HomeMy WebLinkAbout1999-05-27 City Council (3)TO:
ATTENTION:
BUDGET
’99 ’ ’01
HONORABLE CITY COUNCIL
FINANCE COMMITTEE
City of Palo Alto
City Manager’s Report
This report was submitted
to the Finance Committee at
its meeting on May 25, 1999.
FROM:CITY MANAGER DEPARTMENT:
ADMINISTRATIVE SERVICES
DATE:
SUBJECT:
MAY 27, 1999 CMR:266:99
RESPONSES TO FINANCE COMMITTEE QUESTIONS
DURING REVIEW OF THE PROPOSED 1999-01 BUDGET
AND RECOMMENDED CHANGES TO THE PROPOSED
1999-01 BUDGET
RECOMMENDATION
Staff recommends that the Finance Committee approve the
Proposed 1999-01 Budget, detailed in Attachments A through F.
changes to the
BACKGROUND
This report responds to the questions raised by the Finance Committee during its
review of the Proposed 1999-01 Budget. It also contains the changes made by the
Finance Committee to the Proposed Budget and those changes proposed by staff
for items that have come up since the Proposed Budget document was printed.
DISCUSSION
Finance Committee Questions and Requests for Information
Why is there a difference between the 1999-00 Proposed Budget for the
Street Improvement Fund ($3.5 million, Page 513, Vol. I) and the Street
Improvement Fund expenditures ($.9 million, Page 415, Vol. I)?
The $3.5 million represents the total amount budgeted for transfer to the
Capital Improvement Fund (CIP) from the Street Improvement Fund (SIF). Of
this $3.5 million, $2.6 million (page 420) goes to support the Streets
Maintenance CIP (9630) and $.9 million supports the remaining SIF CIP
projects (page 415 and page 422).
CMR:266:99 Page 1 of 8
o What is the decrease in landfill rent according to the plan that extended
and lowered the landfill rent and in what year does the landfill rent go
down? This plan was established a couple of years ago.
The schedule below identifies the appraised value of the rent for the landfill
each year and projects this value into the future using a three-percent inflation
factor. The second column below identifies the steady stream of rental
payments that the Refuse Fund is currently paying. In 2005-06, the rent
charges revert to a level consistent with the projected appraised valuation. It
should be noted that the level payment stream has ’been extended from eight
years to ten years. When the final phase of the landfill is closed, the Refuse
Fund will owe the General Fund $3.7 million, which is identified as the
payment in 2012-13.
This plan has changed from the original projections because the phase of the
landfill that will be closed in 2000-01 has been decreased from 34 acres to 23
acres. Rent is therefore higher than was originally anticipated. Staff may
recommend that the rental payments be~ adjusted in the future to smooth out the
payments. The effect would be to extend the payments into future years
beyond 2012-13 while maintaining the payments at a consistent level. This
could benefit both the General Fund and the Refuse Fund.
Year Land rental Even payments Difference
1995-96
1996-97
1997-98
1998-99
1999-00
2000-01
2001-02
2002-03
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
appraisal
inflation
$5,177,176
$5,177,176
$5,177,176
$5,482,287
$5,482,287
$3,789,270
$3,902,949
$4,020,037
$4,140,638
$4,264,857
$4,392,803
$4,524,587
$4,660,325
$4,800,134
$4,944,138
$5,092,463
$5,245,237
$o
with for 10 years
$4,288,747
$4,288,747
$4,288,747
$4,288,747
$4,288,747
$4,288,747
$4,288,747
$4,288,747
$4,288,747
$4,288,747
$4,392,803
$4,524,587
$4,660,325
$4,800,134
$4,944,138
$5,092,463
$5,245,237
$3,726,383
rent
inflation
($888,429)
($888,429)
($888,429)
($1,193,540)
($1,193,540)
$499,477
$385,798
$268,710
$148,109
$23,890
$o
$o
$o
$o
$o
$o
$o
$3,726,383
from
with
Total $80,273,540 $80,273,540 ($0)
CMR:266:99 Page 2 of 8
3. How much has been saved by adding contract managers?
The cost savings generated by the Purchasing Section as a result of the addition
of contract managers totaled $478,658 in 1997-98 and $498,808 for the first
three quarters of 1998-99. These savings have been realized through price
reductions achieved from seeking competitive bids, aggressive sourcing,
contract negotiations, and the elimination of poorly drafted specifications.
Source of Savings 3rd Quarter
1998-99 Actual
$167,837
$143,576
S95,436
1997-98 Actual
Competitive Bids $329,911
Negotiation $114,957
Specification or Source $12,784
Change
Process Change $9,138 $5,000
Other $82,821 $16,006
TOTAL SAVINGS $498,808 $478,658
TOTAL PURCHASES $38,898,578 $52,584,218
PERCENTAGE OF 1.3%1%
PURCHASES SAVED
o
Purchasing will continue to monitor the cost savings generated by these
positions through an impact measure, which was established in the 1997-98
Budget, "Save 5 percent of annual purchase volume through effective
purchasing techniques."
What items contributed to the savings indicated in the impact measure for
the Consulting and Special Studies Major Activity (Page 131, ¥ol. I) for
1997-98 actuals?
The 1997-98 savings resulted from working with departments to pursue
alternative funding mechanisms for new programs and the identification of
savings opportunities through analytical studies. These efforts resulted in
savings of $110,000 as indicated in the table below.
Source of Savings
Identified opportunities to
payments to PASCO
Golf Course debt issuance
TOTAL SAVINGS
decrease
Amount Saved
$32,000
$78,000
$110,000
CMR:266:99 Page 3 of 8
5.Describe the activities that are planned for the Electric Utility Centennial
Celebration.
January 2000 is the anniversary of the founding of the City of Palo Alto
Utilities’ publicly owned electric utility and marks its first 100 years of
operation. To commemorate this important milestone, the foresight of its
municipal utility founders, and the continual support of the Palo Alto
community, the Utilities Department plans celebratory and educational
activities during the year 2000.
To inaugurate the Centennial Celebration and advance public awareness, the
Utilities will be one of the co-sponsors for the City of Palo Alto Millennium
Party. Sponsorship activities under evaluation include installation of electric
lighting archways over street intersections similar to the historical archways,
which existed near the turn of the century. Another possibility could be co-
sponsorship of transportation alternatives to and/or from the event. With the
sponsorship of such events, the Utilities will leverage the opportunity to
promote brand awareness, signify the Centennial milestone, and remind
citizens of the benefits of their community-owned utility system.
The showcase event of the Electric Utility Centennial Celebration will be a
three-month historical exhibit at the American Heritage Museum featuring the
impact of the Utilities in the community. An opening reception at the Museum
will kick-off the Centennial exhibit which will feature hands-on interactive
demonstrations, antique utility equipment, educational graphic displays, and
educational tours and videos.
Additional events and outreach activities throughout the year may include: a
booklet chronicling the history of the City of Palo Alto Utilities, a Civic Center
lobby display about the history of the Utilities during Energy Awareness
Month in October, the production of commemorative souvenirs with the City
of Palo Alto Utilities logo for visitors to public events, and an educational
campaign about the utilities which would include facility tours, schools
presentations, bill inserts, newspaper ads, etc. The commemorative history
booklet and interactive models are intended to be used beyond 2000 to
highlight the City of Palo Alto Utilities at public speaking engagements,
classroom presentations, utility industry conferences and legislative rallies.
6. Provide the Finance Committee with additional information regarding
placeholders.
As in previous years, there are a few placeholders included in the City
Manager’s 1999-01 Proposed Budget. These items are identified on page 22 of
CMR:266:99 Page 4 of 8
Volume One of the Proposed Budget in the section titled "Non-Departmental
Expenditures". These placeholders are proposed for programs whose
implementation plans were not fully developed at the time the Proposed
Budget was finalized, but are likely to occur during the fiscal year. By
establishing placeholders outside of departmental budgets, the City Manager is
able to closely control the use of these funds. The Municipal Code does not
allow these funds to be released without authorization of the City Manager. In
addition, if there are any proposed staffing changes they must be returned to
the City Council for approval. These placeholders allow for prudent fiscal
planning by allocating funds for i~nticipated programs within the proposed
budget under the direct control of the City Manager.
The following placeholders are proposed in the 1999-01 Proposed Budget:
$300,000 - Staffing needs that may be identified and are related to the
Infrastructure Master Plan (IMP); The original plan estimated yearly
staffing needs of approximately $500,000. This placeholder is intended to
address the first few years of needs, contingent on Council approval of the
recommendation contained in the IMP staffing study.
$200,000 - Implementation of the first phase of the Information
Technology Strategic Plan; This funding will be utilized contingent on
Council approval of the recommendations in the Information Technology
Strategic Plan.
$150,000 - Presently unidentified future needs for Historic Preservation;
At this time staff anticipates recommending the addition of a Historic
Preservation Officer for ongoing Historic Preservation work in lieu of
continued ongoing use of contract resources. This funding would support
this position and include associated costs for the ongoing work.
$50,000 - Millennium Celebration.
$50,000 - To address workload and staffing issues within the Children’s
Theatre.
o Open Space impact measure 3 on page 196 needs a clear definition of the
"A-I" standard that is referred to. Staff should also explain how trail
maintenance standards are, or will be, developed.
Staff recommends replacing "Systematically clear brush and maintain trail
tread according to "A-I" standards on 90 percent of open space trails" with:
"Maintain trails within open space areas to assure that 90 percent of the
designated trails are open and accessible to hikers year round with no
seasonal closures."
CMR:266:99 Page 5 of 8
The goal of this impact measure is to ensure that trails are maintained in a safe
condition and can be used by visitors all year. Drainage will be checked, brush
trimmed back, poison oak controlled, and ruts filled. The 90 percent
measurement refers to the percentage of open space trail miles that will be kept
clear and passable year round.
Staff will implement a process to develop written standards for the
maintenance and construction of trails within open space areas. These
standards should be easy to understand, practical, well grounded in
environmental protection, and unique to Palo Alto’s open space goals. They
should take into consideration the protection and maintenance of the natural
environment and the safety, needs, and enjoyment of the varied user groups
that frequent open space trails.
The process would include:
The creation of a review committee representing environmental concerns to
assess current trail conditions, safety issues, erosion, and other maintenance
needs.
The identification of practical and realistic measures to minimize or avoid
impact upon sensitive resources. Additionally, staff will seek assistance
from the Native Plant Society to survey and index rare or endangered plant
species.
The compilation of trail maintenance and construction standards that have
been developed by other agencies and jurisdictions, and to the extent they
are useful, the incorporation of new trail maintenance standards and
techniques.
An analysis of how these standards were developed and how safety and
environmental issues were addressed.
With input from the review committee, the development of standards for
open space trails that incorporate the above considerations and ensure a safe
and pleasurable experience for all visitors.
Once trail standards are developed, a written set of guidelines for the
maintenance and construction of trails within open space will be developed.
Trails will be inspected regularly and an annual maintenance schedule will be
established and made accessible to the public.
Items Proposed to be included in the Budget Adoption staff report
There are few items that have recently been identified by staff, or discussed by the
Council after the 1999-01 Proposed Budget was prepared. These items are listed
CMR:266:99 Page 6 of 8
below and staff proposes adding them to the package that is forwarded to Council
for adoption of the 1999-01 budget. These include:
Changes to the table of organization and a new CIP Project to support the Fiber
to the Home project recently approved by Council. Costs are expected to be
$190,000, which include salary and benefits of $125,000 for a Senior
Telecommunications Engineer, $40,000 for consultant support during RFP
analysis, and $25,000 for office equipment and a new vehicle for the new
engineer.
Parking assessment engineering and Proposition 218 balloting services in
support of the new Downtown parking structures ($80,000).
Temporary Community Service Officer (0.5 FTE) for Valet parking
monitoring activities ($22,000). Staff is evaluating the program for possible
cost recovery opportunities.
Updated General Fund and Utility Funds Summaries
Attachments A and B include changes to the General Fund, Electric Fund, Refuse
Fund, and CIP budgets recommended by staff. These changes are for items
discussed during the Finance Committee budget hearing process or for items
inadvertently omitted from the budget document. Attachments C and D include
updated General Fund and Utility Fund Summaries, which have been updated to
include the changes in Attachments A and B. In addition, a minor change has
been included in the General Fund Summary to correctly reflect charges to City
departments for use of space at Cubberley in the adjusted budget column. This
provides a more accurate comparison with the proposed budget column. The
Utility Fund Summary has been revised to recatagorize certain items so that the
Fund Summary more closely matches the categories shown in the Fund Summary
for each utility at the beginning of each chapter of Volume 2.
Text Changes Suggested by the Finance Committee
Identified in Attachment E are some text changes identified by the Finance
Committee. These include two changes to CIP project descriptions. The major
text changes are identified on this list. A more comprehensive list will be
provided as part of the package that is forwarded to the Council for adoption of the
budget.
Recommended Changes to the Summary of Changes in Expenditures-Table
Staff will recommend a new analysis of changes in revenue and expenses as part
of the pages that will be forwarded to Council for final consideration of the 1999-
CMR:266:99 Page 7 of 8
01 Proposed Budget. This new table will replace the table currently on Page 19,
Volume I.
RESOURCE IMPACT
The impact of the changes to the Proposed 1999-01 Budget is provided at the end
of each fund (Attachments A and B), and will be included in Exhibit B, which the
full Council receives for Budget adoption. The impact on the General Fund
Budget Stabilization Reserve as indicated in Attachment A is a combined decrease
of $110,000 in 1999-01. Attachment C is a revised General Fund Summary
reflecting the change~ in Attachment A. Attachment F reflects the "funding
recommended by the Finance Committee in 1999-00 for the human service
contract agencies.
POLICY IMPLICATIONS
These recommendations are consistent with existing City policies.
ENVIRONMENTAL REVIEW
There is no environmental assessment required for this report.
ATTACHMENTS
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
Attachment F
Changes to the 1999-01 Proposed Budget (General Fund)
Changes to the 1999-01 Proposed Budget (Utility Funds)
1999-01 General Fund Summary
1999-01 Utility Fund Summaries
Text Changes
1999-00 Proposed Human Service Contracts
PREPARED BY: . Steven Montano, Senior Financial Analyst
. David Ramberg, Senior Financial Analyst
DEPARTMENT HEAD APPROVAL BY: ~-/--~-- ~Zi~_
CARL YEAT;~/, Director
CITY MANAGER APPROVAL:
CC: n/a
CMR:266:99 Page 8 of 8
Z
ATTACHMENT C
CITY OF PALO ALTO
1999-01 GENERAL FUND SUMMARY (O00’S)
REVENUE
1998-99 :."/ 199900
1997-98 Adjusted
Actuals Budget
Sales Taxes 20,011 20,300
Property Ta~es 8,903 9,135
Utility Users Tax 5,780 5,950
Transient Occupancy Tax 5,846 6,350
Other taxes, fines & penalties 6,694 6,686
Service fees and permits 8,872 -8,589
Charges to Other Funds 7,554 8,455
Rental Income 10,022 9,993
Other Revenues 10,036 10,434
Total Revenues $83,718 $85,892
Plus Operating Transfers In 12,824 14,439
i:i;
$ Change
Proposed
To 1998-99 %
Adjusted Change
470 2.3%!
36~4.0%
(175)(2.9%)
675 10.6%
386 5.8%
1,805 21.0%
464 5.5%
(154)(1.5%).
27 0.3%
$3,863 $4.5%
(1,451)(10.0%)
From Infrastructure Reserve 0 0 ’)~ ~11i6~"1,161 100.0%
EXPENDITURES
19,917
(437)(2.8%)
137 0.7%
(87)(0.6%)
488 8.0%
221 1.2%
(1,198)(9.3%)
2,423 38.9%
213
$1,772 $1.9%
1,893 30.3%
Administrative Departments 13,306
Community Services " 17,620
Fire 13,560 14,514
Planning 5,063 6,095
Police 16,794 17,792
Public Works 10,948 12,883
Non-Departmental 5,006 6,227
To Infrastructure Reserve
Total Expenditures $82,297 $92,904
Operating Transfers Out
[TOTAL USEOF FUNDS,
7,891 6,248
3,689:/ 3.7%~
(116) (9.8%)
$97;180
Net Surplus/(Deficit)$ 6,354 $ 1,179
$ Change
Proposed
To 1999-00 %
Proposed Change
401 1.9%
350 3.7%
115 2.0%
1,035 14.7%
200 2.8%
605 5.8%
229 2.6%
116 1.2%
(238)(2.3%)
$2,813 3.1%
(89)(0.7%)
(5) (0.4%)
31 0.2%
76 0.4%
0 0.0%
(316)(4.8%)
10 0.1%
(55)(0.5%)
2,391 27.6%
367
$2,504 2.6 %
(550) (6.8%)
: : $ li931;",: : 1;9%
$ 789 74.2%
1999-01 GENERAL FUND RESERVES (000’s)
CHANGES AND BALANCES
RESERVES
Budget
Stabilization
Reserve
Infrastructure *
Reserve for Streets
and Sidewalks
Reserve for
Emergencies
Reserve for
Encumbrances and
Reappropriations
Stores Inventory
and Notes
Receivable
1998-99 1998-99
1997-98 Adopted 1998-99 Midyear Projected
Actual Changes BAO’s Adjustment 6/30/99
19,050 1,379 (3,259)1,830 19,000
12,588 1,208 13,796
263 (341)343 265
5,875 (228)(47)275 5,875
5,036 5,036
Projected
6/30/00
2,642
20,328
12,848
0
5,875
5036
2,642 2,642
~ 2000~01
Projected,
~;Changes
2000-01
Projected
6/30/01
22,180
12,272
5,875
5O36
2,642
I
* The use of the Infrastructure Reserve in 1999-200 and 2000-01 is not included in the sum of the projected changes because it is
utilized as a source of funding for the fund summary above.
ATTACHMENT D
CITY OF PALO ALTO
1999-00 PROPOSED UTILITY FUNDS SUMMARY ($000)
Wastewater Storm
Electric Gas Collection Water Refuse Drainage
Fund Fund Fund Fund Fund Fund
Wastewater
Treatment
Fund
REVENUES
Net Sales
Interest Income
Other Income
EXPENDITURES
57,401 15,873 9,587 13,287 ’18,624 2,124 12,
6,040 917 1,014 722 692 333 525
9,405 473 577 381 2,713 162 69
Utility Purchases 24,390 10,510
Treatment Plant
Charges
Refuse Collection
Services
Salaries and Benefits 7,019 2,504
Other Expenses 5,996 945
Allocated Charges 4,538 2,339
Debt Service 11,391
Subtotal
4,778
5,279
7,380
1,005 2,139 2,320 629
402 747 7,215 479
1,013 1,587 1,530 508
125 397 899
3,949
1,064
738
$ 53,334 $ 16,298 $ 7,323 $ 9,752 $ 18,842 $ 2,515 $ 11,148
Equity Transfer
Rent
Other Transfers
Capital
Improvement
Program
TOTAL USE OF
FUNDS
7,316 2,475 2,044
2,174 163 88 825 4,289
73 199 113 138 38
11,629 3,136 5,263 3,045 27
$ 74,526 $ 22,271 $ 12,787 $15,804 $ 23,196
14
208
$ 2,737
0
0
9
1,660
CITY OF PALO ALTO
2000-01 PROPOSED UTILITY FUNDS SUMMARY ($000)
Wastewater Storm
Electric Gas Collection Water Refuse Drainage
Fund Fund Fund Fund Fund Fund
REVENUES
Net Sales 57,202 15,945 10,779 14,889 18,624 4,995
Interest Income 6,040 917 1,014 722 692 37
Other Income 9,096 482 584 388 2,613 0
Wastewater
Treatment
Fund
13,244
575
70
EXPENDITURES
Utility Purchases 24,142 10,520 0 0 0
Treatment Plant 0 0 5,018 5,517 0Charges
Refuse Collection 0 0 0 0 7,380Services
Salaries and Benefits 7,317 2,635 1,073 2,274 2,404
Other Expenses 5,908 898 398 741 7,382
Allocated Charges,4,618 2,378 1,024 1,613 1,557’
Debt Service 11,531 0 125 0 397
Subtotal $ 53,516 $ 16,432 $ 7,638 $ 10,145 $ 19,122
Equity Transfer 7,316 2,475 0 2,044
Rent 2,239 167 91 850 4,289
Other Transfers 59 39 15 28 19
Capital Improvement 9,008 3,584 5,420 3,211 1,500Program
TOTAL USE OF
FUNDS
0
0
795
390
514
936
$ 2,635
0
0
181
$ 72,139 $ 22,696 $ 13,164 $ 16,278 $ 24,930 $ 2,816
0
0
3,953
1,091
738
$11,431
1,560
$12,991
CITY OF PALO ALTO
UTILITY FUNDS RESERVES SUMMARY ($000)
ELECTRIC FUND
Emergency Plant
Replacement
Distribution Rate
Stabilization Reserve
Supply Rate
Stabilization Reserve
Calaveras
Public Benefit Program
Central Valley Project
O&M
Shasta Rewind Loan
Subtotal
GAS FUND
Emergency Plant
Replacement
Distribution Rate
Stabilization Reserve
Supply Rate
Stabilization Reserve
Subtotal
1999-00
PROPOSED
CHANGES
498
2,130
(4,428)
67
0
0
*(1,6S0)
33
(2,907)
(2,134)
,(5,008)
2000-01
PROPOSED
CHANGES
53
1,633
3,135
(4,694)
72
0
0
$199
35
(3,253)
(2,134)
$(5,352)
1999-00
COUNCIL
GUIDELINE
4,265
4,061-
8,122
6,927-
13,855
62,354
1,470
1,375-
2,749
1,817-
3,633
2000-01
COUNCIL
GUIDELINE
4,265
4,113-
8,225
6,523-
13,045
62,354
1,470
1,381-
2,762
1,825-
3,650
WASTEWATER
COLLECTION
FUND
Emergency Plant
Replacement
Rate Stabilization
Reserve
Subtotal
WATER FUND
Emergency Plant
Replacement
Rate Stabilization
Reserve
Subtotal
REFUSE FUND
Rate Stabilization
Reserve
Water Resources Board
Subtotal
STORM DRAIN
FUND
Rate Stabilization
Reserve
Subtotal
1999-00
PROPOSED
CHANGES
16
(1,625)
$(1,609)
25
(1,439)
$(1,414)
(1,167)
200041
PROPOSED
CHANGES
28
(815)
$(787)
25
(304)
$(279)
(3,001)
1999-00
COUNCIL
GUIDELINE
1,007
2,691-
5,382
1,470
3,967-
7,935
2000-01
COUNCIL
GUIDELINE
1,007
3,163-
6,326
1,585
4,521-
9,042
1,862-
3,725
0
$(1,167)
(118)
$(118)
0
$(3,001)
2,216
$2,216
WASTEWATER
TREATMENT FUND
Emergency Plant
Replacement
Rate Stabilization
Reserve
Subtotal
Emergency Plant
Replacement
Rate Stabilization
Reserve
Calaveras
Public Benefit Program
Central Valley Project
O&M
Shasta Rewind Loan
Water Resources Board
1999-00
PROPOSED
CHANGES
2000-01 1999~0 2000-01
PROPOSED "~:":B~ANCEi~ COUNCIL COUNCIL
CHANGES ~-:~’~;~:6/~0/01:~ GUIDELINE GUIDELINE
88 88
308 810
$396 $898
215 :f"?:~ 5,730-229
(6,454) "i i’I (1,713)
(4,428) ~!:ii~ii:,.16. ~. ~.8_9 (’<4,694)
67 i’ ~ .~".’,. ’.’I,600:72
0 0
0 0
0 0
:,!$(i0’600);:> iI
1,421 1,421
1,893 -1,987 -
3,786 3,973
ATTACMENT E
Recommended Changes to the
Text of the 1999-01 Proposed Budget
Cit~£ Auditor
Change text in the Department Overview (Page 45, Vol. I) to include the Word "citywide" as
follows:
The a~dit staff will continue its focus toward operational auditing in the 1999-01
budget years and will report audit issues that result in potential citywide savings
of at least 25 percent of the City Auditor’s annual budget on an annual basis.
City Clerk
Revise the mission statement regarding the Palo Alto Municipal Code as follows (Palo Alto
Municipal Code Major Activity; Page 78, Vol. I):
To manage the publication of all City ordinances in the Palo Alto Municipal Code
(PAMC), provide public access to the PAMC via the Internet, and maintain the
PAMC in accordance with State Laws.
Administrative Services Department
Question:What is the actual number of audit adjusting entries for 1997-98?
Answer:This impact measure will be revised as follows (Financial Reports Major Activity;
Page 116, Vol. I):
Post no more than 10 adjusting journal entries after delivery of the unaudited
financials to the external auditors.
1997-98 4
1998-98 Estimated Actuals 10
1999-00 Proposed Budget 10
2000-01 Proposed Budget 10
Public Works
Add language as either a key plan or impact measure regarding the Development Center (Private
Development Functional Area; Page 406, Vol. I):
In 1999-01 implement the automated permit tracking system throughout the
Development Center operation.
Change key plans for Public Safety Building (Structures and Grounds Functional Area; Page
401, Vol. I)
¯Begin project development activities for the Public Safety Building including
site and design approval, and environmental and architectural reviews and
approval.
¯In 2000-01 develop and finalize design and construction documents for the
Public Safety Building.
Development Center
Where appropriate the Development Center will be referenced with key plans and impact
measures in the Fire and Utilities departments.
Commute Coordinator
The key plan associated with the Commute Coordinator will be moved from the Human
Resources Department to the Planning Department Transportation Functional Area (Page 291,
Vol. 1). Different position titles will be provided to the two commute coordinator positions to
differentiate between the position that focuses on downtown employee commute issues and the
position that manages the City commute alternatives program.
Capital Improvement Program
Provide more project information in the project description paragraph of the CIP 19812,
Arastradero Gateway Preserve (Page 441, Vol. I). The project description is proposed to be
replaced with the following text:
This project phase will consist of finalizing construction plans and initiating construction
of a public gateway facility at the Arastradero Preserve adjacent to the existing parking
lot. The modular building, as conceptually envisioned, will consist of an office/work
space with attached storage, restrooms, and a 432 square foot meeting room/classroom.
The facility will be ADA accessible and will include trails to the building and
landscaping. With the input of a community task force, the City Council referred the
conceptual design plans for the proposed gateway facility to the Planning Commission
for site and design review in October 1998. Once reviewed by the Planning Commission
and the Architectural Review Board, the draft plans with recommendations will be
returned to the City Council for review in 1999-00. This project phase will begin after
City Council approval.
Add the following language to the project description of CIP 10020, Office Space Renovation
and Reallocation (Page 475, Vol. I):
Work scheduled to be accomplished in 1999-00 includes the renovation and consolidation of
Planning staff to the fifth floor, relocation of the City Attorney’s Office to the 8th Floor, and
relocation of selected Administrative Services staff to the mezzanine level.
Revise project description of Mitchell Park Facilities Improvements CIP 19803 (Page 471, Vol.
I). Staff will bring to Council a revised project description on budget adoption night, June 28.
Storm Drainage Fund
Change the fourth key plan on page 269, Vol. II to read as follows:
Work with participants of the San Francisquito Creek Joint Powers Authority (JPA),
including neighboring cities, the Santa Clara Valley Water District and Coordinated
Resource Management and Planning (CRMP) representatives to develop and implement
short- and long-term actions to address flood and erosion control problems on San
Francisquito Creek. (N-9)
Utilities
Language will be included in the Utility Funds Overview (Page 9, Vol. II) and the Electric Fund
Overview (Page 21, Vol. II) regarding the Development Center and Fiber to the Home programs.
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