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Home My WebLink About1999-03-15 City CouncilTO: City of Palo Alto C ty Manager’s Report 5 HO~ ORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE:MARCH 15, 1999 CMR: 160:99 SUBJECT: REQUEST FOR APPROVAL OF BUDGET AMENDMENT ORDINANCE OF $71,098 AUTHORIZING RECEIPT AND EXPENDITURE OF PUBLIC LIBRARY FUND MONIES. RECOMMENDATION Staffrecommends that the City Council approve the attached Budget Amendment Ordinance of $71,000 to reflect the receipt and appropriation of Public Library Fund monies. BACKGROUND Since Fiscal Year 1983-84, the Public Library Fund authorized by State law and supported annually through the Governor’s budget, .has distributed funds to public libraries in California. Eligibility to receive funding requires certification, through the California State Library, of local revenue appropriated for public library service, which demonstrates the maintenance or increase of local support compared with the previous fiscal year. A formula based on population and per capita financial support determines how much funding each jurisdiction receives. The funds may not be used for building construction. DISCUSSION The library applied for, and has received, funding from the Public Library Fund, in the amount of $71,000. Staffproposes that these funds be used toward purchase and installation of a circulation self checkout machine at Main Library; furniture and equipment at several libraries; library outreach for the Spanish speaking community (also supported in part by the Friends of the Palo Alto Library); additional hourly employee services to support public service schedules; and supplies, especially to prepare growing audio visual collections for public use for circulation. CMR:160:99 Page 1 of 2 RESOURCE IMPACT The attached BAO requests an additional appropriation of revenues and expenses and has no impact on the Budget Stabilization Reserve and no future year General Fund ongoing costs are anticipated. Attachment B summarizes the BAO’s approved to date in 1998-99 that impact the General Fund Budget Stabilization Reserve. This attachment also estimates future year ongoing costs associated with BAO’s approved to date to provide a projection for the future resource needs from the General Fund for those programs approved after the adoption of the 1998-99 Budget. POLICY IMPLICATIONS This report is consistent with existing City policy. TIMELINE The expenditure or encumbrance of these funds will occur by the end of June 1999. ENVIRONMENTAL REVIEW This program is not a project as defined by the California Environmental Quality Act and is not subject to its requirements. ATTACHMENTS Attachment A: Attachment B: Budget Amendment Ordinance. Budget Amendment Ordinance Impacting the General Fund Approved to Date in 1998-99 PREPARED BY: DEPARTMENT HEAD: Mary Jo Levy, Director of Libraries PAUL THILTGEN Director, Community Services CITY MANAGER APPROVAL:~__ EMILY HARRISON Assistant City Manager CMR:160:99 Page 2 of 2 Attachment A ORDINANCE ’NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 1998-99 TO ACCEPT A $71,098 GRANT FROM THE PUBLIC FUND OF THE STATE LIBRARY AND TO PROVIDE AN ADDITIONAL APPROPRIATION FOR THE COM~gJNITY SERVICES DEPARTMENT OF $71,098 WHEREAS, pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June 22, 1998 did adopt a budget for fiscal year 1998-99; and WHEREAS, the State’s Public Library Fund distributes funding through the State Library to be used by local jurisdictions for any library-related purpose except building construction; and WHEREAS, the Community Services Department applied for and received a grant of $71,098 from the State Library’s 1998-99 Public Library Fund to be used for the purchase and installation of a circulation self checkout machine at the Main Library, furniture and equipment at several libraries, library outreach for the Spanish speaking community, and additional hourly employee services to support public service schedules and supplies; and WHEREAS, City Council authorization is needed to accept and expend the grant receipts and authorization is needed to amend the 1998-99 budget as hereinafter set forth. NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTION i. Grant revenue in the’Library Functional Area of the Community Services. Department is increased by the sum of Seventy One Thousand Ninety Eight Dollars ($71,098) for receipt of the Public Library Funds. SECTION 2. The sum of $71,098 is hereby appropriated to non- salary expenses in the Library Functional Area of the Community Services Department. SECTION 3. The additional appropriation of funds has no impact on the Budget Stabilization Reserve and no future year General Fund ongoing costs are anticipated. SECTION 4. As specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 5. The Council of the City of Palo Alto hereby finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. SECTION 6. As provided in Section 2.04.350 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: City Clerk Mayor APPROVED AS TO FORM:City Manager Senior Asst. City Attorney Director of Services Administrative Director of Community Services Attachment B Budget Amendment Ordinances Impacting General Fund Reserves Approved To Date in 1998-99 ~stimated Beginning Budget Stablization Reserve (BSR) Balance Net Cost Placeholders Impact on the Estimated FutureAlready in the General Fund Year Ongoing1998-99 Adopted BSR CostsBudget $19,050,000 Reduction in Rental Income from Utilities Due to Relocation of Utilities Engineering and Creation of Capital Improvement Project 19921, Relocation / Consolidation of Level A Storage Increase in the City’s Annual Rental Payment to the Palo Alto Unified School District for Lease and Covenant Not to Develop for an Extended Day Care Center at the New Hoover School Site Salary and Benefit Increases Retroactive to May 1, 1998 for Classified Personnel (SEIU) * Salary and Benefit Increase Retroactive to July 1, 1998 for Police Personnel Addition of Five Full-Time Positions and Associated Resources to the Planning and Community Environment Department Interim Historic Inventory Consultant Interim Historic Regulations Administration Phase 1 - San Francisquito Creek Bank Stabilization and Revegitation Study Reclassification of CDBG Position to Senior Planner Position Acquire Leased Space and Cover Associated Support Costs for a One-Stop Development Center at 285 Hamilton Avenue Recruitment Assistance Formation of Library Advisory Commission Golf Course Clubhouse and Related Improvements Salary and Benefit Increases Retroactive to July 1, 1998 for Management and Confidential Employees Emergency Repairs (Basements, Creek, Arastradero Pres.) Council Chambers Refurbishing Capital Project Number 19625 Emergency Management Plan Implementation Automatic PublicToilets ($231,700)($231,700)($221,000) ($34,792)($34,792)($36,000) ($260,000)($260,000)($702,000) ($182,200)($182,200)($265,000) ($488,364)$300,000 ($188,364)($410,743) ($437,400)($437,400) ($269,600)($269,600) ($112,500)($112,500) ($7,400)($7,400) ($506,979)($506,979)($370,000) ($60,000)($60,000) (S22,500)(S22,500) $33,430 $33,430 ($14,280) ($334,000)($334,000)($624,900) ($142,895)($142,895) ($238,000)($238,000) ($308,500)$200,000 ($108,500)$294,000 (S106,000)($106,000)$140,000 Total ($3,709,400)$500,000 ($3,209,400) ($2,209,923) BSR Balance After BAO’s $~s,~4o,~oo * The estimated increase for the SEIU agreement in1999-2000 is the cumulative increase beyond the 1998-99 Adopted Budget.