HomeMy WebLinkAbout1999-03-16 City Council (9)C ty
City of Palo Alto
Manager’s Report
TO:
ATTN:
HONORABLE CITY COUNCIL
FINANCE COMMITTEE
:’ROM:CITY MANAGER DEPARTMENT: PUBLIC WORKS
DATE:MARCH 16, 1999 CMR:176:99
SUBJECT:THIRD FLOOR RENOVATION AND RELOCATION OF UTILITIES
STAFF
This is an informational report and no Council action is required.
BACKGROUND
This report provides information on the Renovation of the Third Floor - Civic Center Capital
Improvement Project, (CIP) # 19922. The project, description and budget are included in the
Midyear Financial Summary and Budget Amendment Ordinance staff report.
This relocation of Utilities staff is the third phase in the larger, citywide effort to alleviate
overcrowded staff conditions. The first project relocated Utilities Engineering staff from the
Civic Center third floor to 1007 Elwell Court. The second phase, currently nearing
completion, relocates staff from various departments and locations to 285 Hamilton Avenue,
creating the Development Center.
DISCUSSION
This project includes the renovation of the third floor, the acquisition of modular work
stations, and the relocation of Utilities staff from the eighth floor and mezzanine level to the
third floor. Ceiling tile and light fixtures which are original to the building (30 years old)
will be replaced. The new light fixtures will be energy efficient florescent fixtures. The
typical payback period for this type of lighting upgrade is less than two years. Interior
partition walls will be removed to provide an open office layout consistent with other floors
in the building. Minor modifications to the heating, ventilation and air conditioning system
as well as the life/fire safety system will be required. Renovation work will als0 include
new finishes (paint and carpet) which ar.e due for upgrade. In addition to the renovation
costs, the project provides for new modular furniture throughout the floor and moving costs.
The modular furniture currently used by Utilities staff on the eighth floor and mezzanine will
be reused by General Fund departments in future phases of the project.
With the completion of the third floor renovation, Utilities will occupy 1.5 floors in the Civic
Center, 1.0 resulting from this project.
CMR:176:99 Page 1 of 2
RESOURCE IMPACT
Project costs of $460,000 will be charged to the Rate Stabilization Reserves for the Water,
Gas, Electric, and Wastewater Collection funds. The Utilities Fund will receive a credit
against its annual rend paid to the General Fund the portion of the project that improves the
third floor of the Civic Center building ($240,000), spread over eight years. The project
description for CIP # 19922 and budget are included in the Midyear Financial Summary and
Budget Amendment Ordinance staff report.
POLICY IMPLICATIONS
This report does not represent a change to existing City policies.
ENVIRONMENTAL REVIEW
This project is exempt from CEQA under Section 1530 of the CEQA guidelines.
ATTACHMENTS
Attachment A: Project Schedule
PREPARED BY: Karen Smith, Facilities Manager
DEPARTMENT HEAD:
GLENN S. ROBERTS
Director of Public Works
DEPARTMENT HEAD:
CITY MANAGER APPROVAL:
EDWARD MRIZEK
Director of Utilities
Assistant City Manager
CMR: 176:99 Page 2 of 2
ATTACHMENT A