Loading...
HomeMy WebLinkAbout1999-05-11 City CouncilBUDGET ’99- ’01 City City of Palo Alto Manager’s Report TO:HONORABLE CITY COUNCIL ATTENTION: FINANCE COMMITTEE FROM:CITY MANAGER DEPARTMENT:ADMINISTRATIVE SERVICES PLANNING AND COMMUNITY ENVIRONMENT DATE:MAY 11, 1999 CMR:232:99 SUBJECT:COMPREHENSIVE PLAN STATUS REPORT This is an informational report and no Council action is required. BACKGROUND With Council adoption of the 1998-2010 Comprehensive Plan, staff committed to ensuring that the Comprehensive Plan remained a dynamic document that shaped the future of Palo Alto. To accomplish this, a number of steps have been taken, including integrating the Comprehensive Plan into the budget process and budget documents. Another important step has been the creation of’the Comprehensive Plan Implementation Plan and a status report which will highlight the City’s progress in implementing the Plan. DISCUSSION To oversee the implementation of the Comprehensive Plan, the City Manager has created a Comprehensive Plan Steering Committee. Its mandate is: to assist in the establishment and maintenance of Comprehensive Plan priorities; to facilitate the allocation of resources towards the implementation of the Comprehensive Plan during the budget process and on a periodic basis throughout the year; to review amendments and changes to the Comprehensive CMR:232:99 Page 1 of 3 Plan Implementation Plan; to provide input regarding budget and Capital Improvement Program questions; to provide education and outreach within the City regarding the Plan; and to ensure that implementation is accomplished in a timely manner. The Committee consists of representatives of the Administrative Services, Community Services, Planning and Community Environment, Police, Public Works, and Utilities Departments. An important tool of the Steering Committee will be the Comprehensive Plan Status Report, which is attached to this report. The Status Report will allow the Committee to monitor progress in implementing the Comprehensive Plan, and to identify areas where public education and outreach might be useful. It will also allow the Committee to identify potential conflicts between goals and funding, and to recognize significant policy questions. In turn, this information may be used by the City Manager and the City Council for decision- making purposes during the budget process. Staff intends to distribute the Status Report annually, during the budget review process. It is hoped that the Council will use the Status Report as a guide when weighing policy decisions and to assist in decision-making regarding allocation of resources. The template for the Status Report is the Comprehensive Plan Implementation Plan. The Implementation Plan contains every program in the Comprehensive Plan, identifies the lead department or agency, and indicates the timing of the item. The timing of the items assumes that 1998-99 is year zero of the Comprehensive Plan, and is broken down into the following categories: ongoing, which indicates that the program is currently being addressed; 0 to 12 years, which indicates that activities will periodically occur over the life of the Comprehensive Plan; 0 to 2 years, which applies only to the Planning Division and indicates that implementation of the program should begin in the 1999-01 budget cycle (unless otherwise indicated); 3 to 7 years, which again applies only to the Planning Division and indicates that a program will be initiated in years 3 to 7 of the Comprehensive Plan; 0 to 7 years, which indicates that the program will be initiated within the next 7 years; and 8 to 12 years, which indicates that the program will not be initiated until year 8 or later. The Status Report uses this information, and adds to it an update on the status and the funding for the accomplishment of the programs. The Status Report is organized by Comprehensive Plan element. To increase its ease of use, each program and policy listed is in color, which indicates the timing of the item. The colors of the categories are as follows: ongoing is blue, 0 to 12 years is lime, 0 to 2 years is gold, 3 to 7 years is aqua, 0 to 7 years is magenta, and 8 to 12 years is purple. When reviewing the Status Report, it is important to remember that 1998-99 workplans were developed before approval of the Comprehensive Plan. Given that, it is impressive how CMR:232:99 Page 2 of 3 many of the programs of the Comprehensive Plan are already included in City activities. Further, it can be seen that many activities are proposed to be undertaken during the 1999-01 budget years. It is the expectation of staff that the Status Report will show even more progress when prepared as part of the interim (2000-01) budget review process. ATTACHMENT Attachment A: 1998-99 Comprehensive Plan Implementation Plan Status Report PREPARED BY:Melissa Cavallo, Assistant Director, Administrative Services Shannon Gaffney, Senior Financial Analyst DEPARTMENT HEAD APPROVAL: ,_,~,T.YEAT lrec or, Admlmstrat~ve Services Director,and Community Environment CITY MANAGER APPROVAL: CC:N/A Manager CMR:232:99 Page 3 of 3