HomeMy WebLinkAbout1999-03-16 City CouncilCity of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTENTION:
FROM:
FINANCE COMMITTEE
CITY MANAGER DEPARTMENT:
DATE:MARCH 16, 1999
ADMINISTRATIVE
SERVICES
CMR:163:99
SUBJECT:1998-99 MID-YEAR CAPITAL IMPROVEMENT PROGRAM
PROJECTS STATUS REPORT
This is an informational report and no Council action is required.
BACKGROUND
This report provides the Finance Committee with information on the status of the City’s
Capital Improvement Program (CIP) projects as of December 31, 1998. In the attached
matrix (Attachment A), all City departments have submitted information on their projects
and commented on any issues which might cause a change in the scope or timing of the
projects. Information in this report is intended to keep Council abreast of progress on all CIP
projects that were open at the beginning of the 1998-99 fiscal year and on those projects
which were added or completed during the current year.
DISCUSSION
The attached matrix categorizes CIP projects into minor projects (projects which can be
completed within a one-year period) and multi-year projects (projects which have multi-year
budgets and/or complex implementation schedules with identifiable phases). The projects
status portion of the matrix identifies the phase the project was in as of December 31, 1998.
Information on phases is intended to give Council a perspective on how much progress was
made on a project. Three distinct phases are utilized, as follows:
CMR:163:99 Page 1 of 3
Phase:
Pre-Design
Design
Construction
Activities:
o Preparation of feasibility study
o Development of a master plan
o Definition of a project scope
o Preparation of an Environmental Impact Report
o Hiring a design consultant
o Completion of project design
o Soliciting bids or proposals
o Acquisition of major equipment
o Installation
o Implementation of a project
The comments section of the matrix provides Council with information clarifying the status
of certain projects. In general, the comments column will be blank for projects which are on-
track and progressing as planned.
In the attached matrix, projects are listed by department for the General Fund and by fund
for the Enterprise and Internal Service Funds. Within each department or fund, the projects
are ordered by project number, which includes the year of Council approval (year of approval
is shown by the second two digits of the 5-digit project number or the first two digits of a 4-
digit project number). The matrix also includes information on the total or accumulated
budget for projects, the remaining budget as of the beginning of the fiscal year, the fiscal year
expenditures through December 31, 1998, including commitments (encumbrances), and the
remaining balance in the project budget as of mid-year. This latter column was added at the
suggestion of the Finance Committee when it reviewed the 1997-98 Year-End CIP status
report.
The matrix does not include "continuous" projects. These projects, such as water meter
replacement, have no definitive beginning or end dates and receive ongoing funding to reflect
the continuing replacement cycles or commitments. During the first half of 1998-99,
progress was made on all of the "continuous" projects (Attachment B).
ATTACHMENTS
Attachment A:
Attachment B:
Mid-Year Capital Improvement Projects Status Matrix
List of Continuous Projects
CMR:163:99 Page 2 of 3
PREPARED BY:Linda Craig, Senior Accountant
Mary Divinski, Staff Accountant
DEPARTMENT HEAD APPROVAL:
Services
CITY MANAGER APPROVAL:
CC: n/a
Manager
CMR:163:99 Page 3 of 3
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LIST OF CONTINUOUS PROJECTS
Attachment B
Administrative Services
18614
18822
19618
19808
19914
Financial Database Upgrade
Computer Aided Mapping
GIS Applications
Financial Applications Development
New Computer Acquisitions
Community Services
18617
19415
Art in Public Places
Park Facilities Improvements
Public Works
General Fund
18903
18971/18670
19018
19101
19309
19810/19918
Sidewalk Improvements
Street Improvements (Utility Users Tax and Street Improvement Fund)
Cubberley Building Code Modification
Tank Investigation and Removal
ADA Compliance
New Vehicle Acquisitions
Storm Drainage Fund
8870 Collection System Improvements
Wastewater Treatment
8021 RWQCP Plant Equipment Replacement
8022 RWQCP System Flow Metering
Utilities
8928
8930
8931
8938
8944
9354
9703
9801
9802
9803
Electric Fund
Customer Design and Connection Services
Traffic Signals Upgrade
Communication System Improvements
Substation Protection Improvements
Substation Facility Improvements
Street Light Replacements
Underground Cable and Equipment Replacement
Fiber Optics Ring System Improvements
Fiber Optics Customer Design and Connection Services
Electric Distribution System Reconstruction and Improvements
8017
8019
9912
Gas Fund
Gas System Extensions
Gas Meters and Regulators
Gas Main Replacements
Wastewater Collection
8020 Sewer System Extensions
9913/9914 Sewer System Rehabilitation and Augmentation
8013
8014
8015
9915
Water Fund
Water System Extensions
Service and Hydrant Replacements
Water Meters
Water Main Replacements