two cost components: Distribution Charge and Public Benefits Charge by estimates based on percentages as shown below. Issued by the City Council Supersedes Sheet No. E-4-1 dated 7-1-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-4-1 MEDIUM COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-4 (Continued) The breakdown oft.he bill amount into estimated cost components is provided for the customer’s information and does not affect how much a customer pays. Illustrative Cost Components Summer Winter a.Commodity Charge Demand Charge (per kW) Energy Charge (per kWh) b.Distribution Charge c.Public Benefits Charge Note: $1.80 $1.69 0.0206 0.0185 94.9%93.3% 5.1%6.7~ Effective 7-1-97, the City Council approved imposition of a non-bypassable Transition Cost Recovery Charge (TCRC) applicable to all electric distribution customers. Effective 7-1-99, the City Council established the TCRC at zero dollars and authorized suspension of the TCRC to all distribution customers. Therefore, this rate schedule has been revised to exclude the TCRC cost component during this suspension. 2. Seasonal Rate Changes The Summer Period is effective May 1 to October 31 and the Winter Period is effective from November 1 to April 30. When the billing period is partly in the summer period and partly in the winter period, the billing will be computed by prorating the total kwh usage, kW demand, and the applicable rates thereto between the two seasonal periods, according to the ratio of the number of days in each seasona! period to the total number of days in the billing period. 3.Maximum Demand Meter Whenever the monthly use of energy has exceeded 8,000 kilowatt-hours for three consecutive months, a maximum demand meter will be installed as promptly as is practicable and thereafter continued in service until the monthly use of energy has fallen below 6,000 kilowatt-hours for twelve consecutive months, whereupon, at the option of the City, it may be removed. The maximum demand in any month will be the maximum average power in kilowatts taken during any 15-minute interval in the month provided that in case the load is intermittentor subject to violent fluctuations, the City may use a 5-minute interval. A thermal-type demand meter which does not reset after a definite time interva! may be used at the City’s option. Issued by the City Council -,,~\[ 1~"I Supersedes Sheet No. E-4-2 dated 7-!-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-4-2 MEDIUM COMMERCIAL ELECTRIC SERVICE UTILITY RATE,,,,,,$CHEDULE E-4 (Continued) The billing demand to be used in computing charges under this schedule will be the actual maximum demand in kilowatts for the current month. An exception is that the billing demand for customers with Thermal Energy Storage (TES) will be based upon the actual maximum demand of such customers between the hours of noon and 6 pm on weekdays. 4.Minimum Charge ¢ A minimum charge of $1.00 per month will apply to all accounts. Solar Energy Discount Upon approval by the City, a 10 percent (10%) discount will be applied to a customer’s, electric bill if such customer has installed a solar energy system and met the following criteria before April 1, 1987: 1.The solar energy system is in conformance with the City’s performance and aesthetic standards. 2.The solar energy system is designed to provide for 50 percent (50%) or more of the residential domestic water heating or space heating requirements. 3. Appropriate City permits are acquired. 6.Po~ver Factor For new or existing customers whose demand is expected to exceed or has exceeded 300 kilowatts for three consecutive months, the City has the option of installing VAR-hour or any other applicable metering to calculate a power factor. The City may remove such metering from the service of a customer whose demand has been below 200 kilowatts for four consecutive months. When such metering is installed, the monthly electric bill will include a "power factor penalty," if applicable. The penalty adjustment will be applied to a customer’s bill prior to the computation of any primary voltage discount. The power factor penalty is applied by increasing the total energy and demand charges for any month by 0.25 percent (0.25%) for each one percent (1%) that the monthly power factor of the customer’s load was less than 95%. The monthly power factor is the average power factor based on the ratio of kilowatt hours to kilovoltampere hours consumed during the month. Where time-of-day metering is installed, the monthly power factor shall be the power factor coincident with the customer’s maximum demand. Issued by the City Council Supersedes Sheet No. E-4-3 dated 7-1-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-4-3 MEDIUM COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-4 (Continued) 7.Changing Rate Schedules Customers may request a rate schedule change at any time, but only once during a twelve-month period if the change is between City of Palo Alto full-service rate schedules. The 12 months limitation does not apply if a customer elects a Direct Access rate schedule and is served by another Energy Service Provider. Qualified customers may elect Direct Access at any time. 8.Primary Voltage Discount Where delivery is made at the same voltage as that of the line from which the servide,is supplied, a discount of 2 ½ percent for available line voltages above 2 kilovolts will be allowed provided the City is not required to supply service at a particular line voltage where it has, or will install, ample facilities for supplying at another voltage equally or better suited to the customer’s electrica! requirements. The City retains the right to change its line voltage at any time after providing reasonable advance notice to any customer receiving a discount hereunder and affected by such change. The customer then has the option to change his system so as to r~ceive service at the new line voltage or to accept service (without voltage discount) through transformers to be supplied by the City subject to a maximum kVA size limitation. Issued by the City Council Supersedes Sheet No. E-4-4 dated 7-1-97 CITY OF PALO ALTOUTILITIES Effective 7-1-99 Sheet No. E-4-4 LARGE COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-7 A. APPLICABILITY: This schedule applies to demand metered secondary service for large commercial customers with a maximum demand of at least 1,000KW per month per site and have sustained this demand level at least 3 consecutive months during the last twelve months. B.TERRITORY: Within the incorporated limits of the City of Palo Alto and land owned or leased by the City. C.RATES: Seasonal Demand and Energy Rates: " Per Meter Per Month Summer Period Demand Charge (kW) Energy Charge (kWh) Commodity..Distribution Public Benefits Total $2.27 $6.23 $8.50 0.0203 0.0121 $0.0016 0.0340 Winter Period Demand Charge (kW) Energy Charge (kWh) 2.03 2.97 5.00 0.0182 0.0117 0.0016 0.0315 D. SPECIAL NOTES: 1.Calculation of Charges The actual bill amount is calculated based on the applicable rates in Section C above and adjusted for any applicable discounts. On a customer’s bill statement, the bill amount may be broken down into three components as calculated under Section C, or alternatively, the Power Supply Charge will be based on the rates in Section C, but the other two cost components: Distribution Charge and Public Benefit Charge by estimates based on percentages as shown below. The breakdown of the bill amount into estimated cost components is provided for the customer’s information and does not affect how much a customer pays. Issued by the City Council Supersedes Sheet No. E-7-1 dated 7-1-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-7-1 LARGE COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-7 (Continued) Illustrative Cost Components a.Commodity Charge Demand Charge (per kW) Energy charge (per kWh) b.Distribution Charge c.Public Benefits Charge Summer Winter $2.27 $2.03 0.0203 0.0182 93.5%91.7% 6.5%8.3% Note: Effective 7-1-97, the City Council approved imposition of a non-bypassable Transition Cost Recovery Charge (TCRC) applicable to all electric distribution customers. Effective %1-99, the City Council established the TCRC at zero dollars and authorized suspension of the TCRC to all distribution customers. Therefore, this rate schedule has been revised to exclude the TCRC cost component during this suspension. 2.Seasonal Rate Changes The Summer Period is effective May 1 to October 31 and the Winter Period is effective from November 1 to April 30. When the billing period is partly in the summer period and partly in the winter period, the billing will be computed by prorating the total kWh usage, kW demand, and the applicable rates thereto between the two seasonal periods, according to the ratio of the number of days in each seasonal period to the total number of days in the billing period. 3. Request for Service A customer may request service under this schedule for more than one account or one meter if the accounts are on one site. A site shall be defined as one or more utility accounts serving contiguous parcels of land with no intervening public right-of-ways (e.g. streets) and have a common billing address. 4.Maximum Demand Meter Whenever the monthly use of energy has exceeded 8,000 kilowatt-hours for three consecutive months, a maximum demand meter will be installed as promptly as is practicable and thereafter continued in service until the monthly use of energy has fallen below 6,000 kilowatt-hours for twelve consecutive months, whereupon, at the option of the City, it may be removed. Issued by the City Council Supersedes Sheet No. E-7-2 dated 7-1-97 CITY OF PALO ALTO UTILITIES Effective 7-!-99 Sheet No. E-7-2 LARGE COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-7 (Continued) The maximum demand in any month will be the maximumaverage power in kilowatts taken during any 15-minute interval in the month provided that in case the load is intermittent or subject to violent fluctuations, the City may use a 5-minute interval. A thermal-type demand meter which does not reset after a definite time interval may be used at the City’s option. The billing demand to be used in computing charges under this schedule will be the actual maximum demand in kilowatts for the current month. An exception is that the billing demand for customers with Thermal Energy Storage (TES) will be based upon the actual maximum demand of such customers between the hours of noon and 6 pm on weekdays. Minimum Charge A minimum charge of $1.00 per month will apply to all accounts. 6.Power Factor For new or existing customers whose demand is expected to exceed or has exceeded 300 kilowatts for three consecutive months, the City has the option to install VAR-hour or any other applicable metering to calculate a power factor. The City may remove such metering from the service of a customer whose demand has been below 200 kilowatts for four consecutive months. When such metering is installed, the monthly electric bill shall include a "power factor penalty", if applicable. The penalty adjustment shall be applied to a customer’s bill prior to the computation of any primary voltage discount. The power factor penalty is applied by increasing the total energy and demand charges for any month by 0.25 percent (0.25%) for each one percent (1%) that the monthly power factor of the customer’s load was less than 95%. The monthly power factor is the average power factor based on the ratio of kilowatt hours to kilovoltampere hours consumed during the month. Where time-of-day metering is installed, the monthly power factor shall be the power factor coincident with the customer’s maximum demand. 7.Changing Rate Schedules Customers may request a rate schedule change at any time during the year. However, if a customer discontinues service for an account(s) on Rate Schedule E-7, such account(s) will remain ineligible to resume service under E-7 in the future. Issued by the City Council Supersedes Sheet No. E-7-3 dated 7-i-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-7-3 LARGE COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-7 (Continued) 8.Primary Voltage Discount Where delivery is made at the same voltage as that of the line from which the service is supplied, a discount of 2 ½ percent for available line voltages above 2 kilovolts will be allowed provided the City is not required to supply service at a particular line voltage where it has, or will install, ample facilities for supplying at another voltage equally or better suited to the customer’s electrical requirements. The City retains the right to change its line voltage at any time after providing reasonable advance notice to any customer receiving a discount hereunder and affected by such change. The customer then has the option to change his system so as to receive service at the new line voltage or to accept service (without voltage discount) through transformers to be supplied by the City subject to a maximum kVA size limitation. ¯{End} Issued by the City Council Supersedes Sheet No. E-7-4 dated 7-!-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-7-4 LARGE COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-8 A. APPLICABILITY: This schedule applies to demand metered electric service for commercial customers’ accounts with demand of at least 1000 kW per month and have sustained this level of usage for at least three ¯ consecutive months during the most recent 12 months period. No TERRITORY: Within the incorporated limits of the City of Palo Alto and land owned or leased by the City. C. RATES: Seasonal Rates with a Monthly Market-based Power Supply Charge: Per meter Per Month Summer Period Commodity_.Distribution Public Benefits Demand Charge (kW) EnergyCharge (kWh) $2.27 $6.23 0.005°0.04 0.0121 $0.0016 Total $8.50 Winter Period Demand Charge (kW) Energy Charge (kWh) 2.03 2.97 0.005-0.04 0.0117 0.0016 5.00 D. SPECIAL NOTES: 1.Calculation of Cost Components The actual bill amount is calculated based on the applicable rates in Section C above and adjusted for any applicable discounts. On a customer’s bill statement, the amount may be broken down into three components as calculated under Section C, or alternatively, the Power Supply Charge will be based on the rates in Section C, but the other two cost components: Distribution Charge and Public Benefits Charge by estimates based on percentages as shown below. The breakdown of the bill Issued by the City Council Supersedes Sheet No. E-8-1 dated 7-1-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-8-1 LARGE COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-8 (Continued) amount into estimated cost components is provided for the customer’s information and does not affect how much a customer pays. Illustrative Cost Comprnents a.Power Supply Charges Demand Charge (per kW) Energy Charge (per kWh) b.Distribution Charge c.Public Benefits Charge Note: Summer Winter $2.27 $2.03 Within a range of $0.005 - $0.04 93.5%91.7% 6.5%8.3% Effective 7-1-97, the City Council approved imposition of a non-bypassable Transition Cost Recovery Charge (TCRC) applicable to all electric distribution customers. Effective 7-1-99, the City Council established the TCRC at zero dollars and authorized suspension of the TCRC to all distribution customers. Therefore, this rate schedule has been revised to exclude the TCRC cost component during this suspension. 2. Market Price The Power Supply Charge will have two components: Demand (per kW) and Energy (per kWh). The energy component (market-based energy) is equal to the monthly NYMEX COB Futures Closing Price minus $0.0086 per kwh. NYMEX COB Futures Closing Price is the settlement price for the NYMEX COB futures contract on the last trading day of the month. The last day of trading is the fourth business day prior to the first day of the delivery month (e.g. June 1999, NYMEX COB futures contract trading closes on May 26, 1999). 3.Seasonal Rate Changes The Summer Period is effective May 1 to October 31 and the Winter Period is effective from November 1 to April 30. When the billing period is partly in the summer period and partly in the winter period, the billing will be computed by prorating the total kWh usage, kW demand, and the applicable rates thereto between the two seasonal periods, according to the ratio of the number of days in each seasonal period to the total number of days in the billing period. Issued by the City Council Supersedes Sheet No. E-8-2 dated 7-1-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-8-2 LARGE COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-8 (Continued) 4.Special Metering Equipment Service under this rate schedule requires the City’s installation of automatic meter reading equipment to enable billing on a calendar month. The City of Palo Alto Utilities normally installs standard metering equipment to provide regular service. Service under this rate schedule requires additional equipment that is in addition to the standard metering and billing equipment. A customer may be required to provide dedicated telephone service to facilitate remote meter access. 5.Changing Rate Schedules Customers may request a rate schedule change at any time during the year to any other applicable Palo Alto full-service rate schedule. Qualified customers may elect Direct Access at ,any time. 6.Maximum Demand Meter Whenever the monthly use of energy has exceeded 8,000 kilowatt-hours for three consecutive months, a maximum demand meter will be installed as promptly as is practicable and thereafter continued in service until the monthly use of energy has fallen below 6,000 kilowatt-hours for twelve consecutive months, whereupon, at the option of the City, it may be removed. The maximum demand in any month will be the maximum average power in kilowatts taken during any 15-minute interval in the month provided that in case the load is intermittent or subject to violent fluctuations, the City may use a 5-minute interval. A thermal-type demand meter which does not reset after a definite time interval may be used at the City’s option. The billing demand to be used in computing charges under this schedule will be the actual maximum demand in kilowatts for the current month. An exception is that the billing demand for customers with Thermal Energy Storage (TES) will be based upon the actual maximum demand of such customers between the hours of noon and 6 pm on weekdays. 7. Minimum Charge A minimum charge of $1.00 per month wil! apply to all accounts. 8.Primary Voltage Discount Where delivery is made at the same voltage as that of the line from which the service is supplied, a discount of 2 ½ percent for available line voltages above 2 kilovolts will be allowed provided the Issued by the City Council Supersedes Sheet No. E-8-3 dated 7-1-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-8-3 LARGE COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE.. E-8 (Continued) City is not required to supply service at a particular line voltage where it has, or will install, ample facilities for supplying at another voltage equally or better suited to the customer’s electrical requirements. The City retains the right to change its line voltage at any time after providing reasonable advance notice to any customer receiving a discount hereunder and affected by such change. The customer then has the option to change his system so as to receive service at the new line voltage or to accept service (without voltage discount) through transformers to be supplied by the City subject to a maximum kVA size limitation. 9.Power Factor For new or existing customers whose demand is expected to exceed or has exceeded 300 kilowatts for three consecutive months, the City has the option to install VAR-hour or any othqr applicable metering to calculate a power factor. The City may remove such metering from the ~ervice of a customer whose demand has been below 200 kilowatts for four consecutive months. When such metering is installed, the monthly electric bill shall include a "power factor penalty", if applicable. The penalty adjustment shall be applied to a customer’s bill prior to the computation of any primary voltage discount. The power factor penalty is applied by increasing the total energy and demand charges for any month by 0.25 percent (0.25%) for each one percent (1%) that the monthly power factor of the customer’s load was less than 95%. The monthly power.factoi" is the average power factor based on the ratio of kilowatt hours to kilovoltampere hours consumed during the month. Where time-of-day metering is installed, the monthly power factor shall be the power factor coincident with the customer’s maximum demand. {End) Issued by the City Council Supersedes Sheet No. E-8-4 dated 7-1-97 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-8-4 LARGE COMMERCIAL DIRECT ACCESS ELECTRIC SERVICE UTILITY RATE SCHEDULE,,,E-9 APPLICABILITY: This rate schedule applies to the City of Palo Alto Utilities (CPAU) non-residential customers who are eligible to receive their energy supply from an Energy Service Provider other than CPAU. To meet the eligibility criteria, the customer facility has to use at least 1000 KW per month and have sustained this level of usage for at least three consecutive months during the most recent 12 months. TERRITORY: Within the incorporated limits of the City of Palo Alto and land owned or leased by the City. RATES: Per Meter Per Month Distribution Charges Demand (per kW) Energy (per kWh) Public Benefits Charge (per kWh) Note: $4.60 0.0119 0.0016 Effective 7-1-97, the City Council approved imposition of a non-bypassable Transition Cost Recovery Charge (TCRC) applicable to all electric distribution customers. Effective 7-1-99, the City Council established the TCRC at zero dollars and authorized suspension of the TCRC to all distribution customers. Therefore, this rate schedule has been revised to exclude the TCRC cost component during this suspension. SPECIAL NOTES: Request for Direct Access Service A customer who meets the CPAU qualifying criteria and who chooses Direct Access service shall complete a "Direct Access Service Request (DASR)" form and be on sheet E-9-1. The customer will be for payment of transmission, scheduling and administration charges through its Energy Service Provider. Issued by the City Council Supersedes Sheet No. E-9-1 dated 1-1-98 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-9-1 LARGE COMMERCIAL DIRECT ACCESS ELECTRIC SERVICE UTILITY RATE SCHEDULE E-9 (Continued) Special terms and conditions shall be covered by Separate agreement between CPAU and the Energy Service Provider. A customer can request Direct Access service at any time during the year. Full Electric Service Request If the customer’s Energy Service Provider (ESP) fails to deliver the required energy or the customer is not satisfied with the ESP and wishes to leave the ESP on short notice, then the customer will be charged for the use of energy under the CPAU applicable Standby Service Rate Schedule E-13 for a specific period in accordance with the rate schedule. If the customer decides to choose CPAU as its ESP, the customer shall request this service in writing and will be placed on an applicable CPAU electric rate schedule in accordance with Rule 20, Section H. " Electricity Supply Requirements An ESP supplying Direct Access customers shall be required to deliver an amount of energy (kilowatt-hours) equal to the estimated consumption plus an additional amount to the City gate each month to cover energy losses arising in the distribution of that commodity supply to the customers’ facilities. The energy losses are estimated to be 2 ½ percent for customers receiving service from CPAU at the primary level and 5 percent for customers receiving service at the secondary level. Primary Voltage Discount Where delivery is made at the same voltage as that of the line from which the service is supplied, a discount of 5 percent on the CPAU distribution bill for available line voltages above 1 kilovolt will be allowed. CPAU retains the fight to change its line voltage at any time after providing .reasonable advance notice to any customer receiving a discount hereunder and affected by such change. The customer then has the option to change its system so as to receive service at the new line voltage or to accept service (without voltage discount) through transformers to be supplied by CPAU subject to a maximum kVA size limitation. 5.Power Factor For new or existing customers whose demand is expected to exceed or has exceeded 300 kilowatts for three consecutive months, CPAU has the option to install Issued by the City Council Supersedes Sheet No. E-9-2 dated 1-1-98 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-9-2 o LARGE COMMERCIAL DIRECT ACCESS ELECTRIC SERVICE UTILITY RATE SCHEDULE E-9 (Continued) VAR-hour or any other applicable metering to calculate power factor. CPAU may remove such metering from the service of a customer whose demand has been below 200 kilowatts for four consecutive months. When such metering is installed, the monthly electric bill shall include a "power factor penalty", if applicable. The penalty adjustment shall be applied to a customer’s bill prior to the computation of any primary voltage discount. The power factor penalty is applied by increasing the total energy and demand charges for any month by 0.25 percent (0.25%) for each one percent (1%) that the monthly power factor of the customer’s load was less than 95%. The monthly power factor is the average power factor based on the ratio of~lowatt hours to kilovoltampere hours consumed during the month. Where time-of-day metering is installed, the monthly power factor shall be the power factor coincident with the customer’s maximum demand. Additional Charges If, as a result of nonperformance of the outside Energy Service Provider (ESP), (e.g. failure to schedule sufficient power), the City incurs additional costs through our contractual arrangements with PG&E, Northern California Power Agency (NCPA), Western Area Power Administration, or otherwise, we will pass all of these costs onto the ESP. Depending on the performance of the ESP, these charges could be excessive. The ESP may pass these charges onto the customer. (End.} Issued by the City Council Supersedes Sheet No. E-9-3 dated 1-1-98 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-9-3 NET ENERGY METERING SERVICE UTILITY RATE SCHEDULE E-10 Ae APPLICABILITY: This schedule is applicable to residential or commercial customers who have maximum demand of less than 20 kilowatts and who own solar or wind turbine electrical generating facilities or hybrid systems of both located on customers’ premises, with capacity of not more than 10 kilowatts and are intended to offset pact or all of the customers’ own electrical requirements. Eligible customers for this rate schedule under the above conditions must sign a Net Energy Metering Agreement. B.TERRITORY: Co Within the incorporated limits of the city of Palo Alto and land owned or leased by the City. SPEC~ CONDITIONS: 1.Metering Equipment Net energy-metering shall be accomplished using a single utility meter capable of registering the flow of electricity in two directions. If the customer’s existing meter is not capable of measuring the flow of electricity in two directions, the customer is responsible for all expenses involved in purchasing and installing a meter that is able to measure electricity flow in two directions. Additional meters to monitor the flow of electricity in each direction may be installed with the consent of the customer, at the expense of CPAU~The additional meters can be used only to provide information necessary to accurately bill or credit the customer. Net Energy Metering and Billing Net Energy Metering is defined as measuring the difference between the electricity supplied by CPAU through the electric distribution system to the eligible customer- generator and the electricity generated by the eligible customer-generator and fed back into CPAU’s distribution system over a 12 month period. At the end .o(.a 12 month period following the dat~ofthe final interconnection, and at each anniversary date thereafter, CPAU will bill the customer-generator for the net energy consumed during the 12 month period based on the average rate for the a’pplicable class. In the event the energy generated exceeds the energy provided by CPAU during the 12 month period, no payment shall be made to the customer for the excess energy delivered to CPAU’s distribution system. This condition may be modified if the customer has signed a contract to sell electricity to CPAU. CPAU shall provide every Issued by the City Council Supersedes Origina! sheet No. E-I 0-1, dated 1-i-98 CITY OF PALO ALTOUTILITIES Effective 7-1-99 Sheet No. E-10-1 NET ENERGY METERING SERVICE UTILITY RATE SCHEDULE E-10 (Continued) eligible customer-geii~rator with net electricity consumed information on each regular bill. At the customer’s request, CPAU will permit the customer to pay monthly for the net energy consumed. - Interconnection An eligible customer-generator must execute and comply with the requirements of CPAU "Intercormectibn Agreement for Net Energy Metering". The customer- generator must meet all applicable safety and performance standards established by the National Electrical Code, the Institute of Electrical and Electronic Engineers, and accredited testing laboratories such as Underva’iters Laboratories and as well as rules of the California Public Utilities Commission regarding safety and reliabitit2. . Issued by the City Council UTILITIES Effective 7-I -99 Original Sheet No. E-10-2 MEDIUM COMMERCIAL DIRECT ACCESS ELECTRIC SERVICE UTILITY RATE SCHEDULE E-11 APPLICABILITY: This rate schedule applies to the City of Palo Alt0 Utilities (CPAU) non-residential customers who are eligible to receive their energy supply from an Energy Service Provider other than CPAU. To meet the eligibility criteria, the customer facility usage must be between 500 and 999 kW per month and have sustained this level of usage for at least three consecutive months during the most recent 12 months. TERRITORY: Within the incorporated limits of the City of Palo Alto and land owned or leased by the City. RATES: Per Meter Per Month Distribution Charges Demand (per kW) Energy (per kWh) Public Benefits Charge $6.13 0.0119 0.0016 Note: Effective 7-1-97, the City Council approved imposition ofa non-bypassable Transition Cost Recovery Charge (TCRC) applicable to all electric distribution customers. Effective 7-1-99, the City Council established the TCRC at zero dollars and authorized suspension of the TCRC to all distribution customers. Therefore, this rate schedule has been revised to exclude the TCRC cost component during this suspension. SPECIAL NOTES: Request for Direct Access Service A customer who meets the CPAU qualifying criteria and who chooses Direct Access service shall complete a "Direct Access Service Request (DASR)" form and be charged under Section C. The customer will be responsible for payment of transmission, scheduling and administration charges. The amount of the Issued by the City Council CITY OF PALO ALTO UTILITIES Effective 7-1-99 Original Sheet No. E-11-1 J MEDIUM COMMERCIAL DIRECT ACCESS ELECTRIC SERVICE UTILITY RATE SCHEDULE E-11 (Continued) transmission, scheduling and administration charges will depend on which type of Direct Access program the customer has selected. Special terms and conditions shall be covered by separate agreement between CPAU and the Energy Service Provider. A customer can request Direct Access service at any time during the year. Full Electric Service Request If the customer’s Energy Service Provider (ESP) fails to deliver the required energy or the customer is not satisfied with the ESP and wishes to leave the ESP on short notice, then the customer will be charged for the use of energy under ttie, CPAU applicable Standby Service Rate Schedule E-12 for a specific period in accordance with the rate schedule. If the customer decides to choose CPAU as its ESP, the customer shall request this service in writing and will be placed on an applicable CPAU electric rate schedule as specified in Rule 20, Section H. Electricity Supply Requirements An ESP supplying Direct Access customers shall be required to deliver an amount of energy (kilowatt-hours) equal to the estimated consumption plus an additional amount to the City gate each month to cover energy losses arising in the distribution of that commodity supply to the customers’ facilities. The energy losses are estimated to be 2 ½ percent for customers receiving service from CPAU at the primary level and 5 percent for customers receiving service at the secondary level. Primary Voltage Discount Where delivery is made at the same voltage as that of the line from which the service is supplied, a discount of 5 percent on the CPAU distribution bill for available line voltages above 1 kilovolt will be allowed. CPAU retains the right to change its line voltage at any time after providing reasonable advance notice to any customer receiving a discount hereunder and affected by such change. The customer then has the option to change its system so as to receive service at the new line voltage or to accept service (without voltage discount) through transformers to be supplied by CPAU subject to a maximum kVA size limitation. Issued by the City Council CITY OF PALO ALTO UTILITIES Effective 7-1-99 Original Sheet No. E-11-2 MEDIUM COMMERCIAL DIRECT ACCESS ELECTRIC SERVICE UTILITY RATE SCHEDULE E-11 (Continued) Power Factor For new or existing customers whose demand is expected to exceed or has exceeded 300 kilowatts for three consecutive months, CPAU has the option to install VAR-hour or any other applicable metering to calculate power factor. CPAU may remove such metering from the service of a customer whose demand has been below 200 kilowatts for four consecutive months. When such metering is installed, the monthly electric bill shall include a "power factor penalty", if applicable. The penalty adjustment shall be applied to a customer’s bill prior to the computation of any primary voltage discount. The power factor penalty is applied by increasing the total energy and demand charges for an~r month by 0.25 percent (0.25%) for each one percent (1%) that the monthly power f~tctor of the customer’s load was less than 95%. Tiae monthly power factor is the average power factor based on the ratio of kilowatt hours to kilovoltampere hours consumed during the month. Where time-of-day metering is installed, the monthly power factor shall be the power factor coincident with the customer’s maximum demand. Additional Charges If, as a result of nonperformance of the outside Energy Service Provider (ESP), (e.g. failure to schedule sufficient power), the City incurs costs through our contractual arrangements with PG&E, Northern California Power Agency (NCPA), Western area Power Administration (WAPA) or otherwise, we will pass all of these costs onto the ESP. Depending on the performance of the ESP, these charges could be excessive. The ESP may pass these charges onto the customer. Issueit by the City Council CITY OF PALO ALTO UTILITIES Effective 7-1-99 Original Sheet No. E-11-3 MEDIUM COMMERCIAL ELECTRIC STANDBY SERVICE UTILITY RATE SCHEDULE E-12 APPLICABILITY: This schedule applies to existing Direct Access customers with a maximum metered demand between 500 and 999 kW per month who return to CPAU for commodity supply service on short notice either due to default of their outside Energy Service Provider or by choice of the customer. TERRITORY: Within the incorporated limits of the City of Palo Alto and land owned or leased by the City. RATES: Flat Rates with a Market-based Power Supply Charge: Schedule Activation (one-time fee) Per Meter PerMonth $200.0O Power Supply Charge Demand (per kW) Energy (per kWh) Distribution Charges Demand (per kW) Energy (per kWh) Public Benefits Charges $1.749 DNly DJCOB Firm OnPeakminus $0.0086 6.13 0.0119 0.0016 Note: Effective 7-1-97, the City Council approved imposition ofa non-bypassable Transition Cost Recovery Charge (TCRC) applicable to all electric distribution customers. Effective 7-1-99, the City Council established the TCRC at zero dollars and authorized suspension of the TCRC to all distribution customers. Therefore, this rate schedule has been revised to exclude the TCRC cost component during this suspension. SPECIAL CONDITIONS: 1.Schedule Activation A Schedule Activation charge applies each time the customer begins service on the Standby Service Rate Schedule. Issued by the City Council CITy OF PALO ALTO UTILITIES Effective 7-1-99 Original Sheet E-12-1 o MEDIUM COMMERCIAL ELECTRIC STANDBY SERVICE UTILITY RATE SCHEDULE E-12 (Continued) Availability of Service Service under this schedule is provided on an as-available basis. Service under this schedule is for a minimum of one month. If the customer wants to keep CPAU as its power supplier, the customer has to request in writing to be billed under the terms of an electric rate schedule that is applicable to the load for which the customer iseligible. Billing under another rate schedule would begin with the next billing cycle. During the interim, the bill amount is calculated as the sum of the charges in Section C above. If the customer chooses to continue as a Direct Access customer, the customer has to choose an ESP within three months, otherwise, the customer will be transferred at CPAU’s discretion to a CPAU full-service rate schedule suitable for the customer’s load.o " (End} Issue~t by the City Council CITY OF PALO ALTO UTILITIES Effective 7-1-99 Original Sheet No. E-12-2 LARGE COMMERCIAL ELECTRIC STANDBY SERVICE .UTILITY RATE SCHEDULE E-13 APPLICABILITY: This schedule applies to existing Direct Access customers with a maximum metered demand of at least 1000 kW per month who return to CPAU for commodity supply service on short notice either due to default of their outside Energy Service Provider or by choice of the customer. TERRITORY: Within the incorporated limits of the City of Palo Alto and land owned or leased by the City. RATES: Flat Rates with a Market-based Power Supply Charge: Schedule Activation (one-time fee) Per Meter Per ,Month Power Supply Charge Demand (per kW) Energy (per kWh) Distribution Charge Demand (per kW) Energy (per kWh) Public Benefits Charge Note: $200.00 $2.152 Daily DJCOB Firm on Peak minus $0.0086 4.60 0.0119 0.0016 Supersedes Sheet No. E-13-1 dated 1-1-98 Issued by the City Council 1.Schedule Activation A Schedule Activation charge applies each time the customer begins service on the Standby Service Rate Schedule. CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-13-1 SPECIAL CONDITIONS: Effective 7-1-97, the City Council approved imposition of a non-bypassable Transition Cost Recovery Charge (TCRC) applicable to all electric distribution customers. Effective 7-1-99, the City Council established the TCRC at zero dollars and authorized suspension of the TCRC to all distribution customers. Therefore, this rate schedule has been revised to exclude the TCRC cost component during this suspension. LARGE COMMERCIAL ELECTRIC STANDBY SERVICE .UTILITY RATE SCHEDULE E-13 (Continued) Availability of Service Service under this schedule is provided on an as-available basis. Service under this schedule is for a minimum of one month. If the customer wants to keep CPAU as its power supplier, the customer has to request in writing to be billed under the terms of an electric rate schedule that is applicable to the load for which the customer is eligible. Billing under another rate schedule would begin with the next billing cycle. During the interim, the bill amount is calculated as the sum of the charges in Section C above. If the customer chooses to continue as a Direct Access customer, the customer has to choose an ESP within three months, otherwise, CPAU will transfer the customer at CPAU’s discretion to an applicable rote schedule in accordance with Rule 20, Section H. o Issued by the City Council Supersedes Sheet No. E-13-2 dated 1-1-98 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. E-13-2 MEDIUM COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-17 A. APPLICABILITY: This schedule applies to demand metered electric service for commercial customers’ accounts with demand between 500 kW and 999 kW per month and have sustained this level of usage for at least three ¯ consecutive months during the most recent 12 months period. B.TERRITORY: Within the incorporated limits of the City of Palo Alto and land owned or leased by the City. C.RATES: Seasonal Rates with a Monthly Market-based Power Supply Charge:o Per Meter ° Per Month Summer Period Demand Charge (kW) Energy Charge (kWh) Commodity Distribution Public Benefits $1.803 $7.697 0.005-0.04 0.0123 $0.0016 Total $9.50 Winter Period Demand Charge (kW’) Energy Charge (kWh) 1.694 4.556 0.005-0.04 0.0114 0.0016 6.25 D. SPECIAL NOTES: 1.Calculation of Cost Components The actual bill amount is calculated as the sum of the charges in Section C above and adjusted for any applicable discount or power factor. The breakdown of the bill amount into three estimated cost components may be provided for the customer’s information and does not affect how much the customer pays. The Power Supply Charge will be based on the rates in Section C, but the other two Issued by the City Council CITY OF PALO ALTO UTILITIES Effective 7-1-99 Original Sheet No. E-17-1 MEDIUM COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-17 (Continued) cost components: Distribution Charge and Public Benefits Charge by estimates based on percentages as shown below. Illustrative Cost Components a.Power Supply Charges Demand Charge (per kW) Energy Charge (per kWh) b.Distribution Charge c.Public Benefits Charge Note: Summer Winter $1.803 $1.694 Within a range of $0.005 - $0.04 94.9%93.3% 5.1%6.7% Effective 7-1-97, the City Council approved imposition of a non-bypassable Transition Cost Recovery Charge (TCRC) applicable to all electric distribution customers. Effective 7-1-99, the City Council established the TCRC at zero dollars and authorized suspension of the TCRC to all distribution customers. Therefore, this rate schedule has been revised to exclude the TCRC cost component during this suspension. 2. Market Price The Power Supply Charge will have two components: Demand (per kW) and Energy (per kWh). The energy component (market-based energy) is equal to the monthly NYMEX COB Futures Closing Price minus $0.0086 per kWh. NYMEX COB Futures Closing Price is the settlement price for the NYMEX COB futures contract on the last trading day of the month. The last day of trading is the fourth business day prior to the first day of the delivery month (e.g. June 1999, NYMEX COB futures contract trading closes on May 26, 1999). 3.Seasonal Rate Changes The Summer Period is effective May 1 to October 31 and the Winter Period is effective from November 1 to April 30. When the billing period is partly in the summer period and partly in the winter period, the billing will be computed by prorating the total kWh usage, kW demand, and the applicable rates thereto between the two seasonal periods, according to the ratio of the number of days in each seasonal period to the total number of days in the billing period. Issued by the City Council CITY OF PALO ALTO UTILITIES Effective 7-1-99 Original Sheet No. E-17-2 MEDIUM COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E-! 7 (Continued) 4.Special Metering Equipment Service under this rate schedule requires th~ City’s installation of automatic meter reading equipment to enable billing on a calendar month. The City of Palo Alto Utilities normally installs standard metering equipment to provide regular service. Service under this rate schedule requires additional equipment that is in addition to the standard metering and billing equipment. A customer may be required to provide dedicated telephone service to facilitate remote meter access. 5.Changing Rate Schedules Customers may request a rate schedule change at any time during the year but only once during a twelve-month period if the change is between the City of Palo Alto full-service rote schedules. The 12 month limitation does not apply if a customer elects a Direct Access rate schedule ahd is served by another Energy Service Provider. Qualified customers may elect Direct Access at any time. 6.Maximum Demand Meter Whenever the monthly use of energy has exceeded 8,000 kilowatt-hours for three consecutive months, a maximum demand meter will be installed as promptly as is practicable and thereafter continued in service until the monthly use of energy has fallen below 6,000 kilowatt-hours for twelve consecutive months, whereupon, at the option of the City, it may be removed. The maximum demand in any month will be the maximum average power in kilowatts taken during any 15-minute interval in the month provided that in case the load is intermittent or subject to violent fluctuations, the City may use a 5-minute interval. A thermal-type demand meter which does not reset after a definite time interval may be used at the City’s option. The billing demand to be used in computing charges under this schedule will be the actual maximum demand in kilowatts for the current month. An exception is that the billing demand for customers with Thermal Energy Storage (TES) will be based upon the actual maximum demand of such customers be~veen the hours of noon and 6 pm on weekdays. 7.Minimum Charge A minimum charge of $1.00 per month will apply to all accounts. Issued by the City Council CITY OF PALO ALTO UTILITIES Effective 7-1-99 Original Sheet No. E-17-3 MEDIUM COMMERCIAL ELECTRIC SERVICE UTILITY RATE SCHEDULE E=I 7 (Continued) 8.Primary Voltage Discount Where delivery is made at the same voltage as that of the line from which the service is supplied, a discount of 2 ½ percent for available line voltages above 2 kilovolts will be allowed provided the City is not required to supply service at a particular line voltage where.it has, or will install, ample facilities for supplying at another voltage equally or better suited to the customer’s electrical requirements. The City retains the right to change its line voltage at any time after providing reasonable advance notice to any customer receiving a discount hereunder and affected by such change. The customer then has the option to change his system so as to receive service at the new line voltage or to accept service (without voltage discount) through transformers to be supplied by the City subject to a maximum kVA size limitation. - 9.Power Factor For new or existing customers whose demand is expected to exceed or has exceeded 300 kilowatts for three consecutive months, the City has the option to install VAR-hour or any other applicable metering to calculate power factor. The City may remove such metering from the service of a customer whose demand has been below 200 kilowatts for four consecutive months. When such metering is installed, the monthly electric bill shall include a "power factor penalty", if applicable. The penalty adjustment shall be applied to a customer’s bill prior to the computation of any primary voltage discount. The power factor penalty is applied by increasing the total energy and demand charges for any month by 0.25 percent (0.25%) for each one percent (1%) that the monthly power factor of the customer’s load was less than 95%. The monthly power factor is the average power factor based on the ratio of kilowatt hours to kilovoltampere hours consumed during the month. Where time-of-day metering is installed, the monthly power factor shall be the power factor coincident with the customer’s maximum demand. (End.] Issued by the City Council CITY OF PALO ALTO UTILITIES Effective 7-1-99 Original Sheet No. E-17-4 ATTACHMENT 3 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING UTILITY RATE SCHEDULES W-IAND W-4’OF THE CITY OF PALO ALTO UTILITIES RATES AND CHARGES PERTAINING TO GENERAL WATER, SERVICE The Council of the City of Palo Alto does hereby RESOLVE ~s fol!ows: SECTION I. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Schedules W-i (General Residential Water Service) and W-4 (General Non-Residential Water Service) of the Palo Alto Utilities Rates and Charges are hereby amended to read in accordance with Sheets W-l-i and W-4-1, respectively, attached hereto and incorporated herein by reference. The foregoing Utility Rate Schedules, as amended, shal! become effective on July lj. 1999. SECTION ~. The Council finds that the revenue derive~ from the authorized adjustments of the several general water service rates shal! be used only for the purposes set forth in Article VII, Section 2, of the Charter of the City of Palo Alto. SECTION ..3.. The Council finds that the adoption of this resolution does not constitute a project under the California Environmental Quality Act, California Public Resources~Code section 21080, subdivision (b) (8) . .INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST:APPROVED: City Clerk APPROVED AS TO FORM: Senior Asst. City Attorney Mayor City Manager Director of Utilities Director of Administrative Services 990412 syn 0071611 A.APPLICABILITY: GENERAL RESIDENTIAL WATER SERVICE UTILITY RATE SCHEDULE W-1 This schedule applies to all residential single family water service. TERRITORY: Inside and outside the incorporated limits of the City of Palo Alto and land owned or leased by the City. C. RATES: Per Meter Per MonthService Charge: For 5/8-inch meter ...........................................$5.00 For 3/4 inch meter ............................................5.00 For 1 inch meter ............................................5.63 For 1 1/2 inch meter .; ........................................6.50 For 2-inch meter ............................................8.50 For 3-inch meter ...........................................16.95 For 4-inch meter ...........................................24.30 For 6-inch meter ................................ ............60.00 For 8-inch meter ...........................................93.50 For 10-inch meter ...........................................99.99 Commodity Rate: (To be added Service Charge and applicable to all pressure zones.) Per Meter Per Hundred Cubic Feet Per Meter All Pressure Zones 7 Ccf .............................................$1.66 7 Ccf ¯2.21 14 Ccf .............................................2.28 First Next Over Temporary unmetered service to residential subdivision developers, per connection .........................$5.00 Issued by the City Council Supersedes Sheet No. W-1-1 dated 7-1-96 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. W-1-1 GENERAL NON-RESIDENTIAL WATER SERVICE UTILITY RATE SCHEDULE W-4 A. APPLICABILITY: This schedule applies to non-residential water service in the City of Palo Alto and its ¯ distribution area. This schedule is also applicable to multi-family residential customers served through a master meter. B. TERRITORY: Inside the incorporated limits of the City of Palo Alto, on land owned or leased by the City, and any other land serviced by the Palo Alto Water Utility. C. RATES: Per Meier Service Charge Per Month For 5/8-inch meter ...........................................$5.00 For 3/4-inch meter ............................................5.00 For 1-inch meter ........................................:... 5.63 For 1 1/2 inch meter ...........................................6.50 For 2 inch meter ............................................8.50 For 3-inch meter ...........................................16.95 For 4qnch meter ............................................24.30 For 6-inch meter ...........................................60.00 For 8-inch meter ...........................................93.50 For 10-inch meter ...........................................99.99 Commodity Rates: (to be added to Service Charge) Per Meter Per Month Per Hundred Cubic Feet All Pressure Zones Per Ccf .................................................$2.30 Issued by the City Council Supersedes Sheet No. W-4-1 dated 7-1-96 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No. W-4-1 ATTACHMENT 4 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING UTILITY RATE SCHEDULES S-I AND S-2 OF THE CITY OF PALO ALTO UTILITIES RATES AND CHARGES PERTAINING TO WASTEWATER COLLECTION WHEREAS, the Council has considered the need for an .adjustment to wastewater collection rates; NOW, THEREFORE, the Council of the City of Pa!o Alto does hereby RESOLVE as follows: .SECTION .i. Pursuant to Section 12.20.010 of the Palo Alto Municipal Code, Utility Rate Schedule S-I (Domestic Wastewater Collection and Disposal), and Utility Rate Schedule S-2 (Commercial Wastewater Collection and Disposal) of the Palo Alto Utilities Rates and Charges are hereby amended to read in accordance w~th the sheets captioned "Utility Rate Schedule S-l-!," "Utility% Rate Schedule S-2-I," and "Utility Rate Schedule S-2-2," attached hereto and incorporated herein by this reference. The foregoing Utility Rate Schedules shall become effective on July I, 1999. SECTION 2.-The Council finds that the revenue derived from the authorized adjustments of wastewater collection and disposal rates by the City Manager shall be used only for the purposes set forth in the Article VII, Section 2, of the Charter of the City of Palo Alto. .SECTION.....3. The Council finds that the adoption of this resolution is exempted under the CEQA Guidelines under Section 15273 of Title 14 of the California Code of Regulations. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST:APPROVED: City Clerk APPROVEDAS TO FORM: Senior Asst. City Attorney Mayor Director of Utilities Director of Administrative Services 99(M.12 syn 0071612 DOMESTIC WASTEWATER COLLECTION AND DISPOSAL A. APPLICABILITY: This schedule applies to each occupied domestic dwelling unit. B. TERRITORY: Within the incorporated limits of the City of Palo Alto and on land owned or leased by the City. C. RATES: Per Month Each domestic dwelling unit ........................$14.00 D. SPECIAL NOTES: An occupied domestic dwelling is designated as any house, cottage, flat, duplex unit, or apartment unit having kitchen, bath, and sleeping facilities and to which utilities services are being rendered. Any dwelling unit being individually served by a water, gas, or electric meter will be considered as continuously occupied. For two or more occupied dwelling units served by one water meter, the monthly wastewater charge will be calculated by multiplying the current wastewater rate by the number of dwelling units. Each developed separate lot shall have a separate service lateral to a sanitary main or manhole. Issued by the City Council Supersedes Sheet No. S-1-1 dated 7-1-96 CITY OF PALO ALTO I ITII ITl!Zq Effective 7-1-99 Original Sheet No. S-1-1 COMMERCIAL WASTEWATER COLLECTION AND DISPOSAL UTILITY RATE SCHEDULE S~2 A:APPLICABILITY: This schedule applies to all establishments other than domestic dwelling units. B.TERRITORY: Within the incorporated limits of the City of Palo Alto and on land owned or leased by the City. C.RATES: 1. (A) Minimum charge per connection per month ...................$14,00 (B) Quantity Rates: Based on metered water, per 100 cubic feet ...................$5,15 2.Any establishment discharging sewage in excess of 25,000 gallons or quality, equivalent of sewage_.per day as determined by metered water usage and sampling. (A)Collection System Operation, Maintenance, and Infiltration Inflow: $1,679 per million gallons ($1.26 per 100 cubic feet of metered water). (B)Advanced Waste Treatment Operations and Maintenance Charge: $789.00 per million gallons ($0.59 per 100 cubic feet of metered water). (C)$ 174.00 per 1000 pounds of COD (D)$ 372.00 per 1000 pounds of SS (E)$ 2,321.00 per 1000 pounds of NH3(F)$10,955.00 per 1000 pounds oftoxics* *Toxics include sum of chromium, copper, cyanide, lead, nickel, silver and zinc. Issued by the City Council Supersedes Sheet No. S-2-1 dated 7-1-96 CITY OF PALO ALTOIITII I TI F:.q Effective 7-1-99 Sheet No S-2-1 COMMERCIAL WASTEWATER COLLECTION AND DISPOSAL (Continued) 3. All Other Establishments (A) Minimum Charge per connection per month ....................$14.00 (B) Quantity Rates: Based on metered water per 100 cubic feet ....................$ 2.74 D. SPECIAL NOTES: Upon application from establishments maintaining extensive irrigated landscaping, the monthly charge will be based upon the average water usage for the months of January, February and March. If a water meter is identified as exclusively serving irrigation landscaping, such meter will be exempted from sewer charge calculations. 2.Sewage metering facilities may be required, in which case service will be governed by terms of a special agreement. o Charges for large discharges (25,000 gallons per day or greater) will be determined on the basis of sampling as outlined in Utilities Rule and Regulation 23C. However, for purposes of arriving at an accurate flow estimate, discharge meters, if installed, can be utilized to measure outflow for billing purposes. Annual charges will be determined and allocated monthly for billing purposes. 4.D_Lsc.bargers of UDmetered Contaminated_Groundwate]: Quantity rates for collection and treatment of the contaminated groundwater will be based on the same rates applicable.to metered usage for customers discharging less than 25,000 gallons of sewage per day. Discharge permits are issued by the Environmental Compliance Manager at the Water Quality Control Plant, 2501 Embarcadero Way, Palo Alto. A fee of $500 will be required for the issuance of an Industrial Discharge Permit, including any Exceptional Waste Permits. This fee may be reduced to $100 for a one-time batch discharge permit. Issued by the City Council Supersedes Sheet No. S-2-2 dated 7-1-96 CITY OF PALO ALTO UTILITIES Effective 7-1-99 Sheet No S-2-2 ATTACHMENT 5 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PALOTLLTO APPROVING AND ADOPTING RULES AND REGULATIONS NUMBERS 2,19, AND 20 GOVERNING DEFINITIONS ~ ABBREVIATIONS, DIRECT ACCESS, ANDSPECIAL ELECTRIC UTILITY REGULATIONS EFFECTIVEJULY I, 1999 WHEREAS, pursuant to Chapter 12.20 of the Palo Alto Municipal Code the City Council may by resolution adopt rules and .regulations governing utility services and the fees and charges therefore; and WHEREAS, the City Council has determined to revise the existing rules and regulations pertaining to definitions and abbreviations, direct access and specia! electric utility regulations and to adopt new rules and regulations, to be effective July i, 1999; NOW, THEREFORE, the Council of the City of Palo Alto does hereby RESOLVE as follows: SECTION I. Pursuant to Section 12.20.010 of the PalO.Alto Municipal Code, the amended and new rules and regulations governing definitions and abbreviations, direct access and special electric utility regulations attached hereto and incorporated herein, are hereby approved and adopted. Except as specifically amended by this resolution, ~ii existing utility rules and regulations shall remain in full force and effect as of the date of their origina! adoption. SECTION 2. This Council finds that none of the provisions of this resolution will have a significant environmental impact. SECTION 3. July I, 1999. The foregoing changes shall become effective INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST:APPROVED: ti~y Clerk APPROVED AS TO FORM: Mayor APPROVED: Senior Asst. City Attorney City Manager Director of Adminis~"rative Services Director of Utilitiis 990421 syn 00716t4 ABBREVIATIONS AMR Btu ccf C?AU" CPUC DA EFO ERU ESP . FERC GDA GSP GSPA kVar kVarh kW kWh MDQ MW OFO PAMC PG&E PT RWQCP UUT DEFINITIONS AND ABBREVIATIONS R_D-EE AND REGULATION 2 Average Daily Quantity Automated Meter Reading British Thermal Unit hundred cubic feet City of Palo Alto Utihties California Public Utilities Commission. Direct Access Emergency Flow Order Equivalent Residential Unit Energy Service Provider Federal Energy Regulatory Commission Gas Direct Access - Gas Service Provider Gas Service Provider Agreement Kilovar Kilovar-hours Kilowatt Kilowatt-hour Maximum Daily Quantity Megawatt One million Btus. Operational Flow Order Palo Alto Municipal Code Pacific Gas and Electric Company Pacific Standard Time Regional Water Quality Control Plant Utilities Users Tax ClTYOF PALO ALTO UTILITIES Issued by the City .Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. DEFINITIONS AND ABBREVIATIONS RULE AND REGULATION 2 B. GENERAL DEFINITIONS: Account The identification number in CPAU’s billing system for utility services. Administrative Services D~rector The individual designated as the director of administrative services under Section 2.08.150 of Chapter 2.08 of Title 2 of the Palo Alto Municipal Code, and any Person who is designated the representative of the director of administrative services. Agency ° Any local, county, state or federal governmental body or quasi-governmental body, including, without limitation, thb CPUC, the FERC and any joint powers agency, but excluding the City and any board, commission or council of the City. Aggregated Load The combined Load of all Eligible Customers, measured in MMBtu per Day, served by a Gas Service Provider within the City. Average Daily Quantity Also "ADQ". The monthly contracted for quantity of natural gas with the City divided by the number of Customer’s operating days in that month. Applicant _ An individual, corporation, partnership, agency, or other legal entity or authorized agent of same, requesting CPAU to supply any or all of the following: Electric Service Water Service Gas Service 4.Sewage Collection : .... 5.Refuse and Recycling Collection 6.Storm Drain Service - ¯ 7.Fiber Optic Service Backbone Transmission System That portion of PG&E’s system used to transport gas from PG&E’s interconnection with interstate pipelines, other local distribution companies, and the California gas fields to PG&E’s CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITI[S Sheet No. - 2 DEFINITIONS AND ABBREVIATIONS RULE AND REGULATION 2 local transmission and distribution system as defined by Rule 1 of PG&E’s gas tariff or applicable sections. Balancing Agent " " CPAU’s Gas Balancing Agent as designated by PG&E form 79-869, "Customer Authorization for Agent to Act for Customer with Respect to Gas Balancing and Rule 14 Services and Obligations" or replacement form. Balancing Service CPAU’s service to accommodate imbalances between actual Customer Gas usage and Customer- owned gas delivered to CPAU. Billing Period Also "service period" or "billing cycle". The normal billing cycle for CPAU Customers is monthly. The number of days in the billing cycle or billing period is determined by the number of days between meter reads. A Customer’s meters are read approximately every 27-33 days. On an average basis, a billing pdriod is 30 days. The Billing Period for Gas Direct Access Customers will coincide with PG&E’s billing cycle for gas transportation. Billing Therms The-number 0fbilling units for natural gas that is based on the metered consumption (in ccf) multiplied .by the product of an altitude pressure adjustment and a Btu factor (heating content of natural gas which varies monthly). One (1) therm equals 100,000 Btu. British Thermal-Unit Also "Btu". The standard unit for measuring a quantity of thermal energy. Business Day . Any Day, except a Saturday, Sunday, qr any Day observed as a legal holiday by the City. Capacity The total quantity of natural gas that can be transported over the applicable portions of PG~E’s pipeline system or the Distribution System for a specified period 9ftime or at point(s) of interconnection. Charge Any assessment, cost, fee or levy for natural gas, gas transportation or related services, energy, or energy-related services other than a Tax, including any Transition Cost Recovery-Charge, Public Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. - 3 DEFINITIONS AND ABBREVIATIONS RULE AND REGULATION 2 Benefits Charge, and other such mandated or required public surcharges. ’Charter The Charter of the City of Palo Alto. City Attorney The individual designated as the city attorney of the City under Section 2.08.120 of Chapter 2.08 of Title 2 of the Palo Alto Mur6cipal Code, and any Person who is designated the representative of the City Attorney. City Clerk o The individual designated as the city clerk of the City under Section 2.08.110 of Chapter 2~08 of Title 2 of the Palo Alto Municipal Code, and any Person who is designated the representative of the City Clerk. City Manager The individual designated as the city manager of the City under Section 2.08.140 of Chapter 2.08 of Title 2 of the Palo Alto Municipal Code, and any Person who is designated the representative of the City Manager. City of Palo Alto Also "City". The government of the City of Palo Alto, a chartered city and a municipal corporation duly organized and validly existing under the Laws of the State of California, with a principal place of business located at 250 Hamilton Avenue, Palo Alto, County of Santa Clara. City of Palo Alto Utilities The term CPAU shall mean all utilities operated by the City of Palo Alto. Such utilities shall include, but not be limited to, water, gas, electric, sewage collection, refuse collection, storm drain, and fiber optics. The City of Palo Alto is the legal entity which owns and is responsible for the City of Palo Alto Utilities. City’s Pool(s) The identification number(s) assigned to CPAU by PG&E in CPAU’s Natural Gas Service Agreement which may be used to nominate gas for dehvery to CPAU. Code - CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. -4 DEFINITIONS AND ABBREVIATIONS RULE AND REGULATION 2 The words "the Code" or this Code" shall mean the Palo Alto Municipal Code. "Core Customer All residential Customers, commercial and industrial Customers physically connected to the Distribution System whose natural gas use is less than 250,000 Therms per year, and all commercial and industrial Customers physically connected to the Distribution System whose gas use is 250,000 Therms per year or greater and who are not served under a Noncore Rate Schedule. Core Market Customer A customer who purchases full gas service from CPAU under one rate schedule that incliad,,es gas supply, distribution services from CPAU, and pipeline transportation services. Commercial Service . Commercial utility service is provided to businesses, non-profit orgar6zations, and industrial customers. In addition, applies to utilities services through a master meter serving multi-family residential dwellings. Cubic Foot of Gas Als6 "el’. The quantity of gas that, at a temperature of sixty (60) degreesFahrertheit and a pressure of 14.73 pounds per square inch absolute, occupies one cubic foot. Curtailment The act of reducing or interrupting the dehvery of natural gas. Customer The person, corporation, agency, or entity in whose name service is rendered for aparticular account as evidenced by the signature on the application, contract, or agreement for service. In the absence of a signed insm.tment, a customer shall be identified by the receipt of any payment of bills regularly issued in the name of the person, corporation, or agency regardless of the identity of the actual user of the service. Customer Fiber Customer single mode and/or multi-mode fiber optic cables that can be installed to interconnect to locations within City of Palo Alto limits, but outside of C-’PAU established single mode network path. ClTYOF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. - 5 DEFINITIONS AND ABBREVIATIONS PULE AND REGULATION 2 Customer-Owned Generation .- An electric generator owned by the Customer, interconnected with and operating in parallel with ’CPAU facilities. Dark Fiber A strand of optic transmission material within a fiber optic cable that is provided by CPAU without any of the fight transmitters, receivers, or electronics required for telecommunications over the fiber. . Day Any calendar day, unless a Business Day is specified, commencing at 12:00:00 a.m. PST ~rq a calendar day and ending at 12:00:00 a.m. PST on the following calendar day. Decatherm A unit of energy equal to ten Therms or one million Btu (MMB..tu). Default Rate Schedule The rate schedule to which a Customer is assigned automatically by CPAU ~ve-m~, in the event a Customer does not elect a specific rate schedule determined by CPAU to be available at that time Demand The highest rate of delivery of electric energy, measured in kilowatts (kW) or kilovolt amperes (kVA) occurring instantaneously or registered over a fixed time period (normally fifteen minutes unless otherwise specified wi~kfin a monthly billing cycle). Demiind Charge .... An electrical charge or rate that is apphed to a metered demand reading expressed in kilowatts to compute a demand charge component of a Customer’s electric bill. Direct Access ._ z-- Also "DA". The election by a Customer to procure its electricity, and related energy services, from an Energy Service_Provider, other than CPAU. In this situation, a Customer deals directly ¯ .with an ESP for commodity supply, while distribution and applicable transmission services would continue to be provided by CPAU. CITY OF PALO ALTO UTILITIES Issued by the ..C!,~ Council - Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No.-6 DEFINITIONS AND ABBREVIATIONS RULE AND REGULATION 2 Direct Access Metering Also "DA Metering". An electromechanical device capable of recording or transmitting energy use to effect Direct Access, including any communication system or services needed to allow the access to meter read information. Such metering shall conform to the standards and speeificatious currently adopted by CPAU. Direct Access Plan Also "DA Plan." The document detailing the processes and procedures adopted by CPAU to effect and allocate participation in Direct Access within CPAU’s Service Territory, including phase-in schedule, eligibility criteria and -^’ ^-’: ...........o,,,,,,--~,- v,’~,.,-oo,.o, as it may be amended from time to time. , Direct Access Servic~ Request Also "DASR". The form required to initiate Direct Access Service. ’ Distribution Services Includes, but is not limited to, utihty service provided by the Distribution System and other services such as billing, meter reading, administration, marketing, and customer services. Distribution System The infrastructure owned and operated by CPAU which is capable of transmitting electrical power or transporting water, wastewater, or gas within the City of Palo Alto. The electric distribution system transmits power from the City’s interconnecfion with Pacific Gas and Electric Company to CPAU’s meter located on the Customer’s premises. - " The gas distribution system transports gas from Pacific Gas and Electric Company receivi.ug~ _ stations to CPAU’s meter located on the Customer premises. The water distribution systen~ transports water from the San Francisco Water Department receiving stations and CPAU wells to the meter located on the Customer premises. The Wastewater Collection System transports se~,age from the Customer’s premises to the Water Quality Control Plant. ClTYOF PALO ALTO UTILITIES Issued by the City Council Effective 7,1-99 CITY OF PALO ALTO UTILITIES Sheet No. - 7 DEFINITIONS AND ABBREVIATIONS RULE AND REGULATION 2 Distribution and Transmission Services Services provided by CPAU to effect the physical delivery of Energy Ser~ces provided by the Energy Services Provider from the Point of Receipt to the Direct Access Customer’s Service Address. Diversion See PG&E Rule 14 or replacement Rule. Effluent Partially or completely treated sewage flowing out of any sewage treatment facility. Eligible Customer Any Person who is authorized by the City to receive gas from a GSP or energy from an ESP, or both. Emergency Flow Order ¯ Also, "EFO". See PG&E’s Rule 14 or replacement Rule. Emergency Service Electric Service supplied to, or made available to, load devices which are operated only in. emergency situations or in testing for same. Energy Services Energy commodity and any applicable ancillary services used to generate and transport such commodity from its origin to the City’s Point of Receipt: May also mean the sale of value added services associated or related to the provision and/or usage of energy commodity. . ._ Energy Service Provider Also "ESP." The agent employed by the DA Customer obligated to procure, schedule,. nominate, and transport Energy Services. ESP shall also include any and all agents or contractors employed or utilized by ESP in pe~ormance of its obligations, including scheduling coordinator(s). Energy Service Provider Agreement Also "ESP Agreement". The contract between CPAU and the DA Customer’s Energy Service Provider that delineates the terms and conditions under which the ESP can provide CITY OF PALO ALTO UTILITIES Issued by the City Council - Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. - 8 DEFINITIONS AND ABBREVIATIONS RULE AND REGULATION 2 Energy Services to the DA Customer. Equivalent Residential Unit Also "ERU". This is the basic unit for computing storm drainage fees. All single-family and duplex units are billed 1 ERU and are considered to have an impervious area of 2,500 square feet. All other non-residential properties have ERU’s computed to the nearest 1/110 ERU using this formula: No Of ERU=Impervious Area (sq.ft.) / 2,500 sq.ft. Full Service Provision by CPAU of both Distribution and Transmission Services and Energy or Gas. Commodity Services to its Customer. Also known as "Fully Bundled Service". Gas Any combustible gas or vapor, or combustible mixture of gaseous constituents used to produce heat by burning. It shall include, but not be limited to, natural gas, gas manufactured from coal or oil, gas obtained from biomass or from land fill, or a mixture of any or all of the above. Gas Day Any calendar day, commencing at 7:00:00 a.m. Pacific Standard Time on a calendar day and ending at 7:00:00 a.m. Pacific Standard Time on the following calendar day. Gas Direct Access . . Also "GDA." The election by a Customer to procure its natural gas, and related natural gas services, from a Gas Service Provider, other than CPAU. In this situation, a Customer obtains natural gas commodity directly from a GSP, but local transmission of the natural gas commodity is effectuated by CPAU in accordance with the terms of CPAU’s Natural Gas Service Agreement with PG&E. Also, distribution services would continue to be provided by CPAU. Gas Direct Access Service Request Also "GDASR". The form required to initiate Gas Direct Access Service. Gas Service Provider Also "GSP". The Person who procures, schedules, nominates andarranges transport ofmatural gas to Gas Direct Access Customers, including its successors and assigns_. Gas Service Provider Agreement Also "GSPA". The contract between CPAU and the Gas Direct Access Customer’s Gas Service CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1 .-99 CITY OF PALO ALTO UTILITIES Sheet No. - 9 DEFINITIONS AND ABBREVIATIONS ¯ RULE AND REGULATION 2 Provider that estabhshes the terms and conditions under which Gas services may be provided to the Gas Direct Access Customer. Imbalance Charge A fee that is imposed by CPAU as a result of actions taken by the GSP when the confirmed gas nominations which are accepted and scheduled by PG&E do not match the Gas Direct Access Customer’s Load. Inspector The authorized inspector, agent, or representative of CPAU. Interstate TransportSation (or Transmission) Transportation of natural gas on a pipeline system under the regulation of the FERC. Intrastate Transportation (or Transmission) Transportation of natural gas on the PG&E system under the regulation of the CPUC. Kilovar (kVar) - A unit of reactive power equal to 1,000 reactive volt-amperes. Kilovar-hours (kVarh) The amount of reactive flow in one hour, at a constant rate ofkilovar. Kilowatt (kW)- .... A unit of power equal to 1,000 watts. Kilowatt-hour (kWh) The amount of energy delivered in one hour, when delivery is at a constant rate of one kilowatt; a standard unit of billing for electrical energy. Law : .... Any administrative or judicial act, decision, bill, certificate, charter, code, constitution, opinion, order, ordinance, policy, procedure, rate, regulation, resolution, role, schedule, specification, statute, tariff, or other requirement of any district, local, municipal, county, joint powers, state, or federal agency, or any other Agency having joint or several jurisdiction over the Parties to this Contract, in effect either at the Commencement Date or during the Term hereof, including, without limitation, any regulation or order of an official or quasi-official entity or body CITY.OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. = 10 DEFINITIONS AND ABBREVIATIONS RULE AND REGULATION 2 governing the applicable service provided by the City to which a Customer may be subject or bound. Load(s) The electric power demand (’KW) of the Customer at its S~vice Address within a measured period of time, normally 15 minutes or the quantity of gas required by a Custom~ at its Service Address, measured in MMBtu per Day. Load Profiling - A methodology which may be employed by CPAU, in lieu of DA Meeting, to compute the bill for all DA Customers who have accounts that do not require, or are exempt from, Direct Access Metering. The methodology may include application of a class-average hour-by-hour loaff. profile to determine a monthly average usage profile appropriate for that class of customer. Local Transmission System PG&E’s pipelines used to accept gas from the Backbone Transmission System, and transport it to the Distribution System. Main Sewer Line Any sewer line not including a building connection (service)sewer. Master-metering Where CPAU installs one service and meter to supply.more than one residence, apartment dwelling unit, mobile home space, store, or office. Maximum Daily Quantity Also "MDQ,. The maximum quantity of Gas that can be nominated daily, as specified in Exhi. "_bit A of the Gas Service Provider Agreement. Meter The instrument owned and maintained by CPA_U that is used for measuring either the electt~-i_’eity, gas or water delivered to the Customer. Meter Read The recording of usage data from metering equipment Minimum Charge CITY OF PALO ALTO UTILITIES Issued by the City Council -- Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. DEFINITIONS AND ABBREVIATIONS ~ULE AND REGULATION 2 The least amount for which service will be rendered in accordance with the rate schedule. Noncore Customer A commercial or industrial customer whose gas use is 250,000 Therms per year or greater and- who is served under a non-core Rate Schedule. Occupied Domestic Dwelling Any house, cottage, fiat, or apartment unit having a kitchen, bath, and sleeping facilities, which is occupied by a person or persons. Operational Flow Order Also "OFO". See PG&E’s Rule 14 or replacement Rule. Person Any individual, for profit corporation, nonprofit corporation, limited hability company, parmership, limited habihtypartnership, joint venture, business trust, sole proprietorship, or other form of business association. PG&E City Gate Thepoint at which PG&E’s Backbone Transmission System connects to PG&E’s local transmission and distribution system. Point of Delivery (POD) Unless otherwise specified,that location on the Customer’s Premises where the CPAU circuit and Customer’s electrical wiring are.interconnected or the point(s)on the Distribution System where the City delivers natural gas that it has transported to the Customer. Point of Receipt The designated location at which CPAU receives energy supplied by an ESP and/or Scheduling Coordinator on behalf of a DA Customer or the designated location at which CPAU receives gas supplied by a GSP on behalf of a GDA Customer. The Points of Receipt for energy will be designated in the ESP Agreement r-, A ~ A ......’~’- ~’’~ ^ PoL~ts -~’~ ----’-¯ -,-~,~ ,- ........~,,. .............~,t, the Palo Alto City Gate meter or other specified point(s). The Point ofl~eceipt for gas will bethe City’s Pool or other specified point(s). Pole Line _ . Overhead wires and overhead structures, including poles, towers, support wires, conductors, CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. - 12 DEFINITIONS AND ABBREVIATIONS RULE AND REGULATION 2 guys, studs, platforms: cross arms braces, transformers, insulators, cutouts, switches, communication circuits, appliances attachments, and appurtenances, located above ground and ’used or useful in supplying electric, communication, or similar or associated service. Pool A nomination tool provided by PG&E that allows the aggregation of natural gas supply from several sources. Pool Manager The Person designated by the City to perform a variety of tasks related to management of the City’s Pool, which may include nominations through the City’s Pool, imbalance tracking;, aecotmting, and billing. ° Power Factor The percent of total power delivery (kVA) which does useful work. For billing purposes, -average power factor is calculated from a trigonometric function of the ratio of reactive kilovolt- ampere-hours to the kilowatt-hours consumed during the billing month. Premises All structures, apparatus, or portion thereof occupied or operated by an individual(s), a family, or a business enterprise, and situated on an integral parcel of land undivided by a pubhc street, " highway, or railway. Primary Service CPAU electric distribution service provided to a Customer’s premises at a voltage level equal to or greater than 1000 volts. Provision Any agreement, circumstance, cl.ause, condition, covenant, fact, objective, qualification, restriction, recital, reservation, representation, term, warranty, or other stipulation in a contract or in Law that defines or otherwise controls, establishes, or limits the performance required ore_.. - permitted by any party. Prudent Utility Practices The methods, protocols, and ~rocbdures that are currently used or employed by utilities to design, engineer, select, construct, operate and maintain facilities in a dependable, reliable, safe, efficient and economic manner. - CiTYOF PALO ALTO UTILITIES Issued by the City Council - Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. -’13 DEFINITIONS AND ABBREVIATIONS RULE AND R]~GULATION 2 Public Benefits Charge Mandated charge on electric bills to fund qualifying energy and low-income customer programs and services that benefit the public good in actor .dauce with AB 1890. Public Works Department City of Palo Alto department responsible for providing stormdrain, wastewater treatment, and refuse and recycling services. Rate Schedule One or more tariff sheets setting forth the charges and conditions for a particular class or ~ype of utility service. A rate schedule includes wording such as Schedule number, title, class of fferviee, applicability, territory, rates, conditions, and references to rules. Recyclable The material is recyclable _if it is easily collected and processed and there is a demand for it. The most common recyclable materials are paper, glass, metal, and some plastics. Recyclable materials are processed, manufactured, and reused in order to regain material for human use. Residential Service Utility service provided to separately metered single family or multi-family, domestic dwelling. Scheduling Coordinator An entity providing the coordination of power schedules and nominations to effect transportation and distribution of electric power and energy. Secondary Service CPAU electric distribution service provided to a Customer’s premises at a voltag~ level less than 1000 volts. Service Address " The official physical address of the building orfacility assigned by CPAU’s Planning Department, at which Customer receives utility services. Service Charge A fixed monthly charge applicable on certain rate schedules that does not vary with consumption. The charge is intended to recover a portion of certai~ fixed costs. Services or Service Lines CiTYOF PAL.O ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. - 14 DEFINITIONS AND ABBREVIATIONS RULE AND REGULATION 2 Facilities of CPAU, excluding transformers and meters, between CPAU’s transmission or distribution system and the Point of Delivery to the Customer. Service Territory The geographic boundaries within the City of Palo Alto limits served by the physical distribution system of the CPAU. Shrinkage The volume of natural gas expressed as a percentage that is not dehvered to a Customer due to the physical operation of the Interstate Transmission System or the Distribution System, or both. Sole Discretion : An individul will base a decision upon factors as is deemed appropriate by that individual, and that individual will n~t be required to state any reason for the decision. Standby Service Back-up energy services provided by CPAU to a DA customer who returns to CPAU for commodity supply service on short notice either due to ESP not providing commodity supply service or by choice of the Customer. Tax Any assessment, charge, imposition, hcense, or levy (including any utility users tax) and imposed by any Agency, including the City. -: Temporary Service Service requestedfor limited period of time or of indeterminate duration such as, but not limited to, service to provide power for constmction~ seasonal sales lots (xmas trees), carnivals, rock crushers or paving plants. Tempomryservice does not include emergency, breakdown or standby service. A unit used to measure a quantity of heat ~or natural gas that is equal to 100,000 British Thermal Units 03tu). - Tolerance Band The percentage of gas usage, on a Monthly basis, as set by PG&E in its Schedule G-BAL or replacement tariff at which PG&E and CPAU will provide Balancing Service at no additional Charge. CiTY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PAL0 ALTO UTILITIES Sheet No. - 1~ DEFINITIONS AND ABBREVIATIONS RULE AND REGULATION 2 Transition Cost Recovery Charge Also "TCRC." Mandated charge on all electric bills to fund the CPAU repayment of costs of fixed and variable costs of above-market generation which may be characterized as "stranded costs". Trap Any approved equipment or appliance for sealing an outlet from a house-connection sewer to prevent the escape of sewer gas from a main line through a building connection (service) sewer. Uncontrollable Force Any cause beyond the control of the party affected, including but not restrcted to, failure Of or threat of failure of facilities, flood, earthquake, storm, drought, fire, lightening, epidemic, war, riot, civil disturbance, or disobedience, labor dispute, labor or material shortage, sabotage, restraint by court order or action by public authority, w.hieh by exercise of due diligence such party could not reasonable have been expected to avoid and which by exercise of due diligenee it shall be unable to overcome. Underground Utihty District An area in the City within which poles, overhead wires, and associated overhead structures are prohibited or as otherwise defined in Section 12.04.050 of the PAMC. Utilities Department City of Palo Alto department responsib!~ for providingwater, gas, electric, wastewater collectio.n, and fiber optic services. Utilities Director The individual designated as the director of utilities under Section 2.08.200 of Chapter 2.08 of Title 2 of the Palo Alto Municipal Code, and any Person who is designated the representative of the director of utilities. Utihty Pules and Regulations The compendium of utihty rules and regulations prepared by the Department of Utihties and adopted by ordinance or resolution of the Council pursuant to Chapter 12.20 of the Palo Alte-.- Municipal Code, as amended from time to time. - .Utilities User Tax "Also."UUT". City of Palo Alto tax imposed on utility charges to a water, gas, and/or electric . service user. Charges include charges made for metered energy and water and charges for service including customer charges, service charges, standby charges, charges for temporary services, demand charges, and annual and monthly charges. In 1987, Palo Alto voters approved CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CIT’f OF PALO ALTO UTILITIES Sheet No. - 16 DEFINITIONS AND ABBREVIATIONS RULEAND REGULATION 2 a 5 percent tax on utility charges for water, gas, and eleetricity to raise revenue for general govermnental purposes of the City of Palo Alto. A reduced tax of 3 percent was approved for qualifying high volume users. The tax does not apply to Refuse, Storm Drain, or Wastewater Collection charges. " " (END) CITYOF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. DIRECT ACCESS RULE AND REGULATION 19 GENERAL: This Rule and Regulation sets forth the terms and conditions under which the City of Palo Alto Utilities (CPAU) shall render Distribution and Transmission Services to Customers who elect to be served under Direct Access through the applicable CPAU Direct Access electric service rate schedule. Direct Access shall refer to the election by a Customer to procure their electricity, and related energy services, from an Energy Service Provider (ESP) other than CPAU. CPAU shall apply eligibility and .~clcction criteria to qualify participants in Dircel Access, pursuant to its adopted Direct Access Implementation Plan, as it may be amendedTr, om time to time. All defined terms are identified in this Rule by capitalization of the fast letters, as described in Rule and Regulation 2, or as otherwise defined herein. .~ I.CUSTOMER RESPONSIBILITIES The Direct Access Customer (DA Customer), or its assigned ESP, assumes the responsibilities for procuring electric Energy Services and for the transmission of such p_urchases to the Point of Receipt designated by CPAU. CPAU is fully and completely discharged from these responsibilities; the DA Customer’s ESP must carry out these responsibilities. CPAU RESPONSIBILITIES CPAU shall be responsible for providing Distribution and applicable Transmission Services for the DA Customer’s procured energy from the designated Points of Receipt to the DA Customer’s service address(s). In addition, CPAU will provide standby power as provided in the applicable CPAU Electric Standby Service Rate Schedule ~ LIABILITY IN CONNECTION WITH ESP SERVICES (A)If the ESP defaults on its electric supply obligations to a DA Customer, and as a result of this default, CPAU purchases and CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. o 1 DIRECT ACCESS RULE AND R.EGULATION~9 supplies ~nergy to the’DA Customer, the Customer shall be liable for payment to CPAU for such energy. (B)CPAU shall not be liable to the Customer and ESP for any damages caused by CPAU’s conduct in comphance with, or as permitted by, CPAU’s rulesl regulations, rate schedules, and associated legal and ’regulatory requirements related to DA Service. Damages in this section shall include losses, harm, costs, opportunities lost, and detriment, both direct and consequential, suffered by the Customer. (c) i’D) CPAU shall not be hable to the Customer for any damages caused to the Customer by .any failure by an ESP to comply with CPAU’s rules, regulations, rate schedules, and associated legal and regulatory ; requirements related to DA Service. CPAU shall not be hable to the Customer for any damages caused by an ESP.’s failure to perform any commitment to the Customer, including, but not limited to the obhgation to provide Energy Services to the Customer. The ESP shall not be liable to the Customer for any damages caused by CPAU’s failure to perform any commitment to the Customer. (E)An ESP is not CPAU’s agent for any purpose. CPAU shall not be liable to the Customer for any damages resulting from any acts, omissions, or representations made by an ESP in connection with sohciting Customers for DA Service or performing any of its functions in rendering DA Service. (17)CPAU is not the ESP’s agent for any purpose. The ESP shall not be liable to the Customer for any damages resulting from any acts, omissions, or representations made by CPAU in connection with soliciting Customers for DA Service or performing any of its functio~:~s" in rendering DA Service. RATES AND FEES FOR DIRECT ACCESS CPAU service rates and fees for Direct Access are foun~l unde~ the apphcable Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No.-2 DIRECT ACCESS RULE AND REGULATION 19 Direct Access electric service rate schedule. The applicable rates shall apply to each Account participating in Direct Access. Unless otherwise provided in the applicable rate schedule or contract, CPAU will not aggregate distribution services for individual accounts for purposes of billing under the applicable Direct Access rate schedule. Separate rates for Standby Power service are found under the applicable CPAU Standby Power service rate schedule. These charges compensate CPAU for non-standard variances in power scheduling or for ESP’s nonperformance of its contractual obligations related to provision of Energy Services. 5.INITIATION OF DIILECT ACCESS SERVICE Direct Access service shall begin on the service date indicated on the DA~R, as solely determined by CPAU, and subject to activation of required agreemei~ts, installation of DA Metering and .other applicable requirements for Direct Access. 1___ ~.1.^_ ,I ..... ~..~ ~.’L_ DIRECT ACCESS CUSTOMER REQUIR.EMENTS: To participate in Direct Access, the DA Customer shall initiate and implement the agreements, equipment installations and other prerequisites necessary to effect Direct Access. The requirements are: 1.DASR SUBM~ISSION The DASR shall undergo a review and verification process by CPAU. Upon CPAU’s acceptance of the DASP,, the DA Customer shall initiate and implement remaining requirements for Direct Access. ESP AGREEMENT Contract for Energy Services - The DA Customer shall enter into an .. agreement with its ESP for procurement of Energy Services for the Load(s) selected for Direct Access, effective on the Initial Service Date for Direct Access. CPAU shall not be a party to this agreement. Issued by the City Council -- Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. o 3 DIRECT ACCESS RULE AND REGULATION 19 (A) (c) Account Load of 50 kW or More - Upon DASR. approval, CPAU shall provide and install DA Metering, at DA Customer’s expense, for any Account which lacks appropriate metering equipment and records a maximum demand equal to or greater than 50 kW or, absent demand metering capabilities and records, for any Account that records a maximum monthly usage of greater than or equal to 12,000 kilowatt-hours (kWh) at any time during the past 12 consecutive monthly Billing Periods. At its sole option, CPAU may adopt or apply exemptions to this requirement. Account Load less than 50 kW - In lieu of installing DA Metering, Load Profiling may be used, based on a methodology adopted by CPAU,’for any Account that records a maximum demand of less than 50 kW or, absent demand metering capabihties or records, for any Account that records a maximum monthly usage of less than 12,000 kwh in each BilliJag Period during the past 12 consecutive monthly Billing Periods. DA Customer may still request CPAU to provide and install DA Metering at its expense for such Accounts. Meter Installation. :- Metering -for Direct Access service, if needed, shall be provided and installed by CPAU, at DA Customer’s expense, within a reasonable period after DASK acceptance, subject to availability of resources including equipment and installers. CPAU shall notify the DA Customer if meter installation cannot be performed within a reasonable period. The DA Customer shall install, at its expense, a communications line to the meter as needbd. At its sole option, CPAU may adopt or apply exceptions to meter and communication line installation requirements. (D)Whole Meter Service - Direct Access service is applicable for 100 percent of the load served by individual single meters. Individual single meter loads may not be split between different ESPs. Master-Metered Customers - Individual master-metered Customers, i.e.~ multi-family residential dwellings and mobile home parks, who provide CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. - 4 DIRECT ACCESS ~ULE AND REGULATION 19 sub-metered t~nant billings may participate in Direct Access as a single account. A master-metered Customer may not partition the electricloads of a single master meter to receive Direct Access Service and Full Service for one metered service; thus, the entire load of a single master meter must receive service under one electric service rate schedule° Load Aggregation - Two or more DA Customers may jointly submit for Aggregation by an ESP only the Loads of individual, single Meters that have been accepted ~clccted for Direct Access. CPAU requirements for rate schedule eligibility, metering, billing and Distribution and Transmission Services apply to each individual DA Customer Account, not to the jointly aggregated Load. CUSTOM~ER INFORMATION: CPAU shall provide Customer-specified usage reports to parties specified by the DA. -Customer, subject _to the following provisions: -- 1.-STANDARD USAGE REPORT The standard usage report shall include Customer Name Service Address, Account Number, Meter number, SIC Code, past 12 months of Account usage and billing history, and any other Customer-specific information as solely determined by CPAU A ....... ,T.._~___ , ~ ........ ~_ ^_ or,-, ,-,^ .~ ..... ,., .... ~.. _ # 2.WRITTEN AUTHORIZATION The inquiring party must have written authorization from the DA CUstomer to release such information to the inquiring party. At the DA Customer’s requ~t,_ this authorization may also indicate if Customer reports may be released to 6ther parties as specified by the DA Customer. RELEASE OF INFORMATION Upon DA Customer authorization, CPAU shall provide a standard usage report to CITYOF PALO ALTO UTILITIES Issued by the City Council Effective 7ol-99 CITY OF PALO ALTO UTILITIES Sheet No. - 5 DIRECT ACCESS RULE AND REGULA~ON 19 parties authorized by the DA Customer, up to twice per year at no charge. Thereafter and for any additional standard or non-standard reports provided to authorized parties, CPAU reserves the right to charge service fees, pursuant to applicable municipal fee and rate schedules. CPAU DISTRIBUTION AND TRANSMISSION SERVICES: At all times during the term of Direct Access service to a Customer, CPAU shall be responsible for providing Distribution and, when requested by the customer, Transmission Services for DA Customers. Transmission Service and associated charges are subject to change to reflect modifications, revisions or terminations of CPAU’s contractual agreements and rights or any other changed circumstances. These Distribution and Transmission Services shall consist of the following: : 1.DELIVERY OF ESP-SUPPLlqa.D ENERGY CPAU shall be responsible for transmitting the DA Customer’s ESP-supplied electric energy from the Points of Receipt to the DA Customer’s Service Address(es) using its contractual, rights and physical distribution system and according to terms and conditions specified in CPAU’s ": ...." .....~’---’-- .......... ~,.,.~,,.,.,, ~.-,~.,, .-,j with the ESP Agreement. DISTRIBUTION SERVICE (A) (B) (c) Distribution Facilities - CPAU shall be responsible for specifying, procuring, installing, maintaining and testing CPAU-owned equipment and facilities within the Service Territory that are used in providing Distribution Services, including but not limited to transformers, utility poles and lines, and metering equipment. Inquiries - CPAU shall be responsible for responding to all inquiries related to physical service, emergency system conditions, outages and .... safety~ Contractual Transmission Services - When apphcable, CPAU shall use its contractual rights to transmission pursuant to its- Interconnection Agreement with PG&E, its participation agreement CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No.-6 DIRECT ACCESS RULE AND REGULATION ! 9 Eo CPAU with the Transmission Agency of Northern California and any other transmission fights as CPAU may acquire from time m time to deliver services requested by DA customers. CPAU reserves the fight to modify, amend or terminate any of its contractual rights at its sole discretion. Any amendments or termination of CPAIYs existing transmission agreements may necessitate modifications to Direct Access service and the ESP Agreement ]9-hSP-A. IVI~TERING, IVH~TER READING AND BILLING SERVICES: METERING RESPONSIBILITIES CPAU retains the responsibility for specifying, procuring, installing, rea~ug, maintaining and testing all DA Metering installed on its Distribution Systdm, following CPAU’s applicable standards, practices, rules and regulations as they may be amended from time to time. CPAU may select a subcontractor such as a "Meter Data Management Agent" (MDMA) to perform any or all functions related to meter management. 2.METERING EQUIPMENT OWNERSHIP CPAU retains sole title to all DA Metering installed on its Distribution system. o ALTERNATE METERING DA Customer may install their own metering equipment on its own facilities and shall have sole responsibility for specifying, procuring, installing, maintaining and testing such meters and for ensuring that such meters do not interfere with the operation of CPAU’s DA Metering. The DA Customer retains title to itsown metering equipment. CPAU retains the right to access, inspect, test or read such meters to ensure that they do not interfere with the operation of CPAU’s DA Metering. -- """ 4.COST OF METERING The charges for obtaining and installing DA Metering are addressed in the applicable CPAU Direct Access electric service rate schedule or contract. CITY OF PAL.O ALTO UTILITIES Issued by the City Council - Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No.-7 DIRECT ACCESS RULE AND REGULATION 19 APPLICABLE RULP_,S CPAIYs applicable rules and regulations on meter reading, unauthorized energy use and preparation of bills will continue to apply with the additional provisions as provided in this section. READING INTERVALS DA Metering shall provide the DA Customer’s electric demand and usage data at 15-minute intervals, or other reading interval determined by CPAU. BILLING DATA Billing data, based on meter reads, shall be made available to CPAU, ESP, ~md Schedule Coordinator billing systems through electronic data transfer~ verification and communication methodologies and protocols adopted by CPAU. PREPARAlalON OF BILLS CPAU may use the reading obtained on the last regular reading day of each monthly Billing Period to determine the bill for applicable Distribution and Transmission Services for that Billing Period. .. BILLING SERVICES CPAU shall be responsible for bilIing, collecting and responding to inquiries or . disputes from DA Customers for charges and an3/applicable taxes or surcharges related to Distribution and Transmission Services rendered. DA Customers must refer to their ESP for billing services related to Energy Services rendered. 10."DA CUSTOMER PAlqvIENT RESPONSIBILITIES The DA CustomcJr is ultimately and solely respo~ible for the payment of applicable charges for services rendered under Direct Access, including but not limited to CPAU’s Distribution and Transmission Service charges, their ESP’s Energy Service charges, and state and local surcharges and taxes applicable to all services rendered. Such surcharges and taxes include, but are not limited to, CITY OF PALO ALTO UTILITIES Issued by the City Council _ Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. - 8 Fo DIRECT ACCESS RULE AND REGULATION 19 CPAU’s Public B’enefits and Transition Cost Recovery charges and the City of Palo Alto’s .Utihty User Tax. 11.PAYIvlENT & COLLECTION OF BILLS For billing and payments related to.Distribution and Transmission Services rendered, CPAU’s applicable rules and regulations on rendering and payment of bills, nonpayment, and discontintmuce and restoration of service shall apply to DA Customers. DISPUTED BILLS For disputed bills related to Distribution and Transmission Services rend~gd, CPAU’s applicable rules and regulations on disputed bills shall apply to DA Customers. CPAU bears no responsibility to respond to or resolve any billing disputes related to provision of Energy Services by the DA Customer’s ESP. CHANGES IN DIRECT ACCESS SERVICE: i.CH.A.~GES IN ENERGY SERVICES The DA Customer, or its ESP, shall provide CPAU with at least 30 calendar days notice in advance of the next Billing Period of any material change in service, subject to CPAU approval, including but not limited to: 2.CHANGE IN ELECTRIC POWER PROCUREMENT Notice shall be provided to CPAU ira material, permanent change in future electric power requirements is anticipated. This excludes any standard hourly Load deviations experienced in procuring and scheduling Energy Services. CITY. OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. DIRECT ACCESS RULE AND P~GULATION 19 CHANGE IN ENERGY SERVICE PROVIDER Notice shall be provided to CPAU ofa DA Customer’s intent to change their ESP. The new ESP shall comply with all applicable requirements for providing Energy Services under Direct Access, including signing ofa ]9-AS-P-A ESP Agreement if- not already existing.. 4.VACATING OF PREMISES Go Notice shall be provided to CPAU ofa DA Customer’s intent to vacate its current premises. A DA Customer’s vacating of its premises shall be considered a voluntary termination of Direct Access for the existing Account and Serv~.ee Address. Participation in Direct Access for a DA Customer’s new premises, is subject to CPAU’s then current ehgibility and selection criteria. Direct Access at.. the existing Account and Service Address shall not be assignable to the new occupant of the Service Address. INTERRLrPTION~ AND CURTAILMENTS: It may be necessary for CPAU to shed or curtail energy supply loads in order for CPAU to respond to anticipated or actual facilities repairs or improvements, supply shortages, outages or other conditions that impact the delivery of electric power. CPAU shall - attempt to provide reasonable notification to the DA Customer of such conditions, pursuant to its rules and regulations and standard procedures, but shall not be liable if such notification is not provided. CPAU shall attempt to reestablish Distribution and Transmission Services with the shortest possible delay. SUSPENSION OR TERMINATION OF DIRECT ACCESS: At it option, CPAU may~suspend or terminate Direct Access service to a DA Customer in accordance with this section. 1.SUSPENSION CONDITION: NONPERFORMANCE OF ESP CPAU may suspend Direct Access service to a DA Customer if the ESP fails to procure and schedule Energy Services for more than 10 consecutive days, is in default on payments to C_PAU, or otherwise fail to perform its obligations - CITY OF PALO ALTO UTILITIES Issued by the City Council - Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. - 10 DIRECT ACCESS l~, ULE AND REGULATION ! 9 pursuant to this Rule br the ]9-hFrl~ ESP Agreement. (A)CPAU shall immediateiy notify the DA Customer of the suspension. The suspension term shall be for at least 30 ealend~ days, as solely determined by CPAU, after which the ESP must resume performariee of its obhgations. Resumption of Direct Access shall coincide with the first day of the next complete Billing Period following suspension. (c)During the term of the suspension, the DA Customer shall be returned to Full Service at CPAU’s applicable default rote schedule. 03)If nonperformance by the ESP totals more than two times in the p~st I2 months, Direct Access for the.affected Account(s) shall be immediately terminated and the DA Customer returned to CPAU’s Full Service at the applicable default rote schedule. TERMIN.~TION OF DIRECT ACCESS CPAU may terminate Direct Access under conditions described in this section. The DA Customer shall be returned to theCPAU’s Full-Service under apphcable default rote schedules, except where physical disconnection may apply in the case of DA Customer default. (A)VOLUNTARY TERMINATION The DA Customer shall provide sufficient notice to CPAU to voluntarily terminate Direct Access using CPAIYs Termination of Direct Access form. CPAU shall determine the effective date of termination. The DA Customer shall be so!elyresponsible for notifying its ESP of its desire to terminate and solely hable for any outstanding contractual obligations or other consequences of the termination of its agreement.with its ESP for ~-~e~gy Services. 03)INVOLUNTARY TERMINATION DUE TO DA CUSTOMER DEFAULT CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PAL0 ALTO UTILITIES Sheet No. o 11 DIRECT ACCESS (c) (D) ~ULE AND REGULATION 19 CPAU shall inamediately terminate Direct Access if the DA Customer is in default, for nonpayment of bills related to Distribution and Transmission Services rendered, unsafe conditions, fraud, service without proper application, noncompliance with City’s roles, or failure to establish credit, pursuant to CPAU’s applicable mles and regulatior~. DA Customer also may be subject to Distribution and Trammission Service disconnection. ESP DEFAULT CPAU shall immedi.ately terminate Direct Access if the ESP has been suspended more than two times in the past 12 months or otherwise breaches the ~ ESP Agreement or CPAU’s applicable rules and regulations. DA Customer shall not be subject to Distribution and ; ¯ Transmission Service disconnection due to ESP default. SURVIVAL OF OBLIGATIONS Upo~ termination of Direct Access, the DA Customer shall remain _liable for all respective amounts payable or other obligations under Direct Access for services rendered by CPAU which may have accrued or may be accruing at the time of termination. RETURN TO DIRECT ACCESS If the DA Customer wishes to participate again in Direct Access after a previous termination of Direct Access, the DA Customer’s ability to participate shall be subject to applicable eligibility a~d zclcctic, n criteria, contractual agreements and other requirements existing at that time, pursuant to CPAU’s Direct Access Implementation Plan, ~ applicable ru~es and regulations, CPAU rate schedules or their successors. (END) .... CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. SPECIAL ELECTRIC UTILITY REGULATIONS RULE AND REGU’LA.TION 20 PROTECTIVE DEVICES: o It shall be the Applicant’s responsibility to furnish, install, inspect and keep in good and safe condition at their own risk and expense, all appropriate protective devices of any kind or character, which may be required to properly protect the Applicant’s facility. CPAU shall not be responsible for any loss or damage occasioned or caused by the negligence, or wrongful act of the Applicant or any of the agents, employees or licensees of the property owner in omitting, installing, maintaining, using, operating or interfering with any such protective devices. It shall be the Applicant;s responsibility to install approval protective de~ces as may be necessary to coordinate properly with CPAU’s protective devices t~ avoid exposing other Customers to unnecessary service interruptions. (A)Applicants who request primary voltage service shall install circuit breakers with over-current and ground fault relays. It shall be the Applicant’s responsibility to equip three-phase motor installations with appropriate protective.devices, or use motors With inherent features, to completely disconnect such motors from its power supply, giving particular consideration to the following: (A)Protection in each set of phase conductors to prevent damage due to overheating in the event of overload. 03) (c) Protection to prevent automatic restarting ofmotors or motor-driven machinery which has been subject to a service interruption and, because of the nature of the machinery itself or the product it handles, cannot safely resume operation automatically. Open-phase protection to prevent damage due to overheating in the event of loss of voltage on one phase. (’D)Reverse-phase protection where appropriate to prevent unconla’olled reversal of motor rotation in the event of accidental phase reversal. (Appropriate installation would include, but are not limited to, motors CITY OF PALO ALTO UTILITI£S Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. o 1 SPECIAL ELECTRIC UTILITY REGULATIONS RULE AND REGULATION 20 driving elevators, hoists, tramways, cranes, pumps, conveyors, etc.). The available short-circuit current varies from one locationto another, and also depends on the ultimate design characteristic of CPAU’s supply and service" l facilities. Consult CPAU for the ultimate maximum short-circuit current at each service terminal point.- o Any non-CPAU-owned emergency standby generation equipment that can be operated to supply power to facilities that are also designed to be supplied from CPAU’s system shall be controlled with suitable protective devices by the Applicant to prevent parallel operation with CPAU’s system in a fail-safe fiaanner, such as the use of a double-throw switch to disconnect all conductors, except where there is a written agreement or service contract with CPAU permitting such parallel operation. Unprotected service entrance conductors within a building shall be installed in approved conduit and shall not exceed thirty (30) feet in length. B. -INTERFERENCE WITH SERVICE: I. GENEKAL --CPAU reserves the right to refuse to serve new loads or to continue to supply existing loads of a size or character that may be detrimental to CPAU’s operation or to the service of its Customers. Any Customer who operates or plans to operate any equipment such as, but not limited to pumps, welders, saw mill apparatus, fiamaces, compressors or other equipment where the use of electricity is intermittent, causes intoierable voltage fluctuations, or otherwise cause intolerable service interference, must reasonably limit such interference or restrict the use of such equipment upon request by CPAU. The" Customer is required either to provide and pay for .whatever corrective measures are necessary to limit the interference to alevel established by CPAU as reasonable, or avoid the use of such equipment, whether or not the equipment has previously caused inte~erence. HARMFUL WAVEFORM CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No.. 2 SPECIAL ELECTRIC UTILITY REGULATIONS RULE AND REGI.~ATION 20 _4. Customers shall not operate equipment that superimposes a current of any frequency or waveform from CPAU’s system, or draws current from CPAU’s system of a harmful waveform, which causes interference With CPAU’s operations, or the service to other Customers, or inductive interference to communication facilities. Upon reasonable notification from CPAU, the Customer shall be required, at his/her sole expense, to correct any harmfi.d waveform condition including, but not limited to: (A)Excess current drawn upon equipment start-up eaus~g voltage sags adversely affecting CPAU or other CPAU Customer. Current drown with high harmonic currents causing transformer or conductor overheating. (c)Current drawn causing voltage distortion adversely affecting CPAU or other CPAU Customers. (D)Harmonic current drawn in excess of 5% total harmonic distortion will require correction. Harmonic current drawn which causes transformer overheating, even if root-mean-square (RMS) loading is acceptable, will require correction. CUSTOMER’S RESPONSIBILITY Any Customer causing service interference to others must diligently pursue and take timely corrective action after being given notice and a reasonable time to do so by CPAU. If the Customer does not take timely corrective action, or continues to operate the equipment causing the interference without restriction or limit.. _ " CPAU may, without liability, after giving five (5) days written notice to - Customer, either install and activate Control devices on its facilities that will temporai’ily prevent the detrimental operation or discontinue electric service until a suitable permanent solution is provided by the Customer and it is operational. MOTOR STARTING CUR.RENT LI1VfITATIONS CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. - 3 SPECIAL ELECTRIC UTILITY REGULATIONS RULE AND REGULATION 20 (A)The starting of motors shall be controlled by the Customer as necessL,’y to avoid causing voltage fluctuations that will be detrimental to the operation of CPAU’s distribution or transmission system, or to the service of any of CPAU Customers. Co 03)If the starting current for a single motor exceeds the value listed in National Electric Code Table 430-151 or the resulting voltage disturbance causes or is expected to cause detrimental service to others, a suitable means must be employed, at the Customer’s expense, to limit voltage fluctuations to a tolerable level. PHASE BALANCING: Where three-wire single phase or polyphase service is suppliedl the-Load must be balanced as nearly .as. practicable between the two sides or several phases, respectively. In no case is the load on one side of a three-wire single-phase service to be greater than twice that on the other, or the Load on any one phase of a polyphase-service greater than twice that of any other. D.POWER FACTOR CORRECTION: The Customer is required to provide, at its own expense, power factor correction equipment to improve average power factor to at least the level set forth in the applicable rate schedule with respect to avoiding a power factor penalty. SERVICE SWITCH AND METER TEST DEVICES: All service switches and similar devices, irrespective of voltage, required by law in connection with a service and meter installation on Customer’s Premises shall be furnished, installed and maintained by the Customer. A "service-disconnecting means", as defined by the National Electric Code section 230-70(a), must be installed adjacent to the meter(s) and on the exterior of the building except as allowed by this rule. Where meter transformers are furnished by CPAU as part ofi.h~ meter installation, CPAU will also furnish the means of safe testing required by law;. but where such CiTY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. o 4 SPECIAL ELECTRIC UTILITY REGULATIONS RULE AND REGULATION 20 Go transformers are not used and the said means for safe testing is required, the Customer will be expected to provide a type of service switch incorporating the same. Detailed information will be furnished by CPAU upon application. SPECIAL POWER SERVICE REQUIREMENTS: 1.GENERAL Where a customer desires voltage control within unusually close limits, CPAU may require that CPAU’s provision of such voltage control will be at the Customer’s own expense for any special or additional equipment require~h NONSTANDARD OR EXCESSIVE CUSTOMER REQUIREMENTS O3) In order to prevent damage to CPAU’s equipment and impairment of its service, the Customers shall give CPAU notice before making any additions to his connected load so that CPAU, at its option, may provide such facilities asmay be necessary for furnishing the increased service. If a Customer’s load is of sufficient magnitude that it impairs the ability of the system to serve normal load in the opinion of the electrical Engineering Manager, the Customer may be required to impose peak loads during "off-peak" hours of CPAU’s electrical system, or take service from CPAU’s 60 kilovolt system, or both. SPECIAL FACILITIES: CPAU normally installs only those standard facilities which it deems are necessary to provide regular service in accordance with the rate schedules. Where the Applicant requests CPAU to-install facihties and CPAU agrees to mak~-~t~ch an installation, the additional costs thereof, as estimated by CPAU, shall be borne by the Apphcant, including such continuing ownership costs as may be apphcable. In lieu of paying the continuing ownership costs, an Applicant has the option of making a one-time lump sum payment based on CPAU’s calculation of the net present value of the ownership costs. ¯ ¯ CITY OF PALO ALTO UTILITIES Issued by the City Council - Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. * 5 SPECIAL ELECTRIC IYrILITY REGULATIONS RULE AND REGULATION 20 2.Special facilities are: (A)Facilities requested by an Applicant which are in addition to or in substitution for standard facilities which CPAU would normally provide for delivery of service at one point, through one meter, at one voltage class under its rote schedules; or 03)A pro rata portion of the facilities requested by an Applicant, for the sole use of such Applicant, which would not normally be allocated for such sole use. Unless otherwise provided by CPAU’s rote schedules, special facilities will be installed, owned and maintained by CPAU as an accommodation to the Applicant only if acceptable for operation by CPAU and the reliability of service to CPAU’s other Customers is not impaired. CUSTOMER SELECTION OF RATE AND SERVICE OPTIONS: CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO’ALTO UTILITIES Sheet No. - 6 SPECIAL ELECTRIC UTILITY REGULATIONS RULE AND REGULATION 20 CHANGING RATE SCHEDULES Opportunities or restrictions for Customers to change service between rate schedules will be described on the applicable rate schedules. DEFAULT RATE SCHEDULE ° Customers who elect Direct Access and subsequently choose or require full service from CPAU will be served under the applicable Default Rate Schedule determined by CPAU except as provided herein: If l~ss than 30 days written notice is provided CPAU of the Applicant’s intent to return to full service with CPAU, CPAU may provide service on the applicable standby service rate schedule for a minimum 30 days; (B)If, after providing 30 days written notice, the Applicant: Meets eligibility, requirementsand elects an applicable CPAU rate schedule or; Elects service under an approved contract. (END) CITY OF PALO ALTO UTILITIES Issued by the City Council Effective 7-1-99 CITY OF PALO ALTO UTILITIES Sheet No. - 7 ATTACHMENT 6 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE COMPENSATION PLAN FOR CLASSIFIED PERSONNEL (SEIU) ADOPTED BY RESOLUTION NO. 7782 AND AMENDED BY RESOLUTION NOS. 7812 AND 7837, TO CHANGE CERTAIN SALARIES AND CLASSIFICATIONS The Council of the City of Palo Alto does hereby RESOLVE as ~ollows: SECTION i. Pursuant to the provisions of Section 12 of Article III of the Charter of the City of Pa!o Alto, the Compensation Plan adopted by Resolution No. 7782 and amended by Resolution Nos. 7812 and 7837, is hereby amended by changing certain employee classifications and salaries, as set forth in Exhibit "A", attached hereto and incorporated herein by reference, effective July i, 1999. .SECTION 2. The Director of Administrative Services is hereby authorized to implement the amended classifications and salaries as described in Section I. SECTION 3. The Council finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST:APPROVED: City Clerk Mayor APPROVED AS TO FORM:City Manager Senior Asst. City Attorney Director of Administrative Services Director of Human Resources 990623 sdl 0032180 ATTACHMENT 7 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE COMPENSATION PLAN FOR MANAGEMENT AND CONFIDENTIAL PERSONNEL AND COUNCIL APPOINTED OFFICERS ADOPTED BY RESOLUTION NO.7811,AND AMENDED BY RESOLUTION NOS. 7825, 7831 AND 7836, TO CHANGE CERTAIN SALARIES AND CLASSIFICATIONS The Council of the City of Palo Alto does RESOLVE as ~ollows: SECTION I. Pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Management Compensation Plan, adopted by Resolution No. 7811, and amended by Resolution Nos. 7825, 7831 and 7836, is hereby amended by changing the employee classifications and salaries set forth in Exhibit "A", attached hereto and incorporated herein by reference, effective July i, 1999. SECTION 2. The Director of Administrative Services is authorized to implement the amended classifications and salaries as set forth in Section I. SECTION 3. The Council finds that this is not a project under the California Environmenta! Quality Act and, therefore, no environmental impact assessment is necessary. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST:APPROVED: City Clerk Mayor APPROVED AS TO FORM:City Manager Senior Asst. City Attorney Director of Administrative Services Director of Human Resources 990623 sdl 0032179 c o-,~ O~ ATTACHMENT 8 1999-00 CITY OF PALO ALTO Proposed Statement of Investment Policy INTRODUCTION As a charter city, Palo Alto operates its pooled idle cash investments under the prudent investor rule and in conformance with California law. This investment policy shall only apply to investments of idle cash made for the purposes of realizing interest earnings. Investments are made with the judgment and care, which investors with prudence, discretion, and intelligence would make, considering the safety of their capital as well as probable income; and under the circumstances then prevailing, including but not limited to, the general economic conditions and anticipated needs of the City. This affords the City a broad spectrum of investment opportunities, so long as the investment is deemed prudent and is allowable under State of California law and the charter of the City of Palo Alto. Palo Alto strives to maintain the level of investment of all idle funds as near 100 percent as possible, through daily and projected cash flow determinations. Investments are made so that maturities match or precede cash needs of the City. PHILOSOPHY The basic premise underlying Palo Alto’s investment philosophy is to ensure that sufficient money is always available to meet current expenditures. The City is able to take advantage of the relatively large reserve balances maintained by its utilities and other funds, which allow it to take advantage of the general tendency of the market to provide a higher return for longer-term investments (known as liquidity preference). Up to 30 percent of the portfolio may be in investments maturing in more than five years. Consequently, in the long run, the City should average a higher total return than most cities without such reserves to invest. The City’s practice is to buy securities and to hold them to their date of maturity rather than to trade or sell securities prior to maturity date for the sake of improving yield. If securities are purchased and held to their maturity date, then any changes in market value of those securities during their life will have no effect on their principal value at maturity. Under a buy and hold philosophy, the City is able to protect its invested principal. The economy, the money markets, and various financial institutions (such as the Federal Reserve System) are monitored carefully to assess the probable course of interest rates. AUTHORIZED INVESTMENT PERSONNEL Idle cash management and investment transactions are the responsibility of the Administrative Services Department. The Administrative Services Department is under the control of the Director of Administrative Services, as treasurer, who is accountable to the City Manager. The Department is composed of Administration, Accounting, Investments, Revenue Collections, Budget, Purchasing, Real Estate, and Information Technology, as set forth in Sections 2.08.150 of the Palo Alto Municipal Code. The Investment function is under the supervision of the Manager, Investments, Debt and Projects (Manager), who is accountable to the Assistant Director of Administrative Services. The duties of the Manager, include managing the City’s portfolio of treasury investments, remaining accountable for the City’s treasury balance, developing and monitoring the City’s cash flow model and developing long-term revenue and financing strategies and forecasts. A Senior Financial Analyst/Investments reports to the Manager. The Senior Financial Analyst/Investments (Analyst) assists the Manager, in the purchase and sale of securities. The Analyst also prepares the quarterly report, and records daily all investment transactions as to the type of investment, amount, yield, and maturity. Cash flow projections are prepared as needed. The Assistant Director of Administrative Services, or designee, is authorized to make all investment transactions allowed by the Statement of Investment Policy. He or she may authorize the Manager, or Analyst to enter into investments within clearly specified parameters. In all circumstances approval from the Director of Administrative Services is required before selling securities from the City’s portfolio or before placing an investment with greater than five years’ term. The Manager and the Analyst may also transfer no more than a total of $5 million a day from the City’s general account to any one financial institution, without the prior approval of the Assistant Director of Administrative Services. No other person has authority to make investment transactions without the written authority of the Assistant Director of Administrative Services. TYPES OF INVESTMENT Permitted investments are limited to the following: 1.Securities of the U.S. Government, or its agencies. This shall include Callable and Multi-step-up securities, provided that: -the potential call dates are known at the time of purchase; - the interest rates at which they "step-up" are known at the time of purchase; and -the entire face value of the security is redeemed at the call date; 2.Certificates of Deposit (or Time Deposits) (CD); -Rollovers are not permitted without specific instruction from authorized City staff 3.Banker’s Acceptance Notes (BA); 4.Short-term Commercial Paper, i.e., maturing in 180 or fewer days; 5.Local Agency Investment Fund (LAIF); 6.Short-term Repurchase Agreements (REPO); City of Palo Alto Bonds; 8. Money Market Deposit Accounts; and 9.Mutual Funds which are limited essentially to the above investments and further defined in note 9 of Appendix A. Appendix A provides a more detailed description of each investment vehicle and its security and liquidity features. Most of the City’s short-term investments will be in securities which pay principal upon maturity, while long-term investments may be in securities which periodically repay principal, as well as interest. Most of the City’s investments will be at a fixed rate. However, some of the investments may be at a variable rate, so long as that rate changes on specified dates in pre-determined increments. 3 Prohibited Investments: includes all investments not specified above, and in particular: 2. 3. 4. Reverse repurchase agreements Derivatives, as defined in Appendix B Negotiable certificates of deposit Medium-term corporate notes Appendix B provides a more detailed description of each investment which is prohibited for City investment. INVESTMENT CRITERIA Criteria for selecting investments are (in order of importance): 1.Safety 2.Liquidity, and 3.Yield Use of Brokers and Dealers The Administrative Services Department maintains a list of acceptable brokers and dealers. A broker or dealer is defined as a firm or business. Any broker or dealer must have at least three years experience operating with California municipalities, maintain an inventory of trading securities of at least $10 million, and be approved by the Assistant Administrative Services Director before being added to the City’s list of approved brokers and dealers. In addition, individual traders or agents representing a broker or dealer must have a minimum of one year of experience operating with California municipalities. A broker or dealer will be removed from the list should there develop a history of problems to include: failure to deliver securities as promised, failure to honor transactions as quoted, or failure to provide reasonable or accurate information). Specific Investment Strategy Depending upon the City’s financial situation and conditions in the money markets, the investment strategy will change to achieve the appropriate balance of safety, liquidity and yield. Safety - The primary objective shall be to safeguard the principal of the funds. No more than 10 percent of the portfolio in collateralized CD’s of any institution. 4 - An institution must be federally insured; and -Have been in operation for at least three years, with positive earnings for at least three of the past four quarters of operation; and - Report equity in excess of 3 percent of assets; and - Report scheduled items not in excess of 2.5 per of assets. No more than 30 percent of the portfolio in Banker’s Acceptance Notes, not to exceed 270 days maturity - No more than $5 million with any one institution. No more than 15 percent of the portfolio in commercial paper, not to exceed 180 days maturity. - No more than $3 million with any one institution. Limit investments exclusively to those permitted types of investments. No more than 10 percent of the portfolio in Farm Credit Securities. No more than 2 percent of the portfolio in the Guaranteed Portion of Small Business Administration Notes. No more than 20 percent of the portfolio in Mutual Funds., with no more than 10 percent of the portfolio in any one Mutual Fund. No more than 20 percent of portfolio in callable and Multi-step-up agency securities. All securities shall be delivered to the City’s safekeeping custodian, and held in the name of the City of Palo Alto, with the exception of the following investments: Certificates of deposit, which will be held by the City itself; City shares in pooled investment funds, under contract; Mutual funds LAIF Liquidity - The secondary objective shall be to meet the liquidity needs of the City. The City’s ability to fund its current cash transactions is assured by appropriate cash flow planning, scheduling the maturity of investments at times when funds are required, and maintaining sufficient liquid funds to support unexpected cash requirements. In this regard, staff reports on a quarterly basis on the availability of funds to meet the expenditure requirement of the next six months. Usually, the longer term the investment the larger degree of interest rate risk. If interest rates increase, it is likely that the long-term investments would decrease in value. This is primarily a factor for securities which have maturities in excess of two years. Since almost all of the investments held by the City of Palo Alto with maturities in excess of two years are U.S. government securities, it is possible to maintain fairly accurate records on the market value of these securities and the potential loss to interest rate risk. This risk is a part of all long-term investment portfolios and does not become an important factor unless there is a need to sell a security for cash, and the loss (if any) must be realized. As long as the City plans for its cash flow needs, and is able to hold securities to maturity, fluctuations in the market value of the investment during the time it is held will have no effect on receiving the full face value of the investment’s principal at maturity. The following are liquidity constraints: o Liquidity enough to meet one month’s cash needs. o At least $50 million maturing in less than 2 years. O No more than 30 percent of the portfolio shall be in investments maturing in more than five years. Investments placed beyond a five-year term shall be supported by: cash flow projections indicating a plan to hold the funds for an extended period of time; and historical yield information that indicates available longer term yields are attractive, relative to historical yields. Any security purchased with a maturity greater than 10 years may pay principal, as well as interest, on a periodic basis. Should the ratio of the market value of the portfolio to the cost basis of the portfolio fall below 95 percent, the Administrative Services Department will report this fact to the City Council within a reasonable time frame and evaluate whether there is any risk of holding any of the securities to maturity. Commitments to purchase securities newly introduced on the market shall be made no more than three (3) working days before pricing. Yield - The third objective shall be to achieve a return on the funds. After safety and liquidity, yield, which is defined as the return on an investment, will be the third criteria for investments. Whenever possible, the City will obtain three or more bids on the purchase or sale of comparable securities and take the higher yield on purchase or higher price on sale. This rule will not apply to new issues which are purchased at market no more than three (3) working days before pricing, as well as LAIF, City of Palo Alto bonds, money market accounts and mutual funds, all of which shall be evaluated separately. POLICY REVIEW AND REPORTING ON INVESTMENTS Monthly, the Administrative Services Department will review performance in relation to Council-adopted Policy. Quarterly, the Department will report to Council on: its performance in comparison to policy, explain any variances from policy, provide any recommendations for policy changes, and discuss overall compliance with the City’s Investment Policy. In addition, the Department will provide Council with a detailed list of all securities, investments and monies held by the City, and report on the City’s ability to meet expenditure .requirements over the next six months. Annually, the Administrative Services Department will present a Proposed Statement of Investment Policy, to include the delegation of investment authority, to the City Council for review during the annual budget process. All proposed changes in policy must be approved by the Council prior to implementation. Adopted by City Council October 22, 1984. Monthly reporting effective January 1985. Amended and Adopted by City Council June 24, 1985. Amended by City Council December 2, 1985. Amended by City Council June 23, 1986. Amended by City Council June 22, 1987. Amended by City Council August 8, 1988 Amended Amended Amended Amended Amended Amended Amended Amended Amended Amended Amended Amended Amended by City Council November 28, 1988. by City Council June 26, 1989. by City Council May 14, 1990. by City Council June 24, 1991. by City Council June 22, 1992. by City Council June 23, 1993. by City Council November 18, 1993. by City Council June 20, 1994. by City Council June 19, 1995. by City Council June 24, 1996 by City Council June 23, 1997 by City Council January 26, 1998 by City Council June 22, 1998 APPENDIX A EXPLANATION OF PERMITTED INVESTMENTS U.S. Government Agency Securities. U.S. Government Agency Obligations include the securities of the Federal National Mortgage Association (FNMA), Federal Land Banks (FLB), Federal Intermediate Credit Banks (FICB), banks for cooperatives, Federal Home Loan Banks (FHLB), Government National Mortgage Association (GNMA), Federal Home Loan Mortgage Corporation (FHLMC), Student Loan Marketing Association (SLMA), Small Business Administration (SBA), Federal Farm Credit (FFC) and Tennessee Valley Authority (TVA). Federal Agency securities are debt obligations that essentially result from lending programs of the Government. Federal agency securities differ from other types of securities, as well as among themselves. Their characteristics depend on the issuing agency. It is possible to distinguish three types of issues: (A) participation certificates (pooled securities), (B) Certificates of interest (pooled loans), (C) notes, bonds, and debentures. The securities of a few agencies are explicitly backed by the full faith and credit of the U.S. Government. All issues, however, have de facto backing from the federal government, and it is highly unlikely that the government would let any agency default on its obligations. Certificates of Deposit. A certificate of deposit (CD) is a receipt for funds deposited in a bank, savings bank, or savings and loan association for a specified period of time at a specified rate of interest. Denominations are $100,000 and up. The first $100,000 of a certificate of deposit is guaranteed by the Federal Deposit Insurance Corporation (FDIC), if the deposit is with a bank or savings bank, or the Savings Association Insurance Fund (SAIF), if the deposit is with a savings and loan. CDS with a face value in excess of $100,000 can be collateralized by U.S. Government Agency and Treasury Department securities or first mortgage loans. Government securities must be at least 110 percent of the face value of the CD collateralized in excess of the first $100,000. The value of first mortgages must be at least 150 percent of the face value of the CD balance insured in excess of the first $100,000. Generally, CDS are issued for more than 30 days and the maturity can be selected by the purchaser. Bankers’ Acceptance. A Banker’s acceptance (BA) is a negotiable time draft or bill of exchange drawn on and accepted by a commercial bank. Acceptance of the draft irrevocably obligates the bank to pay the bearer the face amount of the draft at maturity. BAs are usually created to finance the import and export of goods, the shipment of goods within the United States and storage of readily marketable staple commodities. In over 70 years of usage in the United States, there has been no known instance of principal loss to any investor in BAs. In addition to the guarantee by the accepting bank, the transaction is identified with a specific commodity. Warehouse receipts verify that the pledged commodities exist, and, by definition, these commodities are readily marketable. The sale of the underlying goods generates the necessary funds to liquidate the indebtedness. BAs enjoy marketability since the Federal Reserve Bank is authorized to buy and sell prime BAs with maturities of up to nine months. The Federal Reserve Bank enters into repurchase agreements in the normal course of open market operations with BA dealers. BAs are sold at a discount from par. An acceptance is tied to a specific loan transaction; therefore, the amount and maturity of the acceptance is fixed. Commercial Paper. Commercial paper notes are unsecured promissory notes of industrial corporations, utilities, and bank holding companies. Interest is discounted from par and calculated using actual number of days on a 360-day year. The notes are in bearer form, with maturities from one to 180 days selected by the purchaser, and denominations generally start at $100,000. There is a small secondary market for commercial paper notes and an investor may sell a note prior to maturity. Commercial paper notes are backed by unused lines of credit from major banks. Some issuer’s notes are insured, while some are backed by irrevocable letters of credit from major banks. State law limits a City to investments in United States corporations having assets in excess of five hundred million dollars with an "A" or higher rating for the issuer’s debentures. Cities may not invest more than 30 percent of idle cash in commercial paper. .Local Agency Investment Fund Demand Deposit. The Local Agency Investment Fund (LAIF) was established by the State to enable treasurers to place funds in a pool for investments. The City is limited to an investment of the amount allowed by LAIF (currently $20 million). LAIF has been particularly beneficial to those jurisdictions with small portfolios. Palo Alto uses this fund for short-term investment, liquidity, and yield. Repurchase Agreements. A Repurchase Agreement (REPOS) is not a security, but a contractual arrangement between a financial institution or dealer and an investor. The agreement normally can run for one or more days. The investor puts up funds for a certain number of days at a stated yield. In return, the investor takes title to a given block of securities as collateral. At maturity, the securities are repurchased and the funds repaid, plus interest. Usually, amounts are $500,000 or more, but some REPOS can be smaller. Money Market Deposit Accounts. Money Market Deposit Accounts are market- sensitive bank accounts, which are available to depositors at any time, without penalty. The interest rate is generally comparable to rates on money market mutual funds, though any individual bank’s rate may be higher or lower. These accounts are insured by the Federal Deposit Insurance Corporation or the Savings Association Insurance Fund. ..~utua!..Funds. Mutual funds are shares of beneficial interest issued by diversified management companies, as defined by section 23701 M of the Revenue and Taxation Code. To be eligible for investment, these funds must: Attain the highest ranking in the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services; or Have an investment advisor registered with the Securities and Exchange Commission with not less than five years experience investing in the securities and obligations, as authorized by subdivisions (a) to (n), inclusive, of Section 53601 of the California Government Code, and with assets under management in excess of five hundred million dollars; and Invest solely in those securities and obligations authorized by Sections 53601 and 53635 of the California Government Code. VVhere the Investment Policy of the City of Palo Alto may be more restrictive than the State Code, the Policy authorizes investments in mutual funds which shall have minimal investment in securities otherwise restricted by the City’s Policy. Minimal investment is defined as less than 5 percent of the mutual fund portfolio; and ]0 do The purchase price of shares of beneficial interest purchased shall not include any commission that these companies may charge. o Callable Securities and Multi-St~p-ups: Callable securities are defined as fixed interest rate government agency securities, that give the issuing agency the option of returning the invested funds at a specific point in time to the purchaser: Multi-step-ups are government agency securities in which the interest rate increases ("steps-up") at preset intervals, and which also have a callable option that allows the issuing agency to return the invested funds at a preset interval. Callable and multi-step-ups are permitted, provided that: purchase; -the potential call dates are known at the time of purchase; -the interest rates at which they "step-up" are known at the time of - the entire face value of the security is redeemed at the call date; APPENDIX B EXPLANATION OF PROHIBITED INVESTMENTS o Reverse Repurchase Agreements: A Reverse Repurchase Agreement (Reverse REPO) is a contractual agreement by the investor (e.g. local agency) to post a security it owns as collateral, and a bank or dealer temporarily exchanges cash for this collateral, for a specific period of time, at an agreed-upon interest rate. During the period of the agreement, the local agency may use this cash for any purpose. At maturity, the securities are repurchased from the bank or dealer, plus interest. California law contains a number of restrictions on the use of Reverse REPOS by local agencies. Derivatives: A derivative is a financial instrument created from, or whose value depends on (is derived from), the value of one or more underlying assets or indices. The term "derivative" refers to instruments or features, such as collateralized mortgage obligations, forwards, futures, currency and interest rate swaps, options, caps and floors. Except for those callable and multi-step-up securities as described under "Permitted Investments," derivatives are prohibited. Certain derivative products have characteristics which could include high price volatility, liquid markets, products that are not market-tested, products that are highly leveraged, products requiring a high degree of sophistication to manage, and products that are difficult to value. According to California law, a local agency shall not invest any funds in inverse floaters, range notes, or interest-only strips that are derived from a pool of ~mortgages. Negotiable Certificates of Deposit Negotiable Certificates of Deposit (NCDs) are usually supported only by the strength of the issuing institution, but can be sold at any time and, thus, provide liquidity. Medium-Term Commercial Paper or Corporate Notes: Medium-term notes are unsecured corporate notes ranging from nine months to a maximum of five years maturity. Commercial paper with a term of six to nine months is not a permitted investment for local agencies in California. OOpropol/h:bud 12 APPENDIX 1 GENERAL FUND SUMMARY OF CHANGES TO 1999-01 BUDGET ($0o0) ITEM 1999-00 2000-01 Original City Manager’s 1999-01 Proposed Budget Net Increase to General Fund Reserves Finance Committee Changes: Urban Ministry Funding CPI increases for various HSRAP agencies Staff Recommended Changes: Funding for the addition of Police motorcycle Downtown Parking Structures Funding to monitor valet parking in Downtown Portion of reclass 2.0 FTE Engineering Technician to 2.0 Assistant Engineer $1,154 ($31) ($32) ($30) ($80) ($20) ($12) Net Positive (Negative) Impact of all Recommended Changes Revised Net Surplus on General Fund Reserves for 1999-01 ($2o5) $949 $1,871 ($7) ($17) ($12) ($36) $1,835 APPENDIX 2 CITY OF PALO ALTO 1999-01 GENERAL FUND SUMMARY (O00"S) $ Change 1998-99 Proposed 1997-98 Adjusted To 1998-99 % Actuals Budget Adjusted Change $ Change Proposed To 1999-00 % Proposed Change REVENUE Sales Taxes Property Taxes Utility Users Tax Transient Occupancy Tax Other taxes, fines & penalties Service fees and permits Charges to Other Funds Rental Income Other Revenues Total Revenues Plus Operating Transfers In From Infrastructure Reserve 20,011 20,300 470 2.3% 8,903 9,135 365 4.0% 5,780 5,950 (175)(2.9%) 5,846 6,350 675 10.6% 6,694 6,686 386 5.8% 8,872 8,589 1,805 21.0% 7,554 8,455 464 5.5% 10,022 9,994 (156)(1.6%) 10,036 10,497 (36)0.3% $83,718 $85,956 $3,799 4.4% 12,824 14,439 (1,451)(10.0%) 0 0 1,161 100.0% 401 1.9% 350 3.7% 115 2.0% 1,035 14.7% 200 2.8% 605 5.8% 229 2.6% 116 1.2% (238)(2.3%) $2,813 3.1% (89)(0.7%) (5)(0.4%) EXPENDITURES Administrative Departments Community Services Fire Planning Police Public Works Non-Departmental Total Expenditures Operating Transfers Out !3,306 !5,646 (527)(3.4%) 17,620 20,009 59 0.3% 13,560 14,531 (104)(0.7%) 5,063 6,274 309 4.9% 16,794 17,802 231 1.3% 10,948 13,056 (1,359)(10.4%) 5,006 5,701 2,949 51.7% $82,297 $93,019 $1,558 1.7 % 7,891 6,338 1,827 28.8% (49)(0.3%) 62 0.3% 0 0.0% (316)(4.8%) 7 0.0% (55)(0.5%) 2,391 27.6% $2,040 2.2% (574)(7.0%) To Infrastructure Reserve 213 367 Net Surplus/(Deficit)$ 6,354 $1,038 $ 949 $ (89) (8.6%) 1 $1,835 $ 886 93.4% 1999-01 GENERAL FUND RESERVES (000’s) CHANGES AND BALANCES 1998-99 1998-99 2000-01 1997-98 Adopted 1998-99 Midyear Projected Projected Projected Actual Changes BAO’s Adjustment 6/30/99 6/30/00 6/30/01 RESERVES Budget Stabilization Reserve 19,050 1,379 (3,381)1,830 Infrastructure *12,588 1,208 Reserve for Streets and Sidewalks Reserve for Emergencies Reserve for Encumbrances and Reappropriations Stores Inventory and Notes Receivable 263 (341)343 5,875 (228)(47)275 5,036 2,642 18,878 20,092 21,927 13,796 12,848 12,272 265 0 0 5,875 5,875 5,875 5,036 5,036 5,036 2,642 2,642 2,642 * The use of the Infrastructure Reserve in 1999-00 and 2000-01 is not included in the sum of the projected changes because it is utilized as a source of funding for the fund summary above. APPENDIX 3 CITY OF PALO ALTO 1999-00 PROPOSED UTILITY FUNDS SUMMARY ($000) Wastewater Storm Wastewater Electric Gas Collection Water Refuse Drainage Treatment Fund Fund Fund Fund Fund Fund Fund REVENUES Net Sales 57,401 15,873 9,587 13,287 18,624 2,I24 12,619 Interest Income 6,040 917 1,014 722 692 333 525 Other Income 9,497 473 577 381 2,713 162 69 EXPENDITURES Utility Purchases 24,390 10,510 Treatment Plant Charges Refuse Collection Services Salaries and Benefits 7,139 2,504 Other Expenses 6,039 945 Allocated Charges 4,538 2,339 Debt Service 11,391 4,778 5,279 7,380 1,005 2,139 2,320 629 5,397 402 747 7,215 479 3,949 1,013 1,587 1,530 508 1,064 125 397 899 738 Subtotal $ 53,497 $ 16,298 $ 7,323 $ 9,752 $ 18,842 $ 2,515 $ 11,148 Equity Transfer ’ Rent Other Transfers Capital Improvement Progam 7,316 2,475 2,044 2,174 163 88 825 4,289 73 234 113 161 61 11,993 3,136 5,263 3,045 27 14 20 208 1,660{ TOTAL USE OF FUNDS $ 75,053 $ 22,306 $12,787 $15,827 $ 23,219 $ 2,737 $12,828 CITY OF PALO ALTO 2000-01 PROPOSED UTILITY FUNDS SUMMARY ($000) Wastewater Storm Wastewater Electric Gas Collection Water Refuse Drainage Treatment Fund Fund Fund Fund Fund Fund Fund REVENUES Net Sales 57,202 15,945 10,779 14,889 18,624 4,995 13,244 Interest Income 6,040 917 1,014 722 692 37 575 Other Income 9,096 482 584 388 2,613 0 70 EXPENDITURES Utility Purchases 24, ! 42 10,520 0 0 Treatment Plant 0 0 5,018 5,517Charges Refuse Collection 0 0 0 0Services Salaries and Benefits 7,438 2,635 1,073 2,274 Other Expenses 5,908 899 398 741 Allocated Charges 4,618 2,378 1,024 1,613 Debt Service 11,531 0 125 0 0 0 7,380 0 0 0 0 0 2,406,795 5,649 7,382 390 3,953 1,557 514 1,091 397 936 738 Subtotal $ 53,637 $16,432 $ 7,638 $10,145 $19,122 $ 2,635 $11,431 Equity Transfer 7,316 2,475 0 2,044 0 Rent 2,239 167 91 850 4,289 0 Other Transfers 60 38 15 28 19 181 Capital Improvement 9,123 3,584 5,420 3,211 1,500 0Program 0 0 0 1,560 TOTAL USE OF FUNDS $ 72,375 $ 22,696 $ 13,164 $ 16,278 $24,930 $ 2,816 $ 12,991 CITY OF PALO ALTO UTILITY FUNDS RESERVES SUMMARY ($000) 1999-00 2000-01 1999-00 PROPOSED PROPOSED COUNCIL CHANGES CHANGES GUIDELINE ELECTRIC FUND Emergency Plant 53 i 53Replacement Distribution Rate 63 ~1,397Stabilization Reserve Supply Rate 76!i 1,684Stabilization Reserve ~:~:~: ~:~ ~’:: ~:~ "~ Calaveras (3,059)i (3,243) Public Benefit Program 67 i 72 Central Valley Project 0 i 0O&M Shasta Rewind Loan 0 ~0 Subtotal $(2,115)~$(37) EmergencyGAS FUNDplant ~ ~33 ~ 35Replacement Distribution Rate (2,942)i2 iiii (3,253)Stabilization Reserve Supply Rate Stabilization Reserve (2,134)iZ ~6!i (2,134) Subtotal $(5,043)~$(5,352) 4,265 4,061- 8,122 6,927- 13,855 61,072- 84,823 1,470 1,375- 2,749 1,817- 3,633 2000-01 COUNCIL GUIDELINE 4,265 4,113- 8,225 6,523- 13,045 58,153- 80,765 1,470 1,381- 2,762 1,825- 3,650 WASTEWATE R COLLECTION FUND Emergency Plant Replacement Rate Stabilization Reserve Subtotal WATER FUND Emergency Plant Replacement Rate Stabilization Reserve Subtotal REFUSE FUND Rate Stabilization Reserve Water Resources Board Subtotal STORM DRAIN FUND Rate Stabilization Reserve Subtotal 199~00 PROPOSED CHANGES 2000-01 PROPOSED CHANGES 1999-00 2000-01 COUNCIL COUNCIL GUIDELINE GUIDELINE 16 28 1,007 1,007 (1,625) $(1,609) 25 (1,462) $(1,437) (815) $(787) 25 (304) $(279) 2,69t -3,163 - 5,382 6,326 1,470 1,585 3,967-4,521- 7,935 9,042 (1,190) 0 $(1,190) (118) $(118) (3,001) 0 $(3,001) 2,216 $2,216 1,862-1,862- 3,725 3,725 WASTEWATER TREATMENT FUND Emergency Plant Replacement Rate Stabilization Reserve Subtotal 1999-00 PROPOSED CHANGES 88 297 $385 2000-01 PROPOSED CHANGES 810 $898 1999-00 COUNCIL GUIDELINE 1,421 1,893 - 3,786 2000-01 COUNCIL GUIDELINE 1,42! 1,987 - 3,973 Emergency Plant Replacement Rate Stabilization Reserve Calaveras Public Benefit Program Central Valley Project O&M Shasta Rewind Loan Water Resources Board 215 (8,350) (3,059) 67 °i0 (3,400) (3,243) o o APPENDIX 4 1999-01 CAPITAL IMPROVEMENT FUND FINANCIAL SUMMARY REVENUE Other Agencies Stanford University State of California Donations/Contributions Other Revenue Subtotal OPERATING TRANSFERS IN General Fund Street Improvement Fund (Gas Tax) Traffic Mitigiation Parking District Funds Utility Funds Debt Service Fund Computer Replacement Fund Equipment Maintenance Fund Equipment Replacement Fund Downtown Planned Community Zone Special Assessment District Subtotal Operating Transfers In Total Source of Funds Capital Project Expenditures Adopted Adjusted Actual Budget Budget 1997-98 1998-99 1998-99 Changes 50,000 66,500 66,500 2,500 7,626 9,600 "9,600 25,400 60,000 1,000 289,800 (1,619)28,000 $ 57,007 $ 76,100 $ 76,100 $ 405,700 6,963,607 5,109,350 5,382,850 1,321,328 1,068,190 1,260,000 1,260,000 2,286,369 150,000 340,000 (340,000)I 797,262 356,250 356,250 (240,034) 50,000 65,000 40,000 788,000 250,000 798,000 $10,132,059 $ 6,725,600 $ 7,339,100 $ 3,865,663 ~ 10,189,066 6,801,700 7,415,200 4,271,363 ~ 10,189,066 6,801,700 7,415,200 4,271,363 ~ Changes (69,000) (35,000) (60,000) (289,800) (28,000) $ (481,800) (435,928) (325,000) (42,716) (50,0O0) (713,000) $ (1,566,644) (2,048,444) (2,048,444) Net to (from) Reserves $o $o $o $o $0 1999=20004 PROPOSED CAPITAL IMPROVEMENT PROJECTS SUMMARY BY FUND 1999-00 2000-01 2001-02 20002-03 2003-04 FUND CATEGORY General Fund CIP Projects Less Reimbursements Net General Fund Support 9,903,563 8,943,119 8,159,187 5,373,187 4,479,187 (3,451,944)(2,674,869)(t,491,687)(1,421,687)(1,348,187) $ 6,451,619 $ 6,268,250 $ 6,667,500 $ 3,951,500 $ 3,131,000 Street Improvement Fund Less Reimbursements Net Street Improvement Fund 945,000 620,000 100,000 100,000 100,000 (783,284)(80,000)0 0 0 $161,716 $ 540,000 $100,000 $100,000 $100,000 Computer Replacement Fund 50,000 Less Reimbursements 0 Net Computer Replacement Fund $ 50,000 0 650,000 0 0 0 (250,000)0 0 $ o $ 400,000 $ o $ o Equipment Replacement Fund 788,000 75,000 Less Reimbursements 0 0 Net Equipment Replacement Fund $ 788,000 $ 75,000 0 0 0 0 0 0 $0 $0 $0 Less Reimbursements (4,235,228) (2,754,869) (1,741,687) (1,421,687) (1,348,187) 1999o2004 CAPITAL IMPROVEMENT PROJECTS GENERAL FUND Key Shaded areas denote new projects TBD - To Be Determined Italicized text indicates reimbursement’+ indicates infrastructure Management Progam (IMP) Project 1999-00 2000-01 2001-02 2002-03 2003-04 GENERAL FUND Technology Projects Acquisition of New Computers (19914) ¯GIS Application and Development of Tools (19618) Reimbursement from Enterprise Funds Permit Information Tracking System (19516) Library Automation Services (19418) Net Total Technology Projects 50,000 25,000 t 50,000 150,000 150,000 150,000 (73,500)(73,500)(73,500)(73,500) 300,000 170,000 483,750 $838,786 $585,250 $76,500 $76,500 Total 1999-04 75,000 600,OO0 (294,0OO) 300,000 653,750 $1,577,036 GENERAL FUND Project 1999-00 2000-01 2001-02 2002-03 2003-04 INFRASTRUCTURE PROJECTS Open Space Arastradero Preserve Gateway-Final Design and Construction (19812)289,800 T B D Reimbursement from the Arastradero Trust Fund and Private Donations Net Subtotal Open Space (289,800)T B D $333,000 $353,000 $256,000 $321,000 $113,000 Buildings and Facilities Total 1999-04 289,800 (289,800) $1,376,000 GENERAL FUND Project +Americans with Disabilities Act Compliance (19309) +Public Buildings: Structural Improvements (18508) Replacement of Willow/Waverly/San Mateo Drive Bridges (19907) TDA Grant Arastradero Lake Dam (19102) Tank Investigation and Removal (19101) Emergency Generator Replacement (19707) Reimbursement from Stanford University Downtown Urban Design Improvements (19608) Net Subtotal Buildings and Facilities Sidewalks +Sidewalk Repairs (18903) Net Subtotal Sidewalks 1999-00 28,000 (28,000) 40,000 200,000 140,000 (35,000) $1,091,500 1,353,000 $1,353,000 2000-01 150,000 156,000 TBD 500,000 $1,646,000 1,353,000 $1,353,000 2001-02 150,000 897,000 250,000 $4,015,000 1,353,000 $1,353,000 2002-03 150,000 468,000 $1,180,000 1,353,000 $1,353,000 2003-04 150 $350,000 1,353,000 $1,353,000 Total 1999-04 600,000 1,521,000 28,000 (28,000) 40,000 200,000 140,000 (35,000) 750,000 $8,282,500 6,765,000 $6,765,000 GENERAL FUND Project 1999-00 2000-01 2001-02 2002-03 2003-04 Streets +S~eetMaintenance(9630) Tra~s~r ffomS~eetImprovement Fund 3,401,369 3,401,369 2,148,187 2,148,187 2,148,187 (2,601,369)(2,601,369)(1,348,187)(t,348,187)(1,348,!87) Net Subtotal Streets $800,000 $800,000 $800,000 $800,000 $800,000 Medians, Islands, and Planters Net Subtotal Medians, Islands, and Planters $156,000 $156,000 $156,000 $156,000 $156,000 Parks and Perimeter Landscape +Parks Facilities Improvements (10010) +Mitchell Park Facilities Improvements (19803) +Irrigation Improvements (19414) Net Subtotal Parks and Perimeter Landscape 749,000 470,000 427,644 365,000 415,000 200,000 $1,591,644 $1,035,000 201,000 25,000 319,000 $201,000 $25,000 $319,000 Gross Subtotal Infrastructure Management Plan Projects Gross Subtotal Other Infrastructure Projects 7,362,513 7,357,369 7,879,187 976,800 587,000 250,000 5,183,187 4,439,187 Total Infrastructure Projects $8,339,313 $7,944.369 $8,129,187 $5,183,187 $4,439,187 Total 1999-04 13,247,299 (9,247,299) $4,000,000 $780,000 1,219,000 792,644 1,160,000 $3,171,644 32,221,443 1,813,800 $34,035,243 GENERAL FUND Project 1999-00 2000-01 2001-02 2002-03 2003-04 MISCELLANEOUS PROJECTS Art in Public Places (18617) Net Total Miscellaneous Projects 40,000 40,000 40,000 40,000 40,000 $540,250 $340,000 $40,000 $40,000 $40,000 Total General Fund Project Costs $9,903,563 $8,943,119 $8,159,187 $5,373,187 $4,479,187 Reimbursements Enterprise Fund Reimbursements Stanford Reimbursements Other Reimbursements Total Reimbursements (116,216)(73,500)(143,500)(73,500) (35,000) (3,048,169) (2,601,369)(1,348,187)(1,348,187) (1,348,187) $ (3,199,385) $ (2,674,869)$ (1,491,687)$ (1,421,687) $ (1,348,187) General Fund Expense $6,704,178 $6,268350 $6,667,500 $3,951,500 $3,131,000 Funding Available Release of funds from closed CIP projects TOTAL NET GENERAL FUND EXPENSE (252,559) $6,451,619 $6,268,250 $6,667,500 $3,951,500 $3,131,000 Total 1999-04 200,000 $1,000,250 $36,858,243’ (406,716) (35,000) (9,694,099) $ (10,160,815) $26,722,428 (252,559) $26,469,869 GENERAL FUND Project 1999-00 2000-01 2001-02 2002-03 2003-04 STREET IMPROVEMENT FUND El Camino Real Intersection Safety Improvements (19523) School Commute Safety Improvements (19813) Major Intersection Improvements (19073) Reimbursement from Traffic Impact Fees Arastradero Road Bike Lane Improvements ( 19 815) TDA Grant 15,000 65,000 700,000 (700,000) TBD 85,000 420,000 (80,O00) Wilkie Way Bicycle Bridge Renovation and Structural Improvements (19708) TDA Grant Lytton Neighborhood Traffic Management Project (19623) 65,000 (33,6OO 15,000 Funding Avaialable Release of funds from closed CIP projects (49,684 TOTAL NET STREET IMPROVEMENT FUND $161,716 $540,000 $100,000 $100,000 $100,000 Total 1999-04 15,000 150,000! 7O0,000 ! (700,000)! 420,O00 (80,0O0) 65,000 (33,600) 15,000 (49,684) $1,001,716 GENERAL FUND Project 1999-00 2000-01 2001-02 2002-03 2003-04 COMPUTER REPLACEMENT FUND Reimbursement from General Fund and Enterprise Funds TOTAL NET COMPUTER REPLACEMENT FUND $50,000 (250,000) ~oo,ooo EQUIPMENT REPLACEMENT FUND TOTAL NET EQUIPMENT REPLACEMENT FUND $75,000 Total 1999-04 (250,0OO) $450,000 PROJECT DESCRIPTION This project phase will consist of finalizing construction plans and initiating construction of a public gateway facility at the Arastradero Preserve adjacent to the existing parking lot. The modular building, as conceptually envisioned, will consist of an of-rice/work space with attached storage, restrooms, and a 432 square foot meeting room]classroom. The facility will be ADA accessible and will include trails to the building and landscaping. With the input of a com. munity task force, the City Council referred the conceptual de.sign plans for the proposed gateway facility to the Planning Commission in October 1998 for site and design review and consideration of whether to amend the existing 200 foot scenic setback requirement. Once reviewed by the Planning Commission and the Architectural Review Board, the draft plans with recommendations will be returned to the City Council for review in 1999-00. This project phase will begin after City Council approval. PROJECT JUSTIFICATION This project responds to Council direction regarding improvement of user facilities at the Arastradero~reserve by providing: storage space for volunteer and staff trail maintenance tools; public restrooms; a meeting or teaching room; and work space for the Preserve Steward and park rangers. Associated amenities, which include the installation of covered bicycle racks, drinking fountains, benches, a pay telephone and informational kiosk or display board, provide important safety, educational and recreational components for the Preserve. It is anticipated that the gateway facility will serve 35,000 visitors annually. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR PY Budget 1999-00 2000-01 2001-02 2002-03 2003-04 AMOUNT $289,800* TBD COMPONENTS Finalize project design and construction *Sources of Funding: The Arastra Fund and private donations. 10 ¢lP PROJECT DESCRIPTION This project will fund the renovation of office space, the acquisition of work stations, and the relocation of staff in the Civic Center tower complex, with a primary focus on the mezzanine, eighth and fifth floors of the Civic Center. In .addition, it will provide for renovation and relocation costs for office space in the T-wing of the Cubberley Community Center. Work scheduled to be accomplished in 1999-00 includes the renovation and consolidation of Planning staff to the fifth floor, relocation of the City Attorney’s Office to the 8th Floor, and relocation of selected Administrative Services staff to the mezzar~ine level. The second phase of the project in 2000-01, will include the renovation and re!ocation of staff in the remaining areas of the Civic Center including the first, second, fourth, sixth and seventh floors. PROJECT JUSTIFICATION Since February 1998, staff has been working on a comprehensive space planning proposal to alleviate severe overcrowding conditions in Ci.ty facilities. An inventory of available space was conducted and a defl(.,it of approximately 21,000 square feet was identified in the Civic Center tower complex. These conditions are severely impacting staff efficiency, productivity and morale. To address the deficit, Council approved the acquisition of leased space for the Utilities Engineering Division on East Bayshore Road and the acquisition of leased space for a Development Center across the street from the Civic Center on Hamilton Avenue. The Utilities Engineering Division has relocated, and a portion of Planning, Fire, Utility and Public Works Department staff will be relocating to a leased facility in early 1999. These relocations will provide approximately 8500 square feet of space in the Civic Center. By establishing work stations and relocating staff to the newly available space in the Civic Center, the overcrowding conditions will be diminished. To relieve overcrowding conditions that also exist within the Community Services Department, staff will be relocated from the three Community Centers (Mitchell, Lucie Steru and Cubberley) to the T-Wing of the Cubberley Community Center. Certain Cubberley staff will be relocated to the Lucie Stern Community Center. Renovations and acquisition of work stations comparable to those at the Civic Center will occur at these various locations as well. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR AMOUNT PYBudget 1999-00 $300,000 2000-01 $300,000 2001-02 2002-03 2003-04 Sources of Funding:General Fund. COMPONENTS Floors 5, 8, mezzanine, and Cubberley T-Wing. Floors 1, 2, 4, 6 and 7. IMPACT AND SUPPORT ANALYSIS Environmental: Design Elements: Operating: Telecommunications: Categorically exempt under Section 15301 of CEQA. None~ None. None. COMPREHENSIVE PLAN The Comprehensive Plan contains no polices or programs directly related to this project. 12 CI PROJECT DESCRIPTION Two tracks, one rotary mower, and a trailer will be purchased and added to the City Fleet to meet the City’s responsibilities for an expanded Palo Alto Unified School District (PAUSD) athletic field maintenance program. This project will also provide for the acquisition and outfitting of one new police patrol vehicle and motorcycle. PROJECT JUSTIFICATION The City PAUSD agreed that City management of school athletic fields provides better maintained and safer facilities for both community and student use. The agreement for maintenance of three school sites will be doubled in acreage to include all elementary sites. Additional equipment is required for maintenance tasks as well as staff conveyance. The patrol function within the Police Department has continued to experience a shortage of vehicles, especially between the hours of 2:00 p.m. to 5:00 p.m. when as many as 18 officers can be on duty. Many factor~ contribute to this shortage including: inclement weather when motorcycle officers need to drive cars; staffing duri@, special events; training exercises; and down time due to scheduled and unscheduled maintenance and repair of vehicles. An initial evaluation revealed that additional vehicles would be required to alleviate this shortage. The shortage of patrol vehicles limits the availability of officers that can respond to calls for service. A new motorcycle will be purchased due to the addition of a Traffic Officer, enhancing the Department’s ability to place special emphasis on red light running, pedestrian and child safety in school zones and other areas, speed reduction, and seat belt compliance. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR AMOUNT PY Budget 1999-00 $194,250 2000-01 2001-02 2002-03 2003-04 COMPONENTS Purchase of two utility trucks, one rotary mower*, trailer, and one patrol vehicle and traffic safety motorcycle (including outfitting and radio equipment). Sources of Funding: General Fund and reimbursement from PAUSD. IMPACT AND SUPPORT ANALYSIS Environmental: Design Elements: Operating: Telecommunications: Categorically exempt from CEQA. None. Annual replacement and maintenance charges, purchase of mobile computers, data radios, modems, software, and shot gun. None. 13 COMPREHENSIVE PLAN This project furthers Policies C-3 and C-19 of the Comprehensive Plan. *There are currently no alternatively fueled mowers available on the market that are of the capacity needed for use at the Golf Course. However, equipment management staff will continue to seek the most environmentally sensitive equipment available for maintaining city parks and facilities. 1999-2004 CAPITAL IMPROVEMENT PROJECTS ELECTRIC FUND Project Commercial Telecommunications Fiber’Optic Customer Design and Connection Services(9802)" Reimbursement by Customers Fiber Optic Network System Improvements (980t) 1999-00 2000-01 2001-02 2002-03 2003-04 206,000 212,000 249,000 160,000 168,000 (240,000)(160,000)(168,000) 218,000 224,000 230,000 Net Subtotal Commercial Telecommunications $206,000 $212,000 $218,000 $224,000 $230,000 Distribution System-Customer Design and Connection Services Stanford West Underground Extension (9901) Reimbursement by Customers Services, Transformers, and Meters (8928) Reimbursements by Customers 500,000 600,000 (400,000)(480,000) 1,575,000 1,654,000 (267,750)(281,180) 1,736,000 1,824,000 2,010,000 (295,120)(310,080)(341,700) Net Subtotal Distribution System-$1,407,250 $1,492,820 $1,440,880 $1,513,920 $1,668,300Customer Design and Connection Services Distribution System-System Improvements 4/t2 kV Conversion of Maybell 1 and 2 (0001) Noah/South Hampton Underground System Rebuild (0102) Colorado/Ross/Oregon/Middlefield Undergound Conversion District #40 (0301) Reimbursement by PacBe!l and Cable TV 50,000 750,000 250,000 500,000 100,000 (40,000) Total 1999-04 568,000 (568,000) 1,090,000 $1,090,000 1, t 00,000 (880,000) 8,799,000 (1,495,830) $7,523,170 800,000 750,000 100,000 (40,000) 15 ELECTRIC FUND Project 1999-00 Distribution System-System Improvements - continued Substation Protection Improvement (8938)130,000 Eml~arcadero/Seale/Middtefield Under~ound 2,600,000Conversion District #37 (96.11) Reimbursements by Pac Bell and Cable TV (1,1M0,000) System Reconstruction and Improvements 2, 100,000(9803) Oregon/Colorado/Cowper Under~ound 1,500,000Conversion District #38 (9804) Reimbursement by Pacific Bell & Cable TV (600,000) 4/I 2 kV Conversion of Stanford Shopping 300,000Center (9902) Stanford Research Park Under~ound Cable/500,000Equipment Replacement (9903) East Meadow Circle Underground System I50,000Rebuild (9904) Conceptual Design for Utilities Bill Printing 231,539Process (9905) Reimbursement by other Utility Funds (92,43 l) Middlefield/Cowper/ColoradolOregon Underground Conversion District #39 (010t) Reimbursement by Pacbell Underground Cable/Equipment Replacement Donald Drive/Georgia Avenue (0103) Utilities Customer Information System (9357)260,000 Reimbursement by other Utility Funds 109,200) Substation Facility Improvements (8944)110,000 2000-01 2001-02 2002-03 2003-04 108,000 111,000 115,000 1!9,000 100,000 (40,000) 2,200,000 2,300,000 2,400,000 2,000,000 1,115,000 (446,000) 85,000 (34,000) 525,000 550,000 575,000 600,000 250,000 120,000 (50,400) 115,000 95,000 2,900,000 100,000 (38,000)(1,160,000)(40,000) 500,000 150,000 (63,000) 120,000 125,000 130,000 Net Subtotal Distribution System-System $6,794,908 $ 5,596,600 $ 4,276,000 $ 4,955,000 $ 2,969,000 Improvements Public Benefits Total 1999-04 583,00( 2,700,000 (1,080,000) 11,000,000 2,700,000 (1,080,000) 300,000 2,750,O00 150,000 231,539 (92,431) 3,095,000 (t,238,000) 750,000 530,000! (222,600) 600,000 24,591,508 16 ELECTRIC FUND Net Subtotal Public Benefits $80,000 $110,000 Project General Services-Street Lights Street Light Replacements (9354) General Services-Traffic Signals Traffic Signals Up~ade (8930) Reimbursement by federal and state government. 1999-00 2000-01 2001-02 2002-03 2003-04 81,000 85,000 89,000 93,000 97,000 380,000 (313,000) 170,000 175,000 180,000 185,000 General Services-Communications Communications Systems Improvements (8931) Net Subtotal General Services 152,000 159,000 167,000 175,000 183,000 $300,000 $414,000 $431,000 $448,000 $465,000 Miscellaneous Net Subtotal Miscellaneous $69,600 Total Project Costs $11,992,539 $9,123,000 $7,036,000 $8,771,000 Total Reimbursement by Other Utility Funds Total Reimbursement by Customers Total Other Reimbursements Reimbursement to the General Fund (514,031 )(50,400)(63,000) (667,750)(761,180)(535,120) (470,080) (t,953,000) (486,000) (72,000)(1,16o,ooo) 41,603 27,900 57,900 27,900 $5,992,000 (509,700) (80,000 S190,O00 i Total 1999-04 445,000 1,090,000 (313,000) 836,000 $2,058,000 $69,600 $42,844,539 (627,431 ) (2,943,830) (3,751,000 155,30.’- 17 P PROJECT DESCRIPTION This project involves several improvements to substation facilities, including replacement of batteries and battery chargers based upon their life expectancy; installation and replacement of capacitors; renovation of the security fences and entry gates; paving of driveways and parking areas in substations; upgrading of substation drainage systems; replacement of Remote Terminal Unit (RTU) equipment; and Other improvements. PROJECT JUSTIFICATION Timely replacement of batteries and battery chargers is vital to substation operation. The batteries provide critical direct current control power to operate the protective devices and the remote terminal units. The chargers maintain the batteries at full charge, in addition to supplying all the substation direct current power requirements. Capacitors are installed and replaced to maintain a 95 percent or better power factor at the time of pe.ak demand. Penalties from suppliers can accrue if the power factor drops below 95 percent. Renovation of the security fences and gates is needed to make the substations less susceptible to vandalism. Miscellaneous work, such as paving of driveways, improving drainage and rock resurfacing are also required to upgrade the substations. Beginning in 1999-00, the RTU terminals used for communication with the Supervisory Control and Data Acquisition (SCADA) Master Station will be replaced. The existing units are over 10 years old, use outdated technology, and have reached the end of their usefu! life. The replacements will cost approximately $40,000 at each of the City’s substations. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR PY Budget 1999-00 2000-01 2001-02 2002-03 2003-04 AMOUNT Ongoing $110,000 $115,000 $120,000 $125,000 $130,000 COMPONENTS Install new RTU at Hanover Substation ($40,000). Install new RTU at Hansen Way Substation ($40,000). Install new RTU at Adobe Creek Substation ($40,000). Install new RTU at Quarry Substation ($40,000). Install new RTU at Maybell Substation ($40,000). Sources of Funding: ELectric Fund 18 IMPACT AND SUPPORT ANALYSIS Environmental: Design Elements: Operating: Telecommunications: Categorically exempt under Section 15302 of CEQA, replacement of existing utility facilities. Fence and landscape work is done with support from landscape designers and is reviewed by the Architectural Review Board. None. None. COMPREHENSIVE PLAN This project furthers Policy L-79 of he Comprehensive Plan. !9 1999-2004 CAPITAL IMPROVEMENT PROJECTS GAS FUND Project 1999-00 2000-01 2001-02 2002-03 2003-04 Distribution System-Customer Design and Connection Services Gas System Extensions (8017) Reimbursement by Customers Net Subtotal Distribution System - Customer Design and Connection Services 511,000 522,000 534,000 4 ! 1,000 423,000 (383,250) (391,500) (400,500) (308,250) (317,250) 127,750 130,5110 133,500 102,750 105,750 Distribution System-System Improvements Gas Main Replacements Project 9 (9912) Gas Main Replacements Project 10 (0002) Gas Main Replacements Project 11 (0104) Gas Main Replacements Project 12 (0201) Gas Main Replacements Project 13 (0302) Gas Meters and Regulators (8019) Net Subtotal Distribution System - System Improvements 1,900,000 479,000 1,957,000 493,000 2,016,000 508,000 206,000 212,000 219,000 2,076,000 523,000 2,138,000 232,000 239,000 $2,625,000 $3,062,000 $2,743,000 $2,831,000 $2,916,000 Total Project Costs $3,136,000 $3,584,000 $3,277,000 $3,242,000 $3,339,000 Total 1999-04 2,401,000 (1,800,750) 600,250 1,900,000 2,436,000 2,509,000 2,584,000 2,661,000 1,108,000 $14,177,000 $16,578,000 20 1999-2004 CAPITAL IMPROVEMENT PROJECTS GAS FUND Project 1999-00 2000-01 2001-02 2002-03 2003-04 Total Reimbursement by Ctlstomers Reimbursement to General Fund Reimbursement to Electric Fund (383,250)(391,500)(400,500)(308,250) 20,733 14,550 29,550 14,550 206,653 18,000 22,500 (317,250) Total 1999-04 (1,800,750) 79,383 247,153 21 1999-04 CAPITAL IMPROVEMENT PROJECTS REFUSE FUND Project 1999-00 2000-01 2001-02 2002-03 2003-04 Total Project Costs $27,000 $1,500,000 Reimbursement to Genera! Fund Reimbursement to Electric Fund 11,873 7,350 9,850 7,350 49,409 12,000 15,000 Total 1999-04 $1,527,000 36,423 76,409 22 1999=04 CAPITAL IMPROVEMENT PROJECTS WASTEWATER TREATMENT FUND Project 1999-00 2000-01 2001-02 2002-03 2003-04 Plan’t Equipment Replacement (8021) System Flow Meter Replacen~ent Progam (8022) Interceptor Maintenance, Cleaning and Repair (9504) 1,500,000 1,500,000 1,500,000 1,600,000 1,600,000 60,000 60,000 60,000 60,000 60,000 100,000 Total Project Costs $1,660,000 $1,560,000 $1,560,000 $1,660,000 $1,660,000 Reimbursement to General Fund Reimbursement to Electric Fund 8,600 1t,160 7,500 Total 1999-04 7,700,000 300,000 100,000 $ 8,100,000 16,100 11,!60 23 1999-2004 CAPITAL IMPROVEMENT PROJECTS WATER FUND Project 1999-00 2000-01 2001-02 2002-03 2003-04 Distribution System - Customer Design and Connection Services Wa~er System Extensions (8013) Reimbursement by Customers Net Subtotal Distribution System - Customer Design and Connection Services 351,000 360,000 371,000 246,000 253,000 (263,250)(270,000)(278,250)(184,500)(189,750) $87,750 $90,000 $92,750 $61,500 $63,250 Distribution System - System Improvements Water Main Replacements Project 13 (9915) Water Main Replacements Project 14 (0004) Water Main Replacements Project 15 (0106) Water Main Replacements Project 16 (0203) Water Main Replacements Project 17 (0304) Water Receiving Station (0005) Service and Hydrant Replacement (8014) Water Meters (8015) Net Subtotal Distribution System - System Improvements 1,940,000 380,000 1,998,000 391,000 2,058,000 403,000 2,120,000 415,000 Total Project Costs 2,175,360 Reimbursement by Customers Reimbursement to General Fund Reimbursement to Electric Fund 90,000 170,000 73,000 75,000 77,000 80,000 82,500 211,000 217.000 223,000 243,000 250,000 $2,694,000 $2,851,000 $2,761,000 $2,858,000 $2,935,360 $3,045,000 $3,211,000 $3,132,000 $3,104,000 $3,188,360 (263,250)(270,000)(278,250)(184,500) 16,259 11,250 21,250 11,250 140,809 12,000 15,000 24 (189,75O) Total 1999-04 1,581,000 (1,185,750) $395,250 1,940,000 2,378,000 2,449,000 2,523,000 2,590,360 260,000 387,500 1,144,000 $14,099,360 $15,680,360 (1,i85,75o) 60,009 167,809 ¢lP PROJECT DESCRIPTION Independent of the system used to collect customer information and to prepare bills (the Utilities Customer Information System), the bills must be physically printed. This project will review the options that exist for the printing of utility bills, and will develop a conceptual design for a new method Or process to print bills. The options range from finding a company which can replace the technology currently used (which is no longer supported by a vendor) to outsourcing the entire process, with other opti.ons in between. PROJECT JUSTIFICATION The technology used to print Utilities bills is outdated and no longer supported by the vendor. Given the complex nature of printing these bills, it is important to review the whole range of options which exist to replace the current system. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR PY Budget 1999-00 2000-01 2001-02 2002-03 2003-04 AMOUNT $144,000 $231,539 COMPONENTS Review of bill printing process, including print fonts, programs that for- mat the bill statement, printers, and the steps performed in the Print Shop. Sources of Funding: Enterprise funds as shown below. t 999-00 ELECTRIC $139,108 GAS $34,453 REFUSE $23,409 WASTE- WATER TRT. $1t,160 WATER 23,409 TOTAL $231,539 IMPACT AND SUPPORT ANALYSIS Environmental:Not a project under CEQA. Design Elements:None. Operating:None. Telecommunications:None. COMPREHENSIVE PLAN The Comprehensive Plan contains no policies or procedures directly related to this project. 25 PROJECT DESCRIPTION This project provides for three new alternatively-fueled compact sedans for the use of Utilities Department employees assigned to the Elwell Court site, one new pick-up truck for the neyv tree inspector position within the Public Works Department, and one new sedan for the new Senior Power Engineer position added in 1998-99. The co~t of the three alternatively-fueled compact sedans will be shared by the Electric, Gas, Wastewater Collection, and Water Funds. The cost of the pick-up truck and sedan for the new positio.n will be entirely funded through the Electric Fund. PROJECT JUSTIFICATION The Utilities Department’s Engineering Division was relocated from the Civic Center to the Elwell Court site in fiscal year 1998-99. Since there are no pool vehicles available in close proximity to the Elwell Court site, there is a serious shortage of transportation for Utilities employees. It is necessary to purchase three additional vehicles for use at Elwell Court to replace those that were available when the division was located at the Civic Center. The new pick-up truck will provide transportation for the new Tree Section Inspector in the Public Works Department whose duties include power line clearing, enhanced tree maintenance, and planting programs. The new sedan for the Senior Power Engineer will be used for off-site transportation in support of the Fiber To The Home (FTTH) project. FUTURE FINANCIAL REQUIREMENTS FISCAL YEAR PY Budget 1999-00 AMOUNT $102,000 COMPONENTS Purchase of three new alternatively-fueled compact sedans ($60,000), and one pick-up truck and sedan ($42,000, Electric Fund only). 2000-01 2001-02 2002-03 2003-04 Sources of Funding: Enterprise Funds as shown below. ELECTRIC GAS 1999-00 $69,600 $13,200 WASTE WATER COLL.WATER TOTAL $7,800 $11,400 $102,000 IMPACT AND SUPPORT ANALYSIS *Environmental:Not a project under CEQA. . Design Elements:None. Operating: Telecommunications: Annual replacement and maintenance charges. None. 26 COMPREHENSIVE PLAN The Comprehensive Plan contains no policies or programs directly related to this project. 27 APPENDIX 5 Recommended Changes to Department Mission Statements, Key Plans and Impact Measures Mission Statements and Key Plans City Clerk Major Activity: Palo Alto Municipal Code (Page 78, Vol. 1) Mission Statement:To .Manage the publication of all City ordinances in the Palo Alto Municipal Code (PAMC), provide public access to the PAMC via the Internet, and maintain the PAMC in accordance with State Laws Community Services Functional Area: Arts and Culture (Page 162, Vol. 1) Key Plan:Continue to develop a partnership between Intel, the City of Palo Alto’s Art Center, and the Palo Alto Art Center Guild that will offer the Mid-Peninsula community a program that provides a greater understanding of both the value of the visual arts and the possibilities of technology. Functional Area: Cubberley Community Center (Page 168, Vol. 1) Key Plan:In 1999-01, continue planting of non-landscape areas and facility enhancements, utilizing community volunteers. (C19) Planning Functional Area: Transportation and Parking Management (Page 291, Vol. 1) Key Plan:Work with Chamber of Commerce to provide downtown merchants with commute alternatives information.(T-5) This key plan was moved from the Human Resources Depart~nent to clarify the difference between the employee commute program and the commute coordinator program in Planning. Public Works Functional Area: Structures and Grounds (Page 401, Vol. 1) Key Plan: Begin project development activities for the Public Safety Building including site and design approval, and environmental and architectural reviews and approval. Key Plan:In 2000-01 develop and finalize design and construction documents for the Public Safety Building. Functional Area: Private Development (Page 406, Vol. 1) Key Plan:In 1999-01 implement the automated permit tracking system throughout the Development Center operation. Storm Drainage Fund Functional Area: Storm Drainage System Improvements Key Plan:Work with participants of the San Francisquito Creek Joint Powers Authority (JPA), including neighboring cities, the Santa Clara Valley Water District and Coordinated Resource Management and Planning (CRMP) representatives to develop and implement short- and long-term actions to address flood and erosion control problems on San Francisquito Creek. (N-9) Impact Measures ADMINSTRATIVE SERVICES DEPARTMENT FUNCTIONAL AREA: FINANCIAL SUPPORT SERVICES IMPACT MEASURE 1. Collect and record all pre-closing financial data within 70 days of fiscal year end. 2. Post no more than 10 adjusting journal entries during the preparation of the City’s annual financial statements. (Revised from 25) 3. Deliver unaudited financials to the external auditors within 75 days after fiscal year end. 4. Obtain 2 awards from the California Society of Municipal Finance Officers (CSMFO) and the Government Finance Officers Association (GFOA) for the City’s annual financial statements. COMP. PLAN ITEM 1997-98 ACTUALS 70 days 80 days 1998-99 ESTIMATED ACTUALS 70 days 10 75 days 1999-00 PROPOSED BUDGET 70 days 10 75 days COMMUNITY SERVICES FUNCTIONAL AREA: PARKS SERVICES 2000-01 PROPOSED BUDGET 70 day,s 10 75 days IMPACT MEASURE i. Maintain 90 percent of turf and landscape areas at average level. (new) 2. Pick up 90 percent of litter and debris at a minimum of 3 days per week at average level. (new) 3. Inspect playground sand areas twice a weekly conduct safety inspections weekly at average level. (new) 4. Inspect 45 percent of contract maintenance areas once a week at average level. (new) 5. Clean and inspect 90 percent of tennis court equipment twice a month at average level. (new) COMP.1998-99 1999-00 2000-01 PLAN 1997-98 ESTIMATED PROPOSED PROPOSED ITEM ACTUALS ACTUALS BUDGET BUDGET rda n/a 90%90% n/a n/a 90%90% rda rda 90%90% rda rda 45%45% n/a rda 90%90% Impact measures for Parks Services are established based on National and regional benchmarks to establish levels of service for turf and landscape areas: Above Average - State of the art maintenance Average - Moderate Maintenance Below Average - Minimum maintenance levels. FUNCTIONAL AREA: OPEN SPACE AND SCIENCES SERVICES IMPACT MEASURE 1.Use analysis to identify and foster popular programs and classes so that at least 80 percent of maximum attendance (typically 20) is achieved in.75 percent of all programs offered. 2..Design and offer 4 revenue generating natural history classes and activities each quarter. 3.Maintain trails within open space areas to assure that 90 percent of the designated trails are open and accessible to hikers year round with no seasonal closures. 4.Systematically inspect 95 percent of open space restrooms, picnic facilities and camp~ounds on a weekly basis. COMP.1998-99 1999-00 2000-01 PLAN 1997-98 ESTIMATED PROPOSED PROPOSED ITEM ACTUALS ACTUALS BUDGET BUDGET n/a n/a 80%80% r~a n/a T-29 n/a n/a 90%90% n/a n/a 95%95% PLANNING DEPARTMENT FUNCTIONAL AREA: LIAISON, COORDINATION AND TECHNICAL ADVICE IMPACT MEASURE 1. Attend 90 percent of regularly scheduled interagency meetings that offer significant opportunities for coordination, such as Stanford University, Santa Clara County Association of Planning Officials and Congestion Management Progam of the Santa Clara Valley Transportation Authority. (Revised from 75) COMP.1998-99 1999-00 2000-01 PLAN 1997-98 ESTIMATED PROPOSED PROPOSED ITEM ACTUALS ACTUALS BUDGET BUDGET 79%90%90%90% FUNCTIONAL AREA: ADVANCE PLANNING IMPACT MEASURE 1. Complete one application for housing subsidy funds per two-year budget cycle 2. Review and comment on 100 percent of Rea! Estate Division lease and disposal activities and the CIP recommendations and actions where they potentially affect housing supply or the availability of sites for housing development. 3. Negotiate a desirable Below Market Rate component into proposed housing projects by the first public hearing. 4. Increase the number of permanently affordable, low-income rental housing units by an ayerage, annual increase of 25 units over a five-year period (1995-2000). COMP. PLAN ITEM 1997-98 ACTUALS 0 1998-99 ESTIMATED ACTUALS 1 1999-00 PROPOSED BUDGET 1 100%100%100% n/a 29 units 25 units PUBLIC WORKS DEPARTMENT FUNCTIONAL AREA: STREETS 2000-01 PROPOSED BUDGET 1 100% 25 units IMPACT MEASURE 1.Repair 80 percent of potholes within ten working days of notification 2.Respond to all requests to remove graffiti from within the City limits within five days 3. Prioritize and remove all objectionable ~affiti within two working days. 4.Coordinate and conduct 12 volunteer paint-out events for the ~affiti pro~am. COMP. PLAN ITEM H-18 1997-98 ACTUALS 78% rda rda rda 1998-99 ESTIMATED ACTUALS 80% 100% 2 days 1999-00 PROPOSED BUDGET 80% 100% 2 days 12 2000-01 PROPOSED BUDGET 80% 10o% 2 days 12 FUNCTIONAL AREA: TREES IMPACT MEASURE 1.Trim, prune or remove 20 percent of all front or rear easement flees on an annual basis, to minimize electrical service disruption. (Approximately 38,000 trees) 2.Percentage of emergency requ.ests for tree service responded to within one hour. COMP. PLAN ITEM 1997-98 ACTUALS 27% 100% 1998-99 ESTIMATED ACTUALS 30% 100% 1999-00 PROPOSED BUDGET 20% 10O% 2000-01 PROPOSED BUDGET 20% 100% APPENDIX 6: AMENDED PAGES Planning & Community Environment 1999-00 Expenditures by Functional Area Information Management Support Planning,Liaison, Coordination 5%Public Education & Technical Advice Development Review- 14%7%Multi.Family/Non- residential 12%Neighborhood Services & Programs Transportation & Parking Management 15% Advance Planning 8%Construction Review, Project Monitor 29% Development Review- Single-Family & Historic 6% $2,100 $1,800 $1,500 Sl,200 $6OO S300 $0 Expenditures (S~s)Expenditures ($O00s) COMMUNITY SERVICES DEPARTMENT 1999-00 HUMAN SERVICES CONTRACTS EXPENDITURE CATEGORY Adopted Agency Budget Requests 1998-99 1999-00 Adolescent Counseling Services - On-Campus Counseling A. lliance for Community Care - Service For Homeless American Red Cross - Homelessness Prevention Avenidas - Senior Services Children’s Health Council - Social Skills Group Therapy *Clara-Mateo Alliance - Homeless Shelter Community Association for Rehabilitation Emergency Housing Consortium Family Service Mid-Peninsula La Comida de California - Senior Nutrition MayView Community Health Center Outreach & Escort - Paratransit Subsidy PACCC - CC Subsidy and Outreach PAIRRS - Mediation Services Penin. Association of Retarded Children & Adults Penin. Ctn. for the Blind & Visually Impaired Project Sentinel - Mediation Services SCC Probation Department - Youth Council & Outreach Second Harvest Food Bank - Operation Brown Bag Senior Adult Lega! Services Social Advocates for Youth - Shelter & Safe Place Support Network for Battered Women YMCA - East Palo Alto Branch - Aquatic Swim YMCA - Palo Alto Branch - Ventura Activity Center Youth Community Services YWCA - Rape Crisis Center 71,041 95,716 7,268 7,268 10,469 13,000 397,692 430,230 61,460 25,000 29,943 41,626 137,717 12,504 20,000 6,572 17,071 9,225 10,000 6,000 381,724 402,005 61,774 t9,546 10,215 10,650 60,000 82,249 6,548 6,550 10,000 7,185 12,500 24,273 25,000 8,226 10,000 10,000 12,584 30,000 10,691 15,000 * Clara-Mateo Alliance is recommended to be funded for the 1999-OOfiscal year, the source will be Arrillaga Funds. Analysis of Changes from 1998-99 Adjusted Budget to Proposed 1999-00 Budget Item No.Where additional funding came from: 1.Sales Taxes 2.Property Taxes 3.Motor Vehicle 4.Transient Occupancy Tax 5.Interest Income 6.Miscellaneous Revenues 7.From Infrastructure Reserve Amount ($000) ¯ $0.5 $0.4 $o.1 $0.7 $0.5 $o.1 $1.1 Total $3.4 Items that have offsetting revenues or funded from other sources: 8.Elimination of rent revenue and expenditure for El Camino Park in accordance with the development agreement with Stanford University 9. Cost of Development Center offset by fee revenues 10. Additional Office Specialist position offset by paramedic revenues 11. Parks related costs partially offset by reimbursement from PAUSD 12. Local shuttle service offset by federal grant funding 13. Intermodel transit Center Study partially offset by Petroleum Violation Escrow Account Funds (PVEA) grant funding 14.Additional line clearing expenses offset by reimbursement from the Utility Funds 15.Expenses for parking garage maintenance offset by reimbursement from the Parking District Fund 16.Expenses associated with the construction of the hiking trail between the yacht harbor and Byxbee Park offset by Coastal Conservancy grant funding. 17. Bay Area Action Stewardship Agreement 0 0 0 ($0.1) 0 ($0.1) 0 0 0 0 Total ($0.2) Analysis of Changes from 1998-99 Adjusted Budget to Proposed 1999-00 Budget Where the funding went: 18. Net cost of new positions 19.Other salaries and benefits adjustments (including negotiated compensation adjustmJnts and reclassifications.) 20. New or augmented services including CIP 21.Increases to departments’ budgets to maintain current services 22.Golf Course Master Plan expenses which will be repaid by future Golf Course revenues 23.Change in placeholders for projects on timelines that do not coincide with the budget process 24.Elimination of one-time items from 1997-98 25.To Infrastructure Reserve Total Amount (S000) ($0.5) ($2.2) ($1 .o) ($1.1) ($0.6) ($0.6) $2.9 ($0.2) ($3.3) Net Change ($0.1)